agenda for the work/study meeting of the city … · 1/13/2015 · a nuscale small modular reactor...

AGENDA FOR THE WORK/STUDY MEETING OF THE CITY COUNCIL

OF THE CITY OF SPRINGVILLE, UTAH MULTIPURPOSE ROOM, 110 SOUTH MAIN STREET

JANUARY 13, 2015 – 5:15 PM

CALL TO ORDER COUNCIL BUSINESS

1. Calendar • January 19 – Martin Luther King Day (City Offices Closed) • January 20 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. • February 3 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. • February 5 – City Council Retreat 8:00 a.m. • February 10 – Work/Study Meeting 5:15 p.m. • February 16 – President’s Day (City Offices Closed) • February 17 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m.

2. DISCUSSIONS/PRESENTATIONS

a. Legal b. Golf c. Public Works d. Training – John Penrod, Assistant City Administrator/City Attorney

3. MAYOR, COUNCIL, ADMINISTRATIVE REPORTS

a. Discussion with Department Directors b. Commission, Board, and Committee Minutes

i. Power Board minutes for October 08, 2014 ii. Spanish Fork/Springville Airport Board minutes for November 06, 2014

iii. Water Board minutes for December 09, 2014 c. Mayor and Council Reports

4. CLOSED SESSION, IF NEEDED – TO BE ANNOUNCED IN MOTION

The Springville City Council may temporarily recess this meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah State Code Annotated §52-4-205

ADJOURNMENT

This meeting was noticed in compliance with Utah Code 52–4–202 on January 09, 2015. Agendas and minutes are accessible through the Springville city website at www.springville.org/agendasminutes. Council meeting agendas are available through the Utah Public Meeting Notice website at http://www.utah.gov/PMN/index.html. E-mail subscriptions to the Utah public meeting notices are available through their website.

In compliance with the Americans with disabilities act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Recorder (801) 489 – 2700 at least three business days prior to the meeting.

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http://www.utah.gov/PMN/index.HTML

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MINUTES FOR THE REGULAR MEETING

OF THE POWER BOARD

OF THE CITY OF SPRINGVILLE, UTAH

DISTRIBUTION CENTER

OCTOBER 8, 2014 – 6:30 A.M.

MEMBERS PRESENT: Chairman Clair Anderson, Travis Ball, Patrick Monney, Rod Andrew, Jason Miller,

Elizabeth Crandall, Darrin Wolz

MEMBERS ABSENT: Councilman Craig Conover, Tom Hawks

DEPARTMENT STAFF: Leon Fredrickson, Matt Hancock, Brandon Graham

Minutes were transcribed from recording by Kami Craudell, Power Board Secretary.

CALL TO ORDER

The meeting was brought to order at 6:30 a.m. by Chairman Anderson. The members were in attendance as noted.

APPROVAL OF THE MINUTES

A motion to approve the September 10, 2014 Power Board meeting minutes as written was made by Travis Ball. The

motion was seconded by Patrick Monney and was passed by unanimous vote.

BUSINESS

1. RESOURCE AND RATE FINANCIAL REPORTS

a. FY15 kWh SALES AND RATE REVENUE REPORT – SEPTEMBER 30, 2014: Mr. Fredrickson

reported to the Board that, with 25% of the fiscal year elapsed, most of the rate classes are maintaining

margin for kWh sold. Residential is at 31% of budget, small commercial is at 27%, large commercial is

at 29%, with industrial holding steady at 25%. The interruptible rate class is below budget and currently

at 21%. Mr. Fredrickson noted that the report is based on a mid-month to mid-month time period that

correlates with the billing cycle.

Revenues are 7% lower than expected for the month with the overall year to date comparison to FY14

lower by 3%.

b. RESOURCE COST REPORT – FY15 COST OF RESOURCE: Mr. Hancock reported on the following

projects, the associated costs, and kWh purchased.

CRSP, $27.57 per MWh for 1.8 million kWh; San Juan, $80.63 per MWh for 2.04 million kWh, pressure

on cost dues to boiler issues associated with high ash coal; Craig-Mona Transmission, profit of $3000.00

from sales of transmission; UAMPS Pool, $39.61 per MWh for 2.4 million kWh; Provo River, O&M

costs only; PX, $55.61 per MWh for 7.4 million kWh; Pleasant Valley Wind, $58.03 per MWh for 97,500

kWh; Nebo, $67.51 per MWh for 8.7 million kWh; Horse Butte Wind, $121.00 per MWh for 378,000

kWh. The total UAMPS blended cost for August 2014 was $57.65 per MWh. The Blue Mountain

Biogas resource was received at $60.60 per MWh for 867,000 kWh. The total monthly cost of all

resources was $59.60 per MWh. This is below the proposed budget amount of $65.50 per MWh.

2. RESOURCE DISCUSSION

a. UAMPS PROJECT UPDATES

i. RESOURCE PROJECT – SMART ENERGY REBATE CHANGES: UAMPS staff has been

following Rocky Mountain Power’s request to, and subsequent permission from, the Public

Service Commission to enact changes to their rebate program. UAMPS has recommended to the

members of the Smart Energy Rebate program to consider these changes also. Springville has

been a Smart Energy participant for four (4) years. The program is designed to mirror the

program in place by Rocky Mountain Power. The changes will be effective October 24, 2014.

The rebates for most new appliance purchases will increase, the rebate amount for the “Cool

Cash” central air will change based on size, and the rebate of the removal of old refrigerators and

freezers in the “See Ya Later Refrigerator” program will increase. The LED light fixture

replacement program has seen the most use during the UAMPS fiscal year started April 1st.

Springville has a budget of $17,000.00 available with $3000.00 being expended.

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SPRINGVILLE CITY POWER BOARD

OCTOBER 8, 2014

ii. SMR – INL SITE INVESTIGATION: Mr. Fredrickson reported that the UAMPS Resource

committee will be moving forward with the appropriate steps to investigate construction sites for

a NuScale Small Modular Reactor (SMR) site, with the front runner being the Idaho National

Laboratory. A handout detailing the steps already taken and the steps still to complete was

provided for each member. The additional steps will require a project budget increase of

$195,000.00. This will increase Springville’s project cost by $1500.00 a month. The

preliminary project cost per MW is $80.00 to $85.00 with an anticipated start date of January

2024.

b. SPRINGVILLE RESOURCE UPDATE: Representatives from CAT have provided staff with

information on the newest products becoming available. Staff is comfortable with the engine choice they

have made as they continue to consider the installation. The project is being reviewed by staff to make

the right financial and timing decision for the resource portfolio to present and seek Council approval.

The biogas resource is continuing to struggle with digester issues. Operators are still confident they can

meet the contract requirements.

REPORTS

1. DISTRIBUTION

a. INDUSTRIAL PARK: Mr. Graham reported that the contract to install the HDPE pipe has been awarded

to Fibertel Inc., and they have started the work. A contract has also been completed with Rocky

Mountain Power to raise four (4) poles for the installation of the 46 kV and distribution lines

perpendicular to them. The concrete foundations, for the anchorless steel poles, were awarded to Grand

Mesa Construction and they have started the work. The steel poles are scheduled for delivery to begin on

October 20, 2014.

b. LINE CREWS: Crews are continuing to replace existing crosslink cable and old poles in the rebuild

project.

c. NEW CONSTRUCTION: Applications have been received for commercial buildings in the Stonehenge

Subdivision, 950 W. 400 S.

2. GENERATION

a. WHPP: The plant ran for 376,000 kWh during the month of September. A city peak of 52 MW

happened on September 17th

and the total month kWh use was 22,433,000.

b. HYDROS: One of the main hydro’s suffered a turbine failure. The turbine has been online twenty-four

(24) hours a day, seven (7) days a week since its commissioning in 1986. The turbine has been pulled and

crews are preforming maintenance while it’s removed. The turbine was manufactured by a French

company that no longer exists. Crews have sent the turbine off to see if it is repairable. The hydro is a

one (1) MW resource.

c. ELECTRICIANS: The electricians have been trouble shooting at Dry Creek Substation, assisting

SUVPS. There have been control issues at Baxter Substation. Crews found mice have been damaging

the control cables during trouble shooting. They have been replacing the cables and sealing the conduits.

d. SCADA: Mr. Johnson has been working with metering on the server requirements for the new AMR

system. The current system is no longer being supported. The available systems include a radio

frequency (RF) program or a power line carrier (PLC) system. Springville currently uses a PLC system.

OTHER

Staff completed the Public Power Week tours for Springville 5th grade students. Mr. Fredrickson provided a slide show

detailing some of the demonstrations.

ADJOURN

The motion to adjourn the meeting was made by Travis Ball. The motion was seconded by Patrick Monney and passed

with a unanimous vote. The meeting was adjourned at 7:41 a.m.

Spanish Fork/Springville Airport Board Meeting Minutes Held Springville City Council Work Room

December 4, 2014 4:00 pm Board Members in Attendance: Staff: Dean Olsen Springville Councilman Cris Child – Airport Manager Brian Park Springville Bruce Riddle – Springville City Finance Keir Scoubes – Spanish Fork Councilman Jered Johnson – SF City Engineering Dept. Matt Taylor – Chairman Spanish Fork Jason Sant SF City Assistant Attorney Clair Anderson – Springville Dave Bradford Airport Facilities Manager

Absent/Excused: Doug Ford Spanish Fork Dave Anderson – SF City Planner

Public Attendees: Ed Helmick Daimond Flight Center Jim Robinson Gordon Jacobs Imsar Item 1. Minutes from the November meeting. A motion to approve the minutes was made by Brian Park and seconded by Clair Anderson. The vote was unanimous in favor. Item 2. Facilities Report. Dave Bradford reported on the completion of repairs to the main automatic gate, the readiness of the snow removal equipment and he also reviewed the recently completed Airport Emergency Plan for the Airport with the Board. Item 3. Financial Report. The attached Financial Report was presented by Bruce Riddle. A motion to approve the financial report was made by Keir Scoubes and seconded by Clair Anderson. The vote was unanimous in favor. A motion was made to approve the annual audit by Clair Anderson and seconded by Dean Olsen. The vote was unanimous in favor. A motion was made by Clair Anderson and seconded by Brian Park to transfer some of the funds from the Airport Operating Fund to the Capital Improvement Fund. A move which will put us into compliance with auditor recommended balances for these funds. The vote was unanimous in favor. Item 4. Terracon Services Agreement Phase 3 Runway Shift. A motion was made by Clair Anderson and seconded by Brian Park recommending that the City Councils execute the agreement with Terracon Services for testing on Phase 3 of the runway shift project. The vote was unanimous in favor. Item 5. Armstrong Consultants Attachment J Apron Rehab Project. This item was continued to the January Meeting. Item 6. Report on meeting with Spanish Fork and Springville City Staff. Cris Child summarized the meeting for the Board. It was decided to schedule a work session with the Airport Board and the Springville City Council for February 10th and a session with the Spanish Fork City Council for March 10th. These meetings will be held in Hangar 60 at the Spanish Fork Springville Airport. The meetings will begin at around 5 or 6pm. The exact meeting times are yet to be determined. Item 7. Asphalt Maintenance Plan. Cris Child discussed with the board the need for a comprehensive Asphalt Maintenance Plan which covers the areas of the Airport that are not eligible for Federal or State assistance. Jered Johnson indicated that the Spanish Fork Roads Department could be of assistance in this undertaking. Item 8. Blue Diamond Capital Lease Termination Agreement. A motion was made by Dean Olsen and seconded by Keir Scoubes to recommend that the councils approve a Lease Termination Agreement with Blue Diamond Capital. The vote was unanimous. Other Items: The meeting was adjourned at 5:12 pm. The next meeting will be held at 4pm on January 8, 2015.

December 9, 2014

Draft

MINUTES OF THE SPRINGVILLE CITY WATER BOARD 1 2

Tuesday, December 9, 2014 3 6:30 a.m. 4

110 South Main Street 5 Springville, Utah 84663 6

7

8 ATTENDANCE 9 10 Councilmember Secretary 11 Richard Child Marcie Clark 12 13 Board Members City Staff 14 Alton Beck Brad Stapley – Public Works Director 15 Nile Hatch Shawn Barker – Water Superintendent 16 Calvin Crandall 17 Rollin Hotchkiss 18 Rod Andrew 19 Bernell Hutchings - excused 20 21

The minutes from the November 4, 2014 meetings were reviewed. Mr. Crandall made the motion to approve the 22 minutes. Mr. Hatch seconded. All were in favor. 23 24 Mr. Hotchkiss reviewed the Plat “A” Irrigation ideas that were suggested in last month’s meeting: 25 1. Raise rates 26 2. Abandon the system 27 3. Do nothing 28 4. Put in pressurized irrigation (PI) in the near future 29 5. One time subsidy 30 6. Phase out over time 31

32 Mr. Hotchkiss asked if there was a motion to adopt one of those options. Mr. Crandall mentioned that the options are 33 from one end of the spectrum to the other. Mr. Stapley mentioned that Administrator Fitzgerald had another option - 34 to add more customers to make it economically feasible. 35 7. Add more customers to make it economically feasible. 36 37 Mr. Stapley distributed a map that shows all the Plat “A” users. It summarizes the locations of each irrigation user in 38 Plat “A”, how many users on each ditch, and the revenues and expenses for them. He found that each homeowner 39 has paid a certain amount of money for a certain amount of minutes, which is what is listed under Revenue on the 40 handout. The Expense represents what we would have to receive in revenues in order to break even on that ditch. 41 Mr. Stapley figured the 920 man hours from the Water Department at $30/hour, along with $7,998 in water master 42 wages, and improvements of $11,116 (represents hard costs on things the City bought to make the ditches run), 43 bringing the total to $46,606. Mr. Hatch asked if the City buys insurance against mistakes by the homeowners. Mr. 44 Barker explained that the City already has insurance, but a water master would have to get his own insurance, and it’s 45 really difficult to find. The handout shows the City is subsidizing $31,961 for Plat “A” Irrigation, 144 customers. 46 Many of the lots are deep. Mr. Stapley mentioned one customer that pays $170 per season for water. If we charged 47 them for what it really cost the City, they would have to pay $995 for irrigation water. Overall, the average would be 48 a 300% increase. For this particular customer, it would be a 683% increase. To summarize, we have a system that 49 the number of users has dropped off over the years. The younger generation people are into timers and automatic 50 sprinkling systems so they don’t have to get up at 2:00 a.m. to take their water turn. So, the number is going down. 51 The Water Department is maintaining the system that is aging and deteriorating. Mr. Barker stated that most of the 52 920 man hours from his crews were water mastering. Mr. Hotchkiss asked what the cost would be for the customer 53 to go on culinary water. Mr. Stapley said that it could be calculated, but it would be difficult because some users 54 have big gardens, while others are just watering lawns. The question is: What is the water board trying to 55 accomplish. Is it an issue of being fair? Mr. Hatch brought up that it’s a relatively small amount – it would only 56

December 9, 2014

Draft

amount to around $3.00 per account. Most people wouldn’t even notice it. Hotchkiss asked about other areas in 1 town that receive secondary water. Mr. Stapley and Mr. Barker talked about the Highline ditch, which doesn’t 2 require as much maintenance. The city only maintains the main ditch and from there it is mostly pressurized. 3 4 Cl. Child has been on ad hoc committees before and many of the Plat “A” citizens are vocal. He wonders if we 5 should have some of them have input on this. 6 7 Mr. Andrew talked about the future of irrigation and how there is nothing efficient about the system. We need to 8 look forward, not backward. He’s in favor of phasing out over time. 9 10 Mr. Hatch talked about the one time subsidy. The users face two things: 1) building infrastructure to do sprinkling 11 and 2) paying for culinary rates. He suggested taking the $32,000 a year that the City subsidizes and allocating that to 12 144 users; that would go a long way to building the infrastructure part of their expense. He believes it would be a 13 good faith effort, saying “we understand the pain.” 14 15 Mr. Stapley said the system itself is never going to get better. It’s always going to get worse. So we have to ask how 16 much maintenance and time are we going to put into this. 17 18 Mr. Stapley talked about a recent incident where two homes were flooded in the middle of the night from a water 19 valve breaking. The City now has two claims around $18,000. Mr. Stapley mentioned that every year we have 20 homes get flooded by irrigation water. Mr. Barker stated that he has not seen any claims on those yet. Liability is a 21 huge issue. 22 23 Chairman Hotchkiss reviewed the options again and eliminated some. Abandoning the system (walking away 24 tomorrow) does not seem reasonable. Putting in a pressurized system in the near future is not going to happen. And, 25 we should take off do nothing. Mr. Crandall disagreed with taking off the PI option. He thinks that is very short 26 sighted. What will the City do with the water? Mr. Stapley has plans to move the Plat “A” water shares up Hobble 27 Creek Canyon to Bartholomew Springs. We could use some of the Plat “A” water to irrigate the city parks. We spill 28 water from Bartholomew Springs because we don’t have enough shares to use it all. Cl. Child asked if the City has 29 enough culinary water for these Plat “A” users, if we take them off irrigation. Mr. Stapley said the City does. 30 31 Alton Beck said the real issue isn’t what the City will do with the excess water but what is the individual irrigation 32 user going to do when irrigation stops. How will we handle the individual? Mr. Hotchkiss stated that he appreciates 33 the people who use the water. They may be long, long time users. Taking away their water is like taking away their 34 right to vote. It could be really emotional for them. Cl. Child guessed there might be about 20% of the users that 35 would be okay with discontinuing irrigation. 36 37 Mr. Hotchkiss reiterated that it doesn’t make sense to try and maintain the system in the future. Mr. Stapley’s biggest 38 concern is the risk the City takes on by having one person making a mistake or one thing going wrong and the City 39 has a big claim to pay. Back when more people were using irrigation, they were probably more careful. 40 41 Mr. Hotchkiss would like to eliminate raising rates. He doesn’t think that is reasonable. Mr. Crandall and Mr. Hatch 42 disagreed, if people are willing to pay for it. If enough people drop off, then the rates will explode. Mr. Hotchkiss 43 talked about two issues – subsidy, and the unknown liability. It seems like we could phase out, abandon, or quit the 44 system based on liability alone. Mr. Stapley gave the example of every City employee being subject to termination 45 based on their private driving record after hours. If an employee has a certain number of violations, the City policy is 46 to terminate. They don’t want the risk of having that person working for the City. 47 48 Mr. Beck brought up another option to set up an improvement district for Plat “A” and have those people pay for a 49 pressurized irrigation system for that area. We could put that to a vote. 50 51 Mr. Hotchkiss stated that abandoning the system due to liability seems like selective punishment. The City faces 52 liability for other things. Mr. Stapley said the City addresses those liabilities already. 53 54 Mr. Crandall asked what will happen to the existing ditches. Many of them will be used for storm water, so the 55 liability won’t go away. The City will still have to maintain them and they could still flood. Mr. Stapley stated that 56 we could go through all the ditches and figure out which ones would still be used for storm water. 57

December 9, 2014

Draft

1 Mr. Andrew talked about the option to phase out over time – he doesn’t think a lot of them will save up to install a 2 sprinkling system. What might be more positive would be to give them a subsidy for three years and then be done 3 with it. They may still spend the money on something other than infrastructure, but that is their choice. We should 4 pay them based on how much water they have bought, not divided equally between all users. 5 6 Mr. Crandall thinks we need to have user input before we make a decision. We should have a public meeting. It 7 shouldn’t be up to this committee to make the decision. Mr. Stapley said we can start that process. Mr. Hatch 8 reminded the group that when we included the Canyon users in the decision to change rates, they felt it was fair. 9 10 Mr. Stapley brought up the problem with Burt Springs and the collection zone east of 2900 E. That area was 11 designated to be a parking lot for the new pressurized irrigation pond. We sent a diver 260’ up the 36” concrete pipe. 12 He found cobbles all around the joints, as well as big holes in the bottom of the pipe. But there is no water up above 13 the pipe. The road is sitting on top of the collection zone. We’re looking at how to capture the water and get our full 14 water right (7 cfs). We’re looking at realigning the road so the new Mapleton bike trail will be in the right place. We 15 are looking at boring the collection area. Mr. Stapley mentioned we will probably send the diver up the pipe again in 16 the spring. 17 18 The group determined there is no need to meet again this month. 19

20 Mr. Hatch moved to adjourn. Mr. Beck seconded. All were in favor. 21

22 Adjourn – This meeting adjourned at 7:34 a.m. 23 24 25 26 27

28

Monthly Department Reports 1) Administrative Services

Community/Public Relations Economic Development Information Technology Volunteer Coordinator

Human Resources Recorder

Justice Court

2) Assistant City Administrator Finance Department

Accounting Treasury

Utility Billing Springville Library Hobble Creek Golf Course Golf Restaurant

Recreation & Community Events Department Community Events

Pool Recreation

Senior Citizens 3) Assistant City Administrator

Legal Department Legal Risk Management CTC Coordinator Victim Advocate

Department of Buildings and Grounds Cemetery Facilities Canyon Parks City Parks Urban Forest

Community Development Department Building Code Enforcement

Planning Business Licensing

4) Springville Museum of Art

5) Power Department

Distribution Electrical Operations

Generation Metering

6) Department of Public Safety Ambulance/EMT Emergency Preparedness

Fire Police 7) Department of Public Works

Engineering Streets

Water Water Reclamation

Monthly Department Reports, January 13, 2015 Page 1 of 1

December 2014 Volunteer HoursGROUPS PROJECT PLACE VOLUNTEERS HOURS VALUE $$$$All Volunteers Drug Prevention ASAP 85 $1,241.85

All Volunteers Cleaning, Weeding Parks-Kim F. 48 $701.28

All Volunteers Planting Trees Arborists- Gary 96 $1,402.56

All Volunteers Cleaning, Misc. Senior Center 235 $3,433.35

All Volunteers Cleaning Swimming Pool 0

All Volunteers Front Desk Civic Center 160 $2,337.60

All Volunteers Cleaning, Shelving, Misc. Library/ Claudia 67.5 $986.18

All Volunteers Desk, Phones, Cleaning Museum-Julie 100 469 $6,852.09

All Volunteers Coaching Recreation 650 $9,496.50

All Volunteers Rivoli Chuck Keeler 0 $0.00

All Volunteers Statue Cleaning Chuck Keeler 0

All Volunteers Weeding, Raking, Misc. Cemetery/Larry 0 $0.00

All Volunteers Group Projects Misc. Crystal 0

All Volunteers Sign Ad HOC committee Planning/Zoning 0 35 $511.35

All Volunteers Board of Adjustments Planning/Zoning 0 0 $0.00

All Volunteers Planning Commission Planning/Zoning 1 hour 10 min $17.04

All Volunteers Emergency Prepared CERT/Fire 0 $0.00

All Volunteers Board Meeting Parks/Teresa 0 $0.00

All Volunteers Arts Commission Library 0

All Volunteers Library Board Library 0 $292.20

All Volunteers Golf Committee Golf 0 0

All Volunteers Water Board P.W/ Marcie 5 $73.05

All Volunteers Scouts/Eagle Scouts Springville

All Volunteers Power Board Power-Kami 0 7 $102.27

TOTAL HOURS TOTAL VALUE

1,686.66 $24,642.20

Springville City Monthly Department Report

City Recorders Office – January 2015

Recorder

Currently working to revise City Recorder web page to include more information to citizens, City

Council and Staff regarding elections, minutes and other public services.

Deputy Recorder

Prepares and maintains the City Source Newsletter to be a resource for citizens and the City Council with a professional theme and current content.

Completed GRAMA records training course at Utah State Archives, preparing to take exam to become a Registered Records Officer.

Springville Justice Court

The RFP process has been started for Security and Bailiff services for Justice Court

Preparing to implement online payment option for the Justice Court.

Council Discussion Items

Performance Management Statistics December 2014

Recorder’s Office 14 – Official Council, Board, Commission, and Committee meetings held.

1 – GRAMA Requests received; 1 completed, 0 pending

372 – Email subscribers to the City Source Newsletter; 10,000+ receive the

newsletter with their utility bill.

3 – New requests to receive the City Source Newsletter online.

6 Documents and 107 pages Scanned and Filed into the SIRE Record Retention

System.

12 – Contracts and/or Agreements processed.

6 – Ordinances and/or Resolutions processed and City Code updated.

City Council minutes completed within 30 working days, 60%; target 100% by end of

FY2015.

Justice Court Total Cases Filed: Traffic Cases – 258; Misdemeanors/Infractions – 25; Felonies – 0;

Small Claims – 3; Appeals – 2 Criminal.


Finance Department –January 2015

Significant Events

Significant Events

• Audit is complete • Work on FY 2016 budget has begun. Council Discussion Items

Performance Management Statistics (November 2014 vs. November 2013 Measures)

• Number of Invoices Processed: 11/14: 927 11/13: 1,175 • % Paid on time: 11/14: 97% 11/13: 96% • Number of POs opened: 11/14: 39 11/13: 49 • % Opened after Invoice date: 11/14: 5% 11/13: 16% • Utility Accounts and Revenue Billed:

Utility Customers Revenue ($) 11/14 11/13 11/14 11/13

Water 8,366 8,259 127,479.88 123,492.70 Sewer 8,849 8,756 271,147.42 265,972.06

Electric 10,916 10,737 1,853,613.87 1,855,675.88 Storm Water 8,859 8,483 77,465.45 74,043.76

Garbage 8,379 8,323 111,842.94 108,052.30 Recycling 1,179 925 6,760.24 5,351.70 Yard Light 94 94 2,035.06 2,035.06

• Utility Delinquent Notices: 11/14: 945 11/13: 1,020 • Non-payment Disconnects: 11/14: 130 11/13: 133 • Transactions Processed: 11/14: 10,828 11/13: 10,846

By Cashiers: 11/14: 5,443 (50 %) 11/13: 5,536 (51%) Online: 11/14: 5,385 (50 %) 11/13: 5,310 (49%)

SPRINGVILLE CITY CORPORATION

FUND SUMMARY

FOR THE 5 MONTHS ENDING NOVEMBER 30, 2014

GENERAL FUND

PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT

FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/05/2015 02:54PM PAGE: 1

REVENUE

TAX REVENUE 769,980.20 3,498,405.96 10,774,880.00 7,276,474.04 32.5

LICENSE REVENUE 18,386.75 180,759.75 695,000.00 514,240.25 26.0

INTERGOVERNMENTAL REVENUE 217,999.43 539,626.97 1,283,700.00 744,073.03 42.0

CHARGES FOR SERVICES 33,672.92 233,914.19 571,500.00 337,585.81 40.9

FINES AND FORFEITURES 25,193.94 184,171.08 460,000.00 275,828.92 40.0

MISCELLANEOUS REVENUE 98,163.55 375,408.81 974,500.00 599,091.19 38.5

CONTRIBUTIONS & TRANSFERS 346,330.58 1,731,652.90 4,207,167.00 2,475,514.10 41.2

TRANSFERS & OTHER REVENUE SO .00 64,494.73 167,208.00 102,713.27 38.6

1,509,727.37 6,808,434.39 19,133,955.00 12,325,520.61 35.6

EXPENDITURES

LEGISLATIVE 8,543.56 77,837.76 134,536.00 56,698.24 57.9

RECREATION ADMIN AND EVENTS 5,801.57 98,357.18 394,230.00 295,872.82 25.0

ADMINISTRATION 69,393.82 261,540.57 803,868.00 542,327.43 32.5

INFORMATION SYSTEMS 35,403.88 129,582.73 353,663.00 224,080.27 36.6

LEGAL 48,867.18 184,520.22 519,080.00 334,559.78 35.6

FINANCE 47,122.21 179,356.00 480,248.00 300,892.00 37.4

TREASURY 44,479.83 168,720.24 396,236.00 227,515.76 42.6

BUILDING INSPECTIONS 32,028.59 106,862.32 264,608.00 157,745.68 40.4

PLANNING & ZONING 52,233.03 206,367.62 484,063.00 277,695.38 42.6

PUBLIC WORKS 36,869.28 131,301.41 272,208.00 140,906.59 48.2

FACILITIES MAINTENANCE 53,610.39 211,605.22 551,512.00 339,906.78 38.4

CITY ENGINEER 71,322.62 261,939.50 712,267.00 450,327.50 36.8

POLICE EXPENDITURES 421,456.54 1,493,786.87 3,517,090.00 2,023,303.13 42.5

POLICE DISPATCH 76,548.08 275,577.96 665,565.00 389,987.04 41.4

FIRE DEPARTMENT 102,897.57 414,393.25 1,061,788.00 647,394.75 39.0

AMBULANCE EXPENDITURES ( 737.98) .00 .00 .00 .0

MUNICIPAL COURT EXPENDITURES 34,010.80 128,763.71 346,142.00 217,378.29 37.2

STREETS EXPENDITURES 100,832.60 466,991.01 1,156,259.00 689,267.99 40.4

PARKS EXPENDITURES 102,875.05 386,757.38 964,531.00 577,773.62 40.1

CANYON PARKS 26,102.39 107,398.66 298,435.00 191,036.34 36.0

ART MUSEUM EXPENDITURES 49,797.42 184,616.97 493,247.00 308,630.03 37.4

SWIMMING POOL 25,722.02 129,543.55 284,302.00 154,758.45 45.6

RECREATION EXPENDITURES 31,580.99 178,775.97 457,503.00 278,727.03 39.1

CEMETERY 17,910.15 90,634.19 256,403.00 165,768.81 35.4

ARTS COMMISSION 2,050.00 10,505.78 31,250.00 20,744.22 33.6

LIBRARY EXPENDITURES 94,540.15 338,212.09 969,634.00 631,421.91 34.9

SENIOR CITIZENS 9,384.91 34,819.83 90,452.00 55,632.17 38.5

TRANSFERS, OTHER 157,227.08 786,135.40 3,449,515.00 2,663,379.60 22.8

1,757,873.73 7,044,903.39 19,408,635.00 12,363,731.61 36.3

( 248,146.36) ( 236,469.00) ( 274,680.00) ( 38,211.00) ( 86.1)


FUND SUMMARY


SPECIAL IMPROVEMENT FUND



REVENUE

TAX REVENUE .00 .00 110,205.00 110,205.00 .0

MISCELLANEOUS REVENUE 49.91 248.52 42,527.00 42,278.48 .6

49.91 248.52 152,732.00 152,483.48 .2

EXPENDITURES

TRANSFERS, OTHER .00 .00 900,822.00 900,822.00 .0

.00 .00 900,822.00 900,822.00 .0

49.91 248.52 ( 748,090.00) ( 748,338.52) .0


FUND SUMMARY


DEBT SERVICE & BOND REDEM FUND



REVENUE

CONTRIBUTIONS & TRANSFERS 65,519.25 327,596.25 1,328,087.00 1,000,490.75 24.7

65,519.25 327,596.25 1,328,087.00 1,000,490.75 24.7

EXPENDITURES

BOND EXPENDITURES .00 198,365.63 1,328,087.00 1,129,721.37 14.9

.00 198,365.63 1,328,087.00 1,129,721.37 14.9

65,519.25 129,230.62 .00 ( 129,230.62) .0


FUND SUMMARY


MUNICIPAL BUILDING AUTHORITY



REVENUE

MBA REVENUE .00 .00 453,105.00 453,105.00 .0

.00 .00 453,105.00 453,105.00 .0

EXPENDITURES

MBA DEBT SERVICE .00 343,160.00 451,605.00 108,445.00 76.0

MBA MISC. EXPENSES .00 .00 1,500.00 1,500.00 .0

.00 343,160.00 453,105.00 109,945.00 75.7

.00 ( 343,160.00) .00 343,160.00 .0


FUND SUMMARY


COMMUNITY THEATER CIP FUND



REVENUE

EXPENDITURES

EXPENDITURES .00 .00 500.00 500.00 .0

.00 .00 500.00 500.00 .0

.00 .00 ( 500.00) ( 500.00) .0


FUND SUMMARY


CAPITAL IMPROVEMENT FUND



REVENUE

CAPITAL IMPROVEMENT REVENUES 94,355.29 471,172.97 1,262,494.00 791,321.03 37.3

CONTRIBUTIONS & TRANSFERS .00 85,050.00 360,050.00 275,000.00 23.6

94,355.29 556,222.97 1,622,544.00 1,066,321.03 34.3

EXPENDITURES

INFORMATION SYSTEMS .00 8,285.29 33,481.00 25,195.71 24.8

FINANCE .00 .00 7,500.00 7,500.00 .0

FACILITIES EXPENDITURES .00 46,335.00 262,400.00 216,065.00 17.7

ENGINEERING EXPENDITURES .00 27,000.00 27,000.00 .00 100.0

POLICE EXPENDITURES 8,170.00 18,897.99 28,000.00 9,102.01 67.5

FIRE DEPARTMENT .00 .00 44,000.00 44,000.00 .0

DEPARTMENT 4221 .00 .00 180,000.00 180,000.00 .0

AMBULANCE EXPENDITURES 4,210.29 4,210.29 .00 ( 4,210.29) .0

STREETS EXPENDITURES 361,202.04 927,286.79 792,213.00 ( 135,073.79) 117.1

PARKS EXPENDITURES .00 77,117.54 113,050.00 35,932.46 68.2

CANYON PARKS .00 .00 20,000.00 20,000.00 .0

ART MUSEUM EXPENDITURES .00 .00 6,000.00 6,000.00 .0

RECREATION EXPENDITURES .00 .00 6,900.00 6,900.00 .0

CEMETERY EXPENDITURES 9,329.50 38,659.00 110,000.00 71,341.00 35.1

382,911.83 1,147,791.90 1,630,544.00 482,752.10 70.4

( 288,556.54) ( 591,568.93) ( 8,000.00) 583,568.93 (7394.


FUND SUMMARY


SPECIAL SERVICE FUND



REVENUE

SPECIAL REVENUES 5,795.06 282,198.78 2,093,056.00 1,810,857.22 13.5

5,795.06 282,198.78 2,093,056.00 1,810,857.22 13.5

EXPENDITURES

PARK IMPACT FEE PROJECTS .00 14,930.68 1,000,000.00 985,069.32 1.5

TRANSFERS 443,603.20 450,803.20 1,093,056.00 642,252.80 41.2

443,603.20 465,733.88 2,093,056.00 1,627,322.12 22.3

( 437,808.14) ( 183,535.10) .00 183,535.10 .0


FUND SUMMARY


FLEET SERVICE FUND



REVENUE


25,355.43 87,156.01 232,761.00 145,604.99 37.4

EXPENDITURES

EXPENDITURES 25,355.43 87,156.01 223,762.00 136,605.99 39.0

TRANSFERS, OTHER .00 .00 9,000.00 9,000.00 .0

25,355.43 87,156.01 232,762.00 145,605.99 37.4

.00 .00 ( 1.00) ( 1.00) .0


FUND SUMMARY


VEHICLES AND EQUIPMENT FUND



REVENUE

SOURCE 3600 332.16 1,607.14 .00 ( 1,607.14) .0

SOURCES OF REVENUES .00 .00 956,726.00 956,726.00 .0

SOURCE 3900 .00 6,075.00 .00 ( 6,075.00) .0

332.16 7,682.14 956,726.00 949,043.86 .8

EXPENDITURES

CITY ENGINEER .00 28,000.00 28,000.00 .00 100.0

POLICE 86,969.04 116,001.88 163,000.00 46,998.12 71.2

STREETS .00 227,063.00 225,000.00 ( 2,063.00) 100.9

PARKS .00 .00 100,000.00 100,000.00 .0

CANYON PARKS .00 .00 50,000.00 50,000.00 .0

CEMETERY .00 10,213.60 85,000.00 74,786.40 12.0

SEWER .00 .00 26,000.00 26,000.00 .0

ELECTRIC .00 23,983.16 15,000.00 ( 8,983.16) 159.9

SOLID WASTE .00 234,900.00 251,000.00 16,100.00 93.6

86,969.04 640,161.64 943,000.00 302,838.36 67.9

( 86,636.88) ( 632,479.50) 13,726.00 646,205.50 (4607.


FUND SUMMARY


WATER UTILITY FUND



REVENUE

ENTERPRISE REVENUE 134,693.40 2,001,467.47 7,063,036.00 5,061,568.53 28.3

134,693.40 2,001,467.47 7,063,036.00 5,061,568.53 28.3

EXPENDITURES

WATER EXPENDITURES 187,618.65 730,299.47 1,823,297.00 1,092,997.53 40.1

PROJECTS 247,715.24 516,350.38 3,715,000.00 3,198,649.62 13.9

IMPACT FEE PROJECTS .00 116,264.38 585,000.00 468,735.62 19.9

PRINCIPAL .00 .00 122,248.00 122,248.00 .0

TRANSFERS, OTHER 56,722.19 317,035.55 793,858.00 476,822.45 39.9

492,056.08 1,679,949.78 7,039,403.00 5,359,453.22 23.9

( 357,362.68) 321,517.69 23,633.00 ( 297,884.69) 1360.5


FUND SUMMARY


SEWER UTILITY FUND



REVENUE

ENTERPRISE REVENUE 286,252.39 1,482,483.47 4,158,784.00 2,676,300.53 35.7

286,252.39 1,482,483.47 4,158,784.00 2,676,300.53 35.7

EXPENDITURES

SEWER EXPENDITURES 35,101.88 152,466.40 439,895.00 287,428.60 34.7

WASTE WATER TREATMENT PLANT 82,604.74 353,038.75 957,593.00 604,554.25 36.9

VEHICLES & EQUIP-WASTE WATER .00 .00 75,000.00 75,000.00 .0

PROJECTS 332,687.34 755,100.40 795,000.00 39,899.60 95.0

IMPACT FEE PROJECTS .00 .00 20,000.00 20,000.00 .0

BOND PRINCIPAL .00 .00 742,752.00 742,752.00 .0

PRINCIPAL .00 .00 93,000.00 93,000.00 .0

TRANSFERS, OTHER 50,552.68 395,022.69 995,355.00 600,332.31 39.7

500,946.64 1,655,628.24 4,118,595.00 2,462,966.76 40.2

( 214,694.25) ( 173,144.77) 40,189.00 213,333.77 (430.8)


FUND SUMMARY


ELECTRIC UTILITY FUND



REVENUE

ENTERPRISE REVENUE 1,878,069.01 11,305,187.72 26,676,858.00 15,371,670.28 42.4

1,878,069.01 11,305,187.72 26,676,858.00 15,371,670.28 42.4

EXPENDITURES

ELECTRIC DISTRIBUTION 206,055.77 817,710.28 2,142,025.00 1,324,314.72 38.2

ELECTRIC GENERATION 200,322.74 820,571.89 1,942,895.00 1,122,323.11 42.2

NEW DEVELOPMENT 7,675.86 63,197.95 395,000.00 331,802.05 16.0

GENERATION PROJECTS 126,057.84 274,727.25 1,851,604.00 1,576,876.75 14.8

IMPACT FEE PROJECTS 439,744.07 580,154.07 1,463,826.00 883,671.93 39.6

TRANSFERS, OTHER 1,523,222.63 8,214,083.60 19,099,457.00 10,885,373.40 43.0

2,503,078.91 10,770,445.04 26,894,807.00 16,124,361.96 40.1

( 625,009.90) 534,742.68 ( 217,949.00) ( 752,691.68) 245.4


FUND SUMMARY


STORM WATER FUND



REVENUE

SOURCE 3700 78,488.21 415,548.03 1,338,257.00 922,708.97 31.1

78,488.21 415,548.03 1,338,257.00 922,708.97 31.1

EXPENDITURES

STORM DRAIN EXPENDITURES 36,587.45 141,891.62 480,480.00 338,588.38 29.5

DEPARTMENT 6050 .00 2,530.00 91,000.00 88,470.00 2.8

DEPARTMENT 6800 .00 .00 503,000.00 503,000.00 .0

TRANSFERS, OTHER 26,848.43 134,330.94 355,211.00 220,880.06 37.8

63,435.88 278,752.56 1,429,691.00 1,150,938.44 19.5

15,052.33 136,795.47 ( 91,434.00) ( 228,229.47) 149.6


FUND SUMMARY


WASTE UTILITY FUND



REVENUE

ENTERPRISE REVENUE 118,802.28 591,736.66 1,443,000.00 851,263.34 41.0

118,802.28 591,736.66 1,443,000.00 851,263.34 41.0

EXPENDITURES

SOLID WASTE EXPENDITURES 93,722.05 373,903.50 1,015,758.00 641,854.50 36.8

SOLID WASTE RECYCLING 246.00 310.34 19,691.00 19,380.66 1.6

TOOLS & EQUIPMENT .00 41,821.80 47,487.00 5,665.20 88.1

VEHICLES & EQUIPMENT .00 .00 30,000.00 30,000.00 .0

TRANSFERS, OTHER 20,783.19 104,371.54 349,548.00 245,176.46 29.9

114,751.24 520,407.18 1,462,484.00 942,076.82 35.6

4,051.04 71,329.48 ( 19,484.00) ( 90,813.48) 366.1


FUND SUMMARY


GOLF COURSE UTILITY FUND



REVENUE

ENTERPRISE REVENUE 10,500.82 510,147.62 900,000.00 389,852.38 56.7

SOURCE 3900 .00 .00 20,000.00 20,000.00 .0

10,500.82 510,147.62 920,000.00 409,852.38 55.5

EXPENDITURES

GOLF COURSE EXPENDITURES 74,595.49 362,386.88 785,525.00 423,138.12 46.1

GOLF CART PROJECTS .00 .00 20,000.00 20,000.00 .0

TRANSFERS, OTHER 5,385.92 26,929.60 107,307.00 80,377.40 25.1

79,981.41 389,316.48 912,832.00 523,515.52 42.7

( 69,480.59) 120,831.14 7,168.00 ( 113,663.14) 1685.7


FUND SUMMARY


REDEVELOPMENT AGENCY FUND



REVENUE

CONTRIBUTIONS & TRANSFERS .00 .00 110,000.00 110,000.00 .0

.00 .00 110,000.00 110,000.00 .0

EXPENDITURES

WATER EXPENDITURES .00 .00 1,000.00 1,000.00 .0

.00 .00 1,000.00 1,000.00 .0

.00 .00 109,000.00 109,000.00 .0


FUND SUMMARY


CEMETERY TRUST FUND



REVENUE


4,730.36 29,159.50 61,000.00 31,840.50 47.8

EXPENDITURES

.00 .00 .00 .00 .0

4,730.36 29,159.50 61,000.00 31,840.50 47.8


FUND SUMMARY


AIRPORT TRUST FUND



REVENUE

INTERGOVERNMENTAL REVENUE 20,495.00 20,495.00 .00 ( 20,495.00) .0

MISCELLANEOUS REVENUE 3,639.80 15,118.52 99,900.00 84,781.48 15.1

CONTRIBUTIONS & TRANSFERS .00 1,200.00 4,000.00 2,800.00 30.0

24,134.80 36,813.52 103,900.00 67,086.48 35.4

EXPENDITURES

EXPENDITURES 6,531.65 34,570.81 87,900.00 53,329.19 39.3

6,531.65 34,570.81 87,900.00 53,329.19 39.3

17,603.15 2,242.71 16,000.00 13,757.29 14.0


FUND SUMMARY


SPECIAL TRUSTS FUND



REVENUE

EXPENDITURES

EXPENDITURES .00 7,500.00 .00 ( 7,500.00) .0

.00 7,500.00 .00 ( 7,500.00) .0

.00 ( 7,500.00) .00 7,500.00 .0


FUND SUMMARY


AIRPORT CIP FUND



REVENUE

CONTRIBUTIONS & TRANSFERS 60,928.49 1,111,325.94 1,312,266.00 200,940.06 84.7

60,928.49 1,111,325.94 1,312,266.00 200,940.06 84.7

EXPENDITURES

CAPITAL EXPENSE 83,886.89 546,484.20 1,374,532.00 828,047.80 39.8

83,886.89 546,484.20 1,374,532.00 828,047.80 39.8

( 22,958.40) 564,841.74 ( 62,266.00) ( 627,107.74) 907.1


Department Golf Course December 2014

K,

1. Revenue for July , August, September, October, November 2013-2014:

2013 2014

July $132,302.16 $141,905.43

August $131,618.19 $131,097.91

September $ 102,864.41 $123,150.95

October $71,588.33 $85,483.10

November $9,530.91 $6,783.15

December $9139.10 $12,791.50

Total Revenue: $457,043.10 $501,212.04

For the six month period of this fiscal year we are $44,168.94 ahead of 2013 which can

be attributed to better weather throughout this season; however we have seen a slight

increase in play which is encouraging.

2. Weather: Snow has closed us completely for the season.

3. 2015 Anunual Passes, Punch cards, Gift Certificates are on sale now: Normally we do a good business

in the month of December selling for next season

4. Golf Course Condition: We were able to aerify the entire course before the heavy snow. Renovation of

all equipment is underway.

5. Council Discussions:

Savor the birdies and good golfing!

Craig Norman

Golf Department

Performance Management Statistics

1. Revenue for December totals $13,655.oo

2. Weather.

3. 2015 Annual Passes, Punch Cards, Gift Certificates on sale now.

4. Course Conditions.

5. Council Discussions.

Hobble Creek Golf CourseDetailed Departments Report

Starting date: December 1, 2014 Ending date: December 31, 2014

Item Number Description Quantity Subtotal Tax Total Cost Profit

Department: Department not specified

Category: Carts

Subcategory: Regular - Default

18896_seasonal_3 18 Hole Cart 13.00 $194.87 $13.13 $208.00 $0.00 $208.00

18896_seasonal_4 9 Hole Cart 2.00 $14.98 $1.02 $16.00 $0.00 $16.00

Regular - Default Total: 15.00 $209.85 $14.15 $224.00 $0.00 $224.00

Carts Total: 15.00 $209.85 $14.15 $224.00 $0.00 $224.00

Category: Green Fees

Subcategory: Regular - Default

18896_seasonal_2 9 Holes 5.00 $65.56 $4.44 $70.00 $0.00 $70.00

Regular - Default Total: 5.00 $65.56 $4.44 $70.00 $0.00 $70.00

Subcategory: Regular - Weekend

18896_seasonal_1 18 Holes 15.00 $421.52 $28.48 $450.00 $0.00 $450.00

18896_seasonal_2 9 Holes 12.00 $168.61 $11.39 $180.00 $0.00 $180.00

Regular - Weekend Total: 27.00 $590.13 $39.87 $630.00 $0.00 $630.00

Subcategory: Senior/Junior - Senior

18896_seasonal_1 18 Holes 1.00 $22.48 $1.52 $24.00 $0.00 $24.00

18896_seasonal_2 9 Holes 2.00 $22.48 $1.52 $24.00 $0.00 $24.00

Senior/Junior - Senior Total: 3.00 $44.96 $3.04 $48.00 $0.00 $48.00

Green Fees Total: 35.00 $700.65 $47.35 $748.00 $0.00 $748.00

Total: 50.00 $910.50 $61.50 $972.00 $0.00 $972.00

Department: Pro Shop

Category: Green Fees

Subcategory: Punch Cards

PC - 7 Day Res 1.00 $238.88 $16.12 $255.00 $0.00 $255.00

5 Day PC Special 3.00 $562.05 $37.95 $600.00 $0.00 $600.00

7 Day PC Special 6.00 $1,236.54 $83.46 $1,320.00 $0.00 $1,320.00

5 Day PC Special 10 Round 9.00 $843.10 $56.90 $900.00 $0.00 $900.00

7 Day PC Special 10 Round 5.00 $515.20 $34.80 $550.00 $0.00 $550.00

Punch Cards Total: 24.00 $3,395.77 $229.23 $3,625.00 $0.00 $3,625.00

Subcategory: Season Passes

Pass - 5 Day Res 3.00 $1,728.33 $116.67 $1,845.00 $0.00 $1,845.00

Pass - 5 Day 2.00 $1,348.94 $91.06 $1,440.00 $0.00 $1,440.00

Page 1 Printed January 8, 2015 using ForeUP

Hobble Creek Golf CourseDetailed Departments Report

Starting date: December 1, 2014 Ending date: December 31, 2014

Item Number Description Quantity Subtotal Tax Total Cost Profit

Pass - 5 Day Res SR 9.00 $4,932.09 $332.91 $5,265.00 $0.00 $5,265.00

Pass - 5 Day JR 1.00 $468.38 $31.62 $500.00 $0.00 $500.00

Season Passes Total: 15.00 $8,477.74 $572.26 $9,050.00 $0.00 $9,050.00

Green Fees Total: 39.00 $11,873.51 $801.49 $12,675.00 $0.00 $12,675.00

Category: Range

Large Bucket 1.00 $7.49 $0.51 $8.00 $0.00 $8.00

Range Total: 1.00 $7.49 $0.51 $8.00 $0.00 $8.00

Pro Shop Total: 40.00 $11,881.00 $802.00 $12,683.00 $0.00 $12,683.00

New Gift Cards Issued: $0.00

Subtotal: $12,791.50

Tips: $0.00

Tax: $863.50

Total: $13,655.00

Page 2 Printed January 8, 2015 using ForeUP


Legal Department – January 2015

Significant Events – CTC

1. SHS ASAP Club. The Club doing great. The kids sponsored a family through the United Way for Christmas, an amazing experience. Our students went shopping all together and then ate lunch on Saturday as a group. The family was gracious and kind. Our club will be meeting again on Jan. 13th.

2. SHS ASAP Club Field Trip. Because of the Club’s prevention efforts, the club members have been invited to attend an exhibit at the Leonardo in Salt Lake on Jan. 29th. The exhibit is getting students views on homeless youth, panhandling, and big city issues, such as substance abuse and diversity. We will be taking our ASAP group up to Salt Lake, and we have invited SHS Latinos in Action to join us. The school has been very generous and is providing a bus and driver.

3. QPR, Question, Persuade, Refer… efforts continue. CTC is striving to reach different pockets of the

community and educate them on mental health/suicide prevention. We will be holding trainings this year at the Senior Center, possibly for the library staff, Springville Stake, and Wenco.

4. Mayor Recognition Awards. Our Mayor Awards continue to be a wonderful way to recognize students and

honor their families. A new link has been set up on the Springville.org website that allows community members to nominate a student. There is a link on the page for updated photos of the award as well. Thank you for continuing to support this effort in recognizing great students.


Springville Justice Court cases filed Dec 2014 Dec 2013 Dec 2012 (traffic/misdemeanor/small claim) 258/25/3 214/24/3 497/24/6

Percentage of Convictions (includes guilty pleas held in abeyance) for DUI, drug related, domestic violence and theft

cases resolved in December 2014.

o DUI 100% (4 cases)

o Drug Related 100% (4 cases)

o Domestic Violence 100% (0 cases)

o Theft 100% (5 cases)

Victim Advocate helped approximately 24 new victims (15 primary and 9 secondary) and 14 ongoing victims and

provided 362 services to victims.

Number of claims filed against the City and amount spent on claims:

o December 2014 – 1 claim submitted. Total 2014 Claims – 25 ($38,656). o 2013 total – 22 claims ($21,528).

o 2012 total – 21 claims submitted ($25,000).

o 2011 total – 26 claims submitted ($135,000).


Buildings and Grounds Department – January 2015

Significant Events

- Canyon Parks revenues reached an all-time high for the 2014 camping season. We are seeing the actual number of pavilion reservations trend down, but at the same time we are seeing the length of stay for pavilion and campsite reservations increase. It would seem that our discount prices for weekday stays have encouraged folks to stay longer. We are hoping to see number similar to this in 2015.


• Canyon Parks • 2014 Canyon Parks revenues = $107,436 2013 revenues = $98,582 2012 revenues = $101,490 • 2014 pavilion reservations = 419 2014 campsite reservations = 642 • 2013 pavilion reservations = 446 2013 campsite reservations = 644 • 2013 pavilions reservations = 462 2012 campsite reservations = 571 • • Cemeteries • 2014 Cemeteries revenues = $267,742 2013 revenues = $228,197 2012 revenues = $242,993 • 2014 Burials = 177 2014 Cremation Burials = 25 2014 Plots Sold = 146 • 2013 Burials (including cremation burials) = 201 2013 Plots Sold = 126 • 2012 Burials (including cremation burials) = 213 2012 Plots Sold = 149 • • Urban Forestry • 2014 Trees Planted = 329 2014 Trees Removed = 453 2014 Trees Pruned = 665 2014 Stumps Removed = 45

• 2013 Trees Planted = 273 2013 Trees Removed = 368 2013 Trees Pruned = 427 2013 Stumps Removed = 364 • 2012 Trees Planted = 309 2012 Trees Removed = 374 2012 Trees Pruned = 634 2012 Stumps Removed = 81 • • Facilities • December work orders = 49 45 of 49 work orders solved within 24 hours • 2014 down time days = 33 December call backs = 6 • 2014 Calendar total work orders = 1099 Potential problems identified and addressed through inspections = 215

- December was a very busy month in our cemeteries. We had 30 burials in December, our highest monthly total ever. Our new Cemetery staff of Larry Johnson at Sexton and Rick Nunes at Assistant Sexton are working well and doing a great job.

- Our Urban Forestry crew had a very productive 2014. Most of the trees that we removed in 2014 were nuisance trees on the edges of parks and City properties. As a whole, our urban forest is very healthy and well taken care of.

- All of the work on the roundabout landscape is completed except for the plantings. We were fortunate to have good weather in December to allow this project to move forward. Planting will occur in the spring.

- Winter recreation opened on December 27 with a small amount of snow. The small amount of snow and warm temperatures may not allow us to remain open for very long.

Buildings and Grounds Department – January 2015

Springville City Monthly Department Report Community Development –December, 2014

• Significant Events

Code Enforcement worked on 107 potential violations. Of that number 32 were citizen generated complaints. The majority of potential violations were related to right-of-way signs and vegetation/noxious weed removal.

Held one meetings of the General Plan Ad hoc Committee for review and update of the plan

Planning Commission Meetings

December 9, 2014

2. * Consideration of the Consent Agenda a. Recommended subdivision plat amendment approval for Lot 1 of the Spring Pointe

Retail Center Subdivision, Plat A located at 2103 West 500 North in the HC-Highway Commercial Zone.

December 23, 2014 This meeting was cancelled

Performance Management Statistics New Building Permits – Dec. 2014 27 permits issued for a valuation of $875,426

Dec. 2013 15 permits issued for a valuation of $354,001 YTD 2014 ??? permits issued for a valuation of $36,530,311 YTD 2013 314 permits issued for a valuation of $35,093,895

Springville City Monthly Department Report **Electric – January– 2015**

Significant Projects and Tasks Review –

Generation Division - WHPP - Resources

Total system demand for December peaked at 37.8 MW (as compared to 40.7 MW last year), on the 22nd of the month at 10:00 am. Total system energy posted at Baxter and Dry Creek substations was 21,573,963 kWh for the month (as compared to 21,547,053 kWh last year).

The Whitehead Power Plant produced 56,510 kWh during the emission testing completed on the 16th for the State Air Permit. The Nebo power plant provided 8,229,600 kWh for HLH resource. The LLH contracts provide approximately 5,455,864 kWh and the remainder came from the other UAMPS Project resources.

Staff focused their maintenance efforts on K3 as they make ready for the cooling system upgrade. Electrical Operations & Substations

Completed the following tasks: completed installation of the new Variable Frequency Drive on #2 Cell of the WHPP Cooling tower; Started the rewire of K3 control panel; worked on breaker controls at Baxter Substation; monthly substation maintenance; re-wired the generator field flash battery charger from the house power to the backup generator circuit; worked on Library outside power circuits; replaced crossing buttons for signal at 4th and 4th; wired in the Yurt for the winter recreation programs at Jolley’s Ranch.

Distribution Division

Completed all of the installation of all 40 poles on the Industrial Park 46Kv transmission line; installed and energized in the Industrial Park new dead-front switch

Metering and Customer Service staff completed: 208 Blue-Stake underground utility locates (up 18 % from last month of 176); 242 Customer generated work orders; 26 service inspections; 2 temporary power residential meters set; 17 Yellow tags for disconnects generated by customer non-payment; 1 residential energy audits; 57 customer shut off notices (Everbridge notification system called 1,081 customers); East Sunset Ridge 95% inspection completed; Trained new employee for all utility Blue Stake Locating

Performance Management Statistics – As of 31 December 2014 – 50.00 % of FY 2015 Elapsed

Monthly Retail Revenue – $1,933,099 Trending up 4.75% from last year ( 2013: $1,845,471 )

o FY 2015 YTD Retail Revenue – $12,604,880 52.53 % of budget for retail sales ( FY15 Budget: $23,996,862 )

Goal – Efficiently manages wholesale power costs to maintain annual budgeted expenditures.

Measure FY 2012 FY 2013 FY 2014 FY 2015

Budgeted Power Resource Cost / MWh $ 64.69 $ 68.99 $ 67.49 Budget Target -$ 65.50

Actual Power Resource Cost / MWH (as of 11-30-2014) $ 60.00 $ 60.97 $ 59.66 YTD Actual – $ 62.66

Goal – Maintain and improve the Distribution system reliability

Measures FY 2012 FY 2013 FY 2014 FY 2015 (Target/YTD Actual)

SAIDI: System Average Interruption Duration Index (minutes) 12.05 10.21 38.70 53.05 / 14.55

CAIDI: Customer Average Interruption Duration Index(minutes) 180.30 90.55 64.46 67.38 / 79.87

49 36

45 42 58

81

0

25

50

75

2009 2010 2011 2012 2013 2014

DUI Arrests

J A N U A R Y 2 0 1 5 - D E P A R T M E N T O F P U B L I C S A F E T Y

Cases of Interest: December was, oddly enough, a fairly quiet month for the Department of Public Safety. Sure there were sixteen shoplifting cases reported, along with a number of other thefts during the month, but those numbers were down slightly from previous months. This is, to say the least, unusual. December and the Holiday Season normally result in an uptick in thefts. That said, the month wasn’t all just cold weather traffic accidents.

In one case, officers were called to respond to a local convenience store when a customer came in, promptly announced that he had just robbed a 7-11 in Provo, and then asked to purchase a cigarette lighter. The clerk told the man, who was standing there holding a golf club, to leave (he did) and called police. Our officers spotted the suspect driving away and attempted to stop him. The suspect ended up trying to run from the police, and after getting into an accident and fleeing on foot, Provo Police captured him. And what he said, about robbing a 7-11 in Provo? Well, apparently he did.

Our officers also investigated five deaths during the month, always a tough thing to do during the holidays. None of the deaths were suspicious, and some were even expected, but the loss of loved ones during Christmastime is always difficult for family members.

The holidays, sadly, don’t stop people from fighting with one another. We responded on thirty-nine family related calls plus another nineteen calls regarding juvenile related problems. In at least five of those cases, one or more persons were arrested.

Drunk Driving

Officers ended the year working several DUI enforcement shifts, and our efforts have paid off. During the year we have arrested eighty-one drunk drivers! Eleven of those arrests were made during the month of December! That’s the highest number of DUI arrests for a single month all year, the highest number of drunk driver arrests in the past six years!

Drug Enforcement

Our officers also arrested an additional sixteen persons on drug offenses, bringing the year’s total up to 238 arrests. Those sixteen arrests were down slightly, in part because our local drug officer has resigned his position here and taken a job at the Utah County Sheriff’s Department.

Injury Car Accidents

Public Safety responded to a multiple car accidents during December, including at least one where the driver needed to be extricated from her car. Two of the three drivers in that accident were transported to the emergency room for treatment. They were later released from the hospital. In all a total of fourteen injury accidents occurred, many because drivers didn’t slow down for icy/snowy road conditions.

Firefighters also responded to two fires in homes. Fortunately the fires were in the kitchen ovens, so damage was limited to smoke damage only, and there were no injuries.

Christmas Celebration

Apparently one young child decided that the Church Nativity play wasn’t much fun… and the elevator in the church looked much more appealing. Playing unattended in an elevator however, isn’t always without drawbacks. The doors on the elevator became stuck, and the child had to be rescued by police and fire.

Non-Reportable

128

Reportable 343

Hit & Run 75 Injury

104

Traffic Complaints

965

Family Problems

482

Domestic Violence

134 Thefts

594 Graffiti

62

Drug Cases 218


Year’s End

Officers finished the year with a total of 89 traffic accidents, bringing the total this year to 650 accidents.

Of those accidents, 104 had one or more persons injured. In 343 of those accidents, damages exceeded $1,500. The $1,500 limit is set by the State as the level that requires a formal accident report be submitted by the Police Department. Another 75 accidents were “hit and run” accidents, where one of the drivers fled the scene.

Some of our more ‘common’ calls this past year included officers investigating nearly one thousand complaints about traffic problems, and nearly five hundred “family problem” calls.

This chart shows the numbers tallied during 2014 for drug cases, domestic violence, graffiti, thefts, family problems and traffic complaints, and gives a quick look at some of what our officers do.

In all, officers investigated more than 12,000 different offenses, from one adult abuse case to four zoning violations.

Of course some ‘thefts’ are counted separately. For example, the ten automobiles that were stolen do not show up in the above chart. Also not included are burglaries. While we classify burglaries not only by the type of building burglarized, but also by how entry into the building was made (forced entry, unknown entry, unlawful entry).

This year, in fact, we even had one pick pocket case reported to us! As you can see, shoplifting and ‘other’ thefts comprised the bulk of our cases, with 180 and 200 of each respectively. People having items stolen from their parked cars was third with 83 cases being reported. These cases involved items left overnight in unlocked cars, as well as property stolen from cars that were locked (although being locked makes the theft that much more difficult for the thieves! Ten of those cases came during the month of December.

December was surprisingly quiet when it came to thefts however. We would normally expect an increase in the numbers of shoplifting cases and thefts from vehicles, as people do their Christmas “shopping” by stealing what doesn’t belong to them. And while the number of reported shoplifting cases did rise from five in November to sixteen in December, it certainly could have been worse! And the thefts from parked cars only increased by one (from nine to ten). That’s not too horrible considering the wildly increased amount of property left in cars while owners are shopping for Christmas.

Of the nineteen vehicles reported stolen, most were either passenger cars or pick up trucks. One was really easy to solve, as the owner had dropped his car off at the shop to have repairs done. When he went by the shop later he couldn’t see his car! Turned out it was in the garage… being worked on…

Theft of a Bicycle 40 Theft of Property from

Building 35

Theft from a Coin Machine 9

Theft through Deception 4

Theft from the Library 4

Theft from a Motor Vehicle 83

Theft "Other" 200

Pick-Pocketing 1

Shoplifting 180

Theft of Services 11

Theft of Vehicle Parts 11

Auto Theft 10

Motorcycle Theft 5

Truck/Bus Theft 2

Theft "Other" Vehicle 2

Residential Burglary 15

Non Residential Burglary 41

Storage Shed Burglary 6

Stolen, $423,265.00

Recovered, $202,050.00

$0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00

Evid in Storage

4118

New Evidence

1421

Return/Destroy 456


On the average month, during 2014, we had 1.68 property crimes per 1,000 persons and 0.09 violent crimes per 1,000 persons in our City. According to the FBI, “property crimes” include all burglaries, thefts of property, thefts of vehicles and arson. “Violent crimes” include homicides, sexual crimes (rape, etc.), robbery and assaults (except for ‘simple’ assaults).

The number of police reports (called “law” screens) dropped in December. The drop is pretty typical, and has occurred each of the past three years, as shown here:

Officers continue to recover larger than normal amounts of stolen property as well. The recent arrest and charging of a suspect in the theft of nearly fifty assorted firearms, some of which were extremely valuable collector’s items, was of particular note this past year. Those guns pushed our percentage of recovered property to nearly fifty percent!

The suspect in the case was eventually charged in Federal Court, and could face many years in prison.

This is well above the national averages, which usually hover well under twenty percent! Even for us however, the more than forty-eight percent is something to brag about.

We continue to move hundreds of pieces of evidence in and out of our evidence room each month. During 2014, we brought in as many as 239 pieces of evidence in one month, and a total of 1,421 items were booked in. Another 456 items were either destroyed (as is the case with contraband) or returned to the owners (such as the guns mentioned above). We ended the year with more than 4,300 items in our evidence room and averaged more than 4,100 items at any given time during the year.

600

700

800

900

1000

1100

1200

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Police 2012 Police 2013 Police 2014

91.21%

95.29%

93.34%

94.51% 94.64%

93.94%

90.56%

93.49% 93.25%

90.77%

94.56%

90%

91%

92%

93%

94%

95%

96%

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Officer Presence

91.2%

Verbal Persuasion

3.5%

Minimal Physical

2.1% Moderate Physical

1.0% TASER Display 0.2%

TASER Used 0.2%

Firearm Displayed

1.8%

SWAT Team Used 0.1%

2014 Use of Force


Use of Force

Much has been said lately in both the national and local news media about the use of force by police officers around the nation. As a department, we saw the need to review the amount of force we use nearly ten years ago. As time has progressed we have improved our system of tracking, making it mandatory on all arrests. Eighteen “levels” of force are tracked in our current system, ranging from “officer presence” to “firearm used” (also called ‘deadly force’).

Not surprisingly, we are fortunate to live in an area where most people (even those we arrest on a regular basis) are fairly compliant.

The two lowest levels are “FLA1” for “Officer Presence” and “FLB1” for “Verbal Persuasion”. A person arrested with the level of force being “Officer Presence” is the person who, when advised that they are “under arrest” makes no effort to resist or flee. Those people simply comply with the officer. Every so often, while putting up no physical resistance, an arrestee will attempt to talk their way out of being arrested. These people may want to argue verbally with the officer, may attempt to make excuses or offer some other reason that the officer either can’t or shouldn’t arrest them. Because there is no physical resistance, officers basically talk the person into compliance. At times it may be time consuming, but it is always better than having to use physical force to make the arrest.

Not surprisingly, these two levels of force account for more than 90% of our arrests, as shown here:

(As you can see, these figures are fairly consistent over the past ten years. We believe this reflects well on both our community and our officers. ) This past year (2014) shows a pretty consistent pattern as far as the use of force goes. As can be seen on this chart, “Officer Presence” at 91.2% was by far the most common level of force used by our officers, followed by “Verbal Persuasion” at 3.5%. The third highest level of force, “Minimal Physical” accounted for about two percent of our arrests. These arrestees are the ones who may pull away from an officer or struggle in a fairly passive manner.

Every so often our officers encounter subjects who decide they aren’t going to jail regardless of what our officer says. In those cases officers have a variety of choices to assist them in making the arrest, and doing so with the safety of both the officer and the suspect in mind. One of those choices is the “Taser” which uses an electrical current to disrupt the suspect’s ability to physically fight with an officer. Officers will display their Taser and if possible warn the suspect that they are about to be “tased.” As you can see from the chart, it is a very low percentage. The 0.2% where the Taser was displayed and the 0.2% where it was actually used represent a grand total of exactly four arrestees (out of the more than 1,000) we arrested this past year!

020406080

JAN

FEB

MAR AP

R

MAY JUN

JUL

AUG

SEP

OCT

NO

V

DEC

Total Animals Taken to Shelter 2014

0

50

100

150

200

250


FIRE 2012 FIRE 2013 FIRE 2014


What may seem to be unusual or out-of-character is the level of force referred to as “Firearm Displayed.” This level of force is recorded whenever any officer on scene has drawn his sidearm or his patrol rifle. At just under two percent, this level of force used is ranked fourth, which again may seem out of the ordinary. However, when you consider that this is the level of force used when stopping stolen vehicles, serving search warrants at known drug dealers’ homes or known gang members’ homes and for other felony stops and arrests, it becomes more understandable. For example, if we serve a search warrant for drugs at a home and end up arresting six people, and when entering the home we have firearms “at the ready” then six arrests are made with the level of force listed as “Firearm Displayed” thus skewing at least the appearance of the statistical data.

Animal Control

Our Animal Control Officers finished the year having impounded a total of 159 dogs, 295 cats and 16 “other” animals ranging from rabbits to turtles for the year. Another 135 animals were released to the owners during 2014, and at more than 1,500 calls this year, our ACOs stayed pretty busy.

Fire & EMS

The Fire Department averaged sixty-five active members during 2014. They responded to nine structure fires during the year, and in each case were able to keep the fire from spreading to other surrounding buildings.

The EMS figures for the year showed that Fire/EMS first responders answered 1,334 calls for help this past year. On duty fire fighters responded to 933 of those calls, and arrived on scene to begin treatment in less than eight minutes 99% of the time. They continue to improve their service to our community, as they meet or exceed their very high standards of professionalism.

Overall, the Department of Public Safety had a great year in 2014, and we look forward to serving our community this coming year.

25

50

75

100

125

150

175


EMS 2012 EMS 2013 EMS 2014


Public Works – Jan 2015

Significant Events PW Administration: Worked with UDOT on 400 S widening project (between 100 W & 400 E). Continued work on the 400 South & Brookside Drive intersection realignment. Negotiated a reduced cost for the Pressurized Irrigation Transmission Pipeline project, Phase 2B with the contractor. Continued preliminary investigation into rehabilitating the Burt Springs collection area to capture the full culinary water right allotment to the City. Engineering Division:

• Continued work with CRS to design the 950 West Railroad Crossing at 1350 South. A 30% design has been completed. Permit applications will be submitted in January.

• The Transportation Master Plan is now in the modeling phase, with the , CIP, IFFP and IFA documents to follow.

• Awarded contracts on the three phases of the 36” transmission pipeline from pond to 950 West. Vancon, Inc. begins work on Phase 2B in mid-to-end January.

• Began design work for the 400 S & 800 E intersection realignment. Property acquisition is nearing closure. Streets Division: Filled pot-holes throughout town. Repaired 5 trip-hazards on sidewalks. Hauled and stockpiled salt.

• Recycling: Over 1,245 customers participating in the recycling program. Water Division: Continued investigative work on the Burt Springs collection area. This work included allowing “potable” divers to enter the 36” diameter collection pipeline, inspecting the pipeline’s full 260-foot length. Water crews repaired 12 fire hydrants. Installed new mainline shut-off valve on the large diameter main near Flow Serve on Spring Creek Place. Wastewater/Storm Water Division: Cleaned 5,244 feet of sewer main pipeline. Cleaned and inspected 60 sewer manholes and repaired 31 sewer manhole troughs. Sold 227 cubic yards of compost. Removed tons of dirt and debris from City streets through street sweeping. Repaired damaged South Lift Station transfer switch.


_OCT NOV DEC • Administration - Customer Service Work Orders Received: 172 159 184 • Water - Leaks Repaired in the Water Distribution System 13 8 13 • Water Stopped Meters (current #/#fixed this month) 2/0 2/0 2/0 • Wastewater Collection - Footage of Sewer Pipe Televised: 4,344 688 3,363 • Wastewater Treatment Plant - Sewage Treated (mgd*) 3.38 3.38 3.29 • Engineering - In-house design projects: 7 9 9 • Streets - Citizen Work Orders Completed** 16 11 15

* (million gallons per day) ** (includes traffic sign & sidewalk replacements, street sweeping call-outs, pot-hole filling)