agenda item no: 5 6) · number of posts in team: (where appropriate) ~~ r specify how vacancy...

AGENDA ITEM NO: 5 6)

DEPARTMENT OF EDUCATION

NORTH LANALu(sHIRE COUNCIL

VACANCY CONTROL SUB-COMMITTEE

2 2 AP AT TO Fl ILL VAC ANCY

Post:

Department:

LOCati0IR:

~ ~

Grade and Current Sslary:

Number of Posts in Team: (Where appropriate)

~~

Specify how vacancy arose: r - h Date vacancy occurred:

" 3

Clerical Assistant

Education

Personnel

Municipal Buildings Kildonan Street Coatbridge MLS 3BT

~ .~

GS 1 E6,912 - E10,449

10

Postholder promoted to GS2/3 post within the Administration Department

5 December 1997

Brief_outline

Assisting with the preparation of the APT&C advert, contact person for applications, collation of same and preparing interview package for interview panels. Processing SCRO checks for all appointments. Processing of travel expenses and overtime claims for APT&C employees. Processing of status enquiries for APT&C employees.

NORTH LANARKs')IIRE COUNCIL

Spe C- rfv p-le a l t w 've m ' m e d m ' lliwof va- ( e.p. fwQckd ue t Q -t?dwQ&n atterns. temD orarv UD eradlsg, ' etc.?:

The possible alternatives have been diminished due to the section already canying a GS2 vacancy and GS2 maternity leave.

What are &g CO n s e o u w - if this nost is a led?

Unable to meet deadlines:- possible delays in responding to application form requests and preparing information for interviews and appointments. Not processing employee expense claims timeously causing an adverse affect to employees as well as budgetary implication@

* xem *

Confirmation that post is part of approved establishlnent YES J ,Id

.

.

Confirmation that post is not affected by budget decisions to freeze certain posts

YES I #d

Signature: (Head of Deparbnentt)

For Administration Department use:

Date of Vacancy Control Snb-Committee 1 J

Decision:

Signed: Date:

Approve / NotApprove / ContSnne

PERVAC23EEI

NORTH LANARKSHIRE COUNCIL


APPLICATION FOR CONSENT TO FILL VACANCY

Post:

Depart men t :

Section:

Location:

~~~

Grade and Current Salary:


iecify how vacancy arose:

Date vacancy occurred:

Clerical Assistant

Education

Personnel

Municipal Buildings Kildonan Street Coatbridge ML5 3BT

GS 1 $6,912 - $10,449

11

Promotion of previous postholder

30 November 1997

Brief outline of Job:

Provides general clerical support to whole section, mail, photocopying, faxing, filing, retrieval of files mail etc. In-gathers information for statistical returns and collates for analysis.

PERVACZSEH


Specifv possible alternatives to immediate fillinp of vacancy [e.?. Redeplovment of work due to chanped work patterns. temporarv upgradinp. etc.):

None.

What are the conseauences if this post is not filled?

Basic office duties not carried out therefore senior staff unable to provide appropriate service timeously. In-gathering of information for returns not carried out timeously.

~~ ~~ ~ ~

Reasons for this particular exemption:

To allow the recruitment process to function efficiently.

Confirmation that post is part of approved establishment YES I -psB-

Confirmation that post is not affected by budget YES I Wi3 decisions to freeze certain posts


Date of Vacancy Control Sub-Committee

Decision:

Signed:

I I

Approve I NotApprove I Continue

Date:

PERVACZSFH




Post:

~~

Department:

Section:

Location:


'.imber of Posts in Team: #here appropriate)

Specify how vacancy arose:


7 7

Clerical Assistant

Special Educational Needs

Education Department 1st Floor Municipal Buildings Kildonan Street, Coatbridge

3

Person currently in post is moving to another department (promotion)

4 January 1998


To assist in the day to day running of the section and maintaiddistribute records of special educational needs.

.. 1 8


SDecifv possible alternatives to immediate fillin? of vacancv [e.g. Redeployment of work due to chanved work Datterns. temporary upgradinp. etc.):

None

What are the conseauences if this post is not filled?

Functioning of section severely affected. Unable to provide same level of service.


1 Confirmation that post is part of approved establishment YES I


YES I &X+-

Signature: (Head of Department)



Decision:

Signed:

I I

Approve I NotApprove / Continue

Date:




~

Post:

Department:

Section:

Location:


Number of Posts in Team: -‘here appropriate)



7 9

Clerical Assistant

Education

Personnel

Municipal Buildings Kildonan Street Coatbridge ML5 3BT

GS 2 $10,449 - %10,983

10

Promotion of Postholder

6 October 1997


Using new technology provide, as requested, supply cover for teachers in the primary, nursery and special sectors of education. Produce payroll notifications and contracts for same staffs. Assist with salary re-assessment. Maintenance of personnel database.

I I

PERVACl9iFH

8 0


SDecifv Dossible alternatives to immediate fillin? of vacancy (e.g. Redeployment of work due to changed work Datterns. temDorary upgradinp. etc.):

None.

What are the consequences if this post is not filled?

Establishments unable to meet teaching requirements. Temporary members of staff unpaid. Delays in salary assessments. Personnel database becoming inaccurate.


Confirmation that post is part of approved establishment YES I -FF4


YES I 4S

Signature: (Head of Department)



Decision:

Signed:

I I

Approve I NotApprove I Continue

Date:

PERVACl9iFH

NORTH LANARKSHLRE COUNCIL


APPT ITC: ATION FOR CO= T TO FILL VACMC Y

~~

Post:

Department:

- d o n :

Location:





Clerical Assistant

Education

Budget Unit

~

Education Department Municipal Buildings Kildonan Street, Coatbridge

GS2 €10,449 - $10,983

Two

Present incumbent appointed to a temporary promoted post in school

1 December 1997

U u t l i n e of Job;

Processing of invoices and order on computerised direct purchase system.

PERVAC23EH

8 2


Specify possible altem- V * ofv aca n cy w d ne to 1 j

I.T. dimension precludes redeployment of work. Basic clerical provision - temporary upgrading not possible. Internal cover now stretched to limit.

-the conseauences if this oost i s not 3

I . Orders for supplies and services will not be undertaken timeously, adversely affecting service delivery.

2. Invoice processing will be delayed; adverse impact on budgetary control and complair ftom supplier. Poor image of Council.

Darticular evernution;

There are two posts involved in the invoicing/ordering fhction one of which has been the subject of long term sick leave since April 1997. This now means that there will be no substantive cover at all for t h ~ s h c t i o n within the department.

Confirmation that post is part of approved establishment

Confirmation that post is not affected by budget decisioDs to freeze certain posts

YES 1 B d

Signature: (Head of Departmen

Date:



Decision:

Signed:

J I

Approve I NotApprove / Continue

Date:

PERVAC23fFH TOTRL P. 84

8 3




~

Post:

Department:

Section:

Location:


Number of Posts in Team: (where appropriate)


~ ~~~


Attendance Officer

Education

Central Services

Area Offices

GS2 tlo,++? c./0,983

16 based at various Area Offices

1 Age Retiral Temporary Absence Cover

Retiral effective from 15 March 1998 Commencement of absence was 30 May 1997

~~ ~

Brief Outline of Job

To visit homes of pupils who are absent from school, to investigate reasons for absence.

Attend Schools’ Council Meetings where parents are interviewed in connection with their child’s absence from school and prepare written reports etc required for such meetings. Make enquiries as required in relation to applications for footwear and clothing grants, and remission of school meals charges.

84 NORTH LANARKSHIRE COUNCIL

Specie possible alternatives to immediate filling: of vacancv (ep redeployment of work due to changed work Datterns. temporary upmadinp: etc)

Due to nature of post and small number in team, there are no possible alternatives.


Recorded rates of non-attendance would increase; it would take longer to make referrals to Childrens' PaneliAttendance Council and prevent early intervention engaging vulnerable pupils.

Reasons for this Darticular exemption

High priority to attendance by the Minister of State for Education.

Confirmation that post is part of approved establishment YES@

Confirmation that post is not affected by budget decisions to freeze certain posts W f N O



Decision: Approve/Not ApproveiContinue

Signed: Date:

NORTH LANARKSHlRE COUNCIL

VACANCY CONTROL SUB -COMMITTEE


Post:

Department:

Section:

Location:


Number of Posts in Team: (where appropriate)


Date Vacancy Occurred:

Senior Clerical Officer

Education

Community Education

Bellshill Area Community Education Office Bellshill C.E.C. John Street Bellshill

GS3 Eli,iW -to gli,bs8

Within the area there are seven clerical assistants, all of whom are either limited hours or project based.

Previous postholder secured a promoted post with an other department within the Council

Friday 12th December

Brief Outline of Job:

The Senior Clerical officer is responsible for the administration within the Area Community Zducation office and associated projects. The postholder has responsibility for eight clerical issistant as well as the specific clerical duties associated with the post: typing and word )recessing; budget monitoring; financial record keeping; cash handling and banking; maintaining nventories; processing orders and invoices for supplies and materials; and general reception luties. HelShe is also required to undertake duties of the clerical assistants in their absence.

a 86


Specifv possible alternatives to immediate of vacancv (ea: redeployment of work due to changed work patterns, temporary upgrading etc):

Alternatives to immediate filling of vacancy are limited due to nature of existing clerical staff hours either job share, limited hours of specific project appointment - Urban Aid etc. r- - -


Failure to fill post will result in a reduction of service to Community Education staf f re typing, budgets etc. This in turn will effect the many Community groups supported throughout the Bellshill area. In addition there will be a reduction in the response time to enquirieslrequest made by members of the public.


Further to the above this is the only Senior Clerical post in the Bellshill Area - an area which includes the PPA areas of Viewpark and Orbiston.

Confirmation that post is part of approved establishment Y E S I W

Confirmation that post is not affected by budget decisions to freeze certain posts Y E S I W

Signature : &b Pkb' Date: f4,t(zt97 (Head of Department)


Date of Vacancy Control sub-Committee I I

Decision: Approve / Not Approve I Continue

Signed: Date:

agenda item no: 5 6) · number of posts in team: (where appropriate) ~~ r specify how vacancy...

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