Board of Directors’ Meeting

AGENDA

Wednesday, September 19, 2018 4:30 p.m.

BGCFS Walkerton Office 5 McGivern Street West, Walkerton

1. Welcome / Opening Remarks 2. Approval of the Agenda/Conflict of Interest Declaration

3. Approval of Minutes of Wednesday, June 20, 2018 (p. 2) & Business Arising ** 4. Presentation: Local Poverty and the Work of the Coalition

Guest: Francesca Dobbyn, United Way Bruce Grey

5. Reports

Chair

OACAS

Foster Parent Association

Chief Executive Officer (p. 6)

Community, Governance and Stakeholder Relations Committee Minutes from September 12, 2018 Meeting (p. 8)

Finance, Risk Management and Audit Committee Minutes from September 12, 2018 Meeting (p. 11)

Estimated Expenditures 2018-2019

Budget Fiscal 2018-2019

July 2018 Balance Sheet

July 2018 Statement of Cash Flow

APS Year to Date

Children’s Fund Operations to July 31, 2018

Service and Quality Committee No Report

6. New Business 7. In-Camera (required) 8. Next Meeting – Wednesday, October 17, 2018 at 4:30pm in Chesley.

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Board of Directors’ Meeting

MINUTES

Wednesday, June 20, 2018 4:30 p.m.

Chesley Board of Education Office

Present: Selwyn Hicks (Chair), Christena Dawson, Marie Tudor, Don Moore, George Sanz,

Donald Porterfield, James McKinnon, Tim Nicol and Julie Lawrence (via phone) Staff: Phyllis Lovell and Julie Lipsett Guests: John Bujold, Collins Barrow and Patti Ottewell, FPA Regrets: Renee Abram, Gary Harron and Linda Van Sligtenhorst Recorder: Kim Fleming

1. Welcome / Opening Remarks

Selwyn Hicks welcomed everyone to the meeting. Christena Dawson reminded everyone to complete the Board surveys that are located on the Board Portal. The Governance Committee will review the results of the surveys in the Fall.

2. Approval of the Agenda / Conflict of Interest Declaration

BE IT RESOLVED

THAT the Board accepts the agenda as presented.

MOVED by Don Moore; SECONDED by Tim Nicol CARRIED

No Conflict of Interest Declared. 3. Approval of the Minutes from May 16, 2018 & Business Arising

BE IT RESOLVED

THAT the Board accepts the minutes from May 16, 2018 meeting as presented.

MOVED by George Sanz; SECONDED by Christena Dawson CARRIED

Business Arising – Phyllis provided an update regarding board member indemnification and shared the Ministry’s response to the question ‘does the regulation protect the board?’ and the response from the Ministry was yes the regulation does protect the board should a legal action take place. 4. Presentation – Audited Financial Statement – John Bujold, Collins Barrow

John Bujold from Collins Barrow reviewed the results of the audit to the year ending March 31, 2018. He stated that Collins Barrow would be issuing a clean audit opinion at the Annual General Meeting on June 27, 2018.

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Board of Directors’ Meeting Minutes – Wednesday, June 20, 2018 Page 2 The financial statement indicates that the financial statements present fairly, in all material respects, the financial position of BGCFS as at March 31, 2018. And the results of its operation and its cash flows for the year then ended in in accordance with Canadian accounting for non-for-profit organizations

BE IT RESOLVED THAT the Board of Directors approve the Financial Statements from Collins Barrow as presented. MOVED by Don Moore; SECONDED by Donald Porterfield CARRIED

5. Reports

Board Chair

Selwyn Hicks spoke about the Board Chairs involvement in the OACAS Strategic Plan for 2018-2023. Mr.

Hicks was very impressed by the process and the discussions that took place. There were open and

honest conversations around what needs to happen in child welfare moving forward. Lots more to

come from the association around Equity and Belonging; Respect and Empowerment and Reconciliation

and Consistent Excellent Services.

Marie Tudor would like to see more on inclusiveness in the plan and Mr. Hicks will share this with

OACAS.

This work from OACAS ties in perfectly for the work that BGCFS Board of Directors’ need to do in

creating a new Strategic Plan for the organization.

Foster Parent Association

Patti Ottewell presented on the foster parent association. There have been two new foster families that

attended the last meeting along with three staff. There were lots of interacting between the staff and

foster parents which was wonderful to see especially with the changing of staff assignments. The

Christmas celebration took place in June this year. The FP Association is currently working on revising all

of the foster parent by-laws. The meetings will resume again in the Fall.

Chief Executive Officer

Phyllis Lovell presented on her report. Ms. Lovell wanted to acknowledge all of the work that the business staff of BGCFS including HR and the IT department do throughout the year. Kudos also to the financial team for their hard work and dedication during the financial audit process. Ms. Lovell also expressed a big thank you to CUPE President, Nancy MacMillian. Nancy has been the CUPE President since merger and was also President of the legacy organization. Ms. MacMillian has decided to not stand for re-election this year and we wanted to acknowledge her incredible leadership and her contribution to BGCFS for the last 6 years.

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Board of Directors’ Meeting Minutes – Wednesday, June 20, 2018 Page 3 The strategic planning process will begin in the Fall with a number of training sessions for board members, staff and foster parents. Bridges out of Poverty will be offered for a half day in September with Jill Umbach and Shawna Cox as the leads. This workshop will be very informative in helping us realize how privileged we are and to help us understand generation poverty. Later in the year, the board will participate in a Blanket Exercise in January 2019 with Lenore Keeshig and David McLaren from Neyaashiinigmiing and we have invited Kiko Ojo from OACAS to present on Equity -One Voice One Vision sometime in November 2018. Ms. Lovell will extend an invitation to all of the retired board members to attend this amazing upcoming training.

Finance, Risk Management and Audit Committee George Sanz presented the report from the June 20th, 2018 meeting.

BE IT RESOLVED THAT the Board of Directors approve to sign a cost effective new lease for a new postage machine through the shared services process. MOVED by George Sanz; SECONDED by Julie Lawrence CARRIED BE IT RESOLVED THAT the Board of Directors approve the renewal of the service agreement for the Shepell Employee & Family Assistance Program (EFAP) for 3 years. MOVED by George Sanz; SECONDED by Donald Porterfield CARRIED

Service & Quality Committee Donald Porterfield presented the report from the June 6, 2018 meeting.

The June 6th meeting proceeded without having quorum so no motions were made.

BE IT RESOLVED

THAT the Board accept the ‘verbal’ Service & Quality report as revised.

MOVED by Donald Porterfield; SECONDED by Christena Dawson CARRIED

6. New Business Christine John shared the agenda details for National Indigenous Day Celebration at Saugeen First Nation on Thursday, June 21, 2018. The highlight of the day is the bridge renaming celebration where the students and staff from G.C. Huston Public School and Saugeen First Nations will come together on the bridge between Southampton and Saugeen First Nation. 7. In-Camera (required)

BE IT RESOLVED

THAT the Board move in-camera at 6:18 p.m.

Pg. 4

Board of Directors’ Meeting Minutes – Wednesday, June 20, 2018 Page 4

MOVED by George Sanz; SECONDED by Don Moore CARRIED

BE IT RESOLVED

THAT the Board move out of camera at 6:25 p.m.

MOVED by George Sanz; SECONDED by Donald Porterfield CARRIED

8. Next Meeting – Wednesday, September 19, 2018 at 4:30.

9. Adjournment The meeting was adjourned at 6:25 p.m.

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Executive Directors Report September 2018

We have all enjoyed a beautiful warm summer. Most staff have had a vacation and a break from the

routine and the challenge of the work. September makes us all want a new pencil case and a new outfit

to signal the beginning of a new season. Thanks to the United Way for providing a record number of

backpacks to students across the region. Please consider a donation to this valuable support. Money

raised at the end of the campaign helps United Way to bulk purchase supplies for next year. Thanks also

to the Owen Sound Staples for their many years of support to this program.

Bruce Grey Child and Family Services sent 177 children and youth to camp over the course of the

summer. The opportunity to attend camp serves many purposes. It is often a critical part of a family’s

summer safety plan. Camp provides much needed respite for parents who are struggling with multiple

challenges. Camp also contributes to a child’s growth and development. Camp helps with social skills

and it enhances physical health and it also provides an opportunity to learn new skills. All of the

children and youth, who were served, live in the community with parents and grandparents. Kin

providing grandparents are especially grateful for a break from caregiving. Bruce Grey spent $59,410.00

on the camp budget this year. More than half of the children and youth attended overnight camp. The

rest attended day camps. We are very grateful to the United Way for raising funds for this important

initiative.

George Sanz and I will join representatives from Chippewas of Nawash, M’wikwedong Cultural Centre

and Saugeen First Nation at a Gathering of Indigenous Leaders this Sunday at Rama First Nation. Last

year, the Gathering was our sectors opportunity to apologize for the harm done to Indigenous people by

child welfare practice and policy. We were challenged to come back in a years’ time to report on the

progress we made with respect to the commitments to Indigenous people. We are ready to do that and

to address the challenges of ‘bringing children home’.

BGCFS has made progress to the goal of reducing the number of Indigenous children in care. We are

working to reduce our use of court with families. We have initiated a file review process that considers

the manner in which we collect and use identity information to support and assist families. It is clear

that when we work with local families who have a local band connection, we work in a very engaged

partnership with both the Bands and the Indigenous service providers. We have also determined that

when children belong to Nation’s that are more distant, we struggle to have a meaningful partnership.

We need to do a better job of connecting with communities that are more distant and will be working

on strategies that further this goal.

I am pleased to introduce Deborah Pope to the Board as the newly hired Director of Service. Deb has

recently been working with our legal team on a contract to develop processes for legal matters. Deb was

a service director at Lanark Leeds and Grenville for five years. She went there in advance of their

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2

merger and shares the experience of building a new organization with us. Deb has also worked for both

of the legacy organizations in many capacities. She worked in service in several positions. Deb worked

for many years as a supervisor and covered one of Anne Bester’s parental leaves as a Director of Service.

Deb has experience with Signs of Safety. Please join me in welcoming Deb.

The competition for the Director of Service position attracted a number of internal and external

candidates. My colleagues, Jennifer Moore, the Executive Director at Dufferin Children’s Aid and Gerry

Glover the CEO of the Kincardine Family Health Team and your former board colleague, joined me to

screen applicants. Both of my colleagues were very impressed with the caliber of leaders that competed

and we felt that there were a number of individuals who would have been suited to the job. We are

fortunate to have such a depth of talent at BGCFS.

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Bruce Grey Child and Family Services

Community, Governance and Stakeholder Relations Committee Meeting

Minutes

Wednesday, September 12, 2018

Present: Christena Dawson (Chair), Christine John and George Sanz Guest: George Mackowski Staff: Phyllis Lovell and Julie Lipsett Regrets: Marie Tudor and Renee Abram Recorder: Kim Fleming

1. Welcome / Opening Remarks Christena Dawson welcomed everyone to the meeting. Christena welcomed George Mackowski to the meeting. 2. Approval of the Agenda

BE IT RESOLVED

THAT the agenda be approved as presented.

MOVED by Christine John; SECONDED by George Sanz CARRIED No conflict was declared. 3. Approval of the Minutes

BE IT RESOLVED

THAT the minutes of the May 9, 2018 meeting be approved as presented.

MOVED by Christine John; SECONDED by George Sanz CARRIED 4. Policy Review

PRO-032 Board Expense Reimbursement (revised from May 9th meeting) The Committee reviewed the revisions to policy PRO-032. This policy was brought forward from the May 9th meeting as the Committee discussed that in some cases, board members may find it difficult to pay for travel and accommodation expenses up front when attending provincial meetings so therefore the organization would cover the costs directly.

Pg. 8

In section 2.2 of the policy, it was added that ‘whenever possible, the costs of travel, accommodation and participation in provincial meetings will be paid directly by BGCFS. Board members are encouraged to participate in provincial and zone board member activities without incurring out of pocket expenses.

BE IT RESOLVED THAT the Standard and Procedure PRO-032 be approved as revised.

MOVED by George Sanz; SECONDED by Christine John CARRIED 5. Terms of Reference Review The committee reviewed and approved the terms of reference as presented. 6. Workplan Review and Update The committee reviewed and approved the Workplan for 2018/2019 as presented. The big item for this year is the completion of a new strategic plan. 7. Board Survey Results The Committee reviewed the results from four surveys being:

Individual Board Member Self-Evaluation

Feedback to the Chair of the Committee

Board Committee Self-Evaluation

Feedback to the Chair of the Board After reviewing each of the survey results, the committee had a worry with the results of three of the surveys: ‘Feedback to the Chair of the Committee’, Individual Board Member Self-Evaluation’ and the ‘Feedback to the Chair of the Board’ where some of the questions identified a response of ‘strongly disagree ‘to the question asked. The committee asked whether this rating was accidentally scored this way or if this was a true rating. After reviewing the four surveys, it was identified that there were some inconsistencies with the ratings as three surveys had the rating of ‘strongly disagree’ as the first choice for each question and one survey had the rating of ‘strongly agree’ as the first choice for each of the questions asked. The committee recommended that all four surveys’ rating scale be consistent and that non-applicable be added to each of the questions. Because not all are completing the surveys, the committee will send out reminders to each committee in April 2019 to complete the surveys, ‘Feedback to the Chair of the Committee’ and the ‘Board Committee self-evaluation’ during a committee meeting before the end of June to ensure completion. The committee will also send out reminders prior to the June meeting that the remaining two surveys, ‘Feedback to the Chair of the Board’ and Individual Board Member Self-Evaluation’ will be completed at the June Board Meeting to ensure completion. 8. CAS Good Governance Survey and Provincial Dashboard The committee reviewed the CAS Good Governance Survey and Provincial Dashboard. This evaluation process measures governance performance across the sector. The annual evaluations of the BGCFS Board are compared to the provincial averages. 9. Strategic Plan –Request for Proposals (RFP) BGCFS invites proposals from qualified consultants to facilitate and develop a multi-year Strategic Plan.

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Currently, BGCFS has a 4 year Strategic Plan. The committee recommends a 5-year strategic plan to align with the OACAS Strategic Plan (2019-2024). The deliverables that must be achieved is the creation of a methodology that will guide the strategic planning process; the creation of a 5-year Strategic Plan for BGCFS including a scorecard that demonstrates progress towards completion of the objectives and a creation of a summary of engagement outcomes. The consultant must be prepared to engage and involve a cross-section of stakeholders, including employees, volunteers, foster families, community partners, service users including youth, government and Board members. The timelines are:

Release of the Request for Proposal (Board Meeting on September 19, 2018)

Deadline of RFP (October 15, 2018)

Review of the proposals & Interviews (November 14, 2018 Governance Committee meeting)

Selection approval by Board of Directors (November 21, 2018 Board Meeting)

Began the work in January 2019

Launch the new Strategic Plan at the June 2019 AGM meeting 10. Other Business No other business 11. In-Camera (if required) No In-Camera 12. Adjournment

BE IT RESOLVED

THAT the meeting be adjourned at 6:00 p.m. MOVED by George Sanz; SECONDED by Christine John CARRIED 13. Next Meeting is scheduled for Wednesday, November 14, 2018

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Bruce Grey Child and Family Services

Finance, Risk Management and Audit Committee Meeting

Minutes

September 12, 2018

Present: Gordon Hammer (Chair), George Sanz and James McKinnon Staff: Phyllis Lovell, Kelly Ferris and Jeff Nickel Regrets: Tim Nicol and Selwyn (Buck) Hicks Recorder: Kim Fleming

1. Welcome / Opening Remarks Gord Hammer called the meeting to order. 2. Approval of the Agenda/Conflict of Interest Declaration

BE IT RESOLVED THAT the agenda be approved as presented MOVED by Jamie McKinnon; SECONDED by George Sanz CARRIED

No Conflict of Interest to Declare 3. Approval of the Minutes and Business Arising Approval of Minutes of June 20, 2018

BE IT RESOLVED THAT the minutes from June 20, 2018 be approved as presented. MOVED by George Sanz; SECONDED by Jamie McKinnon CARRIED There was no business arising from the minutes.

Kelly Ferris provided an update from June 20th meeting where Corporate Services were looking to explore other options with the renewal of a new lease agreement for the postage machine. The lease with Pitney Bowes ended in 2017. The committee had recommended that Northern Supply Chain through Shared Services was to be contacted to look at the best cost-effective approach to leasing a new postage machine. Through shared services, the recommendation was to go with Francotyp-Postalia Canada Inc. for a 36 month contract as they proved to be the most cost effective providing an annual savings of $2,300.

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Finance, Risk Management and Audit Committee Minutes – September 12, 2018 Page 2

4. Terms of Reference The committee reviewed the terms of reference and approved as presented. 5. Workplan Review and Update The committee reviewed the Workplan and approved as presented. 6. Shared Services 4th Quarter Report The committee reviewed the 4th quarterly report for the Shared Services Program (SSP). The report was shared with 37 SSP participating agencies. There have been a number of SSP webinars made available to assist staff in understanding the program and what it has to offer. Both the staff at the Ontario Association of Children’s Aid Societies (OACAS) and Northern Supply Chain has been very helpful and responsive to questions and concerns regarding shared services. Shared Services has resulted in cost savings to agencies across the sector. BGCFS has offered to participate in a pilot project for After Hours Answering and Screening. There is a cost to this. More information will be reported to the Committee next month regarding the liability of being part of the pilot project and the confirmed cost to participate. 7. 4-month Financial Statement – projected revenue

Jeff Nickel reported on the 4-month financial statement.

We are showing a $366,000 surplus as of the end of July 2018. Currently, we do not know what the

funding will be for the 16 & 17 year olds. Travel is currently under budget as during the summer

months, travel is lower.

We currently have $2,487,570 in the bank as of July 31, 2018.

The APS Expenditure Projection for 2018-19 was reviewed and showing a $15,000 surplus.

The BGCFS Children’s Fund for the 4-month period ending July 31, 2018 shows a balance of $673,063.

8. Insurance Issues

Phyllis Lovell updated the Committee on the board member indemnification that came out of the new

legislation. OACAS has now confirmed that the minister has built indemnification into the legislation

change. Currently, board members are covered by liability insurance and this will remain status quo.

The Financial Manager’s Network Group was seeking a legal opinion about whether or not to eliminate

the board liability insurance or not. The group meets next Friday, September 21st to hear more on this.

9. BPS Executive Salary Freeze Regulation

Notification was received from OACAS confirming that the updated regulation under the Broader Public

Sector Executive Compensation Act, 2014, is not applicable to Children’s Aid Societies.

10. CPIN Update

There have been a significantly higher number of CPIN outages in the last little while and normally when there is an outage, the Ministry provides organizations with a report that would indicate outage patterns for all impacted organizations. This has not been the case the last couple of weeks. Our IT

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Finance, Risk Management and Audit Committee Minutes – September 12, 2018 Page 3

supervisor has been communicating with the Ministry CPIN staff questioning whether or not it was a BGCFS issue or a sector issue. The Ministry has confirmed that it is a sector issue.

11. Other Business Jeff Nickel has confirmed that source deduction payments to Canada Revenue Agency (CRA) have been

made between January 1 – July 12, 2018.

12. In-Camera (required)

The Committee moved in camera to discuss a personnel issue.

BE IT RESOLVED THAT the FRMA Committee move in camera at 1:05 p.m.

MOVED by George Sanz; SECONDED by Jamie McKinnon CARRIED BE IT RESOLVED

THAT the FRMA Committee move out of camera at 1:30 p.m.

MOVED by George Sanz; SECONDED by Jamie McKinnon CARRIED

13. Meeting Adjourned The meeting was adjourned at 1:30 p.m. 14. Next Meeting The next meeting is scheduled for Wednesday, October 10, 2018.

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Estimated ExpedituresBruce Grey Child and Family Services

Fiscal 2018-2019

BGCFS Budget 2018 - 2019Original Revised July

Prepared May 31, 2018 Preliminary PreliminaryRevised July 31, 2018 Draft Draft

2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2018-2019Actual Actual Actual Actual Actual Actual Budget Budget

Assessment, Investigation & Protection Services 2,156,947 2,148,032 2,319,344 2,500,230 2,736,413 2,627,664 2,757,374 2,646,844 Ongoing Services 3,882,359 4,142,818 3,911,171 3,926,381 4,185,934 4,214,998 4,734,555 4,899,970 Non Residential Client Services 359,014 318,074 309,563 245,103 154,043 154,846 120,937 121,000 Children in Care Services 2,787,831 2,640,689 2,453,728 2,237,137 2,480,173 2,333,875 1,821,078 1,712,316 Foster Care Services 1,419,221 1,521,759 1,485,403 1,555,502 1,426,384 1,262,490 1,026,111 917,316 Residential Client Services 1,108,205 940,640 797,830 752,839 765,814 623,434 517,191 517,191 Adoption Subsidy 255,745 248,758 176,946 158,869 167,332 164,197 166,250 166,250 Targeted Subsidies 15,200 64,600 152,000 186,200 217,565 298,080 310,500 357,075 Legal Services 671,638 750,244 698,295 711,330 822,781 903,544 842,308 744,947 Direct Service Travel 1,496,476 1,250,606 1,117,581 1,188,789 1,273,407 1,012,449 1,051,010 991,402 Infrastructure and Administration 3,503,875 3,931,159 4,340,823 3,987,153 3,017,592 3,038,871 3,128,034 3,159,507 Technology 170,465 580,680 539,543 374,161 357,910 331,041 312,326 321,407 Kinship Service 154,457 228,200 267,671 191,069 211,581 443,064 552,056 662,250 Boarding Rates 5,355,076 3,702,063 3,209,566 3,452,808 3,399,220 3,306,523 2,878,182 3,141,028 Accrued Wages

Total Gross Expenditures 23,336,509 22,468,322 21,779,464 21,467,571 21,216,148 20,715,078 20,217,913 20,358,502 Revenue 1,131,972 840,533 794,560 756,323 744,177 817,554 725,310 729,153 Total Net Expenditures 22,204,537 21,627,789 20,984,904 20,711,248 20,471,971 19,897,524 19,492,603 19,629,349

Anticipated Funding Before policy priority funding 22,189,582 21,448,106 21,019,144 20,598,762 20,186,786 19,817,855 19,387,390 19,387,390 Policy FundingTargeted Subsidies 15,200 64,600 152,000 186,200 217,565 223,560 232,875 267,806 CCSY 124,093 139,005 145,433 146,039 - Total Funding 22,204,782 21,636,799 21,310,149 20,930,395 20,550,390 20,041,415 19,620,265 19,655,196

Surplus / - Deficit 245 9,010 325,245 219,147 78,419 143,891 127,662 25,847

*Administrative Constraint (108,989) (87,411) (174,822) (174,822)

*Revised Deficit (30,570) 56,480 (47,160) (148,975)

Unknowns at this time - 16-17 y/o funding

P:\Finance\Child Welfare Budget and Reporting\2018-2019\2018-2019 July 2018 YTD - Preliminary Budget CW_July18_18

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Estimated ExpedituresBruce Grey Child and Family Services

Fiscal 2018-2019

BGCFS Budget 2018 - 2019Original Revised July

Prepared May 31, 2018 Preliminary Preliminary YTD July YTD JulyRevised July 31, 2018 Draft Draft Draft

2017-2018 2018-2019 2018-2019 2018-2019 2018-2019Actual Budget Budget Budget Actual

Assessment, Investigation & Protection Services 2,627,664 2,757,374 2,646,844 882,281 804,272 Ongoing Services 4,214,998 4,734,555 4,899,970 1,633,323 1,401,740 Non Residential Client Services 154,846 120,937 121,000 40,333 32,988 Children in Care Services 2,333,875 1,821,078 1,712,316 570,772 563,497 Foster Care Services 1,262,490 1,026,111 917,316 305,772 316,067 Residential Client Services 623,434 517,191 517,191 172,397 130,392 Adoption Subsidy 164,197 166,250 166,250 55,417 58,139 Targeted Subsidies 298,080 310,500 357,075 119,025 116,955 Legal Services 903,544 842,308 744,947 248,316 253,076 Direct Service Travel 1,012,449 1,051,010 991,402 330,467 276,313 Infrastructure and Administration 3,038,871 3,128,034 3,159,507 1,053,169 945,277 Technology 331,041 312,326 321,407 107,136 57,834 Kinship Service 443,064 552,056 662,250 220,750 161,424 Boarding Rates 3,306,523 2,878,182 3,141,028 1,047,009 983,791 Accrued Wages 276,365

Total Gross Expenditures 20,715,078 20,217,913 20,358,502 6,786,167 6,378,128 CumulativeRevenue 817,554 725,310 729,153 243,051 253,201 Funding FundingTotal Net Expenditures 19,897,524 19,492,603 19,629,349 6,543,116 6,124,927 Reduction Reduction

Anticipated Funding Before policy priority funding 19,817,855 19,387,390 19,387,390 6,462,463 6,462,463 2,981,822 12,977,265 Policy FundingTargeted Subsidies 223,560 232,875 267,806 89,269 87,716 11-12 Funding 22,544,034 CCSY - Total Funding 20,041,415 19,620,265 19,655,196 6,551,732 6,550,180

Surplus / - Deficit 143,891 127,662 25,847 8,616 425,253

*Administrative Constraint (87,411) (174,822) (174,822) (58,274) (58,274)

*Revised Deficit 56,480 (47,160) (148,975) (49,658) 366,979

Unknowns at this time - 16-17 y/o funding

19,730,444 19,212,568 19,212,568

Balanced Budget Fund Remaining13-1414-1515-16 104,035 18-19 56,480

160,515

Balance Budget Fund Remaining 160,515

P:\Finance\Child Welfare Budget and Reporting\2018-2019\2018-2019 July 2018 YTD - Preliminary Budget CW_July18_18

Pg. 15

AssetsCurrent Assets Operating Capital Trust Childrens TotalCash and Bank 2,266,376 106,272 114,922 2,487,570 RESP Savings 490,382 490,382 Accounts Receivable 347,454 - - 347,454 Inventory 22,255 22,255 Prepaid Expenses 119,434 - 119,434 Due to/from Other Funds (1,349,524) 378,320 298,141 673,063 - Total Current Assets 1,405,995 484,591 903,446 673,063 3,467,095

Capital Assets 4,751,488 4,751,488

Total Assets 1,405,995 5,236,079 903,446 673,063 8,218,584

Current LiabilitiesLiabilitiesAccounts Payable 1,108,416 - 1,108,416 Deferred Revenue - Due to RESP Beneficiaries 793,502 793,502 Due to OCBE Beneficiaries 86,945 86,945 Due to Other Funds 22,998 22,998

1,108,416 - 903,446 - 2,011,862

Long Term Debt 2,322,145 2,322,145

Fund Balance, beginning (457,249) 2,913,598 620,907 3,077,256 Prior Year Surplus recovery - Current year Surplus (Deficit) 754,828 337 52,156 807,321 Fund Balance, ending 297,579 2,913,935 - 673,063 3,884,577

1,405,995 5,236,079 903,446 673,063 8,218,584

Cash and BankPetty Cash 550 TD - Operating 2,265,826 CIBC - Building 106,272 TD - OCBe 114,922

2,487,570

BGCFS Balance Sheet31-Jul-18

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BGCFSStatement of Cash Flow

31-Jul-18

Excess (Deficiency) of Revenues over Expenses (All Programs) 807,321

Changes in Non Cash Items

Inventory 4,590 RESP Savings - Accounts Receivable 61,431 Prepaid Expenses 98,275 Accounts Payable (989,977) Due to RESP Beneficiaries 32,280 Due to OCBE Beneficiaries (21,626) Due to Other Funds 1,467

(813,559)

Net Increase in Cash (6,239)

Cash at beginning of year 2,493,808

Cash at July 31, 2018 2,487,570

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APS EXPENDITURE PROJECTION 2018/2019 FISCAL YEAR

2018-2019 2018.00 2018-2019 2018-20192017-2018 2017-2018 ACTUAL REVISED Budget YTD Actual YTD VARIANCEBUDGET Actual COSTS COSTS July July

PER MCSS EXPECTED EXPECTED

EXPENDITURES

SALARIES 171,387 177,205 193,839 200,707 66,902 55,793 11,110STAT BENEFITS 15,596 15,864 17,639 18,256 6,085 5,212 873OTHER BENEFITS 37,534 34,881 42,451 40,149 13,383 11,100 2,283STAFF TRAVEL 15,495 13,516 15,495 16,995 5,665 5,121 544STAFF TRAINING 1,200 499 887 887 296 0 296SUPPLIES 4,448 4,122 4,148 4,148 1,383 1,425 -43RENT 9,936 9,936 9,936 9,936 3,312 3,312 0ADM.COSTS ALLOC. 17,360 18,004 20,560 26,113 8,704 8,704 0

TOTAL EXPENDITURES 272,956 274,027 304,955 317,192 105,731 90,668 15,063FUNDING 272,956 279,410 304,955 317,192 105,731

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2018

Revenue:

Donation Revenue 116,351                        

Expenditure Recoveries ‐                                 

Interest

Total Revenue 116,351                        

Fund distribution:

Camp 60,385                           

Holiday Food

CCSY Youth Dinner

Special requests 1,060                             

Bursaries 2,000                             

Winter Wear

Other 750                                

Total Fund Distribution 64,195                           

Surplus  52,156                           

Fund Balance, beginning 620,907                        

Fund Balance, ending 673,063                        

BGCFS Childrens Fund

Statement of Revenue and Expenditures

For the 4 month period ending July 31, 2018

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