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Quorum = 3

Agenda Budget and Finance

Tuesday, November 16, 2021, 1:30 P.M. DART Board Room – 1st Floor

1401 Pacific Ave., Dallas, Texas 75202 (Estimated Meeting Time: 45 minutes)

1. Approval of Minutes: October 26, 2021 2. Approval to Exercise Contract Options for Occupational Medical Services

(Jon-Bertrell Killen/Nicole Fontayne-Bárdowell) [5 minutes] 3. Approval of Contract for Operations Insurance Broker Services

(Jon-Bertrell Killen/Nicole Fontayne-Bárdowell) [10 minutes] 4. Approval to Add TEXRail and Grapevine Vintage Railroad to DART’s Rail

Liability Program (Jon-Bertrell Killen/Nicole Fontayne-Bárdowell) [15 minutes] 5. Approval to Amend DART Fare Structure to Extend the Discount GoPass®

Tap Card Pilot Program and to Provide a Monthly Payment Option for the Corporate Annual Pass Program (Jon-Bertrell Killen/Nicole Fontayne-Bárdowell) [15 minutes]

6. Identification of Future Agenda Items 7. Adjournment

The Budget and Finance Committee may go into Closed Session under the Texas Open Meetings Act, Section 551.071, Consultation with Attorney, for any legal issues, under Section 551.072 Deliberation Regarding Real Property for real estate issues, arising or regarding any item listed on this Agenda.

This facility is wheelchair accessible. For accommodations for the hearing impaired, sign interpretation is available. Please contact Community Affairs at 214-749-2799, 48 hours in advance.

Chair – Jon-Bertrell Killen Vice-Chair – Gary Slagel

Members – Flora M. Hernandez, Michele Wong Krause, and Paul N. Wageman

Staff Liaison – Nicole Fontayne-Bárdowell

2021-10-26 Budget-Finance Minutes 1 11/10/2021: 8:00 A.M.

AGENDA ITEM NO. 1

MINUTES DALLAS AREA RAPID TRANSIT

BUDGET AND FINANCE COMMITTEE MEETING October 26, 2021

The Dallas Area Rapid Transit Budget and Finance Committee meeting came to order at 3:45 p.m., Tuesday, October 26, 2021, at DART Headquarters, 1401 Pacific Avenue, Dallas, Texas, with Chair Enoch presiding. The following Committee members were present: Mark Enoch, Jon-Bertrell Killen, Robert C. Dye, Michele Wong Krause, and Paul N. Wageman. Other Board Members present: Flora M. Hernandez, Rodney Schlosser, Gary Slagel, Rick Stopfer, Patrick J. Kennedy and Hosanna Yemiru. Others present: Nadine S. Lee, Gene Gamez, Carol Wise, Dwight D. Burns, Nancy Johnson, Donna Henry, and Josefina Chavira. 1. Approval of Minutes: September 28, 2021

Mr. Dye made a motion to approve the Minutes from the September 28, 2021, Budget and Finance Committee Meeting and enter into the record as written. Ms. Wong Krause seconded and the motion was approved unanimously.

2. Approval of Depository Bank Disbursement Officers and Signature Authorizations Mr. Dwight Burns, Treasurer, briefed the Committee (slides on file with the Office of Board Support) as follows:

• Recommendation (slide 1) • Purpose (slide 2) • Depository Bank Disbursement Officers (slides 3-4) • Recommendation (slide 5) Mr. Wageman moved to forward this draft resolution to the Committee-Of-The-Whole agenda, with a recommendation, stating: Section 1: Individuals in the following positions or individuals assigned to

positions on an interim basis are designated as Disbursement Officers, authorized to disburse DART funds through their signatures or approvals on accounts payable checks, payroll checks, and claims checks, Automated Clearing House (ACH) electronic payments, and wire transfers:

President & Chief Executive Officer Chief Financial Officer

Treasurer Controller

Assistant Treasurer Treasury Operations Senior Manager (repetitive wire transfers only)

Section 2: A facsimile signature of the President & Chief Executive Officer is sufficient authorization for accounts payable checks and Automated Clearing House (ACH) electronic payments under $100,000.


Section 3: Accounts payable disbursement checks and Automated Clearing House (ACH) electronic payments of $100,000 or more require the facsimile signature of the President & Chief Executive Officer and the manual signature of one Disbursement Officer.

Section 4: A facsimile signature of the President & Chief Executive Officer is sufficient authorization for all payroll checks under $15,000. Payroll checks in the amount of $15,000 or more require the manual signature of one Disbursement Officer.

Section 5: Claims checks up to $15,000 require a facsimile signature of the President & Chief Executive Officer. All claims checks in the amount of $15,000 or more also require the manual signature of one Disbursement Officer.

Section 6: Individuals in the following positions or individuals assigned to positions on an interim basis are authorized to transfer funds to and from the following accounts: General Operating; Project Funds including but not limited to the Toyota Fund, Streetcar Fund, Regional Railroad Right-of-Way Corporation Fund, Platform Extension Fund; Commercial Paper System Expansion and Acquisition Fund (SEAF); Bond SEAF; Financial Reserve; Insurance Reserve; Mobility Assistance and Innovation Fund (formerly “Capital Reserve Fund”); State or Local Government Provided Fund; Senior Lien Debt Service Fund; and Senior Subordinate Lien Debt Service Fund: |table1077|

Section 7: The President & Chief Executive Officer or her designee is authorized to execute the necessary agreements with DART’s depository bank to effectuate this change.

Section 8: This resolution will take effect upon notification to the depository bank. Mr. Dye seconded and the motion was approved unanimously.

3. +Approval to Pay Premium for Master Property Insurance Policy Ms. Nery Armbruster, Senior Manager of Insurance Programs, briefed the Committee (slides on file with the Office of Board Support) as follows:

• Recommendation (slide 1) • Master Property Program (slide 2) • Property Market (slide 3)

Mr. Wageman stepped out of, and Mr. Kennedy entered, the meeting at 3:50 p.m.

• Ten Year Property Claims History (slide 4) • Property Insurance Rates (slide 5) • Premium Rates Comparison (slide 6) • 2021 Property Program (slide 7) • Total Cost (slide 8) • Cost Allocation (slide 9) • Recommendation (slide 10) Mr. Dye moved to forward this draft resolution to the Committee-Of-The-Whole agenda, with a recommendation, stating the President & Chief Executive Officer, or her designee, is authorized to pay the amount of $4,312,102 in property insurance


premium, $42,000 in terrorism insurance premium, and $110,493 in surplus lines fees for a total of $4,464,595, plus a contingency of $50,000 for additional assets to be added to the policy, for a total amount not to exceed $4,514,595 for the annual renewal of the property policy period beginning November 1, 2021.

Mr. Schlosser entered the meeting at 3:56 p.m. Mr. Wageman seconded and the motion was approved unanimously.

4. *Update on Amounts Due to DARTMr. Kennedy stepped out of the meeting at 3:56 p.m.

Mr. Tadele Gelassie, Interim Assistant Vice President/Controller, briefed the Committee (slides are on file with the Office of Board Support) as follows:

• Amounts Owed to DART –Amtrak: As of 10/19/2021 (slide 1)

Mr. Kennedy reentered the meeting at 3:58 p.m. Mr. Wageman requested Mr. Gelassie explain the reason for the right off. Mr. Gelassie explained this was done primarily due to train delays. Mr. Wageman inquired if the train delay issues had been addressed. Mr. Gelassie responded yes. Ms. Nadine S. Lee, President & Chief Executive Officer, interjected that staff would provide that information.

Ms. Yemiru entered the meeting, and Mr. Schlosser stepped out of the meeting, at 4:01 p.m. After further discussion, Mr. Gelassie concluded the presentation as follows:

• Amounts Owed to DART: Streetcar FY21 O&M Billing and Payment (slide 2)

• A New Accounts Receivable Collection Standard Operating Procedures (SOP) (slide 3)

Ms. Torres entered the meeting at 4:04 p.m. 5. Identification of Future Agenda Items

There were no future agenda items identified for this committee.6. Adjournment

There being no further business to discuss, the meeting was adjourned at 4:05 p.m.

_____________________________ Josefina Chavira, CAP Board Committee Secretary

/jc +Same Night Item*Briefing Item

Agenda ReportAttachments:1. Procurement Analysis2. M/WBE Details3. Expenditure Justification

Voting Requirements: Majority

DATE: November 16, 2021 SUBJECT: Approval to Exercise Contract Options for Occupational Medical Services

RECOMMENDATION

Approval of a resolution authorizing the President & Chief Executive Officer or her designee toexecute contract modification with Occupational Health Centers of the Southwest, P.A. “ConcentraMedical Centers” [Contract No. 2028021-03] to: 1) exercise two, one-year options; and 2) increasethe not-to-exceed amount by $368,000, for a new total authorized amount not to exceed $936,602.

FINANCIAL CONSIDERATIONS

• The contract options for Occupational Medical Services are included in the FinanceDepartment's FY 2022 operating budget.

• Sufficient funding for for these contract options in the amount of $368,000 is included in boththe Finance Department's FY 2022 Operating Expense Budget and the Operating Expense lineitem of the FY 2022 Twenty-Year Financial Plan.

BUSINESS PURPOSE

• On January 24, 2017 (Resolution No. 170006), the Board approved a contract for OccupationalMedical Services with Occupational Health Centers of the Southwest, P.A. "Concentra MedicalCenters." The current contract for Occupational Medical Services expires on February 10, 2022.

• As a condition of Federal Transit Administration (FTA) funding, the Omnibus TransportationEmployee Testing Act of 1991 requires recipients of Federal Transit funds to establish alcoholand drug testing programs. The act requires recipients to follow the FTA's drug and alcoholtesting regulations (49 CFR Part 655) and the Department of Transportation's (DOT) workplacetesting procedures (49 CFR Part 40).

• The Texas Commercial Driver License Law of 1989 and the Texas Department ofTransportation require all employers to ensure that employees who operate a commercial motorvehicle have a Commercial Driver License (CDL) and meet medical and vision requirements forthis license. The obligation to ensure that employees remain fit to drive a commercial vehiclecontinues for as long as an employee performs that function for an employer. Recertificationphysicals are required.

• DART obtains drug and alcohol testing services as well as physical examinations through anoutside vendor trained and qualified to provide pre-employment and periodic physical

AGENDA ITEM NO. 2

Occupational Medical Services 11/10/2021 1:55:08 PM1

examinations, drug testing, breath alcohol tests, fitness for duty evaluations, medical monitoring,administering of vaccines, and other medical services that may be required as a condition ofemployment.

• The pricing for the first and second one-year options was secured at $229,264 and $252,190,respectively, for a total of $481,454. Due to changes in DART's requirements estimatedquantities were adjusted resulting in decreases in option year one and two pricing.

• Option pricing decreased to $181,000 for year one and $187,000 for year two, for a total of$368,000 reducing the costs by a total of $113,454.

• Approval of this contract modification will achieve the Board Strategic Priority 4: Pursueexcellence through employee engagement, diversity, development, and well-being.

PROCUREMENT CONSIDERATIONS

• The base term of the contract is five years beginning February 10, 2017.

• The pricing for the exercise of the option years is fair and reasonable.

• The contract award analysis is provided as Attachment 1.

D/M/WBE CONSIDERATIONS

• The goal for this contract was established in August 2016 at 11% M/WBE participation.

• Occupational Health Centers of the Southwest, P.A. “Concentra Medical Centers”, the primecontractor, has committed to exceed the goal.

• The M/WBE analysis and Equal Employment Opportunity (EEO-1) information are included inAttachment 2. The prime contractor’s actual EEO-1 report is available upon request.

LEGAL CONSIDERATIONS

• Section 452.055 of the Texas Transportation Code authorizes DART to contract for theprovisions of goods and services.


Attachment 1

Dallas Area Rapid Transit Authority

PROCUREMENT ANALYSIS

Exercise Option/Increase Funding

Modification No. 2

Contract Information

A. Contract Description: Occupational Medical Services

B. Contractor: Occupational Health Centers of the Southwest, P.A. “Concentra Medical

Centers”

C. Contract Number: C-2028021-03

D. Contractual Action: Exercise two, one-year options and increase funding

E. Current Contract Amount: Not to exceed $568,602

F. Contract Modification Amount: $368,000

G. New Contract Amount: Not to exceed $936,602

H. Contract Type: Indefinite Quantity/Indefinite Delivery

I. Current Term of Contract/Performance Period: Five-years base term

J. Remaining Options Available: Two, one-years options

K. Price Considerations: The initial contract award was based on full and open competition,

and all bids were evaluated inclusive of option year pricing. The price is fair and reasonable.

L. Negotiation Memorandum: Available for review in the contract file.

M. Determinations Required: N/A

N. Funding: Local

O. Determination of Responsibility:

Bond Check: N/A

Reference Check: Satisfactory

Financial Responsibility Survey: Satisfactory

Insurance Check: Satisfactory

On-Site Inspection: N/A

Arithmetic Check: N/A

Verification of Offer: N/A

Buy America Certification and/or Audit, if applicable: N/A

Debarred/Suspended list: Not on the debarred /suspended list

Determination and Recommendation

Occupational Health Centers of the Southwest, P.A. “Concentra Medical Centers”, is a


Attachment 1

responsible contractor for the modification described above. Therefore, execution of the contract

modification is recommended.


Attachment 2

Approval to Exercise Contract Options for Occupational Medical Services

M/WBE Considerations

The goal for this contract was established in August 2016 at 11% M/WBE participation. This

contract modification of $368,000 will increase the contract amount to $936,602. Of the modification

amount, $73,600 has been committed to the following certified firms:

VENDOR LOCATION ETHNICITY SERVICE AMOUNT

Global Building

Maintenance, Inc.

Dallas, TX Asian Pacific

Male

Cleaning

Services

$62,560

Kahn Mechanical

Contractors

Dallas, TX White Female HVAC

Services

$11,040

M/WBE PARTICIPATION (FOR THIS INCREASE): $73,600

For the entire contracting period Occupational Health Centers of the Southwest, P.A. “Concentra

Medical Centers”, the prime contractor, has committed to exceed the goal through utilization of the

following certified firms:

VENDOR LOCATION ETHNICITY SERVICE AMOUNT PERCENTAGE

Global Building

Maintenance, Inc.

Dallas, TX Asian Pacific

Male

Cleaning

Services

$159,222 17.00%

Kahn Mechanical

Contractors

Dallas, TX White Female HVAC

Services

$28,098 3.00%

____________ ____TOTAL M/WBE PARTICIPATION: $187,320 20.00%*

NOTE: The goal is based on the new not to exceed amount of $936,602. If there are any changes to

this amount, the original goal shall still apply.

*The percentage and dollar amounts may remain level, increase or decrease depending on the

circumstances.

Summary EEO-1 Report:

Occupational Health Centers of the Southwest, P.A. “Concentra Medical Centers” is headquartered in

Valencia, CA and employs 3,194 individuals. The following is an analysis of their EEO-1 report:

ASIAN BLACK HISPANIC NATIVE

AM WHITE

MULTI

RACIAL TOTAL Percentage

MALES 148 69 245 3 498 23 986 30.87%

FEMALES 189 231 703 16 1,022 47 2,208 69.13%

TOTAL 337 300 948 19 1,520 70 3,194 100.00%

PERCENTAGE 10.55% 9.39% 29.68% 0.60% 47.59% 2.19% 100%


Attachment 3

Board-Approved Expenditure Justification Exercise Two, One-Year Contract Options for Occupational Medical Services

PURPOSE OF CONTRACT/AGREEMENT

DOLLAR AMOUNT

CONTRACT TERM

TYPE OF PROCUREMENT

1. Is it necessary?2. Does it need to happen now?3. Can it be phased?4. Can we reduce the amount?

This contract modification will cover

cost associated with DART Occupational

Medical Services [C-2028021-03].

$368,000 for a new total

authorized not to exceed amount of $936,602

Five-year base term with two, one-year

options

Contract Modification

1. Yes, required employee medical services.

2. Yes, the current contract willexpire February 10, 2022.

3. No, part of employees benefit package.

4. Yes, quantities were adjusted to reflectcurrent requirements, resulting in pricereductions for option year one and two.

Occupational Medical Services 11/5/2021 10:30:59 AM1Occupational Medical Services 11/10/2021 1:55:08 PM1

DRAFT

RESOLUTION

of the

DALLAS AREA RAPID TRANSIT BOARD

(Executive Committee)


WHEREAS, as a condition to receive Federal Transit Administration (FTA) funding, the OmnibusTransportation Employee Testing Act of 1991 requires recipients of Federal Transit funds toestablish alcohol and drug testing programs; and

WHEREAS, the Act requires recipients to follow the FTA's drug and alcohol testing regulations(49 CFR Part 655) and the Department of Transportation's (DOT) workplace testing procedures (49CFR Part 40); and

WHEREAS, it is necessary to obtain Occupational Medical Services in compliance with TexasCommercial Driver License Law of 1989 and the Texas Department of Transportation; and

WHEREAS, the current five-year contract with Concentra will expire on February 10, 2022. Thecontract was approved by the Board on January 24, 2017 (Resolution No. 170006); and

WHEREAS, the proposed pricing for the contract options is fair and reasonable; and

WHEREAS, funding for these contract options is within current budget and FY 2022 Twenty-YearFinancial Plan allocations.

NOW, THEREFORE, BE IT RESOLVED by the Dallas Area Rapid Transit Board of Directorsthat the President & Chief Executive Officer or her designee is authorized to execute a contractmodification for Occupational Medical Services with Occupational Health Centers of theSouthwest, P.A. “Concentra Medical Centers” [C-2028021-03], to:

Section 1: Exercise two, one-year options.Section 2: Increase the not-to-exceed amount by $368,000, for a new total authorized

amount not to exceed $936,602.

Occupational Medical Services 1


Prepared by:_______________________________Nicole Fontayne-BárdowellExecutive Vice President/ChiefAdministrative Officer &Interim Chief Financial Officer

Approved as to form:_______________________________Gene GamezGeneral Counsel

Approved by:_______________________________

Nadine S. LeePresident & Chief Executive Officer

Occupational Medical Services 2

Agenda ReportAttachments:1. Contract Award Analysis2. M/WBE Details3. Expenditure Justification


DATE: November 16, 2021 SUBJECT: Approval of Contract for Operations Insurance Broker Services

RECOMMENDATION

Approval of a resolution authorizing the President & Chief Executive Officer or her designee toaward a five-year contract for operational insurance broker services with Willis Towers WatsonInsurance Services West, Inc., [Contract No. C-2064634-01], for a total authorized amount not toexceed $696,000.

FINANCIAL CONSIDERATIONS

• This contract for operational insurance broker services is included in the Finance Department’sFY 2022 operating budget.

• Sufficient funding for this contract in the amount of $696,000 is included in both the FinanceDepartment’s FY 2022 Operating Expense Budget and the Operating Expense line item of theFY 2022 Twenty-Year Financial Plan.

BUSINESS PURPOSE

• The current contract for Operations Insurance Broker Services expires on January 17, 2022.Willis Towers Watson West, Inc. is the incumbent contractor.

• DART requires insurance broker services to design, market, purchase, and review insurancepolicies including Property (TRE property, DART headquarters, bus and rail facilities, transitcenters, rail stations, tracks, catenary system, and trains. Buses and non-revenue fleet are onlycovered while in a DART owned garage.), Cyber Liability/Technical Errors and Omissions, RailLiability, and all other coverages and policies required to protect DART. The design, marketing,purchase, and review of the Rail Liability policy is on behalf of DART, Trinity Railway Express(TRE) and Denton County Transportation Authority (DCTA). DART self-insures bus liability.

• The insurance broker also provides advisory services, risk assessments, contract review, claimsreporting and monitoring, and worker’s compensation claims oversight.

• The insurance broker will assist DART on the program design, preparing the solicitation, andmarketing a Third-Party Administrator (TPA) contract for Workers’ Compensation, FamilyMedical Leave, and Short-Term Disability claims administration, and a Long-Term Disabilityinsurance program.

AGENDA ITEM NO. 3

Contract for Operations Insurance Broker Services 11/10/2021 1:58:14 PM1

• Approval of this contract will help achieve Board Strategic Priority 2: Provide stewardship ofthe transit system, agency assets and financial obligations.

• The Board-Approved Expenditure Justification is included as Attachment 3.

PROCUREMENT CONSIDERATIONS

• The Request for Proposal (RFP) was issued on September 3, 2021, and closed on September 23.The RFP was distributed to 223 vendors. Three proposals were received. The proposals werereceived from Alliant Insurance Services, Marsh USA, Willis Towers Watson West Inc.

• Willis Towers Watson West, Inc. received the highest combined technical and pricing score.

• This will be a definite quantity/definite delivery contract, for a term of five years.

• The contract award analysis is provided as Attachment 1.

D/M/WBE CONSIDERATIONS

• The goal for this contract was established in July 2021 at 17% M/WBE participation.

• Willis Towers Watson Insurance Services West, Inc., the prime contractor, has committed toexceed the goal.

• The M/WBE analysis and Equal Employment Opportunity (EEO-1) information are included inAttachment 2. The prime contractor’s actual EEO-1 report is available upon request.


• Section 452.055 of the Texas Transportation Code authorizes DART to contract for theprovisions of goods and services.


Attachment 1

Dallas Area Rapid Transit Authority CONTRACT AWARD ANALYSIS

(Request for Proposals) RFP NO. P-2064634

Contract Information A. Description: Operations Insurance Broker Services B. Contractor: Willis Towers Watson Insurance Services West, Inc. C. Contract Number: C-2064634-01 D. Contract Amount: Not to exceed $696,000 E. Contract Type: Definite Quantity/Definite Delivery F. Performance Period/Term of Contract: Five years G. Options Available: N/A H. Bond Requirement: N/A I. Liquidated Damages: N/A J. Funding Source: Local Solicitation Information A. Issue Date: September 3, 2021 B. Number of Notifications Sent: 223 C. Date and Time for Proposal Receipt: September 23, 2021 @ 3:00 P.M. (Central Time) D. Proposals Received: Three E. Discussion of Proposal Evaluation Process: This was a competitively negotiated

procurement. A source Evaluation Committee (SEC) was appointed to conduct proposal evaluations and the proposals were evaluated against the following criteria:

Qualification of the Firm and Past Performance 150 Maximum Points Qualifications of Staff and Project Personnel 350 Maximum Points Work Plan, Work Management and Project Approach 300 Maximum Points Price 200 Maximum Points Total 1,000 Maximum Points F. Discussion of Unacceptable Proposals: N/A


Attachment 1

G. Proposal Scoring: The following three proposals represents the final scores, following evaluation of the Best and Final Offers.

Firms Total Amount

Five Year Contract

Pricing Score (Max Points 200)

Technical Score (Max Points 800)

Total Score (Max Points 1000)

Alliant Insurance Services, Inc.

$525,000

200

552

752

Marsh USA Inc.

$870,000

121

610

731

Willis Towers Watson Insurance Services West, Inc.

$696,000

151

699

850

H. Negotiation Memorandum: Available for review in the contract file. I. Cost & Price Analysis: Prices are fair and reasonable based on historical pricing, and

comparison to the independent cost estimate (ICE). J. Determination of Responsibility: Bond Check: N/A Reference Check: Satisfactory Financial Responsibility Survey: Satisfactory Insurance Check: Yes On-Site Inspection: N/A

Arithmetic Check: Yes Verification of Offer: N/A Buy America Certification and/or Audit, if applicable: N/A Debarred/Suspended list: Not on the debarred /suspended list K. Protests Received: None L. Determinations Required: N/A Determination and Recommendation Willis Towers Watson Insurance Services West, Inc. is determined to be the responsible contractor that achieved the highest score considering technical and price factors. They have the capacity to perform this contract and are recommended for award.


Attachment 2

Approval of Contract for Operations Insurance Broker Services

M/WBE CONSIDERATIONS

The goal for this contract was established in July 2021 at 17% M/WBE participation. Willis Towers

Watson Insurance Services West, Inc., the prime contractor, has committed to exceed the goal through

utilization of the following certified firms:

VENDOR LOCATION ETHNICITY SERVICE AMOUNT PERCENTAGE

National

Insurance

Consultants,

Inc.

Las Vegas,

NV Black Male Consulting

Services $104,400 15.00%

The Jenkins

Agency Arlington, TX Black Female

Consulting

Services $69,600 10.00%

TOTAL M/WBE PARTICIPATION: $174,000 25.00%*

NOTE: The goal is based on the not to exceed amount of $696,000. If there are any changes to this

amount, the original goal shall apply.

*The percentage and dollar amount may remain level, increase or decrease depending on the

circumstances.

Summary of EEO-1 Report:

Willis Towers Watson Insurance Services West, Inc., is located in Dallas, TX and employs 100

individuals. The following is an analysis of their EEO-1 report:

ASIAN BLACK HISPANIC

NATIVE

AM WHITE TOTAL Percentage

MALES 0 2 0 0 27 29 29.00%

FEMALES 0 24 5 0 42 71 71.00%

TOTAL 0 26 5 0 69 100 100%

PERCENTAGE 0.00% 26.00% 5.00% 0.00% 69.00% 100%


Attachment 3

Board-Approved Expenditure Justification

New Contract for Operations Insurance Broker Services

PURPOSE OF

CONTRACT/AGREEMENT

DOLLAR AMOUNT

CONTRACT

TERM

TYPE OF

PROCUREMENT

1. Is it necessary? 2. Does it need to happen now? 3. Can it be phased? 4. Can we reduce the amount?

This contract is for DART’s Operations Insurance Broker

Services [C-2064634-01].

Not to exceed $696,000

Five-year contract starting

January 18, 2022

Request for Proposal (RFP)

1. Yes, for DART’s operations insurance broker services. 2. Yes, the current contract will expire January 17, 2022. 3. No, this contract is for operations insurance broker services to secure insurance for DART’s operation. 4. No, prices were reduced during the BAFO (Best and Final Offer) negotiations.


DRAFT

RESOLUTION

of the




WHEREAS, DART requires insurance broker services to design, market, purchase, and reviewinsurance policies including Property, Cyber Liability/Technical Errors and Omissions, RailLiability, and all other coverages and policies required to protect DART; and

WHEREAS, insurance broker services are required to provide insurance policy design andmarketing, technical consulting, and the acquisition of a third-party administrator for Workers'Compensation, Short-Term Disability and Family Medical Leave claims administration, and aLong-Term Disability insurance policy; and

WHEREAS, the insurance broker will provide ongoing claims support, and insurance policymaintenance services necessary for Property and Liability programs supporting DART's operations;and

WHEREAS, a competitive sealed proposal procurement was conducted in accordance with DARTProcurement Regulations; and

WHEREAS, the proposed pricing is fair and reasonable; and

WHEREAS, funding for these services is within current Budget and FY 2022 Twenty-YearFinancial Plan allocations.

NOW, THEREFORE, BE IT RESOLVED by the Dallas Area Rapid Transit Board of Directorsthat the President & Chief Executive Officer or her designee is authorized to award a five-yearcontract for operational insurance broker services with Willis Towers Watson Insurance ServicesWest, Inc., [Contract No. C-2064634-01], for a total authorized amount not to exceed $696,000.

Contract for Operations Insurance Broker Services 1




Approved by:_______________________________


Contract for Operations Insurance Broker Services 2

Agenda ReportVoting Requirements: Majority

DATE: November 16, 2021 SUBJECT:

Approval to Add TEXRail and Grapevine Vintage Railroad to DART's RailLiability Program

RECOMMENDATION

Approval of a resolution authorizing the President & Chief Executive Officer or her designee to addTEXRail and Grapevine Vintage Railroad (GVRR) to the rail operating liability policy for the periodbeginning January 1, 2022.

BUSINESS PURPOSE AND FINANCIAL CONSIDERATIONS

• The purpose of this item is to add to DART's rail operating liability policy TEXRail, which runsa commuter rail line between DFW Airport and downtown Fort Worth, and Grapevine VintageRailroad (GVRR), which runs an entertainment railroad between Grapevine and the Fort WorthStockyards.

• On October 12, 2021 (Resolution No. 210151), the Board approved the purchase of a $323million rail liability policy effective November 1, 2021 at a cost of $3,429,682. The policyinsures DART, Trinity Metro for TRE, and DCTA. DCTA is insured up to $140 million.

• TEXRail and GVRR asked to join DART and DCTA rail liability insurance policy effectiveJanuary 1, 2022. The Rail Liability policy will provide TEXRail and GVRR with $323 millionin coverage, and will increase the cost by an additional $1,094,256 for a total cost of $4,523,938.

• Approval of this item will help achieve Board Strategic Priority 2: Provide stewardship of thetransit system, agency assets, and financial obligations; and 5: Enhance DART's role as arecognized local, regional and national transportation leader.

• The cost of the rail liability policy will be shared between DCTA, DART, Trinity Metro, andGVRR. DCTA will pay 1/3 of the cost up to $140 million in coverage. DART, Trinity Metro forTRE, and TEXRail share is split equally. DCTA's share is $674,161, GVRR's share is $100,050,DART's share is $1,249,909, Trinity Metro's share for TRE share is $1,249,909, and TEXRail'sshare is $1,249,909.

• Adding TEXRail and GVRR to the rail liability policy and sharing the premium results insavings for DART, DCTA, and Trinity Metro. DART's savings are $122,232, DCTA's savingsare $11,239, Trinity Metro for TRE's savings are $122,232, TEXRail savings are estimated at$1,466,792 for an estimated total saving of $1,611,495. TEXRail estimated savings are based onlast year’s cost of the rail liability policy covering TEXRail.

AGENDA ITEM NO. 4

TEXRail and Grapevine Vintage Railroad Liability 11/9/2021 10:46:22 AM1

• DART will charge an annual administrative fee to TEXRail, GVRR, and DCTA, to offset costsassociated with the implementation and oversight of the Rail Liability Insurance Program.


• Section 452.062 of the Texas Transportation Code authorizes DART to insure, throughpurchased insurance policies or self-insurance programs, or both, its own legal liability and thelegal liability of its contractors and subcontractors arising from the acquisition, construction, oroperation of the programs and facilities of DART.

• Section 452.054 of the Texas Transportation Code authorizes DART to exercise all powersnecessary or convenient to carry out the purposes or the provisions of the statute.

TEXRail and Grapevine Vintage Railroad Liability 11/9/2021 10:46:22 AM2

DRAFT

RESOLUTION

of the



Approval to Add TEXRail and Grapevine Vintage Railroad to DART's Rail LiabilityProgram

WHEREAS, the positive train control (PTC) and commuter rail operating agreements requireDART, Trinity Metro, DCTA, and GVRR to furnish evidence of liability insurance in order tomaintain and operate commuter rail passenger service; and

WHEREAS, on October 12, 2021 (Resolution No. 210151), the Board approved the purchase of$323 million in rail liability insurance effective November 1, 2021 at a cost of $3,429,682; and

WHEREAS, TEXRail and GVRR asked to join the DART rail liability program effective January1, 2022; and

WHEREAS, TEXRail will pay $1,249,909 and GVRR will pay $100,050 for $323 million incoverage; and

WHEREAS, DART will charge an annual administrative fee to TEXRail, GVRR, and DCTA, tooffset costs associated with the implementation and oversight of the Rail Liability InsuranceProgram; and

WHEREAS, sharing the cost with TEXRail and GVRR will result in savings to DART of$122,232, savings to DCTA of $11,239, savings to Trinity Metro for TRE of $122,232, andestimated savings to TEXRail of $1,466,792 for a total savings of $1,611,495; and

WHEREAS, funding for the rail operating liability insurance policy is within current Budget andFY 2022 Twenty-Year Financial Plan allocations.

NOW, THEREFORE, BE IT RESOLVED by the Dallas Area Rapid Transit Board of Directorsthat the President & Chief Executive Officer or her designee is authorized to add TEXRail andGrapevine Vintage Railroad (GVRR) to the rail operating liability policy for the period beginningJanuary 1, 2022.



Approved by:_______________________________

TEXRail and Grapevine Vintage Railroad Liability 1


TEXRail and Grapevine Vintage Railroad Liability 2

Agenda ReportAttachment:1. DART Fare StructureProposed Changes


DATE: November 16, 2021 SUBJECT:

Approval to Amend DART Fare Structure to Extend the Discount GoPass TapCard Pilot Program and to Provide a Monthly Payment Option for theCorporate Annual Pass Program

RECOMMENDATION

Approval of a resolution authorizing the President & Chief Executive Officer or her designee toamend the DART Fare Structure to include: 1) a one-year extension of the Discount GoPass TapCard Pilot Program; 2) a monthly payment option for the Corporate Annual Pass Program; and 3)other minor changes as shown in Exhibit 1 to this resolution.

BUSINESS PURPOSE AND FINANCIAL CONSIDERATIONS

• The purpose of this item is to approve the extension of the Discount GoPass Tap Card PilotProgram and a monthly payment option for the Corporate Annual Pass Program.

• Approval of this item will help achieve Board Strategic Priority 3: Innovate to enhance mobilityoptions, business processes, and funding.

• The proposed fare structure amendment includes a one-year extension of the Discount GoPassTap Card Pilot Program, with a new pilot period from January 1, 2020 through December 31,2022. At or near the end of this pilot program, DART staff will estimate the amount of passengerrevenue loss attributable to the pilot program. Sufficient funding to offset the amount of lossattributable to this pilot program, estimated at $4 million, is included in the Mobility Assistanceand Innovation Fund line item of the FY 2022 Twenty-Year Financial Plan.

• The proposed fare structure amendment also includes a monthly payment option for theCorporate Annual Pass Program.

• As a direct response to feedback from our corporate customers, a monthly payment option wouldbe available to both new and existing customers. This option would allow for a reduction inupfront costs. Companies would need to choose one payment option for the year during initialsign up. Each monthly payment would represent 1/12th of the price of the Corporate AnnualPass. A one-time convenience fee ($72 for local, $144 for regional) would be applied to theCorporate customers during initial contract execution for the calendar year. The agency wouldoffer this monthly payment product through the GoPass App.

• The Corporate Annual Pass Program generates approximately $9 million in annual pass sales(pre-COVID), all of which is collected upfront. Through the Corporate Annual Pass Program,companies either pay for their employees or their employees pay the cost. A monthly payment

AGENDA ITEM NO. 5

Extension of Discount GoPass & Monthly Payment 11/11/2021 9:32:31 AM1

option would create a more affordable path to accessing the corporate annual pass for bothcompanies and their respective employees.

• An effective date of January 1, 2022 is proposed for the amendments to the Fare Structure,including the one-year extension of the Discount GoPass Tap Card Pilot Program for a pilotperiod from January 1, 2020 through December 31, 2022. This also includes a monthly paymentoption for the Corporate Annual Pass Program.

• Eligibility for the Discount GoPass Tap Card Pilot Program customers is enrollment in at leastone of the following programs: Temporary Assistance for Needy Families (TANF),Supplemental Nutrition Assistance Program (SNAP), Special Supplemental Nutrition Programfor Women, Infants, and Children (WIC), Comprehensive Energy Assistance Program (CEAP),Housing Choice Voucher Program, Children's Health Insurance Program (CHIP), TexasMedicare/Medicaid Plan, Medicaid, Medicare, or other means-tested low-income programsapproved by the DART Board for eligibility into the DART Low-income Reduced FareProgram.

• DART staff will evaluate the utilization of the Discount GoPass Tap Card Pilot Program todetermine opportunities to change current pricing and programs in the Fare Structure.

• Finally, this agenda item updates the president's title to President & Chief Executive Officer.


• Section 452.054 of the Texas Transportation Code authorizes DART to exercise all powersnecessary or convenient to carry out the purposes or the provisions of the statute.

• Section 452.061 of the Texas Transportation Code authorizes the Board to establish reasonableand non-discriminatory fares to be charged for the public transportation system.

• Section 452.115 of the Texas Transportation Code requires that a public hearing be held on anyfare change.


Attachment 1

DART FARE STRUCTURE

Fares Effective on Dates Indicated

Section 1: Product Fare Schedule Effective Date

August 1, 2018 Single Ride (1) (available only on bus) Local $2.50 Reduced Fare 1.25 Regional N/A December 1, 2020 Single Ride – Paratransit Paratransit – Demand Response Van/Sedan Service $3.50 Paratransit – Trips to Fixed-Route Stops 1.00 Paratransit – Eligible Riders on Fixed-Route Service FREE

July 1, 2020 Dallas Streetcar Dallas Streetcar - Local $1.00

Mid-Day (9:30 a.m. – 2:30 p.m.) (6) Local 2.00 Day Local 6.00 Regional (4) 12.00 Reduced (5) 3.00 Regional Day Pass Vouchers January 1, 2020 Regional – (7) $3.60 August 1, 2018 Month Local $96.00 Regional 192.00 Reduced Fare (5) Corporate – Local (same rate as corporate annual local) Corporate – Regional (same rate as corporate annual regional)

48.00

January 1, 2022 $60.00

$120.00


Attachment 1

DART FARE STRUCTURE

December 1, 2020 Paratransit $112.00 Parenthetical numbers 1 through 8 refer to the footnotes following this schedule. Section 1: Product Fare Schedule (cont.) August 1, 2018 Annual Local $960.00 Regional 1,920.00 Senior (regional) 576.00 Corporate – Local 720.00 Corporate – Regional 1,440.00 Higher Education Program - Middle & High School, Colleges & Trade Schools Passes for Entire Student Body: Quarter 60.00 Semester 78.00 Passes Purchased by Individual Students Quarter 144.00 Semester 192.00 Parenthetical numbers 1 through 8 refer to the footnotes following this schedule.


Attachment 1

DART FARE STRUCTURE

Section 1: Product Fare Schedule (cont.)

Footnotes to Product Fare Schedule: 1. Single trip on a DART bus. No pass issued for this trip.

2. A.M./P.M.: Tickets purchased from start of service day until noon are valid for travel until noon; tickets purchased at noon to end of service day are valid until end of DART service day. Valid for travel on all DART buses and trains, Trinity Railway Express Service between Union Station and CentrePort Station, DART GoLink and Flex service.

3. Local: All DART buses and trains, Trinity Railway Express Service between Union Station and CentrePort Station, DART GoLink and Flex service.

4. Regional: All DART buses and trains, all Trinity Railway Express Service, Trinity Metro in Fort Worth, the A-Train, and DCTA in Denton.

5. Reduced fare passes are Regional passes (as defined by #4, above). Reduced Fares are applicable on bus and rail for the following:

a. Seniors and non-paratransit disabled with a valid ID. b. DART shuttle bus route. c. Children – elementary through middle school. d. Students attending high schools within the DART Service Area, with a DART-issued

student ID. e. Full-time undergraduate students attending colleges and trade schools in the DART Service

Area, with a DART-issued student ID, whose schools are not participating in the Higher Education Program (see #4 in Section 4 – Special Programs).

f. Service area residents participating in a transitional program administered by an approved social agency, with a valid DART-issued ID.

g. Enrollees in the following programs: Texas Temporary Assistance for Needy Families, Supplemental Nutrition Assistance Program, Special Supplemental Nutrition Program for Women, Infants, and Children, Comprehensive Energy Assistance Program, Housing Choice Voucher Program, Dallas Housing Authority (DHA) Public Housing, Children’s Health Insurance Program (CHIP), Medicaid, Medicare or other means-tested low-income programs approved by the DART Board for eligibility into the DART Low-income Reduced Fare Program Pilot Program (Effective January 1, 2020).

6. Mid-Day Pass: Pass that allows unlimited travel between 9:30 a.m. and 2:30 p.m.

7. Regional Day Pass vouchers are available only to government, alternative schools, and non-profit institutions to be issued to DART Service Area clients. Passes for alternative schools are valid 6:00 a.m. to 6:00 p.m., Monday through Friday.

8. Dallas Streetcar: Validators located inside streetcar, not on platform. Passengers pay using a pre-purchased DART pass, DART’s GoPass App, or GoPass Tap Card (Effective July 1, 2020).


Attachment 1

DART FARE STRUCTURE

Section 2: Free Fares The following categories of riders may ride bus, light rail, or commuter rail without fare payment. (This section is not applicable to charters nor to Paratransit service, except as noted.) a) Paratransit-eligible riders on fixed-route services with a valid Paratransit identification card.

b) ADA (Americans with Disabilities Act) Paratransit-eligible individuals who are authorized to have one personal care attendant (PCA) may have the PCA travel with them on fixed-route service at no charge. A proper ID indicating that an attendant is necessary is required.

c) Children under the age of five (maximum of two per trip) when accompanied by an adult (age 18 or older) paying the appropriate Local, Regional, or Reduced fare. Any additional child under the age of five traveling with that adult, or any child accompanied only by person(s) younger than 18, shall be charged reduced fare.

d) Voters showing a valid voter registration card during the hours of 6:00 a.m. to 8:00 p.m. on a state or national primary or general election day in accordance with Board Resolution No. 900232. This includes Paratransit service.

e) Uniformed police officers and plain-clothes police officers displaying badges issued by cities in the DART Service Area.

f) Uniformed parking enforcement officers.

g) Downtown Safety Patrol personnel when in uniform and when traveling within the Dallas Central Business District.

h) Active employees and retirees, and one family member designated by the employee or retiree, with DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

i) Part-time DART employees with DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.) Temporary employees do not qualify for this benefit unless individually authorized by DART management.

j) Current and former DART Board Members and their spouses with valid DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

k) Employees of contractors who operate fixed-route or demand responsive service on DART’s behalf and certain engineering consultants, including General Engineering, System Design, and Design Contract Integration consultants domiciled in the DART headquarters, who have been provided with valid DART photo ID cards. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

l) McKinney Avenue Trolley employees or operators with valid Trolley ID card.


Attachment 1

DART FARE STRUCTURE

Section 2: Free Fares (cont.) The following table lists the services operated by DART free of charge to riders.

Service Operated by DART Free of Charge to Riders Service Description Termination Dates

Love Link Bus service connection from Dallas Love Field to DART Inwood/Love Field Station

Free service terminates upon implementation of DART contactless payment cards anticipated December 1, 2020.


Attachment 1

DART FARE STRUCTURE

Section 3: Stored Value and Fare Capping Stored value is a payment system feature that allows DART riders to load value into an account to use to purchase DART passes or pay for travel. GoPass Accounts Customers can set up an account on-line using the DART GoPass mobile app. DART Card Accounts In addition, customers can acquire a DART payment card. The DART payment system will associate a customer’s DART card with an account. The customer can then register their DART card account to enable valuable features such as lost card value protection. Customers must tap their DART cards at payment system validators upon each bus and rail boarding during their journey on DART. Customers can acquire a DART payment card at retail locations throughout the service area, on-line, at the DART Store, or by calling DART Customer Service. The cost of a card equals the cost of a day’s local transit service. Upon activation, the account associated with the card will have transit value equal to the cost of the card. Loading Value Customers can load value at retail locations throughout the service area, on-line, at the DART Store, or by calling DART Customer Service. Fare Capping Fare capping is a pay-as-you-go feature that allows DART riders to make several trips with their GoPass or DART card, and the DART payment system will automatically cap the daily and monthly (calendar month) fare so the rider will not spend more than needed on travel. Riders pay for each part of their journey until the cap amounts are reached, then pay no more for the rest of the day or month. To benefit from fare capping, riders must tap their DART card at the validator – or activate their GoPass ticket – prior to boarding on every trip. Fare capping for Paratransit service is scheduled to become available December 2020.


Attachment 1

DART FARE STRUCTURE

Section 4: Special Programs

1. Customer Promotions:

The President/Executive DirectorPresident & Chief Executive Officer or his/her designee may approve the free distribution of prepaid media, VIP passes, or special coupons as needed for the following purposes:

a) To support marketing programs, including but not limited to special route promotions, introductory shuttles, air quality improvement programs, and focus group or survey participation.

b) To provide inbound travel to jury duty on all DART service, including bus, rail, and Paratransit, to all individuals showing a jury summons with the current date displayed. A pass valid for outbound travel on all DART service, including bus, rail, and Paratransit, will be distributed by Court Services upon request to those individuals reporting for jury duty.

c) To compensate customers for inconvenience or system problems.

d) To allow courtesy access to the system for special tour groups, non-local DART visitors, or consultants involved in DART system planning. As a tax-supported governmental agency, DART does not contribute free transportation to other governmental agencies, social service agencies, or charitable organizations.

2. Convention and Special Event Passes:

Day Passes for the dates specified on the ticket for convention registrants and special event participants will be priced at the appropriate (Local or Regional) Day Pass rate. A sliding scale with discounts ranging from 10% to 30% of the convention and special event base rate will be available on advanced bulk purchase of 2,000 or more passes.

Passes Purchased Discount 2,000 – 4,999 10% 5,000 – 9,999 20%

10,000 – 14,999 25% 15,000 and above 30%

3. Corporate and Residential Programs:

a. Annual passes, known as Corporate annual passes, may be purchased by businesses, companies, apartment/condominium complexes, or other employer organizations. Minimum purchase requirement is 5 passes. Pricing is as shown in Section 1 – Product Fare Schedule.

b. Emergency Ride Home (ERH) program, administered by DART, will be made available to employees registered in the Corporate Annual Pass Program.


Attachment 1

DART FARE STRUCTURE

Section 4: Special Programs (cont.)

4. Higher Education Programs (Passes Must Be Purchased by the School)

Semester and quarterly passes may be purchased for full-time students by colleges, universities, trade schools, middle schools, or high schools. Pricing will be as shown in Section 1: Product Fare Schedule. DART may further discount those prices, up to 50% for schools and school districts purchasing at least 10,000 passes and up to 60% for schools and school districts purchasing at least 15,000 passes.

5. Route Promotion Pass

The Route Promotion Pass is produced through Consumer Programs to support DART’s public awareness and outreach efforts. Marketing will negotiate with Special Events organizers to determine where DART could benefit from the exposure the event media and attendance could provide, and the event organizers are interested in including DART Day Passes for their attendees. The parameters of the negotiation are as follows:

a. The event is within a DART Service Area city.

b. DART must receive a minimum benefit of a 2-to-1 ratio based on the value of the passes DART is willing to provide to the event. This can be through barter, cash, or any combination of the two.

c. The media provided by the event must promote using DART.

d. A simple agreement is signed by both DART and the event organizer/chair.

e. The President/Executive DirectorPresident & Chief Executive Officer or his/her designee may sign the agreement. Concurrence from the Chief Financial Officer must be received before presenting the agreement for signature.

f. The Marketing Department will provide documentation to the Finance Department, within 90 days after the conclusion of the special event, that supports the value of the barter used to pay for the passes.

6. DART Service Outside Service Area Boundary (replaces “System Fare”)

DART Board Policy III.07: DART Service Outside Service Area Boundary authorizes and provides guidance regarding the provision of DART service outside its service area boundary. Policy III.07 requires a service agreement approved by the DART Board of Directors. This agreement will establish fares for riders using the service.

7. Site Specific Shuttle Service

DART Board Policy III.16 Site Specific Shuttle Service Policy authorizes and provides guidance regarding the provision of DART circulator/distributor shuttle service which connects to rail stations or transit centers operated by employers or other private entities. Policy III.16 requires proposals for service be approved by the DART Board of Directors. The approved agreement will establish fares for riders using the service.


Attachment 1

DART FARE STRUCTURE

Section 4: Special Programs (cont.) Mobility on Demand DART continues to explore mobility-on-demand options using transportation network companies and other service providers that can connect riders to the DART system, as well as provide public transportation within areas difficult to serve efficiently with traditional transit service, using scooters, bicycles, cars, vans, and other mobility devices. These companies are responsible for some or all of the components – customer access, dispatch, transportation, fare collection, and related information – of delivering customers from origin to destination. The journey may represent premium service with greater customer convenience, improved travel times, and closer origin and destination endpoints. Fare structure may appropriately reflect this premium. Recognizing the experimental nature of exploring mobility-on-demand options, this portion of the DART Fare Structure authorizes DART management to establish fare structures for these services that are designed to encourage ridership, reflect customer convenience levels and perceived economic value, allow efficient implementation and administration, and contribute to financial sustainability.


DRAFT

RESOLUTION

of the



Approval to Amend DART Fare Structure to Extend the Discount GoPass Tap Card PilotProgram and to Provide a Monthly Payment Option for the Corporate Annual Pass Program

WHEREAS, The Board’s Fare Policy (III.01) states that “a fare structure establishing the base fare,categories of prepaid fares, special fare programs, and the pricing of such fares and programs, shallbe adopted by the Board of Directors and reviewed every two years at a minimum”; and

WHEREAS, DART’s fare structure requires amendment from time to time; and

WHEREAS, compliance with FTA requirements ensures that DART will remain eligible forreceipt of Federal funds; and

WHEREAS, the Board desires to modify the fare structure; and

WHEREAS, the amended Fare Structure as shown in Exhibit 1 to this resolution is adopted andshall be effective beginning January 1, 2022.

NOW, THEREFORE, BE IT RESOLVED by the Dallas Area Rapid Transit Board of Directorsthat the President & Chief Executive Officer or her designee is authorized to amend the DART FareStructure to include:

Section 1: A one-year extension of the Discount GoPass Tap Card Pilot ProgramSection 2: A monthly payment option for the Corporate Annual Pass Program, andSection 3: Other minor changes as shown in Exhibit 1 to this resolution



Approved by:_______________________________


Extension of Discount GoPass & Monthly Payment 1

Exhibit 1

DART FARE STRUCTURE

Fares Effective on Dates Indicated

Section 1: Product Fare Schedule Effective Date

August 1, 2018 Single Ride (1) (available only on bus) Local $2.50 Reduced Fare 1.25 Regional N/A December 1, 2020 Single Ride – Paratransit Paratransit – Demand Response Van/Sedan Service $3.50 Paratransit – Trips to Fixed-Route Stops 1.00 Paratransit – Eligible Riders on Fixed-Route Service FREE

July 1, 2020 Dallas Streetcar Dallas Streetcar - Local $1.00

Mid-Day (9:30 a.m. – 2:30 p.m.) (6) Local 2.00 Day Local 6.00 Regional (4) 12.00 Reduced (5) 3.00 Regional Day Pass Vouchers January 1, 2020 Regional – (7) $3.60 August 1, 2018 Month Local $96.00 Regional 192.00 Reduced Fare (5) Corporate – Local (same rate as corporate annual local) Corporate – Regional (same rate as corporate annual regional)

48.00

January 1, 2022 $60.00

$120.00


Exhibit 1

DART FARE STRUCTURE

December 1, 2020 Paratransit $112.00 Parenthetical numbers 1 through 8 refer to the footnotes following this schedule. Section 1: Product Fare Schedule (cont.) August 1, 2018 Annual Local $960.00 Regional 1,920.00 Senior (regional) 576.00 Corporate – Local 720.00 Corporate – Regional 1,440.00 Higher Education Program - Middle & High School, Colleges & Trade Schools Passes for Entire Student Body: Quarter 60.00 Semester 78.00 Passes Purchased by Individual Students Quarter 144.00 Semester 192.00 Parenthetical numbers 1 through 8 refer to the footnotes following this schedule.


Exhibit 1

DART FARE STRUCTURE

Section 1: Product Fare Schedule (cont.)

Footnotes to Product Fare Schedule: 1. Single trip on a DART bus. No pass issued for this trip.

2. A.M./P.M.: Tickets purchased from start of service day until noon are valid for travel until noon; tickets purchased at noon to end of service day are valid until end of DART service day. Valid for travel on all DART buses and trains, Trinity Railway Express Service between Union Station and CentrePort Station, DART GoLink and Flex service.

3. Local: All DART buses and trains, Trinity Railway Express Service between Union Station and CentrePort Station, DART GoLink and Flex service.

4. Regional: All DART buses and trains, all Trinity Railway Express Service, Trinity Metro in Fort Worth, the A-Train, and DCTA in Denton.

5. Reduced fare passes are Regional passes (as defined by #4, above). Reduced Fares are applicable on bus and rail for the following:

a. Seniors and non-paratransit disabled with a valid ID. b. DART shuttle bus route. c. Children – elementary through middle school. d. Students attending high schools within the DART Service Area, with a DART-issued

student ID. e. Full-time undergraduate students attending colleges and trade schools in the DART Service

Area, with a DART-issued student ID, whose schools are not participating in the Higher Education Program (see #4 in Section 4 – Special Programs).

f. Service area residents participating in a transitional program administered by an approved social agency, with a valid DART-issued ID.

g. Enrollees in the following programs: Texas Temporary Assistance for Needy Families, Supplemental Nutrition Assistance Program, Special Supplemental Nutrition Program for Women, Infants, and Children, Comprehensive Energy Assistance Program, Housing Choice Voucher Program, Dallas Housing Authority (DHA) Public Housing, Children’s Health Insurance Program (CHIP), Medicaid, Medicare or other means-tested low-income programs approved by the DART Board for eligibility into the DART Low-income Reduced Fare Pilot Program (Effective January 1, 2020).

6. Mid-Day Pass: Pass that allows unlimited travel between 9:30 a.m. and 2:30 p.m.

7. Regional Day Pass vouchers are available only to government, alternative schools, and non-profit institutions to be issued to DART Service Area clients. Passes for alternative schools are valid 6:00 a.m. to 6:00 p.m., Monday through Friday.

8. Dallas Streetcar: Validators located inside streetcar, not on platform. Passengers pay using a pre-purchased DART pass, DART’s GoPass App, or GoPass Tap Card (Effective July 1, 2020).


Exhibit 1

DART FARE STRUCTURE

Section 2: Free Fares The following categories of riders may ride bus, light rail, or commuter rail without fare payment. (This section is not applicable to charters nor to Paratransit service, except as noted.) a) Paratransit-eligible riders on fixed-route services with a valid Paratransit identification card.

b) ADA (Americans with Disabilities Act) Paratransit-eligible individuals who are authorized to have one personal care attendant (PCA) may have the PCA travel with them on fixed-route service at no charge. A proper ID indicating that an attendant is necessary is required.

c) Children under the age of five (maximum of two per trip) when accompanied by an adult (age 18 or older) paying the appropriate Local, Regional, or Reduced fare. Any additional child under the age of five traveling with that adult, or any child accompanied only by person(s) younger than 18, shall be charged reduced fare.

d) Voters showing a valid voter registration card during the hours of 6:00 a.m. to 8:00 p.m. on a state or national primary or general election day in accordance with Board Resolution No. 900232. This includes Paratransit service.

e) Uniformed police officers and plain-clothes police officers displaying badges issued by cities in the DART Service Area.

f) Uniformed parking enforcement officers.

g) Downtown Safety Patrol personnel when in uniform and when traveling within the Dallas Central Business District.

h) Active employees and retirees, and one family member designated by the employee or retiree, with DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

i) Part-time DART employees with DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.) Temporary employees do not qualify for this benefit unless individually authorized by DART management.

j) Current and former DART Board Members and their spouses with valid DART photo ID card. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

k) Employees of contractors who operate fixed-route or demand responsive service on DART’s behalf and certain engineering consultants, including General Engineering, System Design, and Design Contract Integration consultants domiciled in the DART headquarters, who have been provided with valid DART photo ID cards. (Also honored on Paratransit service with appropriate Paratransit certification and identification.)

l) McKinney Avenue Trolley employees or operators with valid Trolley ID card.


Exhibit 1

DART FARE STRUCTURE

Section 2: Free Fares (cont.) The following table lists the services operated by DART free of charge to riders.

Service Operated by DART Free of Charge to Riders Service Description Termination Dates

Love Link Bus service connection from Dallas Love Field to DART Inwood/Love Field Station

Free service terminates upon implementation of DART contactless payment cards anticipated December 1, 2020.


Exhibit 1

DART FARE STRUCTURE

Section 3: Stored Value and Fare Capping Stored value is a payment system feature that allows DART riders to load value into an account to use to purchase DART passes or pay for travel. GoPass Accounts Customers can set up an account on-line using the DART GoPass mobile app. DART Card Accounts In addition, customers can acquire a DART payment card. The DART payment system will associate a customer’s DART card with an account. The customer can then register their DART card account to enable valuable features such as lost card value protection. Customers must tap their DART cards at payment system validators upon each bus and rail boarding during their journey on DART. Customers can acquire a DART payment card at retail locations throughout the service area, on-line, at the DART Store, or by calling DART Customer Service. The cost of a card equals the cost of a day’s local transit service. Upon activation, the account associated with the card will have transit value equal to the cost of the card. Loading Value Customers can load value at retail locations throughout the service area, on-line, at the DART Store, or by calling DART Customer Service. Fare Capping Fare capping is a pay-as-you-go feature that allows DART riders to make several trips with their GoPass or DART card, and the DART payment system will automatically cap the daily and monthly (calendar month) fare so the rider will not spend more than needed on travel. Riders pay for each part of their journey until the cap amounts are reached, then pay no more for the rest of the day or month. To benefit from fare capping, riders must tap their DART card at the validator – or activate their GoPass ticket – prior to boarding on every trip. Fare capping for Paratransit service is scheduled to become available December 2020.


Exhibit 1

DART FARE STRUCTURE

Section 4: Special Programs

1. Customer Promotions:

The President & Chief Executive Officer or his/her designee may approve the free distribution of prepaid media, VIP passes, or special coupons as needed for the following purposes:

a) To support marketing programs, including but not limited to special route promotions, introductory shuttles, air quality improvement programs, and focus group or survey participation.

b) To provide inbound travel to jury duty on all DART service, including bus, rail, and Paratransit, to all individuals showing a jury summons with the current date displayed. A pass valid for outbound travel on all DART service, including bus, rail, and Paratransit, will be distributed by Court Services upon request to those individuals reporting for jury duty.

c) To compensate customers for inconvenience or system problems.

d) To allow courtesy access to the system for special tour groups, non-local DART visitors, or consultants involved in DART system planning. As a tax-supported governmental agency, DART does not contribute free transportation to other governmental agencies, social service agencies, or charitable organizations.

2. Convention and Special Event Passes:

Day Passes for the dates specified on the ticket for convention registrants and special event participants will be priced at the appropriate (Local or Regional) Day Pass rate. A sliding scale with discounts ranging from 10% to 30% of the convention and special event base rate will be available on advanced bulk purchase of 2,000 or more passes.

Passes Purchased Discount 2,000 – 4,999 10% 5,000 – 9,999 20%

10,000 – 14,999 25% 15,000 and above 30%

3. Corporate and Residential Programs:

a. Annual passes, known as Corporate annual passes, may be purchased by businesses, companies, apartment/condominium complexes, or other employer organizations. Minimum purchase requirement is 5 passes. Pricing is as shown in Section 1 – Product Fare Schedule.

b. Emergency Ride Home (ERH) program, administered by DART, will be made available to employees registered in the Corporate Annual Pass Program.


Exhibit 1

DART FARE STRUCTURE

Section 4: Special Programs (cont.)

4. Higher Education Programs (Passes Must Be Purchased by the School)

Semester and quarterly passes may be purchased for full-time students by colleges, universities, trade schools, middle schools, or high schools. Pricing will be as shown in Section 1: Product Fare Schedule. DART may further discount those prices, up to 50% for schools and school districts purchasing at least 10,000 passes and up to 60% for schools and school districts purchasing at least 15,000 passes.

5. Route Promotion Pass

The Route Promotion Pass is produced through Consumer Programs to support DART’s public awareness and outreach efforts. Marketing will negotiate with Special Events organizers to determine where DART could benefit from the exposure the event media and attendance could provide, and the event organizers are interested in including DART Day Passes for their attendees. The parameters of the negotiation are as follows:

a. The event is within a DART Service Area city.

b. DART must receive a minimum benefit of a 2-to-1 ratio based on the value of the passes DART is willing to provide to the event. This can be through barter, cash, or any combination of the two.

c. The media provided by the event must promote using DART.

d. A simple agreement is signed by both DART and the event organizer/chair.

e. The President & Chief Executive Officer or his/her designee may sign the agreement. Concurrence from the Chief Financial Officer must be received before presenting the agreement for signature.

f. The Marketing Department will provide documentation to the Finance Department, within 90 days after the conclusion of the special event, that supports the value of the barter used to pay for the passes.

6. DART Service Outside Service Area Boundary (replaces “System Fare”)

DART Board Policy III.07: DART Service Outside Service Area Boundary authorizes and provides guidance regarding the provision of DART service outside its service area boundary. Policy III.07 requires a service agreement approved by the DART Board of Directors. This agreement will establish fares for riders using the service.

7. Site Specific Shuttle Service

DART Board Policy III.16 Site Specific Shuttle Service Policy authorizes and provides guidance regarding the provision of DART circulator/distributor shuttle service which connects to rail stations or transit centers operated by employers or other private entities. Policy III.16 requires proposals for service be approved by the DART Board of Directors. The approved agreement will establish fares for riders using the service.


Exhibit 1

DART FARE STRUCTURE

Section 4: Special Programs (cont.) Mobility on Demand DART continues to explore mobility-on-demand options using transportation network companies and other service providers that can connect riders to the DART system, as well as provide public transportation within areas difficult to serve efficiently with traditional transit service, using scooters, bicycles, cars, vans, and other mobility devices. These companies are responsible for some or all of the components – customer access, dispatch, transportation, fare collection, and related information – of delivering customers from origin to destination. The journey may represent premium service with greater customer convenience, improved travel times, and closer origin and destination endpoints. Fare structure may appropriately reflect this premium. Recognizing the experimental nature of exploring mobility-on-demand options, this portion of the DART Fare Structure authorizes DART management to establish fare structures for these services that are designed to encourage ridership, reflect customer convenience levels and perceived economic value, allow efficient implementation and administration, and contribute to financial sustainability.


agenda - dart.org

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