agenda albuquerque collegiate charter school meeting ... · joshua gallegos x cindy al-aghbary x...

Within a structured and ambitious school community, driven by high-quality instruction and intensive academic supports,

Albuquerque Collegiate Charter School ensures all K-5 students make dramatic academic growth each year and demonstrate

measurable academic performance that puts them firmly on the path to college graduation.

AGENDA

Albuquerque Collegiate Charter School Meeting

Saturday, October 28th, 2017 | Time: 9:00am-1:00pm

Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)

I. Call to Order

a. Roll Call

b. Approval of Agenda*

II. Public Input (10 minute time limit, speakers limited to 3 minutes each)

III. Approve Bylaws and Board Membership Terms*

IV. Approval of Officers*

V. Approval of Board Meeting Annual Calendar*

VI. Approval of Committee Members*

VII. Approval of Policies*

a. IPRA

b. Conflict of Interest

c. Anti-Nepotism

d. Background Check

e. FERPA

f. Grievance

g. Volunteer

VIII. Other Business (Committee action planning)

IX. Updates

X. Adjournment

Minutes approved on December 2, 2017

Albuquerque Collegiate Charter School

Governing Board Meeting Minutes

October 28th, 2017

Member Present Not Present

Scott Hughes X

Tomas Garcia X

Katie Rarick X

Joshua Gallegos X

Cindy Al-Aghbary X

Beverly Cruz X

Brandon Meyers X

Rosa Pynes X

Also Present: Elisa Cundiff, Rachel Sewards Sue Walsh

I. Call to Order- The meeting was called to order at [9:04 am]. It was determined there was a

quorum.

a. Roll Call- Introductions made

b. Approval of Agenda- A motion was made by [Brandon] and seconded by [Rosa] to

approve the agenda. The motion [Passed] 8-0

II. Public Input

a. Thanks from Sue Walsh – happy to facilitate community action planning, excited to

be here and continue

b. Rachel Sewards– Review committee from charter app, felt inspired, now a BES

fellow as a result and excited to move forward

c. Elsia Cundiff Collegiate charter in Santa Fe – excited to be here

III. Approval of Bylaws and Board Membership Terms-

a. Bylaws- A motion was made by [Tomas Garcia] and seconded by [Cindy] to approve

the bylaws. The motion [Passed] 8-0

• Member comments in regard to board term approval:

1. Proposed Chair Hughes proposes out- of - bag draw to determine

board term – no objections

b. Board Membership Terms:

• Members serving 3-years terms: [Joshua Gallegos, Brandon Meyers,

Beverly Cruz]

• Members serving 2-year terms: [Scott Hughes, Katie Rarick, Rosa Pynes ]

• Members serving 1-year terms: [Cindy Al- Aghbary, Tomas Garcia]

IV. Approval of Officers-

The nominations for the position of Chair include [Scott Hughes].

The nominations for the position of Vice Chair include [Tomas Garcia].

The nominations for the position of Treasurer include [Katie Rarick].

The nominations for the position of Secretary include [Joshua Gallegos].

The appointment of [Scott] to the position of Chair passed, [8-0].

The appointment of [Tomas] to the position of Vice Chair passed, [8-0].

The appointment of [Katie] to the position of Treasurer passed, [8-0].

The appointment of [Joshua] to the position of Secretary passed, [8-0].

V. Approval of Board Meeting Annual Calendar-

Comments: meetings can continue at Modrall Sperling Law Offices – plan is to post phone

number on the door and set out chairs for accommodating public members for attending

meeting OMA for planning year until we use our own school facility – proposes Saturday

Mornings 9:00 am – 11:00 am first Saturday of each Month

a. Board as follows:

• December Meeting: [December 2, 2018]

• January Meeting: [January 6, 2018]

• February Meeting: [February 3, 2018]

• March Meeting: [March 3, 2018]

• April Meeting: [April 7, 2018]

• May Meeting: [May 5, 2018]

• June Meeting: [June 2, 2018]

The motion to pass dates above until June 30th, 2018 (end of fiscal year) A motion was made

by Katie and seconded by Cindy [passed] [8-0].

Motion for discussion: plan to review meeting time in February 2018 and vote for meetings

for start of fiscal from July 1, 2018

VI. Approval of Committee Members-

The nominations for the Governance Committee include [Scott Hughes, Cindy Hughes].

The nominations for the Finance Committee include [Katie Rarick, Beverly Cruz].

The nominations for the Audit Committee include [Joshua Gallegos, Brandon Meyers].

The nominations for the Academic Achievement Committee include [Rosa Pynes, Tomas

Garcia].

The appointment of [Scott Hughes, Cindy Hughes] to the Governance Committee passed, [8-

0].

The appointment of [Katie Rarick, Beverly Cruz] to the Finance Committee passed, [8-0].

The appointment of [Joshua Gallegos, Brandon Meyers] to the Audit Committee passed, [8-

0].

The appointment of [Rosa Pynes, Tomas Garcia] to the Academic Achievement Committee

passed, [8-0].

VII. Approval of Policies

a. IPRA- A motion was made by [Tomas Garcia] and seconded by [Brandon Meyers] to

approve the IPRA policy. The motion [passed] 8-0 *note that policy will be reviewed

in the future –motion from Tomas, to review second by Beverly – passed – 8-0

comments: address and fax number once acquired

b. Conflict of Interest and Nepotism- A motion was made by [Tomas Garcia] and

seconded by [Brandon Meyers] to approve the Conflict of Interest and Nepotism

policy. The motion [passed] [8-0].

• Discussion point: Cindy – recommendations for more specificity under

financial interest

• Tomas recommends that we could leave something out by being too specific

• Rec. that we consider creating new procedural outline for processes in

regard to gifts as well as an addendum within governance committee to fine

tune meaning behind immediate family member or significant/romantic

details

c. Background Check- A motion was made by [Beverly Cruz] and seconded by

[Tomas Garcia] to approve the Background Check policy. The motion [passed] 8-0].

• Fingerprints included and does not need to be specified

d. FERPA- A motion was made by [Cindy Al - Aghbary ] and seconded by [Katie

Rarick] to approve the FERPA policy. The motion [passed] [8-0].

e. Grievance- A motion was made by [Brandon Meyers] and seconded by [Beverly

Cruz] to approve the Grievance policy. The motion [passed] [8-0].

f. Volunteer- A motion was made by [Brandon Meyers] and seconded by [Tomas

Garcia] to approve the Volunteer policy. The motion [passed] [8-0].

• Clarify B:3 – does not need to include fingerprints – PED includes this

VIII. Other Business- Committee Action Planning Discussion

a. Sue Walsh facilitated committee action planning

IX. Updates

a. Founder provided an update on facilities, planning reporting requirements

X. Adjournment: Motion made by [Tomas] to adjourn and seconded by [Brandon]. Passed [8-

0], adjourned [12:58pm].

AGENDA

Albuquerque Collegiate Charter School Governing Board Meeting

Saturday, December 2nd, 2017 | Time: 9:00am-11:00am


I. Call to Order

a. Roll Call

b. Approval of Agenda*

c. Approval of October 28th Meeting Minutes*

II. Public Input (10 minute time limit)

III. Nomination and Selection of Treasurer*

IV. Finance Committee Report

a. Discussion and Approval of Internal Control Procedures Manual Overview*

b. Discussion and Approval of EdTec Contracts*

V. Governance Committee Report

a. Discussion of Board Policy Manual

VI. Academic Achievement Committee Report

a. Discussion Student Enrollment Planning

VII. Founder Report

a. Licensure and Staffing Update

b. Facilities Update

c. Charter School Program Grant Application

VIII. New Business

IX. Old Business

X. Adjournment*


Governing Board Meeting Minutes

December 2nd, 2017

Member Present Not Present

Scott Hughes x

Tomas Garcia x

Vacant

Joshua Gallegos x

Cindy Al-Aghbary X - excused

Beverly Cruz x

Brandon Meyers x

Rosa Pynes x

Also Present:

Katie Rarick

Julie Crespy

Jade Rivera

I.Call to Order- The meeting was called to order at [9:05]. It was determined there was a quorum.

a. Roll Call- Introductions made

b. Approval of Agenda- A motion was made by [Brandon Meyers] and seconded by [Rosa Pynes]

to approve the agenda. The motion [Passed]

c. Approval of October 28th Meeting Minutes* - A motion was made by [Beverly Cruz] and

seconded by [Tomas Garcia] to approve the agenda. The motion [Passed]

II. Public Input

Katie Rarick – EdTec contracts review with board and discuss transition from board to EdTec as

she serves in new role Julie Crespy – possibly interested in vacant board seat ACC Scott – known for 30 years, impeccable character with strong ties to NM and ABQ especially in

education – Jade would love to meet with governance committee and Julie prior to Jan meeting for

official vote as new member III. Nomination and approval of Treasurer- The nominations for the position of Treasurer include [Beverly Cruz].

· Motion moves 6-0

IV. Finance Committee Report

a. Discussion and Approval of Internal Control Procedures Manual Overview*

[Attachment 1-Key Points] [Attachment 2- Internal Control Procedures] Discussion with Treasurer: Review Key points document – Checking account currently not established* Be mindful of lobbying and how/if/when we choose to engage in those activities under IRS

guidelines – Scott: does possibility of use of Credit Union is valid as “banking institution” page 3

– F – item 4 – reference to Indiana Statement [will be updated to New Mexico*] – does day need

to specified for “weekly” deposit – state rule requires that deposits are made daily [update weekly –

section 2 letter 4 item “deposits of receipts” – credit will not be assigned to school, but to either the

director of ops or principal is we choose to get one – section 4 - D, recommendation that we add a

reference to compliance with [state procurement code] – should time limitation be added to use

instead of “as soon as possible” – [more research needed] Board move/motion to table Brandon Meyers, second Rosa Pynes - vote for internal controls

until Jan meeting b. Discussion and Approval of EdTec Contracts*

[Attachment 3- Master Services Agreement] [Attachment 4- Pre-Launch Scope of Work] [Attachment 5- Yr1/Yr2 Scope of Work] Arbitration clause attachment 3, master services item 12 discussion Motion to vote: Rosa Pynes – Second: Joshua Gallegos - passed 6-0

V. Governance Committee Report a. Board Policy Manual discussion – policies individually approved/amended/updated and then

changes made to the hard copy at school building when needed – we as a board will be in charge of those

changes – physical print of the document will not be decided by the board

VI. Academic achievement committee report

Rosa: review of attachment 7 – goal #1 VII. Founder Report

Hired office manager – full time work with student recruitment through April as well as creating

additional relationships with families to maintain interest – APS has provided parent contact

information for all APS kindergartners – clarification that lottery will be held at the end of April –

application close on April 15th for enrollment – please add events as you become aware – do not

burden yourself with using too much time to create events – plans for a lot of tabling and anytime

we can be there will be super helpful – high numbers are likely to start filing in march/april – 180

means that we have 90 applicants per grade will waitlist SIS provided rec will maybe be school runner – but conversations are still happening – first year

cost 34,000 – 10,000 – 12,000 in following years – original budget cost (15,000 – 20000 CSP funds

will assist with these costs Licensure update – Jade will be licensed, is currently teaching at Mission Achievement – will be

using some same curriculum components – observations and teacher coaching through the rest of

the school year so that she can be licensed by July for official contract - applicant pool will not be

considered for director of DCI position – still must have admin license – may not require in future

years – may be part time prior to start of term as they are likely working as current principal or

teacher – facilities update: Dove properties submit letter of intent for building on 4 th street – owner backed

out as other clients did not want a school in their building – looking at land for lease of purchase

as well as modular for lease or purchase, charter school development org have worked with BES

schools with this type of plan long term – land on 5th and 6th next to wells park community center,

but pricey – waiting for finalized CSP application from the state – requesting $800,000 – will submit grant

request in Jan – it is competitive but if approved we can offer higher teacher salary and

transportation – Jade plans to attend NJ curriculum conference in early spring – DCI hires to happen

in next couple of month VIII. New Business: governance coordinate with Cindy to have intro

Abq collegiate holiday cards to people who supported or want to support ACCS IX. Old business: meetings may move to Hispano Chamber

X. Adjournment: motion by Brandon second by Rosa, meeting adjournment at 10:52 am

AGENDA Albuquerque Collegiate Charter School Governing Board Meeting

Saturday, January 6, 2018 9:00 - 10:30 AM Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)

I. Call to Order 1. Roll Call 2. Approval of Agenda* 3. Approval of December 2nd, 2017 Meeting Minutes*

II. Public Input (10 minute time limit) III. Academic Achievement Committee Report

1. Discussion Student Enrollment Update IV. Finance Committee Report

1. Discussion and Approval of Internal Control Procedures Manual Overview*

V. Governance Committee Report 1. Discussion of Board Policy Manual V2 2. Status on Vacant Board Seat

VI. Founder Report 1. Staffing Update 2. Facilities Update 3. Charter School Program Grant Application

VII. New Business VIII. Old Business IX. Adjournment*

1.6.18 MINUTES


Saturday, January 6, 2018 9:00 - 10:30 AM


I. Call to Order

a. Roll Call: ALL PRESENT

b. Approval of Agenda: Motion made by: Rosa, second by: Brandon

c. Approval of December 2nd, 2017 Meeting Minutes: Motion made by: Beverly, second

by: Brandon

II. Public Input: No public present

III. Academic Achievement Committee Report

a. Discussion Student Enrollment Update:

Rosa defers to Jade for update regarding enrollment – good push, more attention

coming thanks to article in journal – Adam has helped make a large impact – challenges

moving forward – 15 application so far, 80-85% are for kindergarten – plan to send out

direct mailer info to 1st grade student from 87102 4 5 7 – provided by APS 9 (5000

student outreached to ) – outreach to community organizations have not been well

received due to misguided information – we are not private – there is not tuition, may

opt to visit face to face in order to provide people a must trusted relationship and source

of information – Cindy (promote/educate – what is a charter, FAQs) Josh: part of

marketing materials ??? – Jade plan is for Adam to take on more duties as he becomes

trained – Board will move to take on more – REMINDER: when possible attend

events/add events – also provide Adam with contacts/introduction email for better

relationship fostering

III. Finance Committee Report

a. Discussion and Approval of Internal Control Procedures Manual Overview

Last meeting documents were proposed – changes have been made

• How deposits will be made – weekly was updated to daily

• State law updated from Indiana – to NM (old draft

• Section 3 – purchasing discussion included makes sure policies and

procedures are aligned with NM procurement act / code

• Update to title – now update to executive director and director of curriculum

and instruction

Cindy will update finance info an add page numbers – question (change specific

vendor info to general umbrella terms ) – NOTE: authorized signatory –

includes executive director of school , Board Treasurer and Board Chair can

sign financial documents

Vote to approve Internal Control Procedures- motion made by: Rosa, second

by: Tomas – approved

IV. Governance Committee Report

a. Discussion of Board Policy Manual V2

Approved/alignment to state statute – track what regulation our policy relates to – will

help monitor when things are updated with the state – ACCS attorney will review

revised document to ensure all policies are followed and listed – plan to add page

numbers to board policy annual

b. Status on Vacant Board Seat

State CPA list has been online polices that org needs to be 501C3 – will be available

through first week of Feb

Chamber has partnership with SCORE – info can be passed along

PED request for board member extension sent so that we can vote at Feb meeting –

refer potentials to Scott/Cindy for vetting – send to ASM community list serve – need

finance experience/ be school mission aligned – vetting process will include score sheet

for applicants

V. Founder Report

a. Facilities Update

Realtor and Jade visited APS available portable building to be leased free of charge –

we would pay for transport – set-up/hook-up , Wells park land has told us they have a

developer looking at the land next week for the selling price – we would lease with the

option/intention to buy at an appraised rate (seller ?) and will have MOU from APS at

next meeting for use of portable buildings , if land is not available, our realtor is looking

at other open areas (tierra adentro charter may not work as space is limited. ATTC

(academy of trades and tech) may close but until May (fall back option)

b. Attorney Contract:

Flat rate for attorney vs hourly – currently pro-bono until opened – will move to sign

at Feb meeting for voting

c. Charter School Program Grant Application

800,000 in funding – funding available for 2 schools - 3 schools will be applying,

including Altura Vista – unclear on guidelines of what funding can be put towards

d. Discussion: Vista College Prep

wants to expand to NM with new federal funding and wants to move to ABQ and/or

SF – interested in looking at possible collaboration ( potential to become umbrella

network of school) in likeness of “the uncommon schools network”

e. Founder will have limited access to contact as she will be out of state in intensive

training starting Monday 8th to 22nd

f. Banking account : NM Bank and Trust

VI. New Business

a. Contact Scott via cell phone for info regarding new Board member vetting

VII. Old Business

a. NONE

VIII. Adjourn

Move to adjourn- motion made by: Tomas, second by: Brandon

Adjournment* 10:00 am


Saturday, February 10, 2018| Time: 9:00am Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)

I. Opening Business A. Call to Order B. Roll Call C. Vote to Approve Agenda D. Vote to Approve Meeting Minutes

II. Public Input (10-minute time limit)

III. Action Items

A. Nomination and Selection of New Board Member B. In Accord Attorney Contract Approval C. Open Meetings Act Resolution

IV. Discussion Items

A. Academic Achievement Committee Report 1. Student Enrollment Planning

V. Information Items

A. Governance Committee Report 1. Update on Governance Board Policy Manual

B. Finance Committee Report 1. Update on NM Bank & Trust Account

C. Founder Report 1. Facilities Update 2. Charter School Program Grant Application 3. Update on Partnership with Vista College Prep (Visit Feb 26)

VI. Closing Business

A. Date of Next Meeting: B. Adjourn

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or listen to the meeting, please contact [email protected] or 505-712-1927 at least 48 prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact Ms. Rivera at the phone number or email address above if a summary or other type of accessible format is needed.

APPROVED MINUTES Albuquerque Collegiate Charter School Governing Board Meeting

Saturday, February 10, 2018 9:00 - 10:30 AM Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)

I. Call to Order A. Roll Call

1. Joshua – Absent (excused) 2. Beverly – Absent (excused) 3. All other board members present

B. Approval of Agenda*

1. Motion: Cindy; Second: Rosa C. Approval of January 6, 2018, 2018 Meeting Minutes*

1. Motion: Brandon; Second: Cindy

II. Public Input (10 minute time limit) – Abby Lewis InAccord attorney III. Action Item

A. Approval of new board member Matt Callahan 1. Motion: Tomas; Second: Rosa 2. Approved

B. Approval of Attorney Contract (InAccord, P.C.) 1. Motion: Brandon; Second: Tomas 2. Approved

C. Open Meetings Act Resolution 1. Motion: Cindy; Second; Brandon 2. Approved

IV. Discussion Items

A. Academic Achievement Committee Report – Student Enrollment Planning 1. Rosa reports on meeting earlier this month, where Adam reported that we

had 19 applications at that time. A current challenge to obtaining applications is the lack of an established facility in a specific location. Discussed how to message the pitch to families and emphasize that submitting an application is not a commitment to attend. Adam is creating a list of events to promote the school; board members encouraged to

review list and commit to attending some of the events to help Adam. Jade reports that as of 2/9/18 we have 26 applicants. Adam is ramping up targeted advertisements and making a push through social media. Family information session will be at the end of February (2/28 from 6-7pm at Los Duranes Community Center). Jade also reports that we sent a mailer to about 800 students who are current Kindergarteners in targeted neighborhoods. The goal is to attract more applications for 1st graders. Also sent mailers to 1,400 students in targeted zip codes who are in pre-K programs. Saw a jump in first grade applications after first mailer, and encouraged about results. We have a report due to PED in March regarding updates on adoption of policies and enrollment targets.

V. Information Items

A. Governance Committee Report – Update on Governance Board Policy 1. Manual Cindy prepared and it is now ready to be uploaded into the board

member access document. Jade has been working on internal procedures documents that we need to have for our March report to the PED. Lottery and enrollment procedure; tobacco use policy; etc. As they are ready, Jade will submit them to PED and they may give us feedback on our report.

2. Completion of Affidavits of Governing Board Members (required with change in board membership)

3. Completion of Statement of Governing Body to Consult with PED

B. Finance Committee Report – Update on NM Bank & Trust Account 1. Jade reports that we are getting the accounts established. Needs to obtain

signature from Beverly. Will look into having our funds transferred from Excellent Schools NM to our newly established accounts. Also working with EdTech to make sure once our bank accounts are set up, we set up accounting systems as necessary. Will be applying for a business credit card. Jade will be the only person authorized to use the card at the school level.

C. Founder Report

1. Facilities Update – No update on land (close to Wells Park) option. It is still available. Connie reports we should have an update soon. Jade visited a building on Tijeras and 10th Street, which is a potential option. Waiting to obtain the building plans from the architect to see if the building can accommodate classrooms. This building might be able to work for us. Most promising option is the Academy of Trades and Technology building (at Broadway and Gibson). Jade toured the facility and it could work for us. The current owners are looking to assign their mortgage to another school ($400,000 to $500,000 left). We could potentially own the property at the end of the lease purchase term.

2. Charter School Program Grant Application – Was supposed to be made available December 15, but to date it has not been made available by PED yet. Jade will do the behavioral interview portion of the application next week.

3. Update on Partnership with Vista College Prep – Jade has been speaking with Julia Myerson. Members of the Vista College Prep board will be here on February 26, 2018 for meetings with Jade at the Greater Albuquerque Chamber of Commerce. PED Secretary Chris Ruskowski and some members of his team will also be in attendance. Would be helpful to have some of board members attend part of the meeting, including the welcome lunch from 12:00 to 1:00 p.m. and the planning ahead session from 4:30 to 5:30 p.m.


A. Date of Next Meeting – March 3, 2018 at Modrall Sperling Law Offices from 9:00 to 11:00 a.m.

B. Adjourn 1. Motion: Rosa; Second: Cindy 2. Approved

VII. Adjournment* 10:36 a.m.


Saturday, March 3, 2018| Time: 9:00am Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)

I. Opening Business A. Call to Order B. Roll Call C. Vote to Approve Agenda D. Vote to Approve 2.10.18 Meeting Minutes


III. Action Items A. Enrollment, Lottery, and Admissions Policy B. ACES Joint Powers Agreement Resolution

IV. Information Items

A. Governance Committee Report 1. Update on Governance Board Policy Manual

2. Onboarding Process for New Board Members B. Academic Achievement Committee Report:

1. Student Enrollment Planning C. Finance Committee Report

1. Update on NM Bank & Trust Account D. Founder Report

1. Facilities Update 2. Charter School Program Grant Application 3. Update on meeting with Vista College Prep (Occured Feb 26)

V. Closing Business

A. Date of Next Meeting: April 7, 2018 9:00 AM B. Adjourn


APPROVED MINUTES


Saturday, March 3, 2018| Time: 9:00am


I. Opening Business

A. Call to Order – (9:04)

B. Roll Call – Present: Scott Hughes, Tomas Garcia, Jade Rivera, Beverly Cruz, Rosa

Pynes (via – phone) Abby-Lewis, Daniel Ivey-Soto –Cindy excused, Brandon

excused

C. Vote to Approve Agenda: Motion – Bev Second: Tomas – approved

D. Vote to Approve 2.10.18 Meeting Minutes: Motion: Tomas Second: Rosa

II. Public Input (10-minute time limit): none

III. Action Items

A. Enrollment, Lottery, and Admissions Policy: Outlines how families apply, enroll, and

lottery, - and how this is implemented mid-April lottery will occur – re statement of

the law, admission criteria pre-defined, no wiggle room for changes

Move: Beverly with changes to punctuation Second: Matt – approved

B. ACES Joint Powers Agreement Resolution: Association of Charter School Ed.

Services – started 2014 positive experience in the past and provide ancillary services

can be contracted with this agency to provide services plans to also work with (for

example food vendor) – ACES job posting charter school specific (joint power

agreement between gov. entities?) – CES (Coop Ed. Services) for some as well – Ed.

Tec with 3 year contract – if approved vendor with CES or ACES we can complete

new contract with Ed Tech is ACES charter specific – CES fee structure no sign on

fee with ACES completely free no annual fee, CES 300 start fee, and then free

following – 1% cut built in to our contract. Current contract with Ed tec, challenge is

that the amount with go past 60,000 budget ACES would facilitate the contract – this

resolution allows us to engage with ACES – especially in help with posting staff

positions for charter school – then allowed to have free table at NM Charter School

Job Fair – statewide viewable but out of state can find it, they are only providing the

posting. Many charter schools in ABQ work with ACES – CES similar design more

capacity but designed for more district school need – no more discussion

Motion: Josh Second: Tomas – all in favor approved signature by secretary


A. Governance Committee Report

1. Update on Governance Board Policy Manual – updates made to open

meetings resolution via google doc –

2. Onboarding Process for New Board Members – new board member has

completed onboarding process – introduction from new board member

B. Academic Achievement Committee Report:

1. Student Enrollment Planning: Ways to support Adam for increasing enrollment –

toward end of March potentially extend board meeting for canvassing and tabling

when a bit warmer, please bring volunteers, we will provide marketing and

talking points, plan to go door to door, tabling at upcoming events add info to list

and send info to Adam so that he can facilitate planning (registration forms etc.) –

enrollment numbers are increasing – currently at 39 applications – Adam has had

a big push with daycare centers and starting to get more traction – family info

session went really well, was a great success application has picked up – ABQ

map shows a large number of applicants are coming from SW part of city west of

river – please submit any opportunity to table – lottery may not have to happen if

numbers are at capacity 22 Kinder 17 first grade

C. Finance Committee Report

1. Update on NM Bank & Trust Account: We can now start our account with NM

bank & trust, currently no deposits in the account – should we move over from

NM excellent schools as fiscal sponsor – some challenges moving forward, when

we consider moving funds, choosing to hold off until July 1 we will save some

money as we will not be subject to an audit for no fiscal activity – budget is

created prior to plan when enrollment ends – goals for kinder is 60 60 – budget

will need to be adjusted based on actual enrollment

D. Founder Report

1. Facilities Update: Tijeras building, Dove properties has begun negotiations with

building owner. We would occupy 1/3 of the building – we would have about

13000 sq ft of the building with a plan to grow into the rest of the place and grow

into the remaining space – 1015 Tijeras 87102 centrally located – general timeline

– need to special meeting in march to sign lease , around 15th of the month

2. Charter School Program Grant Application: Has been released we will submit by

the 15th of this month – based on reimbursement and must be tied to school bank

account – we will know if we are awarded by april 1st – can any be upfront? Grant

funds from excellent schools – CSP reimbursement dollars you will want to spend

public dollars not –

3. Update on meeting with Vista College Prep (Occurred Feb 26): access to

materials, curricular resources and coaching both staff and leadership – network

of schools across two states

V. Closing Business

A. Special meeting in march – may meeting budget will need to be approved

B. Consideration by the board, thinking about uniforms and donations washing

C. Future presentations – early med care for students, vaccines etc. dental help (not

governance related)

D. Contacted by ABQ journal – would like to do an update with Shelby P. – new Ed

reporter

E. Dedicated email for board [email protected] – rec all set up

([email protected])

F. Date of Next Meeting: April 7, 2018 9:00 AM

G. Adjourn: Tomas second Beverly – 10:38 am

mailto:[email protected]

mailto:[email protected]


Saturday, April 7, 2018| Time: 9:00am Modrall Sperling Law Offices (500 4th St NW, Albuquerque, NM 87102)



III. Action Items A. Pre-Development Services Agreement B. ACES Food Services Agreement C. Cooperative Educational Services Joint Powers Agreement D. Teacher Salary Schedule


A. Governance Committee Report 1. Potential Professional Development Programs B. Academic Achievement Committee Report:

1. Student Enrollment Update 2. Spring Action Planning

a. Events April/May b. Volunteers Needed

C. Finance Committee Report 1. Update on EdTec Progress

D. Founder Report 1. Facilities Update 2. Charter School Program Grant Application 3. Hiring Progress 4. Vista College Prep Partnership 5. PED Documentation Submission and Feedback

V. Closing Business

A. Date of Next Meeting: May 5, 2018 9:00 AM B. Adjourn


If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid

or service to attend or listen to the meeting, please contact [email protected] or 505-712-1927 at least 48 prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact Ms. Rivera at the

phone number or email address above if a summary or other type of accessible format is needed.

APPROVED Minutes 4.7.18


Saturday, April 7, 2018| Time: 9:00am


I. Opening Business

A. Call to Order 9:00 am

B. Roll Call

Scott Hughes x

Joshua Gallegos x

Beverly Cruz x

Matthew Callahan x

Rosa Pynes x

Brandon Meyers x

Tomas Garcia x

Cynthia Al-Aghbary x

C. Vote to Approve Agenda

Motion: Rosa Second: Cynthia - Agenda approved 8-0

D. Vote to Approve 3.3.18 Meeting Minutes

Motion: Beverly Second: Joshua – Minutes approved 8-0


A. None

III. Action Items

A. Pre-Development Services Agreement

1. Motion to approve Pre-Development services agreement with Rachel Matthew

Dev. contingent upon on the gym being moved and school being able to occupy

that space. Motion: Tomas Second: Rosa – approved 8-0

2. Motion to approve Pre-Development Services Agreement contingent upon the

dirt lot across from the school being made available free of charge for the

placement of portables until such time that the building can be safely occupied –

Motion: Beverly – Second: Matthew – approved 8-0

B. ACES Food Services Agreement




1. 20 years in NM and have very good system for working with National school lunch

program, locally known as the best and recommended by our contact Katie at

EdTec on a regulatory standpoint – there are strict nutrition guidelines – Motion

for the approval of ACES: Tomas – Second: Joshua approved 8-0

C. Cooperative Educational Services Joint Powers Agreement

1. Ancillary services i.e. speech language pathologist as part of individual student

plan. This will help to get services already approved and would allow us to not

have to submit a bid proposal to work with these type of agencies - Free training

will also be provided during the school year and summer, with this contract a 1

time membership fee of 300 dollars, the fee schedule then moves to us – we pay

for services and CES takes a 1 percent cut - Motion for approval: Cynthia –

Second: Rosa – approved 8-0

D. Salary Schedule Approval

1. Notes: currently scheduling phone interviews – 2 people who have made it to

final interview are more experienced educators – we will hope to have two TFA

core members – Full leadership team is currently filled. Motion to approve salary

schedule: Beverly Second: Tomas – approved 8-0

E. Adjustment to Enrollment Cap for Year 1

1. Motion to Adjustment to enrollment for year 1 cap to 60 kindergarten students and

30 first grade student for year 1 only. Motion: Rosa Second: Beverly – approved

8-0



1. Potential Professional Development Programs: Board members need 2 additional hours

of Professional Development before the end of the fiscal year - PED CSD – a schedule is posted

on CSD website with days/times – presuming that our contact is approved (Katie) she will be able

to provide training.

B. Academic Achievement Committee Report:

1. Student Enrollment Update: 58 students applied for enrollment – 37 kindergarten and

21 for 1st grade–

2. Spring Action Planning

a. Events April/May

b. Volunteers Needed

C. Finance Committee Report

1. Update on EdTec Progress

Budget update – will need to call meeting prior to or on May meeting to approve -

Beverly spoke with Ed Tec and founder will meet with Ed Tec rep. on the 16th - More

information in regard to CS funds – We may need to call a special meeting, hour meeting at most,

and hope to approve budget prior to meeting – April 27th budget will be presented in SF NM

D. Founder Report

1. Facilities Update

2. Charter School Program Grant Application

Happy to share that we have been awarded 800,000 through the grant over the course of

the next 5 years!!

3. Hiring Progress

Hiring extended offers to Student Supports Coordinator and Director of Curriculum– and

both immediately accepted, very enthusiastically – We will need volunteers on the lottery night –

it is critical for us to see our work come to fruition – set-up is at 5 pm at the Greater ABQ

Chamber

4. Vista College Prep Support




Vista College Prep has continued to support us, for example they’ve provided

recommendations for furniture and curriculum materials - they are currently creating a

consultancy contract to sign for provided support between our schools.

5. PED Documentation Submission and Feedback

Resubmitted new documents as requested, received feedback and currently working on

edits for that. Founder to meet with PED the week of the 16th, all are required for our approval

from the state for operation.

V. Closing Business

A. Open meetings act requires draft of minutes needs be to be available on the website

within ten days of the meeting – must be able to tell how voted and must include number

per vote - use terms unanimous or numeric, do not include how voted per name. No new

business

A. Date of Next Meeting: May 5, 2018 9:00 AM

B. Adjourn 10:48 am

AGENDA

Albuquerque Collegiate Charter School Governing Board Meeting Saturday 5, 2018| Time: 8:00am

Northwestern Mutual Offices (8220 San Pedro Dr NE Suite #505, Albuquerque, NM 87113)



III. Action Items A. PowerSchool Contract B. Employee Contract Templates Templates C. 2018-2019 Academic Calendar Approval D. 2018-2019 Calendar Check Approval E. 2018-2019 Operating Budget F. Governing Board Policies Manual Approval G. Salary Minimums Acknowledgement


A. Finance Committee Report 1. Questions for EdTec Account Manager

B. Governance Committee Report

1. Board Training (Finance: EdTec) 2. Clarification on Meeting Minutes Procedures

C. Academic Achievement Committee Report:

1. Update on Enrollment a. Offers/Acceptances/Registration

2. Spring Action Planning a. Canvassing 5/19 b. Upcoming Events

D. Founder Report

1. Facilities Update 2. Hiring Progress 3. Vista College Prep Partnership 4. PED Documentation Submission and Feedback


V. Closed Session

A. Pursuant to Section 10-15-1 (H)(2) and (H)(8) NMSA 1978, the Board will meet in closed session to discuss limited personnel matters regarding hiring a Head Administrator and regarding the discussion of the purchase, acquisition or disposal of real property or water rights by the public body.

1. Vote to go into Closed Session 2. Following Closed Session the Board will vote to return to Open Session and may take action.


A. Date of Next Meeting: June 2, 2018 9:00 AM B. Adjourn





AGENDA


Saturday 5, 2018| Time: 8:00am

Northwestern Mutual Offices (8220 San Pedro Dr NE Suite #505, Albuquerque, NM 87113)

I. Opening Business

A. Call to Order - 8:05 AM

B. Roll Call

Scott Hughes x

Joshua Gallegos x

Beverly Cruz x

Matthew Callahan x

Rosa Pynes x

Brandon Meyers x

Tomas Garcia

Cynthia Al-Aghbary x

C. Vote to Approve Agenda – Motion to approve agenda: Brandon M. Second: Cindy

Agenda approved vote: 7 for - 0 against

D. Vote to Approve 4.7.18 Meeting Minutes – Motion to approve agenda: Rosa Second:

Cindy vote: 7 for - 0 against

II. Public Input (10-minute time limit) – No public comment given.

III. Action Items

A. PowerSchool Contract

PowerSchool is a student info system/database – basic student info and Special Ed

Services, case load, IEP etc. – can be costly upfront for training and set up – additional

services will be provided through EdTec – this system is largely used around state –

positive feedback for communicating with state system - Motion to approve PowerSchool

contract: Brandon Second: Rosa - vote: 7 for - 0 against - approved

B. Employee Contract Templates

Motion to approve Stipend Contract for Certified Instructors: Cindy Second: Matt vote: 7

for -0 against – approved

Motion to approve Certified Instructor Contract: Joshua Second: Rosa vote: 7 for -0

against - approved

C. 2018-2019 Academic Calendar Approval

Motion to approve calendar: Brandon Second: Cindy 7 for -0 against - approved

D. 2018-2019 Calendar Check Approval




Board review of calendar check – ACCS Board acknowledges Calendar Check – and

understands that we will have quite a few hours in excess – 180 /990 hours vs.

1218 hours

E. 2018-2019 Operating Budget

Discussion:

Staffing structure is affordable along with other expenses (legal, building, EdTEc) - CSP

funds (about 300K ) will be used in first year costs for example desks, books – start up

pieces are pulled out - funded solely based on min amount of rev – first year only – year

1 projections will help year 2 – we can get these funds after 40 days - we are going to be

extra conservative

Motion to approve proposed budget to be submitted to PED: Beverly Second:

Brandon vote: 7 for -0 against - approved

F. Governing Board Policies Manual Approval

Motion to approve Distance Learning Policy : Joshua Second Cindy: 7 for -0 against - approved

Motion to approve Dual Credit Policy: Brandon: Second: Cindy vote: 7 for -0 against - approved

Motion to approve Grade Change Policy : Joshua Second: Brandon vote: 7 for -0 against -

approved

Motion to approve Response to Intervention Policy: Cindy Second: Rosa vote: 7 for -0 against -

approved

Motion to approve Staff Discipline Policy: Rosa Second: Cindy vote: 7 for -0 against - approved

Motion to approve Student Discipline Policy: Matt second: Brandon vote: 7 for -0 against -

approved

Motion to approve Tobacco, Drug, and Alchol Free Campus Policy: Cindy second: vote: 7 for -0

against - approved

G. Salary Minimums Acknowledgement

The Board has approved at 10 percent above minimum, Board has acknowledge we meet

standard minimum and head admin has signed


A. Finance Committee Report

1. Questions for EdTec Account Manager




Finance committee will meet next few weeks and plan a monthly meeting with

EdTec


1. Board Training (Finance: EdTec)

Board training – 2 more hours needed PD req for year, Katie Rarick (EdTec) is

now certified and can provide training – open to all board members at New

Mexico Athletics Association lunch 11:30 – 1:30 – sometime in May and also

at Charter School Conference in June

2. Clarification on Meeting Minutes Procedures

Minute draft must be ready within 10 working days after board meeting


1. Update on Enrollment

a. Offers/Acceptances/Registration

enrollment update: 30 total 21 for first (split between

offers/acceptance/registration) 50 percent to projection for kinder 70

percent for 1st – more canvassing and targeted outreach at day cares and

pre k planned to assist in filling at least 30 more kinder students-

projecting June July and August will be big for student enrollment –

2. Spring Action Planning

a. Canvassing 5/19

May 10 – confirm 19th attendance and please bring 1 or 2 volunteers,

bilingual is helpful

b. Upcoming Events – refer all event ideas and information to Adam

D. Founder Report

1. Facilities Update

2. Hiring Progress

Hope to hire two TFA core members, two more teaching positions are needed to

be filled in addition to these – all leadership positions have been extended offers

3. Vista College Prep Partnership

Vista college prep partnership: leadership team was able to see vista in action –

consulting agreement should be available for next meeting

4. PED Documentation Submission and Feedback

V. Closed Session

A. Pursuant to Section 10-15-1 (H)(2) and (H)(8) NMSA 1978, the Board will meet in

closed session to discuss limited personnel matters regarding hiring a Head

Administrator and regarding the discussion of the purchase, acquisition or disposal of

real property or water rights by the public body.

1. Vote to go into Closed Session




Pursuant to Section 10-15-1 (H)(2) and (H)(8) NMSA 1978 Motion to go into Closed Session:

Brandon Second: Joshua vote: 7 for -0 against – approved

2. Following Closed Session the Board will vote to return to Open Session and

may take action.

Move to return to open session: Rosa Second: Cindy – vote: 7 for -0 against - approved

After returning to Open Session the Chair stated that no matter other than that on the agenda was

discussed and no votes were taken other than that to come out of closed session.

Motion to approve Contract for Head Administrator of Albuquerque Collegiate Charter School:

Brandon Second: Joshua vote: 7 approved – 0 against


A. Date of Next Meeting: June 2, 2018 9:00 AM

B. Adjourn – 10:32 am

MINUTES


Saturday, May 19, 2018 8:00 am

Greater Albuquerque Chamber of Commerce (115 Gold Ave. SW, Albuquerque, NM 87102)

I. Call to Order

A. Roll Call

1. Beverly Cruz- Present

2. Brandon Meyers - Present

3. Rosa Pynes - Present

4. Cynthia Al-Aghbary - Present

5. Scott Hughes - Present

B. Approval of Agenda

1. Rosa moved to approve. Motion seconded by Cindy.

2. Unanimously approved.

C. Approval of May 5, 2018, Meeting Minutes

1. Beverly moved to approve. Motion seconded by Rosa.


II. Public Input (10 minute time limit)

A. None.

III. Action Item

A. STEP Assessment & Training Contract

1. The contract Becomes effective July 1, 2018. Discussed the approval process for

contracts that have already been identified and approved in the budget. Discussed

possibility of threshold amount for approval—School’s Internal Control Policy

states that threshold amount requiring a vote by the Board $10,000.

2. Brandon moved to approve contract. Motion seconded by Rosa. Unanimously

approved.

B. Approval of Lease for 1720 Bridge Blvd. SW, Albuquerque, NM 87105

1. Discussed the background of the lessor and specifications of the location including,

but not limited to, it being part of a strip mall, its size, expansion opportunities, and

financial logistics for payment of lease inclusive of costs for improvements.

2. Brandon moved to approve. Motion seconded by Rosa.




1. None.

B. Finance Committee Report

1. Beverly and Matt met with Katie Rarick, the School’s Business Manager, a few

days ago. Need to meet 90 student enrollment. Biggest concern is the lease

payment. Big influx of applications in July and August. Excited about new

location’s neighboring residents. Jade stated that the School might lose some of

the families based on locale but that she expects to gain more than we lose based

on the locale.

C. Academic Achievement Committee Report

1. Update on enrollment: Not a huge change. Currently at 51 students. Families have

dropped but new have applied. Families that have dropped have done so due to lack

of location. Hopefully we can recruit those that have dropped with the recently

approved location. All other schools in the proposed location are failing. We can

begin advertising at the recently approved location.

D. Founder Report

1. None.

V. Closing Business

A. Date of Next Meeting – June 2, 2018 at 9:00 am. Location TBD.

VI. Adjourned at 9:06 a.m.

AGENDA

Albuquerque Collegiate Charter School Governing Board Meeting Saturday May 19, 2018| Time: 8:00am

Greater Albuquerque Chamber of Commerce (115 Gold Ave SW, Albuquerque, NM 87102)



III. Action Items A. STEP Assessment & Training Contract




C. Academic Achievement Committee Report: 1. Update on Enrollment

a. Planning for target area

D. Founder Report

V. Closed Session A. Pursuant to Section 10-15-1 (H)(8) NMSA 1978, the Board will meet in closed

regarding the discussion of the acquisition of real property by the public body. 1. Vote to go into Closed Session

2. Following Closed Session the Board will vote to return to Open Session and may take action.


A. Date of Next Meeting: June 2, 2018 9:00 AM B. Adjourn


AGENDA

Albuquerque Collegiate Charter School Governing Board Meeting Saturday, June 2, 2018| Time: 9:00am

Greater Albuquerque Chamber of Commerce (115 Gold Ave SW, Albuquerque, NM 87102)



III. Action Items A. Bylaw Amendment B. PEC Contract Approval C. Teach for America Professional Services Agreement D. Budget Adjustment Request CSP Funds



B. Governance Committee Report 1. Board Training (Finance: EdTec)


1. Update on Enrollment

D. Founder Report 1. PEC Contract and Commencement Approval Timeline 2. PED Documentation Submission and Feedback 3. Facility Updates 4. Lease Reimbursement Application 5. Hiring Progress

V. Closing Business A. Date of Next Meeting: July 7, 2018 9:00 AM B. Adjourn



Governing Council Minutes - June 2, 2018 9:00 am (DRAFT)

I. Opening Business

I. The meeting was called to order at 9:12 am by Governing Council Chair Scott

Hughes and was initiated with roll call. Board members present: Scott Hughes -

Chair, Brandon Meyers, Cindy Al-Aghbary, Beverly Cruz -Treasurer, Tomas

Garcia – Vice Chair, Matt Callahan, and Joshua Gallegos – Secretary. Quorum

met. Also present: Jade Rivera, Abby Lewis, Daniel Ivey-Soto, and Bonnie

Murphy.

II. Mr. Meyers called for a motion to approve the agenda. This was seconded by Ms.

Al-Aghbary. All in favor: Hughes, Meyers, Al-Aghbary, Cruz, Garcia, Callahan,

Gallegos. Opposed: None

III. Ms. Cruz called for a motion to approve the minutes from the May 19 meeting.

This was seconded by Ms. Al-Aghbary. All in favor: Hughes, Meyers, Al-

Aghbary, Cruz, Garcia, Callahan, Gallegos. Opposed: None

II. Public Comment

I. Bonnie Murphy – Student Supports Coordinator shares with us her excitement to

be working with ABQ Collegiate Charter School – the Board warmly welcomes

Ms. Murphy.

III. Action Items

I. Bylaw Amendment – Board begins discussion regarding revision to Bylaws that

would now require a cap of total board members as opposed to current allowance

of a range of members 7 – 15. Board agrees to following amendment: “The

Governing Board shall establish the number of members, which shall consist

of 8 members.” The established number of members can be changed by a simple

majority vote by the board. Notification of any membership changes shall be

communicated to the department within 45 days. Ms. Al- Aghbary called for a

motion to approve this amendment to Article 1. Section 3 – this was seconded by

Mr. Gallegos. All in favor: Hughes, Meyers, Al-Aghbary, Cruz, Garcia, Callahan,


II. PEC Contract Approval and Admissions Policy revision - Ms. Rivera provided

overview of contract negotiation meeting with the Charter School Division

including recommendations for adjustments to ACCS’s Enrollment, Admission

and Lottery Policy. After discussions the Board agreed to the following changes:

Enrollment and Lottery section II. Letter C. “Applications for enrollment will

be accepted via paper and electronic form.” Mr. Meyers called for a motion to

approve changes. This was seconded by Ms. Cruz. All in favor: Hughes, Meyers,

Al-Aghbary, Cruz, Garcia, Callahan, Gallegos. Opposed: None – No further

discussion regarding PEC contract. A motion to approve amended contract was

made by Ms. Cruz and then seconded by Mr. Garcia. All in favor: Hughes,

Meyers, Al-Aghbary, Cruz, Garcia, Callahan, Gallegos. Opposed: None

III. Teach for America Professional Services Agreement – ACCS plans to hire two

TFA Corp Members with a 2 –year service contract, Broad reviewed contract

prior to the meeting and there was no additional discussion. A motion to approve

Teach for America Professional Services Agreement was made by Ms. Cruz and

then seconded by Mr. Gallegos. All in favor: Hughes, Meyers, Al-Aghbary, Cruz,

Garcia, Callahan, Gallegos. Opposed: None

IV. Budget Adjustment Request CSP Funds - Should ACCS be granted budget

authority prior to July 1, 2018 the Board approves a BAR of $792,000.00 for the

2018 fiscal year, in order to receive the CSP money that the school was awarded. A

motion to approve the BAR was made by Mr. Gallegos and then seconded by Mr.

Meyers. All in favor: Hughes, Meyers, Al-Aghbary, Cruz, Garcia, Callahan,


IV. Committee Reports

I. Finance Committee: None

II. Governance Committee: Board members reminded that if they have not

completed the additional 2 hours of annual training needed that there will be

opportunities at the Public School Leadership Conference on June 21-22, 2018.

III. Academic Achievement Commitment: An additional ACCS Informational mailer

will be sent soon. Please plan for additional community canvassing events as

volunteers will be needed.

IV. Founders Report: Public Education Commission's Commencement Vote will take

place in Santa Fe on the morning of June 15th, all invited to attend if able. Our

facility will not have e- occupancy status until August 1st – Public School Facility

Authority sent a representative to conduct a walk-through – detailed plan for

changes was reviewed. Currently final interviews are happening for teacher

search, continuing to be highly selective.

V. Closing Business

I. Next regular meeting July 7th 2018 at 9 am.

II. Meeting adjourned at 10:29 am

agenda albuquerque collegiate charter school meeting ... · joshua gallegos x cindy al-aghbary x...

Documents