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AGENDA

COMMUNITY AND RESOURCES COMMITTEE 24 FEBRUARY 2015 - 6.00PM

TABLE OF CONTENTS ITEM SUBJECT PAGE

PRELIMINARIES 6

1. OFFICIAL OPENING 6

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 6

APOLOGIES 6

APPROVED LEAVE OF ABSENCE 6

3. MEMORANDUM OF OUTSTANDING BUSINESS 7

4. DISCLOSURES OF INTERESTS 11

5. CONFIRMATION OF MINUTES 11

6. ANNOUNCEMENTS BY THE PRESIDING MEMBER 11

7. COMMUNITY AND RESOURCES COMMITTEE ITEMS 12

ENGINEERING DESIGN 12

ED1 ROAD SAFETY REVIEW OF THE INTERSECTION OF MAIN STREET, HUTTON STREET AND ROYAL STREET, OSBORNE PARK

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CITY BUILDING 28

CB1 PROVISION STANDARDS FOR THE CITY'S BUILDINGS 28

CB2 PROCUREMENT OF GAS FOR CITY OF STIRLING 33

ASSET MANAGEMENT 37

AM1 PROPOSED CLOSURE OF SURPLUS ROAD RESERVE ABUTTING LOT 8449, HOUSE NUMBER 223, MAIN STREET, OSBORNE PARK, CROWN RESERVE 30002, AND AMALGAMATION WITH LOT 8449

37

FINANCE 46

F1 SCHEDULE OF ACCOUNTS PAID FOR PERIOD 7, ENDING 31 JANUARY 2015

46

F2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE MONTH ENDING 31 JANUARY 2015

55

F3 2014/2015 STATUTORY BUDGET REVIEW 81

TENDERS 87

TE1 TENDER REPORT FOR THE DELIVERY OF PAMPHLETS FOR EDUCATIONAL AND INFORMATION PURPOSES WITHIN THE CITY OF STIRLING

87

ITEM SUBJECT PAGE

TE2 TENDER REPORT FOR THE CONSTRUCTION OF STAGE 3 OF MIRRABOOKA REGIONAL CENTRE IMPROVEMENT STRATEGY

96

GOVERNANCE 103

GCS1 PROPOSED ILLUMINATED SIGNS POLICY 103

8. MATTERS BEHIND CLOSED DOORS 112

8.1 UPDATE ON SUPREME COURT MATTER CIV 1324 TALLOTT V CITY OF STIRLING

112

9. CLOSURE 112

AGENDA OF THE COMMUNITY AND RESOURCES COMMITTEE 24 FEBRUARY 2015

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NOTICE OF MEETING

Dear Mayor and Councillors, I advise that a meeting of the Community and Resources Committee will be held in the City of Stirling Parmelia Room, 25 Cedric Street, Stirling on Tuesday, 24 February 2015 commencing at 6.00pm.

Stuart Jardine

Chief Executive Officer

Community and Resources Committee Membership Members Deputies Second Deputies

Councillor K Sargent (Presiding Member)

Councillor D Boothman Councillor G Italiano JP (Mayor)

Councillor K Caddy

Councillor B Stewart Councillor D Boothman

Councillor E Re JP Councillor S Proud Councillor B Stewart

Councillor A Guilfoyle

Councillor S Jenkinson Councillor S Proud

Councillor D Lagan (Deputy Mayor)

Councillor T Tyzack Councillor S Jenkinson

Councillor J Ferrante (Deputy Presiding Member)

Councillor R Willox AM JP Councillor T Tyzack

Councillor D Michael Councillor G Italiano JP (Mayor)

Councillor R Willox AM JP

VISION Stirling: The City of Choice MISSION To serve the City’s diverse community through delivering efficient, responsive and sustainable services. VALUES The City of Stirling's core values are:

Integrity Community Participation Accountability Respect Environment Diversity


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PRELIMINARIES 1. Councillors and visitors are requested to turn off mobile phones.

2. Councillors and staff are reminded to disclose any declarations of financial interests and interests affecting impartiality.

3. Last call for members of the gallery who wish to submit a request to address the Committee in relation to an item on the agenda.

4. All Councillors are requested to activate their microphones when addressing the meeting.

5. Councillors and visitors are reminded that audio recording of the Committee meeting proceedings is prohibited unless prior approval has been granted by the City of Stirling.

1. OFFICIAL OPENING The Presiding Member to declare the Community and Resources Committee meeting open.

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE APOLOGIES Nil.

APPROVED LEAVE OF ABSENCE Councillor David Michael (granted a leave of absence for the period 20 February 2015 to 16 March 2015 inclusive). Councillor David Boothman (granted a leave of absence for the period 23 February 2015 to 25 February 2015 inclusive). Councillor Keith Sargent (granted a leave of absence for the period 1 March 2015 to 15 March 2015 inclusive). Councillor Giovanni Italiano (granted a leave of absence for the period 16 March 2015 to 20 March 2015 inclusive). Councillor Terry Tyzack (granted a leave of absence for 17 March 2015). Councillor Samantha Jenkinson (granted a leave of absence for the period 5 April 2015 to 13 April 2015 inclusive). Councillor Karen Caddy (granted a leave of absence for the period 7 April 2015 to 5 May 2015 inclusive).


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3. MEMORANDUM OF OUTSTANDING BUSINESS # Item No Item Resolution Meeting

Presented/ Council Resolution

Responsible Officer

Status

1. 10.2/CB1 Hamersley Golf Course Redevelopment "3. That a Business Plan be PREPARED in

accordance with Section 3.59 of the Local Government Act 1995."

Council 2 October 2012

Council Resolution

Number 1012/018

Manager City Building

Given Council’s recent resolution regarding the proposed Coastal Aquatic Facility, an outline concept proposal and business plan will now be developed in preparation for a Council briefing to be scheduled during April/May 2015.

2. 10.2/RL1 City of Stirling Skate and BMX Facility Strategy

“2. That Council NOTE each of the eight (8) locations recommended for facilities within the City of Stirling Skate and BMX Strategy will be presented to Council for endorsement following the completion of site specific technical feasibility, detailed design and consultation.”

Council 3 September

2013 Council

Resolution Number 0913/005

Manager Recreation and Leisure Services

The City has liaised with the Metropolitan Redevelopment Authority (MRA) regarding inclusion of a skate facility within the Draft Scarborough Redevelopment Master Plan. The facility has been included within the Master Plan that is currently open for public comment until March 2015.

Site planning and technical feasibility has continued for the proposed Princess Wallington Reserve Satellite Facility with illustrative concepts to be prepared for local community consultation by June 2015. This will be followed by formal Council consideration prior to the progression of detailed facility design in 2015/2016.


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# Item No Item Resolution Meeting Presented/ Council Resolution

Responsible Officer

Status

A concept plan for the proposed Doubleview Incidental Facility is currently being progressed in preparation for Ward Councillor and local community consultation in May 2015. This will be followed by formal Council consideration prior to the progression of detailed facility design and construction in 2015/2016.

3. 10.1/RL1 Notice Of Motion - Councillor Stewart - North Beach Jetty Public Toilet Amenities "4. A draft design concept plan is PREPARED

for the Apex Hall site with a further report to Council."

Council 4 March 2014

Council Resolution

Number 0314/003

Manager City Building

The design development budget proposal will be resubmitted for Council consideration as part of the 2015/2016 budget process.

4. 12.1 Notice of Motion - Councillor Boothman - Implementation of an 'Adopt A Verge Program' "That a future report be PRESENTED to Council evaluating the outcome of both the implementation of the Verge Treatment Policy and the ‘Verge Makeover’ programme in order to indicate the feasibility of implementing a wider ‘Adopt a Verge’ programme."

Council 4 April 2014

Council Resolution

Number 0314/021

Manager Engineering Operations

A report will be presented to the Community and Resources Committee meeting to be held in May 2015.


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Responsible Officer

Status

5. 10.2/ED1 Integrated Cycling Strategy "That the Integrated Cycling Strategy GO OUT for public consultation and with cycling and road user groups for 42 days, and is then BROUGHT BACK to a future Community and Resources Committee Meeting."

Council 2 September

2014 Council

Resolution Number 0914/014

Manager Engineering Design

The City’s Draft Integrated Cycling Strategy is open for public comment from Tuesday, 20 January 2015 to Tuesday, 3 March 2015, with information available on the City’s website and in local newspapers. A report on the Draft Strategy will be presented back to the Community and Resources Committee Meeting to be held in April 2015.

6. 10.2/CSA1 Implementation of Paid Parking "1. That the Paid Parking Implementation

Strategy be REVIEWED in light of Local Government Reform and changing parking demands across the City (including assessing contemporary parking controls, improved parking signage/road markings, Residential Parking Permit management and potential parking sites) and REPORT back to Council by 1 July 2015."

Council 3 February 2015

Council Resolution

Number 0215/033

Manager Community Safety

A report will be presented to the Community and Resources Committee meeting to be held 22 June 2015.

7. 10.2/GCS4 Proposed Occupational Health and Safety Policy "That the Item relating to Proposed Occupational Health and Safety Policy be REFERRED to a future Community and Resources Committee meeting to allow for consultation with unions that represent the City staff."


Council Resolution

Number 0215/039

Manager Human Resources

Consultation with the relevant unions has taken place and the report will be presented to the Community and Resources Committee meeting to be held 24 March 2015.


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Responsible Officer

Status

8. 12.3 Notice of Motion - Councillor David Lagan - City of Stirling Draft Low Emission Vehicle Strategy "That the City of Stirling DEVELOP a draft Low Emission Vehicle (LEV) Strategy aimed at focusing on the key principles as follows:- Principle 1 – To promote the purchase and

use of low emission vehicles – this section should explore what methods the City can use to promote LEVs (including Electric Vehicles, or EVs) and also what actions it can consider to overcome the barriers to their use;

Principle 2 – For the City of Stirling to lead by example – this section should explore the opportunities for introducing LEVs (including EVs) into the fleet, fuel usage and any other sustainable transport initiatives. A business case for the purchase of LEVs should be included; and

Principle 3 – To promote a change in driver behaviour – this section should explore travelsmart opportunities for both Council and the broader community

for presentation at the Community and Resources Committee meeting to be held 24 May 2015."


Council Resolution

Number 0215/039

Manager Waste and Fleet

A report will be presented to the Community and Resources Committee meeting to be held 24 May 2015.


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4. DISCLOSURES OF INTERESTS Nil.

5. CONFIRMATION OF MINUTES That the Minutes of the Community and Resources Committee meeting of 28 January 2015 be confirmed, and signed by the Presiding Member as a true and correct record of proceedings.

6. ANNOUNCEMENTS BY THE PRESIDING MEMBER Nil.


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7. COMMUNITY AND RESOURCES COMMITTEE ITEMS

ENGINEERING DESIGN ED1 ROAD SAFETY REVIEW OF THE INTERSECTION OF MAIN STREET, HUTTON

STREET AND ROYAL STREET, OSBORNE PARK

Report Information

Location: Intersection of Main Street, Hutton Street and Royal Street

Applicant: Not Applicable

Reporting Officer: Manager Engineering Design

Business Unit: Engineering Design

Ward: Osborne

Suburb: Osborne Park

Authority/Discretion

Definition Advocacy when Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency.

Executive the substantial direction setting and oversight role of the Council. e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative includes adopting local laws, town planning schemes and policies. Review when Council reviews decisions made by Officers.

Quasi-Judicial when Council determines an application/matter that directly affects a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.

Information Purposes

includes items provided to Council for information purposes only, that do not require a decision of Council (i.e. - for 'noting').

Recommendation

That Council NOTES that further modifications are not supported for the intersection of Main Street, Hutton Street and Royal Street in Osborne Park at this time on the basis of low benefit-cost ratio and the absence of an Agreement in Principle from Main Roads WA for traffic signal modifications.


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Report Purpose

To respond to the Notice of Motion submitted by Councillor David Michael in regards to possible modifications to the signalised intersection of Main Street, Hutton Street and Royal Street in Osborne Park.

Relevant Documents

Attachments

Attachment 1 – Location Plan of Intersection. Attachment 2 – AM and PM Peak Hour Survey Data. Attachment 3 – SIDRA Modelling Results. Available for viewing at the meeting

Nil.

Background

At the Council Meeting held 16 September 2014, Council approved the following Notice of Motion, as submitted by Councillor David Michael (Council Resolution Number 0914/054):-

“1. That the City CONDUCT a review into the road safety conditions at the intersection of Royal/Hutton Street and Main Street in Osborne Park given the high number of vehicle crashes at the intersection including several serious incidents involving pedestrians and cyclists.

2. That a report be PRESENTED to Council once this review has been completed

outlining road safety issues identified and options to make the intersection safer, including, but not being limited to the installation of a right turn phase for vehicles turning into Main Street from Royal/Hutton Street.”

The intersection of Main Street, Hutton Street and Royal Street is a four-way signalised intersection located in the heart of the Osborne Park retail and commercial precinct, with numerous shops, offices, cafes/restaurants and community-service based businesses on all sides of the intersection (Attachment 1). Accordingly, it is not only subject to high volumes of local and non-local traffic, but is utilised by many pedestrians (shop patrons and local employees) visiting the numerous businesses within this precinct. An aerial photo of the immediate surrounding is shown in Figure 1.


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All three roads are classified as District Distributor ‘A’ Roads under the City’s Functional Road Hierarchy. Main Street carries approximately 29,700 vehicles per day north of Hutton Street and 20,300 vehicles per day south of Hutton Street. Hutton Street carries approximately 24,700 vehicles per day west of Main Street, while Royal Street carries 15,000 vehicles per day east of Main Street. This intersection is utilised by local and regional traffic travelling to and from the Mitchell Freeway (to the west), Wanneroo Road (to the east), Karrinyup Road/Morley Drive (to the north) and Scarborough Beach Road (to the south). Hutton Street and Royal Street (between Main Street and Wanneroo Road) also form part of designated heavy haulage route, connecting the Osborne Park industrial area (on the eastern side of the freeway) to other industrial areas in Balcatta, Malaga and Gnangara. The City has received various concerns and requests from motorists, residents and local businesses to undertake modifications to the intersection that would facilitate safer and more efficient vehicle and pedestrian movement. While various modifications have been undertaken to this intersection over the years, there are a number of constraints that have significantly restricted the ability for further modifications to be introduced.


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This report has been prepared to discuss the advantages and disadvantages of potential treatments to improve road safety at this intersection to be presented for Council’s consideration. In order to prepare this report the City has:- Organised an intersection turning traffic count survey (conducted by an external provider); Conducted a detailed intersection analysis to determine the impacts of possible changes to

the existing traffic signal operations; Analysed the available crash statistics; Carried out several site inspections; and Consulted with Main Roads WA, being the controlling authority for all traffic signals in this

state, about potential modifications to the traffic signal infrastructure.

Comment

The road safety review of the intersection of Main Street, Hutton Street and Royal Street has been separated into the following sections:- Detailed Analysis of Crash Statistics; Turning Traffic Count Survey; Site Visits and Traffic Observations; Detailed Site Inspection; and Intersection Performance Analysis. Part 1 – Detailed Analysis of Crash Statistics Crash data provided by Main Roads Western Australia (MRWA) indicates that there were 114 reported crashes at this intersection in the five year period between January 2009 and December 2013. This intersection is ranked 15th of all intersections in the City of Stirling in terms of crash frequency. A breakdown of the year-by-year crash frequencies is as follows:

Year 2009 2010 2011 2012 2013 No. of crashes 21 23 30 21 19

Apart from a spike in 2011, the annual number of crashes has been relatively consistent throughout the five year period, despite the growing rate of vehicles on metropolitan roads. Further analysis of the crashes at this intersection indicates the following:- There were no fatal crashes recorded in this five year period; There were seven crashes that resulted in hospitalisation and 17 that required medical

treatment. The vast majority of crashes (90) resulted in property damage only; The number of crashes is consistent over all weekdays, and the majority of crashes have

been recorded during the peak periods (26 crashes during 6.00am-9.00am and 21 crashes during 3.00pm-6.00pm);

The proportion of night-time crashes (25%) appears to be over-represented when compared with the network average for similar sites in the metropolitan region; and

There have been no recorded crashes involving pedestrians and only one crash involving a cyclist.

It should be noted that the MRWA crash analysis tool suggests that the frequency of right-angle crashes, which are the type of crashes that result in most severe trauma and damages at intersections, is ‘significantly under-represented’ when compared with the network average for similar sites.


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A detailed analysis of the various crash types revealed that: 13 crashes (11%) were between vehicles from adjacent approaches; 18 crashes (16%) were between vehicles in the opposing directions; 80 crashes (70%) were between vehicles from the same direction (e.g. rear-end crashes);

and Three crashes (3%) involved manoeuvring or single vehicle collisions. All of the information above suggests a typical situation for a busy intersection, where drivers make errors of judgement when attempting to enter the opposing traffic stream or collide with a vehicle in front of them when distracted by observing the adjacent traffic stream looking for an acceptable gap. This assessment could not establish clear patterns that could point to potential infrastructure improvements to reduce the frequency of crashes at this intersection. A further in-depth analysis of the crashes revealed that 52 crashes (46% of all crashes at the intersection) involved vehicles originating from the Hutton Street approach. The vast majority of these (37 crashes) were rear-end crashes, 21 of which were between vehicles turning left from Hutton Street onto Main Street north. Of the 52 crashes involving vehicles from the Hutton Street approach, seven occurred during the morning peak (6.00am-9.00am) with four of them being rear-end crashes. 15 crashes occurred during the afternoon peak (3.00am-6.00pm) with 11 of them being rear-end crashes (eight of which involved vehicles turning left from Hutton Street onto Main Street at the slip lane). This analysis demonstrated that despite the commonly expressed view that the morning peak (when there is no right-turn prohibition from Hutton Street onto Main Street south) is the most hazardous period at this intersection, this is not supported by the crash data. Part 2 – Turning Traffic Count Survey A turning traffic count survey has been carried out on Wednesday 17 September 2014 by an external provider. The surveyors recorded the number and class of vehicles for each movement at the intersection. The survey took place between 7.30am-8.30am and 4.30pm-5.30pm under normal traffic conditions. The results of the survey are included in Attachment 2. The most pertinent part of these surveys, in regards to this report, was the number of vehicles turning right from Hutton Street onto Main Street south. During the morning peak, there were 32 vehicles (out of 643 vehicles on that approach) that turned right. During the afternoon peak, only four vehicles (out of 1,396 vehicles on that approach) turned right. It should be noted that these turns occurred during the time the right-turn ban was in place (i.e. 4.00pm-6.00pm). The above suggests that the demand for turning right from Hutton Street onto Main Street south during the morning peak is relatively low and is consistent with observations noted by City’s officers during site visits. Part 3 – Site Visits and Traffic Observations The City has received a number of complaints and requests in the past for the introduction of a right-turn ban on the Hutton Street approach during the morning peak, similarly to what is in place during the afternoon peak.


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The comments from motorists suggested that vehicles waiting for a gap in the opposing traffic stream to turn right from Hutton Street into Main Street south were causing major delays on the Hutton Street approach. Reports suggested that, once stopped behind a vehicle waiting to turn right, drivers found it difficult to enter the adjacent (kerb line) lane due to the stream of eastbound traffic travelling straight onto Royal Street. The introduction of the right-turn ban in the morning peak was put forward as a potential solution to this problem. In order to confirm these reports, site visits have been conducted on two occasions during the morning peak to observe and record the traffic behaviour. The observations from both visits were similar. During the morning peak (8.00am-9.00am), during each phase there was usually at least one vehicle on Hutton Street attempting to turn right onto Main Street. Occasionally there would be two vehicles and even more rarely up to three vehicles trying to turn right. During each phase at least one vehicle was able to complete the right turn. The opposing traffic stream (i.e. straight movement from Royal Street onto Hutton Street) was busy and the right-turners were mainly using the all-red phase to complete the turn after waiting within the intersection. On several occasions, the Hutton Street westbound approach was congested (this can be attributed to the congestion on the Mitchell Freeway on/off ramps) and vehicles on Royal Street would wait on the green light for the traffic on the departing leg to clear before proceeding into the intersection. This provided additional opportunities for vehicles on Hutton Street to turn right onto Main Street south. There were instances where more than one vehicle was able to turn right during the same phase. The demand for right-turn was low (as confirmed during the traffic counts) and was able to be accommodated with the current traffic light phasing. Most importantly, the observations did not reveal problems with queuing on the eastbound Hutton Street approach as reported by motorists. In most cases, there would be up to two vehicles behind a vehicle slowing down to complete the right turn and they would be usually able to manoeuvre around it during the same phase with minimal delays. The volume of eastbound traffic on Hutton Street is not large in the morning thus creating opportunities for vehicles to change lanes if stopped behind a right-turning vehicle. The site visits could not confirm major congestion issues and hazardous situations as indicated in the motorists’ reports. Part 4 – Detailed Site Inspection In order to gain a good understanding of the site issues, a site audit was conducted by three Engineering Design officers. The audit took place on the afternoon of 8 September 2014 under typical, non-peak conditions, and involved visiting all approaches and making notes of issues that could be impacting safety for motorists and pedestrians at this intersection. As a general observation, it was noted that the intersection does not provide high-quality pedestrian facilities. For example, there are no tactile ground surface indicators (TGSIs) on the ramps, ‘Walk-Don’t Walk’ pedestrian lanterns are not provided on all approaches, and some of the central median islands are narrower than required.


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It is City’s experience that any modifications, even minor, would result in MRWA’s request for a full-intersection upgrade to achieve Disability Discrimination Act 1992 (DDA) compliance. In order to achieve improved pedestrian facilities, the City would most likely need to carry out a major civil and electrical upgrade to this intersection. The cost of such upgrade would be likely in the hundreds of thousands of dollars, and this would be difficult to justify given that there have been no pedestrian crashes recorded at this intersection since 1997 (which is the earliest available data). In addition to this, it should be recognised that the majority of pedestrian movements are across the western side of Hutton Street, between the public car park and the commercial establishments in the south western corner of the intersection. This high-volume movement is accommodated with a zebra crossing on the left turn slip lane and ‘Walk-Don’t Walk’ pedestrian lanterns. During the audit, other improvement measures have been identified based on site observations. However, upon reviewing these in the context of the actual crashes occurring at this intersection, most of the measures did not appear to be able to provide a suitable return on investment from the potential safety improvements. Some of these measures include:- Closure of entrance to the public car park from Hutton Street

This would prevent vehicles on Hutton Street from slowing down before turning into the car park or Rodin Lane. This would also prevent potentially unsafe manoeuvres when vehicles exiting the car park need to drive around stopped vehicles in order to get to the central lane on Hutton Street if they need to turn right into Main Street south. All access to the car park would be from the existing access on Main Street. However, this measure would be difficult to justify given that there has only been one crash recorded at this location.

Installation of speed cushions on the left-turn slip lane on Hutton Street to slow traffic on

the approach to the holding line and reduce the frequency of rear-end crashes.

This could prove to be a very unpopular measure with some drivers as speed cushions can cause discomfort and pain to persons with injured or weak backs. By positioning cushions at this location, given the large volume of traffic in this direction, they would impact a large number of drivers that have no other option for their travel routes. There is also a danger that such measure could displace some traffic onto the residential road network.

A night-time inspection was also conducted to assess the lighting conditions at the intersection. This inspection did not identify any deficiencies in the lighting provision that could be linked to the relatively high proportion of crashes that have occurred during night time conditions. Part 5 – Intersection Performance Analysis The timing and sequencing of the traffic signal phasing at this intersection has been reviewed a number of times by the MRWA Traffic Operations Centre, who have made adjustments to optimise performance for the current traffic loading (both vehicular and pedestrian). Currently, there is a part time ban prohibiting right-turns from Hutton Street into Main Street south from 4.00pm-6.00pm, and a permanent ban prohibiting right turns from Main Street south into Royal Street. The performance of the intersection under the current conditions and the impact of proposed modifications to the traffic signals has been modelled using SIDRA, a specialised software tool for modelling performance of signalised and unsignalised intersections.


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For the purpose of this report, the following scenarios have been modelled:- AM peak performance under the current conditions; AM peak performance with the introduction of a dedicated right-turn phase; AM peak performance with the introduction of a right-turn ban (similar to the ban that is in

place 4.00pm-6.00pm); and PM peak performance under the current conditions. The results of the modelling are presented in a tabular form in Attachment 3. A summary of this modelling is described as follows:- Option 1 – Introduction of a Right-turn Phase on the Hutton Street approach during the Morning Peak The introduction of a right-turn phase on the Hutton Street approach during the morning peak would result in:- No impact on the Main Street south approach; A deterioration in performance on the Main Street north approach where the overall level of

service would decrease from E to F and the average delays would almost double from 58 to 110 seconds;

A deterioration in performance on the Royal Street approach where the overall level of service would decrease from E to F and the average delays would increase from 69 to 141 seconds;

An improvement in performance on the Hutton Street approach where the overall level of service would increase from E to D and the average delays would decrease from 61 to 37 seconds; and

Overall, the Level of Service for the entire intersection would decrease from E to F and the overall delays would increase from 61 to 101 seconds.

The introduction of a dedicated right-turn phase (i.e. ‘green arrow’) to the Hutton Street approach has been demonstrated to decrease the overall performance of the intersection. Furthermore, the introduction of a dedicated right-turn phase would require a right-turn pocket on the Hutton Street approach, similar to the one on Royal Street, to enable diamond turns during this phase (i.e. right-turning vehicles from opposing directions turning simultaneously). There is limited road reserve available at this location to enable the installation of a right-turn pocket. One possibility for this would be the extension of the Hutton Street road reserve northwards into the existing car park. However, it is questionable whether a modified Hutton Street approach could tie-in appropriately with the Royal Street approach on the other side of the intersection without requiring land take from the service station on the north-east corner of the intersection. Even without completing a preliminary design, it can be safely assumed (based on previous traffic signal projects) that the cost of such a modification would be in the hundreds of thousands of dollars. In addition to this, a proposal to change signal phasing would need to be approved by MRWA. As the introduction of a dedicated right-turn phase would result in a decreased performance of the intersection, it is unlikely that this proposal would be approved by MRWA. Given the significant cost involved with this proposal, the reduction of performance of the intersection, minimal potential improvements in safety and the high likelihood of rejection by MRWA, this report recommends that the introduction of a dedicated right-turn phase on Hutton Street is not pursued further.


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Option 2 – Introduction of a Right-turn Ban on the Hutton Street approach during the Morning Peak The introduction of the right-turn ban on the Hutton Street approach during the morning peak would result in: No impact on the Main Street south approach; Slight reduction in the performance of the Royal Street approach; Improvement to through and right-turning movements on Main Street north

approach; and Improvement to through movements on the Hutton Street approach. The SIDRA results suggested a slight improvement to the intersection performance with the introduction of a right-turn ban on Hutton Street during the morning peak. However, it should be noted that SIDRA results should be considered within the context of the overall performance of the intersection. This is because some of the SIDRA results, e.g. improvement to the level of service on the Main Street north approach or reduction in performance of the Royal Street approach, may not be as expected and may seem counterintuitive. SIDRA models individual intersections and it does not take into a full account the impact of adjacent intersections. This is most evident when observing the impact on the right-turn movements from Main Street north into Hutton Street. The software adjusts to the introduced change by reallocating the phasing duration in order to achieve the optimum performance of the entire intersection. Site observations have confirmed that during the morning peak, there are several phases where the westbound traffic on Hutton Street backed up from the freeway on/off ramps (and/or the school crossing at the Osborne Primary School) into this intersection. In practice, this queuing reduces the ability of the intersection to accommodate the full extent of right-turn movements from Main Street north. This situation is not modelled effectively in SIDRA and would require much more detailed (and expensive) micro-simulation modelling. Nevertheless, as the analysis suggested that there could be an improvement in the efficiency of the intersection as a result of the introduction of a right-turn ban during the morning peak on the Hutton Street approach, the City made a formal request to MRWA on 19 December 2014 for an ‘Agreement In Principle’ for such modifications. A response was received from MRWA on 9 January 2015, and they advised that they would not support the City’s proposal. The reasons provided by MRWA were the potential redistribution of the impacted traffic on the adjoining local roads, and the low number of vehicles that would actually benefit from such a modification. As such, this report recommends that the introduction of a right-turn ban on the Hutton Street approach during the morning peak is not pursued further.

Consultation/Communication Implications

Consultation was undertaken with MRWA to seek their approval on the proposed traffic signal modifications. No other consultation was undertaken in the preparation of this report.

Policy and Legislative Implications

Nil.


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Financial Implications

Any modifications to signalised intersections need to be undertaken on the basis of a positive benefit-cost ratio, to ensure Council funds are utilised in a cost-efficient manner. This report demonstrates that no such modifications would yield a significantly viable benefit-cost ratio.

Strategic Implications

Theme 4: Accessible and Connected City. Objective 4.3: Safer Roads. SI 4.3.2: Improve road design where needed to reduce risk of traffic accidents.

Sustainability Implications

The following tables outline the applicable sustainability issues for this proposal:-

ENVIRONMENTAL Issue Comment

Nil.

SOCIAL Issue Comment

Health, wellbeing and safety Modifications to the intersection may facilitate improvements in community safety by reducing the frequency and severity of crashes at this location.

ECONOMIC Issue Comment

Transport and infrastructure Modifications to this intersection may provide economic benefits in terms of reduced crash costs.

Conclusion

The City’s officers have undertaken a review of the road safety conditions at the intersection of Main Street, Hutton Street and Royal Street, to consider options to facilitate safer and more efficient vehicle and pedestrian movements. Crash data provided by Main Roads WA indicated that there were 114 reported crashes at this intersection in the five year period January 2009 to December 2013. While this intersection ranks relatively high in terms of crash frequency, a detailed assessment of crash types, times, days and lighting conditions could not establish clear patterns that could point to potential infrastructure improvements to reduce the frequency of crashes at this intersection. A site audit observed that the intersection does not provide high-quality pedestrian facilities on all approaches. However, achieving compliance with the DDA requirements would necessitate a comprehensive intersection upgrade, which could prove to be an expensive investment when considering there have been no pedestrian crashes recorded at this intersection since 1997.


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During the audit other improvement measures were identified based on the observations. However, upon reviewing these in the context of the actual crashes occurring at this intersection, most of these measures did not appear to be able to provide a suitable return on investment based on the potential safety improvements. A night-time inspection could not identify any deficiencies in the lighting provision that could be linked to the relatively high proportion of crashes that have occurred during night time conditions. Intersection analysis demonstrated that the introduction of a right-turn phase on the Hutton Street approach during the morning peak would result in an overall decrease in the level of service (from E to F) and an increase in overall delays (from 61 to 101 seconds). Analysis also demonstrated that the introduction of a dedicated right-turn phase would require land acquisition and expensive civil works, which would be difficult to justify given the reduction in intersection performance and only minor safety improvements. In addition, the proposal to introduce a dedicated right turn phase was not supported by Main Roads WA, due to the potential redistribution of the impacted traffic on the adjoining local roads and the low number of vehicles that would actually benefit from such a modification. Given this information, this report recommends that no further traffic signal modifications are pursued at this stage.


23

ATTACHMENT TO ITEM ED1 - ROAD SAFETY REVIEW OF THE INTERSECTION OF MAIN STREET, HUTTON STREET AND ROYAL STREET, OSBORNE PARK Attachment 1 - Location Plan of Intersection


24

Attachment 2 – AM and PM Peak Hour Survey Data


25


26

Attachment 3 – SIDRA Modelling Results


27


28

CITY BUILDING CB1 PROVISION STANDARDS FOR THE CITY'S BUILDINGS

Report Information

Location: City Wide


Reporting Officer: Manager City Building

Business Unit: City Building

Ward: Not Applicable

Suburb: Not Applicable









Recommendation

That Council ADOPTS the Provision Standards for the City’s Community Buildings as detailed in this report.

Report Purpose

To provide Council with a detailed breakdown of the building Provision Standards as proposed to manage and standardise Capital upgrade works and maintain the operational functionality of the City’s building portfolio.


29

Relevant Documents

Attachments

Attachment - Buildings' Provision Standards* (ECM Doc No: 4533472). (*Please note this document can be found attached to the electronic version of this agenda on the City of Stirling website.) Available for viewing at the meeting

Nil.

Background

To provide Council with a response to the following Notice of Motion as submitted by Councillor Terry Tyzack and resolved at the Council meeting held 3 February 2015 (Council Resolution Number 0215/045):-

"1. That the proposed new Provision Standards for City Buildings be PRESENTED to the February Meeting of the Community and Resources Committee for consideration and adoption of a recommendation to Council.

2. That a review of the Building Categories which underpin the Provision Standards be

UNDERTAKEN at the same time to ensure they are relevant and consistent with current community use and Council strategic objectives."

The City is responsible to ensure that its Community Building portfolio is maintained and upgraded to suit the required service delivery and to provide a safe and acceptable environment across a variety of building users. Historically, there is evidence of a lack of clarity and uniformity in terms of scoping and delivering works for the City’s building assets. This inconsistency has led to a number of different design solutions and standards of fit out and upgrade within the City’s buildings. This has led to dissatisfaction and increasingly unsustainable scoping standards being requested as a result of ongoing comparisons and references to previous works other other/similar buildings.

Comment

The Provision Standards attached aims to provide a consistent approach to building refurbishments, upgrades and new construction projects to ensure equitable and sustainable facilities are provided for the City of Stirling’s community recreational buildings, whilst still allowing flexibility for specific user requirements. The specific aims of the Provision Standards are:- To establish a building hierarchy through the application of robust criteria based around

need and demand; To provide Provision Standards and guidance for each building hierarchy in relation to the

type and size of rooms as well as the number and quality of fixed items within each room that the City will entirely fund.

Building Hierarchy When assessing a building to determine where it fits within the overall building hierarchy or category, several criteria need to be considered. The criteria include:-


30

1. Current and expected usage of the building;

a. Number of people using the building

b. Surrounding catchment of the building

c. Occupancy of the building (percentage of building used over a whole day)

2. User expectation of building standard;

3. Type, number and range of activities within the building;

4. Capacity of the relevant public open space (i.e. if a facility upgrade would increase usage beyond the field’s capacity and result in negative impacts);

5. Impact and risk to the community if the building was removed; and

6. Revenue generating ability of the building. The above criteria have been used to consolidate the City’s building assets into four categories. These categories have been determined based on industry best practice, a review of other local government building standards and with consideration of the vast range and number of the City’s current recreational buildings. The four categories include Regional/Large District, District, Neighbourhood and Local. Regional/Large District Facility Regional or Large District Facilities are purpose built to meet community needs across the whole of the City. Such facilities have a wide catchment although regional facilities are further distinguished by their ability to attract state and national visitors which in turn brings associated tourism benefits for the City. Regional and Large District Facilities have been combined within the building hierarchy as they require the same base Provision Standards with facility specific requirements identified during the project planning stage based on their often purpose built nature. They support both sporting and community pursuits and have the ability to cater for a high level of sporting competition as well as significant community events. There is generally a high level of simultaneous use and large range of activities provided. Room types, number and sizes as well as materials and specifications are dependent on the functional purpose of the building and often require high Provision Standards. District Facility A District Facility attracts individuals from within the City of Stirling with focus on the surrounding suburbs. It caters for a range of potential uses and users including sport, community and hireable spaces. There is often simultaneous use with activities occurring through the day, with generally greater numbers at peak times in the evening and weekend. Due to this level of usage, these buildings often have a central management (not a requirement), a reasonable level of customer expectation and a mix of volunteers and paid staff arrangements.

Neighbourhood Facility A Neighbourhood Facility attracts individuals from the surrounding suburbs and have user groups which are largely volunteer based. There are typically two to four separate user groups with limited simultaneous use. Neighbourhood facilities can service multiple ovals and playing fields with usage time centred on peak periods in the evenings and weekends.


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Local Facility A Local Facility attracts individuals from the adjacent and surrounding suburbs and is smaller in size. Usage is low and centred around evenings and weekends. They generally service a smaller sporting area such as a junior oval. Local facilities can often act as overflow space, out of season training venue or space for community group meetings. Overall, the building hierarchy aims to give the City a variety of recreational buildings to cater for the range of needs of the local community. Typically, the level of internal specification and functional requirements increase and the amount of buildings decrease towards the upper hierarchal categories. Provision Standards Renewing, upgrading and maintaining the City’s building asset stock necessitates an annual program of building works. Given the variety of building users and the number of different buildings in the City’s asset portfolio, it is important to ensure there is a clear understanding at an operational level for officers to be able to categorise and standardise proposed works. This ensures better consistency, more effective maintenance management and importantly, alignment with the City’s Asset Management Plan service level commitments. The intention is to standardise the City’s approach when defining and specifying works and upgrades to the City’s building assets. The Provision Standards provided in the attachment to this report seeks to match the use of the facility with the standard of upgrade, fixtures and fittings to be provided. It should be noted that sporting clubs, community groups and other external organisations will, with prior authorisation from the City, maintain the ability to renew, upgrade or maintain their building at a level higher than the specified Provision Standard. However, they will be directly responsible for the capital costs associated with elevating their building above Council’s Provision Standards. Importantly, any such works will be procured, project managed and delivered by the City in alignment with the Council’s approved capital works program and will be subject to a funding agreement from the club/group/organisation for the costs of works over and above the Provision Standards. This would need to occur prior to commencement of the project and the club/group/organisation would also need to demonstrate a capacity to pay for the additional works. In accordance with the City’s standard lease and licence documentation all relevant sporting clubs, community groups and other external organisations are required to obtain formal landlord consent prior to undertaking any alterations or additions to the City’s buildings.


The enclosed Building Categories and Provision Standards have been developed by the City’s business units that are responsible for delivering and managing services in these areas.


All projects proposals developed in line with the enclosed Provision Standards are to be designed and constructed in accordance with the Australian National Construction Code (NCC 2013), statutory and legislative authorities and associated Australian Standards. Council officers are required to undertake procurement activities in line with the City’s Best Value principles and in compliance with the City’s purchasing and procurement policies.


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All capital project proposals which are recommended by officers as part of the Council's annual budget process are scoped to include cost estimates to ensure suitable and appropriate budget provision.


Theme 1: Liveable City and Thriving Neighbourhoods. Objective 1.6: Active and Vibrant City. SI 1.6.1: Review and develop the access, management and operations of the City’s

community infrastructure.




Energy consumption Efficient energy and sustainable design is included as part of the scoping and project development/specification process.

Water consumption and quality Water saving initiatives is included as part of the scoping and project development/specification process.

SOCIAL

Issue Comment

Amenity Building Asset renewals, upgrades and refurbishments are essential to provide suitable community facilitates that will increase public access and usage.

ECONOMIC

Issue Comment

Nil.

Conclusion

Officers have reviewed the current provisions and developed concise building Provision Standards to clarify and better manage the City’s capital upgrade works and to maintain the operational functionality of the City’s building portfolio. It is recommended that Council adopt the Provision Standards for the City’s Community Buildings as detailed in this report.


33

CB2 PROCUREMENT OF GAS FOR CITY OF STIRLING

Report Information

Location: City of Stirling Main Administration and Civic Centre, 25 Cedric Street, Stirling


Reporting Officer: Manager City Building

Business Unit: City Building

Ward: Osborne

Suburb: Stirling









Recommendation

That Council APPROVES a contract with Synergy at the offered tariff rates as stated in this report, for the supply of gas to six City of Stirling gas sites (as listed in the report) until 31 March 2017, being signed by the Director Infrastructure, on behalf of the City.

Report Purpose

To seek Council’s approval of a new gas supply contract for six sites in accordance with the City’s Delegated Authority Register.


34

Relevant Documents

Attachments

Appendix A: HFM Gas Procurement Summary Report - City of Stirling, 11 February 2015 (circulated to Councillors under separate confidential cover) (ECM Doc No: 4520133).

Appendix B: Evaluation Matrix Procurement of Gas for City of Stirling (circulated to Councillors under separate confidential cover) (ECM Doc No: 4520134).

Available for viewing at the meeting

Nil.

Background

The City has contracts with energy suppliers for the supply of gas to the two aquatic centres, Main Administration and Civic Centre, and Animal Care Facility, which are expiring on 31 March 2015. City Building engaged HFM Asset Management to carry out a review of its gas accounts and to run a competitive quotation process for sites under existing contracts and any additional sites that would benefit from moving from a standard business tariff to a contract. City Building sought competitive quotations through the WALGA Panel for Contestable Energy from four gas suppliers, Synergy, Alinta Energy, Perth Energy and Kleenheat. Based on HFM’s advice, City Building included all its gas accounts in the procurement to obtain competitive pricing through the higher gas volume.

Comment

HFM has evaluated the quotations and has recommended that the two year offer from Synergy for six of the City’s top gas sites (listed below) be accepted. The City’s remaining sites would stay on the standard business tariff:- Terry Tyzack Aquatic Centre; Leisurepark Balga; Trigg Surf Life Saving Club/Kailis; Meals on Wheels; Animal Care Facility; and Main Administration and Civic Centre. City Building has reviewed HFM’s report and endorses the recommendation to accept Synergy’s offer. City Building is confident that the savings estimated in the report should be achieved. Suppliers were advised in the Request for Quotation that some of the City’s gas sites, including the Terry Tyzack Aquatic Centre, may be transferred to the City of Bayswater from 1 July 2015 under Local Government Reform. If this proceeds, the necessary contractual arrangements will be made to accommodate the change.


35

Synergy is on the WALGA Panel for Contestable Energy and has thus been reviewed under a rigorous tender evaluation process. It is also a licensed supplier of gas to the market. Synergy has an Environmental Management System (EMS) that assesses and manages environmental risk to achieve continual improvement in environmental performance. It is built on the principles of ISO 14001:2004, an international standard. As such, the City is confident that Synergy has the capabilities to deliver a secure supply and service to the City.


City Building has consulted with all relevant internal stakeholders, including Finance Services, to ensure that the contract offer meets the City’s budget and operational requirements. City Building has also consulted and engaged with HFM throughout the procurement and evaluation process.


The procurement has been conducted in accordance with Part 4 of the Local Government (Functions and General) Regulations 1996.


The cost of gas to the City was $428,698 over the last 12 months. HFM has estimated that Synergy’s contract offer will provide total annual savings of $72,696 over the contract period, which represents a 17% saving on the current tariffs. The estimated contract value for the six sites is $326,990 per year or $653,981 for two years to 31 March 2017. The annual cost of gas for all the City’s sites is estimated to be $356,002 during the contract period.


Theme 6: Making It Happen. Objective 6.3: Prudent Financial Management. SI 6.3.2: Implement the City’s Long Term Financial Plan.




Nil.


36

SOCIAL

Issue Comment

Nil.

ECONOMIC

Issue Comment

Nil.

Conclusion

The City has sought competitive quotations from the market for the supply of gas to the City’s gas sites. In accordance with the recommendation of HFM, it is recommended that the Council accept the offer by Synergy for six sites and approve the City signing a contract with this supplier. This is estimated to provide the City with an annual saving of $72,696 or 17% over the contract period to 31 March 2017.


37

ASSET MANAGEMENT AM1 PROPOSED CLOSURE OF SURPLUS ROAD RESERVE ABUTTING LOT 8449,

HOUSE NUMBER 223, MAIN STREET, OSBORNE PARK, CROWN RESERVE 30002, AND AMALGAMATION WITH LOT 8449

Report Information

Location: Road Reserve adjacent to Lot 8449, House Number 223, Main Street, Osborne Park, Crown Reserve 30002

Applicant: City of Stirling

Reporting Officer: Manager Asset Management

Business Unit: Asset Management

Ward: Osborne

Suburb: Osborne Park



community to another level of government/body/agency. Executive the substantial direction setting and oversight role of the Council.

e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.





Recommendation

1. That pursuant to Section 58 of the Land Administration Act 1997, Council APPROVES the advertising of the proposed closure of 220m2 of road reserve abutting Lot 8449, House Number 223, Main Street, Osborne Park, Crown Reserve 30002 (as shown in Attachment 2) subject to survey and amalgamate it with Lot 8449.

2. That pursuant to Section 58 of the Land Administration Act 1997, Council REQUEST

the Department of Lands to close 220m2 portion of road reserve abutting Lot 8449, House Number 223, Main Street, Osborne Park, Crown Reserve 30002 (as shown in Attachment 2) and to amalgamate the resultant land with Lot 8449 subject to:-

a. No objections being received; and


38

b. The approval of the Department of Planning

3. That following the amalgamation of the excess road reserve land with Lot 8449,

House Number 223, Main Street, Osborne Park, a report be SUBMITTED to the Planning and Development Committee to consider initiating an Amendment to Local Planning Scheme No.3 to rezone Lot 4, House Number 223A, Main Street and Lot 8449, House Number 223, Main Street, Osborne Park to facilitate the potential development of a landmark building with a range of active and innovative commercial uses.

4. That Council REQUEST the Department of Lands to:-

a. Excise 9.5m2 portion of Crown Reserve 30002, Lot 8449, House Number 223, Main Street, Osborne Park (as shown on attachment 3) subject to survey.

b. Dedicate this 9.5m2 portion of Crown reserve 30002, Lot 8449, House Number

223, Main Street, Osborne Park (as shown on Attachment 3) as road reserve under Section 56 of Land Administration Act 1997.

Report Purpose

To seek Council's consent to request Department of Lands to:- Close a portion of surplus road reserve and amalgamate it into Lot 8449, House Number

233, Main Street, Osborne Park, Crown Reserve 30002; and Excise a portion of Crown Reserve 30002 and dedicated it as road.

Relevant Documents

Attachments

Attachment 1 – Locality Plan Showing View of Crown Reserve 30002, Proposed Road Closure and Portion to be Excised.

Attachment 2 – Locality Plan: Showing Approximate Area (220m²) to be Closed and Amalgamated into Crown Reserve 30002.

Attachment 3 – Locality Plan: Showing Approximate Area (9.5m²) to be Excised and Dedicated as Road.

Attachment 4 – Locality Plan: Showing Lot 4, House Number 223A, Main Street, Osborne Park. Available for viewing at the meeting

Nil.

Background

On 18 June 2013, Council made the following resolution (Council Resolution Number 0613/060):-

"That City Officers PROVIDE a report into the feasibility of Council constructing a mixed use development of retail/commercial on the ground floor and a multi level parking station, on the current car park site referred to as the 'Plaza Car Park', located on the north west corner of the intersection of Main Street and Hutton Street, Osborne Park, and being House Numbers 223 and 223A Main Street, Osborne Park."


39

In response to the resolution, the City has conducted a Mixed Use Public Car Parking Feasibility Study of House Number 223 and 223A, Main Street, Osborne Park, as part of reviewing the future development potential of the lots. Council received the confidential Mixed Use Public Car Parking Feasibility Study of House Number 223 and 223A, Main Street, Osborne Park at the Council Meeting held 8 July 2014 (Council Resolution Number 0714/037). This Feasibility Study recommended the following:- 1. Road Closure (2014/2015)

Apply for permanent road closure of the road reserve at the corner of Main Street and Hutton Street for amalgamation into 223 Main Street, Osborne Park (Crown Reserve 30002 for parking purposes).

2. Amalgamate Site (2015/2016)

That the City take necessary steps to amalgamate the site and road reserve as the key constraint for future development is the fragmented ownership of the site.

3. Rezone Site to ‘Mixed Use’ (2015/2016)

Although the proposed development is not financially feasible, the site should be rezoned to reflect surrounding uses on Main Street as this is a necessary requirement for any future commercially feasible development.

Lot 8449, House Number 223, Main Street is Crown Reserve 30002 owned by the State of Western Australia and managed by the City under the terms of a Management Order for parking purposes (Lot 8449 is shown hatched on Attachment 2). Lot 4, House Number 223A, Main Street, Osborne Park is owed by the City of Stirling in fee simple and was acquired for a parking station site (as shown in Attachment 4).

Comment

The Asset Management Business Unit has sought comments from Engineering Design, Economic Development and Urban Regeneration and City Planning Business Units, which are provided below:- Engineering Design A number of properties adjacent to, and on the approaches to, the intersection of Hutton Street and Main Street incorporated land that is subject to road widening under the Metropolitan Region Scheme (MRS). These road widening requirements are determined by the West Australian Planning Commission. Part of the road reserve that is currently being proposed for closure is subject to a road widening requirement under the MRS. As such, Engineering Design supports the closure and amalgamation of the portion of road reserve that does not have an MRS road widening requirement and is surplus to requirements. The area supported for closure and amalgamation into abutting Crown Reserve 30002 is detailed in Attachment 1. In addition to the above, there is an approximately 9.5m2 triangular area in the south-east corner of the Crown Reserve that is subject to road widening. This area of land should be ceded into the adjacent road reserve as part of any modification on Crown Reserve 30002 (this area of land is shown on Attachment 3).


40

City Planning The Engineering Design Business Unit comments (refer above) are supported and indicate the amount of road widening that may be closed. Currently Lot 4, House Number 223A and Lot 8449, House Number 223, Main Street, Osborne Park are zoned ‘Civic’ under Local Planning Scheme No.3 (LPS3). Please note that a small portion of Lot 8449 will require to be ceded for road reserve (this portion is already reserved for Regional Road). The excess road reserve is shown as ‘No Zone’ under LPS3. The abutting lot to the north is zoned ‘Mixed Use’, as are the lots along both sides of Main Street north and south of this location. An Amendment to LPS3 to zone the excess road reserve to ‘Civic’ will need to be initiated following its closure and amalgamation with the abutting lot. In the context of the above, a rezoning of the whole site (i.e. the excess road reserve and Lot 4, House Number 223A, Main Street, Osborne Park and Lot 8449, House Number 223, Main Street) to ‘Mixed Use’ is supported in principle (this will need to be the subject of a specific report to the Planning and Development Committee). It should be noted that the rezoning of the site is necessary if redevelopment is to occur in the future. Economic Development and Urban Regeneration Economic Development and Urban Regeneration supports the proposed recommendations as these are in line with the recommendations of the Mixed Use Public Car Parking Feasibility study of Lot 4, House Number 223A, Main Street, Osborne Park and Lot 8449, House Number 223, Main Street that was received by Council on 8 July 2014. These recommendations will enable the City to review the Feasibility Study in the near future based on a more intense development that is likely to achieve a greater financial return.


In accordance with Section 58 (3) of the Land Administration Act 1997, an advertisement is to be placed in the newspaper for a period of 35 days. Further administrative requirements of the Department of Lands are that written application be made to relevant service agencies and approval of the Department of Planning be obtained.


The City must comply with the provisions of Section 58 of the Land Administration Act 1997 for closure of road and Section 56 of the Act for the dedication of land as a public street.


The City will cover all costs including, but not limited to, survey of the portion of the road to be closed and the portion of land to be excised from Crown Reserve 30002, registration, lodgement and advertising cost. The costs are expected to be in the range of $4,000-$6,000. The costs have been budgeted for in the 2014/2015 Asset Management Business Unit budget.


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Theme 4: Accessible and Connected City. Theme 6: Making It Happen. Objective 4.5: Connected City. Objective 6.3: Prudent Financial Management. SI 4.4.1: Increase Parking Capacity. SI 4.4.2: Ensure use of parking space is optimised. SI 6.3.1: Manage the City’s financial resources prudently.




Nil.

SOCIAL

Issue Comment

Amenity Construction of a mixed use development on the corner of Hutton Street and Main Street with street facing retail and commercial façade would improve the amenity of the site from its current at grade car park.

ECONOMIC

Issue Comment

Job creation Should future development occur on this site, jobs would be created through the construction phase as well as long term jobs with the businesses that occupy the retail and commercial premises

Conclusion

It is recommended that Council approve the proposed:- Closure of the portion of surplus road reserve for amalgamation into Lot 8449, House

Number, 223 Main Street, Osborne Park, Crown Reserve 30002; and

Excision and dedication of land from Crown Reserve 30002 as a road reserve as required under the Metropolitan Region Scheme.


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ATTACHMENT TO ITEM AM1 - PROPOSED CLOSURE OF SURPLUS ROAD RESERVE ABUTTING LOT 8449, HOUSE NUMBER 223, MAIN STREET, OSBORNE PARK, CROWN RESERVE 30002, AND TO AMALGAMATE IT WITH LOT 8449 Attachment 1 – Locality Plan Showing View of Crown Reserve 30002, Proposed Road Closure and Portion to be Excised


43

Attachment - 2 Locality Plan: Showing Approximate Area (220m²) to be Closed and Amalgamated into Crown Reserve 30002


44

Attachment 3 – Locality Plan: Showing Approximate Area (9.5m²) to be Excised and Dedicated as Road


45

Attachment 4 – Locality Plan: Showing Lot 4, 223A Main Street, Osborne Park


46

FINANCE F1 SCHEDULE OF ACCOUNTS PAID FOR PERIOD 7, ENDING 31 JANUARY 2015

Report Information

Location: Not Applicable


Reporting Officer: Manager Finance

Business Unit: Finance Services











Recommendation

That the schedule of cheques drawn and payments made for Period 7, 1 January - 31 January 2015 amounting to:-

Municipal Fund $20,345,315.07 Trust Fund - Reserve Fund 2,748,301.37 TOTAL $23,093,616.44

be RECEIVED.


47

Report Purpose

To inform the Council of funds disbursed for the period 1 January - 31 January 2015.

Relevant Documents

Attachments

Attachment - Schedule of cheques raised on the Municipal and Trust Funds.

Available for viewing at the meeting

F1 Payment Listing* (ECM Doc No: 4510670). (*Please note this document can be found attached to the electronic version of this agenda on the City of Stirling website.)

Background

Nil.

Comment

The reported schedules are submitted in accordance with Regulation 13(1) of the Local Government (Financial Management) Regulations 1996.


Nil.


Nil.


Nil.


Nil.




Nil.


48

SOCIAL

Issue Comment

Nil.

ECONOMIC

Issue Comment

Nil.

Conclusion

The schedule of cheques drawn and paid during the reporting period be presented.


49

ATTACHMENT TO ITEM F1 - SCHEDULE OF ACCOUNTS PAID FOR PERIOD 7 ENDING 31 JANUARY 2015 Attachment - Schedule of cheques raised on the Municipal and Trust Funds


50


51


52


53


54


55

F2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE MONTH ENDING 31 JANUARY 2015

Report Information



Reporting Officer: Manager Finance Services












Recommendation

That the monthly Statement of Financial Activity and other relevant Financial Reports for the month ending 31 January 2015 be RECEIVED.

Report Purpose

To apprise Council of the financial position of the City at 31 January 2015 in compliance with the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996 as amended.


56

Relevant Documents

Attachments

Coloured copies of the following attachments have been distributed to Councillors under separate cover (ECM Doc No: 4521325). Attachment - Monthly Financial Reports for January 2015 made up of:-

A Statement of Financial Activity in the form of a Rate Setting Statement;

A Statement of Comprehensive Income by Programme - City Wide;

An Operating Statement by Nature - City Wide;

An Operating Statement by Nature - by Directorate;

A Statement of Financial Position;

Current Assets less Restricted Assets;

A Statement of Cash Flows;

A Statement of Capital Transactions - Summary;

A Statement of Capital Transactions - Detail by Business Unit;

An Investment Summary; and

An Investment Report. Available for viewing at the meeting

Nil.

Background

The City's Financial Reports are produced in accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 as amended. Regulation 34 of the Local Government (Financial Management) Regulations 1996 requires that Local Governments produce a monthly statement of financial activity and such other supporting information as is considered relevant by the local government. The City of Stirling produces a number of reports to assist in the understanding of its operations and financial position. The City's financial reporting framework provides Council, management and staff with a broad overview of the City Wide financial position. The format for the financial report is in two parts:- 1. A financial summary comprising a Statement of Financial Activity and an explanation of the

composition of net current assets, less committed assets and restricted assets plus an explanation of each material variance in accordance with the requirements of Regulation 34; and

2. A package of other relevant financial reports.

Comment

To comply with the requirements of Regulation 34, a Statement of Financial Activity in the form of a Rate Setting Statement is attached. A summary of this statement follows.


57

Comments are required for variances that are more than 10% of budget or $50,000, whichever is the greater. In 2012, Regulation 17A was inserted into the Local Government (Financial Management) Regulations 1996 to support the implementation of the Integrated Planning Framework. This regulation requires that Local Government Financial Statements include Fixed Assets and Infrastructure at their fair value. The City currently accounts for its Property, Plant, Equipment and Infrastructure at fair value in the financial statements and land and buildings at historic costs. To be compliant with this new regulation some reports have been modified in the Financial Report to Council to allow for the transition to the use of fair value.

Part 1 Monthly Statement of Financial Activity for period ending 31 January 2015

It should be noted that this statement only includes transactions as they relate to the Municipal Fund and it removes the non-cash items to allow an assessment of the City's dependency on rate levies. A summary of this statement follows:-

YTD Actual $'000

YTD Budget $'000

Adopted Budget $'000

Operating Revenue Operating Expenditure Net Operating Non-Operating Activities Capital Expenditure Net Surplus/(Deficit) from Operating and Non- Operating Activities Non Cash Transactions Profit/(Loss) on Disposal of Assets Depreciation on assets Movement in Non-Current Liabilities Funded From Proceeds from disposal of assets Transferred to/from Town Planning Schemes

64,956

106,873

(41,917)

6,666

22,372

(57,623)

492 16,069

(262)

1,732 (66)

63,547

118,481

(54,934)

5,860

35,825

(84,899)

405 18,590

-

1,134 (77)

83,841

202,076

(118,235)

14,754

73,918

(177,399)

(590) 31,411

-

3,204 (131)


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YTD Actual $'000

YTD Budget $'000


Transferred to/from Accumulated Funds Opening Funds Closing Funds Comparison to Rate Setting Statement

(3,698)

24,530

102,351

121,178

(466)

14,658

69,716

120,371

8,093

14,658

-

120,755 An explanation of major variances between YTD Actual and YTD Budget for the period ending 31 January 2015 is as follows:-

Operating Revenues 1. Other Rates Revenue This revenue item has a positive variance of 67% of Year to Date Budget. This is mainly the result of instalment administration and instalment interest charges being higher than forecast in budget and is related to budget phasing. The phasing will be corrected as part of the budget review.

2. Grants and Subsidies This revenue item has a positive variance of 25% of Year to Date Budget. This can mainly be attributed to funds received from the Department of Community Development and Department of Health being higher than forecast in budget.

3. Contributions, Reimbursements and Donations This revenue item has a positive variance of 37% of Year to Date Budget. This can mainly be attributed to miscellaneous reimbursements, insurance recovered and legal fees recovered being higher than forecast in budget. The legal fees over-recovery of $259,000 is offset by increased expenditure on legal fees recoverable within Materials and Contracts other works. Operating Expense 4. Material and Contracts Other Works This expenditure item has a positive variance of 14% of Year to Date Budget. This can be attributed to lower than expected costs in the areas of marketing expense, computer software purchases, consultancy, tipping fees and external contract services as compared to the year to date budget. External contract services are down due to delays in commissioning a recycling plant by one contractor, resulting in waste being sent to landfill rather than being recycled.

5. Utilities This expenditure item has a positive variance of 21% of Year to Date Budget. This can be attributed to the cost of electricity being lower than forecast in the budget. This is mainly a consequence of slow receipting of invoices for street lighting from Western Power.


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6. Depreciation The variance of 14% of Year to Date Budget is due to lower depreciation for infrastructure assets than forecast in budget. When the budget was set, infrastructure assets had not been re-valued to fair value; the depreciation in the budget was based on historical costs of assets. It should be noted that depreciation is a non-cash transaction and will not impact the budget funding for 2014/2015. Non - Operating Activity 7. Grants and Subsidies This revenue is related to Road Program Grants, with the variance due to budget phasing.

8. Equity Share of Investment This revenue is a non-cash adjustment and is the recognition of the City’s equity share of sales by Tamala Park Regional Council. The variance is due to less lots being settled than forecast in budget. This is a timing issue only.

9. Profit or Loss on Disposal of Assets and Proceeds from Disposal of Assets Loss on disposal of assets is greater than forecast in budget, mainly due to the sale of several fleet items in the waste and parks area at a loss; this is a result of less demand for second hand vehicles and trucks.

10. Capital Expenditure See separate report for details on variances in capital expenditure “A Statement of Capital Transactions – Detail by Business Unit”. Funding

11. Transfers to and from Accumulated Funds/Reserve The variance of Year to Date Budget is due to the amount transferred from reserve being higher than forecast in the budget. The variance is mainly due to funds being transferred from the Three Bins Replacement Reserves to pay for bins under the new three bins system. Regulation 34 also requires an explanation of the composition of the Net Current Assets less committed assets and restricted assets. The following table provides this information:-

CURRENT ASSETS Cash and Cash Equivalent Receivables Prepayments Stock on Hand Total Current Assets CURRENT LIABILITIES Payables and Provisions

$’000 180,146 22,561

- 1,556

______ 204,263

27,972


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Total Current Liabilities

_______ 27,972

NET CURRENT ASSETS 176,291 Less Committed Assets Less Restricted Assets

-

84,231

Net Current Assets adjusted for Committed and Restricted Assets 92,060

Part 2 Other Relevant Financial Reports

Other supporting information considered relevant to this financial report is attached. The report comprises:- A Statement of Financial Activity in the form of a Rate Setting Statement;

A Statement of Comprehensive Income by Programme - City Wide;

An Operating Statement by Nature - City Wide;

An Operating Statement by Nature - by Directorate;

A Statement of Financial Position;

Current Assets less Restricted Assets;

A Statement of Cash Flows;

A Statement of Capital Transactions - Summary;

A Statement of Capital Transactions - Detail by Business Unit;

An Investment Summary; and

An Investment Report. The following table summarises the City's operations as reported by the Operating Statement by Nature. These are more traditional accrual-based Operating Statements consolidating all Council operations except Trust Fund transactions. They do contain both cash and non-cash (e.g. depreciation) transactions.

YTD Actual $'000

YTD Budget $'000


Operating Activity Revenue Expenditures Change in Net Assets Resulting from Operations

186,134 106,873

79,261

183,919 118,481

65,438

204,596 202,076

2,520


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Non-Operating Activity Total Non-Operating Activity Net Result Capital

6,666

85,927

22,259

5,860

71,298

31,825

14,754

17,274

76,141


Nil.


Regulation 34 of the Local Government (Financial Management) Regulations 1996 as amended requires all local governments to prepare each month a Statement of Financial Activity reporting on the revenue and expenditure for the month in question. Financial Management Regulation 34 also requires this statement to be accompanied by:- a. An explanation of the composition of the net current assets, less committed assets and

restricted assets; b. An explanation of material variances; and c. Such supporting information that is relevant to the local government.


Nil.


Nil.




Nil.

SOCIAL

Issue Comment

Nil.


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ECONOMIC

Issue Comment

Maintain the City's strong financial position

In compliance with the provision of Section 64 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996 as amended explanations of composition of net current assets, less committed and restricted assets, Activity Statement and relevant information together with an explanation of any material variances be presented to Council for consideration and discussion.

Conclusion

Local Government (Financial Management) Regulation 34 requires local governments to prepare each month a Statement of Financial Activity, reporting on revenue and expenditure for the month in question. The statement is also to be accompanied by:- a. An explanation of the composition of the net current assets, less committed assets and

restricted assets; b. An explanation of material variances; and c. Such supporting information that is relevant to the Local Government. The monthly statement of Financial Activity and relevant finance reports for 31 January 2015 with an explanation of year to date material variances are submitted for review.


63

ATTACHMENT TO ITEM F2 - SCHEDULE OF FINANCIAL ACTIVITY FOR THE MONTH ENDING 31 JANUARY 2015 Attachment - Monthly Financial Reports for January 2015


64


65


66


67


68


69


70


71


72


73


74


75


76


77


78


79


80


81

F3 2014/2015 STATUTORY BUDGET REVIEW

Report Information

Location: Not applicable


Reporting Officer: Manager Finance












Recommendation

1. That the 2014/2015 Statutory Budget Review be ADOPTED.

2. That the proposed budget amendments as outlined within the Budget Review document be APPROVED.

3. That Council in accordance with the provisions of Section 6.16 of the Local

Government Act 1995, ADOPTS two new Fees and Charges as follows:-

a. Assessment of Structure Plan applications – 2014/2015 Charge of $3,500.00 (exempt from GST); and

b. Replacement of lost or damaged Inter Library Loans (ILLS), WA Libraries – 2014/2015 Charge of $85.50 (exempt from GST).


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4. That the transfer of $2,188,549 to the Corporate Project Fund of additional funds

identified following the 2014/2015 Budget Review be APPROVED. 5. That the transfer of $2,153,399 to the Corporate Project Fund of additional funds

identified following the determination of the 2013/2014 financial year surplus be APPROVED.

NB: ABSOLUTE MAJORITY REQUIRED AT COUNCIL.

Report Purpose

To present the 2014/2015 Statutory Budget Review for consideration and adoption.

Relevant Documents

Attachments

Attachment - Amended Rate Setting Statement Incorporating Recommended Budget Review Transaction. Available for viewing at the meeting

2014/2015 Budget Review document (circulated to Councillors under separate cover) (ECM Doc No: 4533073).

Background

The Local Government Act 1995 and its regulations require a local government to review its annual budget between 1 January and 31 March each year. Current provisions do not prescribe the format of the review, this is left to the discretion of each local government but the Department of Local Government has advised that it would like to see a revised Rate Setting Statement included in the budget documents.

Comment

In accordance with legislation, the City has undertaken a review of its annual budget and now recommends that review for adoption. The City of Stirling's 2014/2015 Statutory Budget Review has been formatted to include:- 1. A report of Business Unit Performance against Budget for the half year ended 31

December 2014. 2. A City Wide appraisal of performance against budget for the half year ended 31 December

2014. 3. Requests for the amendment of current budget to recognise significant changes in

Revenue or Expenditure.

4. New proposals to add to the scope of works specified in the annual budget.


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The review proposes amendments to the budget which can be summarised as follows:- Budget Review Adopted

Budget

Increase

Decrease

Total Amended Budget

Description $’000 $’000 $’000 $’000 $’000 Revenue 218,640 1,616 - 1,616 220,256 Expenditure 171,970 8,908 - 8,908 180,878 Net Operating 46,670 39,378 Capital 55,497 - 4,708 (4,708) 50,789 New Proposals - 336 - 336 336 Revenue less Expenditure (8,827) (11,747) Transfers to/from Reserves 8,093 5,039 - 5,039 13,132 Proposed Transfer of Surplus 734 - - - 734 Grants received in advance - 70 - 70 70 2014/2015 Budget 0 2,189

Revenue The additional revenue is mainly related to increased interim rates and an additional $1.5 million of Financial Assistance Grant to that budgeted, with the budget based on prior years and provision only announced in August 2014. Expenditure The increase in expenditure is related to the implementation of the new Three Bin and Skip Bin Project, offset by a minimal decrease in operating expenditure City Wide, with the main adjustments related to reductions in Salaries and Wages, Consultancy and External Contract Services offset by increases in Contract Staff and Tipping Fees. Capital The capital reductions, which are mainly within Infrastructure and Community Development (Community Development related to reduced grant funding), are offset by the additional funding required for the Beaufort Street Bus Lanes project ($1.0 million) and 2014/2015 Rights of Way (ROW) Programme ($0.8 million). New Proposals The detail on the new proposals of $335,899 has been circulated under separate cover to the Councillors. Reserve Movement The reserve movement relates to delays within the Scarborough Environs Area Strategy (SEAS) and Mirrabooka Regional Centre Improvement Strategy Projects and delays and changes to the Paid Parking Project, along with the inclusion of the cost of the Three Bin and Skip Bin Project and consultancy related to Scarborough Beach Pool. The additional cost or saving on each of these projects is directly funded by reserves and has no impact on the bottom line surplus of the budget review.


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Depreciation (non-cash) A significant adjustment of $3.8 million (non-cash) was required as a result of now using fair value to calculate depreciation for infrastructure assets with the original budget based on historical cost. This was a timing issue with a requirement to complete the budget prior to the fair values of the assets being available. Half Year Performance to 31 December 2014 The budget review process requires a City Wide appraisal of performance against budget for the half year ended 31 December 2014. The performance report for the City indicates that the half year position is $19.1 million favourable. This favourable result consists of $1.3 million from operating revenue, $10 million from operating expenditure and $7.8 million from capital expenditure. The revenue variance has been captured through budget review. The favourable position for both operating expenditure and capital expenditure is almost entirely due to timing differences between phased budget and actual cash flow. This is reflected in the budget review adjustments with minimal surplus identified. Carried Forward Surplus The City of Stirling 2014/2015 budget was formulated using an estimated carried forward surplus from 2013/2014 of $6 million. The use of an estimate is necessary to ensure the annual budget is adopted and the annual rates notices sent out in a timely manner. The budget and rate levies are formulated to take account of interest revenue earned on surplus funds. Any delay in adoption of the annual budget and associated rates has a significant negative effect on the City's interest earning potential. Following the closing of account, a final figure of $8,153,399 has been determined for the carried forward surplus, $2,153,399 in excess of that predicted. It is recommended that this amount be transferred to the Corporate Project Fund. Long Term Financial Plan – Corporate Project Fund The Long Term Financial Plan 2013/2014 – 2022/2023 was adopted by Council in June 2013. Updating the plan to include the Scarborough Beach Pool and new Three-Bin System as well as updated projections for the Paid Parking Strategy and Tamala Park Land Sales results in an over commitment against the Corporate Project Fund in 2018/2019 of $1.5 million. The transfer of the $2.2 million of additional surplus identified following the 2014/2015 budget review and $2.1 million of additional funds identified following the determination of the 2013/2014 financial year surplus to the Corporate Project Fund will ensure the long term financial sustainability of the City and ability of the City to commit to significant corporate projects. The minimal surplus identified at budget review indicates that the 2014/2015 budget as adopted remains the budget required to deliver the City’s Strategic Community Plan.


Nil.


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Regulation 33A of the Local Government (Financial Management) Regulations 1996 as amended requires all local governments to review their annual budget between 1 January and 31 March each year.

Current provisions do not prescribe the current format of the review, this is left to the discretion of each local government.


Transfer of $2,188,549 of additional surplus identified following the 2014/2015 budget review and $2,153,399 of additional funds identified following the determination of the 2013/2014 financial year surplus to the Corporate Project Fund.


Theme 6: Making It Happen. Objective 6.3: Prudent Financial Management. SI 6.4.1: Manage the City’s financial resources prudently.




Nil.

SOCIAL Issue Comment

Nil.


Nil.

Conclusion

The Local Government Act 1995 and its Regulations require a local government to review its annual budget between 1 January and 31 March each year. Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the Council. A Council is to consider the review submitted to it and determine whether or not to adopt the review, any part of the review or any recommendation made in the review. The review of the 2014/2015 statutory budget with an explanation of variances is submitted for consideration and adoption.


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ATTACHMENT TO ITEM F3 - 2014/2015 STATUTORY BUDGET REVIEW Attachment - Amended Rate Setting Statement Incorporating Recommended Budget Review Transaction


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TENDERS TE1 TENDER REPORT FOR THE DELIVERY OF PAMPHLETS FOR EDUCATIONAL

AND INFORMATION PURPOSES WITHIN THE CITY OF STIRLING This item was REFERRED to the Community and Resources Committee meeting to be held 24 February 2015 at the Council meeting held 3 February 2015 to allow further consideration by Councillors. Additional information has been included at the end of the report.

Report Information

Location: City Wide


Reporting Officer: Manager Waste and Fleet

Business Unit: Waste and Fleet

Ward: City Wide

Suburb: City Wide



community to another level of government/body/agency. Executive the substantial direction setting and oversight role of the Council.

e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.





Recommendation (suggested alternative recommendation, page 94 refers)

That the tender from Dzintars and Julie F Apse trading as Trisbien Distributors (North Beach) for the delivery of pamphlets for educational and information purposes within the City of Stirling be ACCEPTED at a total estimated contract cost of $360,000 (excluding GST):- a. at the tendered rates as detailed in Appendix A to this report; and b. for a period of three years commencing from the date of signing the agreement.


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Report Purpose

To report on the results from public invitation to tender and the evaluation of the tender submitted for the delivery of pamphlets for educational and information purposes within the City of Stirling for a period of three years, in accordance with Regulation 18 of the Local Government (Functions and General) Regulations 1996.

Relevant Documents

Attachments

Appendix A Schedule of tenders received (previously circulated to Councillors under separate confidential cover) (ECM Doc No: 4378290).

Appendix B Evaluation Matrix. Available for viewing at the meeting

Nil.

Background

Tenders were invited for the delivery of pamphlets for educational and information purposes within the City of Stirling, Tender Schedule No 2.7.1. 31.2014/15 for a period of three years, on 1 November 2014. Four companies downloaded a copy of the Tender for the delivery of pamphlets for educational and information purposes within the City of Stirling.

Tender Details

Tenders were advertised inviting offers from the public on Saturday, 1 November 2014.

Tenders closed at 11.00am on Thursday, 20 November 2014.

Employees present at the tender opening were Corporate Compliance Officer and Contract Administration Officer.

Tender Submissions:- One tender was received. Dzintars and Julie F Apse trading as Trisbien Distributors. Contract

Commencement Date of New Contract: Date of acceptance letter

Completion Date of New Contract: Three years from above date

Estimated Value of New Contract: $360,000 (excluding GST)

Price Basis of New Contract: Fixed for the term of the Contract


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Tender Evaluation Panel

The tender evaluation panel comprised:-

Manager Waste and Fleet.

Coordinator Compliance and Service Development.

Business Analyst Infrastructure Admin.

Evaluation of Tenders

The objective of the evaluation panel is to establish the conformity to the Conditions for Tendering of the submitted tender listed above and in Appendix A and to select a suitably qualified and experienced contractor for the delivery of pamphlets for educational and information purposes within the City of Stirling. The tender was assessed as being conforming. The tender received was assessed for awarding a contract for a period of three years, as per Council's principle of ensuring best value for money in accordance with the Purchasing and Tender Management Practice and in compliance with the Australian Competition Policies. In order to obtain the broadest possible comparison base, the tender was evaluated against the tender selection criteria and was in turn graded in the evaluation matrix (refer Appendix B). With only one tender being received, the panel members evaluated the tender submission against previous pamphlet delivery services provided to the City of Stirling by Australia Post and Salmat. As a result, the tender submitted by Dzintars and Julie F Apse trading as Trisbien Distributors scored a rating of 325.7 points Dzintars and Julie F Apse trading as Trisbien Distributors, the recommended tenderer, is generally known to the evaluation panel as having the capacity to provide the level of service described in the specification and has performed this service for the City over the last 12 years. A referee check was undertaken with Print Logic, one of the referees provided by the tenderer. This reference check indicated that Dzintars and Julie F Apse trading as Trisbien Distributors were able to provide an exceptional service across the entire metropolitan area for a similar service as outlined in the tender supplied to the City of Stirling.

Comment

To ensure good governance and reduce the risk of undetected conflicts of interest in the tender evaluation process, the tenderer was required to provide any information that might be relevant to an actual or potential conflict of interest and declare any relationship with City of Stirling employees involved in the request for tender process. All members of the evaluation panel have made a conflict of interest declaration in writing confirming they have no relationships with the tenderer and the Manager Finance Services has arranged the probity checks on the recommended supplier.


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It is confirmed that the following checks have been undertaken:-

Was any information relevant to a potential conflict of interest declared by the tenderers? No

Was a conflict of interest declared by any member of the panel? No

Has Probity checks been completed Yes In early 2014, Council requested that pamphlet deliveries be re-instated to all homes within the City of Stirling. Three quotes were obtained for the delivery of these pamphlets to all City residents. After an evaluation of the quote and discussions with the Marketing and Communications Manager, a decision was made to use Trisbien Distributors, who have worked for the City of Stirling since 2003, whilst a new tender was developed and awarded. Upon consideration of the results utilising the selection criteria matrix, the submission by Dzintars and Julie F Apse trading as Trisbien Distributors was deemed as providing the City of Stirling with the best value for money for services to be rendered. With the introduction of the new three bin system from 1 July 2015, the City of Stirling needs to provide a robust information delivery system to disseminate information on the new services being introduced, changes to collection areas and education material that is consistent with the Waste Authority’s “Better Bins Program”.


In accordance with Regulation 14(1) of the Local Government (Functions and General) Regulations 1996 and Section 1.8 of the Local Government Act 1995 the Tender was advertised in the Western Australian on Saturday, 1 November 2014. This advertisement was also placed on the City’s website on Tuesday, 4 November 2014 and emailed to five contractors on Friday, 30 October 2014.


The Tender has been conducted in accordance with Part 4 of the Local Government (Functions and General) Regulations 1996.


Account Number: A0195-C-3324-9515

Budget Item: Resource Recovery

Budget Amount: $360,000 (excluding GST)

Proposed Cost: $360,000 (excluding GST)

Balance: $360,000 (excluding GST) The tendered rate represents a reduction of 4% in current delivery costs. The contract is for a three year period and there is no provision for a CPI increase. On this basis the tendered rate is reasonable. All figures quoted in this report are exclusive of GST.


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Theme 2: Sustainable Environment. Objective 2.1: Clean and Waste Wise City. SI 2.1.2: Improve the waste services provided to increase customer satisfaction.




Waste generation Increase recycling of green waste from verges and increase diversion of household waste from landfill

SOCIAL

Issue Comment

Community engagement Provide information to residents in an effective and efficient manner

ECONOMIC

Issue Comment

Nil.

Conclusion

The Evaluation Panel recommends that the contract for the delivery of pamphlets for educational and information purposes within the City of Stirling be awarded to Dzintars and Julie F Apse trading as Trisbien Distributors at the rates listed in Appendix A at a total estimated contract cost of $360,000 (excluding GST) for a period of three years. Additional Information 24 February 2015 During discussion on this matter, Council sought greater clarity on the rationale for the service proposed. The scope of work effectively means that pamphlets are hand delivered to each residential property two weeks before each junk/green verge collection advising of the start date for the service. This prompts the community to place their waste on the verge in preparation for collection. It is acknowledged that the specific nature of this service makes it less attractive to larger corporations and it is also accepted that unaddressed mail outs are more cost effective. The routing of the service however makes it impractical to deliver the information using those mediums.


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The nature of this service has created issues in the past. The following provides a consolidated background to the matter and gives a greater rationale for how the current contract was established and service provider engaged. At the Council meeting held 16 August 2011 (Council Resolution Number 0811/059) Council resolved:-

"1. That Council NOTE that no tenders were received for the “Delivery of Pamphlets for

Green Waste and Bulk Verge Collection".

2. That the City REVIEW the Waste Services pamphlet distribution and a report be presented to the Resource Management Committee.

3. That the delivery of this service be PROVIDED by Australia Post until the review is completed provided it complies with the City's Purchasing Policy."

Australia Post commenced distribution of the verge collection pamphlets in September 2011 utilising addressed mail at a cost of 70c per pamphlet. A full database was produced from the City’s Intramaps for the purpose of distributing pamphlets until Australia Post could provide an unaddressed mail service. The fully addressed system using the City’s database was found to be unsuitable due to errors resulting in a large quantity of Return to Sender mail. Australia Post introduced the unaddressed mail service in October 2011. This service was designed to provide a cost effective delivery at 14.5c per pamphlet. The unaddressed mail service provides blanket mail delivery coverage across the City, governed by a distribution zone from a centrally located postal office.

Some issues with the unaddressed service included:-

Delivery of pamphlets to commercial properties that are not entitled to verge collections; Certain areas within the City were not covered by unaddressed mail; Inability to deliver a pamphlet to one side of a particular street only. This creates confusion

when a major road is a boundary between two collection zones such as Flinders Street; No delivery to mailboxes that display “No Advertising Material”; and Delivery to properties outside the City of Stirling requiring the collection of waste placed in

other local government areas.

The Australia Post service, utilising both addressed and unaddressed mail, ran for 12 months. As a result of the unique requirements of the City and the limitations of the unaddressed delivery service, a large proportion of pamphlets were required to be delivered as addressed mail at 70c per pamphlet. The average cost of this combined service was 54c per pamphlet. City officers worked with Australia post to simplify the City’s requirements and optimise the addressed/unaddressed delivery service however the unaddressed system could not be adjusted to avoid incorrect deliveries occurring. A decision was made to abandon the combined delivery system and return to using the City’s Intramaps database to mail all pamphlets at a cost of 70c per pamphlet. In March 2012, the Waste and Fleet Business Unit commenced research to determine alternative methods of information delivery to ratepayers. In addition to ensuring access to information for the ratepayer, the review focused on cost reduction and sustainable delivery methods. Cost associated with the production and distribution of pamphlets across the City every three months are compared in Table 1 below:-


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Table 1, 2011 -2012 Printing and Delivery Costs

At the Council meeting held 2 October 2012 (Council Resolution Number 1012/015) Council resolved:-

“1. That Council ENDORSE the cessation of Australia Post for the delivery of the Junk and Greenwaste Verge Brochures; and that all brochures for the remainder of 2012 be DELIVERED by another distribution company provided it complies with the City's Purchasing Policy.

2. That Council ENDORSE the sustainable and effective alternative media information

delivery solution at a cost of $118,263 per annum.” The sustainable distribution methods highlighted in the above recommendation included (note that this did not include hand delivery of pamphlets):- 1. Production of an annual Waste Management and Recycling Guide outlining all verge

collection times and information about other waste services the City offers;

2. Enhanced use and promotion of the City’s website;

3. Community newspaper coverage;

4. Library and administration digital media points;

5. Customer contact centre information/on hold messages;

6. Scoop coverage;

7. Facebook; and

8. Twitter;


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Paper based Waste Management information to residents was reduced to a once per year delivery of the Waste Management and Recycling Guide, with regular updates available via electronic media and Community Newspapers. After approximately nine months, the City decided to reinstate the delivery of pamphlets to households. This decision was based on the lack of awareness of the means available to determine verge collection dates leading to the incorrect placement of bulk verge waste and complaints by residents. Given the significant background to this matter, there is a clear rationale (and community expectation) for continuing with the current methodology for pamphlet distribution. A New Service – Ready, Set, Go The introduction of the Three Bin Service and changes to the verge collection methodology now provides us with an opportunity to review and amend the way that the City delivers information to the community. The role out of the Three Bin and Skip Bin systems is currently being programmed and will be implemented from 1 July 2015. As part of the new waste services to be provided, a substantial marketing campaign will be undertaken. It is possible to consider the messaging in this campaign to focus residents around alternative means for accessing information regarding their waste service. This may remove the need for pamphlet distribution. Officers do however need time to determine how the service is going to be structured and what the best form of communicating with the community regarding this service will be. Development of the Marketing Strategy has commenced and will be presented to Councillors at a workshop in March 2015. It is recommended that the City continues the delivery of pamphlets until 30 June 2015 utilising the existing service provider, Trisbien Distributors, to ensure that the City can respond to the demand for information regarding verge collection in the lead up to significant changes to that service. Effectively the City should have a new system in place before phasing out the old. With that in mind, awarding a service contract for three years is not recommended.

Suggested Alternative Recommendation

1. That the tender from Dzintars and Julie F Apse trading as Trisbien Distributors (North Beach) for the delivery of pamphlets for educational and information purposes within the City of Stirling be REJECTED.

2. That the City CONTINUES to utilise Trisbien Distributors to deliver pamphlets until

30 June 2015. 3. That the distribution of information relating to the verge collection service be

CONSIDERED as part of the broad marketing campaign for the New Waste Service.


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ATTACHMENT TO ITEM TE1 - TENDER REPORT FOR THE DELIVERY OF PAMPHLETS FOR EDUCATIONAL AND INFORMATION PURPOSED WITHIN THE CITY OF STIRLING Appendix B - Evaluation Matrix

EVALUATION MATRIX

NOTES TO USERS:12

CRITERIA Weight Factor Rate Score

The rates tendered30 3 90

Details of proven customer service and the number of staff employed by the Contractor that will be devoted to the delivery of pamphlets for educational and information purposes within the City of Stirling under this Contract

8 3.6 28.8

Methodology of Post Delivery Reporting 12 3.6 43.2

Clearly demonstrates an understanding of the City’s requirements 15 3.3 49.5

Demonstrated qualifications, experience, capacity and resources of the tenderer to undertake and complete the contract

10 3.3 33

Demonstrated financial capacity of the Tenderer to undertake and complete the contract 5 2.8 14

Demonstrated ability to deliver pamphlets within nominated time frames 12 3.6 43.2

Demonstrated commitment to Occupational Health and Safety (Tenderer to complete the City’s Pre-qualification Questionnaire contained in Part 3, Form of Tender) 8 3 24

TOTALS: 100

Compliance with the Conditions for Tendering YES/NO YES

Compliance with the Conditions of Contract YES/NO YES

TENDERERS

EVALUATION MATRIX FOR THE DELIVERY OF PAMPHLETS FOR EDUCATIONAL AND INFORMATION PURPOSES WITHIN THE CITY OF STIRLING

EVALUATION PANEL PLEASE NOTE: PRE-DETERMINED WEIGHTINGS HAVE BEEN ASSIGNED TO EACH CRITERIA

AND MUST BE USED IN THE EVALUATION PROCESS

COMPLIANCE CRITERIA

TENDER 1DZINTARS & JULIE F APSE

T/as TRISBIEN DISTRIBUTORS

325.7

Appendix BTender Number 31.2014/15

The “CRITERIA” below MUST MATCH PRECISELY what was EACH “CRITERION” can be subdivided into subsections for

DURING EVALUATION THE FOLLOWING WEIGHTINGS AND RATES (0 LOWEST - 5 HIGHEST) HAVE BEEN APPLIED TO THE SELECTION CRITERIA


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TE2 TENDER REPORT FOR THE CONSTRUCTION OF STAGE 3 OF MIRRABOOKA REGIONAL CENTRE IMPROVEMENT STRATEGY

Report Information

Location: Mirrabooka


Reporting Officer: Manager Economic Development and Urban Regeneration

Business Unit: Economic Development and Urban Regeneration

Ward: Balga

Suburb: Mirrabooka









Recommendation

That the tender from Ertech Pty Ltd (Wangara) for the Construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy be ACCEPTED at the estimated total contract value of $3,135,168 excluding GST:- a. at the tendered rates as detailed in Appendix A to this report; and b. for a period of 32 weeks commencing from the date for possession of the site.

Report Purpose

To report on the results from public invitation to tender and the evaluation of tenders submitted for the Construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy, in accordance with Regulation 18 of the Local Government (Functions and General) Regulations 1996.


97

Relevant Documents

Attachments

Appendix A Schedule of tenders received (circulated to Councillors under separate confidential cover) (ECM Doc No: 4533066).

Appendix B Evaluation Matrix. Available for viewing at the meeting

Nil.

Background

Tenders were invited for the Construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy, Tender Schedule No 2.7.1. 22.2014/15 on Saturday, 27 September 2014. Tender Details

Tenders were advertised inviting offers from the public on Saturday, 27 September 2014.

Tenders closed at 11.00am on Thursday, 23 October 2014.

Employees present at the tender opening were Corporate Compliance Officer and Contracts Administration Officer.

Tender Submissions:- Six tenders were received. BCL Group Pty Ltd; All Earth Group ; Civcon Civil and Project Management Pty Ltd; Environmental Industries Pty Ltd; WBHO Civil Pty Ltd; and Ertech Pty Ltd. Contract

Commencement Date of New Contract: Date of Signing of Agreement

Completion Date of New Contract: 32 weeks from the date for possession of the site

Estimated Value of New Contract: $3,500,000 (excluding GST)

Price Basis of New Contract: Fixed Lump Sum Tender Evaluation Panel

The tender evaluation panel comprised the following voting members:-

Acting Manager Economic Development and Urban Regeneration (EDUR).

Project Officer EDUR.

Coordinator Project Management and Landscape Architecture.

Coordinator Compliance and Subdivision.


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Non-voting members:

AECOM Practice Leader – Design and Planning.

AECOM Civil Engineer.

AECOM Principal Engineer.

Evaluation of Tenders

The objective of the evaluation panel is to establish the conformity to the Conditions for Tendering of the six tenders listed above and in Appendix A and to select a suitably qualified and experienced contractor for the provision of the construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy. Six tenders were assessed as being conforming. Tenders received were assessed for awarding a contract for a period of 32 weeks from the date for possession of the site, in accordance with Council's principle of ensuring best value for money in line with the Purchasing and Tender Management Practice and in compliance with the Australian Competition Policies. In order to obtain the broadest possible comparison base, each of the tenders was evaluated against the tender selection criteria and was in turn graded in the evaluation matrix (refer Appendix B). As a result, the tender submitted by Ertech Pty Ltd scored the highest rating with 380 points followed by WBHO Pty Ltd with 371 points and Civcon Civil and Project Management Pty Ltd with 347 points. The remaining tenders received relatively lower scores. Ertech Pty Ltd, the recommended tenderer, was assessed by the evaluation panel as having the capacity to provide the level of service described in the specification. The recommended tenderer had the third lowest price. The two tenderers with lower prices did not clearly demonstrate an adequate understanding of the City’s requirements. Ertech Pty Ltd has better demonstrated an understanding of the City’s requirements by providing a Proposed Construction Methodology, Quality Policy and Management Plan and a copy of their third party certificate of their Quality Management System: ISO 9001:2008. Ertech Pty Ltd also better demonstrated to have the required qualifications, experience, capacity and resources to undertake this project over the two lower priced tenderers. All the tenderers have demonstrated commitment to Occupational Safety and Health (OSH) but Ertech Pty Ltd has provided all the requested OSH plans and policies and a copy of their third party certificate of their Occupational Health and Safety Management System: AS/NZS 4801:2001. All the tenderers have demonstrated commitment to environment and sustainability but Ertech Pty Ltd has provided detailed responses to the Sustainability Questionnaire and provided a copy of their third party accreditation for their environmental management system: ISO 14001:2004. Ertech Pty Ltd also has two Health Safety and Environment (HSE) Superintendents in house dedicated to OSH and Environment. A check with referees of the recommended tenderer has indicated suitability as a contractor to the City of Stirling.


99

Comment

To ensure good governance and reduce the risk of undetected conflicts of interest in the tender evaluation process all tenderers were required to provide any information that might be relevant to an actual or potential conflict of interest and declare any relationship with City of Stirling employees involved in the request for tender process. All voting members of the evaluation panel have made a conflict of interest declaration in writing confirming they have no relationships with any of the tenderers and the Manager Finance has arranged the probity checks on recommended suppliers. It is confirmed that the following checks have been undertaken:-

Was any information relevant to a potential conflict of interest declared by the tenderers? No

Was a conflict of interest declared by any member of the panel? No

Have probity checks been completed Yes Upon considering the results generated by the application of the selection criteria matrix, the submission by Ertech Pty Ltd was preferred, providing the City of Stirling with the best value for money for services to be rendered. The Evaluation Panel recommends that the contract for the provision of the construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy be awarded to Ertech Pty Ltd by the Council at the rates listed in Appendix A.


In accordance with Regulation 14(1) of the Local Government (Functions and General) Regulations 1996 and Section 1.8 of the Local Government Act 1995 the Tender was advertised in The Weekend West on Saturday, 27 September 2014. In addition, this advertisement was placed on the City’s website on 30 September 2014.


The Tender has been conducted in accordance with Part 4 of the Local Government (Functions and General) Regulations 1996.


The construction works have been planned to be undertaken over two Financial Years: 2014/2015 and 2015/2016. Account Number: G0579-A-6021

Budget Item: The construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy

Budget Amount 2014/2015 FY: $2,563,000 (excluding GST)

Amount Spent to Date: $0.00


100

Proposed budget amount 2015/2016 FY $572,168 (excluding GST)

Total budget $3,135,168 (excluding GST)

Proposed Cost: $3,135,168 (excluding GST) All figures quoted in this report are exclusive of GST.


Theme 5: Prosperous City. Objective 5.1: Great Place to Work, Invest and Do Business. SI 5.1.3: Progress Major Projects. Continue to implement the Mirrabooka Regional Centre Improvement Strategy.




Greenhouse emissions This project has been designed to allow for the future MAX Light Rail infrastructure to be implemented in the Mirrabooka Town Centre.

Energy consumption The project would install LED street lighting.

Vegetation impact The project would demolish the current public open space in the Mirrabooka Town Centre and the trees and pond would have to be removed.

SOCIAL

Issue Comment

Amenity The project would have significant impact upon improving amenity within the Mirrabooka Town Centre for the community with the new Library forecourt and the two mixed-use development lots.

Cultural and heritage value The project would include a library forecourt with native species based on consultation with the Aboriginal representatives. The project will also provide a public art piece with a ‘community meeting place’ theme to the library forecourt.

Transport and access The project would lead to improved public transport facilities and would allow better access to the Mirrabooka Town Centre by connecting Chesterfield and Sudbury Roads.


101

ECONOMIC

Issue Comment Dvlpmt of key business sectors The aim of the project is to attract new residential,

commercial and retail development to the Mirrabooka Town Centre.

Job creation The project would create employement opportunities during construction of the new road and future job opportunities in relation to the two mixed-use development sites.

Transport and infrastructure The project would accommodate the future MAX Light Rail and allow for better access to the Mirrabooka Town Centre.

Conclusion

The Evaluation Panel recommends that the contract for the Construction of Stage 3 of Mirrabooka Regional Centre Improvement Strategy for the City of Stirling be awarded to Ertech Pty Ltd at the rates listed in Appendix A at the estimated total contract value of $3,135,168 (excluding GST).


102

ATTACHMENT TO ITEM TE2 - TENDER REPORT FOR THE CONSTRUCTION OF STAGE 3 OF MIRRABOOKA REGIONAL CENTRE IMPROVEMENT CENTRE

Attachment B - Evaluation Matrix


103

GOVERNANCE GCS1 PROPOSED ILLUMINATED SIGNS POLICY This item was REFERRED to the Community and Resources Committee meeting to be held 24 February 2015, at the Council meeting held 3 February 2015, to allow further consideration by Councillors. Additional information is provided at the end of this report.

Report Information



Reporting Officer: Manager Governance and Council Support

Business Unit: Governance and Council Support

Ward: City Wide

Suburb: City Wide









Recommendation (suggested alternative recommendation, page 107 refers)

That Council ADOPTS the Illuminated Street Signs Policy to come into effect 14 days from the date the City of Stirling Thoroughfares and Public Places Amendment Local Law 2015 is published in the Government Gazette.


104

Report Purpose

To seek Council adoption of the Illuminated Street Signs Policy in order to establish guidelines for the assessment and approval of applications for illuminated street signs within road reserves in the City of Stirling.

Relevant Documents

Attachments

Attachment – Illuminated Street Signs Policy. Available for viewing at the meeting

Nil.

Background

This report deals with the adoption of the Illuminated Street Signs Policy by taking into consideration the requirements to amend the City’s Local Planning Scheme No.3 (LPS3) and the amendment to the City of Stirling Thoroughfares and Public Places Local Law 2009 to enable the City to consider the granting of a license for the installation of an illuminated street sign. Chronology On 19 November 2013 Council considered a report by the Manager Engineering Design and resolved (Council Resolution Number 1113/010):-

"1. That Council proceed with the provision of illuminated street signs within the road reserve.

2. That prior to installation of any illuminated street signs within the road reserve, the

City is required to:

a. Develop a new policy that provides a framework by which illuminated street signs can be considered and approved.

b. Amend the City’s Thoroughfares and Public Places Local Law 2009 to allow illuminated street signs with advertising to be placed on a thoroughfare or verge; and;

c. Modify the City’s Local Planning Policy and Local Planning Scheme to allow illuminated street signs to be installed within the road reserve.

3. Subject to Council endorsement of the new and modified policies and Local Laws in

item 2 above, the City INITIATE a public tender process to engage a suitably qualified contractor who would be responsible for the care, control and management of illuminated street signs."

At the Council Meeting held on 16 September 2014, Council resolved (Council Resolution Number 0914/052):-

“That pursuant to Section 75 of the Planning and Development Act 2005, Council INITIATES an Amendment to the City’s local Planning Scheme No.3 to exclude Illuminated Street Signs from the requirement to obtain planning approval under the Scheme and to introduce a new definition “Illuminated Street Sign” into the Scheme”.


105

At the Council Meeting held on 28 October 2014, Council resolved (Council Resolution Number 1014/034):-

"1. That in accordance with Section 3.12(3)(a) and (3a) of the Local Government Act 1995, council GIVES state wide and local public notice stating that:-

a. it proposes to make the City of Stirling Thoroughfares and Public Places

Amendment Local Law 2015, and a summary of its purpose and effect;

b. copies of the proposed local law may be inspected at the City’s offices; and

c. submissions about the proposed local law may be made to the City within a

period of not less than six weeks after the notice is given.

2. That in accordance with Section 3.12(b) of the Local Government Act 1995, as soon as the notice is given, a copy of the proposed local law and notice be PROVIDED to the Minister for Local Government and Communities.

3. That in accordance with Section 3.12(3)(c) of the Local Government Act 1995, a copy

of the proposed local law be PROVIDED to any person requesting it.

4. That the results be PRESENTED to Council for consideration of any submissions received.”

Public notice to amend the LPS3 and City of Stirling Thoroughfares and Public Places Local Law 2009 has been advertised in accordance with each statutory requirement.

Comment

The results of the public consultation to the amendment to the City’s LPS3 form part of a separate report to the Planning and Development Committee agenda on 27 January 2015. Main Roads WA submitted in the event an application is received to install an illuminated street sign within a Main Roads reserve, a copy of the application is forwarded to MRWA for approval or comments. This has been taken into account in the drafting of the policy. The results of the public consultation to the amendment the City of Stirling Thoroughfares and Public Places Local Law 2009 form part of this agenda. At the close of the public notice period on 24 December 2014, no submissions were received.


Local Planning Scheme No.3 In accordance with Section 75 of the Planning and Development Act 2005 an advertisement was placed in the West Australian Newspaper, placed on the City’s website and on all notice boards in the City's Administration Centre, Recreation Centres and Libraries on 11 November 2014.


106

City of Stirling Thoroughfares and Public Places Local Law 2009 In accordance with Section 3.12(3) of the Local Government Act 1995 an advertisement was placed in the West Australian Newspaper on 8 November 2014 and the following community newspapers: Eastern Reporter, Guardian Express and Stirling Times on 11 November 2014. In addition, the advertisement was placed on the City’s website and on all public notice boards in the City’s Administration Centre, Recreation Centres and Libraries on 11 November 2014.


Section 75 of the Planning and Development Act 2005 to amend a local planning scheme and Section 2.7(2)(b) of the Local Government Act 1995 enables the role of Council to determine policies.


The cost of publishing the amendment to the LPS3 and City of Stirling Thoroughfares and Public Places Local Law 2015 is estimated to be $2,500.


Theme 6: Making It Happen. Objective 6.2: Good Governance. SI 6.2.1: Promote highest standards of Governance.




Nil.

SOCIAL

Nil.


Nil.

Conclusion

With the proposed amendments to the City’s LPS3 and City of Stirling Thoroughfares and Public Places Local Law 2009 having been advertised with no submissions being received, Council is now in a position to consider the adoption of the policy. Subject to Council approval to adopt the policy, it will not come into effect until 14 days after the City of Stirling Thoroughfares and Public Places Amendment Local Law 2015 is published in the Government Gazette.


107

Additional Information - 24 February 2015

Subsequent to the development of the City’s initial draft policy (as shown in the Attachment) officers were made aware that a number of clauses in the policy may unnecessarily restrict the selection of future sites where illuminated street signs may be installed. These clauses were based on similar clauses listed in Main Roads WA’s (MRWA) corresponding draft policy (dated May 2012), rather than Main Roads WA’s latest approved policy (dated January 2007). As such, to ensure that the City’s policy does not unnecessarily restrict the selection of future sites, and to ensure that there is a closer alignment with Main Roads WA’s latest approved policy, officers recommend a number of amendments to the City’s draft policy, as described in the suggested alternative recommendation.

Suggested Alternative Recommendation

That Council ADOPTS the Illuminated Street Signs Policy to come into effect 14 days from the date the City of Stirling Thoroughfares and Public Places Amendment Local Law 2015 is published in the Government Gazette, with the following amendments:- a. Clause 2.2 removed and replaced with "Illuminated street signs shall not be installed

within or in the vicinity of intersections where traffic speed and movements are such that the driver needs to concentrate fully on the task of driving (e.g. at channelised intersections where high speed arterial traffic does not proceed straight ahead)."

b. New Clause 2.3 inserted after Clause 2.2 to indicate “No portion of the sign

(including the street name portion of the sign) shall be closer than 500mm to a notional line drawn vertically from the face of the kerb. In areas where the edge of the carriageway is not kerbed, no portion of the device shall be closer than 3m to the edge of the carriageway. Signs may be permitted in the Clear Zone, provided they are frangible.”

c. Clause 2.4 (previously shown as Clause 2.2), dot point 1, modified to indicate “Signs

shall not be permitted on a traffic island, roundabout island or median strip less than 50m in length.”

d. Clause 5.5 modified to indicate “The overall height of signs shall not exceed 6.2m.” e. The definition for “Complex Traffic Signal Operations” is removed.


108

ATTACHMENT TO ITEM GCS1 - PROPOSED ILLUMINATED STREET SIGNS POLICY Attachment - Illuminated Street Signs Policy


109


110


111


112

8. MATTERS BEHIND CLOSED DOORS 8.1 UPDATE ON SUPREME COURT MATTER CIV 1324 TALLOTT V CITY OF

STIRLING

Confidentiality

This report is CONFIDENTIAL in accordance with Section 5.23(2)(d) of the Local Government Act 1995, which permits the meeting to be closed to the public for business relating to the following:-

(d) legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting.

9. CLOSURE The Presiding Member to declare the meeting closed.

PROVISION STANDARDS FOR THE CITY'S BUILDINGS (ECM Doc No: 4533472)

SCHEDULE OF ACCOUNTS PAID FOR PERIOD 7, ENDING 31 JANUARY 2015

(ECM Doc No: 4510670)

Community and Resources Committee Meeting

- 24 February 2015

Council Meeting - 3 March 2015

Recreational Buildings’

Provision Standards Draft Document – Reviewed Feburary 2015

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Introduction

Background

The City frequently receives requests from sporting clubs and community groups for a variety of refurbishments and upgrades to its buildings. In conjunction, the City has an asset refurbishment program which looks to improve facilities and specific building elements such as kitchens and change rooms are coming to the end of their asset life. In the past, the City did not have a guiding document for considering these requests and as such there are now considerable differences in facilities and specification of fixtures and fitting across the City that serve a similar function. As a result, there have been higher than necessary maintenance, utility and replacements costs for the City and some inequality between buildings serving a similar purpose. To address these cost impacts and inequalities, provision standards of service have been drafted to guide current and future building refurbishment, new and upgrade projects. The standards have been drafted with consideration of other local government and industry best practice, current and future building provisions, existing building practices whilst ensuring that the City of Stirling facilities are of a high standard and push the boundaries with regards to innovations and quality.

Purpose

The standards aim to provide a consistent approach to building refurbishments, upgrades and new construction projects to ensure equitable and sustainable facilities are provided for the City of Stirling’s community recreational buildings, whilst still allowing flexibility for specific user requirements. The standards look to outline the number, type and standard of fixed items/works within recreation buildings that the City will be responsible for solely funding. Any items which are deemed above the standards would require contribution and a written agreement for maintenance and replacements from the requesting group.

Outcomes

Develop a building hierarchy; Outline the criteria used to classify buildings into the hierarchy; and Provide provision standards and guidance for each building hierarchy in relation to

the type and size of rooms as well as the number and quality of fixed items within each room that the City will entirely fund.

Scope

In-Scope These standards relate to recreational buildings within the City which are directly managed by the City such as the leisure and recreation centres, buildings which support a sporting club function (through a lease, licence and/or hirers agreement) and scout/guide halls.

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Out Scope Community buildings such as libraries, Community Services managed buildings and playgroups. In the future, the City will look to develop a Community Infrastructure Plan which will encompass all community buildings in the City to provide greater strategic direction and the specific needs of these buildings. Public toilet facilities will be guided by the Public Toilet Strategy which is currently being developed.

Building Criteria When assessing a building to determine where it fits within the overall building hierarchy, several criteria need to be considered. The criteria include:

1. Current and expected usage of the building; a. Number of people using the building b. Surrounding catchment of the building c. Occupancy of the building (% of building used over a whole day)

2. User expectation of building standard; 3. Type, number and range of activities within the building; 4. Capacity of the relevant public open space (i.e. if a facility upgrade would increase

usage beyond the field’s capacity and result in negative impacts); 5. Impact and risk to the community if the building was removed; and 6. Revenue generating ability of the building.

Building Hierarchy A building hierarchy with four (4) categories has been created based on industry best practices, a review of other local government building standards and with consideration of the vast range and number of the City’s current recreational buildings. The four (4) categories include regional/large district, district, neighbourhood and local. These categories have also been defined and relate back to the above building criteria to guide the classification of the recreational buildings. If a facility is upgraded to a higher category, then the building must be assessed in line with the above criteria to determine the buildings suitability. The building hierarchy aims to give the City a variety of recreational buildings to cater for the range of needs of the local community. Typically, the level of internal specification and functional requirements increase and the amount of buildings decrease towards the upper hierarchal categories.

Regional/Large District

District

Neighbourhood

Local

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Regional/Large District Facility

Regional or large district facilities are purpose built to meet community needs across the whole of the City. Room types, number and sizes as well as materials and specifications are dependent on the functional purpose of the building and often embrace a high level of standards such as technology and sustainability initiatives. Both facilities have a wide catchment from within the City and surrounding local government. Regional facilities are further distinguished by their ability to attract state and national visitors which in turn brings associated tourism benefits for the City. As such, there is a Regional and large district facilities have been combined as they require the same base provision standards with distinction occurring during the project planning stage due to their purpose built nature.

District Facility

A district facility attracts individuals from within the City of Stirling with focus on the surrounding suburbs. It caters for a range of potential uses and users including sport, community, hireable spaces. There is often simultaneous use with activities occurring through the day, with generally greater numbers at peak times in the evening and weekend. Due to this level of usage, these building often have a central management (not a requirement), a reasonable level of customer expectation and a mix of volunteers and paid staff arrangement.

Neighbourhood Facility

A neighbourhood facility attracts individuals from the surrounding suburbs and have user groups which are largely volunteer based. There are typically two (2) to four (4) separate user groups with limited simultaneous use. Neighbourhood Facilities can service multiple ovals and playing fields with usage time centred on peak periods in the evenings and weekends.

Local Facility

A local facility attracts individuals from the adjacent and surrounding suburbs and is smaller in size. Usage is low and centred around evenings and weekends. They generally service a smaller sporting area such as a junior oval. Local facilities can often act as overflow space, out of season training venue or space for community group meetings.

Building Provision Standards

REGIONAL/LARGE DISTRICT FACILITY DISTRICT FACILITY NEIGHBOURHOOD FACILITY LOCAL FACILITY

Environmental Control

Zonal Control

Functionality - To provide fully controlled air-conditioning and climate

control throughout the building.

Key Features - Refrigerated Cooling

Some areas i.e. sports halls, may require alternative means of cooling such as

power foil fans.

Semi Zonal Control

Functionality - Provide comfort cooling and heating to some areas

(clubroom/Social spaces) of the building due to mid-high usage

Key Features - Refrigerated Cooling or Evaporative Cooling

General Cooling

Functionality - Provide cooling for low usage building to

Social/Function/Club Room area.

Key Features - Evaporative Cooling or Openable Doors/Windows with fly

screens and or Ceiling Fans

Natural Control

Functionality - Facilitate cooling for low usage building to

Social/Function/Club Room area.

Key Features - Openable Doors/Windows with fly screens

and or Ceiling Fans

Rooms

Social/Function/Committee/Meeting Rooms Purpose built - room size and number dependant upon facility function and

need.

Key Features - TV, Whiteboard, audio equipment, Small Kitchenette, heavy

duty floor coverings.

Purpose built - room size and number based on need and facility function

Key Features - TV, Whiteboard (Community Centre's only), audio equipment

(Community Centre's only), Small Kitchenette, heavy duty floor coverings.


Key Features - TV antenna outlet, heavy duty floor coverings.

Purpose built - room size and number based on need and facility

function

Key Features -TV antenna outlet, heavy duty floor coverings.

Storage Room size and number dependant upon facility need - requires lighting and

secured areas within room

Key Features - Racked out according to need of facility, secure areas - roller

doors for ease of access

Room size and number dependant upon site and need - requires lighting and

secured areas within room

Key Features - Roller doors for ease of access, secure areas zoned for dual club use

Storage space in relation to number of uses with room size dependant

upon site and need - requires lighting & secured areas within room

Key Features - Roller doors for ease of access, secure areas zoned for dual

club use

Single storage space with minimal room size dependant upon site and

need - requires lighting & secured areas within room

Key Features - roller doors for ease of access, secure areas zoned for

dual club use

Café

*Only applicable to staffed centre's*

Size dependent on facility function and need - commercial standard kitchen

for high demand.

Key Features - Serving counter with chilled food display and accessible service,

Table and Chair Area, Stainless steel benches with shelving and wall shelving.

Grease trap.

N/A N/A N/A

Kitchen and Servery Area Designed in accordance with Food Safety Standards and City's Food Business

Guide.

Size dependent on facility function and need - commercial kitchen for food

preparation and cooking in a high demand service in a City public building

seven days a week.

Key features include - Cooking appliances and extraction, stainless steel work

surfaces for food preparation. Floors, walls and ceilings to be durable

impervious and easy to clean. The area must not permit entry or harbourage of

pests. Surfaces must be smooth and sealed to prevent entry of dirt and dust,

pests and vermin. Washing and hand washing facilities appropriate for use.

Grease trap.

Designed in accordance with Food Safety Standards and City's Food Business

Guide.

Commercial kitchen (if required) for food preparation and cooking in a medium

demand service to a public building or district facility.

Key features include - *Cooking appliances and extraction, stainless steel work

surfaces for food preparation. Floors, walls and ceilings to be durable impervious

and easy to clean. The area must not permit entry or harbourage of pests. Surfaces

must be smooth and sealed to prevent entry of dirt and dust, pests and vermin.

Washing and hand washing facilities appropriate for use. Grease trap.

*Note: Clubs responsible for supplying appliances to suit incoming services

infrastructure.

Designed in accordance with Food Safety Standards and City's Food

Business Guide.

Functional kitchen for food warming and 'restricted' cooking (i.e. chips) to

be designed to be durable and impervious surfaces for low level weekend

use.

Key features include - Stainless steel work surfaces for food preparation.

Floors, walls and ceilings to be durable impervious and easy to clean. The

area must not permit entry or harbourage of pests. Surfaces must be

smooth and sealed to prevent entry of dirt and dust, pests and vermin.

Washing and hand washing facilities appropriate for use. Grease trap.

Note: Clubs responsible for supplying appliances to suit incoming services

infrastructure.

Designed in accordance with Food Safety Standards and City's Food

Business Guide.

Functional Kitchen for sandwiches / serving of pre-prepared food - to

be designed to be durable and impervious surfaces for low level

weekend use.

Key features include - Laminate work surfaces and units. Floors, walls

and ceilings to be durable impervious and easy to clean. The area must

not permit entry or harbourage of pests. Surfaces must be smooth and

sealed to prevent entry of dirt and dust, pests and vermin. Washing and

hand washing facilities appropriate for use.

Note: Clubs responsible for supplying appliances to suit incoming

services infrastructure.

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Change room /Toilets Room number and size dependent on facility function, need and legislative

compliance.

Key features - Provision of wet and dry change areas. Wet areas to include

private shower/change cubicles. Provide dry change areas with benching,

hooks and coin operated lockers. Fixtures ceramic. Wash hand basins to be set

in benching / unit.

Maimum four changerooms unless specific circumstances require additional and

based on legislative compliance.

Key features - Provision of wet and dry change areas. Wet areas to include private

shower/change cubicles. Provide dry change areas with benching, hooks and coin

operated lockers. Fixtures ceramic. Wash hand basins to be set in benching / unit.

Maximum four changerooms and based on legislative compliance.

Key features - Provision of wet and dry change areas. Wet areas to include

private shower/change cubicles. Fixtures and fittings to be stainless steel

(NO inset wash hand basins). Provide dry change areas with benching,

hooks.

Maximum two changerooms and based on legislative compliance.

Key features - Provision of wet and dry change areas. Wet areas to

include private shower/change cubicles. Fixtures and fittings to be

stainless steel (NO inset wash hand basins). Provide dry change areas

with benching, hooks.

Alternative Option - For aquatic and family

related services onlyProvide a range of differently sized unisex/family change cubicles to

accommodate single to family occupants. Provide set of open showers external

to change area off pool deck. Shower heights to range to accommodate adults

and children.

N/A N/A N/A

Security Security System connected to external security provider, external security

lighting, fire detectors.

Security System connected to external security provider, external security

lighting, fire detectors.

External security lighting, fire detectors. External security lighting, fire detectors.

Gymnasium Purpose built based on need and facility function

Key features - Heating/Cooling/Lighting/Ventilation, Reception Desk with

Communication Line/s, Free/Heavy Weights Flooring, Cardio Equipment

Flooring, Simultaneous Multiple User TV and Radio Access.

N/A N/A N/A

Group Fitness Rooms Purpose built based on need and facility function

Key features - Audio equipment, Mirrored Wall, Flooring specific for activity

N/A N/A N/A

Sports Area Purpose built based on need and facility function

Key features - Cooling, Lighting, Ventilation, Competition Court Line marking,

Double door with direct external access, Seating, Scoreboard

N/A N/A N/A

Office Purpose built - room size and number based on need and facility function

Key features - Heating/Cooling/Lighting, Telephone Line, Internet Line,

Kitchenette/Break Out Area


Key features - Heating/Cooling/Lighting, Telephone Line, Internet Line,

N/A N/A

Staffroom Purpose built - One space with size based on need and facility function.

Inclusion of kitchenette and break out area.

Key features - Laminate bench top, floor and wall units, Single sink and drainer,

Under counter domestic fridge, Microwave, Zip boiler, Tables and chairs.

N/A N/A N/A

Externals Key features - Covered entry, Artwork, Signage, Shade structures, Seating, Bike

Racks

Key features - Bike Racks, Signage N/A N/A

Notes

∙ No service to any direct alcoholic facilities within sport clubrooms(e.g. beer taps, kegs)

∙ Special Condition Rooms/Items - rooms with different fixed items/use due to unique circumstances. Eg due to a high level of vandalism a toilet may be stainless steel or due to office items in a pool environment they will need to be corrosive resistant. / specialised activities may have item requirements that the City may be responsible for supplying such as a stage. These will be considered as a part of the strategic

need and technical feasibility steps in the project initiation document (PID) / project charter (PC) process.

- m2 are for guidance purposes

The works/items within each of the above rooms will aim to:

∙ provide a consistent standard across all similar community facilities

All works to be in accordance with the National Construction Code (NCC 2013), statutory and legislative authorities and associated Australian Standards.

The City supports the Environmentally Sustainable Design (ESD) of its buildings with the aim of reducing building environmental impacts and

reducing the cost of energy and other resources for the City and its tenants. ESD features shall include a variety of energy efficient and water wise /fixtures/fittings/devices that result in reduced emissions of energy, water or other resource consumption or waste production in the construction or operation of the building. In the event of new building construction renewable energy solutions will be considered

where site conditions permit.

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Appendix

Appendix 1: Current Building Classifications

Hierarchy Buildings

Reg

ion

al / L

arg

e D

istr

ict

Facilit

y

(9)

1. Stirling Leisure Centres - Leisure Park Balga 2. Stirling Leisure Centres - Terry Tyzack Aquatic Centre – Inglewood 3. Stirling Leisure Centres - Herb Graham Recreation Centre, Mirrabooka 4. Scarborough Beach Pool (New Proposal) 5. Hamersley Golf Course 6. Stirling Leisure Centres - Jim Satchell Recreation Centre – Dianella 7. Stirling Leisure Centres - Scarborough 8. Stirling Leisure Centres – Hamersley 9. Stirling Leisure Centres - Karrinyup

Dis

tric

t F

acilit

y

(23)

1. Abbett Park Clubrooms 2 (Scarborough Tennis Club) 2. Alexander Park Clubrooms (Tennis Club) 3. Bennet Park Clubrooms 2 (Doubleview Bowling Club) 4. Charles Riley Memorial Reserve Clubrooms 2 (North Beach Tennis Club) 5. Charles Riley Memorial Reserve Clubrooms 1 (North Beach Bowling Club) 6. Coolbinia Oval Clubrooms 3 (Yokine District Bowling Club) 7. Des Penman Memorial Reserve Clubroom (All - Master Plan Proposal) 8. Empire Avenue Reserve Clubrooms (Wembley Downs Tennis Club) 9. Grindleford Reserve Macedonian Illenden Cultural Centre 10. Inglewood Oval Clubrooms (Sports Association of Australia (WA)) 11. Queens Memorial Reserve Clubrooms (Mt Lawley Bowling Club) 12. Rickman Delawney Reserve Clubrooms 1 (Casa D'Abruzzo (Vasto) Club)

13. Scarborough Beach Facility (Surf Life Saving Club & Beach Services Offices) 14. Stirling Community Centres - Yokine 15. Stirling Community Centres - Innaloo 16. Stirling Community Centres - Dryandra 17. Stirling Community Centres - Karrinyup 18. Stirling Community Centres - North Beach 19. Stirling Community Centres - Tuart Hill 20. Trigg Island Surf Life Saving Club Facility 21. Tyler Eldorado Reserve Clubroom (Osborne Park Bowling Club) 22. Wordsworth Reserve Facility 1 (Greek/Macedonian Association) 23. Yuluma Park Clubrooms 1 (Innaloo Sportmens Club)

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1. Barry Britton Reserve Clubrooms (Balga Junior Football Club) 2. Bennet Park Clubrooms 1 (Scarborough Cricket/Northern District Touch

Football/West Scarborough Rugby Union Club) 3. Breckler Park Clubrooms, Dianella (Mount Lawley Cricket Club/Harlequein

Hockey Club) 4. Butler Reserve Clubrooms (Wembley Downs Soccer) 5. Carine ROS Central Clubrooms 6. Celebration Park Clubrooms 7. Charles Riley Memorial Reserve Clubrooms 3 (North Beach Rugby League Club) 8. Charles Riley Memorial Reserve Clubrooms 4 (North Beach Soccer Club) 9. Charles Riley Memorial Reserve Clubrooms 5 (North Coast Raiders & Hamersley

Little Athletics) 10. Coolbinia Oval Clubrooms 1 (Bombers Junior Football Club) 11. Coolbinia Oval Clubrooms 2 (Coolbinia/West Perth Amateur Football Club) 12. Dianella ROS Clubrooms 1 (Lacrosse) 13. Dianella ROS Clubrooms 2 (Football/cricket) 14. Dianella ROS Clubrooms 3 (Soccer, Athletics, Cultural Club)

15. Grindleford Reserve Clubrooms 1 (Balcatta Soccer Club) 16. Hamer Park Clubrooms (Mt Lawley Football & Cricket Clubs) 17. Macaulay Park Clubrooms (Inglewood United Soccer Club) 18. Millington Reserve Clubrooms (West Stirling Baseball/Scarborough Amateur

Football Club) 19. Mirrabooka ROS Clubrooms (WA Softball Association) 20. Moyle Pavilion, Inglewood Oval (Perth Baseball Club) 21. Peter Werne Pavilion, Abbett Park (Northern Districts Social Club/Cricket Club) 22. Princess Wallington Reserve Clubrooms 2 (Balga Soccer Club) 23. Princess Wallington Reserve Clubrooms 1 (Balga Cricket Club) 24. Robinson Reserve Clubrooms 2 (Osborne Park Cricket Club) 25. Richard Guelfi Reserve Clubrooms 1 (Stirling Amateur Football Club, Balcatta

Baseball) 26. Rickman Delawney Reserve Clubrooms 3 (Westside BMX) 27. Wordsworth Reserve Clubrooms (International Calcio Soccer Club) 28. Yokine ROS Clubrooms (Dianella Soccer Club, ECU Rangers Hockey Club)

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1. AS Luketina Reserve Clubrooms (Wembley Downs Junior Football/Cricket Clubs)

2. Barbara Wood Hall, Woodchester Reserve (Tuart Hill Junior Soccer Club) 3. Birralee Reserve Clubrooms 1 (Innaloo Amateur Football Club) 4. Birralee Reserve Clubrooms 2 (Carine Cats Ball Club) 5. Camberwell Reserve Clubrooms, Balga (Perth Cubs Teeball/Softball/Baseball) 6. Carine ROS Clubrooms West (Carine Cats Ball Club) 7. Deanmore Square Scout Hall (Scarborough Scouts) 8. Des Penman Memorial Reserve Changerooms (East) 9. Des Penman Memorial Reserve Scout Hall (Mirrabooka Scouts) 10. Dianella ROS Scout and Guide Hall (North Dianella Scouts and Guides) 11. Empire Avenue Reserve Public Toilets/Changerooms 12. Fernhurst Reserve Clubrooms, Balga (Coastal Racing Pigeon Club) 13. Fragrant Gardens Reserve Public Toilets/Changerooms 14. Glendale Avenue Reserve Scout Hall (Hamersley Scouts) 15. Jones Paskin Reserve Clubrooms (Balcatta Cricket Club) 16. Karrinyup Reserve Clubrooms (Karrinyup Saints Junior Football Club/cricket) 17. Lake Gwelup ROS Scout Hall (Karrinyup Scouts) 18. Lake Gwelup ROS Rotunda (Karrinyup Saints Jnr Football Club)

19. Linthorne Reserve Public Toilets/Changerooms 20. Mary Ferguson Centre, Carine ROS (Riding for the Disabled) 21. Mirrabooka ROS Public Toilets/Changeroom 22. Monyash Reserve Hall, Carine (Girl Guides and Cricket Club) 23. Munro Reserve Guides Hall, Doubleview (Girl Guides Association of WA) 24. Reader Reserve Public Toilet/Changerooms 25. Richard Guelfi Reserve Scout Hall (Amelia Heights Scouts) 26. Rickman Delawney Reserve Clubrooms 2 (Northern District Model Engineering

Society) 27. Robertsbridge Reserve Clubrooms (Coolbinia West Perth Cricket Club, Balga

Bandits Softball Club) 28. Royal Villiers Scout Hall (Tuart Hill/Yokine Scouts) 29. Sheldrake Reserve Public Toilet and Store 30. Ted Cross Memorial Reserve Public Toilets/Changerooms 31. Trigg Beach Surfing WA Facility 32. Walter Road West Reserve Public Toilets/Changerooms 33. Wordsworth Reserve Facility 2 (Laguna Social/Bocce Club) 34. Woodlands Reserve Clubrooms/Warren Lake Hall (Teeball Association of WA) 35. Yuluma Park Clubrooms 2 (Stirling Panthers Soccer Clubrooms) 36. 189A Main Street Clubrooms (United Districts Pigeon Club)

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