agenda attachments - corrigin.wa.gov.au · carried 6/0 7.2 committee meetings and business arising...

Agenda Attachments June 2018

ATTACHMENT 7.1.1 PREVIOUS ORDINARY COUNCIL MEETING MINUTES

ATTACHMENT 7.2.1. CENTRAL COUNTRY ZONE MEETING MINUTES

ATTACHMENT 7.2.2 LOCAL EMERGENCY MANAGEMENT COMMITTEE

(LEMC) MEETING MINUTES

ATTACHMENT 7.2.3 ROCKVIEW LAND MANAGEMENT ADVISORY

COMMITTEE MEETING MINUTES

ATTACHMENT 7.2.4 AUDIT AND RISK MANAGEMENT ADVISORY

COMMITTEE MEETING MINUTES

ATTACHMENT 8.1.2 ACCOUNTS FOR PAYMENT – MAY 2018

ATTACHMENT 8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS

ATTACHMENT 8.1.4 MONTHLY FINANCIALS – MAY 2018 (Provided as

separate attachment)

ATTACHMENT 8.2.1 DELEGATION REGISTER (Provided as separate

attachment)

ATTACHMENT 8.2.2 APPLICATION FORM AND PROPOSED SITE

DEVELOPMENT PLANS

ATTACHMENT 8.2.3 PREVIOUS DEVELOPMENT APPROVAL & LATEST

APPLICATION

ATTACHMENT 8.2.4.1 DLGSCI SUBMISSION

ATTACHMENT 8.2.4.2 SHIRE OF CORRIGIN AEN AMENDMENT LOCAL LAW

2018

ATTACHMENT 8.2.5 CUSTOMER SERVICE CHARTER

THIS DOCUMENT CAN BE MADE AVAILABLE (ON REQUEST) IN OTHER FORMATS FOR PEOPLE WITH DISABILITY

MINUTES ORDINARY COUNCIL MEETING

TUESDAY 15 MAY 2018

Strengthening our community now to grow and prosper into the future

Minutes - Ordinary Council Meeting – Tuesday 15 May 2018

2

CONTENTS 1 DECLARATION OF OPENING .................................................................................................................. 3

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ................................................................................ 3

3 PUBLIC QUESTION TIME ......................................................................................................................... 3

4 MEMORIALS ............................................................................................................................................. 3

5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ............................................................. 3

6 DECLARATIONS OF INTEREST .............................................................................................................. 3

7 CONFIRMATION AND RECEIPT OF MINUTES ....................................................................................... 4

7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES................................ 4

7.1.1 ORDINARY COUNCIL MEETING ................................................................................................. 4

7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES .............................................. 4

7.2.1 ROE REGIONAL ORGANISATION OF COUNCILS (ROEROC) MEETING ................................ 4

7.2.2 CENTRAL COUNTRY ZONE MEETING ...................................................................................... 4

7.2.3 CORRIGIN RECREATION AND EVENTS CENTRE (CREC) ADVISORY COMMITTEE

MEETING ..................................................................................................................................... 5

8 MATTERS REQUIRING A COUNCIL DECISION ...................................................................................... 6

8.1 CORPORATE AND COMMUNITY SERVICES REPORTS ................................................................... 6

8.1.1 CORRIGIN COMMUNITY RESOURCE CENTRE ........................................................................ 6

8.1.2 ACCOUNTS FOR PAYMENT ....................................................................................................... 9

8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS ...................................................................... 11

8.1.4 MONTHLY FINANCIAL REPORT ............................................................................................... 13

8.1.5 WASTE MANAGEMENT 2018 CONTRACT RENEWAL ROEROC ........................................... 15

8.1.6 ROE TOURISM ASSOCIATION EXECUTIVE OFFICER ........................................................... 20

8.1.7 BOWLING CLUB CONTRIBUTION ............................................................................................ 22

8.1.8 CORRIGIN LIBRARY SERVICES (CONFIDENTIAL) ................................................................. 24

8.2 GOVERNANCE AND COMPLIANCE REPORTS ................................................................................ 25

8.3 WORKS AND GENERAL PURPOSES REPORTS ............................................................................. 25

8.3.1 WANDRRA PROJECT PROGRESS REPORT........................................................................... 26

9 NOTICE OF MOTIONS FOR THE NEXT MEETING ........................................................................... 31

10 CHIEF EXECUTIVE OFFICER’S REPORT ......................................................................................... 31

11 PRESIDENT’S REPORT ..................................................................................................................... 31

12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS .......................................... 32

13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE COUNCIL . 32

14 INFORMATION BULLETIN ................................................................................................................. 32

15 WALGA AND CENTRAL ZONE MOTIONS ......................................................................................... 33

16 NEXT MEETING .................................................................................................................................. 33

17 MEETING CLOSURE .......................................................................................................................... 33


3

1 DECLARATION OF OPENING

The Chairperson, Shire President Cr. L Baker opened the meeting at 3:03 PM.

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

ATTENDANCE

Shire President Cr. L Baker

Deputy Shire President Cr. D L Hickey

Cr. M B Dickinson

Cr. F R Gilmore

Cr. S G Hardingham

Cr. J A Mason

Chief Executive Officer N A Manton

Deputy Chief Executive Officer T L Dayman

Manager Finance D C Ospina Godoy

Governance Executive Officer J K Baker

APOLOGIES

NIL

LEAVE OF ABSENCE

Cr. M A Weguelin

3 PUBLIC QUESTION TIME

NIL

4 MEMORIALS

Council is not aware of any residents within the Shire of Corrigin having passed away

since the last meeting.

5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS

NIL

6 DECLARATIONS OF INTEREST

Cr Hickey declared a financial interest in item 8.1.7 - Corrigin Bowling Club Contribution

Mrs Manton declared a proximity interest in item 8.3.1 - WANDRRA Project Progress

Report


4

7 CONFIRMATION AND RECEIPT OF MINUTES

7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM

MINUTES

7.1.1 ORDINARY COUNCIL MEETING

Minutes of the Shire of Corrigin Ordinary Council Meeting held on Tuesday 17 April

2018 (Attachment 7.1.1)

COUNCIL RESOLUTION (65/2018) Moved: Cr Hardingham Seconded: Cr Mason That the Minutes of the Shire of Corrigin Ordinary Council Meeting held on Tuesday

17 April 2018 (Attachment 7.1.1) be confirmed as a true and correct record with the

additional explanation added to Resolution (49/2018) to clarify that in order to be fair

to all community clubs and groups Council decided to follow the past protocol of

inviting applications from the community rather than extending the agreement with

the Bowling Club.

Carried 6/0

7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES

7.2.1 ROE REGIONAL ORGANISATION OF COUNCILS (ROEROC) MEETING

Minutes of the Roe Regional Organisation of Councils meeting held on Tuesday 27

March 2018 at the Shire of Narembeen (Attachment 7.2.1).

COUNCIL RESOLUTION (66/2018) Moved: Cr Hardingham Seconded: Cr Gilmore That the Minutes of the Roe Regional Organisation of Councils meeting held on

Tuesday 27 March 2018 (Attachment 7.2.1) be received.

Carried 6/0

7.2.2 CENTRAL COUNTRY ZONE MEETING

Minutes of the Central Country Zone meeting held on Friday 27 April 2018 via

teleconference (Attachment 7.2.2).

COUNCIL RESOLUTION (67/2018) Moved: Cr Hardingham Seconded: Cr Mason That the Minutes of the Central Country Zone meeting held on Friday 27 April 2018

(Attachment 7.2.2) be received.

Carried 6/0


5

7.2.3 CORRIGIN RECREATION AND EVENTS CENTRE (CREC) ADVISORY

COMMITTEE MEETING

Minutes of the CREC Advisory Committee meeting held on Monday 7 May 2018

(Attachment 7.2.3).

COUNCIL RESOLUTION (68/2018) Moved: Cr Gilmore Seconded: Cr Dickinson That the Minutes of the CREC Advisory Committee meeting held on Monday 7 May

2018 (Attachment 7.2.3) be received.

Carried 6/0


6

8 MATTERS REQUIRING A COUNCIL DECISION

8.1 CORPORATE AND COMMUNITY SERVICES REPORTS

8.1.1 CORRIGIN COMMUNITY RESOURCE CENTRE

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 3 May 2018 Reporting Officer: Heather Ives, Coordinator, Community Services Disclosure of Interest: No interest to disclose File Number: CS 0008 Attachment Ref: NIL

CORRIGIN CRC MONTHLY USAGE – APRIL 2018:

CUSTOMER ACCESSING ‘FEE FOR SERVICE’ AND SALES

SERVICES / FEES MTHLY

YTD AS

OF

JULY 17 SALES MTHLY

YTD AS

OF

JULY

17

Internet Use / Computer Use 28 317 Phonebook Sales 8 200

Photocopying / Printing /

Faxing

46 347 Moments In Time Books 0 4

Laminating / Binding / Folding 4 54 Book Sales 0 0

Sec. Services / Scans / CD

Burning

5 61 Wrapping Paper / Postcard

Sales

0 5

Room Hire 11 98 Polo Shirt / Eco Bag Sales 0 0

Equipment Hire 0 16 Phone calls 0 227

Training / Course Fees 0 36 Sale of Assets 0 0

Resource Centre Membership

Fees 0 12

Exam Supervision 0 4

Movie Club Fees 7 64

Total: 101 Total: 8

Monthly People through: 109

CUSTOMER ACCESSING ‘CORRIGIN CRC SERVICES’

SERVICES MTHLY

YTD AS

OF

JULY 17 SERVICE MTHLY

YTD AS

OF

JULY 17

Phonebook Enquiries 5 69 Conf. / Vid Conf. / Training / 191 881

Tourism 38 302 University Exams 2 19

VET Affairs 1 4

Broadband for Seniors /

Webinars 9 60

ATO 4 24 General Enquires

(Face/Email/Website) 208 1601

Government Access Point 6 42 Corrigin Toy Library 15 84

Community Information 57 381 TR Homes (Referrals) 1 3

Total: 111 Total: 426

Monthly People through: 537

TOTAL FOR THE MONTH OF APRIL: 646


7

COMMUNITY ECONOMIC / BUSINESS AND SOCIAL DEVELOPMENT BOOKINGS –

APRIL 2018

DESCRIPTION NO’S ROOM

GOVT. HOT OFFICE

BOOKING (HO),

COMMERCIAL BOOKING

Forrest Personnel – Disability Services 3 Professional Office Commercial Booking

WALGA Roadwise - Child car restraint

course

5 Conference Room Commercial Booking

Movie Club 9 Conference Room N/A

Bush Fire Control Officers - Meeting 15 Conference Room N/A

Traffic Management Training – Shire

Staff

9 Conference Room N/A

CORRIGIN CRC Annual Summary Report JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR

TOTAL 2007-08 535 613 537 714 511 520 561 510 625 733 576 469 6904 2008-09 479 444 581 532 501 411 417 501 575 525 543 651 6160 2009-10 629 682 626 757 590 727 421 623 715 529 491 539 7329 2010-11 708 610 871 759 465 530 426 444 611 413 607 691 7135 2011-12 568 536 572 535 542 381 426 520 527 499 564 491 6161 2012-13 545 694 691 716 756 497 552 636 413 590 370 479 6939 2013-14 651 494 516 706 597 479 405 529 641 640 616 553 6827 2014-15 769 757 750 878 651 443 455 569 403 603 486 499 7263 2015-16 543 695 668 813 681 466 591 534 530 585 626 553 7285 2016-17 620 588 675 618 455 366 513 388 595 336 540 450 6144 2017-18 461 372 516 663 563 422 376 596 563 646

STATUTORY ENVIRONMENT There is no direct statutory legislation in relation to this item. POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS There are no known financial implications relating to this item.


8

COMMUNITY AND STRATEGIC OBJECTIVES The operation and activities of the Corrigin Community Resource Centre meets a variety of focus areas and goals in line with the Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021. Objective: Social An effectively serviced, inclusive and resilient community Outcome 3.1 - An inclusive, welcoming and active community

Strategic Community Plan Corporate Business Plan

Outcome Strategies Action No. Actions

3.1.1 Work in partnership with community and sporting groups

3.1.1.2 Assist sport and recreation

clubs in accessing grant funding

opportunities

3.1.3 Facilitate, encourage and support community events

3.1.3.1 Promote and support local

events with emphases on

events that promote visitation of

the Shire.

3.1.3.2 Engage and facilitate the

community to encourage the

establishment and continuation

of local events.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (69/2018) Moved: Cr Mason Seconded: Cr Hickey That Council receives the Corrigin Community Resource Centre Report.

Carried 6/0


9

8.1.2 ACCOUNTS FOR PAYMENT

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 9 May 2018 Reporting Officer: Tanya Ludlow, Finance Officer - Creditors / Payroll Disclosure of Interest: No interest to disclose File Number: FM 0036 Attachment Ref: Attachment 8.1.2 – Accounts for Payment – April 2018

SUMMARY That Council is provided with a list of all financial dealings relating to all accounts for the previous month. BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for which money or other benefits may be obtained. COMMENT The cheque, EFT and Direct Debit payments that have been raised during the month of April 2018 are attached. After payment of the following cheque, EFT and Direct Debit payments, the balance of creditors will be $2,237.42.

Bank Account Payment Type Reference Amount Total

Municipal EFT 12392 - 12410,

12412 - 12453,

12457 - 12485

$813,399.23

$935,604.76

Cheque 020300 - 020305 $7,041.55

Direct Debit April 2018 $3,744.80

Payroll April 2018 $111,419.18

Trust EFT 12391, 12411,

12454 - 12456

$2,732.80

$2,732.80

Cheque No Payments $0.00

Direct Debit No Payments $0.00

Licensing Trust EFT No Payments $0.00

$50,293.05 Direct Debit April 2018 $50,293.05

Edna

Stevenson

Cheque No Payments $0.00

$0.00

Total Payments for the Month of April 2018 $988,630.61


10

Previous Accounts for Payment report To enable council to check that no sequential payment numbers have been missed from the previous accounts for payment reports and the report presented as attached, the following information is provided on the last cheque or EFT number used.

Bank Account Payment Type Last Number First Number in

report

Municipal & Trust

& Licensing Trust

EFT EFT12390 EFT12391

Municipal Cheque 020299 020300

Trust Cheque 003379 No Payments

Edna Stevenson Cheque 000060 No Payments

Please note that the above does not include payments made via Direct Debit (DD) as they are not in sequential number order. STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations POLICY IMPLICATIONS Policy 2.10 – Purchasing Policy FINANCIAL IMPLICATIONS Expenditure in accordance with the 2017/2018 Annual Budget. COMMUNITY & STRATEGIC OBJECTIVES The matter before Council generally accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community



4.1.3 Maintain accountability and financial responsibility to ensure the stability of the Shire

4.1.3.1 Council maintain financial stability

4.1.3.3 Provide Council adequate and appropriate financial information on a timely basis

VOTING REQUIREMENT

Simple Majority

COUNCIL RESOLUTION (70/2018) Moved: Cr Mason Seconded: Cr Gilmore That Council reviews the list of accounts paid and acknowledges that payments totalling $988,630.61 have been made during the month of April 2018.

Carried 6/0


11

8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 5 May 2018 Reporting Officer: Catherine Ospina Godoy – Manager Finance Disclosure of Interest: No interest to disclose File Number: FM 0036 Attachment Ref: Attachment 8.1.3 - Credit Card Payments - 1 March to 28 March

SUMMARY This report provides Council with a list of all financial dealings relating to the use of credit card payments for the period 1 March to 28 March 2018. BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. Council is presented with the monthly accounts for payment at each Council meeting, providing information of payments made for the reporting period. This report includes the monthly payment of the credit card debit to the National Australia Bank. COMMENT Accountability in local government can be multifaceted, as councils seek to achieve diverse social, political and financial goals for the community benefit. The accountability principles of local government are based on strong financial probity, financial propriety, adherence to conflict of interest principles and expectations that local government is fully accountable for community resources. This report provides Council with detailed information of purchases paid for using the Shire of Corrigin Corporate Credit Cards. A monthly review of credit card use is independently assessed by the Finance Manager, to confirm that all expenditure has been incurred, is for the Shire of Corrigin and has been made in accordance with Council policy, procedures and the Local Government Act 1995 and associated regulations. The review by the Finance Manager also ensures that misuse of any corporate credit card can be readily detected. This review has been conducted and no issues are evident and all areas of compliance have been met. STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS Policy 2.10 - Purchasing Policy and; Policy 2.18 - Corporate Credit Cards


12

FINANCIAL IMPLICATIONS Financial implications and performance to budget are reported to Council on a monthly basis. In this regard, expenditure must be in accordance with the 2017/2018 Annual Budget. COMMUNITY & STRATEGIC OBJECTIVES The matter before Council generally accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community






VOTING REQUIREMENT Simple Majority COUNCIL RESOLUTION (71/2018) Moved: Cr Dickinson Seconded: Cr Hickey That Council note that there was no credit card expenditure made for the period 1 March to 28 March 2018 in accordance with Attachment 8.1.3.

Carried 6/0


13

8.1.4 MONTHLY FINANCIAL REPORT

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 10 May 2018 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 Attachment Ref: Attachment 8.1.4 - Monthly Financial Report – April 2018

SUMMARY For Council to review and accept the monthly financial report for the month ending 30 April 2018. BACKGROUND The Local Government (Financial Management) Regulation 34 states that a local government must prepare a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget for the month. Variances between budgeted and actual expenditure including the required Material Variances (10% with a minimum value of $10,000) are included in the variance report. COMMENT A variance report is included with the monthly financial statements as Attachment 8.1.4. STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Monthly Statement of Financial Activity


14

COMMUNITY AND STRATEGIC OBJECTIVES The matter before Council generally accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community






VOTING REQUIREMENT Simple Majority COUNCIL RESOLUTION (72/2018) Moved: Cr Hardingham Seconded: Cr Hickey That Council accept the Statement of Financial Activity for the month ending 30 April 2018 included as Attachment 8.1.4 and as presented, along with notes of any material variances.

Carried 6/0


15

8.1.5 WASTE MANAGEMENT 2018 CONTRACT RENEWAL ROEROC

Applicant: RoeROC CEO’S Location: Shire of Corrigin Date: 9 May 2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: WM.0005 Attachment Ref: RFQ 02/18 Waste & Avon Waste EQuote, Pricing Schedule Summary and Waste and Recycling Collection Services Contract

SUMMARY Current waste contracts held by RoeROC Shires with Avon Waste expire on 30 June 2018.

EQuotes through the WALGA Preferred Supplier Program have been called and approval is

now requested to enter a new Waste and Recycling Collection Service contract.

BACKGROUND

Council at its December 2017 ordinary meeting approved the calling of eQuotes for Waste and Recycling Collection Service which includes the RoeROC Shires of Narembeen, Corrigin, Kondinin and Kulin. Resolution 303/2017 That Council

1. Note the information, direction and timeframes provided in the Report. 2. Note that the process to ensure the continuation of a quality rubbish removal service at the most cost competitive rate will now commence with: (i) The Chief Executive Officer (CEO) from the Shire of Narembeen on behalf of the RoeROC Council’s will prepare a Request for Quotation (RFQ) with WALGA’s ‘equotes’ and circulate the draft RFQ to the RoeROC CEO’s for comment prior to calling for the RFQ via ‘equotes’ in January 2018; (ii) Correspondence to Avon Waste (as per contract) will be provided confirming: a) the contract with Avon Waste ends on 30 June 2018; b) advising of the anticipated contract renewal processes commence with the calling of ‘equotes’ in January 2018; and c) inviting Avon Waste to submit tender/quote through ‘equotes’.

EQuotes opened on 4 April and closed 5pm 30 April 2018. One quote was received from Avon Waste of 34 Crawford Court York. The Avon Waste submission is compliant and attached. Of the ten (10) supplies on the supplier panel only four (4) picked up to document and only one quote was received. On request WALGA contacted the other three supplies who had read the RFQ with two advising that they did not quote because of the distance away from Perth and other contracts they held (this would impact on price) and the other supplier felt that they had had insufficient time to complete a detailed quotation.

COMMENT

The Avon Waste submitted RoeROC Waste and Recycling Collection Services pricing schedule is as follows.


16

RoeROC Waste & Recycling Collection Services

Pricing Schedule

Initial Term

3 years 5 years 7 years

Rubbish Collection and Processing $2.81 $2.73 $2.65

Recycling Collection $3.24 $3.15 $3.06

Recycling Processing $115 $115 $115

Bulk Rubbish Collection & Processing $67.60 $65.63 $63.72

Bulk Recycling Collection $53.36 $51.81 $50.30

Bulk Recycling Processing Nil Nil Nil

Bendering Landfill Facility Management $2552.78 $2478.43 2406.25 A summary of the submitted price schedule against the existing price is attached for Council information. Whilst rubbish processing and collection would reduce under a new contract with Avon Waste, recycling collection service costs would increase to reflect the global issues with recycling and the decision by China to reduce the amount of waste received. Based a seven year contract period, rubbish processing and collection ($2.41), recycling collection ($2.78), recycling processing, bulk rubbish and recycling collection and processing and Bendering Landfill Facility Management total costs will reduce from $208,445 per annum down to $199,319 as follows.

Expenditure

Rubbish Processing and collection per bin per service 2.59$ 134.73$ 2.55$

Recycling Collection per bin per service 1.89$ 98.33$ 2.95$

233.05$

Domestic Collection 137,268.88$

Recycling Processing - 8 tonne per month per tonne 104.55$

Bulk Rubbish Collection and

processing -12 bins per week per bin per service 37,835.00$ 61.45$

Bulk recycling collection -8 bins per week per bin per service 4,833.00$ 48.51$

Bulk Recycling Processing per tonne

Bendering Landfill Facility Management per month 2,375.68$ 28,508.16$ 2,320.71$

71,176.16$

Total per annum gst exc 208,445.04$

Current 3 years


17

Avon Waste has provided waste collection services for the RoeROC Shires since 1989 and they continue to provide a high level service to each Shire. No changes are proposed to the current collection times with the contract to commence 1 July 2018. It is recommended that Council enter into new contract with Avon Waste for a seven year term for Waste and Recycling Collection Services. It has been agreed that an audit of bin collections be undertake prior to commencement of the contract to confirm the numbers. The numbers will be matched from Avon Waste data to the Synergy Soft system at each shire. This process will also include undertaking a sample weight of the volumes being collected. It is planned to launch the new waste contract with the signing of the contract with Avon Waste at a RoeROC meeting to be held in Narembeen on the 21 June 2018. The launch would also commence an advertising campaign that will focus on recycling and reducing the amount of contaminated material that is collected with the current recycled materials. In discussions with Avon Waste they made it clear that glass was the biggest problem in that it did not have a suitable reuse (currently only contaminated road base), its volume and weight significantly affects the collection and disposal costs and broken glass affects other recyclables like cardboard. STATUTORY ENVIRONMENT

Local Government Act 1995 3.57. Tenders for providing goods or services

(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.

(2) Regulations may make provision about tenders.

Local Government (Functions and General) Regulations 1996 (1) Tenders are to be publicly invited according to the requirements of this Division

before a local government enters into a contract for another person to supply

Expenditure

Rubbish Processing and collection per bin per service 2.59$

Recycling Collection per bin per service 1.89$

Domestic Collection

Recycling Processing - 8 tonne per month per tonne

Bulk Rubbish Collection and

processing -12 bins per week per bin per service

Bulk recycling collection -8 bins per week per bin per service

Bulk Recycling Processing per tonne

Bendering Landfill Facility Management per month 2,375.68$

Total per annum gst exc

Current

2.41$ 125.27$

2.78$ 72.33$

197.60$

117,374.40$

104.55$ 10,036.37$

57.93$ 36,146.64$

45.73$ 9,511.27$

2,187.50$ 26,250.00$

81,944.28$

199,318.68$

7 years


18

goods or services if the consideration under the contract is, or is expected to be, more, or worth more, than $150, 000 unless sub-regulation (2) states otherwise.

(2) Tenders do not have to be publicly invited according to the requirements of this Division if: (a) the supply of the goods or services is to be obtained from expenditure

authorised in an emergency under section 6.8(1) (c) of the Act; or (b) the supply of the goods or services is to be obtained through the WALGA

Preferred Supplier Program;

POLICY IMPLICATIONS

2.10 Purchasing Policy FINANCIAL IMPLICATIONS

The new Waste & Recycling Contract will commence 1 July 2018 and will be included in the

2018/2019 Budget.

COMMUNITY AND STRATEGIC OBJECTIVES

The matter before Council accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021. Objective: Environment An attractive natural and built environment for the benefit of generations Outcome 2.1 – A natural environment for the benefit and enjoyment of current and future generations


Outcome Strategies Action No.

Actions

2.1.2

Provide effective and efficient waste management services

2.1.2.1 Maintain an effective and efficient transfer station that allows for expansion and rehabilitation

2.1.2.3 Provide effective and efficient recycling service, including the collection of glass and cardboard.

2.1.2.4

In collaboration with neighbouring local governments, maintain a waste disposal site that allows for expansion and rehabilitation.

4.1.3 Maintain accountability and financial responsibility to ensure the stability of the shire

4.1.3.5 Provide Council with adequate and appropriate information on a timely basis.

VOTING REQUIREMENT

Simple Majority


19

COUNCIL RESOLUTION (73/2018) Moved: Cr Hickey Seconded: Cr Gilmore That Council

1. Accept the quotation for Waste and Recycling Collection Services from Avon Waste.

2. Approve entering into a contract with Stondon Pty Ltd trading as Avon Waste as per the attached contract agreement commencing 1 July 2018 for a seven year term for the provision of Waste and Recycling Collection Services

3. Authorise the Shire President and CEO to affix the common seal and sign the document at a RoeROC meeting to be held 21 June 2018.

Carried 6/0

Note: Ms Ospina Godoy left the meeting at 3:31 PM and did not return.


20

8.1.6 ROE TOURISM ASSOCIATION EXECUTIVE OFFICER

Applicant: Roe Tourism Association Location: Shire of Corrigin Date: 9 May 2018 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: ED0016 Attachment Ref: Attachment 8.1.6 – EO Contract and Services Description and Service Agreement

SUMMARY

This item relates to the provision of executive services to the Roe Tourism Association by the Shire of Corrigin. BACKGROUND

Roe Tourism Association is a collaborative not-for-profit partnership between the Shires of Bruce Rock, Corrigin, Kondinin, Kulin, Lake Grace and Narembeen who work together with the community and local business to promote the ‘Pathways to Wave Rock’ Drive Trail and the many extraordinary experiences which the region has to offer. Roe Tourism employs an Executive Officer to facilitate and coordinate day to day administration and the promotion of the Pathways to Wave Rock Drive Trail. COMMENT

Due to the resignation of the current Executive Officer, Roe Tourism Association has been seeking to appoint a new Executive Officer to the organisation. The position was advertised in September 2017 and the Corrigin Resource Centre (CRC) Coordinator put in an expression of interest. The provision of services by the Executive Officer is approximately five hours per week and will create an income stream of $10,000 per annum. The CRC Coordinator has been recommended as the officer who would provide the provision of executive services. The CRC Coordinator has recently been working 4 days per week, with the one additional day being available to assist with special projects. The provision of executive services to Roe Tourism Association would be provided for within the current four days a week. The Department of Primary Industries and Regional Development has recently announced that the funding allocation for the Community Resource Centre program will be reduced from $13 million per annum to $8 million per annum, from 1 July 2019. Payment allocations have been classified into 2 tiers, the Corrigin CRC being classified as tier 1, with the funding allocation of $70,000 per annum, a reduction of $22,000 per annum. Over the next 12 months, Council will need to review the current CRC service levels that can be provided for within the proposed funding allocation. This may include avenues of seeking additional funding schemes. The provision of Executive Officer to Roe Tourism Association will generate an income stream of $10,000 per annum. It is proposed that the Shire of Corrigin enter into a contract with Roe Tourism Association for the provision of Executive Officer services for a period of 6 months. This timing will bring the contract expiry in line with the association’s Annual General meeting. It also allows an opportunity to ensure that the CRC Coordinator has the ability to provide the services within the allocated time.


21

STATUTORY ENVIRONMENT

Local Government Act 1995 9.49A Execution of documents. (1) A document is duly executed by a local government if —

(a) the common seal of the local government is affixed to it in accordance with subsections (2) and (3); or

(b) it is signed on behalf of the local government by a person or persons authorised under subsection (4) to do so.

POLICY IMPLICATIONS

Council does not have a policy in relation to this item. FINANCIAL IMPLICATIONS

Future income of $10,000 per annum

COMMUNITY & STRATEGIC OBJECTIVES The matter before Council accords with the following Shire desired outcomes as expressed in the Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021. Objective: Economic Objective A strong, diverse economy supporting agriculture, local business and attracting new industry



1.3.1 Develop and implement an

Economic and Tourism

Strategy for the district

1.3.1.1 Develop an affordable Economic and Tourism Development Strategy for the District based on Regional Opportunities

1.3.1.2 Implement Economic & Tourism Develop Strategy

VOTING REQUIREMENT

Simple Majority COUNCIL RESOLUTION (74/2018) Moved: Cr Hardingham Seconded: Cr Mason That Council authorise the Chief Executive Officer to enter into a contract with Roe Tourism Association Incorporation for the provision of Executive Officer for a term expiring 30 September 2018.

Carried 6/0 Note: Cr Hickey left the meeting at 3:39 PM


22

8.1.7 BOWLING CLUB CONTRIBUTION

Applicant: Corrigin Bowling Club Location: Walton Street, Corrigin Date: 9 May 2018 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: RCS.0001 Attachments: Attachment 8.1.7 – Correspondence from Corrigin Bowling Club

SUMMARY This item relates to Council’s contribution of $65,000 and the request from the Corrigin Bowling Club to access this contribution within the 2017/2018 financial year. BACKGROUND The Corrigin Bowling club is progressing with the replacement of their grass bowling greens with a synthetic surface. The Corrigin Bowling Club has previously written to Council seeking a contribution of $130,000 cash towards the development of the bowling green. In response to the Corrigin Bowling Club request, Council included in the 2017/2018 annual budget an amount of $65,000 to be set aside in reserves as a contribution towards the bowling green redevelopment, being required in 2018/2019. The remaining $65,000 contribution request was to be considered as part of the 2018/2019 budget deliberations. COMMENT The Corrigin Bowling Club is proceeding with the bowling green redevelopment and has appointed a contractor to conduct the works, with works scheduled to be completed by August 2018 prior to the commencement of the new season. Correspondence from the Bowling Club has been received requesting payment of the $65,000 be made into the Bowling Club bank account to allow for contractor payments to be made. The 2017/2018 annual budget provides for a transfer of $65,000 to the Bowling Club Upgrade Reserve, which has the purpose to fund the construction of the Bowling club facility and greens. There is no allocation for any contribution expenditure made within the 2017/2018 annual budget. Any contribution payments to the Corrigin Bowling Club would be considered an out of budget expenditure and therefore requires Council’s approval. Approving such expenditure will have a $nil impact on the 2017/2018 Annual Budget. STATUTORY ENVIRONMENT Local Government Act 1995 6.8. Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional

purpose except where the expenditure — (a) is incurred in a financial year before the adoption of the annual budget by the local

government; or (b) is authorised in advance by resolution*; or (c) is authorised in advance by the

mayor or president in an emergency. POLICY IMPLICATIONS Council does not have a policy in relation to this item. FINANCIAL IMPLICATIONS There will be no overall impact on the 2017/2018 annual budget.


23

COMMUNITY & STRATEGIC OBJECTIVES The matter before Council accords with the following Shire desired outcomes as expressed in the Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021. Objective: An effectively serviced, inclusive and resilient community An inclusive, welcoming and active community



3.1.1

Work in partnership with community and sporting groups.

3.1.1.1

Provide leadership and governance of local sports clubs and groups.

3.1.1.2

Assist sport and recreation clubs in accessing grant funding opportunities.

3.1.2

Continue to provide infrastructure to support social wellbeing of the community

3.1.1.2

Provide well serviced and maintained infrastructure that can be utilised by the community for the provision of social and wellbeing activities in accordance with asset management planning.

VOTING REQUIREMENT Absolute Majority COUNCIL RESOLUTION (75/2018) Moved: Cr Hardingham Seconded: Cr Mason That Council: 1. Authorises payment of $65,000 to the Corrigin Bowling Club as its contribution to the

redevelopment of the Bowling Green and amend the 2017/2018 budget accordingly. Carried 5/0

Note: Cr Hardingham left the meeting at 3:40 PM Note: Cr Hickey re-entered the meeting at 3:40 PM Note: Cr Hardingham re-entered the meeting at 3:41 PM


24

8.1.8 CORRIGIN LIBRARY SERVICES (CONFIDENTIAL)

Applicant: C & W Gardner Location: Corrigin Post Office, Walton Street Corrigin Date: 9 May 2018 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: CS0023 Attachment Ref: NIL

REASON FOR CONFIDENTIALITY

The Deputy Chief Executive Officer’s Report is confidential in accordance with s5.23 (2) the Local Government Act because it deals with matters affecting:

s5.23 (2)(c) a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting; and

s5.23 (2)(e)(ii) a matter that if disclosed, would reveal information that has a commercial value to a person

COUNCIL RESOLUTION (76/2018) Moved: Cr Gilmore Seconded: Cr Hickey That Council, in accordance with Clause 15.10 of the Standing Orders, close the meeting to the public at 3:41 PM.

Carried 6/0 COUNCIL RESOLUTION (77/2018) Moved: Cr Gilmore Seconded: Cr Mason That Council:

1. Extend the Library Services Agreement by written correspondence with Chadwen Holdings Trust to provide library services at the Corrigin Post Office until 30 September 2018 during which time the shire will relocate the provision of library services to the Corrigin Community Resource Centre.

2. Authorise the purchase of library equipment at a cost of $6,000 plus other costs associated with the relocation of library services and amend the 2017/2018 budget accordingly.

Carried 6/0

Council Resolution differed from the Officer’s Recommendation in that Council decided to extend the agreement with Chadwen Holdings Trust a further three months to allow enough time for both parties to complete the transition. COUNCIL RESOLUTION (78/2018) Moved: Cr Hickey Seconded: Cr Gilmore That Council in accordance with Clause 15.10 of the Standing Orders reopens the meeting to the public at 4:02 PM.

Carried 6/0


25

8.2 GOVERNANCE AND COMPLIANCE REPORTS

NIL

8.3 WORKS AND GENERAL PURPOSES REPORTS

NIL

Note: Ms Natalie Manton left the room at 4:03 PM Note: Ms Natalie Manton re-entered the room at 4:03 PM Note: Mr Jason Song entered the meeting at 4:03 PM


26

8.3.1 WANDRRA PROJECT PROGRESS REPORT

Applicant: Jason Song, Consultant Engineer, Core Business Australia Location: Shire of Corrigin Date: 9 May 2018 Reporting Officer: Jason Song, Consultant Engineer, Core Business Australia Disclosure of Interest: CEO declared a Proximity Interest- lives on Barber Road File Number: ROA 0037 Attachment Ref: NIL

SUMMARY

The Report seeks to update Council on the reinstatement works associated with the WANDRRA AGRN743 claim at several locations across the Shire’s local road network. BACKGROUND

Over the period of January/February 2017 the Shire of Corrigin received severe rainfall resulting in significant flooding. Damage was widespread throughout the Shire, with the majority of the damage confined to the south–west corner and which mainly consists of road carriageway and road shoulder scours, areas where unsealed gravel road pavements have been washed away, destroyed or blocked piped culverted, destruction or dislocation of culvert headwalls and silting of table and cut-off drains. COMMENT

Core Business Australia Pty Ltd (CORE) as Supervisor for ‘AGRN743 Corrigin Flood Recovery Minor Works’ has prepared Project Progress Report of the WANDRRA works as follows: Contractor Administration

Recent Work Cycles:

01/05/2018 (Tue) – 10/05/2018 (Thu)

15/05/2018 (Tue) – 24/05/2018 (Thu)

29/05/2018 (Tue) – 07/06/2018 (Thu)

12/06/2018 (Tue) – 21/06/2018 (Thu)

26/06/2018 (Tue) – 05/07/2018 (Thu)


27

Progress to date

To date all roads in the North West area of the Shire has been completed. Roads that have

been completed in the South West area and to be worked on in the next month:

Road

No Road Name

SLK

From

SLK

To Distance Activity Progress

404003

0

Bulyee-Kweda

Rd

3.50 3.97 0.47

Construction

Grade

Completed 4.70 4.82 0.12

Construction

Grade

5.60 7.89 2.29

Construction

Grade

404007

1 Gardners Rd 2.40 4.40 2.00 Resheet Completed

404004

3 Barber Rd

1.70 2.70 1.00 Resheet

Completed

4.50 5.50 1.00 Resheet

7.50 9.20 1.70

Construction

Grade

10.10 11.60 1.50

Construction

Grade

12.33 13.91 1.58

Construction

Grade

16.50 17.83 1.33

Construction

Grade

404001

8

Lomos South

Rd

0.00 3.00 3.00

Construction

Grade

Completed

3.95 5.30 1.35

Construction

Grade

6.34 6.90 0.56

Construction

Grade

7.30 8.60 1.30 Resheet

8.90 9.50 0.60

Construction

Grade

404004

4 Rafferty Rd

0.00 1.03 1.03 Resheet

Completed

1.60 2.40 0.80 Resheet

4.13 4.80 0.67

Construction

Grade

5.30 5.80 0.50 Resheet

5.85 6.16 0.31

Construction

Grade

7.60 8.70 1.10

Construction

Grade

10.01 10.50 0.49

Construction

Grade


28

404002

3 Jubuk South Rd

1.20 6.30 5.10

Construction

Grade Completed

7.10 9.30 2.20

Construction

Grade

404002

6 Bulyee Rd

4.37 5.30 0.93

Construction

Grade 15/05 - 16/05

404002

5 Stretton Rd

0.00 3.30 3.30 Resheet

16/05 - 21/05 4.30 4.88 0.58 Resheet

6.65 6.77 0.12 Resheet

9.70 10.50 0.80 Resheet

404004

5 Elsegood Rd 1.70 3.20 1.50 Resheet 21/05 - 23/05

404001

0

Yealering-Kulin

Rd 4.60 5.12 0.52

Construction

Grade 23/05 - 24/05

404003

4

Diamond Block

Rd

0.00 1.60 1.60 Resheet

29/05 - 07/06 2.20 5.40 3.20 Resheet

5.80 8.27 2.47 Resheet

404017

3 Hovell Rd

0.35 1.70 1.35 Resheet 12/06 - 14/06

2.70 3.60 0.90 Resheet

404005

4 Baker Rd 1.00 3.80 2.80 Resheet 14/06 - 18/06

404007

9 Carruthers Rd

0.00 1.90 1.90 Resheet 19/06 - 21/06

26/06 - 27/06 2.50 3.80 1.30 Resheet

404000

4

Bullaring-Gorge

Rock Rd

6.89 6.92 0.03 Shoulder Repair

27/06 - 01/07

7.72 7.84 0.12 Shoulder Repair

13.26 15.00 1.74

Construction

Grade

15.90 18.20 2.30

Construction

Grade

18.70 18.96 0.26

Construction

Grade

19.90 20.90 1.00

Construction

Grade

22.20 23.50 1.30

Construction

Grade


29

Project Progress Chart

Additional Plants Hire

A set of Barrow Traffic Lights. Day hire rate yet to be received.

STATUTORY ENVIRONMENT

Local Government Act 1995 3.57. Tenders for providing goods or services

(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.

(2) Regulations may make provision about tenders.

Local Government (Functions and General) Regulations 1996 (1) Tenders are to be publicly invited according to the requirements of this Division

before a local government enters into a contract for another person to supply goods or services if the consideration under the contract is, or is expected to be, more, or worth more, than $150, 000 unless sub-regulation (2) states otherwise.

(2) Tenders do not have to be publicly invited according to the requirements of this

Division if: (a) the supply of the goods or services is to be obtained from expenditure

authorised in an emergency under section 6.8(1)(c) of the Act; or (b) the supply of the goods or services is to be obtained through the WALGA

Preferred Supplier Program;

POLICY IMPLICATIONS

Policy 2.10 Purchasing Policy FINANCIAL IMPLICATIONS

There are no known financial implications relating to this item

21.5 6.3 8.7 63.5

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

May 2018

Completed Indicative Monthly Target (30 June) To Be Completed Before 30 June 2019


30

COMMUNITY AND STRATEGIC OBJECTIVES The matter before Council generally accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027and Corporate Business Plan 2017-2021

Objective: Economic

A strong, diverse economy supporting agriculture, local business and attracting new industry

Outcome 1.1 A well planned and connected transport and communications network within the district


Outcome Strategies Action No.

Actions

1.1.1

Develop and implement road asset management plans

1.1.1.1 Develop a road asset management plan including network hierarchy and service levels.

1.1.1.2

Develop a footpath management plan, including hierarchy and service levels

1.1.1.3 Road asset management plan and footpath management plan to be incorporated in the review and expansion of the Asset Management Plan (AMP)

1.1.1.4 Road asset management plan and footpath management plan to be implemented through road works program.

VOTING REQUIREMENT

Simple Majority

Note: Mr Jason Song left the meeting at 4:15 PM and did not return.

COUNCIL RESOLUTION (79/2018) Moved: Cr Hardingham Seconded: Cr Gilmore That Council notes the WANDRRA Project Progress as provided in the Report.

Carried 6/0


31

9 NOTICE OF MOTIONS FOR THE NEXT MEETING

NIL

10 CHIEF EXECUTIVE OFFICER’S REPORT

Forum with Minister for Regional Development Cr Baker and the CEO attended a forum in Northam on 2 May 2018 with the Hon. Alannah MacTiernan MLC, Minister for Regional Development to discuss economic development opportunities and to learn more about the State Government’s plan for the future of the Wheatbelt. The event was well attended by elected members, CEO’s and CRC staff as well as representatives from the Wheatbelt Development Commission and government departments. The Minister gave an opening address covering a wide range of issues including:

Opportunities for population and jobs growth

Budget repair measures

Being smarter and increasing private sector investment and partnerships as well as Aboriginal Connections

$24million Grains Research Centre in Northam

Digital infrastructure

New infrastructure fund. Addressed questions from floor on topics including:

Road funding

Aged housing

CRC funding cuts

Natural Resource Management and funding

Tourism and value adding and selling the benefits of small rural towns

Secondary Freight Route project

Economic development opportunities Weekend Fire Dry conditions and strong winds on Sunday 6 May 2018 provided a significant challenge for volunteer fire fighters who assisted at fires in the region. The Shire of Corrigin Chief Fire Control Officer, Mr Greg Evans, passed on his thanks to the volunteers who assisted with the on the Wickepin Corrigin Road. He also acknowledged the assistance of the team from Red Dust Holdings who were working in the area and were able to provide graders and a water truck expediently which was very helpful in getting the fire under control. Positive Visitor Comments The CEO has received several positive comments from people travelling through Corrigin in the past month. The group of visitors to the caravan park were very complimentary and remarked on the fantastic facilities in the town. Several tourists and cyclists have been travelling through Corrigin lately and have remarked on the neat and tidy appearance of the town and facilities available.


32

11 PRESIDENT’S REPORT

April 19th Webinar – Presiding over Meetings

April 25th ANZAC Day – around 200 attended. Ralph Bolton MC, Kelvin Crombie gave the

address. Followed by breakfast – Rotary.

April 27th Unable to attend the CCZ teleconference as I had another 2 meetings in Perth

relating to the Secondary Freight Route Project. The first was a steering group meeting and

this was followed by a meeting with officers from Department of Primary Industries and

Regional Development to discuss synergies with DPIRD’s recently announced Revitalising

Agricultural Region Freight. Our project fits perfectly into this project, although RARF is

investigating multi-modal transport – ie rail, road etc.

May 2nd Attended the forum in Northam with the CEO at which Minister MacTiernan outlined

her plans for the Regional Development portfolio. This was followed by many questions from

the floor.

May 7th CREC Advisory Committee meeting with Cr Dickinson and the CEO.

Coming up:

May 25th CCZ meeting Shire of West Arthur

May 28th Edna Stevenson Scholarship and Local Emergency Management

June 19th LEMC – Welfare Evacuation Centre Exercise CREC run by Department of

Communities

Date to be set Secondary Freight Network meeting with Freight Logistics Council and CBH

– possible joint submission to IA

Note: Cr Hardingham left the meeting at 4:31 PM

Note: Cr Hardingham re-entered the meeting at 4:33 PM

12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS

Cr Dickinson advised he attended the Giggle Pots Day-care meeting in April.

Cr Mason provided information about the recent building inspections.

Cr Gilmore queried the process for dealing with asbestos within the Shire.

Note: Ms Julia Baker left the meeting at 4.51 PM

Note: Ms Julia Baker re-entered the meeting at 4.54 PM

13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION

OF THE COUNCIL

NIL

14 INFORMATION BULLETIN

NIL


33

15 WALGA AND CENTRAL ZONE MOTIONS

NIL

16 NEXT MEETING

The next Ordinary Council Meeting is scheduled for Tuesday 19 June 2018

commencing at 3.00pm in the Shire of Corrigin Council Chambers, 9 Lynch Street

Corrigin.

17 MEETING CLOSURE

The Chairperson, Shire President Cr. L Baker closed the meeting at 4:59 PM

Central Country Zone Meeting 25 May 2018

CENTRAL COUNTRY ZONE

Minutes

Friday 25 May 2018 Darkan Town Hall,

Butler Street Darkan

Commencing at 9.30am

Central Country Zone Meeting 25 May 2018 1

Table of Contents

1.0 OPENING AND WELCOME ................................................................................................ 3

2.0 ATTENDANCE AND APOLOGIES ...................................................................................... 3

3.0 DECLARATION OF INTEREST .......................................................................................... 4

4.0 ANNOUNCEMENTS ............................................................................................................ 4

5.0 GUEST SPEAKERS ............................................................................................................ 5

5.1 LED Street Lighting - Mr Ian Duncan, WA Local Government Association (9.30am) ................................................. 5 5.2 CBH’s Network Strategy - Mr Rob Dickie, Government and Industry Relations Advisor, CBH (10.00am) ............... 5

6.0 MINUTES ............................................................................................................................. 6

6.1 Confirmation of Minutes – Friday 27 April 2018 (Attachment) ...................................................................................... 6 6.2 Business Arising from Minutes Zone Meeting Friday 27 April 2018 ............................................................................ 6 6.2.1 Item 7.3 Review of WALGA State Council Agenda - Community Resource Centre Funding Cuts (Attachment) ................................................................................................................................................................................... 6 6.3 Minutes of the Executive Committee Meeting – Wednesday 9 May 2018 (Attachment) ............................................. 7

7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...................................................................................................................................... 8

7.1 State Councillor Report .................................................................................................................................................... 8 7.2 WALGA Status Report ...................................................................................................................................................... 8 7.3 Review of WALGA State Council Agenda - Matters for Decision ................................................................................. 8 7.4 Review of WALGA State Council Agenda - Matters for Noting/Information ................................................................ 8 7.5 Review of WALGA State Council Agenda - Organisational Reports ............................................................................ 8 7.6 Review of WALGA State Council Agenda - Policy Forum Reports .............................................................................. 8 7.7 WALGA President’s Report .............................................................................................................................................. 8

8.0 FINANCE ............................................................................................................................. 9

8.1 Review of Zone Honoraria and Meeting Attendance Fee .............................................................................................. 9 8.2 Central Country Zone 2018/2019 Budget ...................................................................................................................... 13

9.00 ZONE REPORTS ............................................................................................................... 16

9.1 Zone President’s Report ................................................................................................................................................. 16 9.2 Local Government Agricultural Freight Group (Attachments) ................................................................................... 16 9.3 Great Southern District Emergency Management Committee (DEMC) ...................................................................... 16 9.4 Healthy Wheatbelt ........................................................................................................................................................... 16 9.5 Wheatbelt South Regional Road Group ........................................................................................................................ 16

10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS ........................................................ 18

10.1 Wheatbelt Conference 2018 Report (Attachment) ....................................................................................................... 18 10.2 Acknowledgement of Country ....................................................................................................................................... 19 10.3 Future of Healthy Wheatbelt Group ............................................................................................................................... 21 10.4 WA State Budget 2018 – Implication for Local Government – WA Local Government Association ....................... 23

11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS ........................................ 24

11.1 Acknowledgement of Aaron Cook ................................................................................................................................. 24

12.0 ZONE BUSINESS - EMERGING ISSUES ......................................................................... 24

12.1 Establishment of Rural Fire Division – Shire of Williams ........................................................................................... 24 12.2 Road Safety Auditors – Shire of Wickepin ................................................................................................................... 24


12.3 Corellas – Shire of Beverley ........................................................................................................................................... 24

13.0 MEMBERS OF PARLIAMENT .......................................................................................... 24

14.0 OTHER REPRESENTATIVES REPORTS ......................................................................... 25

14.1 Department of Local Government, Sport and Cultural Industries .............................................................................. 25 14.2 Wheatbelt Development Commission ........................................................................................................................... 25 14.3 Regional Development Australia (RDA) Wheatbelt ...................................................................................................... 25 14.4 Main Roads WA ............................................................................................................................................................... 25

15.0 DATE, TIME AND PLACE OF NEXT MEETING ............................................................... 25

16.0 CLOSURE ......................................................................................................................... 25


Minutes

Central Country Zone of WALGA

Friday 25 May 2018, commencing at 9.30am

1.0 OPENING AND WELCOME The Zone Chair Cr Conley opened the meeting at 9.30am welcoming all delegates and guests. Cr Conley invited Cr Ray Harrington, President Shire of West Arthur to extend a welcome to delegates and guests. During his presentation he outlined recent projects and developments in the Shire.

2.0 ATTENDANCE AND APOLOGIES

Attendance Cr Mark Conley (Chair) President, Shire of Cuballing Cr Dee Ridgway President, Shire of Beverley Cr Chris Pepper Deputy President, Shire of Beverley Cr David White Councillor, Shire of Beverley Mr Stephen Gollan CEO, Shire of Beverley Cr Katrina Crute President, Shire of Brookton Cr Neil Walker Deputy President, Shire of Brookton Mr Ian D’Arcy CEO, Shire of Brookton Ms Natalie Manton CEO, Shire of Corrigin Mr Gary Sherry CEO, Shire of Cuballing Mr Matthew Gilfellon CEO, Shire of Dumbleyung Cr Barry West President, Shire of Kulin Mr Noel Mason CEO, Shire of Kulin Cr Jeanette De Landgrafft President, Shire of Lake Grace Cr Steve Hunt Deputy President, Shire of Lake Grace Ms Denise Gobbart CEO, Shire of Lake Grace President Leigh Ballard (left the meeting at 12.30pm) President, Shire of Narrogin Mr Aaron Cook (left the meeting at 12.30pm) CEO, Shire of Narrogin Cr Brett McGuinness Deputy President, Shire of Quairading Cr Ron Walker Councillor, Shire of Wagin Mr Peter Webster CEO, Shire of Webster Cr Brendan Whitely President, Shire of Wandering Cr Chad Ferguson Deputy President, Shire of Wandering Ms Amanda O’Halloran CEO, Shire of Wandering Cr Ray Harrington OAM President, Shire of West Arthur Cr Julie McFall Councillor, Shire of West Arthur Ms Nicole Wasmann CEO, Shire of West Arthur Cr Julie Russell President, Shire of Wickepin Mr Mark Hook CEO, Shire of Wickepin Cr John Cowcher President, Shire of Williams Mr Bruce Wittber, Joint Executive Officer

WALGA Representatives Mr Ian Duncan, Executive Manager, Infrastructure Ms Nina Hewson, Senior Community Policy Officer


Guests Mr Rick Wilson MP Member for O’Connor Hon Laurie Graham MLC Member for Agricultural Region Mr Peter Rundle MLA Member for Roe

Mr Rob Dickie Government and Industry Relations Advisor, CBH

Ms Jodie Holbrook Director, Local Government Policy and Engagement, Department

of Local Government, Sport and Cultural Industries

Mr Craig Manton Regional Manager, Wheatbelt Region Main Roads WA

Ms Louise Adamson Operations Manager, MRWA Central Wheatbelt Region

Ms Pip Kirby Regional Manager, Wheatbelt Development Commission

Apologies Cr Lyn Baker President, Shire of Corrigin Cr Eliza Dowling Deputy President, Shire of Cuballing Cr Rodney Duckworth Deputy President, Shire of Kulin Cr Tim Weise Deputy President, Shire of Narrogin Cr Wayne Davies President, Shire of Quairading Mr Graham Fardon CEO, Shire of Quairading Cr Phil Blight President, Shire of Wagin Cr Ian Turton Councillor, Shire of Wandering Mr Geoff McKeown CEO, Shire of Williams Shire of Pingelly Hon Mia Davies MLA Member for Central Wheatbelt Hon Colin De Grussa MLC Member for Agricultural Region Hon Terry Waldron Chair RDA Wheatbelt Ms Mandy Walker Director Regional Development, RDA Wheatbelt Inc Ms Helen Westcott, Joint Executive Officer

3.0 DECLARATION OF INTEREST Nil

4.0 ANNOUNCEMENTS Nil


5.0 GUEST SPEAKERS

5.1 LED Street Lighting - Mr Ian Duncan, WA Local Government Association (9.30am)

Presentation by Ian Duncan Executive Manager, Infrastructure WA Local Government Association. At the Zone Meeting on Friday 23 February 2018 the issue of LED Street Lighting was discussed when it was resolved as follows: RESOLUTION: Moved: President Ballard Seconded: Cr Dowling

That the Central Country Zone acknowledges the advocacy work that WALGA is undertaking in regard to LED street lighting and requests a presentation on the matter at the next in-person Zone Meeting.

CARRIED Ian will provide a presentation on the work that WALGA is undertaking in relation to LED street lighting. A copy of the presentation is attached to the minutes. Following the presentation by Ian Duncan, Zone President Cr Conley invited Mr Rick Wilson MP to address the meeting. 10.40am Meeting adjourned for morning tea 11.00am Meeting resumed after morning tea

5.2 CBH’s Network Strategy - Mr Rob Dickie, Government and Industry Relations Advisor, CBH (10.00am)

Presentation by Mr Rob Dickie Government and Industry Relations Advisor, on CBH’s Network Strategy. Following the presentation by Rob Dickie, Zone President Cr Conley invited Hon Laurie Graham MLC and Mr Peter Rundle MLA.


6.0 MINUTES

6.1 Confirmation of Minutes – Friday 27 April 2018 (Attachment) RECOMMENDATION: That the Minutes of the Meeting of the Central Country Zone held Friday 27 April 2018 be confirmed as a true and accurate record of the proceedings. RESOLUTION: Moved: Cr Crute Seconded: President Ballard

That the Minutes of the Meeting of the Central Country Zone held Friday 27 April 2018 be confirmed as a true and accurate record of the proceedings.

CARRIED

6.2 Business Arising from Minutes Zone Meeting Friday 27 April 2018

6.2.1 Item 7.3 Review of WALGA State Council Agenda - Community Resource Centre Funding Cuts (Attachment)

At the Zone Meeting on Friday 27 April 2018 in considering the WALGA State Council Agenda Item on Community Resource Centre Funding Cuts the Zone resolved as follows: RESOLUTION: Moved: Cr Davies Seconded: Cr Ridgway

That: 1. WALGA:

a. Acknowledges the difficulties being faced by proposed funding cuts to Community Resource Centres and the flow on effects this may have to Local Governments; and

b. Considers previous reviews, particularly the Report prepared in November 2016, by the John Curtin Institute of Public Policy for the Department of Regional Development titled “Diversity in place, Unity in service”, into the location and functionality of Community Resources Centres.

2. WALGA, as a high priority, coordinate a representative paper with affected Local Governments to

highlight the long term implications for the Local Government Sector; and 3. WALGA, as a matter of urgency, write to the relevant Ministers and Agencies to highlight the

concerns of affected Local Governments and the need for appropriate resources and long term planning support to assist rural, regional and remote communities

CARRIED On Monday 30 April 2018, between the Zone meeting and the State Council meeting, Minister MacTiernan issued a media statement (Sustainable Funding for Community Resource Centres - see attached) which outlines the future funding for CRCs. WALGA has advised that State Council in considering the matter resolved as follows: That

1. WALGA:

a. Acknowledges the difficulties being faced by proposed funding cuts to Community Resource Centres and the flow on effects this may have to Local Governments; and

b. Considers previous reviews into the location and functionality of Community Resources Centres.

2. WALGA, as a high priority, coordinate a representative paper with affected Local Governments to

highlight the long term implications for the Local Government Sector; and 3. WALGA, as a matter of urgency, meets with the Minister to discuss the sectors absoluter dismay

at the potential loss of vital support services by Community Resource Centres to rural, regional and remote communities and the effect the cuts will have on the Local Government sector and request that this decision be reversed.


The above resolution is different to that which the Zone passed at the meeting on 27 April but includes most of the “critical” points from the Zone. Since the State Council Meeting WALGA has been in the process of sending correspondence to the Minister seeking a meeting and has been in contact with Caroline Robinson. Following an email discussion with Graeme Fardon (Shire of Quairading) the Executive Officer has also emailed Caroline Robinson from Wheatbelt Business Network (WBN) seeking an update on any advocacy work she is undertaking. The WBN presented some solutions and options to Minister MacTiernan and Hon Darren West MLC at a meeting on 2 May 2018, in regards to Wheatbelt CRC's, which are also relevant to the whole CRC Network. The Minister was very keen to work with WBN on these and the WBN is awaiting the opportunity for further discussions. The matter is submitted for consideration. Meeting Comment Nina Hewson advised that WALGA understands the importance of this issue and has written to Minister asking for a meeting. WALGA would also like to hear from local government information around different funding models that may be considered. RESOLUTION: Moved: Cr Ridgway Seconded: Cr West

That the matter be noted. CARRIED

6.3 Minutes of the Executive Committee Meeting – Wednesday 9 May 2018 (Attachment)

Presenting the minutes of the Executive Meeting held on Wednesday 9 May 2018. Executive Officer Comment: Any recommendations from the meeting are included as separate agenda items. RECOMMENDATION: That the Minutes of the Meeting of the Central Country Zone Executive Committee held Wednesday 9 May 2018 be received. RESOLUTION: Moved: Cr Russell Seconded: Cr De Landgrafft

That the Minutes of the Meeting of the Central Country Zone Executive Committee held Wednesday 9 May 2018 be received.

CARRIED


7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

7.1 State Councillor Report

Nil

7.2 WALGA Status Report Nil

7.3 Review of WALGA State Council Agenda - Matters for Decision From Executive Officer Background: WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure. The Zone is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration. As this meeting is being held “out of sync” with the WALGA State Council Meetings there are no matters for consideration.

7.4 Review of WALGA State Council Agenda - Matters for Noting/Information Nil

7.5 Review of WALGA State Council Agenda - Organisational Reports Nil

7.6 Review of WALGA State Council Agenda - Policy Forum Reports Nil

7.7 WALGA President’s Report Nil


8.0 FINANCE

8.1 Review of Zone Honoraria and Meeting Attendance Fee Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: Nil Date: 15 May 2018 Attachments: Nil Background: The Zone Executive Committee at its meeting on 9 May 2018 gave consideration to reviewing the Zone Honoraria and Meeting Attendance Fee and resolved to recommend to the Central Country Zone as follows: RESOLUTION: Moved: Cr Crute Seconded: Cr McGuinness

That the Central Country Zone Executive Committee recommend to the Central Country Zone meeting on Friday 25 May 2018:

1. That the current Zone policy relating to the payment of meeting fees and travel, to an elected member in respect to the “no claims payable” part be amended to read: no claims payable:

for attendance at Ordinary, Meetings of the Zone, or participation in phone conferences and video conferences except where a person has been appointed as a Zone delegate to an external Committee, in which case the delegate may claim a meeting fee equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118), for attendance at a meeting by way of phone or video conferences.;

to Council employees representing the Zone.

2. that the 2018/2019 honorarium be set at the following amounts: Zone President $1,040 Zone State Council Delegate $520 Other Zone Executive Committee members $260

CARRIED Executive Officer Comment: Since the adoption of changes to Honorarium in April 2017 and the confirmation of the policy on Meeting Fees a comment has been raised about the appropriateness of the current policy relating to Zone Representative payments and the exclusion of telephone meetings as an attendance fee claimable meeting. Currently the Zone uses the following policy: That the Zone approve payment of meeting fees and travel, to an elected member –

equal to the maximum Council meeting fee for a Band 4 Council as listed in Table 4 of the Salaries and Allowances Tribunal determination dated 12 April 2016, if outside Zone area, or full day within the Zone ($236);

equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118);

return travel at 95.54 cents per km;

conditions: claims payable on receipt of a signed declaration –

to President and State Council Delegate, or as authorised by the President to elected members specifically appointed as a representative, prior to claim


where no other payment is available to the elected member no claims payable:

for attendance at Ordinary Meetings of the Zone, or participation in phone conferences, to Council employees representing the Zone.

Cr Crute has raised with the Zone President and Executive Officer a query as to receiving a meeting fee for attendance at meetings via teleconference. The current policy, as outlined above, specifically precludes payment for attendance at meetings via phone/teleconference. Based on the request the Executive Committee determined to review the current policy. In support of a review of the policy Cr Crute has made the following comments in an email to the Executive Officer (reference to Mark relates to an email conversation with Cr Conley):

Whilst I support Marks view when it comes to our role on the Executive Committee, I think the meeting fees for those positions where members are expected to represent the zone on other regional groups should be paid whether the meeting is attended in person or via teleconference. I will use the LGAFG meeting as an example, the meetings generally go for 2 hours, and I am expected to then write a report for the zone after each meeting, this level of commitment is there regardless of whether I am physically at the meeting or there via an electronic means. If I attend in person not only does the zone pay my meeting attendance I am then entitled to claim travel as well, via Teleconference I am at least saving the zone the travel fee.

From research by the Executive Officer it would seem that Great Eastern Country Zone and Central Country Zone are the only Country Zones that pay an honorarium or meeting attendance fee. It should also be noted that the current determination from the Salaries and Allowances Tribunal in relation to payment of meeting fees (Part 6) does not include payment of a meeting fee by an individual Council to an elected member attending a meeting such as the Grain Freight Group Meeting. Therefore any payment to a delegate would need to come from the Zone. The Zone policy on payment of meeting fees and travel, to an elected member, has been in place for many years (prior to 2007) and has, to date, worked well in providing some financial compensation to the delegate who is representing the Zone. The Executive Committee in considering this matter noted that a delegate to an external committee was expected, whether they attended in-person or by teleconference, to prepare a written report to a Zone Meeting. This would not be the case for a member of the Executive Committee attending a meeting via teleconference. As a consequence of the discussions and acknowledging the expectation of the Zone for delegates to attend a meeting of an external committee and to prepare a subsequent written report it was felt reasonable for a meeting fee to be paid. It was also acknowledged that the Zone would not be required to pay travelling and there could be some cost savings. It was also suggested by the Executive Committee that whilst reference has been made to teleconferences/phone meetings it may be appropriate to include video conferencing as it is possible some meetings may be held in this way. Whilst the focus of this item has been on a meeting fee for attendance at teleconference meetings it also includes a review of the honorarium paid annually. When the Salaries and Allowances Tribunal handed down its decision on 10 April 2018 it determined not to increase meeting fees or allowances. CPI for Perth to the 31 March 2018 was 0.9% this equates to $2.34 in respect to “Other Zone Executive Committee members” (ie. $260). In view of the small increase it is proposed the fees remain as at present.


For the avoidance of doubt if the proposed policy is amended, as recommended by the Executive Committee, it will read as follows: That the Zone approve payment of meeting fees and travel, to an elected member –

equal to the maximum Council meeting fee for a Band 4 Council as listed in Table 4 of the Salaries and Allowances Tribunal determination dated 12 April 2016, if outside Zone area, or full day within the Zone ($236);

equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118);

return travel at 95.54 cents per km;

conditions: claims payable on receipt of a signed declaration –

to President and State Council Delegate, or as authorised by the President to elected members specifically appointed as a representative, prior to claim where no other payment is available to the elected member

no claims payable: for attendance at Ordinary Meetings of the Zone, or participation in phone conferences and

video conferences except where a person has been appointed as a Zone delegate to an external Committee, in which case the delegate may claim a meeting fee equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118), for attendance at a meeting by way of phone or video conferences;

to Council employees representing the Zone

RECOMMENDATION:

1. That the Central Country Zone amend the current Zone policy relating to the payment of meeting

fees and travel, to an elected member in respect to the “no claims payable” part to read:

no claims payable: for attendance at Ordinary Meetings of the Zone, or participation in phone conferences and

video conferences except where a person has been appointed as a Zone delegate to an external Committee, in which case the delegate may claim a meeting fee equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118), for attendance at a meeting by way of phone or video conferences.;


2. That the 2018/2019 honorarium be set at the following amounts: Zone President $1,040 Zone State Council Delegate $520 Other Zone Executive Committee members $260

RESOLUTION: Moved: Cr Ridgway Seconded: Cr Crute

1. That the Central Country Zone amend the current Zone policy relating to the payment of

meeting fees and travel, to an elected member in respect to the “no claims payable” part to

read:

no claims payable: for attendance at Ordinary Meetings of the Zone, or participation in phone

conferences and video conferences except where a person has been appointed as a Zone delegate to an external Committee, in which case the delegate may claim a meeting fee equal to the maximum Committee meeting fee for a Band 4 Council as listed in Table 3 of the Salaries and Allowances Tribunal determination dated 12 April 2016, for a half day meeting within the Zone ($118), for attendance at a meeting by way of phone or video conferences.;



2. That the 2018/2019 honorarium be set at the following amounts: Zone President $1,040 Zone State Council Delegate $520 Other Zone Executive Committee members $260

CARRIED


8.2 Central Country Zone 2018/2019 Budget Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: No interest to disclose Date: 15 May 2018 Attachments: Nil Background: The draft budget for 2018/2019 has been presented to the Executive Committee who in turn now present the Draft 2018/2019 Budget (see following page) for the Central Country Zone for adoption. Executive Officer Comment: The following notes are provided in regard to the Draft 2018/2019 Budget:

1. As the anticipated surplus carried forward from 2017/2018 is likely to be around $27,000 and there

is no specific reason for the Zone to accumulate a significant surplus it is proposed to retain the

annual subscription at the 2017/2018 level of $3,780 (+GST) per member. This is estimated to

leave a surplus at the 30 June 2019 of nearly $16,000.

2. As interest rates are low there has been no change to the estimated income.

3. The allocations in the accounts related to the Executive Officer expenses take account of the

estimated Executive Officer costs for the financial year. With a new contract for the Executive

Officer services an increase in professional fees has been factored in to the budget.

4. These accounts relate to the operations of the Zone including catering, audit costs and contribution

to the operations of the Local Government Grain Freight Group. The account Zone Expenses – In-

Person Meetings includes the cost of catering for the Zone meetings held during the year. Given

that the Zone has moved to holding more teleconferences there has been an increase in the cost

of teleconference meetings which is partly offset by a reduction in Executive Officer – Travel and

Accommodation and In-Person Meeting expenses.

5. A new allocation has been made to enable the current accounting system used by the Zone to be

upgraded to a cloud based system such as Xero accounting. This will give some flexibility in

producing reports and in the future simplify transition in Executive Officer services.

6. An allocation has not been included for a Wheatbelt Conference as Conferences are held only

every two years.

7. This expenditure covers the contribution of $3,000 by the Zone to the operations of Healthy

Wheatbelt. Given the uncertainty around the future direction of Healthy Wheatbelt these funds may

not be required. The allocation in the current budget has not been drawn down.

8. This is a new allocation to give the Zone some flexibility should it wish to pursue advocacy on a

particular issue of interest to the Zone. As is recognised it is not always possible for WALGA to

represent the views of the Zone where it may have a different philosophy.

9. These accounts include an allocation for Zone delegates’ attendance at meetings and related

travel costs. The account Zone Representative – Honorarium has been increased to take account

of possible changes in the various allowances. The number of in-person meetings has however

reduced for both Healthy Wheatbelt and Local Government Agricultural Freight Group.

During discussion at the Executive Committee Meeting it was felt that there was no need for an increase in subscriptions as it was likely at the end of the 2018/2019 financial year there would still be a surplus of around $16,000. There was also some uncertainty over whether the allocation of $3,000 for Healthy Wheatbelt would be required. It was agreed that the same subscription as in 2017/2018 would be appropriate.


RECOMMENDATION: That the Central Country Zone Draft Budget for the year ending 30 June 2019, as circulated, be adopted with a general subscription for each Member Council set at $3,780 (excluding GST). RESOLUTION: Moved: Cr De Landgrafft Seconded: Cr Russell

That the Central Country Zone Draft Budget for the year ending 30 June 2019, as circulated, be adopted with a general subscription for each Member Council set at $3,780 (excluding GST).

CARRIED


2017/2018 Budget

To 31 March 2018

Estimated to 30 June

2018

Proposed Budget

2018/2019 Notes

Receipts

General Subscriptions 56700 56700 56700 56700 1

Reimbursements Interest Earned 300 241 300 300 2

Sundry Receipts 0 GST

7931 7931

Total Receipts 57000 64872 64931 57000

Payments

Executive Officer - Other 100 39 50 100 3

Executive Officer - Office Expenses, Phone, Internet 700 437 700 1000 3

Executive Officer - Professional Services 34500 26888 34500 36000 3

Executive Officer - Travel and Accommodation 3700 1951 2600 3100 3

Executive Officer Review Process 1500 0 0 0 3

Zone Expenses - Audit Costs 1000 900 900 1050 4

Zone Expenses - Bank Fees 100 0 100 100 4

Zone Expenses - In-Person Meetings 7500 4550 6300 7000 4

Zone Expenses - Teleconference Meetings 750 1715 2400 2000 4

Zone Expenses - Grain Freight 1000

1000 1100 4

Zone Expenses - Financial Management

1250 5

Zone Expenses - Wheatbelt Conference Sponsorship 3000 3000 3000 0 6

Zone Expenses - Healthy Wheatbelt 3000 0 0 3000 7

Zone Expenses - Other 200 0 0 500 Zone Expenses - Advocacy

3000 8

Zone Representative - Honoraria 3000 0 3000 3000 9

Zone Representative - Meeting Fees 3200 0 3200 3200 9

Zone Representative - Travel Costs 2800 0 2800 2800 9

Sundry Payments Reimbursements

GST

8851 8851 Total Payments 66050 48331 69401 68200

Net Receipts (Payments) -9050 16541 -4470 -11200 OPENING CASH 1 July 25860 31653 31653 27183

ESTIMATED CASH BALANCE 30 June $16,810 48194 $27,183 $15,983


9.00 ZONE REPORTS

9.1 Zone President’s Report

Cr Mark Conley

9.2 Local Government Agricultural Freight Group (Attachments) Cr Katrina Crute Presenting the report and minutes of the Local Government Agricultural Freight Group (LGAFG) meeting held on Monday 13 April 2018 (both attached). An issue that has been referred to the Zone and raised in Cr Crute’s report relates to Revitalising Agricultural Region Freight Strategy. The LGAFG resolved as follows: RESOLUTION Cr L House moved and Cr T Barling seconded – That the Group recommends that at their forthcoming meetings Zones encourage stakeholder engagement in the Revitalising Agricultural Region Freight Strategy and list for discussion the Strategy’s stakeholder questions. CARRIED Also attached to this agenda is a document prepared by WALGA which lists 10 questions that the LGAFG would like addressed by the Zone. RECOMMENDATION: That the Delegate Report and Minutes of the Local Government Agricultural Freight Group (LGAFG) meeting held on Monday 13 April 2018 be received. RESOLUTION: Moved: Cr Walker Seconded: Cr McGuinness

That the Delegate Report and Minutes of the Local Government Agricultural Freight Group (LGAFG) meeting held on Monday 13 April 2018 be received.

CARRIED

9.3 Great Southern District Emergency Management Committee (DEMC)

President Ballard President Ballard advised that a DEMC meeting was scheduled for next week.

9.4 Healthy Wheatbelt Cr Lyn Baker Cr Mark Conley (Deputy) No meetings held during the period.

9.5 Wheatbelt South Regional Road Group Cr Katrina Crute, Chair of Wheatbelt South Regional Road Group RRG Chairs Meeting – 8

th March @ WALGA

State Government to Local Government Agreement

KPI’s

Secondary Freight Network Project:


Tech Group Meeting @ Narrogin

Meeting with Minister for Regional Development (Alannah MacTiernan) – 4th

April

Working Party meeting with Pracsys 27th

April

Meeting with Department of Transport – RAFR Review 27th

April

Meeting with Main Roads – Craig Manton & Janet Hartley-West – 7th

May

Much of my time to do with RRG is being taken up with the Secondary Freight Network, Lyn Baker and I

are attending meetings as part of the SFN Working Group to shore up State Government Support for the

project as we need this for our BBRF application to get Federal money for the Business Case, ready for

the IA process. We are also working closely with Main Roads to secure some additional tech support as

we are very aware that the Shire of Dandaragan through Garrick Yandle are contributing considerable staff

time and where possible we need to help alleviate some of that cost to them. WDC with Elise Woods are

in the Working Group so along with RDA (Mandy Walker) we are constantly receiving good advice on the

processes (from a political sense) that need to be followed.

Ricky Storer and myself are going to Canberra for the National Congress in June, so Melissa Price is

setting up meetings with the Federal Transport Minister amongst others to help push our case for BBRF

and IA funding.

Katrina Crute

Chair

RRG Wheatbelt South RECOMMENDATION: That the Delegate Report on Wheatbelt South Regional Road Group be received. RESOLUTION: Moved: Mr Webster Seconded: Cr Russell

That the Delegate Report on Wheatbelt South Regional Road Group be received. CARRIED


10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS

10.1 Wheatbelt Conference 2018 Report (Attachment) Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: BHW Consulting is involved in the organisation of the Wheatbelt

Conference 2018 Date: 15 May 2018 Attachments: Wheatbelt Conference 2018 Evaluation Report Background: The Wheatbelt Conference 2018 was held in Jurien Bay at the Jurien Bay Recreation Centre on 5-6 April 2018. The conference theme was “Small Towns – BIG Dreams – Transitioning Regional Economies”. Executive Officer Comment: Whilst the Executive Officer did not attend the conference he believes, based on the feedback received by

other members of the organising committee, both during and after the conference, that all delegates

enjoyed themselves, with positive feedback on the venue, the conference speakers, the attendance by the

Minister for Local Government; Sport; Cultural Industries, Hon David Templeman MLA and the

preconference bus tour. The conference dinner was also very well attended with some 100 guests

enjoying the buffet dinner prepared by the P and C Committee from the Jurien Bay District High School.

The partners program, a first for the Wheatbelt Conference, was also very well received. Covering the

duration of the conference, the program was organised by the Shire of Dandaragan and really enjoyed by

those who visited the many interesting sights in and around Jurien Bay, Cervantes and a little further afield.

Through Keynote Conferences, the organisation engaged to handle all registrations, a conference

evaluation has been completed and forms an attachment to these meeting papers.

The Executive Officer would also be interested in receiving any additional comments from delegates who

may have attended the conference.

A financial report is being prepared but invoices for payment are still being processed.

RECOMMENDATION: That the report be received. RESOLUTION: Moved: Cr Crute Seconded: Mr Webster

That the report be received. CARRIED


10.2 Acknowledgement of Country

Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: Nil Date: 15 May 2018 Attachments: Nil

Background At the Executive Committee meeting in February 2018 the Executive Officer raised an issue that had recently arisen with another group in relation to the appropriateness of commencing each Zone meeting with an Acknowledgement of Country. Currently the Zone does not commence its meeting with such an acknowledgment and the Executive Officer queried whether this was something that the Executive Committee felt would be appropriate. During discussion comment was made that at events organised by Federal or State Governments acknowledgment of country was generally undertaken. Cr McGuinness also commented at the Executive Committee that at the Shire of Quairading each Council meeting started with an Acknowledgement of Country. The matter was further considered at the Zone Executive Meeting on Wednesday 9 May 2018 when it resolved as follows; RESOLUTION: Moved: Cr Blight Seconded: Cr McGuinness

That the Executive Committee recommends to the Central Country Zone Meeting on Friday 25 May 2018 that Zone Member Councils be requested to discuss at their individual Councils the possibility of the Central Country Zone including an Acknowledgement of Country at the Zone Meetings, with the outcome of any discussion being reported back to the Zone Executive Officer.

CARRIED Executive Officer Comment: In discussions with WALGA it would appear it does not have an official position however it is currently working on a Reconciliation Action Plan that will include Welcome to Country Protocols, including Acknowledgement of Country. Until such time as the position statement is finalised WALGA has provided below an extract of the work relating to Welcome to Country and Acknowledgement of Country that it is preparing.

ACKNOWLEDGING ABORIGINAL PEOPLE

WALGA’s acknowledges that Aboriginal and Torres Strait Islander People are diverse and have very different customs and beliefs that make them very separate Countries. A Welcome to Country is performed by a Traditional Custodian of the Country that the meeting/event is taking place. Therefore a person who is not of Aboriginal decent or a person who is of Aboriginal decent but from a “different” Country cannot perform a Welcome to Country. In the instance that a formality is to occur, please follow the protocol for an “Acknowledgement to Country”. WELCOME TO COUNTRY

Protocol: Welcome ceremony is performed by a Traditional Custodian or Elder who has the permission and rights to perform Welcome to Country ceremonies. Ceremony can only be performed by a Traditional Custodian of whose land the event or meeting is taking place. These ceremonies can be anywhere from 5 min in duration to 30 minutes dependant on the situation. They can cost anywhere between $500.00 - $1,500.00.

Welcome to Country’s were historically performed for Aboriginal people entering another Aboriginal groups Country and was a means of ceremony to ensure safe passage for incoming Aboriginal group and ensure


respect and cultural safety for the hosting Aboriginal Custodians. In current/modern times Welcome to Country’s are performed for the following purposes:

Start of the a new project, before any ground is disturbed;

Opening of a new area or building;

At the beginning of a significant event or presentation

Warning: Do not engage a Non-Aboriginal person or person of Aboriginal or Torres Strait Islander decent who comes from another “country” or neighbouring land.

Format for introducing Traditional Custodian/Elder: The host of the event/meeting can introduce the Traditional Custodian or Elder to perform the welcome. Host will need to know the NAME and COUNTRY of the Traditional Custodian or Elder to performing Welcome to Country. The host can handover to the Traditional Custodian or Elder to performing Welcome to Country.

Response by Host after Welcome to Country performed:

“Thankyou (______) for that Welcome to Country. Let me begin by acknowledging the Traditional Custodians of this land the (__________) People and extend a warm and sincere thank you for welcoming us all to their country today. I would also like to pay my respects to their Elders past and present.”

ACKNOWLEDGEMENT OF COUNTRY

Protocol: Acknowledgement of Country is a respectful precursor to any event or meeting to recognise the Traditional Custodians of the land in which the event/meeting is being held. It usually doesn’t take any more than 5 minutes to perform. Acknowledgement of Country usually attracts no cost. The Acknowledgement can be performed by any one of the following:

A person of Aboriginal and/or Torres Strait Islander decent either from that “Country” or not A Non-Aboriginal person A person of any age, diversity or permission

The format for acknowledgement is as follows:

“I would like to acknowledge the Traditional Owners, the (_________) People who are the Traditional custodians of this land we stand/meet on today and I would like to pay my respects to their Elders both past and present”.

In further discussions with WALGA it is suggested that Acknowledgement of Country would be the appropriate approach should the Zone desire to commence a meeting with recognition of Traditional Owners. In carrying out any recognition it is also important that the “correct” Traditional Owners are recognised and in this regard it would be expected that the Meeting Host Council would assist in this regard. The Executive Committee in discussing this matter considered the impact that a Welcome to Country or Acknowledgement of Country would have on the conduct of the Zone Meeting. It was also noted that the local government sector does not have a common approach to the issue as some Councils include acknowledgement at Council Meetings and other civic events and others do not. As a result the Executive Committee agreed to seek input from Zone Member Councils on whether the Zone should include an Acknowledgement of Country at their Zone Meetings. In doing so the Executive Committee is not suggesting that a Member Council should introduce such an acknowledgement and is seeking a response on whether the Zone should introduce this at the start of a Zone meeting. RECOMMENDATION: That Zone Member Councils be requested to discuss at their individual Councils the possibility of the Central Country Zone including an Acknowledgement of Country at the Zone Meetings, with the outcome of any discussion being reported back to the Zone Executive Officer. RESOLUTION: Moved: Cr Ridgway Seconded: Cr Walker

That the Central Country Zone does not begin each Zone Meeting with an Acknowledgement to Country.

CARRIED


10.3 Future of Healthy Wheatbelt Group Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: BHW Consulting has previously provided Executive Services Date: 15 May 2018 Attachments: Nil Background: During discussion on the 2018/2019 Central Country Zone Budget the Executive Committee discussed the allocation and future of the Healthy Wheatbelt Group. It below resolution agreed that the issue should be considered at the Zone Meeting on Friday 25 May 2018: RESOLUTION: Moved: Cr Blight Seconded: Cr McGuinness

That the Executive Officer prepare a report on the future of Healthy Wheatbelt for consideration by the Zone Meeting on Friday 25 may 2018.

CARRIED

Executive Officer Comment: The Healthy Wheatbelt Group was “borne” out of the previous Health MOU Group that was suspended at its meeting on Tuesday 4 August 2015. The Healthy Wheatbelt Group (the Group) was formed by the Avon Midland Country Zone, Central Country Zone and Great Eastern Country Zone as a health advocacy group for the Wheatbelt. It held its first meeting on 2 February 2016 and met on a number of occasions during 2016. At a meeting on the 29 November 2016 the following observation was made in respect to feedback to the Group from the Zones:

With the formation of Healthy Wheatbelt the Executive Officer hoped that there would be greater feedback from each of the three Zones on health related issues, both in terms of commentary around how the group is operating within the context of its new structure and by Councils (either individually or through the Zones themselves) coming to the group with issues for discussion/assistance in resolving issues. To date this has not occurred to any great extent. This could be for one of two reasons. The first is that Councils across the three Zones are happy with how the group is now operating. If that is the case there is perhaps no cause for concern other than the wish that at Zone meetings this view could be articulated. The second reason is one that should be actioned and that is there is some impediment to issues being brought to Healthy Wheatbelt. The long-term future of Healthy Wheatbelt may become less certain if it does not have an identifiable reason, ie. issues to advocate for and on the behalf of the 42 local governments it represents, reason to exist.

The Group subsequently met on 31 January 2017 and 28 March 2017. After the April 2017 round of Zone meetings the Avon Midland Country Zone’s Executive Officer advised by email that it would be withdrawing from Healthy Wheatbelt effective from 30 June 2017. This was subsequently confirmed in writing. Following the withdrawal both the Central Country and Great Eastern Country Zones considered this decision at their respective Zone meetings with the Central Country Zone resolving as shown below: RESOLUTION: Moved: Cr Baker Seconded: Cr Lange

That the Central Country Zone continue the support of Healthy Wheatbelt and Healthy Wheatbelt be requested to initiate a survey of health issues within the two Zones.

CARRIED


The Great Eastern Country resolved as follows: RESOLUTION: Moved: Cr O’Connell Seconded: Cr Waters

That the Great Eastern Country Zone: 1. Remain a member of Healthy Wheatbelt; and 2. Request that Healthy Wheatbelt convene a meeting as soon as practical to discuss ways to

continue its advocacy for the continued delivery of health services that have resulted from the implementation of the Southern Inland Health Initiative.

CARRIED At a meeting of the Group on 3 August 2017 (held during Local Government Week) which was attended by not only the respective delegates but also a number of members of the Central Country Zone and Great Eastern Country Zone Executive Committees. During the meeting it was agreed that for the Group to remain relevant it needed to consider what its role should be and what actions should be undertaken to achieve these objectives. That was the last meeting of the Group held and whilst there have been attempts to arrange a meeting to this point no meeting has been held. At 31 March 2018 there was an amount of $5,589.00 in the Great Eastern Country Zone (Group’s banker) accounts this is without having a subscription payment of $3,000 from either of the two Zones for 2017/2018. The point made earlier in this report relating to feedback from Zone Member Councils is still relevant. Unless there is a willingness for health related issues to be referred to the Group it reason for continuation must be called into question. It would also be appropriate, if there is interest in reactivating the work of the Group, an attempt should be made to have the Avon Midland Country Zone re-join so that the Group can speak for the whole Wheatbelt and not just a portion. In essence the future direction (or demise) of the Healthy Wheatbelt Group rest with the opinion of the Zone. The matter is listed for discussion. RESOLUTION: Moved: Cr Ridgway Seconded: President Ballard

That the Central Country Zone withdraw its membership from the Healthy Wheatbelt Group, with immediate effect and the Great Eastern Country Zone be advised.

CARRIED


10.4 WA State Budget 2018 – Implication for Local Government – WA Local Government Association

Reporting Officer: Bruce Wittber, Executive Officer Disclosure of Interest: Nil Date: 16 May 2018 Attachments: WA State Budget Comments - WALGA Background: On Thursday 10 May 2018 the State Government delivered its second budget. WALGA Policy Manager, Economics Dana Mason has produced a paper (attached) on “Implications for Local Government”. Some of the key issues for local government include:

State Road Funds to Local Government; Creation of the Rural Fire Division and Bushfire Centre of Excellence; Community Resource Centre funding; Discontinuation of Community Pools Revitalisation Fund; and

Removal of indexation for the Local Government Rates Rebate.

Executive Officer Comment: Member Councils will be aware of their particular circumstances but this meeting may provide an opportunity for input to WALGA and others where communities feel that they have been disadvantaged by the State Budget. The Executive Officer has also noted comments from Hon Mia Davies MLA that rural and regional WA is being treated “unfairly” by the State Government in the State Budget. The matter is listed for discussion. Meeting Comment: Cr Harrington expressed concern at the likely cost of auditing of local government by the Auditor General’s Office and questioned whether small local governments can afford the cost. RESOLUTION: Moved: Cr Crute Seconded: Mr Webster

That the matter be noted. CARRIED


11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS

11.1 Acknowledgement of Aaron Cook Cr Conley advised that this would be Aaron Cook’s last Zone Meeting and wished to thank him for his involvement in the Zone and offered the Zone’s best wishes in his new position at the Shire of Gingin. Aaron thanked the Zone for their best wishes. 12.30pm President Ballard and Mr Cook left the meeting

12.0 ZONE BUSINESS - EMERGING ISSUES (The intent of the item is to enable Member Councils to bring to the attention of the delegates a matter that is developing. It is proposed that the matter will be tabled for discussion but not decision and then enable Member Councils to take the information away and consider an outcome for possible consideration at the next Zone meeting.)

12.1 Establishment of Rural Fire Division – Shire of Williams The Shire of Williams has noted that the State Government has announced the establishment of a Rural Fire Division as one of four command structures in the revamped Department of Fire and Emergency Services. The Shire has also noted that the previous State Government were proposing to establish the headquarters of a rural fire service in Collie, however it is understood the preferred location of the new Rural Fire Division will be in Mundaring. The Shire would like some discussion from the Zone to see if there is support for the Mundaring option.

The matter is listed for discussion. LOST MOTION: Moved: Cr Cowcher Seconded: Cr Whitely

That the Central Country Zone lobby the State Government for the Rural Fire Division to be based in a rural or regional centre.

MOTION LOST 7/8

12.2 Road Safety Auditors – Shire of Wickepin Mark Hook CEO, Shire of Wickepin raised the issue of Road Safety Audits Following discussion it was agreed that MRWA would follow up and provide advice to the Zone on the issue.

12.3 Corellas – Shire of Beverley Cr Chris Pepper, Shire of Beverley raised the issue of Corellas. Zone President Cr Conley suggested that the Shire of Beverley provide a report on the issue to the next in-person meeting of the Zone.

13.0 MEMBERS OF PARLIAMENT Mr Rick Wilson MP Member for O’Connor Hon Laurie Graham MLC Member for Agricultural Region Mr Peter Rundle MLA Member for Roe


14.0 OTHER REPRESENTATIVES REPORTS

14.1 Department of Local Government, Sport and Cultural Industries Ms Jodie Holbrook, Director, Local Government Policy and Engagement, Department of Local Government, Sport and Cultural Industries

14.2 Wheatbelt Development Commission Ms Pip Kirby, Regional Manager, Wheatbelt Development Commission

Advised that the Development Commissions were employing dedicated Local Content Officers

The Budget process recently announced the Regional Economic Development Fund, allocating

funds to each region. DPIRD is working on process and timeframe for its rollout.

14.3 Regional Development Australia (RDA) Wheatbelt Nil

14.4 Main Roads WA Mr Craig Manton, Regional Manager, Wheatbelt Region Main Roads WA Ms Louise Adamson, Operations Manager, MRWA Central Wheatbelt Region

15.0 DATE, TIME AND PLACE OF NEXT MEETING Friday 22 June 2018 – Teleconference Friday 31 August 2018 – Shire of Wickepin

16.0 CLOSURE Prior to closing the meeting Zone President Cr Conley advised the Zone Delegates that Graeme

Fardon’s wife Sue had passed away earlier in the week. Given Graeme’s long association with the Zone it was appropriate to extend the Zone’s condolences. RESOLUTION: Moved: Cr Crute Seconded: Cr Russell

That the Central Country Zone note the passing of Graeme Fardon’s wife Sue and write to Graeme extending the Zone’s condolences.

CARRIED

Cr Cowcher advised that a former Zone President, George Warren had recently passed away and wished to extend the Zone’s condolences to Mrs Dianne Warren. RESOLUTION: Moved: Cr Cowcher Seconded: Mr Webster

That the Central Country Zone note the passing of former Zone President, George Warren and write to Mrs Warren extending the Zone’s condolences.

CARRIED

There being no further business the Chair declared the meeting closed at 1.08pm


DECLARATION

These minutes were confirmed by the Central Country Zone at the meeting held on 22 June 2018

Signed _______________________________ Person presiding at the meeting at which these minutes were confirmed

Local Emergency Management Committee Meeting

Minutes Monday 28 May 2018

1.00pm

Venue: Council Chambers,

9 Lynch Street Corrigin

1.0 NAME The Committee shall be known as the Corrigin Local Emergency Management Committee (‘Committee’).

2.0 ROLE OF THE COMMITTEE

To assist the Local Emergency Coordinators (Officers in Charge of the Corrigin Police District) to develop and maintain effective emergency management arrangements for the Shire of Corrigin.

3.0 OBJECTIVES OF THE COMMITTEE

To advise and assist the Shire of Corrigin in ensuring that local emergency management arrangements are established for its district.

To liaise with public authorities and other persons in the development, review and testing of local emergency management arrangements.

To assist with the preparation and approval of the Corrigin Local Emergency Management Plan and submit such plans to the Office of Emergency Management (OEM) for approval.

To review at least annually the Corrigin Local Emergency Management Plan. To assist in the preparation of emergency management operating procedures for

application in the Shire of Corrigin. To ensure appropriate testing and exercising of the local emergency management

plan. To prepare an annual report of the activities of the Committee for submission to the

OEM. To provide assistance to the Local Emergency Coordinators and Lead Combat

Authorities during emergency management operations. To carry out such other emergency management functions as directed by OEM.

4.0 MEMBERSHIP

The Council appoints to the Committee those ex-officio representatives whose titles appear below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing at the date of the Local Government election in the year the Shire's local government elections are held, after which time the Council may appoint members for a further term.

Membership of the Committee shall be:

• The President of the Shire of Corrigin • Deputy Shire President • The Officer in Charge of the Corrigin Police District or delegate(s) • The Officer in Charge of the Fire and Rescue Service in Corrigin or their

delegates • The Shire's Chief Bush Fire Control Officer • The SES Area Manager or delegate • The Officers in Charge of the St John Ambulance District of Corrigin or delegate • A health representative from the Corrigin Hospital • An officer from the Department for Child Protection and Family Support • Representatives from other agencies as required

1. DECLARATION OF OPENING Chairperson, Lyn Baker opened the meeting at 1.04pm.

2. ATTENDANCE AND APOLOGIES

Attendance Cr Lyn Baker Shire President/Committee Chairperson Natalie Manton Chief Executive Officer Taryn Dayman Deputy Chief Executive Officer/St John

Ambulance, District of Corrigin Julia Baker Governance Executive Officer Joanne Spadaccini Department of Communities Tana Burgess Community Paramedic East Central Wheatbelt Alison Lacey Department of Primary Industries and Regional Development (Via phone) Rodney Thornton Road Safety Advisor, Wheatbelt South –

WALGA Grant Hanson Department of Fire & Emergency Services Dino Di Fulvo Corrigin Volunteer Fire & Rescue (Arrived at

1.49pm). Apologies Heather Prance Principal, Corrigin District High School Carmel Morgan Officer in Charge, Corrigin Police Shelley Crombie Deputy Emergency Recovery Coordinator Mike Weguelin Emergency Recovery Coordinator Adam Smith Office of Emergency Management Sharon Dawson St John Ambulance, District of Corrigin Margaret Rendell Red Cross Society, Corrigin Branch Greg Evans Chief Bushfire Control Officer Sandra Sutton Health Services Manager, Corrigin District

Hospital

3. MINUTES OF PREVIOUS MEETING Moved: Alison Lacey Seconded: Rodney Thornton That the minutes of the Shire of Corrigin Local Emergency Management Committee meeting held on 26 February 2018 be confirmed as a true and accurate record.

Carried 4. REVIEW OF INCIDENTS AND EXERCISES

Cr Lyn Baker advised that there were a couple of controlled burns that got away due to the recent strong winds but were minor.

5. DEVELOPMENT OF FUTURE EXERCISES

5.1 Department of Communities - Welfare Centre Exercise, Corrigin - Tuesday 19

June 2018 Narembeen, Bruce Rock, Kulin and Kondinin Shires have all been invited 25 people will be attending at this stage (as at 28 May 2018) Scenarios will be given to groups that will need to be looked at in 3 different

ways Light lunch will be provided however will be incorporated into the exercise RSVP to Jo Spadaccini ASAP

6. REPORTS TO STATE EMERGENCY MANAGEMENT COMMITTEE

Nil

7. IDENTIFY EMERGENCY MANAGEMENT PROJECTS

Nil

8. FUNDING

Nil

9. UPDATED CONTACT DETAILS

New Officer in Charge, Corrigin Police - Carmel Morgan

10. OTHER MATTERS

10.1 Rodney Thornton, Road Safety Advisor, Wheatbelt South – WALGA Crash car trailers are in Hyden and Bruce Rock at the moment but at least

one will be coming to Corrigin next. The Shire will need to decide where to put the trailer. Rodney Thornton suggested out the front of the Rec Centre on a combined sporting day.

Rodney Thornton mentioned that power outages that occurred throughout neighbouring shires over the Easter long weekend and prompted questions as to how prepared the Shire of Corrigin are to deal with a similar situation if it were to occur.

It was suggested that an exercise be developed before the next meeting that addresses the key issues experienced during the power outages in neighbouring shires so the group can workshop solutions in order to prepare the Shire of Corrigin for any potential future events.

10.2 St Johns are conducting a recruitment drive which will hopefully attract some

more volunteers 10.3 Department of Communities

Refer to attachment 10.3 for an update on what’s happening at the Department of Communities

11. NEXT MEETING

The next meeting will be Monday 27 August 2018.

12. MEETING CLOSURE Chairperson, Lyn Baker closed the meeting at 1.49pm.

Rockview Land Management Advisory Committee Meeting

Minutes Monday 11 June 2018

9.00am



TERMS OF REFERENCE

1.0 NAME The Committee shall be known as the Rockview Land Management Advisory

Committee (‘Committee’). 2.0 ROLE OF THE ADVISORY COMMITTEE To advise Council on the effective and equitable means of establishing a cropping

program on the Shire’s Rockview land.

3.0 OBJECTIVES OF THE ADVISORY COMMITTEE To make recommendations to assist Council in its decision making regarding a

cropping program on the Shire’s Rockview agricultural land

4.0 MEMBERSHIP The Council appoints to the Advisory Committee those categories of membership

outlined below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing at the date of the Local Government election in the year the Shire’s local government elections are held, after which time the Council may appoint members for a further term. Membership of the Committee shall be four (4) Councillors

5.0 PRESIDING MEMBER The Committee shall elect a Presiding Member to chair committee meetings and also,

a Deputy Presiding Member to chair in the absence of the Presiding Member. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Corrigin Standing Orders.

The minutes of the Committee are to be submitted to the next ordinary meeting of the

committee for confirmation. The person presiding at the meeting at which the minutes are confirmed is to sign the minutes and certify the confirmation. The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees.

The Presiding Member if not the Shire President as well as individual members of the Committee are to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the Shire President.

6.0 CONDUCT OF MEETINGS The Committee is established by the Council of the Shire of Corrigin under the powers given in section 5.8 of the Local Government Act 1995. Meetings are to be held as required on a date to be determined by the Presiding Member in consultation with the Advisory Committee Members. Notice of meetings, quorum requirements of the members and all other matters pertaining to the conduct of the committee shall be carried out in accordance with the Local Government Act 1995.

7.0 DELEGATED POWERS The Committee has no delegated powers and is an advisory committee to Council only. Recommendations of Committee meetings are to be presented to Council by Shire officers for noting or for consideration as soon as practicable after unconfirmed minutes of Committee meetings are available.

1. DECLARATION OF OPENING The Chairperson, Cr Hickey opened the meeting at 9.13.am and then handed the chair to Chief Executive Officer (CEO), Mrs Natalie Manton to elect a new Chairperson.

2. ATTENDANCE/APOLOGIES Members: • Councillor Hickey • Councillor Dickinson • Councillor Mason • Councillor Weguelin Officers: • CEO, Mrs Natalie Manton • Governance Executive Officer (GEO), Julia Baker

3. ELECTION OF CHAIRPERSON

The CEO called for nominations for the position of Chairperson. Cr Dickinson nominated Cr Hickey for Chairperson. There being no further nominations the CEO declared Cr Hickey duly elected to the position of Chairperson. Cr Hickey took the Chair at 9.14am.

4. DECLARATIONS OF INTEREST Cr Hickey declared an impartiality interest for item 7.1 as he is a committee member of the Corrigin Bowling Club.

5. CONFIRMATION AND RECEIPT OF MINUTES

Moved: Cr Mason Seconded: Cr Dickinson That the minutes of the Rockview Land Management Advisory Committee Meeting held in the Council Chambers on 21 April 2016 be confirmed as a true and correct record.

Carried 4/0 6. GENERAL BUSINESS

6.1 LEASE There was a discussion around the dates of the lease with Cr Hickey suggesting to move the start date of all future leases to 1 Jan and finish date to 31 December, rather than 1 March until 28/29 February as it currently stands. Discussion was also had about the drawing up of a formal lease to protect both parties. The lease is to include expectations around insurance, firebreaks, weeds, stock, termination clause, fencing, rotations, water infrastructure, fertiliser, soil testing and district practice.

7. REPORTS 7.1 ELECTION OF CROPPING RIGHTS COMMENCING 1 MARCH 2019 Cr Hickey handed the chair to Cr Mason and left the meeting at 10.14am. An assessment matrix was used to rank all five applications received. COMMITTEE’S RECOMMENDATION Moved: Cr Dickinson Seconded: Cr Weguelin

That the Committee recommend to Council:

That based on their application the Corrigin P&C be offered the cropping rights of the Rockview Land commencing 1 March 2019 for two year term with an option to extend for a third year.

That a lease agreement for the Rockview Land be drawn up between the Shire of Corrigin and the Corrigin P&C commencing on 1 March 2019 and concluding on 31 December 2020.

Carried 3/0

Cr Hickey re-entered the meeting at 10.26am and resumed the role of Chairperson.

8. NEXT MEETING

The committee agreed to convene a meeting when the draft lease agreement was ready for review.

9. MEETING CLOSURE

The Chairperson, Cr Hickey closed the meeting at 10.29.am

Audit and Risk Management Committee Meeting

Minutes Monday 11 June 2018

10.30am



TERMS OF REFERENCE

Regulation 16 of the Local Government (Audit) Regulations 1996 states that: “An audit committee —

a) is to provide guidance and assistance to the local government — i. as to the carrying out of its functions in relation to audits carried out under Part

7 of the Act; and ii. as to the development of a process to be used to select and appoint a person

to be an auditor; and b) may provide guidance and assistance to the local government as to —

i. matters to be audited; and ii. the scope of audits; and

iii. its functions under Part 6 of the Act; and iv. the carrying out of its functions relating to other audits and other matters

related to financial management; and c) is to review a report given to it by the CEO under regulation 17(3) (the CEO’s report)

and is to — i. report to the council the results of that review; and

ii. give a copy of the CEO’s report to the council.”

1.0 INTRODUCTION The Council of the Shire of Corrigin (hereinafter called the "Council") hereby establishes

a committee under the powers given in Section 5.8 and Section 7.1 A of the Local Government Act 1995, Local Government Amendment Act 2004 and Audit Regulations, such committee to be known as the Audit and Risk Management Committee, (hereinafter called the "Committee"). The Council appoints to the Committee those persons whose names appear in Section 4.0 below.

Membership of the Committee shall, unless otherwise specified, be for a term ceasing at

the date of the Local Government election in the year the Shire's local government elections are held, after which time the Council may appoint members for a further term. The Committee shall act for and on behalf of Council in accordance with provisions of the Local Government Act 1995, the Local Government Amendment Act 2004 and the Local Government (Audit) Amendment Regulations 2005, local laws and policies of the Shire of Corrigin and this Instrument.

2.0 NAME The name of the Committee shall be the Audit and Risk Management Committee. 3.0 ROLE The Committee's role is to report to Council and provide appropriate advice and

recommendations on matters relevant to its objectives in order to facilitate decision-making by Council in relation to the discharge of its responsibilities.

4.0 OBJECTIVES OF THE COMMITTEE 4.1 To provide guidance and assistance to the Council in:

a) carrying out its audit functions under Part 7 of the Local Government Act; b) the development of a process to be used to select and appoint an auditor; c) determining the scope and content of the external and internal audit and

advising on the general financial management of the Shire;

d) overseeing the audit process and meeting with the external auditor after each visit to discuss management issues and monitoring administration's actions on, and responses to, any significant matters raised by the auditor;

e) evaluating and making recommendations to Council on internal and external audit reports prior to them being presented to Council;

f) receiving and verifying the annual Local Government Statutory Compliance Return;

g) review reports provided by the CEO on the Shire's systems and procedures in relation to:

i. risk management; ii. internal control; and iii. legislative compliance;

at least once every 2 years and report to Council the results of that review. Ref: Functions of Audit Committees (Audit Regs).

4.2 To advise Council on significant high level strategic risk management issues

related to the Shire of Corrigin including issues involving: a) the community; b) the workforce; c) vehicles and plant; d) buildings and similar property; e) revenue streams; f) legal liability; g) electronically stored information; h) environmental impact; i) fraud; and j) reputation.

5.0 MEMBERSHIP The Committee shall consist of all Councillors. Additionally up to two independent

consultants with expertise in financial or legal matters will be called upon as required to provide additional independent external advice to the Committee. The external independent persons will have senior business, legal or financial management/reporting knowledge and experience, and be conversant with the financial and other reporting requirements.

Appointments of external consultants shall be made by the CEO following a decision of

Council and the allocation of sufficient funds to provide consultation fees using relevant professional fee schedules. No member of staff including the CEO is to be a member of the Committee, but the CEO may participate as Council's principal advisor, unless expressly excluded by resolution of the Committee.

6.0 PRESIDING MEMBER

The President will take the role of Presiding Member and Deputy President the role of Deputy Presiding Member to conduct its business. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Corrigin Standing Orders (Local Law). The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees. The Presiding Member if different from the President is to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the President.

7.0 CONDUCT OF MEETINGS The Committee shall meet at least three times per year. A schedule of meetings will be

developed and agreed to by the members. As an indicative guide, meetings would be arranged to coincide with relevant Council reporting deadlines, for example in February to discuss the Statutory Compliance Return, in July to discuss the year's financial performance and to discuss the annual audit program and in November to discuss the Annual Financial Report. Additional meetings shall be convened at the discretion of the Presiding Member.

Any three members of the Committee collectively or the internal or external auditor

themselves may request the Presiding Member to convene a meeting. From a time management point of view, urgent matters which may arise should be referred directly to Council through the bi-monthly meetings or to a Special Council meeting.

7.1 Notice of meetings shall be given to members at least 3 days prior to each meeting. 7.2 The Presiding Member shall ensure that detailed minutes of all meetings are kept and

shall, not later than 5 days after each meeting, provide Council with a copy of such minutes. Council shall provide secretarial and administrative support to the Committee.

7.3 All members of the Committee shall have one vote. If the vote of the members present is equally divided, the person presiding must cast a second vote.

7.4 The Chief Executive Officer should attend all meetings, except when the Committee chooses to meet in camera with the exclusion of the CEO.

7.5 Representatives of the external auditor should be invited to attend at the discretion of the Committee but must attend meetings either in person or by telephone link up considering the draft annual financial report and results of the external audit.

7.6 The internal auditor or representative shall be invited to attend meetings, at the discretion of the Committee, to consider internal audit matters.

8.0 QUORUM Quorum for a meeting shall be at least 50% of the number of officers, whether vacant or

not. A decision of the Committee does not have effect unless a simple majority has made it.

9.0 DELEGATED POWERS The Committee has no delegated powers under the Local Government Act and is to

advise and make recommendations to Council only. The Audit and Risk Management Committee is a formally appointed committee of Council and is responsible to that body. The Audit and Risk Management Committee does not have executive powers or authority to implement actions in areas over which management has responsibility and does not have any delegated financial responsibility. The Committee does not have any management functions and is therefore independent of management.

The following guidelines are to provide further direction from Council for the operation of

the Committee: 9.1 The External Audit

The Committee shall: Develop the process of appointment of the external auditor and recommend a

suitable Auditor for appointment by Council. Prior to appointment, discuss the scope of the audit and any additional procedures required from the external auditor. Invite the external auditor to attend audit committee meetings to discuss the audit results and consider the implications of the external audit findings.

Inquire of the auditor if there have been any significant disagreements with management and whether they have been resolved.

Monitor management responses to the auditor's findings and recommendations. Review the progress by management in implementing audit recommendations

and provide assistance on matters of conflict. Provide a report and recommendations to Council on the outcome of the external

audit. 9.2 Co-ordination of Auditors

The Committee shall: Oversee the work of the internal audit function to facilitate co-ordination with the

external auditor. Meet periodically with the Chief Executive Officer, senior management staff and

internal and external auditors to understand the organisation's control environment and processes.

9.3 Duties and Responsibilities The following duties and responsibilities of the Committee will include: i. To review the scope of the internal audit plan and program and the effectiveness of the

function. This review should consider whether, over a period of years the internal audit plan systematically addresses: internal controls over significant areas of risk, including non-financial management

control systems; internal controls over revenue, expenditure, assets and liability processes; the efficiency, effectiveness and economy of significant Council programs; and compliance with regulations, policies, best practice guidelines, instructions and

contractual arrangements. ii. Review the appropriateness of special internal audit assignments undertaken by internal

audit at the request of Council or Chief Executive Officer. iii. Review the level of resources allocated to internal audit and the scope of its authority. iv. Review reports of internal audit and the extent to which Council and management react

to matters raised by internal audit, by monitoring the implementation of recommendations made by internal audit.

v. Facilitate liaison between the internal and external auditor to promote compatibility, to the extent appropriate, between their audit programs.

vi. Critically analyse and follow up any internal or external audit report that raises significant issues relating to risk management, internal control, financial reporting and other accountability or governance issues, and any other matters relevant under the Committee's terms of reference.

vii. Review management's response to, and actions taken as a result of the issues raised. viii. Monitor the risk exposure of Council by determining if management has appropriate risk

management processes and adequate management information systems. ix. Monitor ethical standards and related party transactions by determining whether the

systems of control are adequate. x. Review Council's draft annual financial report, focusing on:

accounting policies and practices; changes to accounting policies and practices; the process used in making significant accounting estimates; significant adjustments to the financial report (if any) arising from the audit process; compliance with accounting standards and other reporting requirements; significant variances from prior years.

xi. Recommend adoption of the annual financial report to Council. Review any significant changes that may arise subsequent to any such recommendation but before the financial report is signed.

xii. Discuss with the external auditor the scope of the audit and the planning of the audit.

xiii. Discuss with the external auditor issues arising from the audit, including any management letter issued by the auditor and the resolution of such matters.

xiv. Review tendering arrangements and advise Council. xv. Review the annual performance statement and recommend its adoption to Council. xvi. Review issues relating to national competition policy, financial reporting by Council

business units and comparative performance indicators. xvii. Identify and refer specific projects or investigations deemed necessary through the Chief

Executive Officer, the internal auditor and the Council if appropriate. Oversee any subsequent investigation, including overseeing of the investigation of any suspected cases of fraud within the organisation.

xviii. Monitor the progress of any major lawsuits facing the Council. xix. Address issues brought to the attention of the Committee, including responding to

requests from Council for advice that are within the parameters of the Committee's terms of reference.

xx. Report to Council after each meeting, in the form of minutes or otherwise, and as necessary and provide an annual report to Council summarising the activities undertaken during the year.

xxi. The Committee in conjunction with Council and the Chief Executive Officer should

develop the Committee's performance indicators. xxii. The Committee, through the Chief Executive Officer and following authorisation from the

Council, and within the scope of its responsibilities, may seek information or obtain expert advice on matters of concern.

xxiii. Advise Council on significant risk management issues related to the Shire of Corrigin including major issues involving: The Community; The Workforce; Vehicles and Plant; Buildings and Similar Property; Revenue Streams; Legal Liability; Electronically Stored Information; Environmental Impact; Fraud; and Reputation.

xxiv. Review reports on the appropriateness and effectiveness of the Shire's systems and procedures in relation to: risk management; internal control; and legislative compliance

and report to Council. 9.4 Reporting Powers

The Committee: Shall report to Council and provide recommendations on matters pertaining to its

terms of reference by assisting elected members in the discharge of their responsibilities for oversight and corporate governance of the local government.

Does not have executive powers or authority to implement actions in areas that management has responsibility.

Is independent of the roles of the Chief Executive Officer and his senior staff as it does not have any management functions.

Does not have any role pertaining to matters normally addressed by the Local Emergency Management Committee and Council in relation to financial

management responsibilities in relation to budgets, financial decisions and expenditure priorities.

Is a separate activity and does not have any role in relation to day-to-day financial management issues or any executive role or power.

Shall after every meeting forward the minutes of that meeting to the next Ordinary meeting of the Council, including a report explaining any specific recommendations and key outcomes.

Shall report annually to the Council summarising the activities of the Committee during the previous financial year.

10.0 TERMINATION OF COMMITTEE Termination of the Committee shall be: a) in accordance with the Local Government Act 1995; or b) at the direction of the Council. 11.0 AMENDMENT TO THE INSTUMENT OF APPOINTMENT AND DELEGATION This document may be altered at any time by the Council. 12.0 COMMITTEE DECISIONS The Committee recommendations are advisory only and shall not be binding on Council

1. DECLARATION OF OPENING The Chairperson, Cr L Baker opened the meeting at 10.41am.

2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

ATTENDANCE Shire President Cr. L Baker Deputy Shire President Cr. D L Hickey Cr. S G Hardingham Cr. M B Dickinson Cr. F R Gilmore Cr. J A Mason Cr. M A Weguelin

Chief Executive Officer N A Manton Governance Executive Officer J K Baker

3. DECLARATIONS OF INTEREST

NIL

4. CONFIRMATION AND RECEIPT OF MINUTES That the minutes of the Shire of Corrigin Audit and Risk Management Committee Meeting held in the Council Chambers on 20 March 2018 (Attachment 4.1) be confirmed as a true and correct record. COMMITTEE’S RECOMMENDATION Moved: Cr Mason Seconded: Cr Dickinson That the minutes of the Shire of Corrigin Audit and Risk Management Committee Meeting held in the Council Chambers on 20 March 2018 (Attachment 4.1) be confirmed as a true and correct record.

Carried 7/0

5. MATTERS ARISING FROM MINUTES NIL

6. REPORTS Auditor General - Increased Audit Fees The Auditor General will be conducting audits from 2018/19 and advised local governments to allow for double their previous financial audit fee. The Auditor General has taken on 46 local government financial audits this year and the average fee increase for those was approximately 70% so a budget figure of $50,000 has been suggested for the Shire of Corrigin.

Further clarity on potential fees or audit scope is not currently available until a review of our current audits with Moore Stephens has been conducted and won’t be done until closer to the time that they actually take on the audit (most likely early next year). Without knowing what service the Shire of Corrigin is currently receiving from Moore Stephens they cannot tell what additional requirements will be needed. The Shire of Corrigin currently pays $30,000 per year for auditing from Moore Stephens.

At the recent Central Country Zone meeting held in Darkan the issue of audits was raised and the Shire of Brookton provided some feedback on their experience as they are currently being audited by Auditor General including: Expect future audits to be conducted over two weeks for interim audit and additional

two weeks for final audit. Council and management will need to prepare for Performance Audits in future in

addition to financial audit. The Shire Corrigin will need to focus on continuous improvement. The recent CCC

inquiries into the City of Perth and Shires of Dowerin, Exmouth, Carnarvon and Halls Creek, along with recently media reports and comments about amalgamations, should put all Councils on notice that they need to raise standards and aim for best practice.

The Auditors will produce a list of findings and provide an option for management and/or Council to make comment prior to checking that the improvements have been implemented at subsequent audits.

Auditors will want to meet with the audit committee to check their understanding of the finances.

The scope of audits conducted by the Auditor General, or contracted auditors, has increased and advanced notice has been provided that the initial focus will be on the following key areas: Procurement Credit cards Capital projects such as Royalties for Regions over past 5 years Tender process General procedures Risk including separation of duties

Bond on Corrigin Recreation and Events Centre There has been ongoing frustration between users of CREC, CRC as booking agents and cleaner about the administration and cleaning of the CREC. There is a risk that the Shire of Corrigin is sustaining financial and reputational damage as a result of the current booking system, usage agreements and expectations. The issue will need to be further considered in the review of fees and changes as the current administration cost of managing the booking and bond payment system may outweigh risk that the bond aimed to mitigate.

Note: Cr Weguelin left the meeting at 10.54am. Note: Cr Weguelin re-entered the meeting at 10.54am.

Next meeting in conjunction with CEO performance review Sept Was scheduled for 18 Sept but not best practice to have committee meetings on same day as council meeting. If the meeting is week before then any resolutions can be added to council agenda in time for consideration.

7. MATTERS REQUIRING A COMMITTEE DECISION

7.1 Interim Audit Feedback Applicant: Shire of Corrigin Date: 6/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: FM.0045 Attachment Ref: NIL SUMMARY Feedback from the interim audit conducted at the Shire of Corrigin office on 23-24 April 2018 BACKGROUND The Shire of Corrigin auditors conducted the interim audit on 23-24 April 2018 COMMENT Moore Stephens auditors noted seven areas on non-compliance that will need to be addressed prior to the final audit in September/ October 2018.

1. Passwords are not being changed regularly. 2. Manual rates rolling reconciliation was not performed on monthly basis. 3. Journal entries are not being reviewed by a person independent of the preparer. 4. No credit card agreement between the cardholder (Manager Works) and the Shire. 5. Audit trail report for changes in creditor’s master file are not printed and reviewed by

a senior person. 6. Audit trail report for changes to payroll are not printed or reviewed by a senior

person. 7. Assets not reconciled on a monthly basis.

Items 3, 5, 6 and 7 have been addressed and the CEO will work with senior staff to ensure that the remaining areas of non-compliance are addressed by 30 June 2018 STATUTORY ENVIRONMENT Local Government Act 1995, 7.12A – Duties of a Local Government in respect to the Audit.

POLICY IMPLICATIONS 3.1 Risk Management Policy FINANCIAL IMPLICATIONS NIL

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community

Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 4.1.3 Maintain accountability and

financial responsibility to ensure the stability of the Shire



VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That the Audit and Risk Management Committee recommend that Council receive the Interim Audit feedback from Moore Stephens and notes the areas that have been addressed and issues to be completed by 30 June 2018. COMMITTEE’S RECOMMENDATION Moved: Cr Weguelin Seconded: Cr Gilmore That the Audit and Risk Management Committee recommend that Council receive the Interim Audit feedback from Moore Stephens and notes the areas that have been addressed and issues to be completed by 30 June 2018.

Carried 7/0

7.2 Internal Audit - Annual Leave Accruals and Long Service Leave Applicant: Shire of Corrigin Date: 6/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: PER.0051 Attachment Ref: Attachment Draft Leave Management Policy Leave Accrual Report SUMMARY Council resolved in June and December 2017 that Shire management continue to provide Annual Leave and Long Service Leave progress reports to the Committee over the next twelve month period. BACKGROUND It was noted at the December 2017 Audit and Risk Committee meeting that staff members with deferred leave balances would be required to take the balance of their Long Service Leave in the first half of 2018 and acknowledged that Council was not prepared to provide any further extension of time. The staff with overdue long service leave accruals have taken or will be taking long service leave prior to 30 June 2018. Since the March Audit Committee meeting the CEO has worked with the Payroll Officer to review all staff leave accruals and check that the payroll system is accruing leave correctly. COMMENT The Shire of Corrigin has a significant current liability for annual and long service leave and this has been raised since at least April 2016 as an issue to be managed to ensure financial stability as well as maintain adequate staff resources to deliver services to the Council and community. Having employees with excessive leave accruals can have the following impact:

Increased financial liability due to accumulated leave accruals; Increased financial liability due to increments in employee rate of pay, as the rate of

pay is the current rate at the time at which is taken or paid, not the time at which it was accrued;

Wellbeing effects of employees not having time away from work and risk of burnout; Decrease in productivity; Risk of covering up fraudulent activities; and Increase in contract or relief staff to cover periods of extended leave.

As per the Long Service Leave Regulations, the rate of pay for Long Service Leave entitlement is capped at 10 years and 6 months meaning that any future increases in a staff member’s pay beyond 10 years and 6 months does not automatically apply to the rate of pay at the time they take Long Service Leave. The Regulations provide for at least two months’ notice in writing of an intention to take the leave. The CEO notes that at the Audit Committee authorised the payment of long service leave entitlements at current pay rates until 30 June 2018 is in excess of the Local Government Act 1995 - section 5.48 Local Government (Long Service Leave) Regulations and was have been provided as an incentive to take the overdue Long Service Leave. Previous procedures endorsed in April 2016 provided guidance to enable staff to reduce the balance but subsequent actions and Council resolutions differed from these guidelines especially in relation to Long Service Leave.

The CEO has identified ten employees with over two years’ worth of annual leave, with eight of the ten being employees in the works department. The CEO and Manager of Works will encourage employees in the works department to reduce the excess leave in the next two months prior to the commencement of the 2018/19 road construction program. Employees covered by the existing Enterprise Agreement 2014 are entitled to cash out their annual leave with the following conditions:

At least at least four weeks annual leave must be retained. There must be a signed, written agreement with their employer on each occasion

(that outlines the amount of leave being cashed out, the amount they will be paid and the date it will be paid).

The payment for the cashed out leave has to be the same as what the employee would have been paid if they took the leave.

It is unlawful for an employer to force (or try to force) an employee to make (or not make) an agreement to cash out annual leave.

The administration staff annual leave balance will be reduced following recent leave taken and termination payment. STATUTORY ENVIRONMENT Local Government Act 1995, Local Government (Long Service Leave) Regulations Shire of Corrigin Enterprise Agreement 2014 POLICY IMPLICATIONS 3.1 Risk Management Policy 2.17 Significant accounting policies FINANCIAL IMPLICATIONS Current liability for annual and long service leave currently $498,900 COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community





VOTING REQUIREMENT Simple Majority

OFFICER’S RECOMMENDATION 1. That a policy/ procedure be developed to provide guidelines for the management of

leave for Shire of Corrigin employees.

2. The CEO and Manager of Works encourage employees in the works department to

reduce the excess leave in the next two months prior to the commencement of the

2018/19 road construction program or consider cash out option to reduce leave

accruals over eight weeks. COMMITTEE’S RECOMMENDATION Moved: Cr Gilmore Seconded: Cr Mason

1. That a policy/procedure be developed to provide guidelines for the management of

leave for Shire of Corrigin employees.

2. The CEO and Manager of Works direct employees in the works department to

reduce the excess leave in the next two months prior to the commencement of the

2018/19 road construction program or consider cash out option to reduce leave

accruals over eight weeks. Carried 7/0

7.3 Internal Audit - Practices Status Report Applicant: Shire of Corrigin Date: 6/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: RM 0013 Attachment Ref: Attachment Practices Status Report SUMMARY The Audit and Risk Management Committee is requested to recommend that Council accept the Review of Shire of Corrigin Practices Status Report.

BACKGROUND As a result of the Corruption and Crime Commission (CCC) report on the Matter of Governance at the Shire of Dowerin the executive reviewed matters raised in the report and reviewed the Shire of Corrigin current practices, with the intention of the report to assess, learn and upgrade the Shire of Corrigin’s resistance to corruption, as recommended by the CCC. The review of Shire of Corrigin practices based on issues raised from the CCC report into the Shire of Dowerin included a number of recommendations to strengthen the Shire’s resistance to potential corruption. Council endorsed the report and recommendations at the March 2017 Ordinary meeting. COMMENT Following the presentation of the initial Shire of Corrigin Practices Report it was recommended that progress on addressing some of the issues has commenced and a quarterly status report will be presented to the Audit and Risk Management Committee. The Status report has been updated with changes represented in bold. Previous reported matters have been removed from the status report. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATIONS 3.1 Risk Management Policy FINANCIAL IMPLICATIONS NIL

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community

Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 4.1.1 Provide leadership,

communication and active engagement with the community

4.1.1.1 Elected members provide strategic leadership for the benefit of the community.




VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That the Audit and Risk Management Committee recommend that Council receive the Review of Shire of Corrigin Practices Status report and note the continuing progress. COMMITTEE’S RECOMMENDATION Moved: Cr Dickinson Seconded: Cr Hickey That the Audit and Risk Management Committee recommend that Council receive the Review of Shire of Corrigin Practices Status report and note the continuing progress.

Carried 7/0

7.4 Internal Audit – Credit Cards Applicant: Shire of Corrigin Date: 6/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: NIL Attachment Ref: NIL SUMMARY Review of Credit Card Policy BACKGROUND The Auditor General has recently noted the following recommendations with regard to local government credit cards. Local governments should:

Ensure policies specify requirements for all key credit card processes. Keep adequate records of all card transactions, including information that describes

the nature/purpose of the expenditure and evidence of review and approval. Cancel redundant cards in a timely manner to avoid loss and/or misuse of cards Regularly monitor outstanding transactions to identify and follow up on long

outstanding unacquitted transactions Ensure senior management periodically reviews credit card use, to confirm

compliance with policies and to identify any abnormal trends. The results of these reviews should be documented and retained.

COMMENT Until recently the overall account credit limit was $50,000 which was higher than the Council combined approved credit limit on the three credit cards. This presented a risk to the organisation and is a very high amount of credit that could potentially be misused. The account limit has now been reduced to overall account limit of $40,000. STATUTORY ENVIRONMENT Local Government Act 1995.

POLICY IMPLICATIONS 2.18 Corporate Credit Card Policy 3.1 Risk Management Policy FINANCIAL IMPLICATIONS NIL COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community





VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That the total credit card account limit at bank be reduced to $20,000 and that the credit card policy be reviewed to reduce the credit card limits as follows: CEO$10,000 DCEO $5,000 Manager of Works $5,000

COMMITTEE’S RECOMMENDATION Moved: Cr Mason Seconded: Cr Hickey That the total credit card account limit at bank be reduced to $20,000 and that the credit card policy be reviewed to reduce the credit card limits as follows: CEO$10,000 DCEO $5,000 Manager of Works $5,000

Carried 7/0

Cr Gilmore asked for an update on the tenders for mechanical and gravel pushing services. The CEO reported that the tenders had been advertised with a closing date of 26 June 2018. The specifications in the tender covered the estimated gravel quantities and services required and with any additional repairs and maintenance to be approved by the Manager of Works.

8. NEXT MEETING Monday 10 September 2018 at 6.00pm.

9. MEETING CLOSURE

The Chairperson, Cr L Baker closed the meeting at 12.04pm.

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK

3380 04/05/2018 JANEANE MASON REFUND OF 2017 COUNCIL NOMINATION FEE 80.00$ TRUST

3381 04/05/2018 MICHAEL ANDREW WEGUELIN REFUND OF 2018 COUNCIL NOMINATION FEE 80.00$ TRUST

3382 04/05/2018 SHANE MCGREGOR NEWMAN REFUND OF 2017 COUNCIL NOMINATION FEE 160.00$ TRUST

EFT12537 04/05/2018 BUILDING COMMISSION (DEPT OF MINES,

INDUSTRY REGULATION & SAFETY)

BUILDING SERVICES LEVY FOR APRIL 2018 422.44$ TRUST

EFT12538 04/05/2018 CO-OPERATIVE BULK HANDLING LIMITED RECEIVAL FEE (GRAIN DONATIONS) 2,030.04$ TRUST

EFT12539 17/05/2018 PUBLIC TRANSPORT AUTHORITY TRANSWA TICKETING SALES FOR APRIL 2018 149.17$ TRUST

EFT12540 17/05/2018 SHIRE OF CORRIGIN TRANSWA TICKETING COMMISSION FOR APRIL 2018 26.28$ TRUST

20306 04/05/2018 SHIRE OF CORRIGIN OFFICE PETTY CASH REIMBURSEMENT APRIL 2018 176.17$ MUNI

20307 04/05/2018 SHIRE OF DANDARAGAN REIMBURSEMENT FOR SHARE IN CATERING 50.00$ MUNI

20308 04/05/2018 SYNERGY ELECTRICITY CHARGES 8,038.45$ MUNI

20309 04/05/2018 WATER CORPORATION OF WA WATER USAGE 3,588.95$ MUNI

20310 10/05/2018 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS 170.00$ MUNI

20311 17/05/2018 SHIRE OF CORRIGIN DEPOT PETTY CASH REIMBURSEMENT APRIL 2018 125.30$ MUNI

20312 17/05/2018 SYNERGY ELECTRICITY CHARGES 11,902.05$ MUNI

20313 17/05/2018 WATER CORPORATION OF WA WATER USAGE 17,047.27$ MUNI

20314 24/05/2018 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS 177.00$ MUNI

EFT12486 04/05/2018 ABSARLUTE BRICK PAVING RETAINING WALL AT CORRIGIN NETBALL COURTS 7,112.00$ MUNI

EFT12487 04/05/2018 AUSQ TRAINING STAFF TRAINING 1,899.00$ MUNI

EFT12488 04/05/2018 AVON WASTE 4 WEEKS RUBBISH COLLECTION 18,242.55$ MUNI

EFT12489 04/05/2018 ADVANCED AUTOLOGIC PTY LTD PLANT PARTS AND REPAIRS 90.00$ MUNI

EFT12490 04/05/2018 AUTOPRO NORTHAM PLANT PARTS AND REPAIRS 69.36$ MUNI

EFT12491 04/05/2018 BEST OFFICE SYSTEMS STATIONERY SUPPLIES 209.17$ MUNI

EFT12492 04/05/2018 BF WALSH EARTHMOVING CONTRACTOR WANDRRA - PUSHING UP GRAVEL 17,648.95$ MUNI

EFT12493 04/05/2018 BROWNLEY'S PLUMBING & GAS PLUMBING SERVICES 1,758.35$ MUNI

EFT12494 04/05/2018 BUNNINGS GROUP LIMITED HARDWARE SUPPLIES 382.06$ MUNI

EFT12495 04/05/2018 CHADWEN HOLDINGS TRUST WORKING WITH CHILDREN CHECKS FOR CRC STAFF,

ANZAC DAY POSTAGE CHARGES

371.40$ MUNI

EFT12496 04/05/2018 CJS AGRI-MECHANICS SERVICE GRADERS AND PRIME MOVER 1,963.50$ MUNI

EFT12497 04/05/2018 CORE BUSINESS AUSTRALIA SUPERVISION OF WORKS TO SHIRE ROAD ASSETS 37,202.56$ MUNI

EFT12498 04/05/2018 CORRIGIN ENGINEERING PTY LTD MANUFACTURE TOOL BOXES FOR SIGNS 1,732.58$ MUNI

LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF MAY 2018



EFT12499 04/05/2018 CORRIGIN HOTEL REFRESHMENTS AND CATERING 55.99$ MUNI

EFT12500 04/05/2018 CORRIGIN NEWSAGENCY NEWSPAPERS, STATIONERY AND CRC MOVIE CLUB DVD FOR

MARCH 2018 72.10$ MUNI

EFT12501 04/05/2018 CORRIGIN OFFICE SUPPLIES STATIONERY SUPPLIES 834.25$ MUNI

EFT12502 04/05/2018 CORRIGIN TYREPOWER TYRES FOR VARIOUS PLANT 1,919.00$ MUNI

EFT12503 04/05/2018 CR INDUSTRIES PLANT PARTS AND REPAIRS 427.35$ MUNI

EFT12504 04/05/2018 COURIER AUSTRALIA FREIGHT CHARGES 35.16$ MUNI

EFT12505 04/05/2018 DAWN'S DELIGHTS REFRESHMENTS AND CATERING 154.00$ MUNI

EFT12506 04/05/2018 DI & SM HICKEY WANDRRA - PURCHASE OF GRAVEL 13,781.90$ MUNI

EFT12507 04/05/2018 ELDERS RURAL SERVICES AUSTRALIA LIMITED STAFF UNIFORM - SAFETY WORK BOOTS 166.00$ MUNI

EFT12508 04/05/2018 ERGOLINK ERGONOMIC EQUIPMENT AS PER EROGNOMIC ASSESSMENT 1,505.72$ MUNI

EFT12509 04/05/2018 FIRST HEALTH SERVICES CORRIGIN MEDICAL CENTRE SERVICE FEE APRIL 2018 10,498.55$ MUNI

EFT12510 04/05/2018 GANNAWAY BROS. HARDWARE SUPPLIES 244.85$ MUNI

EFT12511 04/05/2018 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS 231.00$ MUNI

EFT12512 04/05/2018 HOSEPATCH PTY LTD HYDRAULIC HOSE REPAIR KIT 550.00$ MUNI

EFT12513 04/05/2018 HANSON CONSTRUCTION MATERIALS PTY LTD 52 TONNES OF YELLOW SAND 2,163.88$ MUNI

EFT12514 04/05/2018 JASON SIGNMAKERS WANDRRA - PURCHASE OF GUIDEPOSTS 2,622.18$ MUNI

EFT12515 04/05/2018 KATEMS SUPERMARKET REFRESHMENTS AND CATERING 299.62$ MUNI

EFT12516 04/05/2018 LANDGATE RURAL UV'S CHARGEABLE SCHEDULE 80.90$ MUNI

EFT12517 04/05/2018 LARRY DAVID JONES REIMBURSEMENT FOR FUEL FOR COMMUNITY BUS 48.09$ MUNI

EFT12518 04/05/2018 LIBERTY OIL RURAL PTY LTD FUEL SUPPLIES FOR MAY 2018 13,462.00$ MUNI

EFT12519 04/05/2018 MARKET CREATIONS CLOUD READINESS ASSESSMENT 1,408.00$ MUNI

EFT12520 04/05/2018 MCMILES INDUSTRIES PTY LTD WANDRRA - RE-COMMISION BORE 2,399.00$ MUNI

EFT12521 04/05/2018 NARROGIN PETALS & BLOOM FLORIST WREATH FOR 2018 ANZAC DAY DAWN SERVICE 110.00$ MUNI

EFT12522 04/05/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS 569.80$ MUNI

EFT12523 04/05/2018 PERFECT COMPUTER SOLUTIONS PTY LTD COMPUTER CONSULTANCY 297.50$ MUNI

EFT12524 04/05/2018 SELLARS AG SERVICES PTY LTD BOOT SCRAPER MAT 33.00$ MUNI

EFT12525 04/05/2018 SHIRE OF CORRIGIN - TRUST TRANSFER OF BSL COMPONENT OF BA 07-2018 FROM MUNI

TO TRUST ACCOUNT

56.65$ MUNI

EFT12526 04/05/2018 SIGMA CHEMICALS POOL CHEMICALS AND POOL CLEANING SUPPLIES 552.20$ MUNI



EFT12527 04/05/2018 SPORT AND RECREATION SURFACES PTY LTD PROGRESS PAYMENT - CONSTRUCTION OF OUTDOOR

MULTIPURPOSE COURTS

43,516.55$ MUNI

EFT12528 04/05/2018 STATE LIBRARY OF WESTERN AUSTRALIA 2017 / 2018 FREIGHT RECOUP - CORRIGIN PUBLIC LIBRARY 301.82$ MUNI

EFT12529 04/05/2018 STIRLING FREIGHT EXPRESS FREIGHT CHARGES 293.11$ MUNI

EFT12530 04/05/2018 STS HEALTH SERVICE THE AUTOCLAVE AT CORRIGIN DENTAL CLINIC 1,407.89$ MUNI

EFT12531 04/05/2018 THE BUTCHERS BLOCK REFRESHMENTS AND CATERING 269.74$ MUNI

EFT12532 04/05/2018 THE WORKWEAR GROUP PTY LTD STAFF UNIFORM 201.30$ MUNI

EFT12533 04/05/2018 TOTAL EDEN PTY LTD RETICULATION FITTINGS FOR OVAL 1,708.33$ MUNI

EFT12534 04/05/2018 WA CONTRACT RANGER SERVICES RANGER SERVICES 420.75$ MUNI

EFT12535 04/05/2018 WA LOCAL GOVERNMENT ASSOCIATION STAFF TRAINING 2,708.00$ MUNI

EFT12536 04/05/2018 WILLIAM PEARCE STAFF REIMBURSEMENT 720.00$ MUNI

EFT12541 17/05/2018 CELLARBRATIONS @ CORRIGIN REFRESHMENTS AND CATERING 46.00$ MUNI

EFT12542 17/05/2018 CJS AGRI-MECHANICS SERVICE SIDE TIPPER 1,660.95$ MUNI

EFT12543 17/05/2018 CORRIGIN HARDWARE HARDWARE SUPPLIES 1,078.08$ MUNI

EFT12544 17/05/2018 CORRIGIN OFFICE SUPPLIES STATIONERY SUPPLIES 14.20$ MUNI

EFT12545 17/05/2018 CORRIGIN TYREPOWER REPAIR PLANT TYRE 44.00$ MUNI

EFT12546 17/05/2018 GANNAWAY BROS. HARDWARE SUPPLIES 151.00$ MUNI

EFT12547 17/05/2018 GREAT SOUTHERN FUEL SUPPLIES FUEL SUPPLIES FOR APRIL 2018 1,742.29$ MUNI

EFT12548 17/05/2018 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS 13,170.01$ MUNI

EFT12549 17/05/2018 IGA CORRIGIN REFRESHMENTS AND CATERING 261.51$ MUNI

EFT12550 17/05/2018 ISWEEP TOWN & COUNTRY STREET SWEEPING IN CORRIGIN TOWNSITE 3,267.00$ MUNI

EFT12551 17/05/2018 JASON SIGNMAKERS VARIOUS STREET BLADE SIGNS, POSTS AND BRACKETS 1,635.15$ MUNI

EFT12552 17/05/2018 MCMILES INDUSTRIES PTY LTD PLANT REPAIRS, SET UP OF NEW STANDPIPE 6,781.85$ MUNI

EFT12553 17/05/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS 661.14$ MUNI

EFT12554 17/05/2018 RE GEORGE PLANT HIRE 5,236.00$ MUNI

EFT12555 17/05/2018 STAR TRACK EXPRESS PTY LTD FREIGHT CHARGES 234.30$ MUNI

EFT12556 17/05/2018 THE WEST AUSTRALIAN 2018 ANZAC DAY DAWN SERVICE ADVERTISEMENT 50.00$ MUNI

EFT12557 17/05/2018 WA LOCAL GOVERNMENT ASSOCIATION WALGA REMUNERATION SURVEY 1,210.00$ MUNI

EFT12559 24/05/2018 AUSTRALIAN WORKERS' UNION PAYROLL DEDUCTIONS 48.00$ MUNI

EFT12560 24/05/2018 MUNICIPAL EMPLOYEES UNION PAYROLL DEDUCTIONS 82.00$ MUNI

EFT12561 24/05/2018 SHIRE OF CORRIGIN OUTSIDE STAFF SOCIAL CLUB PAYROLL DEDUCTIONS 100.00$ MUNI



EFT12562 24/05/2018 AMP SUPERANNUATION SAVINGS TRUST SUPERANNUATION CONTRIBUTIONS 407.82$ MUNI

EFT12563 24/05/2018 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 2,853.58$ MUNI

EFT12564 24/05/2018 AVANTEOS INVESTMENTS LTD PAYROLL DEDUCTIONS 205.10$ MUNI

EFT12565 24/05/2018 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 827.10$ MUNI

EFT12566 24/05/2018 CBH SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 452.64$ MUNI

EFT12567 24/05/2018 FIRSTWRAP PLUS SUPER AND PENSION SUPERANNUATION CONTRIBUTIONS 352.17$ MUNI

EFT12568 24/05/2018 WA SUPER SUPERANNUATION CONTRIBUTIONS 19,297.82$ MUNI

EFT12569 29/05/2018 AUSTRALIAN TAXATION OFFICE BAS PAYMENT FOR THE MONTH OF APRIL 2018 708.00$ MUNI

EFT12570 29/05/2018 BF WALSH EARTHMOVING CONTRACTOR WANDRRA - PUSHING UP GRAVEL 46,799.50$ MUNI

EFT12571 29/05/2018 CO-OPERATIVE BULK HANDLING LIMITED 2017 GRASS ROOTS FUNDING -RETURN OF MONIES 2,000.00$ MUNI

EFT12572 29/05/2018 PJV & V HOVELL WANDRRA - PURCHASE OF GRAVEL 13,980.01$ MUNI

EFT12573 29/05/2018 SHIRE OF CORRIGIN - LICENSING BANK FEES MARCH 2018 30.00$ MUNI

EFT12558 14/05/2018 DEPARTMENT OF TRANSPORT - P/L BANK FEE ADJUSTMENT 10.00$ LIC

DD9265.1 01/05/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT 1,355.10$ LIC



DD9271.1 04/05/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT 156.20$ LIC





















DD9226.1 01/05/2018 WESTNET PTY LTD INTERNET CHARGES 104.95$ MUNI




DD9246.1 02/05/2018 NATIONAL AUSTRALIA BANK CREDIT CARD PAYMENTS 298.95$ MUNI

DD9224.1 11/05/2018 TELSTRA MOBILE PHONE CHARGES 837.95$ MUNI

DD9225.1 17/05/2018 TELSTRA PHONE CHARGES 12.20$ MUNI










JNL 10/05/2018 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 09.05.2018 55,368.10$ MUNI

JNL 24/05/2018 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 23.05.2018 56,500.68$ MUNI

JNL 29/05/2018 TREASURY CLEARING ACCOUNT TRANSFER OF FUNDS TO RESERVE ACCOUNT 15,575.00$ MUNI

524,837.21$

MUNICIPAL ACCOUNT PAYMENTS $491,901.03

TRUST ACCOUNT PAYMENTS 2,947.93$

LICENSING ACCOUNT PAYMENTS 29,988.25$

STEVENSON TRUST ACCOUNT PAYMENTS -$

$524,837.21

DATE DETAILS DESCRIPTION AMOUNT

19/04/2018 HAPPYTEL NEW PHONE COVER AND SCREEN PROTECTOR 68.00$

19/04/2018 JB HI-FI MICROSOFT SURFACE KEYBOARD 199.95$

26/04/2018 THE MALLEE TREE CAFÉ LUNCH FOR CEO MENTORING PROGRAM 31.00$

CREDIT CARD TOTAL 298.95$

CREDIT CARD TOTAL -$

CREDIT CARD TOTAL -$

BILLING ACCOUNT -$

TOTAL CREDIT CARD PAYMENTS 298.95$

- all transactions are expenses incurred by the Shire of Corrigin;

- all purchases have been made in accordance with the Shire of Corrigin policy and procedures;

- all purchases are in accordance with the Local Government Act 1995 and associated regulations;

- no misuse of the any corporate credit card is evident .

Catherine Ospina Godoy 14 / 05 /2018 .

Signature

I, Catherine Ospina Godoy, Manager Finance, have reviewed the credit card payments and confirm that from the descriptions on the

documentation provided that ;

CARD NUMBER 4557-XXXX-XXXX-9989

SHIRE OF CORRIGIN

NAB BUSINESS MASTERCARD

PAYMENTS OF ACCOUNTS BY CREDIT CARD

FOR THE STATEMENT PERIOD: 29 MARCH 2018 TO 27 APRIL 2018



mf

Line

377 Walton Street CORRIGIN WA 6375

Phone: (08) 9063 2507 Fax: (08) 6313 0645

Email: [email protected]

Thursday, 15 March 2018

1 | P a g e

®

Shire of Corrigin

Att: Julia Baker

PO Box 221

CORRIGIN WA 6375

15th March 2018

To Julia

REQUEST TO MOVE PROPOSED SHED – PA 17/12; A1030

I am writing in reference to Planning Approval, letter dated 27 November 2017- your

reference PA 17/12; A1030, that I have previously received from Rob Paull.

At Corrigin Engineering we are looking to expand our scope of works and service to customers,

this will require us to build a new workshop in our second yard. As you may or may not be

aware we are now a major stockist of steel for Liberty Onesteel and have closed in the existing

workshop on the block to house our stock. We strongly feel that by expanding our business

profile it will lead to more and more people coming to Corrigin and hopefully staying. It will

also mean more employment within Corrigin as we continue to expand. This leads us to the

problem of building another workshop to suit our expanding profile due to the location of the

existing workshop.

The original Planning Approval that was issued was based on the new proposed workshop

being constructed between the existing structure and the neighbouring yard belonging to Mr

Rick Gilmore. What we would propose to do is build our new workshop along the boundary

line on Walton street, we see this as being our best option in the design & layout of our yard.

Changing the proposed workshop location and being able to build close to the Walton Street

boundary will also keep the building out of the designated Bushfire Prone area which is

obviously beneficial to everybody.

This change will also be the safest for our customers, as the attached diagram shows if we can

build on or near the boundary it gives us the opportunity to make our yard a “drive through”.

This would negate the need for customers to have to reverse in our yard/onto the street and

also for them to exit onto Tassell street. The ability to turn onto Walton street from Tassell

street we see as being very beneficial for our customers as it eliminates the blind spot of


Phone: (08) 9063 2507 Fax: (08) 6313 0645



2 | P a g e

®

entering a road on an angle. During harvest periods especially, Walton street becomes very

busy with Road Trains going to and from CBH, we do not want to be putting people in a

compromised position leaving our yard if it can be helped. This is illustrated on drawing 7

which shows our proposed traffic flow and the existing gravel crossovers onto Tassell and

Walton streets. The proposed parking areas which detailed on drawing 4, will be heavily

compacted gravel with the dimensions shown.

The workshop itself will be made from premium colourbond products in Deep Ocean with

silver flashings and in no way will it detract from the current landscape. Both ends will have

swinging doors which will open outwards, there will be no other openings along either the

eastern or western walls. The Northern end will have a personal access door as part of the

main swinging door which will also open outwards. All of which is detailed in drawings 3, 6

and 7. The drainage of stormwater is depicted in drawing 9 and shows the downpipe outlets

at the northern end of the building and discharging into the Walton street verge drainage.

All the bottlebrushes will remain on the verge as we do not want to take away from the

current appearance of the area. All existing trees will stay on the block as we don’t have any

need to remove them. The current vegetation layout is shown in drawing number 4 also.

It is our understanding that there are recommended boundary limits and that they are also

up to the discretion of the shire council. We would like to utilise our property in the best

manner possible and to do this would need to build closer to the boundary than the initial

recommended distance. As the road verge is 7m wide from the bitumen to our boundary

fence we can’t foresee building on or near the boundary becoming an issue in the future as

hopefully our town continues to grow.

When we first approached Robb Paul (former CEO) and Darryle Baxter (building surveyor),

about building a new workshop it was suggested to us that this location would be the best

suited to our needs. The more thought we put into it the smarter it seems to talk to the shire

council about our needs and concerns. Due to steel lengths being up to 12 metres being able

to utilise all the available space within our yard would significantly lessen the risk to customers

who perhaps aren’t used to being around moving machinery. Unfortunately there is no way

for us to completely separate customers from our equipment, so being able to utilise the most

area possible for this reason is at the forefront of our planning. Within our scope of works our

projects are getting bigger every year and being able to move machines in our yard would

also be very beneficial. As it is setup at the moment, at times we need to be on the road to

watch for traffic as semi trailers reverse out of our yard onto Walton street. If we could


Phone: (08) 9063 2507 Fax: (08) 6313 0645



3 | P a g e

®

eliminate these problems without “de-facing” the surrounding area we believe will be

beneficial for everybody.

Thank you for your time and consideration on this matter.

Steve Warwick, Director.

ATTACHMENT 8.2.4.1 ‐ Submission from Department of Local Government, Sport and Cultural

Industries (copy of email):

From: Carmen Chia [mailto:[email protected]] Sent: Monday, 21 May 2018 3:56 PM To: Shire of Corrigin Subject: ICR185420 - Attn: Natalie Manton - Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018 - Department comments Dear Ms Manton This email is in response to your letter dated 11 April 2018 regarding the Shire’s proposed local law. The Department’s comments are noted below. Please contact me if you have any queries regarding the comments.

Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018

1. Local law made under Health Act The Department notes that this local law is made under the Health (Miscellaneous Provisions) Act 1911 in addition to the Local Government Act 1995. Accordingly, the Shire should ensure that a copy of the local law has been forwarded to the Minister for Health, if this has not occurred already.

2. Enactment clause

The current date in the enactment clause of 20 March 2018 is incorrect. Under section 3.12(4) of the Local Government Act 1995, a local law can only be made after the public submission period has closed. The date that should appear in the enactment clause will be a date after the public submission period, when the Council considers the final copy of the proposed local law and resolves to ‘make’ that local law. The Shire should ensure the correct date appears in the final copy of the local law when it is formally made by the Council. A failure to do this may result in the Delegated Legislation Committee requesting an undertaking to amend the local law.

3. General formatting

It is suggested that the Shire should amend clause 5(1)(a)(i) as follows: --- (i) In subclause 1.4(1) insert the following definitions in alphabetical order:

Association has the meaning given to it in the Associations Incorporation Act 2015; premises has the meaning given to it by the Health (Miscellaneous Provisions) Act 1911;

qualified person is a person who holds either the Item 1 License or an Item 4 License as prescribed in ‘Table 131 – Licensees and entitlements’ of the Ozone Protection and Synthetic Greenhouse Gas Management Regulations 1995;

---

If the Shire does this, subparagraphs (v) and (vi) can be deleted. ---

4. Renumbering When State legislation is amended by Parliament, the remaining clauses are usually not renumbered. This avoids the need to update existing cross references which may end up inaccurate if the numbering has changed. While renumbering may be desirable in some circumstances, it is not legally necessary. The Shire has the option of retaining the current numbering in the principal local law.

5. Minor edits The following minor edits are suggested:

Delete heading “Part 1 – Preliminary” as there are no other parts in the local law. The Shire uses double quotation and single quotation marks interchangeably. For

consistency, it is suggested that the Shire use double quotation marks in all cases. In the proposed definition for qualified person, after “1999” insert “(Cth)” to indicate that the

Regulations are federal. Clause 4:

o In subclause (1), the phrases in quote marks should be bold, so they match the format in the principal local law.

o In subclause (2) replace “enabling” with “enacting”. Clause 6: As the clause only has one subclause, the designation “(1)” can be removed. Clause 7(a): delete the word “and” after the semicolon. Clause 8: delete the comma after “subclause 2.26(2)”. Clause 9: delete the comma after ‘”subclause 2.28(1)”. Clause 11:

o Delete “In clause 3.9 –”. o Remove the quotation marks in the inserted text. o Indent the inserted block text to the right to distinguish it from the rest of the clause. o Clause title changed to bold.

Clause 12(1): delete the comma and ‘entirely’, and remove the apostrophes around “(1)” Clause 13(10)(a)(i): remove the ellipsis’. Clause 13(1)(a)(ii): delete ‘entirely’. Clause 13(1)(a)(iii): insert ‘the’ before “clause column”. Clause 13(1)(a) (iii): delete “subclause” and put quote marks around “4.12” Since clause 13 only contains one subclause and one paragraph, the first two lines can be

deleted and replaced with “Schedule 1 is amended as follows”. Subparagraphs (i) to (iiv) can be redesignated as paragraphs (a) to (g).

Replace “This Local Law” with “This local law” in the paragraph above the common seal. Clause numbers followed by subsequent subclauses and paragraphs should be designated

as “clauses”. For example in clause 5, “subclause 1.4(1)” should be “clause 1.4(1)”. It is suggested that the Shire amend all clauses to reflect this.

Minister’s Directions – pursuant to s 3.12(7) of the Local Government Act 1995 Please note: once the Shire has published a local law in the Government Gazette, the Shire must comply with the requirements of the Minister’s Local Laws Explanatory Memoranda Directions 2010. The Shire must, within 10 working days of the Gazettal publication date, forward the signed Explanatory Memoranda material to the Committee at the current address:

Committee Clerk Joint Standing Committee on Delegated Legislation

Legislative Council Committee Office GPO Box A11 PERTH WA 6837 Email: [email protected] Tel: 9222 7404 Fax: 9222 7805

A copy of the Minister’s Directions and Explanatory Memoranda forms can be downloaded from the Department of Local Government and Communities website at www.dlgc.wa.gov.au. Failure to comply with the Directions may render the local law inoperable. Please note that my comments:

have been provided to assist the Shire with drafting matters in relation to the local law; do not constitute legal advice; have been provided in good faith for the Shire’s consideration; and should not be taken as an approval of content.

The Shire should ensure that a detailed editorial analysis of the proposed local law has been undertaken and that the content of the local law is in accordance with the Shire policies and objectives. Kind regards

Carmen Chia Legislation Officer

Department of Local Government, Sport and Cultural Industries 140 William Street, Perth WA 6000 GPO Box R1250, Perth WA 6844

Telephone +61 8 6552 1405

Email [email protected]

Web www.dlgsc.wa.gov.au

SHIRE OF CORRIGIN

ANIMALS, ENVIRONMENT AND NUISANCE

AMENDMENT LOCAL LAW 2018

HEALTH (MISCELLANEOUS PROVISIONS) ACT 1911 LOCAL GOVERNMENT ACT 1995

SHIRE OF CORRIGIN

ANIMALS, ENVIRONMENT AND NUISANCE AMENDMENT

LOCAL LAW 2018

Under the powers conferred by section 342 of the Health (Miscellaneous Provisions) Act 1911 and Subdivisions 1 and 2 of Division 2 of Part 3 of the Local Government Act 1995 and under all other powers enabling it, the Council of the Shire of Corrigin resolved on the 19th day of June in the year 2018 to make the following local law.

1 Citation

This local law may be cited as the Shire of Corrigin Animals, Environment and

Nuisance Amendment Local Law 2018.

2. Commencement

This local law comes into operation on the same day it is published in the Government Gazette.

3. Principal local law

This local law amends the Shire of Corrigin Animals, Environment and Nuisance Local Law 2016 as published in the Special Government Gazette No 219 on the 6 December 2016.

4. Title amended

(1) In the title of the local law, insert “(MISCELLANEOUS PROVISIONS)” between “HEALTH” and “ACT”.

(2) In the enacting clause, insert “(Miscellaneous Provisions)” between “Health” and “Act”.

5. Clause 1.4 amended

(1) In clause 1.4(1) –

(a) make the following amendments –

(i) insert the following definitions in alphabetical order:

Association has the meaning given to it in the Associations

Incorporation Act 2015;

premises has the meaning given to it by the Health (Miscellaneous

Provisions) Act 1911;

qualified person is a person who holds either the Item 1 License or an

Item 4 License as prescribed in ‘Table 131 – Licensees and entitlements’

of the Ozone Protection and Synthetic Greenhouse Gas Management

Regulations 1995 (Cth);

(ii) Amend the definition for an “affiliated person” by deleting the words

“Associations Incorporation Act 1987” and replacing with “Associations

Incorporation Act 2015”; and replacing the word “club” with the word

“association” where mentioned.

(iii) in the definition of “authorised person” after the words “this local law”

insert, “and an EHO”;

(iv) delete the definition of “EHO” and insert the following –

“EHO means –

(a) an Environmental Health Officer appointed by the local

government under the Public Health Act 2016 and includes any

acting or Assistant Environmental Health Officer to perform all

or any of the functions conferred on an Environmental Health

Officer under this local law; and

(b) a person designated by the local government as an authorised

officer under section 24 of the Public Health Act 2016;”


In clause 2.12(2)(b)(ii) –

(a) delete the word “but” after the word “thoroughfare” and replace with the

word “where”; and

(b) after the word “the” and before the word “vegetation”, insert “provision of”.


In clause 2.15(1)(b) –

(a) delete subclause reference “(iii)” and replace with “(c)”;

(b) delete subclause reference “(iv)” and replace with “(d)”; and

(c) align paragraph “(c)” and “(d)” with paragraphs “(a)” and “(b)”.


In clause 2.26(2) insert between “Health” and “Act” the words “(Miscellaneous Provisions)”.


In clause 2.28(2) insert between “Health” and “Act” the words “(Miscellaneous Provisions)”.


In clause 3.5(a), delete “Department of Environment Regulation” and replace with “Department of Water and Environmental Regulation”.


Delete clause 3.9 and replace with:

3.9 Disposing of disused refrigerators or similar containers A person shall not place, leave or dispose of a disused refrigerator, ice chest, ice box, trunk, chest or other similar article having a compartment which has a capacity of 0.04 cubic metres or more on any land without first arranging for the removal of any refrigerants by a qualified person, and —

(a) removing every door and lid and every lock, catch and hinge attached to a door or lid; or (b) rendering every door and lid incapable of being fastened.


(1) In clause 4.12(1) delete subclause (1).

(2) In clause 4.12(2) delete subclause reference “(2)” and realign that subclause text

under the clause 4.12 title.

13. Schedule 1 - Prescribed offences:

(1) Schedule 1 is amended as follows

(a) in Item No 35, after the words “removing the” delete the word “refrigerant” and

after the words “being fastened” insert the words "“or without removing

refrigerant”

(b) delete Item No 44;

(c) in Item No 45, delete “(2)” after “4.12” in the clause column;

(d) delete Item reference No “45” and replace with Item No “44”;

(e) delete Item reference No “46” and replace with Item No “45”;

(f) delete Item reference No “47” and replace with Item No “46”; and

(g) delete Item reference No “48” and replace with Item No “47”.

This local law was made by the Shire of Corrigin at an Ordinary Meeting of Council held on 19th day of June in the year 2018. The Common Seal of the Shire of Corrigin was affixed by authority of a resolution of the Council in the presence of - ________________________________________________________ CR. LYNETTE BAKER Shire President. ________________________________________________________ Mrs NATALIE MANTON …… Chief Executive Officer.

Consented to ________________________________________________________________ Chief Health Officer.

dated this ____ day of _______________ 2018.

Shire Seal

1

SHIRE OF CORRIGIN - CUSTOMER SERVICE CHARTER 2018

INTRODUCTION The Shire of Corrigin is committed to providing the highest standard of service to all of our customers. Our customers have the right to expect excellent service from all areas of the organisation. OUR VISION Corrigin – strengthening our community now to grow and prosper into the future.

OUR MISSION Work in partnership with the community to encourage growth and development and foster quality lifestyle.

OUR CORE VALUES A Council and workforce dedicated to working together to provide quality services to our community by embracing the following values:

Leadership Honesty Initiative Compassion Efficiency Confidence Empathy Accountability

SERVICES AND STANDARDS YOU CAN EXPECT Our reception area will be:

A clean and tidy, safe environment; Smoke Free; Accessible and welcoming; Displaying useful, current information; and Staffed during business hours.

At all times we aim to:

Dress appropriately according to the organisation’s dress code; Acknowledge clients by name; Introduce ourselves by name, title or role; Respect differences in values, cultures, beliefs and ages, and include our awareness

of diversity into our daily practice; Respect the dignity of all and show empathy and consideration in our daily practice; Be polite, friendly and welcoming when we communicate - in person, when writing, or

by phone, fax or email; Listen attentively to customers and take their views into account; Provide customers with necessary and relevant information; Act on our commitments in a timely manner; Value customer’s privacy by treating all personal information confidentially; and Be punctual for meetings and appointments.

2

If you make an enquiry in person we will aim to:

Ensure the reception is staffed during business hours; Promptly acknowledge you on arrival; Listen to your needs; Communicate clearly; Be courteous, fair and impartial in our dealings with you; Behave with honesty and integrity; Be alert to your privacy; Assist with enquiries and make a diligent effort to answer any questions at first point

of contact; Act in accordance with legislation; Provide information that is up to date; and Refer you to the staff member best able to assist with your enquiry.

If you telephone us we will aim to:

Promptly answer within three (3) rings; Answer your telephone call professionally using our first name and the name of the

Shire; Politely gain information from you so that we can transfer you to the relevant officer; If they are unavailable you will be given the option to leave a message; When seeking information not immediately on hand you will be placed on hold for no

more than 1 minute. If extra time is needed we will promptly ensure you are notified and asked if you mind holding or if you’d prefer a staff member return your call; and

Endeavour to return telephone calls at the first opportunity, however if information is not readily available enquiries will be answered within five (5) working days.

If you contact us in writing, by fax or via email we will aim to:

Acknowledge written correspondence within ten (10) working days; Acknowledge emails within three (3) working days; Respond in writing where possible and if appropriate; Ensure that all correspondence includes the name and contact details of the officer

dealing with your enquiry; and If a full reply is not possible within the previously stated timeframe, you will receive an

acknowledgement that will include the time the final response can be expected. OUR EXPECTATIONS OF THE CUSTOMER To make our job easier in providing exceptional service, we ask customers to:

Treat Council Officers with respect; Respect the privacy, safety and needs of other members of the community; Provide accurate and complete details; Phone to make an appointment in relation to a complex enquiry or a need to see a

specific officer; and Phone the Officer nominated on correspondence sent by the Shire.

Abusive Customers

Where the customer is personally abusive or uses bad language the communication may be terminated immediately by the Officer;

If face to face, the officer may walk away; If by telephone, the officer may terminate the call; If in an email, the customer may be blocked or not responded to; The CEO may decide to limit or cease communications with any person who is

abusive or derogative in his/her communication with Council or who fails to accept that Council has done all that it can to assist;

3

A decision of this nature will be communicated in writing to the person by the CEO; and

If an officer feels threatened by the language or behaviour of the customer, the Police may be notified.

COMPLAINTS A complaint is an expression of dissatisfaction with a decision, level or quality of service, or behaviour of an employee or agent, which can be investigated and acted upon where no right of appeal or review is available under any other legislation. How you can contact us: You can contact us to make an enquiry or a complaint:

In person by visiting the Shire of Corrigin Council offices during the hours of 8.30am to 4.30pm Monday to Friday at 9 Lynch Street, Corrigin WA 6375.

In writing to PO Box 221, Corrigin WA 6335 By telephoning (08) 90632203 during the hours of 8.30am to 4.30pm Monday to

Friday By emailing [email protected] Via our Website www.corrigin.wa.gov.au

A complaint is not:

A request for service (unless there was no response to a first request for service); A request for information or an explanation of a policy or procedure; Disagreement with a policy of the Council; An appeal or request for an internal or external review of a decision for which a

structured process applies, other than that made as the result of a complaint; and An expression concerning the general direction and performance of Council or its

Councillors. If you are dissatisfied with the level or quality of service we have provided you with, let us know. Complaint resolution is an integral part of our continuous improvement process. We will listen to your concerns and attempt to resolve them fairly, efficiently and effectively. We will use the information you provide to identify opportunities to improve our service to you. In handling your complaint we will:

Ensure that every effort will be made in resolving your complaint; Work with you to resolve your complaint as soon as possible; Refer it to the appropriate officer for resolution, or if your complaint can’t be handled

at the first point of contact, pass on complaints made in writing to the appropriate officer for resolution; and

Ensure that you will be contacted and advised of the course of action to be taken in a timeframe of 3 business days.

mailto:[email protected]

http://www.corrigin.wa.gov.au/

4

Consideration of a complaint In considering a complaint the relevant officer or Chief Executive Officer will: Examine and analyse the information already available and follow up points requiring

clarification; Look at the Council Policies which might have a bearing on the complaint; Consider whether or not the Council is at fault; Consider any necessary action to be taken to correct the faults identified; and Consider a review of the Council's procedures to avoid recurrence of any similar

complaint in the future if necessary.

Vexatious complaints All complaints received by the shire will be treated with the utmost seriousness; however, if a complaint is found to be malicious, frivolous or vexatious, as determined by the Chief Executive Officer, then no further action will be taken on the complaint. The customer will be informed of this decision in writing by the CEO.

Anonymous complaints While we will receive anonymous complaints, we will generally only act on them where the matter is considered to be serious and there is sufficient information in the complaint to enable an investigation to be undertaken. Protection of customer We will take all care to ensure that the reporting of complaints will not result in a customer experiencing any form of victimisation or retribution as a result of the complaint. What if a customer is not satisfied with the resolution of the complaint? The Shire is confident that it can resolve the majority of complaints received; however, we understand that we may not be able to satisfy every customer on every occasion. Sometimes Local Government has to make difficult and complex decisions involving many people and individual customers do not get the outcome they would prefer. If a complaint remains unresolved or a customer is dissatisfied with our process in dealing with a complaint other avenues remain for the customer to explore which include: Ombudsman’s Office The Ombudsman investigates complaints about State Government departments, agencies and boards; government services such as hospitals, prisons, schools, and also local governments. The Ombudsman will generally ask that you try to resolve the complaint first with the public authority involved.

Ombudsman Western Australia PO Box Z5386 St Georges Terrace Perth WA 6831 Telephone: 08 9220 7555 Toll Free: 1800 117 000 Website: www.ombudsman.wa.gov.au Email: [email protected]

Department of Local Government The Department of Local Government Standards Panel deals with complaints about council members who it is alleged have committed a breach of one or more of the provisions of the Local Government (Official Conduct) Act Rules of Conduct Regulations. The Standards Panel has no jurisdiction to deal with complaints made against local government employees.

Department of Local Government, Sport and Cultural Industries GPO Box 8349 Perth Business Centre PERTH WA 6849 Telephone: (08) 6551 8700 Email: [email protected]



agenda attachments - corrigin.wa.gov.au · carried 6/0 7.2 committee meetings and business arising...

Documents