agenda - city of fremantle · 2018-03-08 · agenda - ordinary meeting of council 23 august 2017...

AGENDA

Ordinary Meeting of Council

Wednesday, 23 August 2017, 6.00pm

CITY OF FREMANTLE

NOTICE OF AN ORDINARY MEETING OF COUNCIL Elected Members An Ordinary Meeting of Council of the City of Fremantle will be held on Wednesday, 23

August 2017 in the Council Chamber, Town Hall Centre, 8 William Street, Fremantle

(access via stairs, next to the playground in Kings Square) commencing at 6.00 pm.

Philip St John CHIEF EXECUTIVE OFFICER 18 August 2017

ORDINARY MEETING OF COUNCIL

AGENDA

DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS NYOONGAR ACKNOWLEDGEMENT STATEMENT "We acknowledge this land that we meet on today is part of the traditional lands of the Nyoongar people and that we respect their spiritual relationship with their country. We also acknowledge the Nyoongar people as the custodians of the greater Fremantle/Walyalup area and that their cultural and heritage beliefs are still important to the living Nyoongar people today." ATTENDANCE DISCLOSURES OF INTEREST BY MEMBERS RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE PUBLIC QUESTION TIME APPLICATIONS FOR LEAVE OF ABSENCE PETITIONS / DEPUTATIONS / PRESENTATIONS CONFIRMATION OF MINUTES That the minutes of the Ordinary Meeting of Council dated 26 July 2017 be confirmed as a true and accurate record. ANNOUNCEMENTS BY THE MAYOR QUESTIONS OR PERSONAL EXPLANATIONS BY MEMBERS TABLED DOCUMENTS

TABLE OF CONTENTS

ITEM NO SUBJECT PAGE

COMMITTEE REPORTS 1

PLANNING COMMITTEE 2 AUGUST 2017 1

PC1708-8 MUNICIPAL HERITAGE INVENTORY REVIEW FOR THE FREMANTLE AREA AND SELECTED AREAS OF WHITE GUM VALLEY AND BEACONSFIELD 1

PC1708-9 AMENDMENT TO LOCAL PLANNING POLICY 1.3 - PUBLIC NOTIFICATION OF PLANNING PROPOSALS - FINAL ADOPTION 11

STRATEGY AND PROJECT DEVELOPMENT COMMITTEE 7 AUGUST 2017 15

SPD1708-1 KINGS SQUARE PROJECT - UPDATE REPORT 15

SPD1708-2 ESPLANADE PARK - PARK HUB PROJECT UPDATE 22

SPD1708-3 REVIEW OF THE SUSTAINABLE EVENTS GUIDELINE AND CHECKLIST 26

SPD1708-4 INFORMATION REPORT - AUGUST 2017: STRATEGIC PROJECTS IN THE STRATEGIC COMMUNITY PLAN 2015-2025 33

FINANCE, POLICY, OPERATIONS AND LEGISLATION COMMITTEE 9 AUGUST 2017 39

FPOL1708-5 NORTH FREMANTLE FORESHORE VEGETATION MANAGEMENT DOCUMENT AND ROCKY BAY RESERVE AND CYPRESS HILL BUSH FIRE RISK MANAGEMENT REPORT 39

FPOL1708-6 7 QUARRY STREET - INVITED TENDER FOR COOPERATIVE HOUSING DEVELOPMENT 50

FPOL1708-7 PROPOSED PARTIAL CLOSURE OF PRIVATE ROAD (ROW NO. 34) AND AMALGAMATION WITH NO. 79 (LOT 1) SOUTH TERRACE, FREMANTLE 56

FPOL1708-8 ANNUAL GENERAL MEETING OF ELECTORS / SPECIAL MEETING OF ELECTORS POLICY 63

FPOL1708-9 APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER POLICY 74

LIBRARY ADVISORY COMMITTEE 9 AUGUST 2017 77

LAC1708-1 LIBRARY AND INFORMATION SERVICE QUARTERLY REPORT APRIL - JUNE 2017 77

LAC1708-2 TEMPORARY RELOCATION OF FREMANTLE LIBRARY 85

LAC1708-3 LIBRARY BOARD OF WESTERN AUSTRALIA REPRESENTATIVE 90

LAC1708-4 TOY LIBRARY QUARTERLY REPORT APRIL - JUNE 2017 93

MOTIONS OF WHICH NOTICE HAS BEEN GIVEN 96

REPORTS BY THE MAYOR OR OFFICERS OF COUNCIL 96

STATUTORY COUNCIL ITEMS 96

COUNCIL ITEMS 97

C1708-1 INFORMATION REPORT - AUGUST 2017 97

C1708-2 SOUTH WEST PARTNERSHIP FORUM FUNDING REQUEST 99

C1708-3 MONTHLY FINANCIAL REPORTS- JULY 2017 103

CONFIDENTIAL MATTERS 112

SPD1708-5 CONFIDENTIAL ITEM: KINGS SQUARE COMMERCIAL TENANCIES 112

SUMMARY GUIDE TO CITIZEN PARTICIPATION AND CONSULTATION 115

AGENDA ATTACHMENTS 1

SPD1708-1 KINGS SQUARE OPTIONS 2

C1708-2 SOUTH WEST PARTNERSHIP FORUM FUNDING REQUEST 5

C1708-3 MONTHLY FINANCIAL REPORTS- JULY 2017 9

Agenda - Ordinary Meeting of Council

23 August 2017

Page 1

COMMITTEE REPORTS

PLANNING COMMITTEE 2 AUGUST 2017

PC1708-8 MUNICIPAL HERITAGE INVENTORY REVIEW FOR THE FREMANTLE AREA AND SELECTED AREAS OF WHITE GUM VALLEY AND BEACONSFIELD

Meeting Date: 2 August 2017 Responsible Officer: Manager Strategic Planning Decision Making Authority: Council Agenda Attachments: City of Fremantle Municipal Heritage Inventory Review SUMMARY This report presents to council the consultant’s report on the Municipal Heritage Inventory (MHI) review for the Fremantle area and selected areas of White Gum Valley and Beaconsfield. The report recommends:

1. a new heritage area over the area illustrated at Fig. 1 in this report to council 2. the addition to the Municipal Heritage Inventory and Heritage List (HL) of 22

properties 3. retention on the Municipal Heritage Inventory and Heritage List of 18

properties 4. removal from the Heritage List and provision of an Historical Record Only

for 29 properties 5. amendment of the Municipal Heritage Inventory management category from

Level 2 to Level 3 for one property 6. amendment of the Municipal Heritage Inventory and Heritage List to include

one house. The full list, with addresses, can be found at the start of the Officer’s Comments below. It is recommended council adopt the draft changes to the Heritage List and Municipal Heritage Inventory identified in this review for the purposes of public consultation. Following consultation officers will report back to council with an assessment of any submissions received and any final changes for consideration. Final adoption of the changes will amend the Heritage List and Municipal Heritage Inventory in respect to places in Fremantle, White Gum Valley and Beaconsfield. BACKGROUND The Deemed Provisions in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 prescribe that a local government must establish and maintain a Heritage List (HL) to identify places within the scheme area that are of cultural heritage significance and worthy of built heritage conservation. The Heritage List is a statutory list of places which are of cultural heritage significance and comprises only names and addresses and does not include any other information. The Heritage of Western Australia Act 1990 obliges local governments to develop and maintain a Municipal Heritage Inventory (MHI) and, once established, to update it annually and review it every five years. The MHI is an ongoing heritage survey of places of cultural heritage significance which continually needs updating and adding to with relevant information. It includes more detailed information including the statement of


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significance. The MHI does not have any statutory implications and can be sourced from the online database system InHerit. The basis for inclusion or removal on the HL or MHI is an assessment of cultural heritage significance as defined by the Heritage of Western Australia Act 1990, the Burra Charter and the Criteria for Assessment of Local Heritage Places and Areas (March 2012) as prepared by the State Heritage Office. The significance of a place is determined by assessing its historic, aesthetic, scientific, spiritual and social values for present and future generations. The assigned Level of significance is in accord with the guidance set out in Criteria for Assessment of Local Heritage Places and Areas. The management categories the City uses are described below:

Level 1A

The City has identified this place as being of exceptional cultural heritage significance in its own right within the context of Fremantle. The place has been entered in the Heritage Council of Western Australia’s Register of Heritage Places.

Level 1B

The City has identified this place as being of exceptional cultural heritage significance in its own right within the context of Fremantle. It is recommended this place be considered for entry in the Heritage Council of Western Australia's Register of Heritage Places, as this place is considered to be of exceptional significance to the City and its conservation is required.

Level 2

The City has identified this place as being of considerable cultural heritage significance in its own right within the context of Fremantle.

Level 3

The City has identified this place as being of some cultural heritage significance for its contribution to the heritage of Fremantle in terms of its individual or collective aesthetic, historic, social or scientific significance, and / or its contribution to the streetscape, local area and Fremantle.

Historic Record Only

These are places which have historic information worthy of recording on the MHI and do not form any part of the HL. These include places that: have been demolished, are below the heritage significance threshold to warrant listing, are of limited heritage significance, are not considered to be of archaeological significance etc.

Additional to the HL and MHI, under the Planning and Development (Local Planning Schemes) Regulations 2015, a local government can also establish a heritage area as a special control area to conserve and enhance the cultural heritage significance of a place. The City of Fremantle adopted the Municipal Heritage Inventory (MHI) for Fremantle in September 2000 and the Heritage List (HL) was adopted under the provisions of LPS4 in 2007 which included several heritage areas. A review of the HL and MHI for the North Fremantle area was completed in 2016. This is part of a rolling review process. The areas of Fremantle, Beaconsfield and White Gum Valley, the subject of this report, are the next priority areas for review. FINANCIAL IMPLICATIONS None: spending on the project was completed in the 2016 / 2017 financial year.


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LEGAL IMPLICATIONS The City has a statutory obligation to establish and maintain a Heritage List and Municipal Heritage Inventory under the legislation referred to in the Background section above. The City’s Local Planning Policy 2.6 - Procedure for Amending the Municipal Heritage Inventory and Heritage List and Planning and Development (Local Planning Schemes) Regulations 2015 sets out the assessment and consultation processes the City uses to determine the inclusion, removal or amendment to details of a place on Heritage List and / or MHI. CONSULTATION Local governments are required under the provisions of the Heritage of Western Australia Act 1990 and the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 to consult affected owner(s) and occupier(s). The Heritage Act also requires that all local governments undertake appropriate community consultation. Consultation will be carried out in accordance with the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for the proposed creation of the new heritage area, entering a place onto the Heritage List and / or modifying an existing entry. The consultation phase forms a significant part of the overall review process and is undertaken once council has considered the initial recommendations arising from the review. Upon receiving the relevant information the persons consulted have 21 days to respond. The local government is then to take into consideration the submissions made on the proposal. Following consultation officers will report back to council with an assessment of any submissions received and any final proposed changes for consideration. OFFICER COMMENT During 2017 the review process, covering Fremantle and parts of White Gum Valley and Beaconsfield was completed by Annabel Wills Architecture, professional heritage consultants commissioned by the City of Fremantle. The purpose of the review is to update the City’s Heritage List and the Municipal Heritage Inventory for properties in the following three study areas:

Area 1 bounded by East Street, Forrest Street, Carrington Street and Holland Street and including Frank Gibson Park.

Area 2 bounded by Samson Street, Taylor Street, South Street and Nannine Avenue.

Area 3 being Curedale and Davies Streets between South Street and Lefroy Road and specifically an individual place in another area of Fremantle [33 Solomon Street].

The review included updating the MHI database, being the publically available ‘inHerit’ on-line database system administered by the State Heritage Office. The report of the review is provided at attachment 1. The consultant report includes an assessment of each place to be added or retained and their recommended management categories, and places recommended to be deleted from the Heritage List and / or MHI. The assessment of cultural heritage significance and the subsequent recommendations have been undertaken in accordance with the Criteria for Assessment of Local Heritage Places and Areas (March 2012) as prepared by the State Heritage Office. In summary the consultant’s report recommends:


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1. A new heritage area over an area bounded by East, High, Wilkinson, Holland and Forrest Streets, Fremantle be added.

2. Add to the Municipal Heritage Inventory (MHI) and Heritage List (HL):

o 169 Forrest Street, Fremantle

o 8 Coode Street, Fremantle

o 121, 117 Samson Street, White Gum Valley

o 2, 3, 4, 6, 8, 14, 16, 18, 20, 21, 23 Stokes Street, White Gum Valley

o 1, 5, 7, 18 Taylor Street, White Gum Valley

o 221 South Street, Beaconsfield

o 26, 28 Davies Street, Beaconsfield.

3. Retain on the Municipal Heritage Inventory (MHI) and HL:

o 211 South Street, Beaconsfield

o 3, 6, 14, 15, 17, 18, 19, 21, 30 Curedale Street, Beaconsfield

o 4, 6, 8, 22, 24, 26, 28 Davies Street, Beaconsfield

o 33 Solomon Street, Fremantle.

4. Remove from HL (if applicable) and provide a Historical record only:

o 123, 125 Samson Street, White Gum Valley

o 200, 208, 226, 230, 246 South Street, White Gum Valley

o 171 – 195, 201, 213, South Street, Beaconsfield

o 2, 14 Davies Street, Beaconsfield

o 24, 32, 38 Curedale Street, Beaconsfield.

5. Amend the MHI management category from Level 2 to Level 3 for:

o 13 Curedale Street, Beaconsfield.

6. Amend the MHI and HL to include the house at:

o 136 Holland Street, Fremantle.

These recommendations are discussed below. Recommendation 1: New heritage area The heritage consultant gave consideration to the historical and physical relationship of places in the area bounded by East, High, Wilkinson, Holland and Forrest Streets, Fremantle. The report concludes:

“There is a distinct concentration of early twentieth century, timber, modest workers’ homes, including government housing, in the area between East Street and Chudleigh Street, which is separated physically and historically from later housing development by Frank Gibson Park.”

It is the consultant’s recommendation that a new Heritage Area be created with the boundaries as shown in figure 1 below. There are 116 places that contribute to the proposed Heritage Area. A full list of these places is provided in the consultant’s report at attachment 1. To avoid excessive repetition in this report the statement of Significance for the proposed Fremantle Heritage Area is provided under the Officer’s Recommendation below.


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Figure 1: Proposed Fremantle Heritage Area Recommendation 2: Add to the HL and MHI Recommendation 2(c) below seeks the inclusion of 22 new places on the Heritage List and Municipal Heritage Inventory as Level 3 management categories. The Officer’s Recommendation provides the type of property, address and reason for inclusion which is typically based on an assessment of their levels of integrity, authenticity, and aesthetic values and contribution to the streetscape. Recommendation 3: Retain on the MHI and HL The 18 places listed under recommendation 2(d) were re-assessed and recommended to be retained on the City’s Heritage List. All of the places are currently Level 3 management categories on the MHI. The Officer’s Recommendation provides the type of property, address and reason for retention which is typically based on an assessment of their levels of integrity, authenticity, and aesthetic values and contribution to the streetscape. Recommendation 4: Provide an Historical Record Only Recommendation 2(e) below lists 29 places that the heritage review recommends be removed from the Heritage List and added to the MHI as an Historical Record Only. The recommendation also applies to places already in the inHerit database but which have never had a listing. The Officer’s Recommendation provides the type of property, address, reason for removal. Recommendations 5 and 6: Other MHI and / or HL amendments 13 Curedale Street, Beaconsfield

Amend the MHI management category for the place from Level 2 to Level 3. The reason for this is the place is below the threshold to be considered a Level 2 management category. Retain the place on the Heritage List.

136 Holland Street, Fremantle

Amend the HL and MHI to include the house on both. This place is currently listed for the tree on-site only. In the review it was found the house (1898) and trees together relate to a former nursery (c 1904-1970s) on-site and are of high integrity, historical and aesthetic value. The proposed amendment is to include the house onto the Municipal Heritage Inventory (Level 3) and the Heritage List.

VOTING AND OTHER SPECIAL REQUIREMENTS Simple Majority Required


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COMMITTEE AND OFFICER'S RECOMMENDATION MOVED: Cr I Waltham Council: 1. Notes and receives the report from Annabel Wills Architecture, dated June

2017, titled City of Fremantle Municipal Heritage Inventory Review. 2. Accepts the following proposed changes to the Heritage List and the City’s

Municipal Heritage Inventory for the purposes of public consultation:

a. Creation of a new Fremantle Heritage Area as illustrated at Fig. 1 in this report to council.

b. Adoption of the following Statement of Significance for the proposed

Fremantle Heritage Area: The Holland / Forrest Street Heritage Area is significant as an area located to the immediate east of the City of Fremantle with a history of settlement dating back to the mid nineteenth century. The area is significant for:

its concentration of mainly modest workers accommodation dating from the gold boom era through to the beginning of WWI

containing an excellent representation of all three phases of government subsidised housing in Western Australia by the State and Commonwealth during the first half of the twentieth century: early 1913 / 14 Workers’ Home Board housing (pre-WWI), 1920s War Service Homes houses and later 1930s / 40s Workers’ Home Board houses (inter-war / pre-WWII)

its expansion into Beaconsfield in the 1930s and the subsequent working class residential development of these areas.

c. Addition of the following places to the Heritage List and Municipal Heritage

Inventory as Level 3 management categories:

Place Name Reason

House 169 Forrest Street, Fremantle

Built 1911. High integrity, Medium authenticity, aesthetic value, adds to streetscape

House 8 Coode Street, Fremantle


House 117 Samson Street, White Gum Valley




House 2 Stokes Street, White Gum Valley



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Place Name Reason




Built 1938. aesthetic value, adds to streetscape

House 6 Stokes Street , White Gum Valley




House 14 Stokes Street White Gum Valley









Built c1915. High integrity, Medium authenticity, aesthetic value, adds to streetscape


Built c1955. Adds to streetscape, good example of style

House 1 Taylor Street, White Gum Valley


House 5 Taylor Street






House 26 Davies Street, Beaconsfield

Adds to streetscape, historical value.



House 221 South Street,

Built 1913. High integrity, one of earliest surviving houses; being built out by commercial.


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Place Name Reason

Beaconsfield

d. Confirmation that the following places be retained on the Heritage List and

Municipal Heritage Inventory at Level 3 :

Place Name Reason

Shop and House 211 South Street, Beaconsfield

While recently having undergone damage due to fire and currently (2017) under reconstruction, the place is part of the streetscape, is a landmark and retains historical and aesthetic value to the area.

House 3 Curedale Street, Beaconsfield








House 17 Curedale Street , Beaconsfield




House 19 Curedale Street , Beaconsfield












House 22 Davies Street,



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Place Name Reason

Beaconsfield







House 33 Solomon Street, Fremantle

Very intact streetscape, adds to streetscape, historical value, the house has been altered however original form remains evident.

e. Retention of the following places on the Municipal Heritage Inventory as

Historical Records Only and removal from the Heritage List, where indicated:

Place Name Reason Remove from HL?


Below threshold for inclusion on Heritage List

n/a (not on HL)



n/a (not on HL)

House 200 South Street, White Gum Valley


n/a (not on HL)



n/a (not on HL)

Shop 226 South Street, White Gum Valley

Below threshold for inclusion on Heritage List, largely altered

n/a (not on HL)

Shop 230 South Street, White Gum Valley

Below threshold for inclusion on Heritage List, largely altered

n/a (not on HL)



n/a (not on HL)

Houses 171-195 South Street, (15 properties)

Beaconsfield


n/a (not on HL)

Commercial Building 201 South Street, Beaconsfield

Below threshold, possibly added to MHI in error; the complex was redeveloped in 2004, and little, if any, original fabric remains.

Yes

House 213 South Street,

Below threshold, largely altered n/a (not on HL)


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Place Name Reason Remove from HL?

Beaconsfield



Yes



Yes


Early house but largely altered; Below threshold for inclusion on Heritage List.

n/a (not on HL)


Demolished 2005. n/a (not on HL)

Shed 38 Curedale Street

Demolished OR possibly added in error

Yes

f. Reclassification of 13 Curedale Street, Beaconsfield from management

category Level 2 to Level 3 on the Municipal Heritage Inventory and retention on the Heritage List as the place is below the threshold considered appropriate for a Level 2 listing.

g. Addition of 136 Holland Street, Fremantle to the Municipal Heritage

Inventory (Level 3) and Heritage List as the house and trees together relate to a former nursery on the site and are of high integrity, historical value, aesthetic value.

3. Authorise officers to undertake consultation on the proposed heritage area

and changes to the City’s Municipal Heritage Inventory and Heritage List in accordance with the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015.

CARRIED: 5/0

For Against

Cr Bryn Jones Cr Hannah Fitzhardinge Cr Ingrid Waltham Cr Sam Wainwright Cr Simon Naber


23 August 2017

Page 11

PC1708-9 AMENDMENT TO LOCAL PLANNING POLICY 1.3 - PUBLIC NOTIFICATION OF PLANNING PROPOSALS - FINAL ADOPTION

Meeting Date: 23 August 2017 Responsible Officer: Manager Strategic Planning Decision Making Authority: Council Agenda Attachments: 1. Full and Final Local Planning Policy 1.3 - Public

Notification of Planning Proposals

SUMMARY

In May 2017 council approved amendments to the Local Planning Policy 1.3 - Public Notification of Planning Proposals for community comment. The proposed amendments would require certain types of local planning scheme amendments to undergo preliminary community engagement prior to a formal statutory planning process being carried out. The purpose of the amendments is to allow the community to hear about and comment on a potential scheme amendment before the formal statutory planning process starts. Feedback from this preliminary engagement could then help council decide whether a proposed scheme amendment has enough planning merit to justify commencing the formal amendment process. The proposed amendments to the policy were advertised to the public for comment from 3 June to 3 July 2017. No submissions were received during this time. This report recommends that Council adopt the amendments to the policy without modification.

BACKGROUND

Following a request from elected members, officers investigated the idea of carrying out preliminary community engagement on proposed local planning scheme amendments prior to starting the formal scheme amendment process. At its ordinary meeting of Council on 24 May 2017, officers recommended to council preliminary community engagement could be achieved through amendments to the City’s Local Planning Policy 1.3 - Public Notification of Planning Proposals. Council approved the officer’s recommendation and the amendments to the policy were advertised to the public for comment from 3 June to 3 July 2017.

FINANCIAL IMPLICATIONS

Where the policy provisions are applied there will be some call on officer time and possibly small amounts of money to prepare for and notify any particular engagement. LEGAL IMPLICATIONS Local governments are authorised to prepare and / or amend local planning policies under the Planning and Development (Local Planning Schemes) Regulations 2015.


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CONSULTATION

Community feedback was sought during the public comment period, which ran for 30 days between 3 June 2017 and 3 July 2017. Advertising consisted of:

a notice in the Fremantle Herald on 3 June 2017

policy documents and an electronic submission form provided on the City’s Mysay webpage

policy documents located at the City of Fremantle administration building

email notification inviting comment to all precinct groups. No submissions were received during the public comment period.

OFFICER COMMENT

The proposed amendments to Local Planning Policy 1.3 - Public Notification of Planning Proposals would require certain types of local planning scheme amendments to undergo preliminary community engagement prior to a formal statutory planning process being carried out. The circumstances in which preliminary community engagement would or would not be required are summarised below.

Required if scheme amendment proposes: Not required if amendment proposes:

Changes to the scheme map e.g. zoning or density coding.

Changes to scheme text referring to location specific development standards e.g. building height limits in particular locations.

Other changes which have a similar level of planning impact on a local area, at the discretion of the Manager Strategic Planning.

Basic scheme amendments e.g. administrative corrections or minor text changes.

Changes relating to proposals that have already been the subject of community engagement, at the discretion of the Manager Strategic Planning.

The purpose of the amendments is to allow the community to hear about and comment on a potential scheme amendment before the formal statutory planning processes start. Feedback from this preliminary engagement could then help council decide whether a proposed scheme amendment has enough planning merit to justify commencing the formal amendment process.

VOTING AND OTHER SPECIAL REQUIREMENTS

Simple Majority Required

COMMITTEE AND OFFICER'S RECOMMENDATION

MOVED: Cr I Waltham Council:


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1. Proceed with the amendments to the local planning policy 1.3 - Public Notification of Planning Proposals without modification, in accordance with the Planning and Development (Local Planning Scheme) Regulations 2015, Schedule 2 Part 2 Clause 4 and amendments as shown below:

a) Update the table at part 5 (Means and duration of notice of planning

proposals) by adding a new column titled “Preliminary” under Scheme Amendments, as follows:

Numbers in brackets ( ) refer to Explanatory Notes at the end of this policy.

b) Include the following new elements into the explanatory notes:

(9) Amendments to the City of Fremantle Local Planning Scheme No. 4 (LPS4) are initiated by council and determined by the Minister for Planning. The Planning and Development (Local Planning Schemes) Regulations 2015 (‘the Regulations’) made by the State government under the Planning and Development Act 2005, contain the process for an amendment to a local government’s local planning scheme, including community consultation requirements.

Under the Regulations, a scheme amendment is classified as either ‘basic’, ‘standard’ or ‘complex’. Basic scheme amendments are of an administrative nature only and do not require community engagement.


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Standard and complex amendments require community engagement for minimum periods (refer to the table at point five of the policy statement). (10) Prior to council considering whether to make a resolution to adopt a

scheme amendment for advertising, preliminary community engagement is required where the proposal is location specific including in the following instances: a) change to the scheme map e.g. zoning or density coding change b) change to scheme text requirements which relate to development

standards in a particular location e.g. building height limits c) scheme amendment proposals that do not fall within the above

categories, but have a similar level of planning impact on a local area may also require preliminary community engagement at the discretion of the Manager Strategic Planning.

Preliminary community engagement will not be carried out on the following types of proposed scheme amendments: a) basic scheme amendments b) administrative corrections c) minor text changes, including changes to general scheme

provisions which do not have a specific impact on any particular locality

d) proposals that have already been the subject of community engagement, at the discretion of the Manager Strategic Planning.

Council will consider comments received in response to preliminary community engagement before deciding whether or not to initiate the scheme amendment. Comments received will inform, but not bind, council in making this decision. If no comments are received by the specified date, council will proceed to consider the scheme amendment on its merits.

(11) ‘Website’ refers to all on-line and other corporate communication

channels including Freo My Say, Newsbytes, Freobytes and Pulse (if the timing is appropriate).

CARRIED: 5/0

For Against

Cr Bryn Jones Cr Hannah Fitzhardinge Cr Ingrid Waltham Cr Sam Wainwright Cr Simon Naber


23 August 2017

Page 15

STRATEGY AND PROJECT DEVELOPMENT COMMITTEE 7 AUGUST 2017

SPD1708-1 KINGS SQUARE PROJECT - UPDATE REPORT

Meeting Date: 7 August 2017

Responsible Officer: Kings Square Project Director

Decision Making Authority: Council

Agenda Attachments: A presentation will be made by the Project Director on

options for future public toilet provisions

Council item on Public Toilet Improvement Plan April

2017

SUMMARY This report presents an update on the Kings Square Project to the Strategy and

Project Development Committee, including:

New Civic Building – Public Toilet Provision

A presentation will be provided to the committee on options. A clear direction is

required on this matter to enable the building design to progress on program.

Communication and Engagement

An update on communication and community engagement activities.

BACKGROUND Designs for the new buildings in Kings Square are progressing. The private development

on the Myer / Queensgate site has progressed past development approval stage and is

being documented for construction purposes. It is anticipated that site fencing will be

erected towards end of August and works will commence in September 2017.

The design development stage of the new civic building is now well underway. At its

meeting 22 March 2017, Council approved the Schematic Design of the new civic

building, subject to further reporting and resolution of specific details, including:

1. further work will be undertaken and brought back to Council for

consideration on the following specific matters:

a) analysis and options regarding public toilet facilities across the Kings

Square Precinct.

Over the course of 2015 and 2016 Council ran a Public Toilet Working Group, which

culminated in the development of a Public Toilet Improvement Plan (PTIP) . In relation to

Kings Square, the study recommended: “Investigate and implement best practice model

for the planned facility at the new Kings Square development to be staffed and have a

potential payment model.” This was not endorsed as a priority action for funding by

Council when it considered the PTIP at its meeting on 20 April 2016 (Attachment 1).


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OFFICER COMMENT New Civic Building Design – Current Plans for Public Toilet Provision

The design of the new civic building currently incorporates public toilets in the following

manner:

Lower Ground Floor universally accessible toilet in Library (plus a parent’s room)

Ground Floor 2 x universally accessible public toilets. one universally accessible change facility (including a toilet)

First Floor publicly accessible toilets associated with Council Chamber and meeting / function spaces.

In addition to the facilities in the City of Fremantle’s civic building, public toilets will also

be provided in Sirona’s buildings on the ground floor and lower ground floor as part of the

retail and commercial activities.

The Kings Square redevelopment project will end up providing public toilet facilities that

are fully compliant and respond to the planned uses within the development. The public

toilets will also be available for people using Kings Square, or visitors to Fremantle.

Access to all proposed public toilets will be from within the new buildings in Kings

Square, unlike the existing toilets that have access directly off the square. It is

anticipated that this approach will improve the perception of public safety associated with

public toilets as well as discourage any potential anti-social behaviour. It is further noted

that this approach means that toilets in Kings Square will be available to the public during

the hours that building(s) are open.

Option to Invest in a ‘Destination’ Facility

Informal discussions have taken place around the idea of the City investing in developing

a more centralised ‘destination’ facility in the new civic building, similar to a scaled-down

version of the Citiplace Rest Centre at Perth’s railway station concourse. This would

align with the strategic suggestion in the PTIP. Such a facility could include:

a staffed facility with increased security

a broader range of services to be provided

an option to charge a small entry fee

ability to operate independently from main building (after hours availability).

If included in Kings Square, a centralised facility would be best located along Newman

Court, taking one of the future retail tenancy spaces; logically, the closest tenancy to the

main entrance to the civic building. It is estimated that such a facility would require an

initial capital investment of approximately $500,000 and would cost the city

approximately $3.7m over a 10 year period.


23 August 2017

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Conclusion

This report does not recommend proceeding with developing a new CitiPlace type facility

in the Kings Square development for the following reasons:

Currently unfunded (estimated initial capital cost of $500,000 with an estimated

longer-term cost of $3.7m over 10 years);

lack of data / evidence in support of a ‘destination facility’ in Fremantle;

possibly an inappropriate location for such a facility.

It is recommended to continue to develop the detailed building plans based on the

current approach to public toilet provision, as indicated in the Schematic Design.

FINANCIAL IMPLICATIONS The overall project estimate for the new Civic Building, including fees and costs, is $50m.

CONSULTATION Communication and Engagement At the time of writing this report the dedicated project website www.kingssquarefremantle.com was in the final stages of development and testing and will be live in early August. The website will be the primary source of community information on the Kings Square Renewal.

The town hall has been booked for a series of community information open days on 9, 23

and 31 August. These will consist of visual displays set up in the town hall atrium

showing the future of King's Square.

Concepts for large format site signage are currently being developed. Initially two signs

will be installed, one at the High Street Mall entrance to King’s Square and the other at

the Queen Street side. The signs will include newly-developed artist’s impressions,

project timelines and information on the community facilities to look forward to. It is

expected these will be installed in mid-late August.

A King's Square Renewal A4 handout will be included with the September edition of the

Pulse resident newsletter.

VOTING AND OTHER SPECIAL REQUIREMENTS Simple Majority Required

OFFICER'S RECOMMENDATION Council:

1. Receives the King’s Square Project Update report for August 2017.

2. Endorses the approach to public toilet facilities as indicated in the current planning

for the civic building and does not incorporate a CitiPlace style ‘destination facility’

in the new building, noting that such a facility is currently unfunded.

http://www.kingssquarefremantle.com/


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Committee decided to vote on the recommendation in two parts.

COMMITTEE RECOMMENDATION

MOVED: Cr R Pemberton

Council:

1. Receives the King’s Square Project Update report for August 2017.

CARRIED: 9/0

For Against

Cr Doug Thompson Cr Bryn Jones Cr Andrew Sullivan Cr Jon Strachan Cr Rachel Pemberton Cr Hannah Fitzhardinge Cr David Hume Cr Ingrid Waltham Cr Sam Wainwright

Cr A Sullivan MOVED to refer part two of the Officers Recommendation to the next appropriate Ordinary Meeting of Council to allow for additional information to be supplied. CARRIED: 8/1

For Against

Cr Doug Thompson Cr Bryn Jones Cr Andrew Sullivan Cr Rachel Pemberton Cr Hannah Fitzhardinge Cr David Hume Cr Ingrid Waltham Cr Sam Wainwright

Cr Jon Strachan

Note: At the Strategy and Project Development Committee Meeting various points were raised about the proposed public toilet provision in the new Civic Building. Key issues discussed summarised as:


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Recognition that there may be a growing case for a centralised ‘destination’ facility in Fremantle, however, this building is not necessarily the ideal location.

Future ‘macro’ planning for an expansion of public facilities in the city centre needs to be considered in light of other major future projects – such as Victoria Quay – as well as key pedestrian routes to/from public transport nodes and areas of high pedestrian activity in the evenings.

The plans were unclear regarding the configuration / design layout of the proposed Family Room on lower ground floor. Also, whether a toilet was also part of the brief for this area.

A desire to see additional cubicles within the new building on ground floor to ensure that there will be ‘better and more’ toilet facilities than there are at present.

Investigate whether the additional toilets should be located alongside proposed toilets near the Foyer, or whether they should be located elsewhere (eg: near the Drum) ensuring legibility and easy access – and giving more flexibility to the building for community use.

Planning for new public toilets in the new civic building also needs to take into account any public toilet facilities proposed as part of the retail / public component of the neighbouring Sirona development.

Investigate whether public toilets need to be gender specific, or whether unisex toilets might be acceptable in some locations – especially universally accessible toilets (UATs).

The Committee was disappointed to learn that the previous potential external funding contribution for the Universally Accessible Change Room (UACR) was no longer available.

The committee hoped the facility could still be delivered despite the loss of funding.

It was suggested that a better location for the UACR might be on the perimeter of the building, with direct frontage to William Street.

Clarification about the total number of toilets (pans) available for public use (on each floor).

ADDITIONAL INFORMATION In response to the comments raised, the detailed layout of the Family Room and UAT on the lower ground floor has been modified. See Attachment 1 for additional information on proposed public toilets facilities in the new building. The following options have also been prepared for extra public toilets on the ground floor of the building:


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OPTION 1 This option locates two additional toilets adjacent to the existing proposed toilets between the foyer and customer service areas.

Pros This option would create a centralised bank of toilets that could be access from foyer or customer service area.

Cons May create an unsafe ‘corridor’ to access the toilets. Would require the loss of a meeting room, alternatively, replanning of the customer service area.

OPTION 2 This option locates two additional toilets adjacent to the drum, in place of the Universally Accessible Change Room facility (which is relocated to the William St frontage).

Pros This option would help maximise the after-hours use of the building by the community, enabling the drum to be used independently of the rest of ground floor.

Cons None identified.

The table below indicates the number of toilets that will be publically accessible in the new building, on a floor by floor basis:

Level Type / Location Number of pans

Lower Ground Floor

UAT for Library / Hub Family Room

1 1

Ground Floor UATs in Foyer / Customer Service UATs near Drum / Community Lounge UAT in Universally Accessible Change Room*

2 2 1

First Floor UAT associated with civic functions Female toilets associated with civic functions Male toilets associated with civic functions

1 2 1

total 11

* Subject to funding confirmation This compares with 8 pans that exist in the current public toilets in Kings Square.


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ADDITIONAL OFFICER RECOMMENDATIONS

2. Approves the proposed additional public toilet facilities on ground floor of the new civic building, as illustrated in Option 2, noting that this will provide further flexibility for after-hours use of the building by the community.

3. Agrees to allocate space within the new building footprint on the William Street frontage for a Universally Accessible Change Room, subject to the City identifying and securing an external funding contribution.

4. Agrees that if a funding source in 3 above is not secured by 30 June 2018,

the area will be reallocated back to a retail/commercial lease space - noting that a commitment to building a Universally Accessible Change Room will be maintained and considered as part of other future public facilities, as opportunities arise.


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SPD1708-2 ESPLANADE PARK - PARK HUB PROJECT UPDATE

Meeting Date: 7 August 2017 Responsible Officer: Manager Economic Development and Marketing Decision Making Authority: Council Agenda Attachments: Parklife letter dated 26 July 2017

SUMMARY

The purpose of this report is to update council on the progress of the Esplanade Reserve Park Hub project. It recommends that council postpone further development of the project until the consideration of its updated ten-year budget, which expected to be late in 2017.

BACKGROUND

At the Ordinary Meeting of Council held 24 June 2015 it was resolved that the draft Esplanade Reserve Masterplan (the masterplan) dated 4 June 2015 be released for public comment for a period of six (6) weeks and that the final masterplan, together with a report on the submissions received, be presented to council following the comment period. Following the closure of the comment period, council resolved at its meeting on 16 December 2015 to:

…… 2. Adopt the final Esplanade Reserve Masterplan dated 20 November 2015. …… 5. Request the CEO to seek expressions of interest in early 2016 for potential tenants of the park hub to enable their involvement in the hub’s detailed design process.

The City called for proposals from April 2016 to July 2016 for two areas within the park hub: one hospitality venue and one entertainment area. Three proposals were received for the hospitality venue and one proposal was received for the entertainment area. At the Ordinary Meeting of Council held 26 October 2016 it was resolved:

1. Council accept the proposal from Parklife Pty Ltd as the preferred proposal for the hospitality venue within the planned Esplanade Reserve Park Hub.

3. Based on the indicative terms sheet attached, the Chief Executive Officer progress the lease between the City of Fremantle and Parklife Pty Ltd for the hospitality venue within the planned Esplanade Reserve Park Hub, within six months following resolution of all planning and budget considerations to the satisfaction of council.

Since October 2016, officers have spent time developing preliminary design concepts and financial scenarios for the project. Officers have met regularly with the preferred tenants to gain their input into the project. The working relationship between city officers and the preferred tenant has been professional and productive.


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There are no financial implications related to the recommendations of this report.

LEGAL IMPLICATIONS

There are no legal implications related to the recommendations of this report.

CONSULTATION

The draft Esplanade Reserve Masterplan was released for public comment on 4 June 2015 for a period of six weeks. Officers briefed elected members on the status of the project at three informal elected member meetings.

OFFICER COMMENT

Park hub The park hub is expected to play an important role in activating and centralising community and commercial facilities on the Esplanade Reserve, in accordance with the Strategic Community Plan 2015 – 2020, Fremantle’s Economic Development Strategy 2015 – 2020 and One Planet Strategy 2015 – 2020. Project delay and competing project priorities The City has nominally budgeted $1.1m in its forward budget estimates to ‘construct Esplanade park hub’ in the 2018/19 financial year. This budget includes the construction of the building as well as all related landscaping works. However, a preliminary assessment identified that this project is likely to be recommended by officers as a lower priority project when compared with other projects that will be under consideration by council for the 2018/19 financial year budget. Subsequently, officers explored alternative funding models with Parklife. The funding model scenarios ranged from a City funded development, to a Parklife funded development, or some form of a split cost development. Parklife demonstrated a flexibility and willingness to work under any funding arrangement and demonstrated financial capacity to fund the up-front capital expenditure if required. However, based on feedback from elected members at the informal meeting in April 2017, the model where the tenant funds the up-front capital expenditure was considered to be undesirable for council. Therefore, considering the likelihood that this project will be considered a low priority project for the 2018/19 financial year, it is recommended that council postpone further development of the project until the consideration of its updated ten-year budget, which expected to be late in 2017. Status of Parklife as preferred tenants Parklife was identified by council as the preferred tenant to lease the hospitality venue within the redeveloped Esplanade Reserve Park Hub. This decision was based on the demonstrated level of quality, the experience of the operators and the level of integration with the surrounding park hub facilities and the reserve as a whole. The concept showed significant alignment to key City strategies, most notably strengthening Fremantle’s


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visitor offer, serving Fremantle’s target markets and reinforcing Fremantle’s commitment to sustainable development. Parklife showed flexibility and eagerness to engage closely with the City to achieve an outcome that reflects the importance of the Esplanade Reserve to the Fremantle community. They also demonstrated a willingness to adapt their proposed business model to fit in with council’s vision for the hub, including a reduced scale building if required. Officers advise that, in the interest of fairness to Parklife and in practicing good business ethics, council should retain Parklife’s status as the preferred tenant for the park hub in the short-term. Other facilities or services planned for park hub The Esplanade Masterplan suggests the following uses within the park hub: ‘tourist information, deck chair and sports equipment hire, solar based charging stations and public toilets’. Some of these low-impact facilities may be able to be provided on a short-term basis. This could be through an agreement with the existing commercial operators on the reserve (e.g. the observation wheel could hire out sports equipment). Should council wish, officers could investigate this opportunity.


Simple Majority Required Committee decided to vote on the recommendation two parts.


MOVED: CR R PEMBERTON

Council: 1. Does not support the financial scenario whereby the tenant pays for the up-front

capital cost of the building at the Esplanade Reserve Park Hub. Lost: 2/7

For Against

Cr Doug Thompson Cr Bryn Jones

Cr Andrew Sullivan Cr Jon Strachan Cr Rachel Pemberton Cr Hannah Fitzhardinge Cr David Hume Cr Ingrid Waltham Cr Sam Wainwright


23 August 2017

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MOVED: CR R PEMBERTON

Council: 2. Postpone further development of the project until the consideration of its

updated ten-year budget, which expected to be late in 2017. 3. Request that the Chief Executive Officer write to the owners of Parklife to

thank them for their ongoing interest in the project and to advise them: a) of council’s position in items 1 and 2 above b) that Parklife’s status as council’s preferred tenant for the Esplanade

Reserve Park Hub café remains valid until the end of the 2019/20 financial year

4. Request that officers investigate short-term, low impact ways to deliver the

community facilities articulated within the Esplanade Masterplan, and report back to the next appropriate Strategy and Project Development Committee meeting.

CARRIED: 7/2

For Against

Cr Doug Thompson Cr Bryn Jones Cr Jon Strachan Cr Rachel Pemberton Cr Hannah Fitzhardinge Cr Ingrid Waltham Cr Sam Wainwright

Cr Andrew Sullivan Cr David Hume


23 August 2017

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SPD1708-3 REVIEW OF THE SUSTAINABLE EVENTS GUIDELINE AND CHECKLIST

Meeting Date: 7 August 2017 Responsible Officer: Manager Strategic Planning Decision Making Authority: Council Agenda Attachments: No attachments

SUMMARY

The Sustainable Events Guideline and Checklist was developed in early 2016 to ensure that events within the City of Fremantle’s boundaries are run as sustainably as possible. This report outlines the findings and recommendations from a review of the Guideline and Checklist, following the completion of a full year trial. The review included consultation with the Event Management team, feedback on the Guidelines from Bioregional and survey responses from external event organisers. Feedback suggests that awareness of the Guideline and Checklist is low. However, those that have read the documents found them useful, with one event organiser sending them to 50+ organisers involved in their event. Further promotion of the Guideline and Checklist is recommended with minor changes to the documents themselves. This report recommends that Council receive and endorse the recommendations from the review of the Sustainable Events Guideline and Checklist.

BACKGROUND

The Sustainable Events Guideline and Checklist was developed in response to calls from council and community to ensure that events within the City of Fremantle’s boundaries are run as sustainably as possible. This includes events organised by the City of Fremantle and those run by external organisers on City land. Issues raised were largely centred on the effective management of waste and recycling, predominantly for plastic and balloon waste and particularly for events staged in beachfront areas. Initially the development of a compliance based sustainable events policy was considered. However, on extensive internal consultation with the Events, Festivals, City Works and Communications teams it was decided that an appropriate first step would be the development of a voluntary but supported guideline and minimum standards checklist. Considerations were made of the human and financial resourcing required to service the application and enforcement of a sustainable events policy, and the need for compliance structures and enforcement measures to be developed should a policy be developed. As a result of these considerations it was decided that a full year trial of the Guideline and Checklist would be more manageable at this time.

http://www.fremantle.wa.gov.au/sites/default/files/Sustainable%20Events%20Guidelines.pdf

http://www.fremantle.wa.gov.au/sites/default/files/Sustainable%20events%20checklist.pdf


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The Green Scene (local sustainable events consultancy) was commissioned to develop the Guideline and Checklist, with a brief to create a simple and effective step through guide to producing events with reduced environmental impacts for internal and external events producers and managers. This report outlines the findings from the review of the Guideline and Checklist, following the completion of a full year trial.

CONSULTATION

To gather an understanding of the awareness and use of the City’s Guideline and Checklist, consultation was carried out internally with the Event Management team and externally with event organisers who had run events with approval from the City in the last year. Bioregional also reviewed the documents and provided minor comments around the addition of a reference to the City’s One Planet Strategy, particularly the materials and products principle. A survey was sent to ten external event organisers, of which seven responded. The purpose of the survey was to determine if event organisers were aware of and found the City’s Guideline and Checklist useful, and to gather any recommendations for change. The willingness of event organisers to carry out sustainability measures and their thoughts on a potential mandatory policy were assessed.

OFFICER COMMENT

Relevance to the Strategic Community Plan or other adopted strategies The Guideline and Checklist adhere to the City’s sustainability principles and support the intent of the One Planet Strategy, particularly the principle of sustainable materials and products. Internal awareness and use of the Guideline and Checklist When running events, the City follows the sustainability principles in the Guideline where possible. Particular actions that the City carries out include:

provision of recycling bins in the office and at internal events

minimisation of single use plastics i.e. use of paper cups and plates

no balloons or polystyrene at events

use of local suppliers

majority on-line marketing

provision of additional free public transport for major events, e.g. extra CAT buses for Christmas Carols and Anzac Day

availability of free water during major events, e.g. One Day and Anzac Day. In some circumstances it is not possible to avoid single use plastics. For example, free water bottles are distributed on Anzac Day for those marching in the parade. This is necessary for health reasons given the majority of marchers are elderly. The City’s Guideline and Checklist recommends that food scraps be composted, where possible. From mid-2014 to mid-2017 the City implemented the Waste Not Organic


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Waste program, where food scraps from five City buildings were collected and composted at a community market garden in Hamilton Hill. The program was recently cancelled due to financial constraints. Our food waste is now collected in the normal waste bin and taken to the Canning Vale Regional Resource Recovery Centre, where large digesters turn the organic component of our waste into second grade compost. The City is also currently part of a Food Organics Green Organics trial through the SMRC. Following the completion of this trial, it is recommended that the City investigate the potential to provide the three bin system to all City buildings, to ensure that food and organic waste is disposed of in the most sustainable manner. Distribution of the Guideline and Checklist to event organisers The documents are currently distributed via a hyperlink in the Events Package. This Package is issued to all event producers on application for or consideration of an event within the City of Fremantle boundaries. The Guideline and Checklist are also available on the City of Fremantle website under Festivals and Events. During the pre-event meetings, the events team reinforce particular aspects of the Guideline, including prohibition of balloons, confetti and polystyrene products on all City reserves. External awareness and use of the Guideline and Checklist Awareness of the Guideline and Checklist was low, with two of the seven (29%) survey respondents being aware of them. However, those that were aware of the documents found them useful, with one event organiser distributing them to the 50+ organisations that were participating in the event. The same organiser also commented that the Checklist provided an easy way to check on sustainability measures. Particular actions that organisers carried out included promoting public transport to and from the event, banning balloons and banning single use plastic water bottles; instead, some organisations gave out reusable water bottles to its members and provided free water at their event. One organiser commented that recycling bins do not work well as containers can be contaminated with food, and at night time people deposit rubbish randomly into bins. The Guideline and Checklist have also proved useful to other councils, with the Shire of Augusta and Margaret River using our documents as a model to create their own (with permission and acknowledgement to the City of Fremantle). Overall feedback suggests that awareness of the Guideline and Checklist is low; however those that are aware of the documents have found them useful. Willingness of event organisers to participate in sustainability measures Although five of the seven survey respondents were unaware of the guidelines, these five people were interested in reading them. Three respondents indicated that sustainability was part of their company’s mandate, one indicated that they liked the philosophy of it but was difficult to implement and three said it sustainability was not a priority. The majority of respondents indicated that they would be happy to carry out sustainability initiatives, where possible. Difficulties associated with being more sustainable included:


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greater costs associated with more sustainable products (highlighted as the greatest issue)

lack of knowledge around the most sustainable materials and products

difficulties in implementing some recommendations due to site set-up and space

not possible to implement some of the recommendations i.e. difficulty in sourcing portable toilets that are compostable and water wise.

To overcome these difficulties respondents indicated that they would like guidance from the City on what materials to use, information on supplier networks and financial support for sourcing more sustainable power, waste and water options. Incentives and rebates could be supplied for those companies choosing to utilise sustainable contractors and activities. It is relevant to note that from a governance perspective, the City cannot recommend particular suppliers as legally, we can’t be seen to be recommending one business over another. Proposal for mandatory guidelines The development of a compliance based sustainable events policy was considered when the guidelines were prepared in early 2016. Following extensive internal consultation with the Events, Festivals, City Works and Communications teams, it was decided at the time that this was not feasible given the human and financial resources required to enforce a mandatory sustainable events policy. The same considerations apply today. Survey respondents indicated that any mandatory sustainable events policy would need to be introduced in a viable fashion with considerable council support. Reservations around a mandatory policy included the additional cost, meaning ticket prices (especially for smaller events) could become unaffordable; and the difficulty in policing suppliers and other organisers of a large event, particularly when 50+ organisations are involved. Survey respondents emphasised that assistance and collaboration was vital, and that the responsibility should not be left solely up to the event organiser. Given the difficulties that event organisers encounter with being more sustainable, in conjunction with the human and financial resources required to enforce a sustainable events policy, it is recommended that the Guidelines and Checklist remain as voluntary guidance documents. Recommended actions based on feedback Findings from the survey indicated that event organisers are not well aware of the Guidelines and Checklist, and that further promotion is necessary. Survey respondents indicated that no specific improvements were required for the documents themselves. Bioregional Australia provided minor amendments to the Guidelines and Checklist. Recommended actions based on internal and external feedback include:

Updates to the City’s Event Package document to include the top sustainability priorities for event organisers to consider. Links to the full Guideline and Checklist to remain.

The Senior Project Officer (Sustainability) to attend key pre-event meetings for large events to outline top sustainability considerations.


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An information session be held on running events in the City in spring 2018. The information session will include (amongst other things) sustainability considerations.


There are minor budget implications for updating the Guideline and Checklist with feedback from Bioregional. Officer time only is required for updates to the City’s Event Package, attendance at pre event meetings and information session in spring 2018.

LEGAL IMPLICATIONS

None



OFFICER'S RECOMMENDATION

MOVED: Cr R Pemberton Council:

1. Confirm the Sustainable Events Guideline and Checklist be retained as a voluntary document.

2. Requests the following changes be made to the Guideline and Checklist:

a. Update the City’s Event Package document to include the top sustainability priorities for event organisers to consider and highlight links to the full Guideline and Checklist on-line.

b. The Senior Project Officer (Sustainability) to attend key pre-event meetings

for large events to outline top sustainability considerations.

c. An information session be held annually (in Spring) on running events in the City. The information session to include, inter alia, sustainability considerations.

3. Requests the Sustainable Events Guideline and Checklist be reviewed and

revised annually by the administration in order to keep the document current with developments in sustainability.


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Cr J Strachan MOVED an amendment to part three of the Officer's Recommendation to state the following: 3. Receives the report on the Sustainable Events Guideline & Checklist and

endorses the recommendations from the review of the Sustainable Events Guideline & Checklist for 1 (one) year; in which time a Sustainable Events Policy will be prepared and presented to Council.

CARRIED: 9/0

For Against


REASON/S FOR CHANGE TO OFFICER'S RECOMMENDATION The City of Fremantle is committed to embedding sustainability into our City. As a City that is proud of our events based culture we need to be sure such events are consistent with our sustainability commitments.


MOVED: Cr R Pemberton Council:

1. Confirm the Sustainable Events Guideline and Checklist be retained as a voluntary document.

2. Requests the following changes be made to the Guideline and Checklist:

a. Update the City’s Event Package document to include the top sustainability priorities for event organisers to consider and highlight links to the full Guideline and Checklist on-line.

b. The Senior Project Officer (Sustainability) to attend key pre-event

meetings for large events to outline top sustainability considerations. c. An information session be held annually (in Spring) on running events

in the City. The information session to include, inter alia, sustainability considerations.


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3. Receives the report on the Sustainable Events Guideline & Checklist and endorses the recommendations from the review of the Sustainable Events Guideline & Checklist for 1 (one) year; in which time a Sustainable Events Policy will be prepared and presented to Council.

CARRIED: 9/0

For Against



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SPD1708-4 INFORMATION REPORT - AUGUST 2017: STRATEGIC PROJECTS IN THE STRATEGIC COMMUNITY PLAN 2015-2025

The following information report briefing sets-out where various projects listed in the Strategic Community Plan 2015-2025 are at. Given the time frame of the Plan, not all projects will be active at the same time.

PART A: URBAN DESIGN PROJECTS KINGS SQUARE DEVELOPMENT Responsible officer: King’s Square Project Director See separate items on King’s Square public toilets and on the leasing strategy for commercial tenants. FREMANTLE OVAL REDEVELOPMENT Responsible officer: Director City Business -> Manager City Design &

Projects Progress has been made with the Department of Health in beginning to identify their needs on the hospital site. The light rail study being undertaken by the SW Group is likely to identify the existing hospital / oval as a potential transit stop. Officers are beginning to develop a brief for a concept plan to guide redevelopment. Current expectations are that the proposed redevelopment area will be bounded by South Terrace, Alma Street, Hampton Road, and Fothergill, Fairbairn and Parry Streets. Governance is likely to be through a City led Steering Committee with a referral group of key stakeholders. Officers are aiming to present a draft scope of works to the September committee meeting. NORTHERN GATEWAY Responsible officer: Manager City Design and Projects This precinct has a number of current activities / potential projects: river crossings, Cantonment Hill, access to the waterfront and rejuvenation of the northern end of Queen Victoria Street. Cantonment Hill is dealt with below; river crossing matters will emerge from what happens to the port while waterfront access is to be considered through the South Quay concept. Work on the northern end of Queen Victoria Street is not scheduled for this financial year. CANTONMENT HILL Responsible officer: Manager, Parks Construction remains on target for September 2017 completion. The project has reached a major milestone with the completion of the retaining walls. Construction activities will now be on the above the ground infrastructure including walls, paths and the playground. PORT FUTURE Responsible officer: Director Strategic Planning and Projects


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In order to advance South Quay’s redevelopment it is essential that new facilities are found in the proposed outer harbour to hold imported cars as they come off the ships and are prepared for customs and quarantine clearance (as well as for bulk goods). Although the Indian Ocean Gateway proposals show such facilities, it would be preferable to see if there is scope within existing outer harbour facilities to take the RO-RO ships at an earlier date than might be expected under current second harbour proposals. Officers are discussing this with the Town of Kwinana. Elected members and the CEO met with the Minister for Planning to discuss the government’s plans for the port, along with other projects. VICTORIA QUAY / SOUTH QUAY Responsible officer: Manager City Design and Projects Victoria Quay The Port of Fremantle is keen to advance their revised proposals for Victoria Quay which it is understood excludes development of South Quay. At the time of writing these proposals had not been sighted by city officers. In considering any proposals it would seem prudent to ensure that they include redevelopment of the train station forecourt, do not prejudice redevelopment of South Quay and assess how well they meld with the approved plans for the area. South Quay Governance arrangements to progress this remain unresolved. It might be imagined that a standalone steering committee be established by the state to undertake a planning led redevelopment process that sees the preparation of an integrated development plan, perhaps funded through a City Deal. That plan could include redevelopment of the train station forecourt as it is a common feature with Victoria Quay. The governance arrangements would need to include key stakeholders and land owners. As these arrangements unfold, officers anticipate preparing a study to look at the key urban design elements of South Quay, particularly including how this redevelopment bests melds into the existing urban fabric of Fremantle. STATION PRECINCT REDEVELOPMENT Responsible officer: Manager City Design and Projects It is anticipated that initial planning work to the station precinct will be linked with the Victoria Quay and / or South Quay projects in terms of urban integration and timing. POINT STREET REDEVELOPMENT Responsible officer: Director City Business The City’s lawyers have drafted lease agreements for both the existing Point Street car park and the undeveloped portion of the site. SKS have signed the lease agreements and the documents are currently with the City’s Chief Executive Officer for execution. The lease for the existing Point Street car park will commence in January 2018, when the current car park operator’s agreement with SKS ceases. The lease for the undeveloped portion of the site commences in August 2017. Both agreements are in accordance with the Council resolution of April 2017. FISHING BOAT HARBOUR REDEVELOPMENT Responsible officer: Manager City Design and Projects


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The Italian Club has undertaken some preliminary feasibility work for their site and has requested an opportunity to brief elected members. The scheduled May 2017 briefing has been postponed at the Club’s request. No new date has yet been requested.

PART B: TRANSPORT PROJECTS FREIGHT LINK Responsible officer: Manager City Design and Projects Officers understand that some modest proposals for High Street are being developed by Main Roads. At the time of writing these had not been sighted. The City has developed Concept plans for High Street upgrades from the junction at Amherst Street to the junction at Carrington Street; these plans can be seen at attachment 1. Main Roads WA are in receipt of these Concept Plans and are reviewing them. LIGHT RAIL ~ CONNECTING FREO WITH REGIONAL GROWTH CENTRES Responsible officer: Manager City Design and Projects Heavy rail Although Metronet shows the passenger rail going from Thornlie to a new station at South Lake and then onto Fremantle, there is discussion that it may instead use an existing rail tunnel under the Kwinana Freeway to go to Cockburn. If this were to occur the question then arises as to how the line could be taken from Cockburn to Fremantle: a very simple inverse of the line curvature from Thornlie into Cockburn suggests that it could be difficult, expensive and perhaps prohibitive to get the heavy rail out again and back onto the existing track to Fremantle. It might be that in future trains run from Thornlie to Cockburn (or Mandurah) while others run straight through a new South Lake Station to Fremantle. Alternatively, a light rail option from Cockburn to Fremantle may be possible. At the time of writing these remain questions at large. Light rail Stage one of the SW Group light rail study (previously reported on) identified Murdoch to Fremantle via South Street as a high priority route. A consultancy brief is now being developed for stage two which focuses on identifying development prospects at various nodes, value capture opportunities and land tenure as the basis of route refinement. The brief requires, inter alia, material on potential population, dwelling and employment forecasts. At the time of writing officers have been preparing this material. The prospect of a light rail line from Cockburn to Fremantle was canvassed as part of the stage one work, though it is not currently part of stage two; inclusion of this in stage two is emerging, with officers working-up similar development node information should it be needed. It may be there are two options to test to get to the train station: a coastal route and an ‘inland’ one picking up on Brockman Place etc. Inclusion of this second route in the study would be a matter for SWG Board. The next stage of this study is scheduled for September 2017 to February 2018. Officers will continue to work with the SW Group to progress this study and report back as necessary. GREATER FREMANTLE PARKING PLAN Responsible officer: Manager City Design and Projects A review of the City’s Cash-in-lieu of parking’ policy is being finalised. INTEGRATED ROAD HIERARCHY Responsible officer: Manager City Design and Projects


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Not scheduled until the last quarter of the 2017/18 financial year. PART C: ENVIRONMENTAL PROJECTS ONE PLANET Responsible officer: Manager Strategic Projects

Review of the Sustainable Events Guideline and Checklist – see separate item.

One Planet updates include:

Advertising of the Plastic Bag Reduction Local Law 2017 started on Saturday, 8 July. Next milestone: submissions close on Tuesday, 29 August 2017.

The City is considering becoming part of the Biophilic Cities Network. Next milestone: item to be prepared for the September round of meetings.

Fremantle Leisure Centre has been re-endorsed as a Waterwise Aquatic Centre for financial year 2017/18.

FREMANTLE ENERGY PLAN Responsible officer: Manager Strategic Projects Corporate Energy Plan: In progress. Next milestone: presentation to SPD on 28 August 2017. Solar Farm South Fremantle landfill site On 28 June council agreed to an extension to the current exclusive working agreement (EWA) to allow Epuron to continue to develop a power purchasing agreement (PPA) with Synergy (or other power retailers) and therefore progress the project. Discussions on the EWA and with Synergy are underway. KNUTSFORD STREET REDEVELOPMENT Responsible officer: Manager Strategic Planning LandCorp has been considering conditions for a formal offer to purchase the depot site from the City and have advised the additional work they are seeking would be concluded by the end of June. At the time of writing this report the City has not received any further advice. Changes to the Knutsford Street East Structure Plan were advertised for comment, with the comment period closing on 7 July 2017. A report on submissions is being prepared for the September round of council meetings. URBAN FOREST PLAN Responsible officer: Manager City Design and Projects The Council endorsed the re-naming the Green Plan 2020 to Greening Fremantle: Strategy 2020 and adopted the Urban Forest Plan on 26 July 2017. Planting plans for this financial year are underway, with Samson and O’Connor identified as priority areas. GREEN SPACES


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Responsible officer: Manager City Design and Projects Detailed design for construction for the Hilton Pocket Park has begun. An indicative start date for construction is October 2017. BIODIVERSITY AND GREEN LINKAGES Responsible officer: Manager, Parks Following the adoption of the Principles for the Verge Policy and the Principles for the Street and Reserve Tree Policy, officers are preparing the policies. These are anticipated to be presented to Council in September for consideration. The policies will help the City protect biodiversity, establish and maintain green linkages and simplify the development of verge gardens for residents. The communication and marketing of the upgraded verge garden implementation and assistance scheme, which includes verge preparation, mulch, street trees and plants, is the next focus area upon adoption of the policies. The 17/18 budget approved two pocket parks in Hilton and White Gum Valley. The community consultation and design of Hilton was prepared in 16/17 and construction is scheduled for the first half of the 17/18 financial year. A site for the White Gum Valley pocket park will be selected via consultation, with design and delivery scheduled to be completed by the end of the 17/18 financial year. The winter tree planting program has been completed with the planting of 500 trees throughout the city. Officers are currently reviewing the tree planting program for the upcoming year to account for the expanded tree planting as approved under the Urban Forest Plan. CLIMATE CHANGE ADAPTATION FRAMEWORK Responsible officer: Manager, Parks The Our Coastal Future Port Leighton and Mosman Beaches Coastal Adaptation Plan identifies risks to coastal assets and values from the coastal processes of sea level rise, coastal erosion and accretion, and inundation. It has a 100 year planning horizon with planning intervals at 2030, 2070 and 2110. Recommendations relating to land use planning matters will be considered for incorporation into relevant planning instruments through processes such as future MRS and local planning scheme amendments. This plan has been approved to release for public comment at the Council meeting on 26 July 2017. STRATEGIC WASTE MANAGEMENT PLAN Responsible officer: Manager, Sustainable Services Not scheduled for the 2017/18 financial year.

PART D: OTHER PROJECTS NEW OPERATIONS CENTRE Responsible officer: Manager Assets On hold pending council direction.


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BOUNDARY REVIEWS Responsible officer: Director City Business No report required. COMMITTEE AND OFFICER'S RECOMMENDATION MOVED: Cr R Pemberton The information report for August 2017 be received. CARRIED: 8/0

For Against



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FINANCE, POLICY, OPERATIONS AND LEGISLATION COMMITTEE 9 AUGUST 2017

FPOL1708-5 NORTH FREMANTLE FORESHORE VEGETATION MANAGEMENT DOCUMENT AND ROCKY BAY RESERVE AND CYPRESS HILL BUSH FIRE RISK MANAGEMENT REPORT

Meeting Date: 9 August 2017 Responsible Officer: Manager Parks and Landscape Decision Making Authority: Council Agenda Attachments: North Fremantle Foreshore Vegetation Management.

Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report – public consultation questions / clarification Above attachments can be found electronically on the City's website under Agenda and Minutes

SUMMARY

The North Fremantle Foreshore Management Plan 2013 (NFFMP) was adopted by Council in March 2014. It identified that “vegetation requires a consolidated approach to future management, and management regimes for bushland areas require revision”. The City developed the North Fremantle Foreshore Vegetation Assessment and Management Project and was successful in attracting a state government Riverbank grant to undertake the project in collaboration with the Department of Parks and Wildlife. The first phase of the project assesses the foreshore and recommends specific management actions for bushland reserve vegetation taking into account environmental, social and cultural values. The outcome of the first phase is:

the North Fremantle Foreshore Vegetation Management document, and

the Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report document.

The second phase of the project will implement stage 1 prioritised vegetation management works. The project addresses eighteen (18) recommendations of the NFFMP 2013. The documents are to be read together and provide a comprehensive and balanced approach to vegetation management within the North Fremantle foreshore. It is recommended Council:

1. Adopt the:

a) North Fremantle Foreshore Vegetation Management document b) Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report

document as shown in the Finance, Policy, Operations and Legislation Committee agenda attachments dated 9 August 2017.

http://www.fremantle.wa.gov.au/council/agendas-and-minutes


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2. Supports the submission of a permit application, required by legislation, to

undertake bushfire hazard reduction works as defined in the North Fremantle Foreshore Vegetation Management (2017) and Rocky Bay and Cypress Hill Bushfire Risk Management Report (2017) to facilitate the completion of bushfire hazard reduction works prior to November 2017.

3. Requests the referral of the North Fremantle Foreshore Vegetation

Management (2017) and Rocky Bay and Cypress Hill Bushfire Risk Management Report (2017) to the Department of Fire and Emergency Services and the Department of Biodiversity, Conservation and Attractions.

BACKGROUND

The vegetation within the North Fremantle foreshore reserves is provided for in the following local planning policies:

DGN1 ‘Harvest Road, Corkhill and John Streets and the Swan River Local Area’, (adopted 1993) includes retaining access to the river and support of the re-establishment of a more natural foreshore.

DGN6 ‘Northbank Development Guidelines’ (adopted 1987) includes the use of indigenous species in soft landscaping of the foreshore.

DGN7 ‘North Fremantle Foreshore Plan’ (adopted 1986 ,amended 2003), provides for the enhancement of the environmental quality of the North Fremantle foreshore by restoring and preserving natural areas of foreshore, including vegetation and the natural cliff face.

DGN9 ‘Rocky Bay Estate (formerly State Engineering Works site) (adopted 1992, amended 1994, 1997) states that all planted vegetation consist of native species local to the area, in particular along the dual use path where the aim is to re-establish the original plant communities.

DGN11 ‘Cypress Hill – Harvest Road, Corkhill Street and Alfred Road and the Swan River’ (adopted 1998, amended 2000) supports the conservation and further regeneration of vegetation within the Rocky Bay foreshore reserve.

Consistent with these local planning policies, the North Fremantle Community Association received a Commonwealth Bicentennial Grant to revegetate the areas now known as Cypress Hill and Rocky Bay Reserve. In 1998, the North Fremantle community planted over 10,000 local native plants in this area. (Source: North Fremantle Foreshore Vegetation Management, 2017) In 2004, the City constructed an engineered tidal inlet within the Prawn Bay location and undertook extensive revegetation with local native species. Revegetation effort has continued to support the regeneration of a tidal marsh habitat at this location and re-establish healthy fringing river vegetation between Gil Frazer reserve and the Swan River.


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The North Fremantle Foreshore Management Plan 2013 (NFFMP) was adopted by Council in March 2014.It was a review of the 1997 North Fremantle Foreshore Plan and included an update of the existing content, incorporated new state legislation into management practices, and addressed current and forecasted pressures on the foreshore reserves with broad community consultation used in its development. Through this planning process it identified that “vegetation requires a consolidated approach to future management, and management regimes for bushland areas require revision”. The residents adjacent to the Rocky Bay Reserve bushland had also raised concerns about the bushfire risk. It was agreed that a revision of the bushfire risk management was timely. The City developed the North Fremantle Foreshore Vegetation Assessment and Management Project to develop a comprehensive and balanced approach to vegetation management that addresses the management of risks, improves ecological integrity, enhances passive recreational value, preserves heritage values and defines on ground actions to best apply resources. Funds were sought through the Department of Parks and Wildlife (now Department of Biodiversity, Conservation and Attractions) Riverbank Program to implement the project.


The highest priority vegetation management actions will be undertaken within the current project budget for North Fremantle Foreshore Vegetation Assessment and Management Project funded by the City in collaboration with the Department of Biodiversity, Conservation and Attractions. Vegetation management recommendations consistent with routine natural area operations, including bushfire hazard reduction works, will be undertaken as far as practical within current operational budget allocation and City programs. Additional operational funds may be required to maintain vegetation management recommendations associated with bushfire risk management, weed control and revegetation in future years. Grant funding to complement City contributions may be available for items such as weed control and revegetation. Recommendations consistent with upgrades, new works or management orders will be scoped as projects and budget sought through the City’s financial process. Grant funding to complement City contributions will be sought where available. Land management works on the Western Australian Planning Commission held land is the responsibility of Department of Planning, Lands and Heritage.

LEGAL IMPLICATIONS

The City is required to obtain a Department of Biodiversity, Conservation and Attractions permit prior to undertaking fire hazard reduction works as specified in North Fremantle Foreshore Vegetation Management and Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report. The Bush Fires Act 1954 does not require the City to install firebreaks or reduce fire fuel loads, however a reasonable approach by the City is to manage the risk appropriately on land they are responsible for managing. The bushfire risk assessments and management


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recommendations proposed in the two reports have been prepared using the current best methods available.

CONSULTATION

The scope of this work was facilitated through the Fire Management Information Session for Rocky Bay in November 2014 that was held in response to residents’ concerns about bushfire risk within the Rocky Bay Reserve and Cypress Hill area of North Fremantle. The consultants for North Fremantle Foreshore Vegetation Management undertook community consultation as defined in their community and stakeholder engagement strategy. This was developed and implemented according to the City’s Community Engagement Policy and in consultation with the City. The stakeholder and community engagement outcomes are contained within appendix four of the document. The Department of Biodiversity, Conservation and Attractions (formerly Department of Parks and Wildlife) Rivers and Estuaries Branch are a project partner and sit as a member of the project steering committee to ensure the correct application of the respective act, regulations and policies and oversee the implementation of the project with the City of Fremantle. For the development of the North Fremantle Foreshore Vegetation Management document the following stakeholders were consulted:

Department of Fire and Emergency Services

Department of Biodiversity, Conservation and Attractions (formerly Parks and Wildlife)

Western Australian Planning Commission

Community engagement sessions included:

Site walk of Cypress Hill and Rocky Bay Reserve

Community workshop on vegetation assessment outcomes

Consultants open door policy to receive feedback throughput the development of North Fremantle Foreshore Vegetation Management Plan

Community information session on the draft North Fremantle Foreshore Vegetation Management Plan to support the public comment period.

The Whadjuk Traditional Owners have been invited to contribute through South West Aboriginal Land and Sea Council for the North Fremantle Foreshore Vegetation Management (2017). In addition, the Department of Fire and Emergency Services were actively consulted throughout the development of both the North Fremantle Foreshore Vegetation Management (2017) document and the Cypress Hill and Rocky Bay Reserve Bushfire Risk Management Report (2017) with regard to the application of the relevant state planning policy, guidelines and associated methodologies for bushfire risk assessment. A further community information session on the draft Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report was held. Comments made during this session were considered in the preparation of the final document and additional information addressing community questions and clarifying information was provided (Attachment 3).


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OFFICER COMMENT

The City developed the North Fremantle Foreshore Vegetation Assessment and Management Project and was successful in attracting a state government Riverbank grant to undertake the project in collaboration with the Department of Biodiversity, Conservation and Attractions (formerly Department of Parks and Wildlife). The first phase of the project assesses the foreshore and recommends specific management actions for bushland reserve vegetation taking into account environmental, social and cultural values. The outcome of the first phase is:

the North Fremantle Foreshore Vegetation Management document, and

the Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report document.

The second phase of the project will implement stage 1 prioritised vegetation management works. The project addresses eighteen (18) recommendations of the NFFMP 2013. The documents together provide a comprehensive and balanced approach to vegetation management within the North Fremantle foreshore. This work achieves the outcome ‘better quality natural habitat with space for endemic biodiversity’ by contributing to the objective ‘protect and enhance the City’s natural landscapes and biodiversity’ as identified in the Strategic Community Plan 2015-25. In addition, this project approach contributes to ‘protecting and expanding existing natural habitats and creating new space for wildlife‘ under ‘land use and wildlife’ in the One Planet, Fremantle Strategy and as stated in the target the “City of Fremantle will contribute to increasing levels of biodiversity and space for wildlife through their own strategies, guidelines and practices, as well as measures carried out on local government owned properties or through time or financial support to an appropriate wildlife charity or initiative’. North Fremantle Foreshore Vegetation Management document The North Fremantle Foreshore Vegetation Management document contains the primary vegetation management recommendations. It assesses the current bushland condition, describes and maps vegetation communities, and provides vegetation maintenance recommendations within seven (7) broad management units. Document Summary The North Fremantle Foreshore Vegetation Management document (NFFVM) was developed to implement specific recommendations of the North Fremantle Foreshore Management Plan 2013 (NFFMP 2013). The 2017 NFFVM addresses the management of risks to vegetation communities, aims to improve ecological integrity, enhance passive recreational value, preserve heritage values and defines on-ground actions to best apply resources. The long-term aim is reinstate species richness in areas of natural vegetation, and provide suitable habitat for recolonization by local native fauna species. Bushfire risk has received an increased profile due State government policy and the Office of Bushfire Risk identifying areas prone to bushfires. The local community, in part


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in response to a community information session on fire management in November 2014, has identified bushfire risk as being of concern, particularly at Cypress Hill and the Rocky Bay cliffs along the Rocky Bay Heritage Trail. The current level of bushfire risk has been assessed as part of these works and a bushfire risk response defined. Bushfire management is addressed in this document, which includes integrated recommendations for vegetation management to reduce this risk, which is additional to the NFFMP 2013 recommendations. Ecoscape, in association with Lush Fire and Planning, were engaged to undertake the development of this document, with stakeholder and community consultation informing key components. The North Fremantle foreshore has been significantly modified over the past 150 years through urbanisation, mining and industrialisation. Cliff areas were quarried for limestone and some areas benched in the 1890s to provide an industrial site platform. Cypress Hill was flattened for a gun placement during World War II. Other parts of the foreshore were filled with dredge spoil during the development of the Fremantle port and bridge works. By the 1980s, very little of the original native vegetation remained on the foreshore, however the gentrification of North Fremantle, that had recently been recognised as being a desirable location to live, resulted in a new community that recognised the significant values of the foreshore. In 1988, revegetation works commenced on Cypress Hill and the cliffs and embankment of Rocky Bay, and has since continued along the foreshore, using native species. The foreshore today has a range of environments from manicured lawns and landscaped gardens, to more natural areas including ephemeral wetlands and high cliffs with native vegetation. Eight native vegetation communities have been described in the natural areas, from woodlands to shrublands. Seven vegetation management zones have been identified, each with varying issues and objectives, and different management regimes. These management zones vary from high maintenance parkland (manicured lawns, formal gardens and paths) to zones with native vegetation, some of which require low maintenance (generally ongoing weed control and removal of dead vegetation) to high maintenance areas where vegetation management is required to mitigate bushfire risk, reinstate public viewing areas and increase plant species diversity. (North Fremantle Foreshore Vegetation Management 2017) A recommendation of the North Fremantle Foreshore Vegetation Management document was to develop detailed plans for vegetation management following AS3959 Methodology 2 assessment by a Level 3 Bushfire Practitioner. To address this recommendation, the City engaged a Level 3 bushfire risk assessor to undertake the Methodology 2 risk assessment, as follows. Rocky Bay Reserve and Cypress Hill Bushfire Risk Management Report The City of Fremantle commissioned Bushfire Prone Planning to undertake a bushfire risk assessment utilising the detailed method for determining the Bushfire Attack Level (BAL) from AS3959-2009 (Method 2) and to prepare an associated Bushfire Management Plan (Plan) for Rocky Bay Reserve and Cypress Hill, North Fremantle.


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These requirements follow on from the development and review of the North Fremantle Foreshore Vegetation Management (NFFVM, 2017). Document Summary The subject site is the open space reserve of Rocky Bay adjacent to the Swan River, north of Harvest Road and south of the Town of Mosman Park boundary, adjacent to Westmeath Street, North Fremantle, which includes the site of Cypress Hill (see Figure 2.1). The North Fremantle foreshore is a multi-use site, providing the community with recreational uses as well as hosting areas of ecological, historical and cultural significance. The balance of managing the site for these uses and for its significant values are challenging, with bushfire management of the site being one of the greatest challenges. Bushfire management is typically focussed on managing vegetation to reduce the impact of bushfire on ecological, cultural, heritage and other assets including neighbouring properties in the area. The management of bushfire risk through vegetation control is complicated by the extreme slopes of the cliff areas. Furthermore, the area has significant cultural heritage sites such as caves that requires due consideration in the landscape. The bushfire risk management measures required to reduce the risk to an acceptable level are detailed in this Plan, with the focus on managing this land use balance. The site has been broken up into Management Zones as defined in the NFFVM (2017). As relevant to this study site, the following Management Zones are discussed in this Plan (Figure 2.2);

Management Zone 5: Cypress Hill;

Management Zone 5: Rocky Bay Cliff Top (also known as Rocky Bay Heritage Trail);

Management Zone 6: Rule Park;

Management Zone 6: Rocky Bay Principal Shared Path;

Management Zone 7: Rocky Bay Cliffs and Slopes; and

Management Zone 7: Waugyl Cave.

Bushfire Hazard Level mapping contained within the NFFVM (2017) has indicated an Extreme bushfire risk for both the Rocky Bay Reserve and Cypress Hill. This is based on Bushfire Hazard Level mapping requirements contained within the Guidelines for Planning in Bushfire Prone Areas and influenced by a number of factors, namely vegetation type. Historically, numerous small fires have occurred along the reserve, either purposely lit or ignited from discarded cigarettes; however none of the occurrences are known to have caused significant damage (North Fremantle Foreshore Management Plan 2013). Bushfire risk is a concern to the local community as covered in the North Fremantle Foreshore Management Plan (2013) during the community consultation process. The subject area is comprised of Crown Land. Cypress Hill is Freehold tenure that is currently vested with the WAPC however; it is proposed that the City of Fremantle request a Management Order over Cypress Hill to manage the site for conservation and recreation (NFFVM (2017). In accordance with Section 12 of the Swan and Canning Rivers Management Act 2006 the Department of Parks and Wildlife (now Department of Biodiversity, Conservation and Attractions) have shared management responsibility for


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the Riverpark shoreline 2m above and below the high water mark measured horizontally above the surface of the land. The Department of Parks and Wildlife (now Department of Biodiversity, Conservation and Attractions) are the statutory approval authority for development in the Swan and Canning Rivers Development Control Area as prescribed in the Swan and Canning Rivers Management Act 2006. The City of Fremantle are required to apply for a permit to undertake fire hazard reduction works and vegetation removal within the Rocky Bay Reserve in accordance with Swan and Canning Rivers Management Regulations 2007. Parameters for interpretation The requirement for a Local Government to undertake a bushfire risk assessment and prepare an associated Bushfire Risk Management Pan falls under the State Hazard Plan for Fire (Westplan Fire). SPP 3.7 is not an applicable policy to be utilised in the preparation of this report as SPP 3.7 is solely for the purposes of planning and development (under the Planning and Development Act, 2005). Certain elements of the Policy and the respective Guidelines however have assisted in the development of this report. The Guidelines for Preparing a Bushfire Risk Management Plan (DFES, 2015) are applicable to a broader study area, being a whole Local Government area, rather than a specific site such is this case. Again, elements of these guidelines have been adopted and utilised in this report to best deliver the required outcomes. (Rocky Bay & Cypress Hill Bushfire Risk Management Report 2017). The report identifies a range of bushfire risk management recommendations for the identified management zones. The report summarises the recommendations as follows: The BAL contour maps indicate that a number of existing houses are subject to a BAL rating above BAL- 29. The vegetation impacting on these houses is a priority to consider with respect to reducing the BAL exposure to the subject houses. The recommendations detail how to manage the bushfire risk on all houses that may potentially be impacted by bushfire but primarily those that are subject to BAL’s greater than BAL-29. As the houses in the subject area are existing it is important to mitigate the risk as far as practically possible without compromising the aesthetics, environmental and cultural values of the area. There are a small number of vacant Lots situated in the vicinity that are potentially exposed to a BAL of BAL- 12.5 or greater. Future houses on these Lots will be required to be constructed to the standard appropriate to the BAL for the site. This is to be determined prior to construction and is to be undertaken as a BAL Method 2 assessment. The recommendations for bushfire risk management are to be read in conjunction with the NFFVM (2016). Furthermore, it is recommended that neighbouring residents of the North Fremantle foreshore are made aware of bushfire safety precautions throughout the summer months. This should entail heightened awareness of suspicious activity in the area and information for property preparedness and actions during a bushfire in the area, to include actions such as closing all doors and windows to prevent impact from smoke and ember attack. Information regarding property preparedness and bushfire precautions can be accessed from the DFES website.


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Recommendations made throughout this report are to be undertaken on an ongoing basis to maintain vegetation structures where changes in the vegetation and fuel structure are recommended to provide continuous management of bushfire risk in perpetuity. The City, as a responsible land manager, is now proposing to undertake the identified bushfire hazard reduction works as part of the stage 1 vegetation management works. It should be noted that bushfire risk is inherent to properties that are located adjacent to or near bushfire prone areas. The management of this bushfire risk to individual properties is the property owner’s responsibility and information on how to manage this risk is available to residents through the Department of Fire and Emergency Services and is accessible via their website. Stage 1 Vegetation Management Works The City, as a responsible land manager, will undertake bushfire hazard reduction works as defined in the North Fremantle Foreshore Vegetation Management (2017) and Rocky Bay and Cypress Hill Bushfire Risk Management Report (2017). To undertake these works the City will apply for a permit from the Department of Biodiversity, Conservation and Attractions. This permit allows the City to undertake fire hazard reduction works and vegetation removal within the Rocky Bay Reserve in accordance with the Swan and Canning Rivers Management Regulations (2007). It is anticipated the bushfire hazard reduction works will be completed prior to November 2017 to mitigate bushfire risk prior to the 2017/18 bushfire season and be maintained thereafter. Land management works on the Western Australian Planning Commission held land is the responsibility of Department of Planning, Lands and Heritage. The City is liaising with officers to facilitate a consistent land management approach.


Simple majority required


MOVED: Cr A Sullivan Council

1. Adopt the:






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3. Requests the referral of the North Fremantle Foreshore Vegetation Management

(2017) and Rocky Bay and Cypress Hill Bushfire Risk Management Report (2017) to the Department of Fire and Emergency Services and the Department of Biodiversity, Conservation and Attractions.

Cr D Thompson MOVED an amendment to add a part 2(a) to the Officer's Recommendation as shown below in italics: 2(a). At the completion of the Stage 1 Vegetation Management Works, Officers are

to engage the report Consultants to reassess the site and confirm that the vegetation works undertaken address the risks and mitigation recommendations, as identified in the Rocky Bay Reserve and Cyprus Hill Bushfire Risk Management Report. The findings of the site reassessment should be provided to Council in an update report.

CARRIED: 6/0

For Against

Cr Ingrid Waltham Cr Andrew Sullivan Cr David Hume Cr Rachel Pemberton Cr Sam Wainwright Cr Doug Thompson

REASON FOR CHANGE TO OFFICER'S RECOMMENDATION An additional assessment to be undertaken at completion of works to ensure that the bushfire mitigation measures undertaken through vegetation management works achieve the recommendations of the report.


MOVED: Cr A Sullivan Council

1. Adopt the:






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2(a). At the completion of the Stage 1 Vegetation Management Works, Officers are to engage the report Consultants to reassess the site and confirm that the vegetation works undertaken address the risks and mitigation recommendations, as identified in the Rocky Bay Reserve and Cyprus Hill Bushfire Risk Management Report. The findings of the site reassessment should be provided to Council in an update report.

3. Requests the referral of the North Fremantle Foreshore Vegetation

Management (2017) and Rocky Bay and Cypress Hill Bushfire Risk Management Report (2017) to the Department of Fire and Emergency Services and the Department of Biodiversity, Conservation and Attractions.

CARRIED: 6/0

For Against



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FPOL1708-6 7 QUARRY STREET - INVITED TENDER FOR COOPERATIVE HOUSING DEVELOPMENT

Meeting Date: 9 August 2017 Responsible Officer: Manager Economic Development and Marketing Decision Making Authority: Council Agenda Attachments: Selection Report, Expression Of Interest Process For 7

Quarry Street, Fremantle (Confidential attachment under separate cover)

SUMMARY

At its meeting in April 2017, Council resolved that all expressions of interest (EOI) that met the selection criteria, for the sale and development of 7 Quarry Street for a cooperative housing project, be invited to compete in an invited tender process. The Chief Executive Officer was delegated authority to execute the tender process and dispose of the property in accordance with the Local Government Act 1995, and subject to a further report being presented to council detailing the proposed sale and contract methodology including development, contract and settlement timeframes and process. This report recommends that council approve the sale and contract methodology, and authorise the release of the request for invited tender to the shortlisted applicants from the EOI process.

BACKGROUND

On 27 July 2016, council resolved to call for expressions of interest (EOIs) for a cooperative housing development at 7 Quarry Street. In December 2016, five proposals were received and in April 2017 council received a report that recommended four of the proposals be invited to a tender process. At the Ordinary Meeting of Council on 26 April 2017, council resolved: In response to the invitations for expressions of interest for the purchase and development of 7 Quarry Street, Fremantle, council grant delegated authority to the Chief Executive Officer to:

1. Eliminate the expressions of interest that did not meet all of the selection criteria adopted by council on 27 July 2016.

2. Invite all EOIs which met all of the selection criteria adopted by council on 27 July 2016 to compete in an invited tender process for the purchase and development of the land.

3. Determine whether to accept a preferred tenderer based on the following criteria and weighting:

Mandatory

a) The purchase price of the land to be at market value.


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b) The proposed development of the land will be subject to normal planning

processes including compliance with the Local Planning Scheme (LPS4) and Local Planning Policies (including allowable discretion) and consideration of the proposed design by the Design Advisory Committee.

c) The purchasing body must demonstrate a legal mechanism to ensure that the majority of owners who constitute the developing cooperative will comprise of individuals who are the occupying residents and owners once development is completed.

d) 25% of the building design should provide adaptable occupancy for people with physical disabilities.

e) The purchasing body must be a co-operatively owned venture, owned and democratically controlled by the eventual owner/occupier residents of the development, which may terminate on the completion of the development.

f) The proposal must not involve any direct financial support from the council such as providing an interest free loan, guaranteeing a loan, purchasing dwellings, providing rate relief, or any request that has a direct cost to ratepayers. Delayed settlement is regarded as indirect financial support and can be considered by council.

g) The purchasing body must demonstrate to the satisfaction of council that the co-operatively owned venture will not be structured in such a way as to not pay rates.

Qualitative criteria and weighting

a) The purchasing body should demonstrate an effective long term means of maintaining ongoing housing diversity and affordability, comprised of:

Affordability for initial participants (25%)

Long-term affordability for all successive participants who buy in to the project at a future time (25%)

b) The building design should meet best international practice or equivalent for sustainable building design, and commitments to this are to be included in the submission (20%).

c) The building design may include shared use space (10%). d) Ease of private sector replicability based on normal market conditions (10%). e) Minimises financial risk to council (10%).

1. Subject to completion of 1-3 above, finalise the property disposal in accordance

with the Local Government Act 1995. 2. Prior to tenders being sought, a further report be presented to council detailing the

proposed sale and contract methodology including development, contract and settlement timeframes and process.

3. In the event that no tender meets the mandatory criteria above, this matter be referred back to council for further consideration.

This report is presented to council in accordance with item 5 of the resolution above, to outline the sale and contract methodology.


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Selection criterion (a) requires that the City obtain market value from the disposal/sale of this property. This is expected to be between $2.65 and $2.85 million based on valuations sought by the City in February 2014. The City will seek updated market valuations closer to the sale date.

LEGAL IMPLICATIONS

The sale process will comply with the requirements of the Local Government Act 1995. If/when a tender is accepted, the contract of sale will include mechanisms to ensure all of the conditions of council are met.

CONSULTATION

Nil

OFFICER COMMENT

Contract methodology The sale of 7 Quarry Street for cooperative housing development will occur through an invited tender process. The four shortlisted applicants from the expression of interest process will be invited to tender. The tender document attached will form the sales contract. The City reserves the right not to accept any tender. Tender submission Tender submissions must include details of the following:

nature of proposal

all parties involved in the proposal

how the selection criteria is met

how future residents of the cooperative housing development have been or will be prioritised and selected, including information on how the development will be marketed

demonstration of the capability of the parties to successfully complete a development of this size

an outline of proposed development including time lines, floor plans and estimated budget

Selection Criteria (in accordance with the Council resolution of 26 April 2017) Tenders will be assessed on the following selection criteria:

Mandatory

Comply with all mandatory conditions in Council resolution dated 26 April 2017

Yes/No

Qualitative (as per Council resolution of 26 April 2017)

Affordability for initial participants 25%


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Long-term affordability for all successive participants 25%

Sustainable building design 20%

Shared use space 10%

Replicability 10%

Minimises financial risk to council 10%

Based on the submitted tenders, the selection panel will prepare a selection report for consideration by the Chief Executive Officer. Process and timeframes

Process step Timeframe

Tenders open Upon release of the tender document, tenderers will be given three months to complete due diligence and submit their application

Tenders assessed by panel of officers and finalised by Chief Executive Officer

Officers expect that the panel will require up to two months, after closure of the application period, to identify a preferred tenderer (if there is one) and to finalise a selection report for approval by the Chief Executive Officer. If a preferred tenderer is not identified, a further report will be prepared for council consideration.

Selected tender to obtain development approval

180 days from acceptance of successful tender

Development commencement Within two years of DA approval

Development completion Within four years of DA approval

Settlement Council will consider delayed settlement (Mandatory criteria f of Council resolution dated 26 April 2017). Note. a settlement date/milestone will be included by each tenderer as part of their proposal and will be assessed be the panel as part of the criteria ‘minimises financial risk to council’.

Should any of the agreed timelines not be met, the successful tenderer will be required to apply to council for an extension.


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Development management plan The selected tenderer must manage all stakeholders during the development to ensure minimal impact to neighbours and residents and businesses in close proximity. This will include but not be limited to interruption to services, parking for contractors, noise and dust mitigation. A development management plan will be required as part of the development application submitted by the selected tenderer.




MOVED: Cr A Sullivan Council: 1. Request that the Chief Executive Officer undertake and conclude (if

appropriate) an invited tender process for the sale and development of 7 Quarry Street as a cooperative housing project, in accordance with the 26 April 2017 Council resolution and in accordance with the process and timeframes below:

Process step Timeframe

Tenders open Upon release of the tender document, tenderers will be given three months to complete due diligence and submit their application

Tenders assessed by panel of officers and finalised by Chief Executive Officer

Officers expect that the panel will require up to two months, after closure of the application period, to identify a preferred tenderer (if there is one) and to finalise a selection report for approval by the Chief Executive Officer. If a preferred tenderer is not identified, a further report will be prepared for council consideration.

Selected tender to obtain development approval

180 days from acceptance of successful tender

Development commencement Within two years of DA approval

Development completion Within four years of DA approval


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Settlement Council will consider delayed settlement (Mandatory criteria f of Council resolution dated 26 April 2017).

2. Notes the Council resolution of 26 April 2017 to grant delegated authority to

the Chief Executive Officer to determine whether to accept a preferred tenderer based on the selection criteria and weighting adopted at that ordinary meeting of council, and the process and timeframes in item 1 above.

CARRIED: 6/0

For Against



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FPOL1708-7 PROPOSED PARTIAL CLOSURE OF PRIVATE ROAD (ROW NO. 34) AND AMALGAMATION WITH NO. 79 (LOT 1) SOUTH TERRACE, FREMANTLE

Meeting Date: 9 August 2017 Responsible Officer: Director City Business Decision Making Authority: Council Agenda Attachments: Copy of Diagram 5047

Copy of DA668/97 reconsideration Lot 3 Arundel Street. Owner submission –Lot 3 Arundel Street, Fremantle Application from Harvest Legal – (Confidential attachment under separate cover)

Figure 1 - IntraMap showing Private Road (ROW No.34) SUMMARY The purpose of this report is to submit to Council the results of a 30 day Public comment and advertising period in relation to the proposed closure of a portion of the private road with a street address of 83F (Lot 50) South Terrace, Fremantle (known as ROW 34). The proposal involves the partial closure of a Lot 50 for amalgamation with the adjoining property at No. 79 (Lot 1) South Terrace, Fremantle. Harvest Legal act for the owners of No. 79 South Terrace, Fremantle (‘Applicant’).


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Public comment and community consultation ended on 09 May 2017. The Applicant has previously obtained the written consent from the adjoining Owners of Strata Plan 11059 (‘SP Owners’) in relation to the subject portion of private road as shown in Figure 1 and hatched green being an area of approximately 47.9m2. The City has received one objection to the proposal from the adjoining owner of Lot 3 on Certificate of Title Volume 1304 Folio 625 (Nos. 29-31) Arundel Street, Fremantle (‘Lot 3’). The Owner of Lot 3 referred to previous planning approvals (DA668/97) whereby a manoeuvring plan is shown to extend into the subject portion of private roadway. The owner of Lot 3 opposes the closure as it will extinguish an existing legal right of access over the adjoining private road. This report recommends that Council not Support the proposed closure of a portion (approximately 47.9m2) of the private road known as ROW 34 as shown in Figure 1 for the purpose of amalgamation with 79 (Lot 1) South Terrace, Fremantle. BACKGROUND 4/12/2009 – The City received a letter from Anthony Torre & Monaco (AT&M) acting (at that time) for Roncio Nominees Pty Ltd - requesting the closure and amalgamation of the subject portion of ROW 34. 18/12/2009 - The City responded to AT&M requesting a formal application and fee to be submitted to the City. The Applicant did not respond to the City’s request and the proposal did not proceed as a result. 10/09/2015 – Proposal to close and amalgamate a portion of private road (ROW 34) received from Harvest Legal acting for Roncio Nominees Pty Ltd. The letter requested clarification of the City’s process in order to progress the proposal. 15/09/2015 – The City responded to Harvest Legal with the process required including the application fee, probate searches for owners and completion of a Land Administration Form 2.1 located on the City’s Website. 10/11/2015 – The City met with Strata Management representatives (Strata Plan 11059) being of 87 South Terrace, Fremantle in response to receiving a letter from Harvest Legal - to relinquish their implied rights over the whole of ROW 34. The legal access to SP11059 would be maintained with a right of carriageway easement. 25/10/2016 – email together with earlier discussions with Harvest Legal regarding probate searches (now completed) and consent obtained from the adjoining Owners of Strata Plan 11059 being Lot 2. At this time the owner of Lot 3 has refused to provide consent. The City maintained (at this point) the requirement for consent in accordance with the City’s Policy DA15 clause 2.4.1 (a). 09/02/2017 – Application from Harvest Legal received by the City on 14/02/2017 (see attachment 3). The Owners of Strata Plan 11059 (‘SP Owners’) has provided their consent to this current Application (in relation to the subject portion of the private road at the rear of Lot 1 (No. 79) South Terrace, Fremantle only. The SP Owners were specific to allow the Applicant to take the necessary action to acquire part of the private road as


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shown in Figure 1 and hatched in green. The SP Owners indicated that portion to be 19.86 metres in length by 2.41 metres wide, having an approximate area of 47.9m2. The Applicant noted that consent from the owner of Lot 3 (No’s 29-31) Arundel Street, Fremantle had not been obtained. A discussion with the Planning Department noted that the Act sits above the City’s Policies. In relation to Section 52 subsection (1)(c) of the Land Administration Act 1997(LAA), the Local Government is required to advertise (for a period of not less than 30 days) a private road closure (where no living owner/s can be located) and to ‘give notice’ to the holders of the freehold land adjoining the subject land – for the same period. At this stage the Application is accepted to comply with the public advertising component. 09/03/2017 – The Finance, Policy, Operations and Legislation committee (FPOL1703-2) acting under delegation 1.1 approved public advertising in accordance with the Act with the submissions received to during the advertising period to be reported back to Council to consider a final recommendation. 09/05/2017 – The public advertising closed with one submission received in objection to the proposed partial private road closure. Previous Development Application Development Application 668/97 (adopted on 30 March 1998) notes as a footnote that Council had reconsidered the earlier planning decision dated 16 February 1988 for three grouped dwellings at No. 29-31 Arundel Street, Fremantle whereby Council agreed to delete condition 17 and to amend conditions 6 and 12. Condition 17 related to the applicant entering into an agreement with regard to reciprocal rights of pedestrian and vehicular access/movement between lots 2 and 3. The Council considered the Manoeuvring Plan provided by the owner of Lot 2 and subsequently deleted condition 17 replacing it an additional footnote to the council resolution as copied below;

a) The applicant is advised that Council was prepared to delete Condition 17 on the basis of the manoeuvring plan presented by the applicant. Any future arrangements for vehicular manoeuvring will be the responsibility of the existing or any future owner.

Council’s footnote above provides the guidelines as to how the private road should be managed by agreement between Lot 3 and the adjoining property owners. The City cannot therefore support the proposed closure the 47.9m2 portion of the private road being Lot 50 on Diagram 5047 described as ‘Entrance’ (known as ROW 34). FINANCIAL IMPLICATIONS Applicant is required to pay all costs associated with this proposal. LEGAL IMPLICATIONS

Section 52 of the Land Administration Act 1997 applies to this application as efforts to locate a living owner/s of the private road where unsuccessful. Subsections (1) (b) refers to a private road, (3) (a) and (b) outlines the Local


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Government (LG) requirement to give notice to the parties as outlined in this section before making a request to the Minister under subsection (1).

In the previous report FPOL1703-2 (09 March 2017) - it was noted that the results of public advertising would be forwarded to the Department of Lands (DoL) for the Minister to make a final decision. However, as a result of the objection received and subject to the Council making a decision not to support the proposal, there would not be a requirement to make an application to the DoL. A discussion with a senior officer with the DoL confirmed that the Ministers decision was not required should the City decide not support the proposed partial road closure and amalgamation. Land Description The private roadway is the last remaining land on Certificate of Title Volume 23 Folio 65 being Lot 50 Diagram 5047 identified as ‘Entrance’ (see attachment 1). The City has identified the private road as ROW No. 34 with a Street Address of No. 83F South Terrace, Fremantle. The total area of Lot 50 is 184m2. The proposed partial closure and amalgamation of the above land involves the portion located at the rear of Lot 1 (No. 79) South Terrace, Fremantle with an approximate area of 47.9m2.

Private road – ownership (Probate searches) The three original owners of the private road have since died with the last surviving owner passing away in October 1974. The Applicant has investigated the ownership with the assistance of Landgate and the Probate Office. The Applicant has noted as part of their application headed ‘Information in support of Application’, the last notation from Certificate of Title Volume 23 Folio 65 (Lot 50) being a reference which refers to The Trustees Act 1900 (repealed by the Trustees Act 1962) and the appointment of a new Trustee dated May 1918 with the land being vested to the three owners of Lot 50. Landgate confirmed the Applicants ownership enquiry, noting that; “under the Trustees Act, where multiple parties own a parcel of land, they own it as joint tenants and thus the only party, who could have any interest in this land, is the last of the surviving owners, which by date of death, would be Harry Norman Higham – who died in 1974 aged 86 years.’ In this instance the Applicant was unable to locate any beneficiaries to the Estate of the last owner and requested that the City enact Section 52 of the Land Administration Act 1997. The Applicant has undergone extensive ownership searches to satisfy this requirement of the City of Fremantle Policy D.A.15 titled, “Policy and Procedures for the Dedication, Upgrade or Closure of Rights of Way. CONSULTATION The proposal was advertised for a period of not less than 30 days in accordance with statutory requirements. Public advertising included:

Advertisement placed in the Fremantle Herald News Bites on 01 April 2017.

City of Fremantle ‘My Say’ webpage.


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Letters sent to property owners adjoining the private road (known as ROW 34).

Letters sent public utility services requesting their comments. At the conclusion of the 30 day advertising period, being 09 May 2017, the City had received one (1) objection from the adjoining owner of Lot 3 (No’s 29–31) Arundel Street, Fremantle (see attachment 3). The objection related in part to the owner’s right to vehicular moveability over the private road way including the area currently the subject of a proposed closure. The owner of Lot 3 also noted a related planning approval DA668/97 (reconsideration) adopted by Council on 30 March 1998 (see attachment 2). The nine (9) points included in the owner’s submission (attachment 3) are noted below:

1. I am the registered proprietor of Lot 3 on Certificate of Title 1304/625. 2. I have the right to use that part of the private road marked in green as a Right of

Way. 3. Prior to the construction of the building on Lot 1, I used it for that very purpose. 4. There are two buildings on Lot 3, currently 31 and 31A Arundel Street, 29 and 29A

(one building) and 29b Arundel Street. 5. I have approval to strata both buildings. 31 and 31A will be lot 1, 29 and 29A will

be lot 2 and 29B will be lot 3. 6. Council gave approval for that on 19 February 1998 (Ref: A29-31 DA 668/97) and

amended that decision on 30 March 1998 (Ref: DA 668/97). The “manoeuvring plan’ shows vehicles using the ROW marked in green.

7. Once this is done, I propose building an enclosed car park at the rear of the proposed lot 1.

8. This will require use of the ROW for access. 9. I therefore oppose closure as this will extinguish an important right which I

currently have. Its extinguishment will mean the value of my property will be diminished.

It should be noted that the future proposals referred to in point 7 and noted as ‘Proposed Carport’ included with the owners submission, will require a formal planning application for assessment in accordance with the City of Fremantle Planning process and requirements. The Owners of Strata Plan 11059 being Nos. 87 and 89 South Terrace, Fremantle has provided their consent to the proposal. No objections were received from public utility services. OFFICER COMMENT The objection received from the owner of Lot 3 (No’s 29-31) Arundel Street, Fremantle has identified a previous Planning approval (reconsideration) being DA668/97 adopted by Council on 30 March 1998. The reconsideration related to Council agreeing to delete condition 17 relating to reciprocal rights of access for vehicular and pedestrian movement. The condition was replaced with the following ‘Additional footnote (a)’ to the planning conditions;

a) “The applicant is advised that Council was prepared to delete Condition 17 on the basis of the manoeuvring plan presented by the applicant. Any future


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arrangements for vehicular manoeuvring will be the responsibility of the existing or any future owner.”

The reversing turning circle was examined by a Planning Officer against the Australian Standards 2890.1 and confirmed that the circle extends into the subject area of the proposed private road closure. The Council has indicated, as part of the planning approval, to leave the matter of vehicular manoeuvring up to the current and future owners of Lot 3. The Council is therefore recommended not to support the proposed closure of a 47.9m2 portion of the private road being Lot 50 on Diagram 5047 described as ‘Entrance’ (known as ROW 34) for the purpose of amalgamation with No. 79 (Lot 1) South Terrace, Fremantle. VOTING AND OTHER SPECIAL REQUIREMENTS Simple Majority Required


MOVED: Cr A Sullivan Council: 1. Not support the partial closure of a 47.9m2 portion of private road as

described on Certificate of Title Volume 23 Folio 65 being Lot 50 on Diagram 5047 and amalgamation with Lot 1 (No. 79) South Terrace, Fremantle for the following reasons;

a) The owner of Lot 3 (Nos. 20-31) Arundel Street, Fremantle has a legal

right to the use the subject portion of Lot 50 on Diagram 5047 and has objected to the proposed closure and amalgamation.

b) The owner of Lot 3 has planning approval DA668 on 30 March 1998 for a vehicle manoeuvring plan which extends into the subject portion of private roadway (Lot 50) to be closed.

c) Council also resolved in relation to DA668 that “any future arrangements for vehicular manoeuvring will be the responsibility of the existing or any future owner”.

d) The turning circle required by Lot 3 in accordance with the current Australian Standards 2890.1, extends into the subject area of the proposed private road closure and is therefore required under those standards by the owner of Lot 3.


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CARRIED: 6/0

For Against



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FPOL1708-8 ANNUAL GENERAL MEETING OF ELECTORS / SPECIAL MEETING OF ELECTORS POLICY

Meeting Date: 9 August 2017 Responsible Officer: Manager Governance Decision Making Authority: Council Agenda Attachments: Nil

SUMMARY

For Council to consider the adoption of an Electors Meeting Policy, providing procedures and practices to be followed when holding an Electors Meeting, while still enabling the City to fulfil its roles and functions under the Local Government Act 1995. This report recommends that Council adopt the proposed Annual General Meeting of Electors / Special Meeting of Electors.

BACKGROUND

The Local Government Act 1995 states that the City of Fremantle must hold a General Meeting of Electors once every financial year, and a Special Meeting of Electors upon presentation of a petition signed by 100 electors or 5% of the number of electors (whichever is the lesser) or one third of the council members. In previous years there has been some confusion in relation to the when, where and how the Annual General Meeting of Electors will be held. While it is acknowledged that the Presiding Person, of an Annual General Meeting of Electors or a Special Meeting of Electors’, is to determine the procedure to be followed at the meeting the proposed policy is intended to clarify Council’s preferences in regard to these meetings.


No financial implications have been identified. Electors Meetings are to be held as prescribed and the introduction of policy will not cause any increased expense.

LEGAL IMPLICATIONS

The prescribed conditions in relation to the holding of Electors Meetings can be found at:

Part 5, Division 2, Subdivision 4 of the Local Government Act 1995 and;

Part 3 of the Local Government (Administration) Regulations 1995.

CONSULTATION

Nil external consultation has been undertaken in the development of this proposed policy.


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OFFICER COMMENT

This policy is intended to outline Council’s preferences and provide some guidance for community members in relation to the location and format in which Electors Meetings will be held.




MOVED: Cr A Sullivan Council adopt the Annual General Meeting of Electors / Special Meeting of Electors policy as set out below:

Policy statement This policy is intended to outline Council’s preferences in relation to the location and format in which Annual General Meeting of Electors / Special Meeting of Electors will be held. Legislative Requirements This policy is to be read in conjunction with Part 5, Division 2, Subdivision 4 of the Local Government Act 1995 and Part 3 of the Local Government (Administration) Regulations 1995. These statutory requirements cover the City's responsibilities when holding a General Meeting of Electors or a Special Meeting of Electors:

Section 5.27 of the Act requires the City to hold a general meeting once every financial year. The Act specifies that this meeting is to be held no more than 56 days after the acceptance of the annual report for the previous year.

Section 5.28 of the Act requires the City to hold a special meeting of electors after a request from 100 or more electors or 5% of the number of electors (whichever is the lesser) or 1/3 of the council members. The request is to specify the matters to be discussed. Meeting is to be held no more than 35 days after the request is received, and at least 14 days’ notice date, place and purpose must be given.

Section 5.30 of the Act specifies that the Mayor or Deputy Mayor may preside at electors’ meetings. If both the Mayor and Deputy Mayor are unavailable then the electors present may choose one of the councillors present to preside or if no councillor able to, then the electors at the meeting choose one of themselves to preside.

Section 5.32 of the Act specifies that the minutes of an electors’ meeting must be available for inspection by members of the public before the council meeting at which decisions made at the electors’ meeting are first considered.

Section 5.33 of the Act specifies that decisions made at an electors’ meeting are to be considered at the next ordinary council meeting or if that is not practicable, at the next ordinary council meeting or at a special meeting. The reasons for a


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decision in response to one made at an electors’ meeting, must be recorded in the Council minutes.

Regulation 17 of the regulations specifies that each elector present at an Electors Meeting is entitled to one vote on each matter, but does not have to vote. Decisions made at Electors Meetings are made by a simple majority, and voting must be conducted so that no vote is secret.

Regulation 15 of the regulations specifies that the first matter to be discussed at a general electors’ meeting is the annual report for the previous financial year, and then any other general business.

Regulation 15 of the regulations specifies that other than the first order of business as set out in regulation 15 and the voting requirements as set out in regulation 17, the procedure to be followed at an Electors Meeting is to be determined by the person presiding at the meeting.

Policy While it is acknowledged that the Presiding Person, of an Annual General Meeting of Electors or a Special Meeting of Electors’, is to determine the procedure to be followed at the meeting, this policy is intended to clarify Councils preferences in regard to when, where and how electors meetings will be held. Meeting venue

The Annual General Meeting of Electors’ will be held in the Town Hall, or if this is unavailable or unsuitable, in an appropriate alternative venue.

Where the matters to be discussed at a Special Meeting Electors’ relate to a specific Ward of the City, the meeting will be held in the most practical venue, closest to that part of Fremantle. Where the matters to be discussed are significant to community members in more than one Ward of Fremantle the meeting venue will be as for an Annual General Meeting of Electors’.

Notice and timing of the meeting

The date for the Annual General Meeting of Electors’ will be set at the time of acceptance of the annual report for the previous year. The intent is to hold the Annual General Meeting of Electors’ in November where possible.

Public Notice of the Annual General Meeting of Electors’ will be given up to 28 days’ prior to the meeting (double the statutory requirement) unless the date, set by Council, does not allow for this length of Notice. In which case as long a period as possible will be given.

Public Notice will be given by displaying notice on the library and administration building notice boards, by putting notice on the City’s website and by advising precinct groups of the upcoming meeting. This would then set the target dates for the Annual meeting for later November, thus avoiding the months of December or January (although in some cases this might be unavoidable if the annual report is not adopted at the October meeting )

Format of meeting

Electors meetings are not meetings of Council and are held in a less formal manner. The only official attendee is the presiding person.

Councillors will be invited to attend Electors meeting (in addition to all electors of the City) in their capacity as electors.


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Appropriate Senior Officers will attend Electors Meetings to provide additional information as required, through the presiding member.

Electors meetings will be open to all members of the public. However, only electors may move or second motions and vote or speak at meetings.

All attendees will be asked to sign the attendance register at the entry to the Chambers, provide their name and address and confirm whether they are electors for the district. The City of Fremantle will accept this declaration at face value and will not require further evidence

The proceedings will be recorded for the purpose of production of the minutes and speakers are requested to use the microphones each time they speak.

No other audio or visual recording is to be undertaken without the permission of the presiding person.

The preferred order of proceedings, where acceptable to the presiding person, will be:

declaration of opening, nyoongar acknowledgement statement, presentation of the Annual Report and Audited Financial Statements, public question time (no proposed motions), and acceptance of motions.

Questions or statements may only relate to matters that affect the local government and will be accepted at the discretion of the Presiding Person.

Role of person presiding The person presiding at the meeting (usually the Mayor or Deputy Mayor) is entitled to move, second, speak to or vote on motions. Role of Elected Members Elected Members have no prescribed role at Electors Meetings (other than when presiding) and may move or second motions and vote or speak at meetings, in their capacity as electors. Elected Members have no obligation to vote, or to declare interests at electors meetings. Consideration of Motions moved at Electors Meetings Motions moved at Electors Meetings will be considered by Council at a Special Meeting of Council. Those motions moved at the Electors Meeting will be considered expansively during this meeting. The details of the Special Meeting of Council will be determined at the Ordinary Meeting of Council following the Electors Meeting.

Definitions and abbreviations An Elector is defined in the Local Government Act 1995:- An elector is a person who is eligible to vote in an election of the City of Fremantle. For the purpose of meetings of electors, the definition of an elector is to include ratepayers.


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Cr R Pemberton MOVED an amendment to remove the below wording from the Officer's Recommendation as shown below:

Public Notice of the Annual General Meeting of Electors’ will be given up to 28 days’ prior to the meeting double the statutory requirement. Unless the date set by Council, does not allow for this length of Notice. In which case as long a period as possible will be given.

LOST: 2/4

For Against

Cr Rachel Pemberton Cr Sam Wainwright

Cr Ingrid Waltham Cr Andrew Sullivan Cr David Hume Cr Doug Thompson

Cr R Pemberton MOVED an amendment to the Officer's Recommendation as shown below in italics:

Public Notice will be given by displaying notice on the library and administration building notice boards, by putting notice on the City’s website and regular advertising and social media and by advising to precinct groups of the upcoming meeting.

CARRIED: 6/0

For Against


REASON FOR CHANGE TO OFFICER'S RECOMMENDATION To ensure that advertising would happen through the channels of regular advertising and social media. Cr D Thompson MOVED an amendment to the Officer's Recommendation as shown below in italics:

The proceedings will be recorded for the purpose of production of the minutes and speakers are requested to use the microphones each time they speak. The minutes will only record a summary of the meeting and not a verbatim account.


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CARRIED: 6/0

For Against


REASON FOR CHANGE TO OFFICER'S RECOMMENDATION The committee felt it necessary to outline in the policy that the minutes are not verbatim. COMMITTEE RECOMMENDATION MOVED: Cr A Sullivan






Section 5.33 of the Act specifies that decisions made at an electors’ meeting are to be considered at the next ordinary council meeting or if that is not


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practicable, at the next ordinary council meeting or at a special meeting. The reasons for a decision in response to one made at an electors’ meeting, must be recorded in the Council minutes.




Policy While it is acknowledged that the Presiding Person, of an Annual General Meeting of Electors or a Special Meeting of Electors’, is to determine the procedure to be followed at the meeting, this policy is intended to clarify Councils preferences in regard to when, where and how electors meetings will be held. Meeting venue

The Annual General Meeting of Electors’ will be held in the Town Hall, or if this is unavailable or unsuitable, in an appropriate alternative venue.

Where the matters to be discussed at a Special Meeting Electors’ relate to a specific Ward of the City, the meeting will be held in the most practical venue, closest to that part of Fremantle. Where the matters to be discussed are significant to community members in more than one Ward of Fremantle the meeting venue will be as for an Annual General Meeting of Electors’.


The date for the Annual General Meeting of Electors’ will be set at the time of acceptance of the annual report for the previous year. The intent is to hold the Annual General Meeting of Electors’ in November where possible.

Public Notice of the Annual General Meeting of Electors’ will be given up to 28 days’ prior to the meeting double the statutory requirement unless the date, set by Council, does not allow for this length of Notice. In which case as long a period as possible will be given.

Public Notice will be given by displaying notice on the library and administration building notice boards, by putting notice on the City’s website and regular advertising and social media and by advising to precinct groups of the upcoming meeting. This would then set the target dates for the Annual meeting for later November, thus avoiding the months of December or January (although in some cases this might be unavoidable if the annual report is not adopted at the October meeting )

Format of meeting



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All attendees will be asked to sign the attendance register at the entry to the Chambers, provide their name and address and confirm whether they are electors for the district. The City of Fremantle will accept this declaration at face value and will not require further evidence.




declaration of opening, nyoongar acknowledgement statement, presentation of the Annual Report and Audited Financial

Statements, public question time (no proposed motions), and acceptance of motions.

Questions or statements may only relate to matters that affect the local government and will be accepted at the discretion of the Presiding Person.


Definitions and abbreviations An Elector is defined in the Local Government Act 1995:- An elector is a person who is eligible to vote in an election of the City of Fremantle. For the purpose of meetings of electors, the definition of an elector is to include ratepayers.


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CARRIED: 6/0

For Against


ALTERNATE OFFICERS RECOMMENDATION Council adopt the Annual General Meeting of Electors / Special Meeting of Electors policy as set out below:






Section 5.33 of the Act specifies that decisions made at an electors’ meeting are to be considered at the next ordinary council meeting or if that is not


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practicable, at the next ordinary council meeting or at a special meeting. The reasons for a decision in response to one made at an electors’ meeting, must be recorded in the Council minutes.




Policy While it is acknowledged that the Presiding Person, of an Annual General Meeting of Electors or a Special Meeting of Electors, is to determine the procedure to be followed at the meeting, this policy is intended to clarify Councils preferences in regard to when, where and how electors meetings will be held. Meeting venue

The Annual General Meeting of Electors will be held in the Town Hall, or if this is unavailable or unsuitable, in an appropriate alternative venue.

Where the matters to be discussed at a Special Meeting of Electors relate to a specific Ward of the City, the meeting will be held in the most practical venue, closest to that part of Fremantle. Where the matters to be discussed are significant to community members in more than one Ward of Fremantle the meeting venue will be as for an Annual General Meeting of Electors.


The date for the Annual General Meeting of Electors will be set at the time of acceptance of the annual report for the previous year. The intent is to hold the Annual General Meeting of Electors in November where possible.

The Annual General Meeting of Electors will not be held in the last two weeks of December or the first two weeks of January.

Public Notice of the Annual General Meeting of Electors will be given 28 days’ prior to the meeting which is double the statutory requirement.

Public Notice will be given by displaying notice on the library and administration building notice boards, by putting notice on the City’s website and regular advertising and social media and by advising precinct groups of the upcoming meeting.

Format of meeting




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All attendees will be asked to sign the attendance register at the entry to the Chambers, provide their name and address and confirm whether they are electors for the district. The City of Fremantle will accept this declaration at face value and will not require further evidence.




declaration of opening, nyoongar acknowledgement statement, presentation of the Annual Report and Audited Financial

Statements, public question time (no proposed motions), and acceptance of motions.


Definitions and abbreviations An Elector is defined in the Local Government Act 1995:- An elector is a person who is eligible to vote in an election of the City of Fremantle. For the purpose of meetings of electors, the definition of an elector is to include ratepayers. REASON FOR CHANGE TO OFFICER'S RECOMMENDATION Minor amendments were made in response to feedback and discussion with elected members at the Finance Policy Operations and Legislation Committee Meeting held on the 09 August 2017.


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FPOL1708-9 APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER POLICY

Meeting Date: 9 August 2017 Responsible Officer: Manager Governance Decision Making Authority: Council Agenda Attachments: Nil

SUMMARY

The purpose of this report is to update the Appointment of Acting Chief Executive Officer policy in response to changes made during the adoption of the Delegated Authority Register.

BACKGROUND

During the recent adoption of the Delegated Authority Register 2017/2018 by Council on 28 June 2017, the Chief Executive Officer was delegated the authority to appoint an Acting Chief Executive Officer in his absence. Previously the appointment of an Acting Chief Executive Officer was addressed solely through policy provision. It is now necessary to update the current policy to align it with the delegation given the CEO in the Delegated Authority Register and to recognise the organisational changes that have taken place since its last review.


Nil

LEGAL IMPLICATIONS

Section 5.36 of the Local Government Act 1995 - Local government employees, outlines the requirements in regard to the employment of a Chief Executive Officer.

CONSULTATION

Nil

OFFICER COMMENT

The current policy outlines specific officer's to be appointed to the role of Acting Chief Executive Officer as a result of leave or absence. However, it is considered best practise to appoint by officer title rather than officer name, for both business continuity purposes, and document currency. In addition this would better represent current organisational structure. The Delegated Authority Register 2017/2018 imposes the following conditions on the use of the delegated power to appoint an Acting Chief executive Officer;


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The employee being a director

Appointments being no longer than six weeks;

Council members to be advised of Acting Chief Executive Officer; While this power to authorise an officer to act in the position of Acting Chief Executive Officer is now addressed in the Delegated Authority Register, further clarification of how Council would like this power to be used is addressed within the amended policy.




MOVED: Cr A Sullivan Council:

1. Approve deletion of current Council Policy Appointment of Acting Chief Executive Officer SG43, adopted on the 28 September 2005; and

2. Adopt Appointment of Acting Chief Executive Officer as a policy of Council,

as set out below: Appointment of Acting Chief Executive Officer Policy statement When it is considered necessary by the Chief Executive Officer, as a result of leave or absence, to appoint an officer to the role of Acting Chief Executive Officer, the role is to be offered to an officer employed in the position of Director. Appointment to the role of Acting Chief Executive Officer must be made in writing by the Chief Executive Officer. Appointment must be for a period that does not exceed six weeks. Appointments for a period exceeding six weeks will require a Council resolution. Policy scope To outline the requirements for appointing an appropriate officer to act in the position of Chief Executive Officer during periods of leave or absence of the Chief Executive Officer. Definitions and abbreviations Nil


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CARRIED: 6/0

For Against



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LIBRARY ADVISORY COMMITTEE 9 AUGUST 2017

LAC1708-1 LIBRARY AND INFORMATION SERVICE QUARTERLY REPORT APRIL - JUNE 2017

Meeting Date: 09 August 2017 Responsible Officer: Manager Service and Information Decision Making Authority: Council Agenda Attachments: Nil

SUMMARY

To provide information to the Committee on the operation and performance of the Fremantle City Library during the quarter April to June 2017. . This item reports on Library operations, issues and achievements for the quarter April to June 2017.

BACKGROUND

The City of Fremantle operates the Fremantle Library providing lifelong learning services to the residents of the city of Fremantle and the town of East Fremantle.


Nil

LEGAL IMPLICATIONS

Nil

CONSULTATION

Nil

OFFICER COMMENT

Statistics (a) Membership - April - 15 June 2017

(NB. Data unavailable for 16-30 June due to system upgrade)

Members per capita: 2017 2016 Variance

Fremantle .27 .28 .01%


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East Fremantle .18 .18 Nil

% of total Membership:

2017 2016 Variance

New Members 3.67% 5.7% 2.03%

Expired Members 5.9% 5.0% 0.9%

Membership 2017 2016 Variance

Fremantle (residents, workers, students)

8,428

8,556

1.5%

East Fremantle (residents, workers, students)

1,414

1,438

1.67%

Melville residents 1,039 1,076 3.44%

Cockburn residents 1,649 1,776 7.15%

Cottesloe residents 267 308 13.31%

Kwinana residents 48 41 17.07%

Rockingham residents 98 107 8.41%

Other WA residents 1,065 1,040 2.4%

Temporary members 378 425 11.06%

Total 14,386 14,767 2.58%

Variance

New members 528 844 37.44%

Expired members 845 748 1.12%

(b) Library Access - April - June 2017

(NB. Data unavailable for 16-30 June due to system upgrade)

Performance Indicators

Per hour open 2017

Per staff FTE Per library member

Circulation transactions 140 6687 5.6

Visitors 88.86 14.84 3.5

Active borrowers 40.34 1923 1.6

History Centre enquiries 1 291 .03

Internet use within library 32 1541 1.2

Per hour open 2016

Per staff FTE Per library member

Circulation transactions 150 8408 7.2

Visitors 83 3537 3.9

Active borrowers 44 2472 2.1

Reference enquiries 5.4 305 .26

History Centre enquiries 1.5 384 .05

Internet use within library 25.5 1424 1.2

% of loans 2017 % of loans 2016 Variance


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Requests for items in stock

4.5%

5%

0.5%

Items borrowed from other libraries

1.06%

1.1%

3.64%

Overdue notices sent 7.3% 2.3% 217%

Statistics

Library access 2017 2016 Variance

Hours open 572 * not full quarter

710

19.44%

Visitors 50,830 58,718 13.43%

Active borrowers 23,079 31,403 26.51%

Staff (FTE) 14.84 16.6 10.6%

In House Internet Use 8,544 7,463 14.48%

Wifi Use 9,949 10,630 6.41%

Circulation transactions

2017 2016 Variance

Loans and renewals 46,916 61,270 23.43%

Returns 33,328 45,518 26.78%

Items on loan 10,776 13,478 20.05%

Reservations 2,127 3,061 30.51%

Requests sent to other libraries

609

779

21.82%

Requests received from other libraries

520

1,429

63.61%

(c) Access to Information and Resources - April - 15 June 2017 Performance Indicators

% of total stock 2017

% of total stock 2016

Variance

Total loans and renewals 169% 125% 44%

Items on loan 38.8% 27% 11.8%

New stock received 10.7% 5.5% 5.2%

Statistics

User assistance 2017 2016 Variance

Service desk reference enquiries

n/a

3,874

n/a

History Centre enquiries 569 750 24.13%

Online catalogue searches

16,841

19,989

15.75%

Library web page hits 13,360 10,901 22.56%

Use of Online


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Databases 2017 2016 Variance

Community Information 7,001 8,441 17.06%

History Centre online photographs

3,848

4,580

15.98%

Britannica Online 7334 1,332 550.6%

Popular Magazines 28 33 15.15%

Ancestry.com 1,274 3,261 60.93%

Carters Antiques 132 104 26.92%

Freegal 679 725 6.34%

Beama 823 241 341.5%

Other

2017 2016 Variance

East Fremantle Parking permits issued

165

154

7.14%

New Local stock items received

2,094

695

201.29%

New SLWA stock items received

886

2,056

56.91%

Total new stock items received

2,980

2,751

8.32%

COMMENT The April to March 2017 quarter has been a time of rapid and ongoing change for the Lifelong Learning and Community Connections teams. The two major drivers have been the move to temporary premises at the Fremantle Oval and planning the development of the Community Hub, including library, in the new Kings Square Building. The teams continue to make extensive contribution to the planning of services in both of these spaces. eLibrary This quarter marked the changeover from the AMLIB library management system to Spydus, managed by Civica. Our legacy system was originally installed in 1996 when the library switched from catalogue cards to computers. Having outgrown its functionality, in June the library switched to Spydus. Spydus has a growing customer base in Western Australia and a healthy user support network. The new system allows for complex statistical analysis, better search results and improved data management. For customers, the catalogue can search all resources, including History Centre records, community information entries, ebooks, and toy library items. Other libraries’ items can also be searched. By joining online, it gives people the option to read ebooks without stepping in the building. Overall Spydus is a good foundation for the future technology needs of the library.


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Community Connections and Learning The community connections and lifelong learning’s focus on building stronger partnerships within the community, including service providers has seen a range of workshops and events developed and delivered, which have direct impact on the city’s residents. In partnership with the NBN Corporation the team has hosted a series of awareness raising events including a talk at the library, drop in sessions around the city and pop-up stalls in Kings Square with the goal to educate residents of the impact of the new infrastructure. Australia’s Biggest Morning Tea was celebrated in Kings Square with the support of poet Dennis Haskell who read from the collection of poetry he wrote in response to his wife’s death from cancer. This year the annual fundraising event raised over $600 to support the Cancer Council’s research. Further events and programs were delivered in keeping with the priority themes identified for this years’ programming.

Health and Wellbeing:

o A series of workshops assisting participants getting back into work including

‘Ace that Interview’, ‘Finding your way back into work’, ‘Kick-ass Resume Writing’, ‘Present the Best: Excellent Cover Letters’

o The Soul Midwife: Creating space for someone who is dying

Digital literacy and online safety:

o Digital literacy workshops providing basic computer skills

Cultural and creative development

o Writer Development and small business marketing workshops including

‘Blogging and Social Media Marketing’, ‘Self-publishing in an Online World’

o Researching Family History Online in conjunction with the City’s Heritage

Festival and the History Centre.

o Various volunteer led social groups including ‘Tuesday Morning Walkers’,

‘Veggie Chit Chat’, ‘French Conversation’, ‘Italian Conversation’, ‘I Spy Quilting’ and ‘The Cosy Quilters’.

Environment and alternative transport

o Sustainability focused education including the Freo Sustainability Stroll and

‘Made with Love: Conscious Living Basics’, a hands-on workshop aiming to minimise harmful chemicals and waste

As part of the Fremantle Street Arts Festival the team also launched ‘WAHonk!’, a free four-day event featuring local and interstate community bands and related performance artists. The event comprised 15 separate workshops, and 32 individual performances. Operations Fremantle Library was included in the first group of public libraries to trial supplier selection of state funder library stock. This has resulted in the creation of a profile from which a nominated supplier will select new titles on our behalf. Librarians will liaise closely with the nominated supplier to ensure the selected materials to ensure they meet


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the needs of the community. Supplier selection will commence early in the forthcoming quarter. Following the cancellation of the Australia/New Zealand Reference Centre and Novelist at the end of 2016, two new products have been selected for inclusion in the state-wide e-resources. These are Lynda.com and Kanopy. Lynda.com is a learning resource providing video tutorials on a wide range of topics including programming, video, design, music, gaming and time management. Kanopy is a film streaming resource with a range of titles including independent and Hollywood films and documentaries. These products were selected from ten shortlisted titles recommended by W.A. public libraries. Implementation is planned for the second half of this year. Over the course of the quarter the collection size has been reduced to close to that which can be accommodated in temporary premises. As a result the existing library has been reorganised to remove the excess shelving and provide additional customer spaces. We will commence tagging the collection for RFID, including the installation of new self-service machines in the forthcoming quarter. Young People’s Services

Program Number of sessions

Total adults and children attending

Better Beginnings – Yellow

3 54

Better Beginnings – Green

7 346

It’s All About Rhyme 12 302

It’s All About Story 11 267

CoderDojo 10 98

School Holiday Activity Sessions

Class visits to the library 7 256

Gwenyth Ewens Art Award opening

1 200

Outreach sessions to schools, playgroups, day care centres etc.

4 81

Total 55 1604

The annual Gwenyth Ewens Art Award was held again in June and celebrates the history and heritage of Fremantle’s buildings. schools. The City engaged with eight Fremantle schools to deliver an extensive exhibition of 280 art works for the enjoyment of the community. The exhibition was co-located in the Moores Gallery along with works by university architecture students and was a feature of the Heritage Festival. Over 200 children with families and friends packed Gallery 6 of the Moores Building for the official opening by Cr Hannah Fitzhardinge. A record 32 children were awarded prizes, which are funded by a bequest from Gwenyth Ewens to the City. The sustainability of this success is ensured by ongoing engagement with community stakeholders.


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The library continued to deliver the Better Beginnings Family Literacy Program. Recognising that families are mobile and motivated to attend these programs wherever they are held, the Community Connections and Learning team developed ‘Seven Days of Story’ – a marketing approach which identifies the days and times of story and rhyme programs that are held at various venues throughout Fremantle. History Centre Consolidation of the collection in preparation for the move to temporary premises later this year continues to be a major focus. A large percentage of the collection is being organised and listed for offsite storage. Staff are also busy digitising materials for ongoing access whilst in temporary premises. A major achievement in this process has been the consolidation of the property files which now allows researchers to find all the information regarding to a particular property in a file organised in chronological order. This now provides a comprehensive history of many of the properties, particularly those of heritage significance. This achievement will assist researchers and staff in the retrieval of property information As part of the Heritage Festival, the History Librarian presented to groups at The Meeting Place and Glyde In at East Fremantle on how to use the Fremantle History Centre to research family history in Fremantle. Both presentations were well attended and a positive response was given by the participants. The History Centre continues to respond to enquiries and staff completed 569 enquiries this quarter either in person, by phone or email. The range of enquirers included historians, home owners, students, researchers, local government officials and general history enthusiasts with many of the enquiries being in depth reference questions. Conclusion April to June 2017 was a time of significant change and achievement. It is a credit to the Lifelong Learning and Community Connections and Learning teams that they have continued to deliver excellent services and programs to the community during this challenging time. The work done this quarter will support the delivery of more efficient services, sustainable programs and continued change throughout this year.




MOVED: Cr David Hume


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Library Advisory Committee 1. Receives this Library and Information Service Quarterly Report April- June

2017. CARRIED: 8/0

For Against

Cr David Hume Cr Andrew Sullivan Cr Doug Thompson Cr Tony Watkins Mrs Marilyn Cacavas Mrs Helen Ayers Mr Gerard MacGill Mr Michael Stack


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LAC1708-2 TEMPORARY RELOCATION OF FREMANTLE LIBRARY

Meeting Date: 09 August 2017 Responsible Officer: Helen Sarcich Manager Service and Information Decision Making Authority: Council Agenda Attachments: Nil

SUMMARY

The report provides the Library Advisory Committee with an update on the temporary relocation of the Fremantle Library to the City of Fremantle Administration Centre and Library building at Fremantle Oval. This report recommends that the Committee receive the information.

BACKGROUND

The City of Fremantle is undertaking the Kings Square renewal project in partnership with Sirona Capital. As part of this project the City has committed to the construction of a new administration centre with a new community living and learning hub which will include library services. Work on the new building is due to commence in 2018 and as a result the Fremantle Library will be relocated temporarily to the City of Fremantle Administration Centre and Library at Fremantle Oval, the former home of the Fremantle Dockers. This move is schedule to take place in the later part of 2017. As per the requirements of the Library Board of Western Australia Act (1951) approval for the layout and design of the temporary library has been sought and received from the State Library Board.


Financial implications of the relocation of the Fremantle Library are being met through the capital and operating budgets as adopted by Council.

LEGAL IMPLICATIONS

Nil


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CONSULTATION

The approved layout and design will be shared with Councillors, Library customers and the community.

OFFICER COMMENT

The temporary Fremantle Library will be located on the ground floor on the western side of the building. Entry to the temporary library will be via Parry Street. The location is within easy walking distance of free Central Area Transit (CAT) bus stops. Public parking is available in multiple locations on Parry Street and ACROD parking will be available immediately outside the library.

Figure1. Aerial photo showing location of current and future parking and location of the library. The total space of the Library within this building will be 517m2. This is comprised of

413m2 of public space and 104m2 of library staff space and storage.

The Library will be open 52 hours each week and will offer the full range of current services, collections and programs. Staff will be available during all opening hours to assist customers with reference, local history and community information enquiries. Access to fiction, non-fiction and children’s collections in both digital and hard copy formats will be available. Much of the History Centre collection will be stored offsite while


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the library is in temporary premises, however, material will be retained on site to support the answering of common queries. The library will house a collection of approximately 22,500 items. Wireless internet connection will be available in the library’s temporary premises as well as eleven fixed computers with internet access available for customers. Printing, scanning and photocopying services will all be available from the temporary location. The City will continue to update library technologies with the introduction of Radio Frequency Identification (RFID) technologies to streamline the issuing and returning of library items. This will further enhance the functionality of the new self-loan machines recently installed in the library, and compliment the new library management system and improve the returns process for our customers. Additional to the main library space, quiet reading space and children’s space, there will

also be on offer two additional public spaces that we do not have in the current library. A

private study room that will be available to be booked by community members and a

purpose built seminar room which will be used to host library events and programming,

as well as being bookable by other City staff for activities and presentations and

available to the community for hire for such purposes as well.


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Figure 2. Layout drawing with public and staff areas indicated in red.

Additionally the One Stop Shop will be relocated from its current location in Kings Square

to a new location to be referred to as the Lounge (indicated as One Stop Shop in figure

2). This will give users of the Lounge the opportunity to utilise library resources and

attend programs being run in the library. Members of the One Stop Shop were involved

in the decision to move to the new space and are very excited about the new possibilities

the space offers. When not in use by the seniors group the Lounge will be used by the

City for community programs and activities, further activating the space.

The Justice of the Peace will also be accommodated and will have use of a private office within the library space. The City will continue to reach out to the community to deliver lifelong learning services and programs. Events and learning programs for adults and children will continue at the library and be expanded to be delivered through other City venues such as the Toy Library (Hilton) and the Meeting Place (South Fremantle). The Library is also making small, targeted collections available to customers who prefer to visit these venues and


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will be developing ‘pop-up’ library services to be available at selected locations across the City. The Library will continue to provide the valued delivery services to homebound individuals, hospitals and child care centres whilst in temporary premises.



COMMITTEE OFFICER'S RECOMMENDATION

MOVED: Cr David Hume Library Advisory Committee: 1. Receives this progress report on the temporary relocation of the Fremantle

Library. CARRIED: 7/0

For Against

Cr David Hume Cr Andrew Sullivan Cr Doug Thompson Cr Tony Watkins Mrs Marilyn Cacavas Mrs Helen Ayers Mr Michael Stack


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LAC1708-3 LIBRARY BOARD OF WESTERN AUSTRALIA REPRESENTATIVE

Meeting Date: 09 August 2017 Responsible Officer: Manager Service and Information Decision Making Authority: Library Advisory Committee Agenda Attachments: Nil

SUMMARY

This report is to make recommendation regarding the presentation of 3 names to fill the City of Fremantle seat on the Library Board of Western Australia. This report recommends that the matter is dealt with at the Library Advisory Committee meeting in November 2017.

BACKGROUND

At the April 2017 meeting of the Library Advisory Committee Mrs Helen Ayers advised the Committee that she would write to the Library Board to tender her resignation as the City of Fremantle representative on the Library Board of Western Australia. In May 2017 the State Library of Western Australia wrote to the City of Fremantle confirming they had received this resignation and inviting the City to provide a new representative for the Board. Under section 5(4) of the Library Board of Western Australia Act 1951, the City of Fremantle has the right to submit to the Minister a panel of names of 3 people from whom the Minister shall select one to be a member on the Board representing the City.


Nil

LEGAL IMPLICATIONS

Nil

CONSULTATION

Nil


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OFFICER COMMENT

The City is required to put forward the names of 3 people who would have the capacity to contribute to the Board at the strategic level and across a range of areas including financial and risk management, policy and governance matters as well as areas of professional knowledge and interest. Potential candidates are required to complete selection criteria to be considered by the Library Advisory Committee in its selection of the 3 people to be nominated for consideration by the Minister. This selection criteria will also be forwarded to the Minister along with the 3 names of the possible candidates for consideration. Candidates can be Elected Members of the City of Fremantle, members of the Fremantle Community or Officers of the City of Fremantle. Local Government elections are to be held in October. Given this, it is considered that it would be beneficial to wait until after the elections are held so that interested Elected Members can submit themselves for consideration as a candidate. During October, Officers will also seek submissions from community members who would like to be considered as a candidate and all submissions from potential candidates will be considered at the November Library Advisory Committee meeting, and 3 names selected to be presented to the Minister for consideration. Officers will also write to the Library Board to advise them that 3 names will be provided in November and the reason for the delay.


Absolute Majority Required.


MOVED: Cr David Hume 1. Defer the matter of the selection of 3 candidates to be presented to the Minister for

consideration as the City of Fremantle representative on the Library Board of Western Australia, to the Library Advisory Committee meeting to be held November 2017.

2. Request the Manager Service and Information to write to the State Library

of Western Australia to inform them that the names of 3 candidates will be provided in November 2017 and the reason for the delay.


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Cr David Hume MOVED an amendment to the Officer's Recommendation as shown below in italics: 1. Call for expressions of interest from community for nomination by council to

the State Library Board, with selection of 3 candidates to occur at the November meeting of the Library Advisory Committee. Request the Manager Service and Information to write to the State Library of Western Australia, to inform them that the names of 3 candidates will be provided in November 2017 and the reason for the delay.

CARRIED: 7/0

For Against


REASON/S FOR CHANGE TO OFFICER'S RECOMMENDATION To reflect the desire of the Library Advisory Committee to call for expressions of interest from the community. COMMITTEE RECOMMENDATION MOVED: Cr David Hume 1. Call for expressions of interest from community for nomination by council to

the State Library Board, with selection of 3 candidates to occur at the November meeting of the Library Advisory Committee. Request the Manager Service and Information to write to the State Library of Western Australia, to inform them that the names of 3 candidates will be provided in November 2017 and the reason for the delay.

CARRIED: 7/0

For Against



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LAC1708-4 TOY LIBRARY QUARTERLY REPORT APRIL - JUNE 2017

Meeting Date: 09 August 2017 Responsible Officer: Manager Library and Information Service Decision Making Authority: Council Agenda Attachments: Nil

SUMMARY

To provide information to the Committee on the operation and performance of the Fremantle Toy Library during the quarter April to June 2017. This report recommends that the Committee receive the information.

BACKGROUND

The City of Fremantle operates the Fremantle Toy Library providing early years based toys and educational materials to the residents of the city of Fremantle and the town of East Fremantle.


Nil

LEGAL IMPLICATIONS

Nil

CONSULTATION

Nil

OFFICER COMMENT

Statistics- April to June 2017

(a) Membership

Fremantle Residents

East Fremantle Residents

Total

April

Individuals 276 61 337

Families 174 34 208

May


Families 180 35 215


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June


Families 182 33 215

New Members

Fremantle Residents


Total

17 2 19

8 3 11

23 0 23

Deleted Members

Fremantle Residents


Total

0 0 0

19 1 20

13 3 16

(b) Visitors

April 418

May 587

June 550

*Family means at least one parent and usually one or more accompanying children

(c) Loans

Fremantle residents


Total

Toys 1299 313 1612

Books 1146 115 1261

Audio-Visual items 6 89 95

Total 2451 517 2968

Comment The Fremantle Toy Library hosted a number of successful story programs at the Police & Community Youth Centre (PCYC) in Hilton. A story sharing and book making session in the school holidays was held and included Auslan interpretation for inclusive participation by local families. A storytime was also included in the Scholastic Book Fair. In response to community needs, the Toy Library now provides two boxes of toys that can be used by families’ onsite at PCYC. So far the boxes have been appreciated by parents with toddlers waiting for older children to finish classes and people attending Aboriginal health information sessions who have brought children with them.


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Buster the Fun Bus began visiting PCYC weekly on a Tuesday, in anticipation of transitioning to ‘Buster It’s All About Play’, which will begin in Term 3, 2017. Community Connections and Learning staff including Librarian Children and Young People, Toy Library Officer, volunteers and library staff participated in training for ‘It’s All About Play’ delivered by City of Wanneroo Early Years officers.


Simple Majority Required.


MOVED: Cr David Hume Library Advisory Committee: 1. Receives this Toy Library Quarterly Report April- June 2017. CARRIED: 7/0

For Against



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MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

Nil.

REPORTS BY THE MAYOR OR OFFICERS OF COUNCIL

STATUTORY COUNCIL ITEMS

Nil.


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COUNCIL ITEMS

C1708-1 INFORMATION REPORT - AUGUST 2017

ACCEPTANCE OF TENDER FCC904/17 – REFURBISHMENT OF THE FREMANTLE DOCKERS BUILDING

ECM Reference: 39/073 Author: Glen Dougall Director City Business The CEO accepted a recommendation from the Major Procurement Approval Panel (MPAP) for Refurbishment of the Fremantle Dockers Building to be awarded to ICS Australia for the lump sum of $366,000 excluding GST. The MPAP is comprised of the Director City Business, the Director Community Development, the Director Infrastructure and Project Delivery and the Director Strategic Planning and Projects or their delegate (the delegate must be an operational manager not involved as a requestor or evaluator), and one operational manager or coordinator who is independent to the area from which the contract or tender relates ACCEPTANCE OF TENDER FCC905/17 ELECTRICAL OFFICE REFURBISHMENT WORKS FREMANTLE OVAL

ECM Reference: 39/073 Author: Glen Dougall Director City Business The CEO accepted a recommendation from the Major Procurement Approval Panel (MPAP) for Electrical Office Refurbishment Works Fremantle Oval to be awarded to Hender Lee Electrical & Instrumentation Contractors Pty for the lump sum of $126,806.16 ex GST. The MPAP is comprised of the Director City Business, the Director Community Development, the Director Infrastructure and Project Delivery and the Director Strategic Planning and Projects or their delegate (the delegate must be an operational manager not involved as a requestor or evaluator), and one operational manager or coordinator who is independent to the area from which the contract or tender relates. ACCEPTANCE OF TENDER FCC495/17 CONSTRUCTION OF SOUTH BEACH SPORTS HUB FACILITY

ECM Reference: 39/073 Author: Glen Dougall Director City Business The CEO accepted a recommendation from the Major Procurement Approval Panel (MPAP) for Construction of South Beach Sports Hub Facility to be awarded to Environmental Industries Pty Ltd for the lump sum of $178,993.67 ex GST. The MPAP is comprised of the Director City Business, the Director Community Development, the Director Infrastructure and Project Delivery and the Director Strategic Planning and Projects or their delegate (the delegate must be an operational manager not involved as a requestor or evaluator), and one operational manager or coordinator who is independent to the area from which the contract or tender relates.


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The information report for August 2017 be received.


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C1708-2 SOUTH WEST PARTNERSHIP FORUM FUNDING REQUEST

Meeting Date: 23 August 2017 Responsible Officer: Manager Community Development Decision Making Authority: Council Agenda Attachments: Correspondence – South West Metropolitan Partnership

Forum funding request and value proposition.

SUMMARY

This report seeks Council’s consideration of a financial request of $10,000 from the South West Partnership Forum (SWMPF) towards the ongoing viability of the partnership forum for the next two years. This report recommends that Council endorses the SWMPF financial request for the amount of $10,000 in the 2017/2018 financial year, subject to City of Cockburn and City of Melville also agreeing to provide similar funding support to the partnership forum.

BACKGROUND

The SWMPF was established in March 2014 with funding from the Social Innovation Grant from the Department of Local Government and Communities, and was recently granted a reduced amount of funding by the Department of Communities until 31 July 2019. The SWMPF covers three local government areas of Fremantle, Cockburn and Melville that brings together 80 not for profit and government service providers as well as business, and community members committed to addressing complex community issues. The SWMPF uses a collective impact approach, which by fostering collaboration has been successful in finding innovative solutions to addressing complex social issues which are beyond the capacity of any single organisation or sector to resolve. The collaborative approach was endorsed in order to create synergies between member organisations, create economies of scale and achieve large scale change through working together. A diversified resource base, involving a variety of stakeholders is critical to maintaining high levels of commitment and investment in social change. The SWMPF has undertaken a range of community engagement activities to identify problems and opportunities which can be addressed by a collaborative process to agree on a common agenda supported by a set of mutually reinforcing activities. The SWMPF fulfils the role of the backbone organisation to undertake these activities with the employment of two part time officers (1.2 FTE). The SWMPF has requested financial support from each of the three local governments for the ongoing viability of the backbone organisation. This funding would continue to bring strong targeted benefits to the community in Fremantle, including more effective and coordinated service delivery to residents.


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FINANCIAL IMPLICATIONS The SWMPF is auspiced by St Patrick’s Community Support Centre, which is the lead agency appointed by the foundation members of the SWMPF to manage funds received. The funding received includes the State Government’s Social Innovation Grant funding of $487,427 for the period April 2013 to June 2016 and subsequent State Government funding from the Department of Local Government & Communities of $350,000 to July 2017. A further grant of $200,000 was recently received to cover a two year period from the Department of Communities until July 2019. The SWMPF has requested that each Council consider a financial contribution of $15,000 per annum over the next two years towards the ongoing viability of the partnership forum. It is understood that City of Cockburn is to consider funding in the order of $10,000

LEGAL IMPLICATIONS

The City of Fremantle has entered into a Memorandum of Understanding with the SWMPF and City officers are members of the Steering Committee, Leadership Group and Working Parties.

CONSULTATION

The SWMP Executive Officer and Chairperson have recently met with the Mayors from Fremantle and Cockburn, with the intent to meet the City of Melville Mayor in the very near future. The three member local governments have been requested to contribute $15,000 p.a. over the next two years to assist with the backbone costs to administer the partnership forum. Council may wish to consider the City’s financial contribution be approved subject to the City of Melville and City of Cockburn also agreeing to provide a similar financial commitment to SWMPF.

OFFICER COMMENT

Since 2013, the SWMPF has been supported through a State Government Social Innovation Grant to trial collaborative and innovative approaches to respond to complex social issues in the three local government areas of Fremantle, Cockburn and Melville.

The SWMPF has four years of operations from which to reflect and learn and has implemented a number of projects focused on the common agenda, in particular a place based approach in Davis Park and a program targeting a common regional social issue, vulnerable and at risk youth.

One of the major initiatives of the first phase of the SWMPF was the place based project in Davis Park, Beaconsfield. Davis Park is an area of high density social housing (over 90%) which was facing many and complex social challenges. The Davis Park working


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group which consists of agencies and organisations and local residents work together to provide better outcomes for residents. This includes the City’s involvement in the revamping of park amentities such as the basketball court and the recent installation of a gazebo. The Davis Park community are now facing a major urban redevelopment process, which will see a significant overhaul of the social housing stock in the area. Working with community to enable strong engagement in this redevelopment has been a focus of the working group.

The SWMPF has commenced four projects to test the effectiveness of collaborative working, in terms of improved social outcomes and increased efficiencies, these are

- Regional collaboration to support vulnerable and at risk 8 – 13 year olds in the region.

- A collaborative placed based approach intervention in Davis Park, Beaconsfield addressing multiple and complex needs in an area of high social housing.

- Coordination of wrap around services for individuals with multiple and complex needs.

- The development of improved tools for social planning, including a community service directory.

The SWMPF has launched Imagined Futures, a collective impact initiative focusing on keeping vulnerable young people engaged in education. After a pilot period in 2017 at the City of Cockburn the initiative will be extended to Hilton in 2018. As outlined in the value proposition document (attached) the SWMPF is assisting the City to achieve one of the strategic objectives of its Strategic Community Plan 2015-2025. Participation in the SWMPF contributes to the City’s outcome of being a strong and collaborative regional leader, and of creating an environment where it is easy for people to lead safe, happy and healthy lives. In 2016 the SWMPF was acknowledged with an award for collaboration and innovation from the Institute of Public Administration Australia WA (IPAA WA) and most recently in January 2017, winning the Active Citizenship Award for outstanding contributions to community. The SWMP continues to generate awareness and momentum, as well as seeking commitment across our regional community to tackle the causes of the community’s complex social issues. The partnership forum brings together individuals, not for profit organisations and government agencies to agree on and implement a plan that will make the system that services our community needs. Financial support from the City would contribute to the coordination of various working groups that the SWMPF support through the backbone operation. The other two local governments are currently considering the financial request and officers recommend consideration of funding subject to both Cockburn and Melville providing similar funding.




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Council: Consider the financial contribution of $10,000 as part of the 2017/2018 mid-

year budget review process, subject to similar financial commitment from the City of Cockburn and Melville.


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C1708-3 MONTHLY FINANCIAL REPORTS- JULY 2017

Meeting Date: 23 August 2017 Responsible Officer: Manager of Finance Decision Making Authority: Council Agenda Attachments: Statement of Comprehensive Income by Nature and

Type – 31 July 2017 Statement of Comprehensive Income by Programme – 31 July 2017 Rate Setting Statement by Nature and Type – 31 July 2017 Rate Setting Statement by Directorate – 31 July 2017 Statement of Financial Position – 31 July 2017 Statement of Net Current Assets – 31 July 2017 Schedule of Accounts Paid – 31 July 2017 Cash and Investment Summary Report – 31 July 2017 Debtors Outstanding Report – 31 July 2017 Payment Report (EFT and Cheque) (viewed electronically) - July 2017 Payment Report (Purchasing Cards) for July 2017 (viewed electronically)

SUMMARY

The Statements of Financial Activity for the period ending 31 July 2017 have been prepared and tabled in accordance with the Local Government (Financial Management) Regulations 1996. This report provides an analysis of financial performance for July 2017 based on the following statements: • Statement of Comprehensive Income by Nature & Type and by Program; • Rate Setting Statement by Nature & Type and by Directorate; and • Statement of Financial Position with Net Current Assets.

BACKGROUND

The following comments are provided on the key elements of Council’s year to date financial performance as at 31 July 2017. 1. Statement of Comprehensive Income (Attachment 1 & 2) Actual Financial Performance to 31 July 2017

- Actual operating income of $46.81 million is $26,003 more than the year-to-date

budgeted income of $46.79 million (refer to explanation within the report).

- Actual operating expenditure of $5.20 million is $379,783 more than the year-to-

date budgeted expenditure of $4.82 million (refer to explanation within the report).


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- Actual operating surplus/(deficit) of $41.62 million is $353,780 lower than the year-

to-date budgeted operating surplus of $41.97 million. 2. Capital Works (Rate Setting Statement - Attachment 3 & 4)

- Actual capital works expenditure of $272,746 (excluding committed expenditure) is

$214,314 less than the budgeted capital works expenditure of $487,060 (an unfavourable variance).

COMMENT

Operating Income, Operating Expenditure and Capital Expenditure graphs provide a comparison of how actual income and expenditure compares to budget and to actuals for the previous financial year. Comments are provided on each graph regarding the actual end of year financial position. Operating Income (excluding profit on disposal of assets)

Note: Operating income includes: rates, service charges, operating grants,

subsides and contributions, reimbursement income, fees and charges, interest earnings and other revenue. Non-operating (Capital Grant) income has been excluded for operating income.

Actual operating income of $46.81 million is $26,003 more than the budgeted

income of $46.79 million (a favourable variance).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Prior Year Actuals 44.93m 47.72m 50.21m 53.17m 55.98m 58.61m 61.84m 64.42m 67.24m 69.62m 72.28m 74.78m

Currrent Budget 46.79m 49.26m 51.67m 54.22m 56.76m 59.29m 62.43m 64.91m 67.50m 69.94m 72.09m 74.37m

Current Year Actuals 46.81m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m 47.49m

40.00m

45.00m

50.00m

55.00m

60.00m

65.00m

70.00m

75.00m

80.00m

Operating Income ($m)


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Operating Expenditure (excluding loss on disposal of assets)

Note: Loss on sale of assets has been excluded from the Operating expenditure. Actual operating expenditure of $5.20 million is $379,783 more than the budgeted expenditure of $4.82 million (a unfavourable variance).

Capital Expenditure

Actual capital expenditure of $272,746 is $214,314 less than the year-to date budgeted expenditure of $487,060 (an unfavourable variance).





0.00m

10.00m

20.00m

30.00m

40.00m

50.00m

60.00m

70.00m

80.00m

90.00m

Operating Expenditure ($m)





0.00m

5.00m

10.00m

15.00m

20.00m

25.00m

Capital Expenditure ($m)


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MAJOR VARIANCE ANALYSIS In accordance with regulation 34(5) of the Local Government (Financial Management) Regulations 1996 and AASB 1031 Materiality, Council adopted the level to be used in Rate Setting Statement (Statements of Financial Activity) in 2017/2018 for reporting material variances shall be 10% or $100,000, whichever is greater (Item C1706-4 refers Council meeting on 28 June 2017). The following is an explanation of significant Operating and Capital variances identified in the Rate Setting Statement by Nature and Type:

Operating Income Reimbursement Income

YTD Budget YTD Actual Variance Amount $ Variance %

154,777 34,820 (119,957) (77.50%)

The timing variance is mainly due to $78,057 of the emergency services levy (ESL) will be billed to customers in August.

Operating Expenditure Insurance Expense


(192,075) (412,193) (220,118) 114.60%

The timing variance is mainly due to $199,790 of public liability insurance and other insurance being processed earlier than anticipated.

Capital Expenditure

Purchase Investment Land and Buildings


0 (139,764) (139,764)

The variance is mainly to purchases for the carried forward project 10242 Install compliant life and stairs to Evan Davies. This project is funded from Investment Reserve. The actual funds to be carried forward for this project are more than anticipated. Refer to budget amendments. Purchase Community Land and Buildings


(271,983) (126,911) 145,073 (53.34%)

The timing variance is mainly due to a $142,349 underspend in Project 10297 Construct Council administration office as at July 17. Purchase Infrastructure Assets - Other Structures


(141,437) (8,821) 132,616 (93.76%)

The timing variance is mainly due underspend in Project 10329 Install Structure – Cantonment Hill (Stage 1) as at July 17.


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BUDGET AMENDMENTS The following budget variations will amend the 2017/2018 budget to reflect various adjustments to the General Ledger with nil effect to the overall budget. Due to the nature of these variations, they fall outside the annual budget review.


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Cash Investments An analysis of Statement of Financial Position (Attachment 5) and Statement of Net Current Assets (Attachment 6) shows that the City held $56.31 million (excluding $305,726 held in trust) in cash and short term investments as at 31 July 2017. The cash and cash equivalents include $43.54 million in Reserves and $12.76 million in unrestricted cash. The graph below summarises the maturity profile of the City’s investments at market value as at 31 July 2017.

The chart below is showing the cash investments at the carbon support/non-support position financial institutions at 31 July 2017. There are $36.1 million of investments with financial institutions listed as not supporting unlocking of carbon, representing 65% of the total investments.


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Note: Reference for financial institutions not supporting the unlocking of carbon is (http://www.marketforces.org.au/).


This report is provided to enable Council to assess how revenue and expenditure is tracking against the budget. It is also provided to identify any budget issues which Council should be informed of.

LEGAL IMPLICATIONS

Local Government (Financial Management) Regulation 34 requires a monthly financial activity statement along with explanation of any material variances to be prepared and presented to an ordinary meeting of council. Under section 6.10 of the Local Government Act 1995 and Local Government (Financial Management) Regulation 12(1);

a) Council has delegated authority to the CEO under item 3.2, Accounts for Payment - Authorisation of, to make payments from the municipal fund and trust fund.

The lists of accounts paid are presented in accordance with Local Government (Financial Management) Regulations 13(1) and (3)

CONSULTATION

Nil

OFFICER COMMENT

This report is provided to Council to assess operational issues affecting the implementation of projects and activities in the 2017/18 adopted budget.

AMP, $2.5M, 4%

ANZ, $5.1M, 9%

BOQ, $11.0M,

20%

ME Bank, $5.0M, 9%

NAB, $12.4M, 22%

Rural Bank, $4.5M, 8%

Beyond Bank, $2.7M, 5%

Suncorp, $6.8M,

12%

Bendigo & Adelaide , $6.0M, 11%

Investments at carbon non-

support financial institutions,

$36.1M, 65%

Counterparty Exposure

http://www.marketforces.org.au/


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The operating performance for the City of Fremantle for the period ended 31 July 2017 resulted in an overall $1.1 million favourable variance being identified, which is mainly as a result of increased net current assets (municipal surplus) carried forward from 30 June 2017 from $658,330 predicted at adopted budget to $1,997,993. It is including $776,768 tied to carried forward projects and grants income received in advance of $644,032. It should be noted that processing of June 2017 is still occurring as part of end of year for the Annual Financial Statements. This may result in changes to the net current assets at the start of financial year for 2017/2018.


Absolute Majority Required


That Council: 1. Receive the City of Fremantle Financial Report including the Statement of

Comprehensive Income, Statement of Financial Activity, Statement of Financial Position and Statement of Net Current Assets for the period ended 31 July 2017

2. Receive the payments authorised under delegated authority and detailed in

the list of invoices for July 2017, presented as per the summaries set out in the attached schedules and include creditors that have been paid in accordance with the Local Government (Financial Management) Regulations 1996.

3. Approve the required budget variations to the Adopted Budget for 2017/2018

as outlined in the report.


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CONFIDENTIAL MATTERS

SPD1708-5 CONFIDENTIAL ITEM: KINGS SQUARE COMMERCIAL TENANCIES

Meeting Date: 7 August 2017 Responsible Officer: Manager Economic Development and Marketing Decision Making Authority: Council Agenda Attachments: Kings Square civic building floor plans

Metier report - aspirational business mix report (part 1), June 2017

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act 1995 which permits the meeting to be closed to the public for business relating to the following:

(e) a matter that if disclosed, would reveal - (ii) information that has a commercial value to a person; or

COMMITTEE AND OFFICER'S RECOMMENDATION MOVED: Cr R Pemberton 1. Council approve the following criteria for the use of the commercial tenancies

within the redeveloped Kings Square civic building:

Triangular tenancy (ground floor): Mandatory – the business must:

a) pay market rent b) be a business that is considered a ‘destination’ in itself c) be open on both Saturdays and Sundays d) demonstrate how it can successfully transition from

breakfast to lunch to dinner in a way that each offering is equally appealing

e) not sell takeaway or packaged alcohol f) be externally focused and physically integrate with the

surrounding public realm as much as possible g) be a concept that complements the adjacent playground

Desirable – council has a preference for:

a) 12-16 hours per day operation (e.g. 7am – 10pm) b) businesses that operate later in the day (e.g. 11am-11pm),

over businesses that operate earlier in the day (e.g. 6am – 6pm)

c) seven days per week trading, with a minimum of six days per week (e.g. closed Mondays or Tuesdays)

d) a business that is uniquely branded, however franchises may be considered if they are assessed as adding something distinctive for Fremantle’s overall visitor offering


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e) a business that does not sell takeaway food as a normal part of its operations

Other

a) the report from Metier consultants titled ‘aspirational business mix report’ (June 2017) should be used to inform the tenant recruitment process

b) the business should demonstrate best practice in service of alcohol practice

Triangular tenancy (two upper floors):

Mandatory – the business must: a) pay market rent


a) use of the tenancy as retail/hospitality use linked to the ground level tenancy, or as office space

i. if the use of the tenancy is linked to the ground level retail/hospitality tenancy, the report from Metier consultants titled ‘aspirational business mix report’ (June 2017) should be used to inform the tenant recruitment process

ii. if the tenancy is used as office space, knowledge-based businesses as identified in the City’s Economic Development Strategy

Newman Court tenancies:

Mandatory – the business must:

a) pay market rent b) be open at least six days per week, including both Saturdays

and Sundays

c) present an active frontage to the surrounding public areas


a) a business that opens after 5pm on at least two nights of the

week

b) retail focused businesses without a substantial food &

beverage offering - a secondary food and beverage offering

would be acceptable if attached to a retail offer (e.g. café

within a clothing shop)

c) a business that attracts target markets most needed by

Fremantle to round out its visitor / tourism offering – at this

point in time these are considered to be 25-49 year old

women


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d) inclusion of a tenancy for a money exchange business that

requires less than ten square metres, in addition to the three

retail tenancies

Other a) the report from Metier consultants titled ‘aspirational

business mix report’ (June 2017) should be used to inform

the tenant recruitment process

2. Council request that the Chief Executive Officer, in accordance with item 1 above and City Policy Leasing of City Property in a competitive manner (SG62), engage leasing agent(s) to identify and shortlist possible tenants for consideration.

3. Council request the Chief Executive Officer to present the shortlist of tenants,

once determined, to council for consideration with any key leasing terms. CARRIED: 8/0

For Against



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SUMMARY GUIDE TO CITIZEN PARTICIPATION AND CONSULTATION

The City values community engagement and recognises the benefits that can flow to the quality of decision-making and the level of community satisfaction. Effective community engagement requires total clarity so that Elected Members, Council officers and citizens fully understand their respective rights and responsibilities as well as the limits of their involvement in relation to any decision to be made by the City.

How consultative processes work at the City of Fremantle

The City’s decision makers 1. The Council, comprised of Elected Members, makes policy, budgetary and key strategic decisions while the CEO, sometimes via on-delegation to other City officers, makes operational decisions.

Various participation opportunities 2. The City provides opportunities for participation in the decision-making process by citizens via itscouncil appointed working groups, its community precinct system, and targeted community engagement processes in relation to specific issues or decisions.

Objective processes also used 3. The City also seeks to understand the needs and views of the community via scientific and objective processes such as its bi-ennial community survey.

All decisions are made by Council or the CEO

4. These opportunities afforded to citizens to participate in the decision-making process do not include the capacity to make the decision. Decisions are ultimately always made by Council or the CEO (or his/her delegated nominee).

Precinct focus is primarily local, but also city-wide

5. The community precinct system establishes units of geographic community of interest, but provides for input in relation to individual geographic areas as well as on city-wide issues.

All input is of equal value 6. No source of advice or input is more valuable or given more weight by the decision-makers than any other. The relevance and rationality of the advice counts in influencing the views of decision-makers.

Decisions will not necessarily reflect the majority view received

7. Local Government in WA is a representative democracy. Elected Members and the CEO are charged under the Local Government Act with the responsibility to make decisions based on fact and the merits of the issue without fear or favour and are accountable for their actions and decisions under law. Elected Members are accountable to the people via periodic elections. As it is a representative democracy, decisions may not be made in favour of the majority view expressed via consultative processes. Decisions must also be made in accordance with any statute that applies or within the parameters of budgetary considerations. All consultations will clearly outline from the outset any constraints or limitations associated with the issue.


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Decisions made for the overall good of Fremantle

8. The Local Government Act requires decision-makers to make decisions in the interests of “the good government of the district”. This means that decision-makers must exercise their judgment about the best interests of Fremantle as a whole as well as about the interests of the immediately affected neighbourhood. This responsibility from time to time puts decision-makers at odds with the expressed views of citizens from the local neighbourhood who may understandably take a narrower view of considerations at hand.

Diversity of view on most issues 9. The City is wary of claiming to speak for the ‘community’ and wary of those who claim to do so. The City recognises how difficult it is to understand what such a diverse community with such a variety of stakeholders thinks about an issue. The City recognises that, on most significant issues, diverse views exist that need to be respected and taken into account by the decision-makers.

City officers must be impartial 10. City officers are charged with the responsibility of being objective, non-political and unbiased. It is the responsibility of the management of the City to ensure that this is the case. It is also recognised that City officers can find themselves unfairly accused of bias or incompetence by protagonists on certain issues and in these cases it is the responsibility of the City’s management to defend those City officers.

City officers must follow policy and procedures

11. The City’s community engagement policy identifies nine principles that apply to all community engagement processes, including a commitment to be clear, transparent, responsive , inclusive, accountable andtimely. City officers are responsible for ensuring that the policy and any other relevant procedure is fully complied with so that citizens are not deprived of their rights to be heard.

Community engagement processes have cut-off dates that will be adhered to.

12. As City officers have the responsibility to provide objective, professional advice to decision-makers, they are entitled to an appropriate period of time and resource base to undertake the analysis required and to prepare reports. As a consequence, community engagement processes need to have defined and rigorously observed cut-off dates, after which date officers will not include ‘late’ input in their analysis. In such circumstances, the existence of ‘late’ input will be made known to decision-makers. In most cases where community input is involved, the Council is the decision-maker and this affords community members the opportunity to make input after the cut-off date via personal representations to individual Elected Members and via presentations to Committee and Council Meetings.


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Citizens need to check for any changes to decision making arrangements made

13. The City will take initial responsibility for making citizens aware of expected time-frames and decision making processes, including dates of Standing Committee and Council Meetings if relevant. However, as these details can change, it is the citizens responsibility to check for any changes by visiting the City’s website, checking the Fremantle News in the Fremantle Gazette or inquiring at the Customer Service Centre by phone, email or in-person.

Citizens are entitled to know how their input has been assessed

14. In reporting to decision-makers, City officers will in all cases produce a community engagement outcomes report that summarises comment and recommends whether it should be taken on board, with reasons.

Reasons for decisions must be transparent 15. Decision-makers must provide the reasons for their decisions.

Decisions posted on the City’s website 16. Decisions of the City need to be transparent and easily accessed. For reasons of cost, citizens making input on an issue will not be individually notified of the outcome, but can access the decision at the City’s website under ‘community engagement’ or at the City Library or Service and Information Centre.


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Issues that Council May Treat as Confidential Section 5.23 of the new Local Government Act 1995, Meetings generally open to the public, states: 1. Subject to subsection (2), the following are to be open to members of the public -

a) all council meetings; and b) all meetings of any committee to which a local government power or duty has

been delegated.

2. If a meeting is being held by a council or by a committee referred to in subsection (1) (b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following:

a) a matter affecting an employee or employees; b) the personal affairs of any person; c) a contract entered into, or which may be entered into, by the local government

and which relates to a matter to be discussed at the meeting; d) legal advice obtained, or which may be obtained, by the local government and

which relates to a matter to be discussed at the meeting; e) a matter that if disclosed, would reveal –

i) a trade secret; ii) information that has a commercial value to a person; or iii) information about the business, professional, commercial or financial

affairs of a person. Where the trade secret or information is held by, or is about, a person other than the local government.

f) a matter that if disclosed, could be reasonably expected to - i) impair the effectiveness of any lawful method or procedure for preventing,

detecting, investigating or dealing with any contravention or possible contravention of the law;

ii) endanger the security of the local government’s property; or iii) prejudice the maintenance or enforcement of a lawful measure for

protecting public safety.

g) information which is the subject of a direction given under section 23 (Ia) of the Parliamentary Commissioner Act 1971; and

h) such other matters as may be prescribed.

3. A decision to close a meeting or part of a meeting and the reason for the decision are to be recorded in the minutes of the meeting.


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AGENDA ATTACHMENTS

Ordinary Meeting of Council

Wednesday, 23 August 2017, 6.00 pm

Agenda Attachments - Ordinary Meeting of Council

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SPD1708-1 KINGS SQUARE OPTIONS


23 August 2017

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23 August 2017

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23 August 2017

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C1708-2 SOUTH WEST PARTNERSHIP FORUM FUNDING REQUEST


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23 August 2017

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C1708-3 MONTHLY FINANCIAL REPORTS- JULY 2017

ATTACHMENT 1

14-Aug-2017 11:13:58

Description

2017/2018

Adopted

Budget

2017/2018

Current

Budget

YTD

Budget YTD Actual

Variance

Amount

Variance

%

(A) (B) (C ) (D) (E)=(D) - (C) (F)=(E )/(C )

$ $ $ $ $ %

OPERATING REVENUERates (including Annual Levy) 44,083,813 44,083,813 43,863,938 43,965,453 101,516 0.23%

Service Charges - - - - - -

Operating Grants, Subsidies and Contributions 3,509,518 3,509,518 672,243 583,780 (88,463) (13.16%)

Fees and Charges 23,493,473 23,493,473 2,013,336 2,024,182 10,846 0.54%

Interest Earnings 2,006,756 2,006,756 75,800 135,958 60,158 79.36%

Reimbursement Income 984,537 984,537 154,777 34,820 (119,957) (77.50%)

Other Revenue 296,633 296,633 7,277 69,180 61,903 850.67%

74,374,730 74,374,730 46,787,371 46,813,373 26,003 0.06%

OPERATING EXPENSESEmployee Costs (37,168,192) (37,168,192) (2,375,130) (2,559,692) (184,562) 7.77%

Employee costs - Agency Labour (285,029) (285,029) (32,807) (95,604) (62,798) 191.42%

Materials and Contracts (28,287,694) (28,287,694) (1,739,544) (1,619,969) 119,574 (6.87%)

Depreciation on Non Current Assets (7,528,936) (7,528,936) - - - -

Interest Expenses (776,086) (776,086) - - - -

Utility Charges (gas, electricity, water) (1,999,796) (1,999,796) (93,371) (183,469) (90,098) 96.49%

Insurance Expenses (630,198) (630,198) (192,075) (412,193) (220,118) 114.60%

Other Expenditure (2,952,664) (2,952,664) (384,543) (326,325) 58,218 (15.14%)

(79,628,595) (79,628,595) (4,817,470) (5,197,253) (379,783) 7.88%

OPERATING SURPLUS /(DEFICIT) (5,253,865) (5,253,865) 41,969,901 41,616,121 (353,780) (0.84%)

Non-Operating Grants, Subsidies and - -

Contributions 3,244,293 3,244,293 109,027 10,000 (99,027) (90.83%)

Proceeds from Disposal of Assets 12,656,000 12,656,000 - - - -

Cost of Assets Sold (12,293,400) (12,293,400) - - - -

Change of Equity-SMRC - - - - - -

- -

NET RESULT (1,646,972) (1,646,972) 42,078,928 41,626,121 (452,807) (1.08%)

Other Comprehensive Income - -

- -

Changes on Revaluation of Non-Current Assets - -

Infrastructure - - - - - -

Property, Plant & Equipment - - - - - -

- -

Total Other Comprehensive Income - - - - - -

Total Comprehensive Income (1,646,972) (1,646,972) 42,078,928 41,626,121 (452,807) (1.08%)

Statement of Comprehensive Incomeby Nature and Type

for the period ended 31st July 2017


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ATTACHMENT 2

Description

2017/18

Adopted

Budget

2017/18

Current

Budget

YTD

Budget

YTD

Actual

Variance

Amount

Variance

%

(A) (B) (C ) (D) (E)=(D) - (C) (F)=(E )/(C )

$ $ $ $ $

REVENUE

Governance 162,177 162,177 4,497 56,231 51,734 1150.40%

General Purpose Funding 47,276,255 47,276,255 43,839,793 43,969,404 129,611 0.30%

Law Order Public Safety 2,135,474 2,135,474 351,980 277,956 (74,024) (21.03%)

Health 556,474 556,474 19,741 17,671 (2,070) (10.49%)

Education and Welfare 1,469,149 1,469,149 336,674 260,567 (76,107) (22.61%)

Housing - - - - -

Community Amenities 2,085,140 2,085,140 208,518 183,692 (24,826) (11.91%)

Recreation and Culture 8,008,191 8,008,191 933,348 940,633 7,285 0.78%

Transport 10,002,266 10,002,266 728,411 708,940 (19,471) (2.67%)

Economic Services 1,169,904 1,169,904 152,104 156,153 4,049 2.66%

Other Property and Services 1,509,700 1,509,700 212,305 242,128 29,823 14.05%

74,374,730 74,374,730 46,787,371 46,813,373 26,003 0.06%

EXPENSES

Governance (5,794,154) (5,794,154) (717,850) (1,301,513) (583,663) 81.31%

General Purpose Funding (1,198,938) (1,198,938) (275,170) (473,055) (197,885) 71.91%

Law Order Public Safety (4,474,899) (4,474,899) (256,475) (304,736) (48,261) 18.82%

Health (749,972) (749,972) (30,696) (23,848) 6,848 (22.31%)

Education and Welfare (3,946,435) (3,946,435) (199,488) (209,940) (10,453) 5.24%

Housing (62,145) (62,145) (15,411) (12,830) 2,581 (16.75%)

Community Amenities (11,972,196) (11,972,196) (509,543) (736,145) (226,602) 44.47%

Recreation and Culture (22,313,060) (22,313,060) (1,243,849) (1,012,707) 231,142 (18.58%)

Transport (15,578,161) (15,578,161) (1,028,223) (764,470) 263,753 (25.65%)

Economic Services (3,691,790) (3,691,790) (184,098) (150,615) 33,483 (18.19%)

Other Property and Services (9,070,759) (9,070,759) (356,667) (207,394) 149,273 (41.85%)

(78,852,509) (78,852,509) (4,817,470) (5,197,253) 379,783 (7.88%)

FINANCIAL COSTS

Recreation and Culture (106,261) (106,261) - - -

Transport (378,893) (378,893) - - -

Economic Services (22,932) (22,932) - - -

Other Property and Services (268,000) (268,000) - - -

(776,086) (776,086) - - -

NON-OPERATING GRANTS/CONTRIBUTIONS FOR THE DEVELOPMENT OF ASSETS

Recreation and Culture 1,896,160 1,896,160 109,027 - (109,027) (100.00%)

Transport 1,348,133 1,348,133 - 10,000 10,000

Economic Services - - - - -

Other Property and Services - - - - -

3,244,293 3,244,293 109,027 10,000 99,027 90.83%

PROFIT/(LOSS) ON DISPOSAL OF ASSETS

Health 525,000 525,000 - - -

Education and Welfare 20,000 20,000 - - -

Transport (350,000) (350,000) - - -

Economic Services (25,000) (25,000) - - -

Other Property and Services 192,600 192,600 - - -

362,600 362,600 - - -

NET RESULT (1,646,972) (1,646,972) 42,078,928 41,626,121 504,813 1.20%

Other Comprehensive Income

Changes on Revaluation of Non-

Current Assets -

Infrastructure - - - - -

Property, Plant & Equipment - - - - -

Total Other Comprehensive Income - - - - -

Total Comprehensive Income (1,646,972) (1,646,972) 42,078,928 41,626,121 (452,807) (1.08%)

CITY OF FREMANTLE

STATEMENT OF COMPREHENSIVE INCOME

By Programme

for the end of 31-Jul-2017


23 August 2017

Page 11

ATTACHMENT 3

Description

2017/18

Adopted

Budget

2017/18 Current

Budget

2017/18 YTD

Budget

2017/18 YTD

Actual

Variance

Amount Variance %

(A) (B) (C ) (D) (E)=(D) - (C) (F)=(E )/(C )

$ $ $ $ $ %

Net current assets at start of financial year - surplus/(deficit) 658,330 658,330 658,330 1,997,993 1,339,663 203.49%

-

Revenue from operating activities (excluding rates)

Rates - Specified Area 144,345 144,345 107,970 144,673 36,703 33.99%

Service Charges (Underground Power) - - - - -

Operating Grants, Subsidies and Contributions 3,509,518 3,509,518 672,243 583,780 (88,463) (13.16%)

Fees and Charges 23,493,473 23,493,473 2,013,336 2,024,182 10,846 0.54%

Interest Earnings 2,006,756 2,006,756 75,800 135,958 60,158 79.36%

Profit on Sale of Assets 362,600 362,600 - - -

Reimbursement Income 984,537 984,537 154,777 34,820 (119,957) (77.50%)

Other Revenue 296,633 296,633 7,277 69,180 61,903 850.67%

30,797,862 30,797,862 3,031,403 2,992,592 (38,810) (1.28%)

Expenditure from operating activities

Employee Costs (37,168,192) (37,168,192) (2,375,130) (2,559,692) (184,562) 7.77%

Employee costs - Agency Labour (285,029) (285,029) (32,807) (95,604) (62,798) 191.42%

Materials and Contracts (28,287,694) (28,287,694) (1,739,544) (1,619,969) 119,574 (6.87%)

Depreciation on Non Current Assets (7,528,936) (7,528,936) - - -

Interest Expenses (776,086) (776,086) - - -

Utility Charges (gas, electricity, water) (1,999,796) (1,999,796) (93,371) (183,469) (90,098) 96.49%

Loss on Sale of Assets - - - - -

Insurance Expenses (630,198) (630,198) (192,075) (412,193) (220,118) 114.60%

Other Expenditure (2,952,664) (2,952,664) (384,543) (326,325) 58,218 (15.14%)

(79,628,595) (79,628,595) (4,817,470) (5,197,253) (379,783) 7.88%

Operating activities excluded from budget

Profit/(Loss) on Asset Disposals (362,600) (362,600) -

Depreciation on Assets 7,528,936 7,528,936 -

Unexpended Loans -

Impairment of Assets - - - - -

Non Current Rates Debtors Movement - - - 2,701 2,701

Amortisation -

Non Current LSL Movement -

Amount attributable to operating activities (41,006,067) (41,006,067) (1,127,737) (203,967) 923,770 (81.91%)

INVESTING ACTIVITIES

Capital Revenue

Capital Grants and Subsidies/Contributions for the development of Assets 3,244,293 3,244,293 109,027 10,000 (99,027) (90.83%)

Proceeds from Disposal of Assets 12,656,000 12,656,000 - -

15,900,293 15,900,293 109,027 10,000 (99,027) (90.83%)

Capital Expense

Purchase Investment Land and Buildings (2,370,000) (2,370,000) - (139,764) (139,764)

Purchase Community Land and Buildings (13,104,700) (13,104,700) (271,983) (126,911) 145,073 (53.34%)

Purchase Infrastructure Assets - Roads (1,927,360) (1,927,360) - 7,778 7,778

Purchase Infrastructure Assets - Kerbs - - - - -

Purchase Infrastructure Assets - Drainage (160,000) (160,000) - (3,705) (3,705)

Purchase Infrastructure Assets - Path (489,360) (489,360) (36,893) (4,910) 31,983 (86.69%)

Purchase Infrastructure Assets - Playing Surfaces (35,000) (35,000) - - -

Purchase Infrastructure Assets - Landscaping - - - - -

Purchase Infrastructure Assets - Other Structures (848,620) (848,620) (141,437) (8,821) 132,616 (93.76%)

Purchase Plant and Vehicles (54,000) (54,000) - (87) (87)

Purchase Building Equipment (205,000) (205,000) - - -

Purchase Open Space Equipment (509,480) (509,480) (36,747) (1,511) 35,236 (95.89%)

Purchase Building Furniture and Fittings (182,000) (182,000) - 4,025 4,025

Purchase Open Space Furniture and Fittings (110,000) (110,000) - 1,160 1,160

(19,995,520) (19,995,520) (487,060) (272,746) 214,314 (44.00%)

Amount attributable to investing activities (4,095,227) (4,095,227) (378,033) (262,746) 115,287 (30.50%)

CITY OF FREMANTLE

RATE SETTING STATEMENT

By Nature and Type

for the period ended 31-Jul-2017


23 August 2017

Page 12

ATTACHMENT 3

Description

2017/18

Adopted

Budget

2017/18 Current

Budget

2017/18 YTD

Budget

2017/18 YTD

Actual

Variance

Amount Variance %

(A) (B) (C ) (D) (E)=(D) - (C) (F)=(E )/(C )

$ $ $ $ $ %

FINANCING ACTIVITIES

Repayment of Debentures (1,714,092) (1,714,092) (391,005) (391,005) - 0.00%

New Loan Advances - - - - -

Amount attributable to financing activities (1,714,092) (1,714,092) (391,005) (391,005) - 0.00%

Reserve Transfers

Transfer to Reserves (Restricted Assets) - Capital (39,682) (39,682) - - -

Transfer to Reserves (Restricted Assets) - Operating (12,650,000) (12,650,000) - - -

(12,689,682) (12,689,682) - - -

Transfer from Reserves (Restricted Assets) - Capital 12,809,600 12,809,600 - - -

Transfer from Reserves (Restricted Assets) - Operating 2,756,000 2,756,000 - - -

15,565,600 15,565,600 - - -

Transfer to/from reserves 2,875,918 2,875,918 - - -

Budgeted deficiency before general rates (43,939,468) (43,939,468) (1,896,776) - (857,718) 1,039,058 (54.78%)

Estimated amount to be raised from general rates (43,939,468) (43,939,468) (43,755,968) (43,820,781) (64,813) 0.15%

Net current assets at end of financial year - surplus/(deficit) - - 41,859,192 42,963,063 1,103,871 2.64%

System Rates 43,939,468 43,939,468 43,755,968 43,820,781 64,813 0.15%

CITY OF FREMANTLE


By Nature and Type



23 August 2017

Page 13

ATTACHMENT 4

Description

2017/18

Adopted

Budget

2017/18

Current

Budget

2017/18 YTD

Budget

2017/18 YTD

Actual

Variance

Amount Variance %

(A) (B) (C ) (D) (E)=(D) - (C) (F)=(E )/(C )

$ $ $ $ $ %

Net current assets at start of financial year - surplus/(deficit) 658,330 658,330 658,330 1,997,993 1,339,663 203.49%

Revenue from operating activities (excluding rates) -

City Business Directorate 20,331,115 20,331,115 1,751,359 1,763,689 12,330 0.70%

Community Development Directorate 7,904,078 7,904,078 1,046,136 974,390 (71,746) (6.86%)

Strategic Planning and Projects Directorate 842,488 842,488 70,184 59,960 (10,224) (14.57%)

Infrastructure and Projects Directorate 1,710,101 1,710,101 162,883 193,763 30,880 18.96%

People and Culture Directorate 10,080 10,080 840 790 (50) (5.95%)

30,797,862 30,797,862 3,031,403 2,992,592 (38,810) (1.28%)

Expenditure from operating activities

Office of the Mayor and Councillors (835,260) (835,260) (90,514) (88,562) 1,952 (2.16%)

Office of the Chief Executive (669,305) (669,305) (33,361) (44,248) (10,887) 32.63%

City Business Directorate (26,121,062) (26,121,062) (1,356,575) (2,177,056) (820,481) 60.48%

Community Development Directorate (17,499,613) (17,499,613) (1,285,452) (1,180,578) 104,874 (8.16%)

Strategic Planning and Projects Directorate (5,968,302) (5,968,302) (226,493) (229,855) (3,362) 1.48%

Infrastructure and Projects Directorate (27,275,838) (27,275,838) (1,749,445) (1,397,951) 351,493 (20.09%)

People and Culture Directorate (1,259,215) (1,259,215) (75,630) (79,003) (3,373) 4.46%

(79,628,595) (79,628,595) (4,817,470) (5,197,253) (379,783) 7.88%

Operating activities excluded from budget

Profit/(Loss) on Asset Disposals (362,600) (362,600) - - -

Depreciation on Assets 7,528,936 7,528,936 - - -

Non Current Rates Debtors Movement - - - 2,701 2,701 - Non Current LSL Movement - -

Amount attributable to operating activities (41,006,067) (41,006,067) (1,127,737) (203,967) 923,770 (81.91%)

INVESTING ACTIVITIES

Capital Revenue

Capital Grants and Subsidies/Contributions for the development of Assets 3,244,293 3,244,293 109,027 10,000 (99,027) (90.83%)

Proceeds from Disposal of Assets 12,656,000 12,656,000 - - - -

15,900,293 15,900,293 109,027 10,000 (99,027) (90.83%)

Capital Expense

Purchase Investment Land and Buildings (2,370,000) (2,370,000) - (139,764) (139,764) -

Purchase Community Land and Buildings (13,104,700) (13,104,700) (271,983) (126,911) 145,073 (53.34%)

Purchase Infrastructure Assets - Roads (1,927,360) (1,927,360) - 7,778 7,778 -

Purchase Infrastructure Assets - Drainage (160,000) (160,000) - (3,705) (3,705) -

Purchase Infrastructure Assets - Path (489,360) (489,360) (36,893) (4,910) 31,983 (86.69%)

Purchase Infrastructure Assets - Playing Surfaces (35,000) (35,000) - - - -

Purchase Infrastructure Assets - Other Structures (848,620) (848,620) (141,437) (8,821) 132,616 (93.76%)

Purchase Plant and Vehicles (54,000) (54,000) - (87) (87) -

Purchase Building Equipment (205,000) (205,000) - - - -

Purchase Open Space Equipment (509,480) (509,480) (36,747) (1,511) 35,236 (95.89%)

Purchase Building Furniture and Fittings (182,000) (182,000) - 4,025 4,025 -

Purchase Open Space Furniture and Fittings (110,000) (110,000) - 1,160 1,160 -

(19,995,520) (19,995,520) (487,060) (272,746) 214,314 (44.00%)

Amount attributable to investing activities (4,095,227) (4,095,227) (378,033) (262,746) 115,287 (30.50%)

FINANCING ACTIVITIES

Repayment of Debentures (1,714,092) (1,714,092) (391,005) (391,005) - 0.00%

Amount attributable to financing activities (1,714,092) (1,714,092) (391,005) (391,005) - 0.00%

Reserve Transfers

Transfer to Reserves (Restricted Assets) - Capital (39,682) (39,682) - - - -

Transfer to Reserves (Restricted Assets) - Operating (12,650,000) (12,650,000) - - - -

Transfer from Reserves (Restricted Assets) - Capital 12,809,600 12,809,600 - - - -

Transfer from Reserves (Restricted Assets) - Operating 2,756,000 2,756,000 - - - -

Transfer to/from reserves 2,875,918 2,875,918 - - - -

Budgeted deficiency before general rates (43,939,468) (43,939,468) (1,896,776) (857,718) 1,039,058 (54.78%)

Estimated amount to be raised from general rates (43,939,468) (43,939,468) (43,755,968) (43,820,781) (64,813) 0.15%

Net current assets at end of financial year - surplus/(deficit) - 41,859,192 42,963,063 1,103,871 2.64%

System Rates 43,939,468 43,939,468 43,755,968 43,820,781 64,813 0.15%

CITY OF FREMANTLE


By Directorate



23 August 2017

Page 14

ATTACHMENT 5

14-Aug-2017 10:59:36

Description 31-Jul-2017 30-Jun-2017 Movement

$ $ $

(A) (B) (C) = (A) -(B)

CURRENT ASSETS

Cash and Cash Equivalents 56,305,165 59,006,245 (2,701,080)

Investments - - -

Trade and Other Receivables 49,758,912 1,975,784 47,783,127

Inventories 174,913 160,251 14,662

TOTAL CURRENT ASSETS 106,238,990 61,142,281 45,096,710

NON-CURRENT ASSETS

Other Receivables 484,814 487,515 (2,701)

Investments 1,757,877 1,757,877 -

Capital Work in Progress 272,746 - 272,746

Property, Plant and Equipment 218,127,616 218,127,616 -

Investment Property 49,169,652 49,169,652 -

Infrastructure 229,674,109 229,674,109 -

TOTAL NON-CURRENT ASSETS 499,486,815 499,216,770 270,045

TOTAL ASSETS 605,725,805 560,359,050 45,366,755

CURRENT LIABILITIES

Trade and Other Payables (13,933,047) (9,764,742) (4,168,306)

Long Term Borrowings (1,675,571) (1,675,571) -

Provisions (5,801,599) (5,838,265) 36,666

TOTAL CURRENT LIABILITIES (21,410,217) (17,278,577) (4,131,640)

NON-CURRENT LIABILITIES

Long Term Borrowings (17,241,224) (17,632,230) 391,005

Provisions (896,815) (896,815) -

TOTAL NON-CURRENT LIABILITIES (18,138,039) (18,529,044) 391,005

TOTAL LIABILITIES (39,548,256) (35,807,621) (3,740,634)

NET ASSETS 566,177,550 524,551,429 41,626,121

EQUITY

Retained Surplus (152,174,067) (152,174,067) -

Reserves - Cash/Investment Backed (43,539,585) (43,539,585) -

Reserves - Asset Revaluation (328,837,778) (328,837,778) -

Net Result (YTD Current Year) (41,626,121) - (41,626,121)

-

TOTAL EQUITY (566,177,550) (524,551,429) (41,626,121)

City of FremantleStatement of Financial Position

as at 31-Jul-2017


23 August 2017

Page 15

ATTACHMENT 6

Description 31st July 2017 30th June 2017 YTD Movement

(A) (B) (C) = (A) -(B)

CURRENT ASSETS

Cash - Unrestricted 12,763,883 15,464,962 (2,701,080)

Cash - Restricted 43,541,283 43,541,283 -

Trade and Other Receivables 49,758,912 1,975,784 47,783,127

Inventories 174,913 160,251 14,662

TOTAL CURRENT ASSETS 106,238,991 61,142,281 45,096,711

CURRENT LIABILITIES

Trade and Other Payables (13,933,047) (9,764,742) (4,168,306)

Long Term Borrowings (1,675,571) (3,246,809) 1,571,238

Provisions (5,801,599) (5,838,265) 36,666

TOTAL CURRENT LIABILITIES (21,410,217) (18,849,815) (2,560,401)

NET CURRENT ASSETS 84,828,775 42,292,467 42,536,309

ADD

Loan Repayments (Current) 1,675,571 3,246,809 4,922,380

Non Current Rates Debtors

LESS

Cash - Reserves - Restricted (43,541,283) (43,541,283) (87,082,566)

CLOSING FUNDS POSITION 42,963,063 1,997,993 (39,623,876)

City of Fremantle

Statement of Net Current Assets

as at 31-Jul-2017


23 August 2017

Page 16

ATTACHMENT 7

MUNICIPAL FUND

Cheque/EFT Payment

Identif ier In Favour of Comments-Details Amount

EF083095 - EF083767 Various Creditors

DD001493 - DD001506 Various Creditors

Chq 213372 - Chq 213419 Various Creditors

Chq 213293 Various Creditors Cancelled Cheques 3,990.00-$

Total EFT/ Cheque Payments 5,144,305.48$

Purchase Card Identif ier In Favour of Comments-Details Amount

Purchase Card Transactions Various Creditors As Per Payment Report (Purchase Cards) For

July 2017 (view ed electronically)

49,216.86$

Total Purchase Card Payments 49,216.86$

Salary/Wages Payment

Identif ier Date Comments-Details Amount

99820634 6/07/2017 Wages 19/07/2017 2,547.45$

99814828 6/07/2017 Wages 05/07/2017 153,864.51$

100101991 12/07/20417 Salaries 05/07/2017 4,539.40$

100101527 12/07/2017 Salaries 12/07/2017 881,152.05$

100510068 20/07/2017 Wages 19/07/2017 149,008.02$

100818683 26/07/2017 Salaries 26/07/2017 754,157.47$

5/07/2017

Click Super - COF - Superannuation Payment-

July 2017

318,136.62$

Total Salaries/Wages Payment 2,263,405.52$

International Payments

Identif ier Date Comments-Details Amount

- - - -$

Total International Payments $ -

SCHEDULE OF ACCOUNTS SUBMITTED TO ORDINARY COUNCIL MEETING

JULY 2017 PAYMENTS

As Per Payment Report (EFT & Cheque) For July

2017 (view ed electronically) 5,148,295.48$


23 August 2017

Page 17

Other Payments Identif ier Date Comments-Details Amount

3/07/2017

WATC Loan Repayment - WA Treasury Corp-

Apr to June 2017

550,640.49$

17/07/2017 Tapper Street- Rent & Premiums for July 2017 3,210.00$

24/07/2017

WATC Guarantee Fee Payment - WA Treasury

Corp

62,402.09$

Total Other Payments $ 616,252.58

Total Payments from Municipal Fund Account 8,073,180.44$

TRUST FUND

Cheque/EFT Payment

Identif ier In Favour Of Comments Amount

Nil Nil Nil -$

Total Payments from Trust Fund Account $ -

RESERVE FUND

Cheque/EFT Payment


Nil Nil Nil -$

Total Payments from Reserve Fund Account $ -

MAXIMISER ACCOUNT

Cheque/EFT Payment


Nil Nil Nil -$

Total Payments from Maximiser Account -$

GRAND TOTAL PAYMENTS 8,073,180.44$

JULY 2017 PAYMENTS

SCHEDULE OF ACCOUNTS SUBMITTED TO ORDINARY COUNCIL MEETING


23 August 2017

Page 18

ATTACHMENT 8

UNRESTRICTED FUNDS-MUNICIPAL FUNDS

CASH ON HAND

Opening

Balance

31 JULY 2017

Market Value

at Reporting

Date

Cash

Investment

Portfolio

Interest

Accrued/

Received for the

Month

Actual

Return

YTD

Term Deposit

Interest Rate

$ $ % $ $

Petty Cash 2,130.00 2,130.00 0.00% 0.00 0.00

Till Float 7,085.00 7,085.00 0.01% 0.00 0.00

Event Float 8,000.00 8,000.00 0.01% 0.00 0.00

Total Cash On Hand 17,215.00 17,215.00 0.03% 0.00 0.00

CASH AT BANK

Municipal Bank Account (2,357.21) 341,323.18 0.61% 0.79 0.79

Receipts in Progress (54.40) (160,999.18) -0.29% 0.00 0.00

Total Municipal Cash Deposits (2,411.61) 180,324.00 0.32% 0.79 0.79

CASH INVESTMENTS

Professional Funds Account 7,588,573.62 7,115,512.53 12.64% 10,662.24 10,662.24 1.85%

ANZ Negotiator Investor Account 154,408.93 154,787.16 0.27% 1,193.48 1,193.48 1.96%

Cash-Unexpend Loans (Maximiser Account) 91,190.13 91,236.59 0.16% 46.46 46.46 0.70%

Cash-Undspend Grants (ReserveAccount) 156,016.09 156,016.10 0.28% 0.01 0.01

Total Cash Investments 7,990,188.77 7,517,552.38 13.35% 11,902.19 11,902.19

TERM DEPOSITS-MUNICIPAL FUNDS

Matured Term Deposits

AMP Notice Account 31 days Notice 12,035.77 12,057.75 0.02% 22.97 22.97 2.20%

Beyond Bank 123075478 6mths 15/05/2017 - 15/11/2017 716,661.91 716,661.91 1.27% 1,491.25 1,491.25 2.45%

ANZ Business Banking 089/003 420584 12mths 15/06/17-15/6/18 2,017,490.41 2,017,490.41 3.58% 4,489.33 4,489.33 2.62%

ANZ Business Banking 089/003 420584 $2M 12mths 15/02/17-15/02/182,000,000.00 0.00 0.00% 0.00 0.00 2.74%

Beyond Bank 123068527 12mths 03/04/2017 - 03/04/2018 1,006,962.90 1,006,962.90 1.79% 2,378.44 2,378.44 2.65%

ANZ Business Banking 089/003 420584 12 mths 22/06/2017 - 22/06/2018896,206.24 485,005.25 0.86% 1,046.30 1,046.30 2.62%

Beyond Bank 15,656.62 15,656.62

Total Term Deposits-Municipal Funds 6,665,013.85 4,253,834.84 7.53% 9,428.29 9,428.29

TERM DEPOSITS-RESTRICTED CONTRIBUTIONS

Matured Term Deposits

Suncorp Bank 089/003 389655 5mths 20/06/2017 - 17/11/2017 794,956.48 794,956.48 1.41% 1,755.44 1,755.44 2.60%

Total Term Deposit- Restricted Contributions 794,956.48 794,956.48 1.41% 1,755.44 1,755.44

Total Unrestricted Funds-Municipal Funds 15,464,962.49 12,763,882.70 22.64% 23,086.71 23,086.71

CASH & INVESTMENTS SUMMARY FOR THE MONTH TO 31 JULY 2017


23 August 2017

Page 19

RESTRICTED FUNDS

CASH AT BANK

Opening

Balance

31 JULY 2017

Market Value

at Reporting

Date

Cash

Investment

Portfolio

Interest Accrued

for the Month

Actual

Return

YTD Interest Rate

$ $ $ $

TERM DEPOSITS-RESERVE FUNDS

Matured Term Deposits 6,937,489.00 7,049.98 7,049.98

Bendigo Bank 1706928 12mths 02/09/2016 - 02/09/2017 1,000,000.00 1,000,000.00 1.78% 2,293.15 2,293.15 2.70%

NAB Term Deposit GMI 10431792 06/04/2017 - 06/10/2017 4,000,000.00 4,000,000.00 7.10% 8,764.93 8,764.93 2.58%

Beyond Bank 123075478 6mths 15/05/2017 - 15/11/2017 500,000.00 500,000.00 0.89% 1,040.41 1,040.41 2.45%

BOQ 089-003 450346 11mths 30/01/2017 - 30/11/2017 2,000,000.00 2,000,000.00 3.55% 4,756.16 4,756.16 2.80%

BOQ 124-001 16037391 9mths 03/03/2017 - 03/12/2017 1,000,000.00 1,000,000.00 1.78% 2,250.68 2,250.68 2.65%

ME Bank 089/003 6mths 06/06/2017 - 04/12/2017 1,000,000.00 1,000,000.00 1.78% 2,293.15 2,293.15 2.70%

BOQ 089/0013-450346 9mths 06/06/2017 - 05/12/2017 4,000,000.00 4,000,000.00 7.10% 9,002.74 9,002.74 2.65%

ANZ Investment 12mths 23/12/2016 - 23/12/2017 4,000,000.00 4,000,000.00 7.10% 9,512.33 9,512.33 2.80%

Rural Bank 089/003 462534 7mths 22/06/2017 - 22/01/2018 5,000,000.00 5,000,000.00 8.88% 11,465.75 11,465.75 2.70%

ANZ Business Banking 089/003 420584 $2M 12mths 15/02/17-15/02/18 2,000,000.00 3.55% 4,654.25 4,654.25 2.74%

BOQ 124-001 16037391 8mths 22/06/2017 - 22/02/2018 1,000,000.00 1,000,000.00 1.78% 2,250.68 2,250.68 2.65%

Suncorp Bank 089/003 389655 8mths 22/06/2017 - 22/02/2018 4,000,000.00 4,000,000.00 7.10% 8,832.88 8,832.88 2.60%

Suncorp Bank 089/003-389655 9mths 07/07/2017 - 03/04/2018 3,048,328.77 5.41% 5,111.17 5,111.17 2.55%

NAB GMI 10452971 10452971 12mths 30/06/2017 - 28/05/2018 2,000,000.00 2,000,000.00 3.55% 4,246.58 4,246.58 2.50%

Bendigo 105306781 12 mths 22/06/2017 - 22/06/2018 2,000,000.00 2,000,000.00 3.55% 4,671.23 4,671.23 2.75%

AMP Bank 025671 12mths 22/06/2017 - 22/06/2018 3,000,000.00 3,000,000.00 5.33% 6,624.66 6,624.66 2.60%

ANZ Business Banking 089/003 420584 12 mths 22/06/2017 - 22/06/20182,103,793.76 2,514,994.75 4.47% 5,629.32 5,629.32 2.62%

Bendigo 089-003 397635 12mths 31/07/2017 - 31/07/2018 1,477,959.24 2.62% 109.33 109.33 2.70%

Total Term Deposit-Reserve Funds 43,541,282.76 43,541,282.76 77.33% 100,559.38 100,559.38

$ $ $

TOTAL CASH & INVESTMENTS 59,006,245.25 56,305,165 123,646 123,646.1 1,415,831 (1,292,184.91)

TRUST FUND

CASH AT BANK

Opening

Balance

31 JULY 2017

Market Value

at Reporting

Date

Interest

Received for

Month

Actual

Return

YTD Interest Rate

$ $ $ $

Trust Fund 305,726.13 306,050.70 324.57 324.57 2.00%

Total Trust Fund 305,726.13 306,050.70 324.57 324.57

CASH & INVESTMENTS SUMMARY FOR THE MONTH TO 31 JULY 2017 (CONTINUED)


23 August 2017

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ATTACHMENT 9


23 August 2017

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23 August 2017

Page 22

agenda - city of fremantle · 2018-03-08 · agenda - ordinary meeting of council 23 august 2017...

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