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Student Representative Council Agenda – 25 August 2020

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STUDENT REPRESENTATIVE COUNCIL

Notice is hereby given of a meeting of the Student Representative Council

Date: Tuesday, 25 August 2020 Time: 1.00 pm QLD | 1.00 pm NSW & VIC | 12.30 pm SA | 11.00 am WA

Conference ID: Zoom: 95673317297 Password 685726

1* Opening of Meeting Ms Gilewska 2* Recording of those Present and Apologies Ms Connor 3* Declarations of Conflict of Interest Ms Gilewska

4*

Starring of Additional Items Items starred are for consideration. Unstarred items will be approved/noted en bloc

Ms Gilewska

5* Confirmation of Minutes and any Business Arising from the previous meeting held

on Tuesday, 21 July 2020 Ms Gilewska

6* Review of Action Sheet Ms Gilewska

FOCUS ITEM 7*

CQURenew update – Professional Practice Core Units Dr Baker / Ms Braund

MATTERS FOR DISCUSSION 8*

9* 10* 11* 12*

Academic Liaison Officers Student Representation on CQUniversity Committees Continuous Feedback Academic Integrity Video Series Campaign

Virtual Orientation OTV

Dr Daniels

Ms White

Ms Choice

Ms Swarbrick

Ms Mallory / Ms Roome

MATTERS FOR NOTING AND INFORMATION 13 14

SRC Activity Report Term 1, 2020 Other business

Ms Connor Ms Gilewska

AGENDA

Student Representative Council Agenda – 25 August 2020

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Next Meeting The next meeting of the Student Representative Council will be held on Tuesday, 22 September 2020. Agenda items for this meeting are to be submitted no later than 9.00 am on Monday, 14 September 2020.

15 Closure

Ms Gilewska Chair

Denotes documentation attached

Student Representative Council – 21 July 2020

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Unconfirmed minutes of the meeting of the Student Representative Council

Date: Tuesday, 21 July 2020 Time: 1.00pm, Australian Eastern Standard Time (AEST)

Conference ID: Zoom: 971-38852-1354 Password: 993329 PRESENT: Ms N Gilewska (Chair & South East Queensland

Region) Ms M Armstrong (Sunshine Coast Region) Ms T Bratt (VET Student) Ms M Goldenberg (Gladstone Region) Ms J Mitchell (VET Student) Mr J Mukherjee (Rockhampton and Yeppoon Region) Mr N Patel (Postgraduate International) 1.55pm

Ms E Potts (Western Australia Region) Ms S Rose (Deputy Chair & Indigenous)) Ms C Sibley (Townsville Region) Ms S Tinney (Skills for Tertiary Education Preparatory Studies) Ms H Thompson (Alumni) Ms R Tumpa (Research Higher Degrees)

IN ATTENDANCE: Ms K Brock (Secretary) Ms L Carton Ms S Connor Ms A Croft Ms C Dunne Ms P Glickman Ms K Harrington

Ms G Jeffs Ms A Kalczynska Ms D Kelly Ms V MacLean Ms N Pearse Ms V Roome Ms L Taylor

APOLOGIES: Ms S Battula (Victoria Region) Ms E Bryson (South Australia Region) Mr M Dela Luna (Cairns & Far North Queensland Region)

1. OPENING OF MEETING The Chair declared the meeting open at 1.03pm, acknowledging the Traditional Owners of the lands on which the Student Representative Council (SRC) meeting took place and paying respect to First Nations Peoples and their Elders, past, present, and future. The Chair congratulated and farewelled outgoing member Ms Siri Battula, Victoria Region Representative, following the successful completion of her studies, and wished her well for her future endeavours. The Chair also welcomed Mrs Narelle Pearse, Vice-President Student and Corporate Services, to her first SRC meeting. 2. DECLARATIONS OF CONFLICT OF INTEREST The Chair asked for declarations of conflict of interest. No declarations were declared.

MINUTES


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3. STARRING OF ADDITIONAL ITEMS AND ADOPTION OF UNSTARRED ITEMS The Chair invited members to ‘star’ any additional items of business that they wished to discuss. ‘Unstarred’ items would then be accepted en bloc. Resolution: The Student Representative Council resolved as recommended with respect to all unstarred items. 4. CONFIRMATION OF MINUTES AND ANY BUSINESS ARISING FROM PREVIOUS MEETING The Student Representative Council considered the minutes of the meeting held on Tuesday, 26 May 2020. Resolution: The Student Representative Council confirmed the minutes of the meeting held on Tuesday, 26 May 2020 as a true and accurate record of that meeting. 5. REVIEW OF ACTION SHEET Item 1: Suspension of Moodle Access Item carried over to the next meeting. Item 2: Nomination of SRC members to sit on University Committees Item is ongoing. Item 3: Student Leadership Conference Working Group Ms Sharon Connor advised that although no Student Representative Council members have nominated for the working group, the Student Leadership conference will go ahead and planning is well underway. Ms Tanya Rutherford will be invited to the next meeting to update members on progress.

Part A: Reports and recommendations to the University Council and/or University Management

Nil.

Part B: Matters finalised or remaining for discussion 6. STUDENT PORTAL DJX Ms Victoria MacLean, Senior Project Manager, Digital Services, spoke to this item. Ms MacLean provided an overview of the new Student Portal which will be launching in late August/early September. The Digital Journey Experience (DJx) project will deliver a personalised, guided experience across frequently utilised CQUniversity systems in order to help students get started and stay organised. Ms V Maclean encouraged all members and students to join the Student Advisory Panel to shape the Student portal by signing up now. Students who participate will receive a $20 gift voucher for the CQUni Bookshop, Woolworths or Coles/Myer Group.

https://comms.communication.cqu.edu.au/ch/65182/9fnwk/2183964/7pwqY8xX8Mq2EbJQgUHWiJBaOwI4cyfzXAr_Jb1d.html


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Following the presentation, members discussed features of the new portal, including whether student attendance on mobile devices would be required, personalised campus or CSmart systems, adding calendar request capabilities and navigating to student emails and Microsoft Teams. Resolution: The Student Representative Council discussed the new student portal and member participation in the Student Advisory Panel. 7. CQUNI CAREER CONNECTION Ms Colleen Dunne, Alumni Programs Coordinator, spoke to this item. CQUni Career Connection http://cqu.firsthand.co is a student-driven, online mentoring tool connecting students and alumni (graduates) for one-on-one career conversations. Nearly 300 alumni mentors have signed up to the program and are available to provide advice and guidance to students on a variety of services including informational interviews, mock job interviews and resume reviews. The program will be promoted during Fast mentoring month which runs from the 1st - 31st August. Ms C Dunne encouraged all students to participate in the program. Following the presentation, members discussed difficulties in accessing information and how to address these, positives of the program and how best to promote the program to academics and past and present students. Resolution: The Student Representative Council discussed the CQUni Career Connection, an online mentoring tool and participating in the program. 8. MINDWAVES STRATEGY Ms Leonie Taylor, Project Coordinator, Mind Waves, and Ms Paige Glickman, Project Officer, Mind Waves spoke to this item. Mind Waves CQUni Mental Health and Wellbeing Strategy was launched by the Vice-Chancellor on 5 May 2020. Phase One of the project is Implementation and Promotion, this includes embedding mental health and wellbeing into curriculum and focuses on breaking down the stigma and encouraging conversations around mental health and wellbeing. Ms L Taylor would like to attend a future meeting to explore SRC support for Mind Waves initiatives and how to improve engagement with students. Ms L Taylor requested members to email suggestions for possible events the Mind Waves Team might attend to: [email protected] and provided the following links for accessing further information: http://www.cqu.edu.au/mindwaves and also on the Sportal Mental Health & Wellbeing page. Members discussed connecting the University’s mentoring programs, promoting programs via frontline staff and lecturers, and encouraging student participation in the program across all disciplines. Resolution: The Student Representative Council discussed the Mind Waves Program and how members can get involved.

http://cqu.firsthand.co/

mailto:[email protected]

http://www.cqu.edu.au/mindwaves

https://sportal.cqu.edu.au/student-and-campus-life/mental-wellbeing


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9. OTHER BUSINESS 9.1 TERM 2 VIRTUAL OMG WEEK The Chair thanked members for sending through their individual videos for the collective SRC video and played the finalised video. Ms S Connor is working with Student Communications to have this uploaded and sent out to all students. Ms S Connor provided an update on OMG Week (27th – 31st July) and encouraged members to get more involved in the Teams Chat. OMG Week is designed to build awareness of student support services. A virtual challenge, Mission: Operations Meeting Goals, has been created to promote student engagement in OMG Week by encouraging students to attend online information sessions and collect code words to go in the draw to win an iPad, 4 x $50 vouchers or 10 x SRC study packs. 10. NEXT MEETING The next meeting of the Student Representative Council will be held on Tuesday, 25 August 2020. Agenda items for this meeting are to be submitted no later than 9.00 am on Monday, 17 August 2020. 11. CLOSURE The Chair declared the meeting closed at 2.46pm. MS NATALIA GILEWSKA CHAIR

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STUDENT REPRESENTATIVE COUNCIL Action Sheet – for 25 August 2020 Meeting

Item Date Reference Action By Action Required Status 1. 16/7/19

27/8/19

24/9/19

29/11/19 21/04/2020

Suspension of Moodle access

SRC Members Grant Sheean Grant Sheean SRC Members

Agenda item presented by Dr Jeannette Delamoir with the aim to have students start the conversation on what they thought about the practice of students being locked out of moodle for unpaid fees and FAI lockouts. Mr Sheean raised another agenda item to continue the discussion on providing students with alternatives to full suspension of Moodle due to non-payment of fees. Alternatives included partial suspension of Moodle and payment plans. Members are requested to continue exploring alternative solutions. Mr Sheean will provide an update at the November meeting Agenda Item 6 – This item was endorsed, with the proposed changes to Table A to be submitted to VCAC. Ms Joanne Perry, Deputy Vice-Chancellor, Student Experience, reported that as a result of COVID-19, Moodle access for students who had not paid fees by census date would not be suspended during Term 1 2020. Ms Perry also advised that additional changes are planned for an improved collection process. It was decided that given current circumstances the item should remain on the action sheet pending a more suitable time for discussion by VCAC.

Action Sheet for 25 August 2020 Student Representative Council meeting

Page 2 of 2

Item Date Reference Action By Action Required Status 2. 21/04/2020

26/05/2020

21/07/2020

Nomination of SRC members to sit on University Committees

Sharon Connor Ms Connor confirmed she had sent members a list of CQUniversity Committees and advised students interested in a particular committee to email the SRC Coordinator who would obtain an invitation for the member to attend the meeting as a guest. Students were reminded to be aware of time commitments for each committee as these may vary across the University. Carried forward while committees are being finalised Carry forward to the August meeting

Agenda item

3. 26/05/2020

21/07/2020

Student Leadership Conference Working Group

Natalia Gilewska Emily Bryson

Follow up with members for nomination on the Student Leadership Conference working group Requested an update on the conference, Tanya Rutherford to be invited to the August meeting.

PROFESSIONAL PRACTICE CORE UNITS CQURENEW

Meeting Date: Tuesday, 25 August 2020 Submitted by: Professor Kate Ames Director, Learning Design & Innovation

Action required: For discussion

Strategic Plan Alignment: Our Students

Recommendation: That Student Representative Council discuss the concept of the Professional Practice Unit as presented by Dr Baker and Ms Braund. Issue: The focus of the CQURenew initiative will be on three specific, yet complementary, project streams that will align to achieve the overall purpose of enhancing, expanding, and improving the entire student experience. Background: Ensuring students are well equipped to proceed with their study and are introduced to professional career skills associated with their discipline, CQUniversity is developing two core Professional Practice Units as part of the CQURenew Project. Dr Laura Baker, Lecturer, School of Business and Law, and Ms Anne Braund, Associate Lecturer, School of Access Education, will present an update to members of the Student Representative Council on the concept for a core Professional Practice Unit that will be embedded in 11 CQUniversity courses at the undergraduate level. Dr Baker and Ms Vaughan are key members of the curriculum development team for the Professional Practice Units and this session is purely to provide an overview of the concept and update members of the Student Representative Council on the professional practice approach. Rationale: To provide students with an update on the status of the Professional Practice Core Units as part of the CQURenew Project Consultation: • CQURenew Project Team


ACADEMIC LIAISON TEAM SERVICES

Meeting Date: Tuesday, 25 August 2020 Submitted by: Dr Olivia Daniels Academic Liaison, School of Education and the Arts



Recommendation: That Student Representative Council discuss the services provided by the Academic Liaison Team. Issue: To inform students and staff of the support services provided by the Academic Liaison Team. Background: Students often find themselves dealing with a personal situation that interferes with their studies. Often, students are unaware of the help services provided by the university or where to start looking for help, particularly when dealing with a crisis. The Academic Liaison team provide a central contact person to assist students if and when their studies start to slip. Our primary goal is to ensure all students get the support they need and the very best opportunity to successfully complete their studies. I would like to present information about the Academic Liaison Team such as who we are and the support services we provide to students and staff. Rationale: It is very important that we get the message out to students that the Academic Liaison Team are there to support them throughout their degree, should they encounter difficulties. It is also important for staff to be aware of what services we provide for students. Consultation: • Ms Sharon Connor, Coordinator University Life Conclusion: We believe the support we can offer students can reduce attrition. Attachment: •


STUDENT REPRESENTATION ON CQUNIVERSITY COMMITTEES

Meeting Date: Tuesday, 25 August 2020 Submitted by: Ms Alex Ganter Coordinator, Committees



Recommendation: That the Student Representative Council discuss student representation on CQUniversity Committees. Issue: Academic Board has recently approved changes to its Sub-Committees’ Terms of Reference. There are vacancies on three Academic Board sub-committees, for which a nomination from the Student Representative Council is sought:

• Research Committee – one Research Higher Degree student • Education Strategy and Innovation Committee – one student (cannot be the student who is serving on

Academic Board) • Curriculum Committee – one student

There is also a student member vacancy on the following committee, which is part of the University’s management committees’ structure:

• Social Innovation Engagement Committee – one student. Background: At the 30 November 2018, Student Representative Council meeting, members agreed that student representation for university committees would be sourced from the SRC as this would provide students the opportunity for professional development and would ensure developments from each committee would be brought back to the SRC. The University values the student voice and student membership on the above committees is another critical way for the University to receive student input into its operations. Rationale: Student Representation on university committees provides students with the opportunity to ensure developments from each committee are not just provided to the SRC, but are also disseminated in social media posts or newsletters to the wider student cohort, supporting information being provided to students by students. Consultation: • Ms Kylie White, Director Governance • Ms Sharon Connor, Coordinator, University Life Conclusion: Students to discuss the various committees requiring student representation and to nominate students for positions on the available committees. Attachment: • Curriculum Committee Terms of Reference • Education Strategy and Innovation Committee Terms of Reference • Research Committee Terms of Reference • Social Innovation Engagement Terms of Reference


Research Committee Terms of Reference Effective Date: 01/09/2020 Reference Number: 738 Page 1 of 7

Once PRINTED, this is an UNCONTROLLED DOCUMENT. Refer to Policy Site for latest version. CQUniversity CRICOS Provider Code: 00219C

RESEARCH COMMITTEE TERMS OF REFERENCE

CONTENTS 1 ESTABLISHMENT ................................................................................................................................................ 1 2 FUNCTIONS AND RESPONSIBILITIES .............................................................................................................. 1 3 RESERVED AUTHORITIES ................................................................................................................................. 2 4 DELEGATED AUTHORITIES ............................................................................................................................... 3 5 REFERRAL OF MATTERS ................................................................................................................................... 3 6 SUB-COMMITTEES .............................................................................................................................................. 3 7 MEMBERSHIP AND TERMS OF OFFICE ........................................................................................................... 3 8 ADVISERS ON INTEGRITY AND PRACTICE IN RESEARCH ............................................................................ 4 9 RIGHTS OF AUDIENCE AND DEBATE ............................................................................................................... 4 10 OBSERVERS ........................................................................................................................................................ 5 11 CHAIR AND DEPUTY CHAIR .............................................................................................................................. 5 12 SECRETARY ........................................................................................................................................................ 5 13 EXECUTIVE COMMITTEE ................................................................................................................................... 5 14 CASUAL VACANCIES .......................................................................................................................................... 5 15 REMOVAL OF A MEMBER FROM OFFICE ........................................................................................................ 5 16 QUORUM .............................................................................................................................................................. 6 17 CONFLICT OF INTEREST ................................................................................................................................... 6 18 MEETINGS ........................................................................................................................................................... 6 19 AGENDAS AND MINUTES ................................................................................................................................... 6 20 EVALUATION AND REVIEW................................................................................................................................ 6 21 RELATED DOCUMENTS ..................................................................................................................................... 7 22 FEEDBACK ........................................................................................................................................................... 7 23 APPROVAL AND REVIEW DETAILS ................................................................................................................... 7 1 ESTABLISHMENT This Committee is a sub-committee of Academic Board and will provide reports, recommendations and/or advice to Academic Board, the Vice-President (Research), and the Dean School of Graduate Studies. 2 FUNCTIONS AND RESPONSIBILITIES This Committee is responsible for the University’s research priorities and the development and support of the research training environment. This Committee’s functions and responsibilities are to: 2.1 Advise and report to Academic Board and the Vice-President (Research) on research priorities for the

University, as informed by and informing the evolving University Strategic Plan, including recommendations in areas such as:

• research synergies and themes

• research excellence, concentration and focus

• recruitment of research personnel

• research investment

• alignment with coursework program areas, and



• research engagement relationships with external stakeholders.

2.2 Advise and report to Academic Board and the Vice-President (Research) on:

• research infrastructure needs and priorities for the University

• initiatives and programs which will develop and promote research integrity and the conduct of quality research in a scholarly environment in accordance with the University’s Code of Conduct for Research

• resolution of allegations of breaches of the Australian Code for the Responsible Conduct of Research

• monitoring on the use of human subjects and the care and use of animals by university employees and research students to ensure ethical conduct of research and responsible research practice

• initiatives and programs that will develop and promote the up-skilling and training of university employees engaged in research and supervision of research trainees, including fostering and delivering training in the successful management of research partnerships

• monitoring, promoting and fostering the work of Research Centres, Institutes and Research Higher Degree Academies

• the principles and procedures governing the conduct of all contract and collaborative research including the identification, ownership, management and protection of University intellectual property, licensing, joint ventures and other commercial arrangements.

2.3 Advise and report to Academic Board and the Dean School of Graduate Studies on:

• matters of research integrity and misconduct by research higher degree candidates

• strategic and resource issues affecting research higher degree activities, including allocation of scholarships, supervision capacity and quality, access to university infrastructure, and changes in the competitive, regulatory and funding environment for Australian research training.

2.4 Review goals and monitor implementation of the research component of the University’s strategic and

operational plans.

2.5 Monitor institutional statistics and data analysis, statistical projections, modelling and relevant analysis related to research matters and provide advice to Academic Board and the Vice-President (Research).

2.6 Monitor and review benchmarking relevant to research within the University and sector and suggest

opportunities for further benchmarking.

2.7 Advise and report to the Vice-President (Research) on principles and practices to govern the disbursement and/or award of untied research funds, both internally and externally generated, accountability requirements, mechanisms for the use of such funds, and methods to quantify outcomes from such disbursement/award.

2.8 Develop and review policies and practices to improve the quality, impact and quantity of research activity

and research training, monitor implementation and evaluate outcomes.

2.9 Consider other such matters pertaining to research as may be referred and directed by Academic Board, the Vice-Chancellor and President, or submitted by Vice-Presidents, Deputy Vice-Presidents, and Deans of School.

2.10 Monitor the research and research training environments to ensure compliance with the Higher Education

Standards Framework (Threshold Standards) 2015 (Cwlth), particularly in relation to Research and Research Training (Section 4) and Institutional Quality Assurance (Section 5).

2.11 Review and approve course rules for research higher degrees and research preparatory programs. 3 RESERVED AUTHORITIES The University Council reserves the authority to approve policy documents regarding the establishment and disestablishment of Research Institutes and Centres, intellectual property and moral rights, on recommendation by Academic Board.

https://www.cqu.edu.au/policy

https://www.nhmrc.gov.au/about-us/publications/australian-code-responsible-conduct-research-2018

https://www.legislation.gov.au/Details/F2015L01639




4 DELEGATED AUTHORITIES Academic Board has delegated to this Committee the authority to:

• designate, support and review identified areas of research concentration, strength, excellence and focus, and report on these to Academic Board

• develop mechanisms to monitor and evaluate research activities in the context of resourcing, support and performance across the University, including research higher degree outcomes, and

• approve and expire policy documents relating to research and research higher degree matters, including course rules.

5 REFERRAL OF MATTERS This Committee may refer any item to Academic Board for discussion, consideration and/or action, and may refer relevant matters for action or noting to other committees or officers as appropriate. 6 SUB-COMMITTEES This Committee may establish standing or ad hoc sub-committees and approve their Terms of Reference, which must be constructed to ensure consistency and coordination between the functions of all sub-committees. The terms of reference of any sub-committee which has a role in the University’s academic governance processes must be approved by Academic Board. This Committee may co-opt employees to serve on its sub-committees and/or working parties. This Committee shall receive reports from its sub-committees and be responsible for monitoring and evaluating each sub-committee’s activities against their functions and responsibilities. This Committee shall have the following sub-committees:

• Animal Ethics Committee

• Human Research Ethics Committee

• Institutional Biosafety Committee. 7 MEMBERSHIP AND TERMS OF OFFICE This Committee shall comprise: Ex-officio members:

• Vice-President (Research)

• Dean School of Graduate Studies

• Deputy Deans (Research)

• Director Office of Research

• Chair, Animal Research Ethics Committee

• Chair, Human Research Ethics Committee

• Chair, Institutional Biosafety Committee

• Coordinator Research Higher Degrees. Nominated members:

• one representative of the Student Representative Council, who is an enrolled research higher degree student, nominated by the Student Representative Council

• one Director of Research Institutes and Centres, nominated by the Vice-President (Research).



Elected members:

• two research active academic employees, at least one of which must be a registered research supervisor

• one research active academic employee who meets the criteria as an early-career researcher, as defined by the Australian Research Council

• one Indigenous researcher, elected by research active Indigenous academic employee, as identified in the University’s human resources system.

Co-opted members:

• Such other members as co-opted by the Chair to provide input into particular matters and to ensure representation consistent with the committee’s responsibilities.

All members are expected to represent their full constituency and maintain effective communications between their organisational area and the Committee, as appropriate. New members will, on their appointment, receive relevant induction information and briefings to assist them to meet their Committee responsibilities. Terms of office Ex-officio members shall serve for the duration of their appointment. Ex-officio members may send a nominee when unable to attend meetings, or nominate a standing nominee subject to approval by the Chair. Elected and nominated employee members shall serve for a term of two years. To ensure continuity of operations, one half of the elected members shall initially serve for a term of one year, with all elected members subsequently serving for a term of two years. The student member shall serve for a term of one year and may serve no more than two consecutive terms on the Committee. To retain membership, the student member must maintain their enrolment with the University. Leave of absence Where a member is aware that they will be absent from the University and unable to attend Committee meetings for an extended period, the member may apply to the Chair for leave of absence for the period. For the purpose of calculating membership and quorum, the membership will be reduced by the number of members on approved leave of absence at the time of the meeting. 8 ADVISERS ON INTEGRITY AND PRACTICE IN RESEARCH Consistent with section 3.38 of the Code of Conduct for Research each Committee member, excluding the student member, is designated as a University adviser on integrity in research. Members are required to be knowledgeable of the Code of Conduct for Research, the relevant University policies and procedures, and be able to provide accurate advice to direct members of the University community concerning proper research practices, legislative requirements and issues concerning research misconduct. 9 RIGHTS OF AUDIENCE AND DEBATE This Committee may extend rights of audience and debate on a standing or ad hoc basis. Those holding the following or equivalent positions (or their nominee) shall have standing rights of audience and debate at meetings:

• Vice-Chancellor and President

• Vice-Presidents

• Deputy Vice-Presidents

• President Academic Board

• Academic Board members

https://www.arc.gov.au/




• Deans and Associate Dean

• Directors of Research Centres and Institutes

• Manager Research Performance and Analytics

• Manager Library Information and Research Services

• Secretary Academic Board. Employees and external stakeholders may request the opportunity to address the Committee at any time. The Chair will consider and determine these requests. 10 OBSERVERS Observers are welcome with the Chair’s prior permission and provided they advise the Secretary in advance. Observers are entitled to see and hear the proceedings of the meeting but have no voting rights and no right to speak at meetings, unless invited to do so by the Chair. Observers must leave the meeting when requested by the Chair, or if any matters are to be considered in closed session. 11 CHAIR AND DEPUTY CHAIR The Chair shall be the Vice-President (Research). The Deputy Chair shall be the Dean School of Graduate Studies. The Chair shall nominate an alternate Chair if the Chair and Deputy Chair are unable to attend a scheduled meeting. 12 SECRETARY The Director Governance shall nominate the Secretary. 13 EXECUTIVE COMMITTEE This Committee shall have an executive committee, empowered to act between meetings where urgent business arises, and to form ad hoc sub-committees if required. Executive Committee decisions will be reported to this Committee at its next scheduled meeting. The Executive Committee shall comprise:

• Vice-President (Research)

• Dean, School of Graduate Studies

• one Committee member, determined by the Committee. 14 CASUAL VACANCIES A casual vacancy for nominated members shall be filled in accordance with the original requirements. A casual vacancy for elected members shall be filled in accordance with the Election of Members to University Committees Procedure. 15 REMOVAL OF A MEMBER FROM OFFICE This Committee may terminate a person’s membership for misconduct by a vote of two-thirds of those present at a committee meeting called in accordance with these terms of reference, and for which due notice of the motion to terminate the person’s membership has been given.





Where a member or their nominee does not attend three consecutive meetings without adequate cause, that person’s membership may be terminated. A person whose membership has been terminated may apply to the Executive Committee to have their membership reinstated. 16 QUORUM The quorum for a committee meeting shall be 50% of the membership, plus one. Where a loss of quorum is identified, the meeting may be adjourned until a time the Chair determines. Any matters for decision considered when the meeting is inquorate must be subsequently ratified by the Executive Committee or at the next Committee meeting before those decisions can be actioned. 17 CONFLICT OF INTEREST Committee members are required to declare to the Chair any real, perceived or potential conflict of interest they may have with any item on the Committee’s agenda. If the Chair or Committee deems a member to have a conflict of interest in a matter before the Committee, the member will be excused from committee discussions and deliberations on that matter. Further details on identifying and dealing with a conflict of interest are provided in the Conflict of Interest Policy and Procedure. 18 MEETINGS Committee meetings may be held face-to face, by telephone, videoconference, or other electronic means. This Committee shall meet as scheduled. Committee decisions may be made at a duly called and constituted meeting, or by a resolution in writing (flying minute) to the Executive Committee and electronically approved by at least a quorum of Executive Committee members. Committee members are required to fully prepare for each meeting, read the documentation in advance, and make every reasonable effort to attend each meeting. 19 AGENDAS AND MINUTES Agenda papers will be distributed at least three working days before the meeting, via the Committee page on StaffNet. Members will be notified by email of the location and availability of material. Members are encouraged to view the agenda electronically during the meeting. Only with the Chair’s permission will late papers or the tabling of papers be accepted. All papers must be submitted to the Secretary by the specified submission deadline. Committee records are subject to the Queensland Public Records Act 2002 and must be retained by the Secretary in accordance with the University’s Records Management Policy and Procedure. Minutes are to be prepared from each meeting. The Chair will review the draft minutes and action sheet of each meeting, after which the Secretary will circulate the documents to all committee members and include them in the agenda papers for the next meeting. 20 EVALUATION AND REVIEW To ensure this Committee is fulfilling its duties, it will undertake an annual self-assessment of its performance against these terms of reference and provide that information to Academic Board, along with any information Academic Board requests to facilitate its review of this Committee’s performance and its membership.



https://www.legislation.qld.gov.au/browse/inforce#/act/title/p




21 RELATED DOCUMENTS Australian Code for the Responsible Conduct of Research

Code of Conduct for Research

Election of Members to University Committees Procedure

Higher Education Standards Framework (Threshold Standards) 2015 (Cwlth) 22 FEEDBACK Feedback about this document can be emailed to [email protected]. 23 APPROVAL AND REVIEW DETAILS

Approval and Review

Details

Approval Authority Academic Board Advisory Committee Research Committee Administrator Director Governance Next Review Date 29/07/2023 Approval and Amendment History

Details

Original Approval Authority and Date Academic Board 06/05/1998 Amendment Authority and Date Executive of Academic Board 23/05/2000; Executive of Academic Board

20/03/2006; Academic Board 30/05/2007; Academic Board 29/10/2008 (effective 01/01/2009); Academic Board 27/05/2009; Academic Board 02/06/2010; Standing Committee of Academic Board 25/11/2010; Standing Committee of Academic Board 15/02/2011; Pro Vice-Chancellor (Research) 14/11/2011; Executive Committee of Academic Board 20/12/2012; Executive Committee of Academic Board 27/09/2013; Academic Board 26/03/2014; Academic Board 20/12/2016; Position titles updated 15/06/2018; Academic Board 25/07/2018; Administrator Approved – Director, Governance 31/08/2018; Executive Academic Board 21/01/2020; Academic Board 29/07/2020.

Notes The Research Committee of Academic Board was re-named Research Committee on 26/03/2014. The research training and supervision responsibilities of the Research Higher Degrees Committee were transferred to this Committee on 29/07/2020.

https://www.nhmrc.gov.au/about-us/publications/australian-code-responsible-conduct-research-2018







Education Strategy and Innovation Committee Terms of Reference Effective Date: 19/08/2020 Reference Number: 2504 Page 1 of 7


EDUCATION STRATEGY AND INNOVATION COMMITTEE TERMS OF REFERENCE

CONTENTS 1 ESTABLISHMENT ................................................................................................................................................ 1 2 FUNCTIONS AND RESPONSIBILITIES .............................................................................................................. 1 3 RESERVED AUTHORITIES ................................................................................................................................. 2 4 DELEGATED AUTHORITIES ............................................................................................................................... 2 5 REFERRAL OF MATTERS ................................................................................................................................... 3 6 SUB-COMMITTEES .............................................................................................................................................. 3 7 MEMBERSHIP AND TERMS OF OFFICE ........................................................................................................... 3 8 RIGHTS OF AUDIENCE AND DEBATE ............................................................................................................... 4 9 OBSERVERS ........................................................................................................................................................ 5 10 CHAIR AND DEPUTY CHAIR .............................................................................................................................. 5 11 SECRETARY ........................................................................................................................................................ 5 12 EXECUTIVE COMMITTEE ................................................................................................................................... 5 13 CASUAL VACANCIES .......................................................................................................................................... 5 14 REMOVAL OF A MEMBER FROM OFFICE ........................................................................................................ 5 15 QUORUM .............................................................................................................................................................. 5 16 CONFLICT OF INTEREST ................................................................................................................................... 6 17 MEETINGS ........................................................................................................................................................... 6 18 AGENDAS AND MINUTES ................................................................................................................................... 6 19 EVALUATION AND REVIEW................................................................................................................................ 6 20 RELATED DOCUMENTS ..................................................................................................................................... 6 21 FEEDBACK ........................................................................................................................................................... 6 22 APPROVAL AND REVIEW DETAILS ................................................................................................................... 7 1 ESTABLISHMENT This Committee is a sub-committee of Academic Board, and will provide reports, recommendations and advice to Academic Board. 2 FUNCTIONS AND RESPONSIBILITIES The Committee is responsible for University learning, teaching, education and training activities and initiatives, and oversighting the planning, strategy, implementation and review of projects, the University’s learning and teaching framework, and activities related to learning and teaching, including student participation, retention and completion. This Committee’s functions and responsibilities are to: 2.1 Advise and report to Academic Board on learning and teaching1 matters including strategic directions,

plans, policies, processes, systems, structures, scholarship, quality, the University’s learning and teaching framework, and any other matters the Committee deems significant within its terms of reference.

2.2 Inform University strategy, priorities and policy, and contribute to sector developments through consultation with relevant stakeholders, through:

• monitoring legislation, government policy, and trends relevant to the higher education and vocational education and training (VET) sectors

1 Learning and teaching refers to all University learning, teaching, education and training activities.



• undertaking benchmarking and research, and considering institutional intelligence (such as statistics, data analysis, Quality Indicators in Learning and Teaching reports), internal and external audit findings (e.g. TEQSA, ASQA) and relevant reports regarding attrition and retention in the University and the tertiary education sector

2.3 Provide advice on learning and teaching priorities for the University, informed by and which informs the

University’s plans and strategies, and monitor the implementation of such plans and strategies. Areas for advice and recommendation could include:

a) learning and teaching themes and issues within qualifications and non-award programs

b) learning and teaching excellence, concentration and selectivity

c) student participation, retention and completion

d) alignment with areas of strategic academic focus

e) engagement relationships with external stakeholders. 2.4 Develop and review learning and teaching-related policy documents, monitor implementation and

evaluate outcomes. 2.5 Oversight the implementation of the University’s plan for student participation, retention and completion

implementation, monitor progress of the plan, and regularly report to Academic Board on the achievement of objectives and outcomes.

2.6 Review services and activities that provide a successful transition into university, enhance students’

experiences of learning, and support them to reach their potential. 2.7 Discuss and note the findings of Australian Skills Quality Authority (ASQA) and Tertiary Education Quality

and Standards Quality Agency (TEQSA) re-registration audits and other audit outcomes resulting from internal and external audits to address compliance with regulatory requirements governing qualifications offered by CQUniversity. Outcomes shall be reported to Academic Board.

2.8 Discuss and note an annual report regarding student attrition, completion times and progress of students

enrolled in coursework qualifications and training products and their constituent units, and provide to Academic Board.

2.9 Monitor learning and teaching related technologies and their application, value and impact across the

University, including existing or emerging technologies that will support improved student participation, retention and completion. Make recommendations to Academic Board and relevant decision-makers and/or committees to investigate and invest in new technologies that support high quality education.

2.10 Note and where relevant, review, reports relating to the University’s learning and teaching. 2.11 Consider any other learning and teaching related matters referred to it by Academic Board, the Vice-

Chancellor and President, Vice-Presidents or Deputy Vice-Presidents.. 3 RESERVED AUTHORITIES Academic Board reserves the authority to approve strategies or plans relating to student participation and retention and learning environments, and approve policy documents relating to anatomy facility use and review. 4 DELEGATED AUTHORITIES Academic Board has delegated to the Committee the authority to:

• Approve and expire policy documents relating to learning and teaching matters, such as awarding of degrees, student progression, credit and articulation, grading, academic integrity, work integrated learning, evaluation of units and teaching, external referencing and peer review, and quality obligations imposed by the Higher Education Standards Framework and the Standards for Registered Training Organisations (RTOs).



https://www.legislation.gov.au/Details/F2019C00503



• Make operational decisions to address issues that pose barriers to implementing approved University Plans that do not modify the Plans’ overall purpose, objectives/goals or critical timelines, or require additional funding.

5 REFERRAL OF MATTERS This Committee may refer any item to Academic Board for discussion, consideration and/or action, and may refer relevant matters for action or noting to other committees or officers as appropriate. 6 SUB-COMMITTEES This Committee may establish standing or ad hoc sub-committees and approve their terms of reference, which must be constructed to ensure consistency and coordination between the functions of all sub-committees. The terms of reference of any sub-committee which has a role in the University’s academic governance processes must be approved by Academic Board. This Committee may co-opt employees to serve on its sub-committees and/or working parties. This Committee shall receive reports from its sub-committees and be responsible for monitoring and evaluating each sub-committee’s activities against their functions and responsibilities. 7 MEMBERSHIP AND TERMS OF OFFICE This Committee shall comprise: Ex-officio members:

• Deputy Vice-President (Education, Strategy and Innovation)

• Deputy Vice-President (Students)

• Deputy Vice-President (Digital Services)

• Director Educational Quality and Integrity

• Director Learning Design and Innovation

• Director VET Learning and Teaching

• Deputy Deans (Learning and Teaching)

• Deputy Associate Dean Learning and Teaching

• Director College of Trades

• Deputy Director International CQUEnglish

• Deputy Director Business Intelligence and International Marketing

• President Director, PT CQU Business Executive Training Centre. Nominated members:

• One Head of College representative, nominated by Heads of Colleges

• One research higher degrees representative, nominated by the Dean School of Graduate Studies

• One Library Services representative nominated by the Director Enterprise Client Services

• One representative of the Student Representative Council, nominated by the Student Representative Council. Elected members:

• Two academic employees. Academic Board members are ineligible

• Two VET educational employees. Academic Board members are ineligible. Co-opted members:

• Senior Planning and Policy Analyst, when matters relating to student participation, retention and completion are to be considered



• Such additional members the Committee co-opts to provide input into particular matters. All members are expected to represent and maintain effective communications between their organisational area and this Committee, as appropriate. New members will, on their appointment, receive relevant induction information and briefings to assist them to meet their Committee responsibilities. Terms of office Ex-officio members shall serve for the duration of their appointment. Ex-officio members may send a nominee when unable to attend meetings, or nominate a standing nominee. Elected and nominated staff members shall serve for a term of two years. To ensure continuity of Committee operations, one half of the elected members shall initially serve for a term of one year, with all elected and nominated members subsequently serving for a term of two years. Student members shall serve for a term of one year and may serve no more than two terms of office. To retain membership, the student member must maintain their enrolment with the University. Leave of absence Where a member is aware that they will be absent from the University and unable to attend Committee meetings for an extended period, the member may apply to the Chair for leave of absence for the period. For the purpose of calculating membership and quorum, the membership will be reduced by the number of members on approved leave of absence at the time of the meeting. 8 RIGHTS OF AUDIENCE AND DEBATE This Committee may extend rights of audience and debate on a standing or ad hoc basis. Rights of audience and debate may participate in meetings, but have no voting rights. Those holding the following or equivalent positions (or their nominee) shall have standing rights of audience and debate at meetings:

• President Academic Board • Vice-Presidents • Deputy Vice-Presidents • Deans of School • Associate Dean, School of Access Education • Directors • VET Managers • Coordinator VET Quality and Language Literacy and Numeracy Services • Student Ombudsman • Secretary Academic Board • Deputy Director Business Intelligence and Analytics • Manager Business Intelligence • Manager Educational Quality and Academic Integrity • Senior Learning and Teaching Analyst • Senior Policy and Project Officer • Community of Practice Champions. Employees and external stakeholders may request the opportunity to address the Committee. The Chair will consider and determine these requests.



9 OBSERVERS Observers are welcome with the Chair’s prior permission and provided they advise the Secretary in advance.

Observers are entitled to see and hear the proceedings of the meeting but have no voting rights and no right to speak at meetings, unless invited to do so by the Chair. Observers must leave the meeting when requested by the Chair, or if any matters are to be considered in closed session. 10 CHAIR AND DEPUTY CHAIR The Chair shall be the Deputy Vice-President (Education, Strategy and Innovation). The Deputy Chair shall be appointed by election by and from the Committee members. The Deputy Chair shall serve a term of two years. The Chair shall nominate an alternate Chair if the Chair and Deputy Chair are unable to attend a scheduled meeting. 11 SECRETARY The Director Governance shall nominate the Secretary. 12 EXECUTIVE COMMITTEE This Committee shall have an executive committee, empowered to act between meetings where urgent business arises, and to form ad hoc sub-committees if required. Executive Committee decisions will be reported to this Committee at its next scheduled meeting. The Executive Committee shall comprise:

• Chair

• Deputy Chair



• Director VET Learning and Teaching 13 CASUAL VACANCIES A casual vacancy for nominated members shall be filled in accordance with the original requirements. A casual vacancy for elected members shall be filled in accordance with the Election of Members to University Committees Procedure. 14 REMOVAL OF A MEMBER FROM OFFICE The Committee may terminate a person’s membership for misconduct by a vote of two-thirds of those present at a committee meeting called in accordance with these terms of reference, and for which due notice of the motion to terminate the person’s membership has been given. Where a member or their nominee does not attend three consecutive meetings without adequate cause, that person’s membership may be terminated. A person who has had their membership terminated may apply to the Executive Committee to have their membership reinstated. 15 QUORUM The quorum for a committee meeting shall be 50% of the membership, plus one. The quorum must at all times include at least one representative of each of the University’s higher education and vocational education and training operations.





Where a loss of quorum is identified, the meeting may be adjourned until a time the Chair determines. Any matters for decision considered when the meeting is inquorate must be subsequently ratified by the Executive Committee or at the next Committee meeting before those decisions can be actioned. 16 CONFLICT OF INTEREST members are required to declare to the Chair any real, perceived or potential conflict of interest they may have with any item on the agenda. If the Chair or Committee deems a member to have a conflict of interest in a matter before this Committee, the member will be excused from committee discussions and deliberations on that matter. Further details on identifying and dealing with a conflict of interest are provided in the Conflict of Interest Policy and Procedure. 17 MEETINGS Committee meetings may be held face-to face, by telephone, videoconference, or other electronic means. This Committee will meet as scheduled. Committee decisions may be made at a duly called and constituted meeting, or by a resolution in writing (flying minute) to all members and electronically approved by at least a quorum of members. Committee members are required to fully prepare for each meeting, read the documentation in advance, and make every reasonable effort to attend each meeting. 18 AGENDAS AND MINUTES Agenda papers will be distributed at least three working days before the meeting, via the Committee page on StaffNet. Members will be notified by email of the location and availability of material. Members are encouraged to view the agenda electronically during the meeting. Only with the Chair’s permission will late papers or the tabling of papers be accepted. All papers must be submitted to the Secretary by the specified submission deadline. Committee records are subject to the Queensland Public Records Act 2002 and must be retained by the Secretary in accordance with the University’s Records Management Policy and Procedure. Minutes are to be prepared from each meeting. The Chair will review the draft minutes and action sheet of each meeting, after which the Secretary will circulate the documents to all members and include them in the agenda papers for the next meeting. 19 EVALUATION AND REVIEW To ensure this Committee is fulfilling its duties, it will undertake an annual self-assessment of its performance against these Terms of Reference and provide that information to Academic Board, along with any information Academic Board requests to facilitate its review of this Committee’s performance and its membership. 20 RELATED DOCUMENTS Election of Members to University Committees Procedure

Higher Education Standards Framework (Threshold Standards) 2015 (Cwlth)

Standards for Registered Training Organisations (RTOs) 2015 (Cwlth) 21 FEEDBACK Feedback about this document can be emailed to [email protected].











22 APPROVAL AND REVIEW DETAILS

Approval and Review

Details

Approval Authority Academic Board Advisory Committee Education Strategy and Innovation Committee Administrator Director Governance Next Review Date 29/07/2023 Approval and Amendment History

Details

Original Approval Authority and Date Executive Committee of Academic Board 20/12/2012 Amendment Authority and Date Academic Board 13/11/2013; Academic Board 23/07/2014; Academic Board

26/11/2014; Academic Board 16/11/2016; Administrative Approved - Director, Governance 27/01/2017; Administrator Approved - Director, Governance 07/03/2017; Executive Committee of Academic Board 14/12/2017; Academic Board 25/07/2018; Administrator Approved – Director, Governance 31/08/2018; Academic Board 26/09/2018; Academic Board 29/07/2020.

Notes The Learning and Teaching Committee of Academic Board replaced the Education Committee of Academic Board on 12/12/2012. The Committee was re-named Learning and Teaching Committee on 26/11/2014, and was re-named Education Strategy and Innovation Committee on 29/07/2020. The responsibilities of the Student Participation and Retention Committee were reallocated to this Committee on 29/07/2020.

Curriculum Committee Terms of Reference Effective Date: 01/09/2020 Reference Number: 3077 Page 1 of 7


CURRICULUM COMMITTEE TERMS OF REFERENCE

CONTENTS 1 ESTABLISHMENT ................................................................................................................................................ 1 2 FUNCTIONS AND RESPONSIBILITIES .............................................................................................................. 1 3 RESERVED AUTHORITIES ................................................................................................................................. 2 4 DELEGATED AUTHORITIES ............................................................................................................................... 2 5 REFERRAL OF MATTERS ................................................................................................................................... 3 6 SUB-COMMITTEES .............................................................................................................................................. 3 7 MEMBERSHIP AND TERMS OF OFFICE ........................................................................................................... 3 8 RIGHTS OF AUDIENCE AND DEBATE ............................................................................................................... 4 9 OBSERVERS ........................................................................................................................................................ 5 10 CHAIR AND DEPUTY CHAIR .............................................................................................................................. 5 11 SECRETARY ........................................................................................................................................................ 5 12 EXECUTIVE COMMITTEE ................................................................................................................................... 5 13 CASUAL VACANCIES .......................................................................................................................................... 6 14 REMOVAL OF A MEMBER FROM OFFICE ........................................................................................................ 6 15 QUORUM .............................................................................................................................................................. 6 16 CONFLICT OF INTEREST ................................................................................................................................... 6 17 MEETINGS ........................................................................................................................................................... 6 18 AGENDAS AND MINUTES ................................................................................................................................... 6 19 EVALUATION AND REVIEW................................................................................................................................ 7 20 RELATED DOCUMENTS ..................................................................................................................................... 7 21 FEEDBACK ........................................................................................................................................................... 7 22 APPROVAL AND REVIEW DETAILS ................................................................................................................... 7 1 ESTABLISHMENT This Committee is a sub-committee of Academic Board, and will provide reports, recommendations and/or advice to Academic Board, and advice to the Deputy Vice-President (Education, Strategy and Innovation). 2 FUNCTIONS AND RESPONSIBILITIES This Committee is responsible for the oversight of all CQUniversity curriculum including the approval of relevant policies and procedures, course and unit proposals, and course and unit evaluation and review processes. Authority to consider some proposals and reviews has been delegated to sub-committees and to management, however this Committee retains responsibility for the policies and procedures governing those proposals and reviews. The Committee’s functions and responsibilities are to: 2.1 Examine course and unit proposals and advice from the relevant Course Committees and make

accreditation/approval determinations in accordance with this Committee’s delegated authority, ensuring proposals:

a) enable pathways between the range of qualifications offered by the University, and

b) comply with the Standards for Registered Training Organisations (RTOs) 2015 (Cwlth), Higher Education Standards Framework (Threshold Standards) 2015 (Cwlth), Australian Qualifications Framework (AQF), other established quality standards, and relevant University policies and procedures.




https://www.aqf.edu.au/



2.2 Review and report to Academic Board on issues or reports pertaining to learning, teaching and assessment regarding qualifications within the Committee’s remit.

2.3 Coordinate the development and continual improvement of the content and delivery of qualifications, ensuring support for pathways between qualifications and high quality learning outcomes for students.

2.4 Consider curriculum and assessment-related policy documents and approve or recommend to Academic Board in accordance with delegated authorities, and monitor policy document implementation and evaluate outcomes.

2.5 Review minutes from the University’s Course Committees.

2.6 Act on matters referred to it by Academic Board or its sub-committees.

Assessment meetings 2.7 Before certification of grades each term, assessment meetings will be held to action this Committee’s

authority to determine results in all formal non-award and higher education units. The Chair shall conduct the meeting.

2.8 Results must first be considered by the relevant Course Committee, then by this Committee.

2.9 Results shall be considered by the relevant school, with the relevant Heads of Course, Heads of College, and Deputy Dean Learning and Teaching and/or Dean or Associate Dean attending the meeting when their School’s/College’s unit results are being considered.

2.10 Assessment meetings are not required for vocational education and training (VET) units of competency or for non-award units for which students are not awarded a final grade.

3 RESERVED AUTHORITIES Academic Board reserves the authority to approve policy documents relating to the development and review of curriculum and offering of any type of qualification or certification and policy documents relating to assessment.

4 DELEGATED AUTHORITIES Academic Board has delegated to this Committee the authority to:

• accredit new and changes to higher education, research and non-award courses, and approve their termination

• accredit new higher education, research and non-award units, and approve their termination

• approve course review panel membership proposals for higher education and research courses

• approve five-yearly course and unit review and re-accreditation reports for higher education and research courses and re-accredit those courses accordingly

• approve 12 month progress reports for five-yearly course and unit review and re-accreditations

• approve proposals to add to the University’s scope of registration new and superseded VET qualifications (where the new qualification is not deemed equivalent to the previous qualification), and standalone units

• approve proposals to add new customised VET skills sets to the scope of registration (where the skill set is created by CQUniversity)

• approve proposals to remove qualifications and standalone units from the scope of registration

• receive and consider reports from external bodies on the reviews of courses they have accredited or for which accreditation has been sought, and

• determine results in all higher education, research and non-award units for which students are awarded a final grade in accordance with the Grades and Results Policy.




5 REFERRAL OF MATTERS This Committee may refer any item to the Education Strategy and Innovation Committee, Research Committee and/or Academic Board for discussion, consideration and/or action, and may refer relevant matters for action or noting to other committees or officers as appropriate. 6 SUB-COMMITTEES This Committee may establish standing or ad hoc sub-committees and approve their Terms of Reference, which must be constructed to ensure consistency and coordination between the functions of all sub-committees. The terms of reference of any sub-committee which has a role in the University’s academic governance processes must be approved by Academic Board. This Committee may co-opt employees to serve on its sub-committees and/or working parties. This Committee shall receive reports from its sub-committees and be responsible for monitoring and evaluating each sub-committee’s activities against their functions and responsibilities. 7 MEMBERSHIP AND TERMS OF OFFICE This Committee shall comprise: Ex-officio members:

• Deputy Vice-President (Education, Strategy and Innovation)

• Deputy Deans (Learning and Teaching)

• Deputy Associate Dean (Learning and Teaching)



• Director VET Learning and Teaching

• Director Student Central

• Chairs of Course Committees

• VET Managers

• Coordinator AIMS. Additional ex officio members (when research higher degree or research qualifying courses or units or related policies are on the agenda):

• Dean School of Graduate Studies. Nominated members:

• One representative from research coursework delivery, nominated by the Dean, School of Graduate Studies

• One representative from the Student Representative Council who is a coursework student, nominated by the Student Representative Council.

Additional nominated members (when research higher degree or research qualifying courses or units or related policies are on the agenda):

• One Postgraduate Research Coordinator, or equivalent research leadership position, from each of the Tertiary Education Schools that host research higher degrees candidates, nominated by the Dean, School of Graduate Studies, when research higher degree or research qualifying courses or units or related policies are on the agenda

• One representative of the Student Representative Council who is a research higher degree student, nominated by the Student Representative Council, when research higher degree or research qualifying courses or units or related policies are on the agenda.



Elected members:

• Two VET educational employees

• One academic employee who teaches non-award courses

• Two academic employees who teach higher education coursework qualifications. Additional elected members (when research higher degree or research qualifying courses or units or related policies are on the agenda):

• Two academic employees who are registered research supervisors. Co-opted members:

• Such other members co-opted by the Chair to provide input into particular matters and ensure representation consistent with the committee’s responsibilities.

All members are expected to represent and maintain effective communications between their organisational area and the Committee, as appropriate. New members will, on their appointment, receive relevant induction information and briefings to assist them to meet their Committee responsibilities. Terms of office Ex-officio members shall serve for the duration of their appointment. Ex-officio members may send a nominee when unable to attend meetings, or nominate a standing nominee. Elected and nominated employee members shall serve for a term of two years, or otherwise specified. To ensure continuity of Committee operations, one half of the elected members shall initially serve for a term of one year, with all elected members subsequently serving for a term of two years. The student members shall serve for a term of one year and may serve no more than two consecutive terms on the Committee. To retain membership, the student members must maintain their enrolment with the University. Leave of absence Where a member is aware that they will be absent from the University and unable to attend Committee meetings for an extended period of time, the member may apply to the Chair for leave of absence for the period. For the purpose of calculating membership and quorum, the membership will be reduced by the number of members on leave of absence at the time of the meeting. 8 RIGHTS OF AUDIENCE AND DEBATE This Committee may extend rights of audience and debate on a standing or ad hoc basis. Those holding the following or equivalent positions (or their nominee) shall have standing rights of audience and debate at meetings: • Vice-Chancellor and President • President Academic Board • Vice-Presidents • Deputy Vice-Presidents • Directors • Deans of School • Associate Dean School of Access Education • Deputy Deans (Research) • Secretary Academic Board • Student Ombudsman • Admissions employees



• Coordinator Research Higher Degrees • Course Advice employees • Coordinator Student Systems • Student Communications employees • Manager Educational Quality and Academic Integrity • Coordinator VET Quality and Language Literacy and Numeracy Services • Senior Policy and Project Officer • Work Integrated Learning Manager Employees and external stakeholders may request the opportunity to address the Committee at any time. The Chair will consider and determine these requests. 9 OBSERVERS Observers are welcome with the Chair’s prior permission and provided they advise the Secretary in advance. Observers are entitled to see and hear the proceedings of the meeting but have no voting rights and no right to speak at meetings, unless invited to do so by the Chair. Observers must leave the meeting when requested by the Chair, or if any matters are to be considered in closed session. 10 CHAIR AND DEPUTY CHAIR The Chair shall be appointed through an expression of interest process involving a call for expressions and appointment by the Executive Committee of Academic Board. Applicants will be required to demonstrate their expertise and commitment to quality curriculum. The Chair shall serve for a term of two years. The Deputy Chair shall be appointed by and from the Committee members. The Deputy Chair shall serve for a term of two years. The Chair shall nominate an alternate Chair if the Chair and Deputy Chair are unable to attend a scheduled meeting. 11 SECRETARY The Director Governance shall nominate the Secretary. 12 EXECUTIVE COMMITTEE This Committee shall have an Executive Committee, empowered to act between meetings where urgent business arises, and to form ad hoc sub-committees if required. Executive Committee decisions will be reported to this Committee at its next scheduled meeting. The Executive Committee shall comprise:

• Chair

• Deputy Chair

• Deputy Associate Dean (Learning and Teaching)


• One Deputy Dean (Learning and Teaching), determined by the Committee

• Dean, School of Graduate Studies, when considering research-related matters

• One Committee member, determined by the Committee If a meeting of the Executive Committee is called, the Deputy Chair shall chair the meeting if the Chair is unable to attend. If both the Chair and Deputy Chair are unable to attend a meeting, the Chair shall nominate an alternate Chair.



13 CASUAL VACANCIES A casual vacancy shall be filled in accordance with the Election of Members to University Committees Procedure. 14 REMOVAL OF A MEMBER FROM OFFICE This Committee may terminate a person’s membership for misconduct by a vote of two-thirds of those present at a Committee meeting called in accordance with these terms of reference, and for which due notice of the motion to terminate the person’s membership has been given. Where a member or their nominee does not attend three consecutive meetings without adequate cause, that person’s membership may be terminated. A person who has had their membership terminated may apply to the Executive Committee to have their membership reinstated. 15 QUORUM The quorum for a committee meeting shall be 50% of the membership, plus one. Where a loss of quorum is identified, the meeting may be adjourned until a time the Chair determines. Any matters for decision considered when the meeting is inquorate must be subsequently ratified by the Executive Committee or at the next Committee meeting before those decisions can be actioned. 16 CONFLICT OF INTEREST Members are required to declare to the Chair any real, perceived or potential conflict of interest they may have with any item on the Committee’s agenda. If the Chair or Committee deems a member to have a conflict of interest in a matter before the Committee, the member will be excused from committee discussions and deliberations on that matter. Further details on identifying and dealing with a conflict of interest are provided in the Conflict of Interest Policy and Procedure. 17 MEETINGS Committee meetings may be held face-to face, by telephone, videoconference, or other electronic means. This Committee shall meet as scheduled. Committee decisions may be made at a duly called and constituted meeting, or by a resolution in writing (flying minute) to the Executive Committee and electronically approved by at least a quorum of the Executive Committee members. Committee members are required to fully prepare for each meeting, read the documentation in advance, and make every reasonable effort to attend each meeting. 18 AGENDAS AND MINUTES Agenda papers will be distributed at least three working days before the meeting, via the Committee page on StaffNet. Members will be notified by email of the location and availability of material. Members are encouraged to view the agenda electronically during the meeting. Only with the Chair’s permission will late papers or the tabling of papers be accepted. All papers must be submitted to the Secretary by the specified submission deadline. Committee records are subject to the Queensland Public Records Act 2002 and must be retained by the Secretary in accordance with the University’s Records Management Policy and Procedure. Minutes must be prepared from each meeting. The Chair will review the draft minutes and action sheet of each meeting, after which the Secretary will circulate the documents to all committee members and include them in the agenda papers for the next meeting.








19 EVALUATION AND REVIEW To ensure that this Committee is fulfilling its duties, it will undertake an annual self-assessment of its performance against these terms of reference and provide that information to Academic Board, along with any information Academic Board requests to facilitate its review of this Committee’s performance and its membership. 20 RELATED DOCUMENTS

Election of Members to University Committees Procedure

Grades and Results Policy

Higher Education Standards Framework (Threshold Standards) 2015 (Cwlth)

Standards for Registered Training Organisations (RTOs) 2015 (Cwlth) 21 FEEDBACK Feedback about this document can be emailed to [email protected]. 22 APPROVAL AND REVIEW DETAILS

Approval and Review

Details

Approval Authority Academic Board Advisory Committee Curriculum Committee Administrator Director Governance Next Review Date 29/07/2023 Approval and Amendment History

Details

Original Approval Authority and Date Academic Board 16/11/2016 Amendment Authority and Date Administrative updates Director, Governance 27/01/2017; Administrator

Approved – Acting Director, Governance 4/06/2018; Academic Board 25/07/2018; Administrator Approved – Director, Governance 31/08/2018; Academic Board 29/05/2019; Academic Board 25/09/2019; Academic Board 29/07/2020.

Notes The Education Committee replaced the Higher Education Coursework Qualifications Committee on 27/05/2015 and the Vocational Education and Training Qualifications Committee 26/11/2014. The Education Committee was re-named Curriculum Committee on 29/07/2020. The research higher degree accreditation and review and policy review responsibilities of the Research Higher Degrees Committee were transferred to this Committee on 29/07/2020.






Social Innovation Engagement Committee Terms of Reference Effective Date: 4/11/2019 Reference Number/Code: 3070 Page 1 of 5

Once PRINTED, this is an UNCONTROLLED DOCUMENT. Refer to Policy Portal for latest version. CQUniversity CRICOS Provider Code: 00219C

SOCIAL INNOVATION ENGAGEMENT COMMITTEE TERMS OF REFERENCE

Contents

1 ESTABLISHMENT ................................................................................................................................................ 1

2 FUNCTIONS AND RESPONSIBILITIES .............................................................................................................. 1

3 REFERRAL OF MATTERS ................................................................................................................................... 2

4 SUB-COMMITTEES .............................................................................................................................................. 2

5 MEMBERSHIP AND TERMS OF OFFICE ........................................................................................................... 2

6 RIGHTS OF AUDIENCE AND DEBATE ............................................................................................................... 3

7 OBSERVERS ........................................................................................................................................................ 3

8 CHAIR AND DEPUTY CHAIR .............................................................................................................................. 3

9 SECRETARY ........................................................................................................................................................ 4

10 CASUAL VACANCIES .......................................................................................................................................... 4

11 REMOVAL OF A MEMBER FROM OFFICE ........................................................................................................ 4

12 QUORUM .............................................................................................................................................................. 4

13 CONFLICT OF INTEREST ................................................................................................................................... 4

14 MEETINGS ........................................................................................................................................................... 4

15 ACCESS TO RESOURCES ................................................................................................................................. 4

16 AGENDAS AND MINUTES ................................................................................................................................... 4

17 EVALUATION AND REVIEW ............................................................................................................................... 5

18 RELATED LEGISLATION AND DOCUMENTS .................................................................................................... 5

19 FEEDBACK ........................................................................................................................................................... 5

20 APPROVAL AND REVIEW DETAILS ................................................................................................................... 5

1 ESTABLISHMENT The Social Innovation Engagement Committee is a sub-committee of Academic Board, and will provide reports, recommendations and/or advice to Academic Board, and advice to the Deputy Vice-Chancellor (Engagement, Campuses and Mackay-Whitsunday Region) and Director, Social Innovation.

2 FUNCTIONS AND RESPONSIBILITIES The Social Innovation Engagement Committee is responsible for ensuring the development of social innovation projects, curriculum, training initiatives and other activities. The Committee’s functions and responsibilities are to: 2.1 Advise and report to Academic Board on the development and implementation of the Social Innovation

Strategy at CQUniversity. Through the Committee, the University will ensure that the social innovation agenda it develops and implements is aligned with broader University strategic goals, has impact and is relevant to the needs of our students, our staff and our communities.

2.2 Provide strategic advice and direction to the Deputy Vice-Chancellor (Engagement, Campuses and Mackay-

Whitsunday Region) and Director, Social Innovation to ensure the most effective, impactful and valuable development of social innovation projects, curriculum, training initiatives, and other activities.

2.3 Achieve successful leadership of social innovation and extensive development of social innovation

experiences, courses, workshops, projects and opportunities across the University and, where possible, in partnership with its communities.



2.4 Ensure the development of a robust, achievable and effective project plan for social innovation.

2.5 Remove obstacles to ensure the successful delivery of the agreed project plan.

2.6 Champion the University’s social innovation agenda within and outside of the University.

2.7 Maintain at all times a focus on the agreed outcomes and benefits of the social innovation strategy.

2.8 Monitor and manage, where possible, factors critical to the success of the social innovation strategy.

3 REFERRAL OF MATTERS The Committee may refer any item to Academic Board for discussion, consideration and/or action, and may refer relevant matters for action or noting to other Committees or officers as appropriate.

4 SUB-COMMITTEES The Committee may establish standing or ad hoc sub-committees and approve their Terms of Reference, which must be constructed to ensure consistency and coordination between the functions of all sub-committees. The Terms of Reference of any sub-committee which has a role in the University’s academic governance processes must be approved by Academic Board. The Committee may co-opt employees to serve on its sub-committees and/or working parties. The Committee shall receive reports from its sub-committees and be responsible for monitoring and evaluating each sub-committee’s activities against their functions and responsibilities.

5 MEMBERSHIP AND TERMS OF OFFICE The Committee shall comprise: Ex-officio members:

• Vice-Chancellor and President

• Provost

• Deputy Vice-Chancellor (Engagement, Campuses and Mackay-Whitsunday Region)

• Director, Social Innovation

• Associate Director Academic, Social Innovation. Appointed members:

• Five to eight external representatives aligned with the focus areas encompassed in the social innovation strategy.

Nominated members:

• One representative of the Student Representative Council, nominated by the Student Representative Council. Elected members:

• One academic employee

• One vocational education and training (VET) educational employee

• One professional employee Co-opted members:

• Such other members co-opted by the Chair to provide input into particular matters and ensure representation consistent with the Committee’s responsibilities.

Gender representation on the Committee’s membership is encouraged.



All members are expected to represent and maintain effective communications between their organisational area and the Committee, as appropriate. New members will, on their appointment, receive relevant induction information and briefings to assist them to meet their Committee responsibilities. Terms of office Ex-officio members shall serve for the duration of their appointment. Ex-officio members may send a nominee when unable to attend meetings, or nominate a standing nominee. Appointed members shall serve for a term of up to two years, and may serve no more than two consecutive terms on the Committee. Nominations for new appointed members may be submitted by any member of the Committee to the Chair who will circulate all nominations to the existing membership for consideration. Elected members shall serve for a term of up to two years. To ensure continuity of Committee operations, one half of the elected members shall initially serve for a term of one year, with all elected members subsequently serving for a term of two years. The student member shall serve for a term of one year and may serve for no more than two consecutive terms on the Committee. To retain membership, the student member must maintain enrolment with the University. Leave of absence Where a member is aware that they will be absent from the University and unable to attend Committee meetings for an extended period of time, the member may apply to the Chair for leave of absence for the period. For the purpose of calculating membership and quorum, the membership will be reduced by the number of members on leave of absence at the time of the meeting.

6 RIGHTS OF AUDIENCE AND DEBATE The Committee may extend rights of audience and debate on a standing or ad hoc basis. Those holding the following or equivalent positions (or their nominee) shall have standing rights of audience and debate at meetings:

• President, Academic Board

• Academic Board members

• Secretary, Academic Board

• Deputy Vice-Chancellors. Employees and external stakeholders may request the opportunity to address the Committee at any time. The Chair will consider and determine these requests.

7 OBSERVERS Observers are welcome with the Chair’s prior permission and provided they advise the Secretary in advance.

Observers are entitled to see and hear the proceedings of the meeting but have no voting rights and no right to speak at meetings, unless invited to do so by the Chair. Observers must leave the meeting when requested by the Chair, or if any matters are to be considered in closed session.

8 CHAIR AND DEPUTY CHAIR The Chair shall be the Deputy Vice-Chancellor (Engagement, Campuses and Mackay-Whitsunday Region). The Deputy Chair shall be the Director, Social Innovation. The Chair shall nominate an alternate Chair if the Chair and Deputy Chair are unable to attend a scheduled meeting.



9 SECRETARY The Secretary, Academic Board shall nominate the Secretary.

10 CASUAL VACANCIES A casual vacancy shall be filled in accordance with the University Committees Membership Procedure.

11 REMOVAL OF A MEMBER FROM OFFICE The Committee may terminate a person’s membership for misconduct by a vote of two-thirds of those present at a Committee meeting called in accordance with these Terms of Reference, and for which due notice of the motion to terminate the person’s membership has been given. Where a member or their nominee does not attend three consecutive meetings without adequate cause, that person’s membership may be terminated. A person whose membership has been terminated may apply to the Committee to have their membership reinstated.

12 QUORUM A quorum for the Committee meeting is defined as 50% of the membership, plus one. Where loss of quorum is identified, the meeting may be adjourned until a time the Chair determines. Any matters for decision considered when the meeting is inquorate must be subsequently ratified by the Committee by flying minute or at the next Committee meeting before those decisions can be actioned.

13 CONFLICT OF INTEREST Committee members are required to declare to the Chair any real, perceived or potential conflict of interest they may have with any item on the Committee’s agenda. If the Chair or Committee deems a member to have a conflict of interest in a matter before the Committee, the member will be excused from Committee discussions and deliberations on that matter. Further details on identifying and dealing with a conflict of interest are provided in the Conflict of Interest Policy and Procedure.

14 MEETINGS Committee meetings may be held face-to face, by telephone, videoconference, or other electronic means. The Committee shall determine its meeting schedule annually in advance and meet as scheduled. Committee decisions may be made at a duly called and constituted meeting or by a resolution in writing to all members and physically or electronically signed by at least a quorum of members (flying minute). Committee members are required to fully prepare for each meeting, read the documentation in advance, and make every reasonable effort to attend each meeting.

15 ACCESS TO RESOURCES External committee members will be provided with access to any resources they reasonably require to fulfil their duties as a Committee member.

16 AGENDAS AND MINUTES Agendas and associated documentation will be distributed at least three working days before the meeting, via the Committee page on StaffNet. Members will be notified by email of the location and availability of material. Members are encouraged to view the agenda electronically during the meeting.






Only with the Chair’s permission will late papers or the tabling of papers be accepted. All papers must be submitted to the Secretary by the specified submission deadline. Committee records are subject to the Queensland Public Records Act 2002 and must be retained by the Secretary in accordance with the University’s records management policy. Minutes are to be prepared from each meeting. The Chair will review the draft minutes and action sheet of each meeting, after which the Secretary will circulate the documents to all committee members and include them in the agenda papers for the next meeting.

17 EVALUATION AND REVIEW To ensure the Committee is fulfilling its duties, it will undertake an annual self-assessment of its performance against these terms of reference and provide that information to Academic Board, along with any information Academic Board requests to facilitate its review of the Committee’s performance and its membership. The Administrator shall review these terms of reference every two years, in conjunction with the Committee, and provide a report, including any recommendations, to Academic Board.

18 RELATED LEGISLATION AND DOCUMENTS Social Innovation Strategy

University Committees Membership Procedure

19 FEEDBACK University staff and students may provide feedback about this document by emailing [email protected].

20 APPROVAL AND REVIEW DETAILS

Approval and Review

Details

Approval Authority Academic Board

Advisory Committee to Approval Authority Social Innovation Engagement Committee

Administrator Secretary, Academic Board

Next Review Date 29/05/2021

Approval and Amendment History

Details

Original Approval Authority and Date Academic Board 26/09/2016

Amendment Authority and Date Academic Board 24/05/2017; Academic Board 29/05/2019; Minor Typographical Amendment 4/11/2019.

Notes Replaces Social Innovation Committee Advisory Group Terms of Reference

https://www.legislation.qld.gov.au/Acts_SLs/Acts_SL.htm



CONTINUOUS FEEDBACK

Meeting Date: Tuesday, 25 August 2020 Submitted by: Ashleigh Choice Analyst Developer



Recommendation: That Student Representative Council discuss the pilot and planned implementation of Continuous Feedback as a tool to evaluate the student experience in real-time. Issue: Provide students with the opportunity to submit feedback about their experience at CQUniversity at any point during the term. Create an approach to enable easy seamless opportunity to provide feedback across the entire student experience. Background: As part of the Our Student’s pillar, CQUniversity is committed to improving student satisfaction ratings as a measure of success. To do this CQUniversity is invested in fostering a culture of continual feedback and improvement. To enable this Qualtrics is a platform invested in to facilitate the development and implementation of sophisticated feedback tools. Continuous Feedback is a project being piloted during Term 2 2020 across 13 Higher Education units. This pilot is phase one of a two-year plan to embed continuous feedback approaches across the student experience. Rationale: The intention is to develop a continuous feedback model at CQUniversity to build a culture of informed decision making and approach to continually improving the student experience using real-time feedback as part of a multifaceted approach to analytics. A key part of this project is to partner with students in the design of an approach to be implemented across CQUniversity. Consultation: • DDTLs • Director Education Quality and Integrity Directorate • Director Learning Design and Innovation • Digital Services • Tertiary Education Division – representatives • CQURenew Steering Committee Conclusion: This is a two year project that upon completion will deliver a framework for embedding continuous feedback into the student life-cycle. Continuous feedback will enable CQUniversity to:

• Gather regular feedback from students at CQUniversity about key activities and their experiences • Make informed decisions on improvements to the student experience • Contextualise feedback from students about their experiences • Empower students as co-creators in their education by providing them with a voice to immediately inform

their journey with CQUniversity through direct feedback


• Empower staff with increased visibility into their students' education journey The project team would like to present this approach to the Student Representative Council for discussion and feedback about the project, approach, key considerations, and scheduling focus groups with students to provide input into future implementation approaches. Attachment: •

ACADEMIC INTEGRITY VIDEO SERIES CAMPAIGN

Meeting Date: Tuesday, 25 August 2020 Submitted by: Maegan Swarbrick Coordinator, Student Communications



Recommendation: That the Student Representative Council participate in a video series for the University’s Academic Integrity Campaign. Issue: Breaches of academic integrity. Background: The University’s Academic Integrity Campaign aims to address misunderstandings regarding the concept of academic integrity, what constitutes a breach of academic integrity and the serious consequences of academic misconduct. As part of this campaign, Student Communications plans to deliver a social media promotion consisting of a series of short videos asking students to answer the following questions:

1. What would you say to other students to encourage them to act with academic honesty and integrity? 2. What would you say to other students to discourage them from dishonest behaviour like colluding,

e.g. allowing others to copy your work or your answers in an exam or other assessment task, or plagiarism?

3. What would you say to other students to discourage them from using an assignment writing service? Videos will be self-recorded on a smart phone and provided to the Student Communications team for editing and distribution. Rationale: As student leaders, the Student Representative Council members would be suitable talent for these videos. Consultation: • The Academic Integrity Campaign has been approved by the Tertiary Education Division. Conclusion: Please indicate if you are willing to participate in this video series. Attachment: • N/a


VIRTUAL ORIENTATION (OTV) UPDATE

Meeting Date: Tuesday, 25 August 2020 Submitted by: Ms Monica Mallory Student Events Officer, Events and Graduation Ms Victoria Roome Senior Coordinator, University Life



Recommendation: That Student Representative Council discuss the continuity of a Virtual Orientation (OTV) for Term 3. Issue: After successfully delivering Term 2 Orientation in a virtual format and with physical distancing restrictions still in place, the University Life will be delivering this event virtually again for Term 3. An update on progress is to be provided and feedback and ideas for improvement from the Student Representative Council is sought. Background: Orientation events are coordinated and managed by the Events and Graduation Office (University Life) in consultation with Student Communications, Associate Vice-Presidents, the Student Representative Council, Campus Life Committees, Student Life and Wellbeing Centre, the Higher Education Division and other relevant stakeholders across all delivery sites. Information is also available via Orientation Online, an interactive and self-paced Moodle course designed to familiarise students with the key aspects of the learning context and introduce university services. The ultimate aim is to provide a first-year transition experience that is enjoyable and informative. In Term 2 2020, the Events and Graduation team delivered OTV (Orientation TV) – a live orientation via Zoom. Four sessions were delivered during Orientation Week – How to Uni, Student Life, Course Essentials and International 101 for International students only. These sessions were repeated during the week, recorded and uploaded to YouTube following the event. The segments in these sessions were pre-recorded by staff and students at the Rockhampton North campus in the Digital Media Studio and broadcast live during the week with an MC to introduce each segment. The feedback received was positive and students interacted with each other throughout. Rationale: OTV was received well and should be delivered in future terms to be more accessible to an online demographic of students. It marks the beginning of the student journey and is the University’s primary vehicle for making a positive first impression on students. Orientation introduces commencing students to University services, academic staff, systems, policies and processes. We also have offered virtual campus tours and Orientation Boost sessions that provide extra, specialised information not covered in main Orientation events. Consultation: • Student Communications • Associate Vice-Presidents • Higher Education Division • Students (via student feedback survey) Conclusion:


In conclusion, OTV is to be delivered again in Term 3 to provide students with a platform to engage with University staff, students and alumni. To combat webinar fatigue, presentations will be short, fast paced, and have a high production quality through the use of recording studios. It is hoped a virtual webinar can be offered in future terms alongside on-campus events, to benefit students who can’t make campus event due to family, work, or travel commitments. Planning has commenced with Term 3 OTV scheduled to air in Orientation Week (2 – 6 November 2020). Attachment: • N/A.

STUDENT REPRESENTATIVE COUNCIL ACTIVITY REPORT TERM 1, 2020

Meeting Date: Tuesday, 25 August 2020 Submitted by: Mrs Sharon Connor Coordinator, University Life

Action required: For noting


Recommendation: That Student Representative Council note the Student Representative Council Activity Report Term 1 2020 Issue: Established by the Vice-Chancellor and President on 21 October 2014, the Student Representative Council provides reports to the University Council and advice to the University’s executive management team about student issues. This report provides members of Council with information on the activities carried out by the Student Representative Council in Term 1, 2020. Background: The Student Representative Council provides reports to the Council to advise Council members of the activities carried out during the term. Rationale: To provide members of a copy of the report submitted to council for their information. Consultation:

• Ms Amanda Henderson, PASS Program Officer • Ms Judith Morgan, Student Advocacy Officer • Mr Lachlan Muller, Student Advocacy Officer

Conclusion: The members note the Student Representative Council report for council. Attachment: • Student Representative Council Activity Report Term 1 2020


ACTIVITY REPORT TERM 1, 2020

Contents 2020 STUDENT REPRESENTATIVE COUNCIL MEMBERS ...................................................................... 2

TERM 1 SRC ACHIEVEMENTS: ............................................................................................................. 9

“Not So Distant” Student portal page. ............................................................................................ 9

CQU Reuse Clothing Drive – Recycle-Regift-Rewards! ................................................................... 9

Rockhampton campus – International student meal support ...................................................... 10

STUDENT ADVOCACY ........................................................................................................................ 10

PEER ASSISTED STUDY SESSIONS (PASS) ........................................................................................... 11

eSPORTS SOCIAL NIGHTS .................................................................................................................. 12

2020 STUDENT REPRESENTATIVE COUNCIL MEMBERS

In Term 1 2020 14 newly elected students filled vacant SRC positions. With the Chair and Deputy Chair’s term of office coming to an end in May, Natalia Gilewska (South East Queensland region) was elected as Chair with Sandra Rose (Indigenous representative) as Deputy Chair. The 2020 Student Representative Council members are as follows:

Natalia Gilewska Chair & South East Queensland Region

In February 2019 I moved from my home country – Poland – and now I live, study and work in Queensland. I love Australia and our multicultural crowd, which is why I’d like to contribute to enhancing mutual respect and fairness which makes us strong. As a part of the Student Representative Council, I want to exert a positive influence and help improve the academic experience of CQUniversity students.

Sandra Rose Deputy Char & Indigenous Student Representative

Hello, I am currently in my first year studying Accident Forensics. That is my passion. I am also an ex AFL player with 2 premierships under my belt. I am a proud Kamilaroi/Gomeroi woman. I am an artist and a firefighter as well. I have 2 daughters one is a school teacher and the other a beautician. I am very proud to be considered for this position as Indigenous Student Representative and to be able to speak up for our wonderful people and to have our culture recognised here at CQUniversity is awesome. Our culture needs a voice and I am willing to speak up when needed. Even when not needed. I have been President of the Dalby State Preschool and State School as well as Treasurer for the same school. I also was Treasurer/Secretary for Depression Support Network and Secretary for Toastmasters at Tara.

My life experience is many and varied, bringing to CQUni a lot of skills to help others. I am so grateful for the opportunity to serve on the Student Representative Council and to work closely with others.

Hannah Thompson Alumni Representative

I graduated from CQUniversity with a Bachelor of Speech Pathology (Hons). I am passionate about working with individuals across their lifespan and their families, to best support them with their communication and swallowing goals. From stuttering, to prescription of speech generating devices, to assessing someone’s swallowing abilities - just to name a few – I love the diversity that speech pathology offers and getting to work with amazing people along the way! I also have experience working within the disability sector using family and client centred approaches. I am honoured to be part of the Advisory Committee for Speech Pathology Australia for 2020 and also volunteer my time to be part of a Reconciliation Action Plan working group. On the weekend, I love to be out and about, whether it be at the local coffee shop or relaxing at the beach with friends and family.

Marlon Dela Luna Cairns and Far North Queensland Region Higher Education Student Representative

I am presently undertaking a Master of Sustainable Tourism Management at CQUniversity in Cairns. My professional experience was gained through an internship at a multinational company in the Philippines, obtaining valuable perceptions into developing and implementing sustainable practices in tourism.

Having worked part-time. I can balance multiple tasks and still be able to achieve strict deadlines for submission of assignments. I aim to secure a place for future graduates’ scheme, which will provide us with commercial exposure and opportunity for growth.

Michelle Goldenberg Gladstone Region Higher Education Student Representative

Hi, I’m a second year Bachelor of Nursing student and I am currently a PASS leader for the Advanced Anatomy & Physiology unit. Because I’m studying distance, I really feel the lack of social contact, and I’m really loving the way PASS helps to bridge that gap. I am really passionate about finding ways to get students feeling connected with each other. I am also an Assistant in Nursing at the Gladstone Base Hospital, and have a 9yo and 11 yo, so that all keeps me quite busy!

I am a lifetime member of the Golden Key International Honours Society, and I was privileged to be mentored under the LEAP program by an amazing Professor and her team, and together we published a journal article in Nurse Education Today early this year. I am on the Campus Life Committee and I love trying to come up with new, even

more fun ways to engage students and get them really involved in their student experience.

I plan to share my enthusiasm during my term on the Student Representative Council and look forward to being part of the team.

Bikram Godar New South Wales Region Higher Education Student Representative

I have been with CQUniversity for over a year now and the journey has been productive. I am enrolled in a Master of Management for Engineers course.

Participation in Student Leadership conference and mentor program encouraged me to venture for this opportunity to advocate for all the student community. I hope this new role will help me connect better with fellow student members and eventually make me a better person.

Neel Patel Postgraduate International Student Representative

Hello, my name is Neel Patel currently pursuing Master of Information System. I am enthusiastic for helping anyone, resilient to any situation and problem oriented.

Being the Postgraduate International Student Representative and a part Student Representative Council, is a great honour to represent International students. Moreover, I will be always available when needed. Thank You.

Roksana Jahan Tumpa Research Higher Degrees Student Representative

I started my journey with CQUni in 2015 as an international student. I completed my postgraduate studies in 2017. I have also started a Master by Research degree in Project Management and hope to upgrade to a PhD degree.

My long-term passion and goals are to become an academic and research scholar in the Project Management discipline. Being a researcher, I will be able to expand my knowledge and contribute to the Project Management discipline. During my candidature in the last nine months, I have one publication and two journal articles in the draft stage.

Jeet Mukherjee Rockhampton and Yeppoon Region Higher Education Student Representative

"Leaders are those who always empower others." – Anonymous

I am presently studying my Master of Engineering degree specialising in Electrical Engineering. I believe this position in the Student Representative Council at Rockhampton and Yeppoon region gives me the humble privilege to represent the past, present and future students in this beautiful campus where CQUniversity started from.

I am working continuously for the solutions in the betterment of students’ lives and university experience. In this role, I am not only working towards advocating student grievances but also giving them advice and learning from their experience, but also actively working in instigating more leaders in this society.

If you see me around campus, come and have a chat. I look forward to getting to know you.

Sarah Tinney Skills for Tertiary Education Preparatory Studies Student Representative

Hello, my name is Sarah and I am a 40-year-old wife and mother. This year I have decided to leap out of my comfort zone and further my education by starting STEPS to further my education and go on to become a nurse and midwife. As a mature aged student, I have many years of life experience behind me. I am carer to my husband and have two very busy teenagers living at home. I love seeing people happy. I love helping people reach their goals. I am honest, hardworking, reliable and a good listener. Organising a family has its challenges, so I suppose you can say I can easily cope with anything thrown at me. I’m certainly not perfect. I am extremely well organised in family life, but I struggle a bit with study. I always aim to be on time, but oftentimes life throws a curve

ball. I wish for success in my new educational journey and the same for my fellow STEPS students.

“Life is not about who you once were, it is about who you are right now, and the person you have the potential to be.”-Nishan Panwar

Emily Bryson South Australia Region Higher Education Student Representative

Hello, I’m Emily and I am passionate about sustainability and transforming waste into resources. Earlier this year, I participated in the City of Adelaide’s Community Leaders in Sustainability program where I co-designed a project to help educate university students on easy and affordable ways to reduce their carbon footprint. I love gardens, crafting, snacks, naps, and most of all, dogs!

In 2016, I joined the CQUni community while studying the inaugural Graduate Certificate in Permaculture Design. I’m currently doing a Master of Applied Science by research and where I’m investigating the feasibility of composting dog poo for use on edible gardens.

As a distance student, I understand the challenge of feeling isolated from lecturers, resources and fellow classmates. Fortunately, the other Adelaide-based permaculture students and I formed a close study group and friendships that made our overall experience so much more rewarding. Now that I’m doing research, I look forward to getting to know more of the locals studying at Appleton and helping us stay connected to the broader CQUniversity community.

Michelle Armstrong Sunshine Coast Higher Education Student Representative

I started my CQU journey as a matured aged student studying STEPS at the Noosa campus. Now I am pursuing my Bachelor of Laws degree as a distance student. Over the past few years I have learnt how to achieve my goals while learning by distance, and while sometimes having the feeling of being isolated from my fellow students. I live 30mins away from stunning Noosa on the Sunshine Coast and look forward to representing my fellow Sunshine Coast students.

Chloe Sibley Townsville Higher Education Student Representative

I grew up in Townsville and completed both my Primary & Secondary Education here. I struggled with finding work after school, having not worked throughout high-school and medical diagnosis of a family member, moving away to commence Tertiary study just wasn't an option for me. It was through CQUniversity that I was able to pursue my passion in Music from Townsville via On-Campus and Distance Education in the Bachelor of Music (Performance). Regardless of how many hours of practice I put in, Music has always been and will continue to be my passion far into the future, despite any change that may cause me to opt for a different career. My goal is to further pursue studies in Secondary Education, Majoring in Music and what better way to learn more about what you love then teaching it. Although I'm in my final year of study, I'm also the first stream of on-campus Music Performance Students to come through.

Sri Durga Bhavani Sarangi Undergraduate International Higher Education Representative

Hi everyone, I am Durga from India and I am currently perusing my Bachelor of Business. As an undergraduate, I am very excited that I am elected for this position. This is a wonderful opportunity to showcase my skills and improve university life. I will do by best in every task you give me.

Grant Sheean Undergraduate Online Student Representative

I am excited about returning to the SRC as your Online Representative! Studying both Occupational Health and Safety and Law, I feel I can both relate to, and appreciate the unique challenges that the online community has at CQUniversity.

Other than study (a lot), I also work full time as a senior manager for a US based company, spear fish, and am heavily involved in the veteran community.

My goals for wanting to be on the SRC have not changed since first coming on board in 2015. I would love to assist in making CQUni not just the preferred rural university in Australia, but one of THE most preferred tertiary institutions, QLD-wide.

I look forward to doing this with your help and involvement!

Rhianna Wood University Council Nominee

Hello everyone. My name is Rhianna and I am a second-year nursing student and am currently studying part time at the Townsville campus. I am super excited to return to the SRC as the University Council Nominee. I look forward to engaging with my other SRC members and to help make the student experience even better.

CQUniversity has given me countless opportunities since the start of my studies. For example, I was lucky enough that my application for the Ashoka U Exchange was successful. Which meant that I got to travel to San Diego, California in February of 2019 with the university executives and the social innovation team. This experience was once in a lifetime where I got to network with like minded people about improving student experience while being socially and environmentally conscious.

Tarah Bratt VET Student Representative

This is my fourth year as a VET student. I have achieved a certificate III in Nail Technology and a partial Diploma of Beauty. But since figuring out what I don’t want to do was a major step in finding what I do want to do, I felt compelled to return to where my heart lies, with helping people; which brings me to my current course, Individual Care. It has all been a learning curve after not studying for many years, but now I’ve found my groove! I have always had a community-oriented outlook and love to help others. I can’t wait to see where I end up on this educational and career journey I am on.

Jasmine Mitchell VET Student Representative

I am a committed, goal-orientated, and optimistic student; with a passion for every aspect of life. I do everything in my power to better my own life and aspire to encourage such passion to those around me. I completed grade 12 in 2016, and spent the last two years working full-time, before deciding which field of study would suit me most. I am currently studying a Diploma of Nursing at CQUni Noosa and wish to complete a Bachelor of Nursing in the near future. I am passionate about health and helping people in need; I hope that I will fulfil my task as VET Representative. I am also a current study Sunshine Coast student ambassador, and a first dan black belt in karate. Some of my other achievements include a middle schooling pride award (most enthusiastic student 2012), and an excellence in karate-do award 2014.

Emily Potts Western Australia Region Higher Education Student Representative

I am a full-time Bachelor of Accounting/Bachelor of Business (Management) student studying via distance education in Bunbury, having just relocated from Geraldton. I am a stay-at-home mum to my toddler son and have recently started my own home business with the skills I have acquired through my studies.

I was awarded the RSM Accounting Award Scholarship for being the top first year accounting student after my first semester in 2015 and was offered an undergraduate cadetship in 2017. I have participated in CQU’s 2016 and 2019 Chancellor’s Cups and had the pleasure of meeting my wonderful CQU peers in person.

Being from rural Western Australia, I personally understand the difficulties faced by students in these areas and I strive to be a voice for distance education students who do not have the same access to resources as on campus students and face a number of different challenges.

I am thrilled to represent WA on the Student Representative Council and am looking forward to the experience.

TERM 1 SRC ACHIEVEMENTS: “Not So Distant” Student portal page. The Student Representative Council was instrumental in working with the Student Communication’s team to establish the “Not So Distant” student portal page. This page hosts support services across CQUniversity designed to bring students together, despite community lockdowns and all University learning and interaction being delivered online rather than on campus. Student Representative Council members held “Let’s Talk” sessions where they volunteered time to talk to their cohort weekly in order to listen to student concerns and to help students feel connected.

CQU Reuse Clothing Drive – Recycle-Regift-Rewards! The clothing drive was initiated from a suggestion presented by Vice President, Academic Helen Huntly as a means of staff providing clothing to students for professional placements and interviews. The members decided to expand the scope of the clothing drive to align with the university’s sustainability pillar as a way of reducing the amount of clothing that ends up in landfill and to provide the CQUniversity community with an opportunity to recycle and gift good quality clothing. COVID19 restrictions have put a hold on the distribution of clothing, however the clothing drive has resulted in over two full rooms of clothing donated.

Rockhampton campus – International student meal support Jeet Mukherjee, Rockhampton Region Representative, instigated collaboration between the SRC office, the Rockhampton AVC’s office and Student Residences to provide free meals and pastoral support to International students in the region who were doing it tough due to COVID19 restrictions and job losses. Over a period of five weeks 270 meals were provided to students in need.

STUDENT ADVOCACY The impact of COVID-19 saw our two full-time Student Advocacy officers, Lachlan and Judy, transition to remote working in March 2020. Students were supported via a combination of video-conferencing software, email and phone calls. 409 students requested assistance throughout Term 1 2020. An increase in complex and resource intensive cases has seen Student Advocacy officers tested with students requiring lengthy and ongoing support. The number of cases originating from distance students rose as nursing students’ clinical placements were profoundly impacted by the pandemic.

The highest volume of advocacy cases in Term 1 continued to originate from students with academic integrity issues, with a total of 121 cases. Student Advocacy Officers continue to work closely with the Schools, Academic Learning Centre, Academic Integrity and Counselling to support and educate students about Academic Integrity and Contract Cheating to combat the consistent presence of contract cheating allegations.

Student Advocacy continues to liaise with the wider University to promote Advocacy services and help wherever possible. In Term 1, Student Advocacy provided data on the numbers of nursing students from four courses within SNMSS showing student levels of access to Advocacy support to assist the School of Nursing in a research project examining the reactivity of nursing students. Student Advocacy also participated in the virtual OMG Week, reaching out to support hundreds of students in lockdown adjusting to online learning.

PEER ASSISTED STUDY SESSIONS (PASS) PASS provides an opportunity for students to develop relationships and networks with other students and staff, it helps students feel empowered and more connected to the university which is also important for retention. Term 1 2020 saw 10 units supported with PASS and 15 students employed as PASS Leaders. The units were:

• ACCT11059 Accounting, Learning and Online Communication • ACCT11081 Introductory Financial Accounting • BIOH11005 Introductory Anatomy & Physiology • BIOH11006 Advanced Anatomy & Physiology • BMSC11001 Human Body Systems 1 • BMSC11002 Human Body Systems 2 • BUSN20017 Effective Business Communications • CHEM11042 Fundamentals of Chemistry & CHEM11043 Atoms. Molecules & Matter • EDCU13018 The Arts

Six students successfully completed PASS Leader training, joining nine continuing PASS Leaders to deliver a total of 271 sessions across the term. 291 students attended sessions in total, and there was one student who attended 24 sessions throughout the term.

MENTOR PROGRAM

Following a successful recruitment drive, 59 students were trained and onboarded as Student Mentors. During the first 2 weeks of term, “Meet your Mentor Coffee Catch Ups” were held on the Townsville, Rockhampton, Bundaberg, Brisbane, Sydney and Melbourne campuses. Online Coffee Catch up sessions continued throughout the term. 1245 Mentees visited the “First Year Hangout” (mentor space) with 78 students joining mentor groups, of which there are currently 32 available. 2019s Mentor of the Year, Vivian Hoy was a finalist in the “Outstanding Leadership Awards”, 2020.

eSPORTS SOCIAL NIGHTS 149 students have responded to a survey to compete in eSport Social Nights, these nights aim to unite students and to help them feel more connected as COVID19 restrictions keep

students apart. 20 students have expressed an interest in acting as a convenor for a range of games. Social nights and a CQUni eSport competition will be held towards the mid term break in Term 2, 2020 with CQUniversity’s eSport Gaming Club assisting with further recruitment.

Thank you, the Student Representative Council and Team would like to Thank staff again for their ongoing support.

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