APRIL 9, 2013, GLOUCESTER COUNTY SCHOOL BOARD MONTHLY MEETING 5:30 pm- Closed Meeting (Admin. Offices-Room 305) •• 7:00 pm- Open Meeting (Colonial Courthouse)

Gloucester, Virginia AGENDA

ITEM #: BUSINESS/SUBJECT: PRESENTER(S): INFO/ACTION: N/A MEETING CALLED TO ORDER BY CHAIRPERSON

AND ROLL CALL BY ACTING CLERK Mr. Randy Burak/ Mr. John Hutchinson

Action N/A

13-44 CALL FOR CLOSED MEETING Mr. Burak Action N/A Pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.); and Subsection 2, for the discussion of student personnel matters (1 request for release from compulsory attendance; and 1 petition for admission of a 4 year-old for the 2013-2014 school year).

13-45 RETURN TO OPEN MEETING/CERTIFICATION/ Mr. Burak/ Action N/A ROLL CALL BY DEPUTY CLERK Ms. Betty Jane Duncan Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from Open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification.

N/A MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE Mr. Burak/ Action N/A Mr. Dustyn Hall

13-46 PERSONNEL ITEMS Dr. Ben Kiser/ Dr. Juanita Smith 1. Monthly Personnel Appointments, Resignations, Transfers, etc. Action N/A

13-47 STUDENT PERSONNEL ITEMS Dr. Kiser 1. One (1) Request for Release from Compulsory School Attendance

13-48 ADDITIONS AND CHANGES TO AGENDA Mr. Burak/Dr. Kiser

Action

Action

13-49 APPROVAL OF CONSENT AGENDA*/** Mr. Burak/Ms. Duncan Action

N/A N/A

N/A

*-All items contained within the Consent Agenda are approved by a single poll vote of the Board. **-Any SB member wishing to remove an item may do so by calling Dr. Kiser or Ms. Gamache by noon on day of SB meeting. 1. Approval of March 12, 2013, Monthly Meeting Minutes; 1 2. Approval of March 22, 2013, Special (3-Member Panel) Meeting Minutes; 8 3. Approval of Bus Shuttle Service-Battle of the Hook Event (1 0/19-20/2013); 9 4. Informational Membership Report as of March 20, 2013; 11 5. Informational Visiting Teachers Report for March, 2013; 12 6. Informational Monthly Suspension Report for March, 2013; 13 7. Informational Revenue Report as of February 28, 2013; 15 8. Informational Central Food Service Report as of February 28, 2013; 16 9. Informational Transportation Report for March, 2013; 17 10. Informational Instructional Report for March, 2013; 18 11 . Informational Fundraiser Approvals Issued January-March, 2013; and 22 12. Informational Employee Services & Communication Monthly Report. 23

13-50 COMMUNITY/STAFF PRESENTATIONS AND RECOGNITIONS Information 1. Recognition of Robotics Teams Dr. Chuck Wagner/Mr. Rusty West N/A 2. Introduction of Trooper Buddies/Program Ms. Shirley Chirchf1st Sgt. Caren Sterling N/A 3. Proclamation of School Nurse Day- May 8, 2013 Ms. Chirch 27 4. Support Services' Updates-Facilities/Energy Mr. Dave Miller/Mr. Dave Simmons N/A

AGENDA FOR APRIL 9, 2013, MONTHLY SCHOOL BOARD MEETING ITEM#: BUSINESS/SUBJECT: PRESENTER(S): INFO/ACTION:

5. Updates on Committees/Boards by SB Members School Board Members N/A 6. Reserved for Remarks from Citizens in Audience (Speakers Are Asked to Give Their Name, the N/A

District in Which They Reside and Limit Remarks to 3-5 Minutes, to be determined by the Chair)

13·51 INSTRUCTIONAL SERVICES' ITEMS 1. Discussion of SOL Incentives

13·52 BUDGET AND FINANCE ITEMS 1. Grants and Donations Received by GCPS 2. FY'2014 Student Fees

13-53 SUPERINTENDENT'S ITEMS 1. Update on Thomas Calhoun Walker Education Center 2. Update on Page Middle School:

• Site Preparation Contract Approval

13-54 STUDENT ADVISORY COMMITTEE (SAC) ITEMS

Dr. Wagner " "/Dr. Kiser

Ms. Joanne Wright " " ""

Dr. Kiser " "/Mr. Scott Shorland " " Mr. Hutchinson/Mr. Shorland Mr. Hall

Information

Action Action

Information Information Action

13·55 SCHOOL BOARD MEMBERS' ITEMS School Board Members/Clerk

N/A

28 29

N/A N/A N/A

N/A

1. Call for Submission of Proposed Changes or Additions Mr. Burak Information 32 to VSBA Legislative Positions-Due June 14, 2013

13·56 ADMINISTRATIVE SERVICES' ITEMS Mr. Hutchinson 1. Policy Manual Update (New Business- All Policy Revisions-1st Reading)

AA: School Division Legal Status BB: School Board Legal Status BBAA: School Board Member Authority (title change) BCA: School Board Organizational Meeting BCB: School Board Officers BCE: School Board Committees BDC: Closed Meetings BOCA: Calling and Certification of Closed Meetings BDDA: Notification of School Board Meetings

Action Action Action Action Action Action Action Action Action

35 36 37 38 39 40 41 42 44 46

13-57 PUBLIC ANNOUNCEMENTS Mr. Burak Information N/A 1. Next Special School Board Meeting (Work Session)- Tuesday, April23, 2013, 5:30pm, Admin. Offices

Complex (Room 305); 2. GCPS Educational Foundation "Teachers of the Year Dinner''- Wednesday, April 24, 2013, 5:30pm,

Gloucester High School Commons Area; and 3. Next Monthly School Board Meeting-- Tuesday, May 14, 2013, 5:30 (Conf. Room 305) & 7:00pm, Colonial

Courthouse.

N/A ADJOURNMENT Mr. Burak Action N/A Until the Next Special Meeting (Work Session) on Tuesday, April 23, 2013, 5:30 pm, at Admin. Offices (Conf. Room 305); and Next Monthly Meeting on Tuesday, May 14, 2013, 5:30pm (Closed)@ Room 305 of Admin. Offices/7:00pm (Open) @Colonial Courthouse.

4-9-2013 SB AGENDA TABLE {3/27/13:dcg)

AG ITEM#: 13-49.1 4/9/2013 SB MTG. CONSENT AGENDA

RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD

GLOUCESTER, VIRGINIA

MARCH 12, 2013

The regular monthly meeting of the Gloucester County School Board was held on Tuesday, March 12, 2013, in the Administrative Offices Room 305. The Chairperson called the meeting to order at 5:35pm

ROLL CALL

Roll call was taken by the Acting Clerk, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Troy M. Andersen, Ann F. Burruss, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, and Kevin M. Smith, Members. Also present for the closed meeting: H. Ben Kiser, Ed.D., Superintendent of Schools, John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk, and Charles A. Wagner, Ed.D., Assistant Superintendent for Instructional Services.

13-30: CALL FOR CLOSED MEETING

At 5:36 pm, a motion was made by Ms. Burruss, seconded by Ms. Parker, and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia , 1950, as amended, Section 2.1-3711 (A) , Subsection 1, for the discussion of personnel matters (appointments, resignations, etc.); and Subsection ·2, for the discussion of student personnel matters (1 recommendation for expulsion) . At 6:39 pm, the Chairperson declared a recess , and the meeting was relocated to the Colonial Courthouse.

13-31: RETURN TO OPEN MEETING/CERTIFICATION

Note: Ms. Betty Jane Duncan, Deputy Clerk, recorded the remainder of the meeting. The Deputy Clerk noted that all members were present for the open meeting.

At 7:00 pm, a motion was made by Mr. Smith to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session , discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Ms. Burruss and approved as follows:

Mr. Andersen Ms. Burruss Ms. Hensley Mrs. Hook

Ms. Parker Mr. Smith Mr. Burak

MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE- Mr. Dustyn Hall, SAC Chairperson, led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the Flag of the United States of America.

13-32: PERSONNEL ITEMS

1. Monthly Listing of Personnel Actions-A motion was made by Ms. Burruss, seconded by Ms. Hensley and unanimously adopted to approve the monthly listing of personnel appointments, contract changes, and leave requests. (Approved copies attached to minutes)

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING

13-33: STUDENT PERSONNEL ITEMS

PAGE 2 of7

1. One (1) Recommendation for Expulsion- A motion was made by Ms. Burruss, seconded by Mr. Smith and unanimously adopted to approve the recommendation to expel one (1) student from attendance in Gloucester County Public Schools. (Information on this action on file in the Office of Student Services)

13-34: ADDITIONS AND CHANGES TO AGENDA

Dr. Kiser recommended the following changes to the agenda: Under Consent Agenda - 13-35.6 Delete Approval of Special Education Advisory Committee Members. Under 13-37 Budget and Finance Items - Move item 13-38.1 Update on Thomas Calhoun Walker Education Center to item 13-37.2 (under Budget and Finance items). Under 13-41 School Board Members' Items- Add 13-41.3 VSBA Business Honor Roll and 13-41.4 Nomination of Ms. Parker for VSBA Vice-Chair­Eastern Region. A motion was made by Mr. Burruss, seconded by Ms. Hook, and unanimously adopted to approve the recommended additions and changes to the agenda.

13-35: APPROVAL OF CONSENT AGENDA

A motion was made by Ms. Burruss to approve the Consent Agenda as revised (listed below); motion was seconded by"Ms. Hensley, and approved with a roll call vote

Mr. Andersen Ms. Burruss Ms. Hensley Mrs. Hook

Ms. Parker Mr. Smith Mr. Burak

ITEMS CONTAINED WITHIN THE CONSENT AGENDA: 1. Approval of January 31, 2013, Special Meeting Minutes; 2. Approval of February 2, 2013 Special (Joint w/BOS) Meeting Minutes; 3. Approval of February 12, 2013, Monthly Meeting Minutes; 4. Approval of February 15, 2013, Special (3-Member Panel) Meeting Minutes; 5. Minutes of the February 26, 2013, Special (Budget Work Session/PH) Meeting Minutes; 6. Adoption of the Gloucester County Special Education 2013-2014 Annual Plan; 7. Informational Membership Report as of February 26, 2013; 8. Informational Visiting Teachers Report for February, 2013; 9. Informational Monthly Suspension Report for February, 2013; 10. Informational Revenue Report as of January 31, 2013; 11. Informational Central Food Service Report as of January 31 , 2013; 12. Informational Transportation Report for February, 2013; 13. Informational Instructional Report for February, 2013; 14. Informational Black History Month Activities; and 15. Informational Employee Services & Communication Monthly Report.

13-36: COMMUNITY/STAFF PRESENTATIONS AND RECOGNITION

1. National Traumatic Brain Injury Awareness Month - Ms. Susan Lamprecht and Ms. Jackie James-Gray, members of the TBI Team, presented information on training and professional development in the area of traumatic brain injury as part of National Traumatic Brain Injury Month.

)

.....

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of7

13-36: COMMUNITY/STAFF PRESENTATIONS AND RECOGNITION (continued)

2. Proposal for Summer STEM Robotics Camp (July 2013)- Mr. Rusty West, GHS/Pa~e teacher, presented a proposal for a Summer STEM Robotics Camp at GHS to serve 18-25 51

h, 6 h ,

and ?'h grade students. A motion was made by Ms. Burruss, seconded by Ms. Hensley and unanimously adopted to support the proposal.

3. Support Services Update-Grounds - Mr. Jimmy Viars, Grounds Manager, updated the Board on activities and services of the GCPS Grounds Department. Mr. Viars noted the accomplishments of the department, highlighted the state and national licenses held by employees, and reported on-going staff development. Board members extended thanks to Mr. Viars and his staff for the outstanding work they do for Gloucester County Public Schools.

4. CTE Business Expo - Dr. Paul Mclean, Director of Career and Technical Education, provided information on the Gloucester CTE and Business Community Expo to be held on May 1, 2013 at Gloucester High School. (Copy of handout attached to minutes)

5. GAllE Redesign - Dr. Mclean explained the proposed GAITE redesign changes for 2013-14. (Copy of presentation attached to minutes)

6. Safety/Security Update with Re-commendations for Action - Mr. Hutchinson, and Ms. Shirley Chirch, Environmental Health and Safety Manager, reported on a meeting held with school staff and representatives from Honeywell regarding a safety survey conducted by that firm . Schools have already begun to incorporate many of the recommendations into their safety procedures, and further follow-up actions will be explored and implemented. Lt. Petrovich with the Gloucester Sheriff's Department will be meeting with teachers to review safety procedures.

Ms. Chirch also discussed with the Board a proposed safety program in cooperation with the Virginia State Police known as the Trooper-Buddy Program. Under this program, a state trooper would be assigned to each elementary school to spend one day per month at that school and to visit the school each week. A motion was made by Ms. Parker, seconded by Ms. Burruss and unanimously adopted to approve participation in the Trooper Buddy Program. Sgt. Sterling with the Virginia State Police will attend the April School Board meeting to further explain the program. (Copy of information on Trooper-Buddy Program attached to minutes)

7. Updates on Committees/Boards by SB Members - No updates were presented at this time.

8. Reserved for Remarks from Citizens in Audience - Mr. Burak asked if there were any persons present who wished to address the Board. He asked that all persons state their name, the district in which they reside and to limit their remarks to five minutes or less. The following persons came forward to speak:

Hannah Witt (GHS Senior) thanked Ms. Parker and other Board members for giving her the opportunity to shadow them for her Senior project.

The following persons spoke concerning the GHS Football program and the hiring of a head coach for the 2013-2014 season:

Ashton Sherman (GHS student) Diego lnzunzo (GHS student) Kristen Collier (Parent of a football player) Lonnie Correll (Abingdon) J

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 4 of7

13-36.8: COMMUNITY/STAFF PRESENTATIONS AND RECOGNITION (continued)

Rhonda Langelotti (Parent of a football player) David Guglielmo (Gloucester Point) Kelly Correll (Parent of a football player) Ryan Wenner (Petsworth) Keith Dimmock (Ware) Jake Hogge (York) Cody Correll (Abingdon) Owen Rousselle (GHS student) Zachary Palas (GHS student)

Darlene Patterson (Ware) expressed concern over the late scheduling of basketball practices at GHS.

Brian McGovern (Abingdon/GHS Teacher/GEA President) thanked the administrative staff for listening to and addressing concerns of teachers regarding planning time in the proposed school calendar.

13-37: BUDGET AND FINANCE ITEMS

1. Grants and Donations Received by GCPS - Ms. Joanne Wright, Director of Budget and Finance, highlighted the donations and scholarships totaling $14,038.27 that had been received by the schools and the division. A motion was made by Ms. Burruss and seconded by Mr. Andersen to accept with grateful appreciation the donations as outlined . The Deputy Clerk polled the Board as follows:

Ms. Burruss Mr. Smith Mr. Andersen Ms. Hensley

Ms. Parker Mrs. Hook Mr. Burak

2. Update on Thomas Calhoun Walker Education Center -Mr. Scott Shorland, Project Manager, presented an update on the Thomas Calhoun Walker Education Center modification. (Copy of presentation attached to minutes) The scope of the project is being refined in order to accommodate the appropriation made by the Board of Supervisors to fund the project. Staff will meet with the architect this week to discuss the changes that can be made to the base bid. Mr. Shorland anticipates that work will begin in April and that December 31 still remains a feasible date for occupancy.

3. Adoption of School Board's Recommended FY'14 Budget - Dr. Kiser and Ms. Wright presented the recommended FY'14 budget as adjusted based on revised revenue. (Copy of School Board's Recommended FY 2013-14 Budget attached to minutes) A motion was made by Mr. Smith and seconded by Ms. Burruss to adopt the recommended budget for FY'14 totaling $66,672,414 (Operating Fund, Central Food Service, Capital Improvements Fund, and Debt Service Fund) and Construction Fund totaling $25,636,428. The Deputy Clerk recorded the following poll vote:

Ms. Burruss Mr. Smith Mr. Andersen Ms. Hensley

Ms. Parker Mrs. Hook Mr. Burak

4

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING

13-38: SUPERINTENDENT'S ITEMS

PAGE 5 of7

1 Update on Page Middle School -Mr. Duane Harver, RRMM Architect, provided a progress update on the Page Middle School project. (Copy of Mr. Harver's presentation attached to minutes) Mr. Harver highlighted many of the safety features being incorporated into the design of the school.

13-39: STUDENT ADVISORY COMMITTEE (SAC) ITEMS) - Mr. Dustyn Hall, SAC representative, advised the Board of several noteworthy student and club activities taking place at GHS during this month.

13-40: INSTRUCTIONAL SERVICES' ITEMS - There were no Instructional Services' Items presented at this time.

13-41: SCHOOL BOARD MEMBERS' ITEMS

1. Discussion of Going Paperless for School Board Agendas - Board members discussed the plan to go "paperless" for School Board agendas effective July 1. Accommodations would need to be made for any Board members who do not have adequate access to Internet.

2. VSBA Hot Topic Conference - April 29, 2013, 8:30 am to 1:15 pm @ Charlottesville Omni - Ms. Burruss and Dr. Kiser have been registered to attend.

3. VSBA Business Honor Roll - Members discussed the VSBA proposal to publish an honor roll to recognize local businesses for their contributions to public schools. After discussion, it was the consensus of the Board to recognize collectively local businesses that provided support following the tornado crisis in Gloucester County. Ms. Wright will retrieve the list of businesses from the records and recommend businesses to the Board for its consideration at the special meeting on March 28. Board members agreed to meet at 6:30 pm at Gloucester High School on March 28 (prior to the joint meeting with the Board of Supervisors) to consider the VSBA Business Honor Roll .

4. Nomination of Ms. Parker for VSBA Vice-Chairperson of Eastern Region -A motion was made by Mr. Smith and seconded by Ms. Hook to approve the nomination of Ms. Parker for VSBA Eastern Region Vice-Chairperson. Motion was adopted by a voice vote of the Board with members Burak, Hensley, Hook, and Smith voting aye, and members Andersen and Burruss voting nay.

13-42: ADMINISTRATIVE SERVICES' ITEMS

1. Policy Manual Update - Mr. Hutchinson presented the following items for consideration:

KBA: Requests for Information (policy revision-1 st reading) IF-R: Program of Studies-pages 6, 7, 53, 75 (regulation revision) IGAL-R: Computer Proficiency Program (regulation revision) KBA-R: Requests for Information (regulation revision) KBA-E1 : Request for Public Records (form revision) KBA-E2 : Record of Inspection and/or Delivery of Copies (form revision)

Mr. Hutchinson recommended approval of File KBA as presented on 1st and 2nd readings. A motion was made by Mr. Smith, seconded by Ms. Burruss , and unanimously adopted to approve policy File KBA on 1st and 2nd readings. The Board accepted Files IF-R, IGAL-R, KBA-R, KBA-E1, and KBA-E2 as information.

-J

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING

13-42: ADMINISTRATIVE SERVICES' ITEMS (continued)

PAGE 6 of7

2. Proposed 2013-2014 School Calendar- Mr. Hutchinson presented the proposed school calendar for 2013-2014. He noted that after consultation and communication with staff and with School Board members, some revisions had been made to the report card schedule. Discussion was held regarding the schedules for staff development and planning days. A motion was made by Mr. Smith and seconded by Ms. Burruss to approve the proposed 2013-2014 school calendar as revised. Upon a voice vote, motion was adopted with all members voting aye with the exception of Ms. Hensley who voted nay. (Copy of 2013-2014 School Calendar as adopted attached to minutes)

13-43: PUBLIC ANNOUNCEMENTS

Mr. Burak read the following public announcements:

1. Public Hearing on County Budget- Monday, March 25, 2013, 7:00 pm, Gloucester High School (Auditorium);

2. Save the Brain Awareness Program - Tuesday, March 26, 2013, 7:00 pm, Thomas Calhoun Walker Education Center;

3. Last Day of 3rd Quarter- Thursday, March 28 , 2013; 4. Next Special School Board Meeting (6:30 pm School Board to· consider VSBA Business

Honor Roll followed by Joint Budget with Board of Supervisors) - Thursday, March 28, 2013, 7:00pm, Gloucester High School (Auditorium);

5. Professional Day-No Students-2-Hour Early Dismissal for Staff- Friday, March 29, 2013; 6. Spring Break (Division Closed) - Monday-Friday, April 1-5, 2013 Note: Monday-

Wednesday, 12-Month Employee Holidays and Thursday-Friday, Professional Work @ Home Day/12-Month Employees Take Leave;

7. First Day of 41h Quarter- Monday, April 8, 2013; and

8. Next Monthly School Board Meeting - Tuesday, April 9, 2013, 5:30 (Conf. Room 305) & 7:00 pm, Colonial Courthouse.

ADJOURNMENT

At 10:53 pm , there being no further business, a motion was made by Mr. Smith, seconded by Ms. Parker, and unanimously approved to adjourn the regular monthly meeting of March 12, 2013, until the next special meeting (special meeting of School Board at 6:30 pm followed by joint budget meeting with Board of Supervisors at 7:00 pm) on Thursday, March 28, 2013, at Gloucester High School Auditorium; and next monthly School Board meeting scheduled for Tuesday, April 9, 2013, 5:30 pm (Closed meeting at Administrative Offices Conference Room 305) and 7:00 pm (Open Meeting), at the Colonial Courthouse.

By: George R. (Randy) Burak, Chairperson

Betty Jane Duncan, Deputy Clerk

John E. Hutchinson, Acting Clerk

RECORDED MINUTES OF THE MARCH 12, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING

Attachments (9):

1. Bound Agenda for March 12, 2013, Monthly Meeting; 2. Approved Monthly and Supplemental Personnel Listings; 3. CTE/Business Community Expo;

PAGE 7 of7

4. 2013-14 Governor's Academy for Innovation, Technology and Engineering (GAITE) Redesign;

5. Trooper-Buddy Program; 6. Presentation on Thomas Calhoun Walker Education Center; 7 School Board's Recommended FY 2013-2014 Budget; 8. RRMM Project Status Update; and 9. 2013-2014 School Calendar.

Note: The attachments will be bound with the official minutes once approved.

END BJD/JEH:bjd

MIN-03-12-13

AG ITEM #: 13-49.2 4/9/2013 SB MTG. CONSENT AGENDA RECORDED MINUTES OF THE

GLOUCESTER COUNTY SCHOOL BOARD GLOUCESTER, VIRGINIA

March 22, 2013

A special meeting of the School Board Disciplinary Committee was held on Friday, March 22, 2013, at 8:00 a.m., at the Administrative Offices Complex, Gloucester, Virginia, for the purpose of holding one (1) student personnel hearing.

CALL TO ORDER AND ROLL CALL The meeting was called to order by Rita H. Cargill-Brown, Acting Clerk. Present were: Ann

Burruss, Carla Hook, Anita Parker, School Board Members; Layton H. Beverage, Ed. D.; and Howard B. Kiser, Ed. D., Superintendent of Schools.

CALL FOR CLOSED SESSION At 8:13 a.m., a motion was made by Ms. Hook, seconded by Ms. Parker and unanimously

approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 2, for the discussion of one student personnel matter.

RETURN TO OPEN SESSION At 8:40a.m., a motion was made by Ms. Parker, seconded Ms. Hook, and unanimously

adopted to reconvene the meeting into open session. A motion was made by Ms. Parker and seconded by Ms. Hook to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was approved with a roll call vote as follows:

Ms. Hook Ms. Parker

Aye Aye

STUDENT PERSONNEL MATTERS

Ms. Burruss Aye

Ms. Hook moved to reinstate a previously expelled student.* The motion was seconded by Ms. Parker and the Acting Clerk polled the following vote:

Ms. Hook Ms. Parker

Aye Aye

Ms. Burruss Aye

*- Records are maintained in the Office of Student Services on these matters.

ADJOURNMENT At 8:43 a.m., there being no further business, a motion was made by Ms. Hook, seconded by

Ms. Parker, and unanimously approved to adjourn the School Board Disciplinary Committee hearing of March 22, 2013, until the next special (Joint Budget w /Board of Supervisors) meeting scheduled for 6:30 pm on Thursday, March 28, 2013, in the auditorium of Gloucester High School, Gloucester, Virginia.

END RHCB:rnrc/ dcg

By: George R. Burak, Chairperson

Rita H. Cargill-Brown, Acting Clerk

a

GLOUCESTER COUNTY PUBLIC SCHOOLS

SCHOOL BOARD AGENDA ITEM

MEETING DATE: APRIL 9 2013 REQUESTED SCHOOL BOARD RESPONSE: A. ACTION : _X_ B. INFORMATION:

AGENDAITEM#: 13-49.3 ~--------

IF POLICY (NEW OR CHANGE) A. 1st READING: B. 2nd READING:

REGULAR AGENDA CONSENT AGENDA _x_ SPECIAL MEETING

SUBJECT: SHUTILE SERVICE- BATILE OF THE HOOK EVENT

ENCLOSURE: LETIER FROM CAROL STEELE, DIRECTOR, GLOUCESTER PARKS, RECREATION & TOURISM

BACKGROUND/STATUS: GLOUCESTER PARKS, RECREATION & TOURISM IS SPONSORING THE BATILE OF THE HOOK EVENT BEING HELD AT WARNER HALL ON SATURDAY, OCTOBER 19, 2013, AND SUNDAY, OCTOBER 20, 2013. MS. STEELE IS REQUESTING THE USE OF THREE (3) TO FIVE (5) SCHOOL BUSES AND BUS DRIVERS TO RU N CONTINUOUSLY FROM 9:30 A.M . TO 5:00P.M. ON SATURDAY AND 11:30 A.M. TO 4:30P.M. ON SUNDAY.

RECOMMENDATION:

THE REQUEST TO USE THE GLOUCESTER HIGH SCHOOL STUDENT PARKING LOT HAS BEEN SUBMITIED AND APPROVED THROUGH OUR SCHOOL DUDE FACILITIES DIRECT PROGRAM.

GLOUCESTER PARKS, RECREATION & TOURISM W ILL PROVIDE APPROPRIATE INSURANCE COVERAGE, AND WILL REIMBURSE THE DIVISION FOR ALL RELATED COSTS AS STATED IN AN EMAIL RECEIVED FROM MS. STEELE (NOT ENCLOSED).

ANNE LANAN , DIRECTOR OF TRANSPORTATION , SUPPORTS THE SHUTILE SERVICE REQUEST.

THAT THE SCHOOL BOARD APPROVES THE REQUEST FROM GLOUCESTER PARKS, RECREATION & TOURISM FOR THE TRANSPORTATION DEPARTMENT TO PROVIDE SHUTILE SERVICE FOR THE BATILE OF THE HOOK EVENT AT WARNER HALL ON SATURDAY, OCTOBER 19, 2013, AND SUNDAY, OCTOBER 20, 2013, AS OUTLINED IN THE LETIER.

PRESENTER: JOHN E. HUTCHINSON TITLE:

FOR MORE INFORMATION CONTACT TH

PREPARED BY: (SAME AS ABOVE) TITLE:

PAGE NO: ____ _

03/18/2013 07:48 8045934478 GCPS TRANS DEPT

rgo4) sQa-4147

Gloucester Parks, Recreation & Tourism 6467 Main Street

Gloucester, VA 23061 804-693-2355 Fax: 804-693·006"1

Hc.CEt;JL.U

HAR 1 3 201~

QCPS ADMINIStRATIVE SE~VICES

March 12. 2013

Gloucester County Public School:; John Hutchinson 6489 Main Street Gloucester. VA 23061

Mr Hutchinson.

PAGE 02

p. 1

The Department of Parks, Recreation and loumm is pleased to be a sponsor of the Battle of the Hook event which will be held Saturday, October l911i and Sunday, October 20tlt, 20t3. Tam writing to request the use of school hu'ses and the Gloticcster High School srudcnt parking lot for evem parking. The bu::;es would be used to shuttle visitors from the school to Warner HaJJ, the location of the event. You may recall we used several pick-up locations when the event was held five years ago bttt this time, participant~ will be allowed to dnve to the .~ite . We would like to u.sc the High School a~t a location for overflow and convonience parking.

We are requesting three to five bu~es to nm cominuously from 9:30a.m. to 5:00p.m. on Saturrlay and I I :30 a.m. to 4:30p.m. on Sunday. As we get clo~er to the event, we will be able to confirm the exact number ofbmes.

Upon approval, I will work with the Transportation Department to obtain drivers names nnd bus oumhers tv acquire the additional required insurance.

We appreciate your consideration and support of this historical and unique event for Glou~er Cowny. If you have any questions or concerns, please let me know.

Sin~,

~--Carol E Steele Director

(J);~d·~~ l P. Parks and Recmation ... the benefits are endlessl

DATE: March 20, 2013

Abingdon Kinderqarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL

Achilles Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL

Bethel Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL

~..:.

~

Total No. Students

90 90 87

111 101 97

576

Total No. Students

69 53 83 88 60 75

428

Total No. Students

78 73 75 85 87 91

489

No. of Classes

4 4 5 5 5 5

28

No. of Classes

3 3 4 4 3 3

20

No. of Classes

4 3 4 4 4 4

23

GLOUCESTER COUNTY PUBLIC SCHOOLS OFFICE OF STUDENT SERVICES

RITA H. CARGILL-BROWN, DIRECTOR MEMBERSHIP REPORT

2012-2013

Total No. No. of Botetourt Students Classes Kindergarten 94 4 Grade 1 85 4 Grade 2 87 4.5 Grade 3 111 5.5 Grade 4 108 5 Grade 5 133 6 TOTAL 618 29

Total No. No. of Petsworth Students Classes Kindergarten 42 Grade 1 58 Grade 2 52 Grade 3 61 Grade 4 60 Grade 5 48 TOTAL 321 Regional 9

*ISAEP, RASP, and New Horizon students are included in their respective schools.

2 3 3 3 3 3

17 2

Page Grade 8 TOTAL RASP*

GHS Grade 9 Grade 10 Grade 11 Grade 12 TOTAL ISAEP* RASP*

New Horizons Grade 6 Grade 7

Grade 8 Grade 10 Grade 12 TOTAL

TOTAL MEMBERSHIP 5501

Total No. Students

Total No. ; Peasley Students

445 Grade 6 369 445 Grade 7 472

2 TOTAL 841 RASP* 1 I

MEMBERSHIP BY GRADE

Total No. Students K 373

441 1 359 422 2 384 458 3 456 462 4 416

1783 5 444 5 6 369

28 7 472 8 445 9 441

Total No. Students 10 422

1 11 458 1 12 462 1 TOTAL 5501 2 3 8

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(jLO'UC'EST'E'R CO'U:NTy 'P'U'BllC SCJf00£.5 Office of Stuaent Services

Rita H. Cargill-Brown. Director. 804-693-7856 Page Call, Visiting Teacher, 804-693-4168

Barry Williams. Visiting Teacher, 804-693-4313 Toni Childress, Truancy Officer. 804-693-7783

6489 Main Street Building Two, Suite F

Gloucester, VA 23061 FAX: 804-693-7859

Visiting Teachers The following is a summary of the activities for the month of

March 2013

Call Williams Childress

Initial Evaluations Received 6 5 NA

Triennial Evaluations Received 4 8 NA

Eligibility Meeting for Sp. Ed. Evaluations NA 1 NA

Parent Conferences/Interviews 23 21 117

Agency Referrals 1 0 4

Conferences/School Personnel 21 26 52

Homebound Meetings 5 6 0

Professional Development/Faculty Meetings 1 1 2

F APT Meetings N/A N/A 2

Attendance (Referrals, Dropouts, Withdrawals, and 13 6 92 letters)

School-based intervention meetings 9 3 58 Court Services Referrals/Interventions 0 0 2

Home Visits 3 2 35

Mtg/Contact with 5th year VRHS NA NA 198

Truancy Court Initial Hearing 0 0 2

Truancy Court Review 0 0 7

Total Evaluations Received Year to Date 78 64 NA

Attendance Referrals Year to Date 75 28 1380

Total 11

12

1

161

5

99

11

4

2

111

70 2

40 198

2

7

142

1483

12

1-4 w

EXTREMELY SERIOUS* ALCOHOL (AL 1) ASSAULT - staff without weapon (BA2) ASSAULT- student without weapon (BA4) BOMB THREAT- (BB1) BULLYING (BU1) DRUGS - bringing, possessing, use (DR 1)

Drugs - Possession/use with the intent to distribute, sell, or solicit any controlled drug or narcotic not otherwise specified (DR5) SEXUAL HARASSMENT (SXO)

OFFENSIVE TOUCHING- against student (SX2) THREATENING - against staff (TI1)

THREATENING- agamst student (TI2)

WEAPON- knife with a blade 3" or more (WP5)

Serious Offenses ATTENDANCE- excessive tardies, leaving school grounds, truancy (A 1T) CELL PHONE (C2M}

ELECTRONIC DEVICES (C3M}

DISRESPECT- minor (D1C) DEFIANCE - minor (D2C) DISRUPTIVE DEMONSTRATION (D3C)

DISTRUPTIVE/OBSCENE LITERATURE (D4C) CLASS DISRUPTION (D5C) OBSCENE LANGUAGE/GESTURES (D6C) INSUBORDINATION- minor (D8C)

VERBAUPHYSCIAL CONFRONTATION no injury (F1T)

ABG ACH

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1 1 1

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0 3 0 0 1 0 1 0

2 2 0

1 0 0 0

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0 0 1 9 1 10 3 5 c

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Out In Out In Out In FIGHTING - minor or no injury (FA2) HARASSMENT including slander/libel (HR1) THEFT- without force (TH1) TOBACCO- use/possession/sale (TB1) TECHNOLOGY- unauthorized use (T1C) TECHNOLOGY- violate Use Policy (T3C) VANDALISM (VA1 ) WEAPON - possess ammunition (W1 P) WEAPON -toy or look-a-like (W3P)

WEAPON - razor blades/box cutters (W8P) CHEATING/LYING/FORGERY (S2V) 1 OTHER VIOLATIONS NOT LISTED (S3V) 6 TOTAL SERIOUS 1 8 4 2 0 2 TOTAL SUSPENSIONS--EXTREMELY SERIOUS 2 0 0 2 Total Suspensions ALL CATEGORIES I 31 all 41 211 21 211 !TOTAL RECOMMENDATIONS FOR LONG TERM X IX IX TOTAL RECOMMENDATIONS FOR EXPULSION X X >< Number of Students w/multiple out-of-school X X X suspensions: 3 offenses X X X 4 offenses X X X 5 or more offenses X X lX.

*Students should not receive an in-school suspension for these offenses

**Only offenses that have been violated are being reported

BOT PETS

Out In Out In

1 1 1

~ 4 1 1 5 0 1

91 ~I 21 111 X X X 1X

X X X 1X

X X X X

PAGE

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1

10 6 1

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Monthly PEA GHS Total YTD

Out In Out In Out In Out In

0 0 26 0 0 0 0 1 0 1 3 2

5 5 0 27 2 0 Q 0 2

1 1 1 1 1 2 0 0 2 2

1 1 _Q 1 0 0 0 2 0

1 1 0 2 0 0 1 2 6

2 1 2 3 12 24 67 3 6 25 37 49 66 274 269

2 0 3 17 1 89 10

51 611 2al 3711 661 6711 3631 279

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AG ITEM#: 13-49.7 4/9/2013 SB MTG. CONSENT AGENDA

ACTUAL REVENUES February 28, 2013

SOURCE

COUNTY CONTRIBUTION

MISCELLANEOUS LOCAL

STATE FUNDS

FEDERAL FUNDS

TOTAL

ACTUAL EXPENDITURES February 28, 2013

CATEGORY

INSTRUCTION

ADMIN/ATTEND/HEALTH

TRANSPORTATION

OPERA TIONIMAINT

DEBT SERVICE

TECHNOLOGY

TOTAL

DEBT SERVICE

SCHOOL CONSTRUCTION

REVENUE REPORT

BUDGET ACTUAL YTD

$ 22,450,947 $ 12,311,072

$ 89,488 $ 54,871

$ 26,751 ,612 $ 15,872,673

$ 3,323,284 $ 1,537,545

52,615,331 29,776,161

EXPENDITURE REPORT

BUDGET ACTUAL YTD

$ 37,604,550 $ 20,456,379

$ 2,369,425 $ 1,429,275

$ 4,035,961 $ 2,269,237

$ 5,960,173 $ 3,777,070

$ 77,784 $ 77,784

$ 2,567,438 $ 1,766,41 7

$ 52,615,331 $ 29,776,162

$ 2,646,875 $ 2,633,399

$ 9,500,000 $ 925,813

BALANCE

FAVORABLE

(UNFAVORABLE)

$ (1 0, 139,875)

$ (34,617)

$ (1 0,878,939)

$ (1 ,785,739)

(22,839, 170)

BALANCE

FAVORABLE

ENCUMBRANCE (UNFAVORABLE)

$ 81,036 $ 17,067,135

$ 4,000 $ 936,150

$ 54,619 $ 1,712,105

$ 145,252 $ 2,037,851

$ $ 0

$ 6,398 $ 794,623

$ 291, 305 $ 22,547,864

$ $ 13,476

$ 93,721 $ 8,480,466

AG ITEM #: 13-49.8 4/9/2013 SB MTG. CONSENT AGENDA

CENTRAL FOOD SERVICE MONTHLY FINANCIAL STATEMENT

AS OF FEBRUARY 28, 2013

CHECKING BALANCE 2/01/13

LOCAL SALES 106,351.89

CAFE PREPAY PAYMENTS 17,611.75

FEDERAL REIMBURSEMENT 103,840.89

STATE REIMBURSEMENT 832.93

HEAD START 4,670.37

CHECKING ACCOUNT INTEREST 91.50

REBATES

CATERING REVENUE 77.62

REFUND/PHOINE EXPENSES

BAD CHECK COLLECTIONS 370.00

RETURN CHECK FEES

RETURN CHECK

TOTAL MONTHLY REVENUE

PAYROLL 95,941.47

EXPENDITURES 99,398.72

TOTAL MONTHLY EXPENDITURES

CHECKING BALANCE 2/28/13

STATE REIMBURSEMENT FEDERAL REIMBURSEMENTS 112,454.09 HEAD START 5,423.11 UNCOLLECTED BAD CHECKS DEPOSITS NOT REFLECTED REBATES 7,619.19 CATERING REFUNDS

RECEIVABLE TOTAL

VENDOR DISBURSEMENTS 101,057.57 INTERNAL CHARGES/PHONE OUTSTANDING CHECKS JULIAUG 13 ESTIMATED ACCRUED PAYRC 81,450.00 PAYABLE TOTAL

ADJUSTED BALANCE

$ 843,397.98

233,846.95

195,340.19

$ 881,904.74

125,496.39

182,507.57

$ 824,893.56

16

AG ITEM #: 13-49.9 4/9/2013 SB MTG. CONSENT AGENDA

GLOUCESTER COUNTY PUBLIC SCHOOLS TRANSPORTATION DEPARTMENT

Anne Marie Lanan, DIRECTOR "WE TRANSPORT PRECIOUS CARGO - CHILDREN"

MARCH

1. SUBSTITUTE REQUIREMENTS 226 * Trained New 2 * Contracted drivers lost due to 1 retirement or resignation .

2. MAINTENANCE WORKLOAD * Workorders 84 * Breakdowns 3

3. FIELD TRIP REQUIREMENTS 55

4. SPARE BUS USAGE 219 ( All spares are 1 0+ years, and have over 100,000 miles).

5. SCHOOL BUS ROUTE ADJUSTMENTS * Student loads adjusted * New routes added

6. ACCIDENTS * Non-driver fault * Driver fault * Repair cost

7. BUS UTILIZATION DATA * Registered students * Miles traveled (month) * Number bus stops

8. SPECIAL EDUCATION DATA * Registered students * Miles traveled (month)

9. DRUG & ALCOHOL TESTS * Drug * Alcohol

0 0

5 5

$10,034.08

4,463 90,976 2,637

116 28,146

0 0

MONTHLY DAILY AVERAGE ANNUAL

15.07 1,514 13 3

5.6 525 0.2 18

3.6 444

14.6 1 '147

0 12 0 0

1 0.34 14

$668.93 $34,067.60

525,975

185,450

42 10

ANNUAL DAILY AVERAGE

12.41

4.3 0.1

3.64

9.4

0.9836 0

0.12 $2,271 .17

17

AG ITEM#: 13-49.10 4/9/2013 SB MTG. CONSENT AGENDA

Bethel Elementary School

Instructional Report March 2013

• Before and after school intervention sessions have begun at Bethel. Students in grades 3- 5 have been given the opportunity to come before or after school to get extra help in reading, math, and science. Students in 1st and 2nd grades are also meeting after school once a week to participate in Reader's Theater.

• Students at Bethel participated in World Math Day, World Literacy Day, and World Science Day. This event allows students to compete academically with students around the world via the computer.

• Ms. Lisa Witt has begun her after-school Bear Club. The goal of this after school activity is to help students with their homework and organizational skills. This year we have added a second session for kindergarten and first grade students.

• On the evening of March 7, all of Bethel's third grade students celebrated the Grammy Awards. During this event the simple machine projects created by all third graders were displayed and awards were given to the top projects in each simple machine category. What makes our simple machines so special is that each machine actually makes a musical sound. All students dress for the event and get to walk down the red carpet. The winners were featured on WXGM on March 20.

• The week of March 11 was a very busy one for our school. Our students completed Jump Rope for Heart in the gym with Mr. Miller. We opened our week long Book Fair and had Grandparents' lunch throughout the week. Our PTA also sponsored a Lucky Charm bingo night for students and their families.

• March 21 was our Family Math Night at Food Lion. Students used their math skills to complete scavenger hunts throughout the store.

• Our annual Bethel Talent Show was March 28. Mrs. Stanley organized the event. Over 40 students participated. It was very well attended by students and their families.

• The Easter Bunny hopped by Bethel on the morning of March 26. Our cafeteria provided an excellent breakfast for students and their families.

Page Middle School Writing SOL • Teachers and students have been working hard to prepare for the Writing SOL. Ms. Davis shared links to

examples of writing prompts that can be incorporated in all classes. Ms. Crotty has performed her duties as the Page Testing Coordinator with finesse. We anticipate great results.

Intervention/Inquiry Blocks • As we approach 4th quarter, discussions are taking place between administration and teachers as to how to

best prepare students for the upcoming SOL tests in May. Dr. Wendi Andersen has scheduled professional development lessons with each intervention teacher. She will train intervention teachers on how to implement effective, research-based reading comprehension strategies using leveled text. The strategies that will be implemented in all reading intervention classes are the Frayer Model and QAR.

• Special Education teachers have also been given permission to provide direct intervention to students on their caseload. This will enable additional slots for struggling learners in the other intervention classes.

Rising gth Grader Page Info Meeting at GHS • Rising gth Grader Parent/Guardian Information Night is scheduled for March 27th at 6pm in the GHS

auditorium. Parents and students will be introduced to the programs of study and/or courses offered by Page Middle School. Page administration and Guidance will be present to answer questions.

Opportunities for Page Students: • Starting March 19th, the Dukes to Eagles Math Tutoring Program will be replaced with an after school math

acceleration program designed to prepare students for the math SOLs. Two math teachers will serve as facilitators of this program.

• Page Middle School will host an All Pro Dads breakfast beginning at 6:30am on March 251h in the GHS

cafeteria. Dads are invited to bring in their gth grade son or daughter in early to join us for coffee, juice, and breakfast prior to heading out to work. Rev. Haywood Barnes, Jr. will serve as the guest speaker.

Page's Poem in Your Pocket Day

• Celebrated at the Wild Rabbit Cafe. Ms. Freyberger's Creative Writing will read their work from 6:30-8:30 on Aprill81

h during this ipen mic night. April serves as National Poetry Month. Wonderful Artwork

• Students and staff are impressed with the products Ms. Rachel Emde's art students have created. Impressive self-portraits and colorful paintings decorate the halls of Page Middle School.

Gloucester High School Agriculture Students Earn their Certification • Under the instruction of Ms. Staples, Landscaping students Hayden Leigh, Joe Harris, and Justin Willis passed

their Private Pesticide Applicators exam, earning their Private Pesticide Applicator's License. Greenhouse students Dedrick Lemon, Christopher Winter, Tucker West, and Michael Hays passed their Greenhouse Operator's exam, earning their Greenhouse Operator's License. Congratulations gentlemen!

English in the Age of Technology • Mrs. Burns, GHS English teacher, and Ms. Saunders, GHS Media Specialist, collaborated on a unit of study

with the Capstone students to emphasize the significance of non-fiction books and resources. Several non­fiction titles were put on kindles which gave students easy access to reading by using technology new to

19

Gloucester High School. Book talks were presented by both students and teachers who shared what they were reading.

• Students were also introduced to the seven basic principles of research using Follett Destiny Software and lnfotrac/Gale Group databases. This unit began with a lesson on "Thinking about Thinking" to help students recognize gaps in their own thinking, articulate their thought processes, and become better problem solvers using available research.

• Students then used these research methods to find articles and make connections between the non-fiction books they were reading and current research on relatable topics. Student focus for this unit was geared toward collegiate reading, research, and communication in accordance with the College and Career Readiness Standards created by VDOE.

Students as Teachers • Ms. Rhinehart's Biology students are researching and creating presentations using Prezi, a newer software

program that can create different types of visually interesting and creative presentations. Students are covering Human genetic Disorders and will use their presentations to become the teacher-not only presenting the information but creating assessments for their peers.

The Human Body-Up Close and Personal • Ms. Hunter's Athletic Training classes took a study trip to William and Mary and toured the Athletic Training

facilities at W&M Hall and Laycock Stadium. Students had the opportunity to visit the cadaver lab where they were shown the lower extremity of the human body.

Future Scientists of America • Several GHS students competed at the Tidewater Science fair on March 16th, including: Caitlin Cain, Dustyn

Hall, Anna Robins, Jae Cho, and Mitch Haraburda. Caitlin Cain, with her project, "Can folk remedies control E. coli growth"? took 1st place in Microbiology and 1st Excellence award (placed first among all area 1st place winners). Mitch Haraburda's work, "Impact Test on Non-Newtonian Fluids" earned Honorable Mention in Physics & he won the Armed Forces Award (Army).

• Additionally, several students submitted scientific research papers to the Virginia Junior Academy of Science. Though we won't know until April if a student has been selected to present his/her authentic research, all of the students did excellent work. The students who submitted research papers to the VJAS are: Wendy Sparrer, Bethany Love, Caitlin Cain, Rachael Petersen, Anna Robins, Mitchell Haraburda, and Kayla Fuqua. Great job!

The Duke Troupe Made it to Regional Competition • The Duke Troupe, performing It's Bigfoot placed 2nd in the District, earning a spot at the Regional

competition where they placed 8th. Congratulations on a great production! Foreign Language continues to Nourish Students' Brains (and Bodies)

• Latin students are breathing easier after completing the National Latin Exam on Thursday, March 14. They are eagerly awaiting the results and felt confident in their performance after taking the test.

• Spanish students will follow suit and are ardently preparing for the National Spanish Exam which will be given on Monday, March 25th. After school sessions have been and are continuing to be held to make sure the students know additional vocabulary, grammar and receive extra practice.

• The Latin students brought in 435 toiletry items to send to the Eastern shore of Virginia that was hit hard by Hurricane Sandy. Latin IV students were the winners of the Foreign Language challenge to bring these items in, and they will receive a special treat cooked by Mrs. Ryan.

•

•

The Foreign Language Banquet is scheduled for March 28. All language classes have been practicing their songs in anticipation of their performances! The posters are on display throughout the school supporting the national theme, Foreign Languages: They Nourish the Brain! Each student, with their families, will be bringing a dish to share representing either the language the student is studying or a dish reflective of the family's ethnicity. Last year there were 700 people in attendance! The Foreign Language department will also sell drinks with the proceeds going towards the Joyce Bascombe Memorial Fund. During Foreign Language Week, March 25-28, each language will have its day with the cafeteria coordinating the food to represent the culture of the language, colors being worn by students and staff, and certain

target language phrases being repeated throughout the day. Foreign Language students will also be on the radio the morning of March 21st promoting and explaining all the events of Foreign Language week!

Automotive Students Head to Hands-On-Challenge • T.J. Priddy and Robert Cain, two of Gloucester High School's Automotive Students, placed in the Ford/AAA

Auto Skills Challenge on February 7th. The 48 Automotive students from GHS challenged an on-line written exam and when the results were in T.J. and Robert scored high enough as a team to compete in the Hands­on Challenge that will be held May 4th in Virginia Beach where the top ten schools in the state will meet. The vehicle they will be diagnosing and repairing is the Ford Focus SE. The Instructors have coordinated with Mr. Medlin from Medlin Ford, in West Point, to allow the team training time on the Focus before the competition. The winning two-person team from each state is recognized with scholarships, tools, and awards, and, along with their instructor, are provided an expense-paid trip to the national finals at the Ford Motor Company Headquarters in Dearborn, MI.

21

AG ITEM#: 13-49.11 4/9/2013 SB MTG. CONSENT AGENDA

Abingdon

Achilles

Bethel

Peasle~

GHS

Gloucester County Public Schools FY 2012-2013

Fundraiser Approvals Issued January - March

Sponsor Fund raiser Library Scholastic Book Fair

Sponsor Fund raiser Library Scholastic Book Fair

Sponsor Fundraiser Library Scholastic Book Fair

Sponsor Fundraiser Library Book Fair SCA Valentines Day Raffle

Sponsor Fund raiser ITS Plant Sales Athletics and Activities Outback Text Challenge FFA & Relay for Life Donation Dots FFA Raffle FBLA Candy Sales FBLA Valentines Day Basket Raffle Dukes Dispatch Chick-Fil-A Cookie Sale Dukes Dispatch Chick-Fil-A Community Night Chorus Candy Sales

22

AG ITEM#: 13-49.12 4/9/2013 SB MTG. CONSENT AGENDA

• Duke TV 47 • Family and Medical Leave • Workers' Camp. • School Board Policy • Special Projects • SubFinder • • 6489 Main Street I Building Two • Gloucester, VA 23061 • Phone: (804) 693-7927 • Fax: (804) 693-4526 •

Monthly Report

Workers' Compensation (WC)

58 WC Injuries/Incidents Processed To-Date [2012-13 School Year]

Report Only: 39 Actual Claims: 15 Denied: 4

• Compare against 58 for 2011-12 (27 Report only; 25 cla ims; 6 denied) • 68 for 2010-11 (35 Report only; 29 cla ims; 4 denied) • 82 for 2009-1 0(28 Report only; 52 claims; 2 denied)

April 2013

• We believe that we have an excellent, full-service, workers' compensation program. • Gloucester County Public Schools continues to make significant progress in the area of

preventing and reducing workplace injuries-safety is a vita l part of Gloucester County Public Schools' mission, vision , values, and goals in providing a safe working and learning environment for all.

• The safety and security of our students and staff is our #1 concern and our #1 goal-it drives our day-to-day, short-range, and long-range decisions, activities, and plans.

• Be safe - it's the only way to live!

Family and Medical Leave (FML)

Family and Medical Leave (under FMLA) 1 06 FM Ls Processed To-Date

[2012-13 School Year]

Future: 6 Open: 4 Closed: 93 Did Not Qualify: 3

• Compare against 146 for 2011-12 , and • 147for2010-11 , and • 180 for 2009-1 0 • Overall , we have an excellent, full-service , family and medical leave (FML) program. • We are committed to providing excellent customer service, and informing all Gloucester

County Public Schools employees of their rights and responsibilities under the Family and Medical Leave Act and the Gloucester County School Board policies on Family and Medical Leave (File No. GBDH) and Staff Leave (File No. GBDG).

The Gloucester County School Board Policy Manual

71 Completed To-Date [2012-13 School Year]

Adoptions: 12 Revisions: 50 Deletions: 9 23

EMPLOYEE SERVICES & COMMUNICATIONS PAGE2

• Compare against 73 for 2011-12, • 80for2010-11 • 54 for 2009-10, and • Ten items will be submitted this month, from sections "A" (Foundations and Basic

Commitments), and "B" (School Board Governance and Operations). • We also have 10 items ready for the April meeting, from sections "G" (Personnel), and

"J" (Students), and 27 others from sections "C" (General School Administration), "E" (Support Services), "I" (Instruction), "J" (Students), and "K" (School-Community Relations).

• The Gloucester County School Board Policy Manual is current and up to date. • Mr. John E. Hutchinson is the policy contact for Gloucester County Public Schools. • The Gloucester County School Board Policy Manual, can be found at:

http:/ /gets.gc.k12. va. us/SchooiBoard/PolicyManual/tabid/12513/Default.aspx

Special Projects

Sesquicentennial of the American Civil War Video Projects (Gloucester County)

• The following video projects are in the editing/postproduction phase: • Prisoner Exchange, a Gloucester County Sesquicentennial of the American Civil

War Signature Event (4 to 8 video projects are in the editing phase).

Sesquicentennial of the American Civil War Video Projects (Mathews County)

• The following video projects are in the editing/postproduction phase: • Freedom Quilts, a Mathews County Sesquicentennial of the American Civil

War Signature Event (1 to 2 video projects are in the editing phase).

WWII/ Korean War Parks, Recreation, and Tourism Video Project (Gloucester County)

• The following video projects are in the editing/postproduction phase: • Richard C. Kirkland: WW II Fighter Pilot- Missions of the Flying Knights • Richard C. Kirkland: and The Korean War 8055 M*A *S*H Helicopter Angels

(from which the television series M*A*S*H was based upon)

Foundations and Ideological Perspectives of Leadership Video Series (Gloucester County)

• The following video project is in the editing/postproduction phase: • John Gordon: Leadership, Servant Leadership, Customer Service, and the Wow!

Factor Experience

Sesquicentennial of the American Civil War Reenactment Projects (Gloucester County)

• The following video project is in the editing/postproduction phase: • When Peace Again Shall Smile (March 8- 1 0)

• The following Sesquicentennial of the American Civil War events are in the planning stages for 2013:

• An American Turning Point: The Civil War in Virgin ia (April 5- 13) • Andrew Talkov- Virginia Historical Society Exhibit Coordinator (April 6)

24

EMPLOYEE SERVICES & COMMUNICATIONS PAGE3

• Civil War Sesquicentennial HistoryMobile- Virginia (April 12 & 13) • Raids on Gloucester (April 12 & 13).

For more information about these events, please visit the Gloucester County Parks, Recreation, and Tourism Department webpage at:

http://www. g lo uceste rva. i nfo/P a rksa nd Recreation/Recreation/ SpeciaiEvents/150AnniversarvCiviiWar/tabid/373/Default.aspx or call 693-5811.

Granicus - Our Streaming and On Demand Videos Archive Portal • We would like to welcome Mr. Hoyt Davenport, Assistant Video Engineer. Hoyt will be

producing special video segments and video projects for Gloucester County (GCTV-48), and Gloucester County Public Schools (Duke TV 4 7).

• Mr. Davenport has completed six (6) excellent projects to-date that are running on Duke TV 47 and on Granicus; these are part of his "School is Good' video series: Achilles Elementary School's River of Bulbs; Achilles Elementary School's Family Math Night at Food Lion; Achilles Elementary School's 2013 D.A.R.E. Graduation Ceremony; Botetourt Elementary Spirit Assembly; Abingdon Elementary School- Chinese New Year; and Petsworth Elementary School's Jump Rope for Heart 2013. Look for more videos soon!

• The GHS TV Ill students recently completed three new Spotlight series videos: Spotlight on GHS Basketball (Episode 6); Spotlight on Synthetic Drugs (Episode 7); and Spotlight on Community Enhancement (Episode 8).

• We now have seventy-eight (78) programs found on our streaming and on demand video archive portal: http://www.gloucesterva.info/channels47and48 or http://www.gloucesterva.info/streamingportal.

The Gloucester High School Television Production Program

HIGH SCHOOL

Television Production Ill

The five TV Ill students (seniors, Cody Hansford, Randall Hazard, Allison Noah, Cole Smith, and Jonathan White) have just completed Episode ?-Synthetic Drug Forum, and Episode 8-Community Enhancement of their Spotlight Series. Both of these are airing on Duke TV 47 and are available as videos on demand (VOD) via Granicus.

The next Spotlight Series videos, currently in the final editing stages, include Traumatic Brain Injuries; Career Coach Services at GHS-Katie Zanette; and The GHS Chili Cook-Off. Segments from the Traumatic Brain Injuries Spotlight Series video were also incorporated into some of the GHS morning shows, The Duke Daily, during the month of March, which is Traumatic Brain Injury month.

Allison Noah is working on a special video project for Career and Technical Education (GTE). The2 5

EMPLOYEE SERVICES & COMMUNICATIONS PAGE4

GTE videos will showcase the excellent GTE programs we have at Gloucester High School, and be utilized for informative and promotional purposes-especially the upcoming freshmen for 2013-14!

The TV Ill students will also be working on their short films submissions for competition in the annual Gloucester County Public Library's Independent Teen Film Festival. The top prize is $125!

You can email the Duke TV 47 TV Ill students at: DukeTV47@gmail.com, or send them a Tweet on Twitter at: http:lltwitter.comiDukeTV47.

Thank you for watching and supporting the key writers, producers, directors, field recorders, and editors of Gloucester County's favorite hometown cable television station , Duke TV 47-the students of TV Ill (A4)!

Television Production II

The TV II students (A2, B2) are now in their permanent positions on their respective morning shows­The Duke Daily. They continue to introduce new segments and new content as the fourth quarter begins. We look forward to a strong finish with The Duke Daily as they year draws to a close soon.

Your comments or suggestions are always welcome! You can email the A-Day orB-Day Duke Daily production teams at: DukeDailyTV@gmail.com, or send them a Tweet on Twitter at: http:lltwitter.comiDukeDailyTV

Television Production I

The TV I students (A3, B3, B4) are currently finishing up their third rotation in the various roles they will transition into next year in TV II (e.g., anchor, co-anchor, camera person, graphics technician, teleprompter, floor director, director, technical director, audio technician , segment producer, editor). The fourth rotation will begin right after Spring Break. The TV I students will also begin working on their short films for competition in the annual Gloucester County Public Library's Independent Teen Film Festival right after Spring Break as well.

Best Wishes to Mr. Tyler Brayton, Television Production Instructor

All of the GHS Television Production students said their good-byes, and extended their best wishes, to Mr. Brayton, the week of March 18. Mr. Brayton was the television production instructor at Gloucester High School during the 2011-12 and 2012-13 school years. Mr. Brayton will be remembered well, and missed. Ty is one of the most talented graphic artists that we have ever met! All of us wish him the very best in his new position in the Denver, Colorado area! Keep in touch, Ty!

Employee Services & Communications Connect. Engage. Inspire.

Gloucester County Public Schools

For assistance with, or for obtaining general information about Duke TV 47, SubFinder, Granicus, Workers' Compensation, Family and Medical Leave, School Board Policy, or Special Projects, please feel free to call or email us- Craig W. Smith (cwsmith@gc.k12.va.us I 804.693.7927)- Nikki Cox (ncox@gc.k12.va.us I 804.693.1439).

AG ITEM #: 13-50.3 4/9/2013 SB MTG. COMMUNITY/STAFF PRESENTATIONS

CERTIFICATE of RECOGNITION By virtue of the authority vested by the Constitution in the Governor of the

Commonwealth of Virginia, there is hereby officially recognized:

SCHOOL NURSE DAY

WHEREAS, children are the future and, by investing in them today, we are ensuring our world for tomorrow; and

WHEREAS, all students have a right to have their health needs safely met while in the school setting; and

WHEREAS, children today face more complex and life-threatening health problems requiring care in school; and

WHEREAS, school nurses are professional nurses that advance the well-being, academic success, and life-long achievements of all students by providing a critical safety net for our nation's most fragile children; and

WHEREAS, school nurses act as a liaison to the school community, parents, and health care providers on behalf of children's health; and

WHEREAS, school nurses support the health and educational success of children and youth by developing and providing programs and leadership; and

WHEREAS, school nurses understand the link between health and learning and are in a position to make a positive difference for children every day;

NOW, THEREFORE, I, Robert F. McDonnell, do hereby recognize May 8, 2013 as SCHOOL NURSE DAY in our COMMONWEALTH OF VffiGINIA, and I call this observance to the attention of all our citizens.

BE IT FURTHER RESOLVED, that the Commonwealth of Virginia celebrates and acknowledges the accomplishments of school nurses everywhere and their efforts of meeting the needs of today's student by improving the effective delivery of health care in our schools and shows gratitude for the nation's school nurses, not just on this National School Nurse Day, but at every opportunity throughout the year.

27

AG ITEM#: 13-52.1 4/9/2013 SB MEETING BUDGET/FINANCE ITEMS Grants and Donations Received by Gloucester County Public Schools

For Approval by the School Board in Accordance with School Board Polley File No. DFC April 9, 2013

Contributed to Contributed by Donation Purpose

Bethel Page

Peasley Peasley GHS GHS

GHS Achilles SBO/Crew

Bellamy United Methodist Church Stone Bridge High School Music

Booster Association Ms. Audrey Lowery Mr. Dwight Jenkins Gloucester Wrestling Association Chick-fil-A

Lowe's Brent and Becky's Bulbs Rappahannock Community College

Grants/Scholarships:

$ 200.00 Buy Books for Students at Book Fair 2,000.00 Band Program

50.00 Lunch for Needy Children Fund 60.00 Festival Chorus

1 ,200.00 Wrestling 97.48 NJROTC

2.7 cu. ft. Refri~erator Security Department 8,000 Flower Bulbs School Beautification

Charging Station and Library Shelving Units

$ 3,607.48

Peasley Mid-Atlantic Marine Education Association $ 200.00 Life Science Classroom Aquariums

TOTAL $ 3,807.48

28

GLOUCESTER COUNTY PUBLIC SCHOOLS COUNTY SCHOOL BOARD

MEETING DATE:__,A_,..p""ril-"-9....,. 2"'-0_,_,13'--------- REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _X_ B. INFORMATION:

AGENDA ITEM#: 13- 52 • 2 ~~~~-----

IF POLICY (NEW OR CHANGE): A. 1st READING:

REGULAR --"X~-

SUBJECT:

ENCLOSURES:

BACKGROUND:

RECOMMENDATION:

B. 2nd READING: CONSENT __ _

FY 2014 Student Fees

2013-2014 Proposed Student Fees and Charges

Section 22.1-253 of the Code of Virginia and 8 VAC20-720~0 of the Virginia Administrative Code permit school divisions to make supplies, services and materials available to students at a cost. Textbooks must be provided free of charge. The schedule of fees, provisions for reducing or waiving fees and consequences for non-payment must be included in policy and provided to parents annually and posted on the division's website.

With input from school principals and instructional leaders, the following changes are recommended:

Remove the following: a) High School- NJROTC Club $25 (Duplicate from Supplies, Services and Materials) and

Happy Club $4 Increase the following fees:

a) High School- Gym Locker $3 to $5 Reduce the following:

a) High School- Key Club (returning) $30 to $15 Add the following:

a) Preschool- IPOP Tuition $200 b) Elem.- Stem Robotics Camp $100 c) Middle School- Builders Club (Page) $5 and Stem Robotics Camp $100

Other changes: a) High School- Key Club $30 designate (new)

Recommended virtual summer school tuition, elementary subscriptions and agenda fees are currenUy under review along with consideration for reinstating an elementary supply fee for grades 1-5. An updated recommendation will be emailed for your review prior to the Board meeting.

That the School Board approve the proposed FY 2014 Student Fees with updates presented at the meeting.

PRESENTER: Joanne C. Wright ~t_\).) FOR MORE INFORMATION CONTACT THE PRESENTE~ AT: _____ -1--1------~~~~l...!,_---------PREPARED BY: __ ""'SA'-"M,E,__ _________ _

29 PAGE NO: __ _

I. User Fees

Gloucester County Public Schools Proposed Student Fees and Charges

FY 2013-2014

A. Elementary Schools

1. Summer Engineering Camp 2. IPOP Tuition 3. Summer Stem Robotics Camp (rising 5-7)

100.00 200.00 100.00

B. Middle Schools

1. Hall Locker - (Peasley) 2. Gym Locker 3. Band 4. Instrument Rental (Band) 5. Guitar Class-Peasley (Mat. & lnst. Rental) 6. Summer Stem Robotics Camp (rising 5-7)

2.00 2.00

15.00 30.00 10.00

100.00

C. High School

1. Gym Locker 2. Parking for Students Who Drive

(Juniors & Seniors only) 3. Driver's Education- Behind the Wheel 4. Choral Activity and Concert Attire 5. Band Students

a. All b. Percussion (In addition to a.) c. Instrument Rental (In addition to a.)

6. Virtual Summer School

II. Supplies, Services and Materials

A. Elementary Schools 1. Subscriptions 2. Kindergarten Supplies 3. Supplies (1-5) 4. Student Agenda 5. Student Communication Folder

B. Middle Schools

1 . Student Agenda 2. Gym Uniform 3. Band and Choir Uniforms

C. High School

1. Student Agenda 2. Gym Uniform (shirt/shorts-$9 each) 3. NJROTC 5. Cosmetology- tools, smock & mannequins

5.00 50.00

125.00 15.00

15.00 10.00 30.00

Under review

Under review 7.00

Under cons1derat1on Under rev1ew

1.00

5.00 18.00

15.00-20.00

5.00 18.00 25.00

160.00

An application for waiver or reduction of fees may be requested from the school office.

"Q .)

Elementary Schools:

Middle Schools: Builders' Club FBLA FCC LA NJHS

Gloucester County Public Schools Proposed FY 2013-2014 Club Fees

Technology Student Association Robotic Team Festival Chorus (Peasley)

High School: Beta Club Chrome Drama Club (ITS) DuBois Honor Society (new) DuBois Honor Society (returning) Ecology Club FBLA FCC LA FFA Forensics French Club French Honor Society Happy Club Junior State of America Junior State of America-Mid-Atlantic Fall State Junior State of America-Winter Congress Junior State of America-Spring State Key Club (new) Key Club (returnmg) Latin Club (includes state and national dues) Latin Honor Society National Art Honor Society National Honor Society NJROTC Robotic Team Spanish Club Spring Musical (costumes and scripts) Technical Theater Class (make-up kit) TSA (Technology Student Association)

All Grades: Field trips will be charged commensurate with actual costs.

An application for waiver or reduction of fees may be requested from the school office.

5.00 6.00

12.00 5.00

10.00 10.00 10.00

15.00 5.00

25.00 10.00 5.00 4.00

10.00 12.00 12.00 3.00 5.00

10.00 4.00 3.00

140.00 175.00 140.00 30.00 15.00 10.00 10.00 10.00 10.00 25.00 10.00 5.00

10.00 65.00 10.00

31

AG ITEM #: 13-55.1 4/9/2013 SB MTG. SB MEMBERS• ITEMS

Diane Gamache

From: Sent: To: Subject: Attachments:

0 =-·-·---------- -

Lisa Smith < noreply@eboardsolutions.com> Friday, March 15, 2013 2:55 PM Diane Gamache VSBA Legislative Positions - Call for submissions LPproposalform_FINAL.docx

March 15, 2013

To: School Board Members

School Board Clerks

From: Kathy H. Rogers, Henry County

VSBA Legislative Positions Committee Chair

Re: Call for submission of proposed changes or additions to VSBA Legislative Positions

This summer, the VSBA Legislative Positions Committee will begin its annual task of considering changes or additions to the VSBA Legislative Positions proposed by member school boards. The VSBA Legislative Positions represent the majority opinion of school boards around the state.

The first step in the process begins with you and your school board. If you have any proposals for changes or additions to the VSBA Legislative Positions please submit them on the enclosed form. In order to be considered by the VSBA Legislative Positions Committee, proposals must be approved by a majority vote of a member school board. The LP Committee cannot accept proposals from individual school board members.

What are typical Legislative Positions? Your Board should have received a copy of the red booklet, "Legislative Positions of the Virginia School Boards Association . January 2013. " You can also access the VSBA Legislative Positions

1 32

at VSBA website www.vsba.org. (From the main page, click the drop down menu entitled "Legislature" and then click on "Legislative Positions Handbook".)

Legislative Positions provide the basis for making present and future decisions about education and school board legislative positions; they constitute VSBA's legislative belief system. For example, Position 9.12 states, "[c]ontrol of the public school calendar should be solely a prerogative of local school boards." Position 5.7 says, "[l]ocal appropriating bodies should allocate and appropriate, on an annual lump-sum basis, all public school funds each July for the succeeding fiscal year."

Legislative Positions remain in effect (i.e., remain in the Handbook) until their desired goals are achieved through legislative action. Thus, you may find that your proposal already is included in the Legislative Positions Handbook and you do not need to submit it.

Please use the attached forms for submitting your position proposal(s). Feel free to copy these forms if you have multiple proposals. Like the Legislative Positions Booklet itself, you may also download the form from the VSBA website. We ask that you submit proposals both electronically and in hard copy. Please address your e-mail to Wendell Roberts at wroberts@vsba.org and please send a hard copy of your proposals via regular mail. If you have any questions about this process, please call Wendell Roberts, Staff Attorney, at 434-295-8722. Proposals are due in the VSBA office no later than Friday, June 14, 2013. The Legislative Positions Committee cannot accept proposals after this date (June 14th). In addition, if needed, a member of your Board should be available to present your proposal in person to the Legislative Positions Committee when it meets on July 17, 2013, at the VSBA offices in Charlottesville.

After the Legislative Positions Committee meets on July 17th, the Committee will inform you of its action on your proposal(s). All approved items will be brought before the VSBA Board of Directors at its August 21st meeting. Those approved by the VSBA Board will be acted upon by the VSBA Delegate Assembly in November at the 2013 VSBA Annual Conference. If you do not submit a proposal through this process, your board can try to have it introduced on the floor of the Delegate Assembly.

Thanks in advance for your interest in the VSBA Legislative Positions.

Enclosure: VSBA Legislative Positions Proposal Form

Wendell C. Roberts, Staff Attorney VIRGINIA SCHOOL BOARDS ASSOCIATION 200 Hansen Road, Suite 2 Charlottesville, Virginia 22911

2 '"3 ..;

l1vsBA VIrginia School Boards Association

Leadership · Advocacy • Support

Proposals due by June 14, 2013

The School Board is requesting the Legislative Positions Committee of the Virginia School Boards Association to consider the following Legislative Position change in preparing its report to the VSBA Board of Directors, which will present its recommendations to the 2013 VSBA Delegate Assembly.

TOPIC __________________________________________________ __

IS THIS A PROPOSED NEW POSITION? ____ Yes ___ No

CURRENT VSBA LEGISLATIVE POSITION NUMBER AMENDED _____ __

(If you wish to change or amend an existing Legislative Position, please attach a hard copy of the specific position that has been edited with the exact changes and/or amendments that you want the Legislative Positions Committee to consider)

PROPOSED NEW LEGISLATIVE POSITION LANGUAGE (attach extra pages if necessary):

RATIONALE for changes or additions (attach extra page if necessary) :

NAME AND ADDRESS OF SCHOOL BOARD CHAIR I CLERK (please print or type):

I certify that this item was approved by the school board at its submission to the VSBA Legislative Positions Committee.

___ __ (=d=a=teo..<.) meeting for

(Signature of school board chair or clerk) Date

PLEASE RETURN THIS FORM BY June 14, 2013 (via U.S. mail or e-mail) to:

Wendell Roberts, Staff Attorney Virginia School Board Association 200 Hansen Road, Ste. 2 Charlottesville, VA 22911

wroberts@vsba.org

www.vsba.org I 434-295-8722 I 800-446-8722

:J4

MEETING DATE: APRIL 9, 2013

AGENDA ITEM # : 13-56.1

GLOUCESTER COUNTY PUBLIC SCHOOLS SCHOOL BOARD AGENDA ITEM

REQUESTED SCHOOL BOARD RESPONSE

IF POLICY (NEW OR CHANGE)

REGULAR AGENDA: _x_ CONSENT AGENDA:

SUBJECT: POLICY MANUAL UPDATE (NEW BUSINESS)

ENCLOSURES: POLICY REVISIONS AA SCHOOL DIVISION LEGAL STATUS BB SCHOOL BOARD LEGAL STATUS BBAA BOARD MEMBER AUTHORITY (TITLE CHANGE) BCA SCHOOL BOARD ORGANIZATIONAL MEETING BCB SCHOOL BOARD OFFICERS BCE SCHOOL BOARD COMMITIEES BDC CLOSED MEETINGS BOCA CALLING AND CERTIFICATION OF CLOSED MEETINGS BDDA NOTIFICATION OF SCHOOL BOARD MEETINGS

A. ACTION: _L_ B. INFORMATION:

A. 1st READING: _L_ B. 2nd READING:

BACKGROUND/STATUS: THE ABOVE POLICIES IN SECTION A (FOUNDATIONS AND BASIC COMMITMENTS) AND SECTION B (SCHOOL BOARD GOVERNANCE AND OPERATIONS) HAVE BEEN REVIEWED WITH THE APPROPRIATE STAFF MEMBERS, AND ARE BEING RECOMMENDED FOR REVISION IN AN EFFORT TO UPDATE OUR POLICY MANUAL AND/OR TO CONFORM TO MODEL VBSA POLICY AND/OR THE CODE OF VIRGINIA.

RECOMMENDATIONS: THAT THE BOARD APPROVES THE FOLLOWING AS 15T READING:

POLICY REVISIONS: AA, BB, BBAA, BCA, BCB, BCE, BDC, BOCA, AND BDDA

PRESENTER: JOHN E. HUTCHINSOtiJ TITLE: ASSISTANT SUPERINTENDENT FOR ADMINISTRATIVE SERVICES

FOR MORE INFORMATION CONTACT THE fRESENTER AT:

PREPAREDBY: =SA~M==E ____________ _ TITLE:

PAGE NO. __ _

File No. AA ·

SCHOOL DIVISION LEGAL STATUS

The Constitution of the Commonwealth provides that the General Assembly establish a system of free public elementary and secondary schools for all children of school age throughout the state, and seek to ensure that an educational program of high quality is established and continually maintained. The General Assembly has required requires that such an educational system be maintained and administered by the State Board of Education, the Superintendent of Public Instruction, division superintendents and school boards. The General Assembly requ ires that such an educational system be maintained and administered by the Board of Education. the Superintendent of Public Instruction, division superintendents and school boards. The Board of Education divides the Commonwealth into school divisions of such geographical area and school-age population as will promote the realization of the standards of quality, and will periodically review the adequacy of existing school divisions for this purpose. The supervision of schools in each school division shall be vested in a school board selected in accordance with the applicable provisions of the Code of Virginia.

The School Board is a corporate body whose official title shall be "The School Board of Gloucester County."

ADOPTED:

REVISED:

LEGAL REFERENCES:

CROSS REFERENCE§:

2/2004-2013 VSBA

July1 , 1991

July 10, 2001 March 8, 2005 September 13, 2005 May 14, 2013

Constitution of Virginia, Article VIII , sections 1, §_7.

Code of Virginia, 1950, as amended, sections 15.2 410, 22.1 1, §§ 22.1-2,22.1-28, and 22.1-71.

BB BBAA

School Board Legal Status Board Member Authority and Duties

Gloucester County School Board

., ~

.;b

File No. BB

SCHOOL BOARD LEGAL STATUS

The School Board of Gloucester County derives its authority from the Constitution of Virginia, the Code of Virginia, and the regulations of the State Board of Education.

The Gloucester County School Board members are officers of the Commonwealth.

The Gloucester County School Board governs the school division.

The School Board is a corporate body whose official title shall be ]§_"The School Board of Gloucester County."

ADOPTED:

REVISED:

LEGAL REFERENCES:

CROSS REFERENCES:

February 8, 1983

November 11, 1986 July1,1991 May 10, 2005 May 14. 2013

Constitution of Virginia, Article article VIII, §Section 7

Code of Virginia, 1950, as amended, §§sections 22.1 1, 22.1-2, 22.1-28, 22.1-31,22.1-71 .

School Division Legal Status Board Member Authority and Duties

Gloucester County School Board

., 7

...;

File No. BBAA

SCHOOL BOARD MEMBER AUTHORITY AND DUTIES

The Gloucester County School Board is a body corporate, and in its corporate capacity is vested with all the powers and charged with all the duties, obligations, and responsibilities imposed upon School Boards by law and may sue, be sued, contract, be contracted with, and purchase, take, hold, lease and convey school property, both real and personal. School Board members shall have no authority or duties except such as may be assigned to them by the School Board as a whole.

ADOPTED:

REVISED:

LEGAL REFERENCE:

CROSS REFERENCES:

GJ.1.9962/2013 VSBA

February 8, 1983

November 11, 1986 July 1, 1991 May 10, 2005 May 14. 2013

Code of Virginia, 1950, as amended, section _§_22.1-71.

AA School Division Legal Status BB School Board Legal Status

Gloucester County School Board ''8 ...;

File No. BCA

SCHOOL BOARD ORGANIZATIONAL MEETING

The School Board shall hold an organizational meeting in January of each year. The first order of business shall be the election of the School Board Chairperson. The new chairperson shall then assume office and preside over the remainder of the meeting.

The School Board also shall appoint a clerk and approve a designee of the division superintendent to attend meetings of the School Board in the absence or inability of the superintendent to attend. The School Board shall elect a vice chairperson of the board and may appoint a deputy clerk. The term of office for the above positions shall be one year. The agenda for the organizational meeting shall include setting time, place and dates of regular School Board meetings and other items of annual business as appropriate.

The Gloucester County School Board will hold an organizational meeting annually.

At that meeting the Board will

• establish its regular meeting schedule for the following year. • elect one of its members as chairman. • approve a designee of the superintendent to attend meetings of the School Board in case

of the superintendent's absence or inability to attend. and • appoint, on the recommendation of the superintendent. a clerk of the School Board.

Upon election. the chairman will immediately assume office and preside over the remainder of the meeting.

In addition. the Board

• may elect one of its members as vice-chairman and • may appoint a deputy clerk.

The vice-chairman and deputy clerk. if any. will be empowered to act in all matters in case of the absence or inability to act of the chairman or clerk. respectively, or as otherwise provided by the Board.

The terms of the chairman. clerk. vice-chairman and deputy clerk will be one year.

The Board's annual organizational meeting will be held in January.

ADOPTED: May 10, 2005

REVISED: May 14. 2013

LEGAL REFERENCES: Code of Virginia, 1950, as amended, sections§§ 22.1-72, 22.1-76.

CROSS REFERENCE: BCB School Board Officers

5120022/2013 VSBA Gloucester County School Board ')9 ~

File No. BCB

SCHOOL BOARD OFFICERS

The officers of the School Board shall beare a Gfhairperson and Vyice-Gfhairperson. The Gfhairperson and the Vyice-Gfhairperson shall be elected annually at the organizational meeting of the School Board.

School Board Chairperson

The duties of the Chairperson shall beare to preside at all meetings of the School Board, to perform such other duties as may be prescribed by law or by action of the School Board, and sign all legal documents approved by the School Board.

The Chairperson, as a member of the School Board, has a vote on all matters before the School Board which come to a vote, but does not have an additional vote as Chairperson in case of a tie.

Vice-Chairperson

The Vice-Chairperson, if present, shall preside in the absence of the Chairperson, and shall be~ empowered to act in all matters in case of the absence or inability of the Chairperson to act or as provided by resolution of the School Board. If neither the Chairperson or Vice-Chairperson is present, the majority Board members present, if they constitute a quorum, shall elect one from among themselves to chair the meeting.

ADOPTED:

REVISED:

LEGAL REFERENCES:

CROSS REFERENCE:

51200-22/2013 VSBA

February 8, 1983

November 11, 1986 July 1, 1991 July 9, 2002 May 10, 2005 May 14, 2013

Code ofVirginia, 1950, as amended, sections§§_22.1-72, 22.1-76.

BCA School Board Organizational Meeting

Gloucester County School Board 40

File No. BCE

SCHOOL BOARD COMMITTEES

There shall be no standing committees of the Gloucester County School Board, except,....at-tRe School Board's option, a Student Disciplinary Committee and/or an Equal Employment Opportunity/Nondiscrimination Committee.

• Career/Technical Education Advisory Council • Facilities Use Committee • GCPS Educational Foundation • School Board Scholarship Committee • Student Disciplinary Committee {3-Member Panel) • Safety Advisory Committee • Chesapeake Bay Governor's School (CBGS) Advisory Board • County CIP Advisory Committee • Middle Peninsula Regional Special Education Board • New Horizons (NH) Board of Trustees • Parks and Recreation (PR) Advisory Board • Voting Delegate to VSBA Annual Convention • WHRO HRETA Educational Advisory Committee (EAC)

Participation in standing committees will be reviewed annually by the School Board.

Special committees may be appointed by the chairman or created by School Board action.

These committees shall be appointed or created for a specific purpose and shall expire upon completion of the assigned task unless School Board action authorizes temporary continuance of such committees.

ADOPTED:

REVISED:

May 10, 2005

May 14. 2013

LEGAL REFERENCE§.: Code of Virginia, 1950, as amended, section§§ 22.1-787,22.1-277.06.

CROSS REFERENCES: Disciplinary Committee Special School Board Meetings Closed Meetings Equal Employment Opportunities and Nondiscrimination

Gloucester County School Board 41

File No. BDC

CLOSED MEETINGS

A. Closed meetings of the Board may be held by the School Board or any committee thereof. only in accordance with Virginia law, for purposes including the following :

1. Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of the School Board. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter which involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the School Board.

2. Discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student in the Gloucester County school system. However, any such student, legal counsel and, if the student is a minor, the student's parents or legal guardians shall be permitted to be present during the taking of testimony or presentation of evidence at a closed meeting, if such student, parents or guardians so request in writing and such request is submitted to the presiding officer of the School Board.

3. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the School Board.

4. The protection of the privacy of individuals in personal matters not related to public business.

5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community.

6. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the School Board would be adversely affected.

7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the School Board; and consultation with legal counsel employed or retained by the School Board regarding specific legal matters requiring the provision of legal advice by such counsel. For purposes of this subdivisionsubsection, "probable litigation" means litigation which has been specifically threatened or on which the School Board or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. The closure of a meeting is not permitted merely because an attorney representing the School Board is in attendance or is consulted on a matter.

8. Discussion or consideration of honorary degrees or special awards.

9. Discussion or consideration of tests or examinations or other records excluded from public disclosure pursuant to Va. Code § 2.2-3705.1 .

10. Discussion of strategy with respect to the negotiation of a hazardous waste siting agreement or to consider the terms, conditions, and provisions of a hazardous waste siting agreement if the School Board in open meeting finds that an open meeting will have an adverse effect upon the negotiating position of the School Board or the establishment of the terms, conditions and provisions of the siting agreement, or both. All discussions with the applicant or its representatives may be conducted in a closed meeting.

11 . Discussion or consideration of medical and mental health records excluded from disclosure under Va. Code§ 2.2-3705.5.

42

Page 2 File No. BDC

12. Discussion of plans to protect public safety as it relates to terrorist activity and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such activity or a related threat to public safety; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure.

13. Discussion or consideration of records excluded from mandatory disclosure pursuant to subdivision 11 of Va . Code§ 2.2-3705.6 (the Public Private Education Facilities and Infrastructure Act) by the School Board or any independent review panel appointed to review information and advise the School Board concerning such records.

14. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the School Board.

B. No resolution, ordinance, rule, contract, regulation, or motion adopted, passed, or agreed to in closed meeting shall become effective unless the School Board, following the meeting, reconvenes in open meeting and takes a vote of the membership on such resolution, ordinance, rule, contract, regulation, or motion which shall have its substance reasonably identified in the open meeting.

C. The School Board shall follow parliamentary procedure as outlined in Robert's Rule of Order.

D. The School Board or any committee thereof may permit nonmembers to attend a closed meeting of the Board or committee if such persons are deemed necessary or if their presence will reasonably aid the Board or committee in its consideration of a topic which is a subject of the meeting.

E. School Board members may attend closed meetings held by any committee or subcommittee of the Board, or a closed meeting of any entity, however designated, created to perform the delegated functions of or to advise the Board. School Board members shall in all cases be permitted to observe the closed meeting of the committee, subcommittee or entity. In addition to the requirements of Va. Code§ 2.2-3707, the minutes of the committee or other entity shall include the identity of the School Board members who attended the closed meeting.

ADOPTED:

REVISED:

LEGAL REFERENCE§.:

CROSS REFERENCES:

5120012/2013 VSBA

February 8, 1983

November 11, 1986 July 1, 1991 September 14, 1999 July 9, 2002 September 14, 2004 September 13, 2005 September 11, 2007 August 14, 2012 May 14, 2013

Code of Virginia, 1950, as amended, section §§_2.2-3711o, 2.2-3712.

School Board Committees Disciplinary Committee Advisory Committees to the School Board Notification of School Board Meetings

Gloucester County School Board 43

A.

B.

€Q.

F.

G£.

File No. BDCA

CALLING AND CERTIFICATION OF CLOSED MEETINGS

No closed meetings shall be held unless .Qy_the School Board or any committee thereof. unless the School Board or committee has taken an affirmative recorded vote in an open meeting approving a motion which (i) identifies the subject matter, (ii) states the purpose of the meeting and (iii) makes specific reference to the applicable exemption or exemptions from open meeting requirements provided in the Virginia Freedom of Information Act, and stated in Policy BDC. The matters contained in such motion shall be set forth in detail in the minutes of the open meeting. A general reference to the provisions of the Virginia Freedom of Information Act or authorized exemptions from open meeting requirements, or the subject matter of the closed meeting shall not be sufficient to satisfy the requirements for holding a closed meeting.

The notice provisions of the Virginia Freedom of Information Act shall not apply to closed meetings of the Board held solely for the purpose of interviewing candidates for the position of superintendent. Prior to any such closed meeting for the purpose of intervie'.ving candidates the School Board shall announce in an open meeting that such closed meeting shall be held at a disclosed or undisclosed location within fifteen days thereafter.

The School Board, or committee thereof. in holding a closed meeting, shall restrict its discussion during the closed meeting only to those purposes specifically exempted under the Virginia Freedom of Information Act and identified in the motion required in partsubsection A, above.

At the conclusion of any closed meeting, the School Board or committee thereof shall immediately reconvene in §!]_open meeting immediately thereafter and shall take a roll call or other recorded vote to be included in the &afd-minutes, certifying that to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting-Gy-the School Board . Any member of the Board or committee who believes that there was a departure from the requirements of subdivisions (i) and (ii) above, shall so state prior to the vote, indicating the substance of the departure that, in his judgment, has taken place. The statement shall be recorded in the School Board minutes of the meeting .

Failure of the certification required by subsection Q_Q, above, to receive the affirmative vote of a majority of the members of the School Board present during a meeting shall not affect the validity or confidentiality of such meeting with respect to matters considered therein in compliance with these provisions. The recorded vote and any statement made in connection therewith, shall upon proper authentication, constitute evidence in any proceeding brought to enforce these provisionsthe Virginia Freedom of Information Act.

The School Board may permit non members to attend a closed meeting if such persons are deemed necessary or if their presence will reasonably aid the Board in its consideration of a topic which is a subject of the meeting.

Except as specifically authorized by law, in no event may the School Board or committee thereof take action on matters discussed in any closed meeting, except at an open meeting for which notice was given pursuant to Va, Code § 2.2-3707 and Policy BDDA.

ADOPTED: May 10, 2005

May 14, 2013 REVISED:

LEGAL REFERENCE:

CROSS REFERENCES:

2/2003-2013 VSBA

Code of Virginia, 1950, as amended, section§§ 2.2-3701. 2.2-3712.

School Board Committees Disciplinary Committee

Gloucester County School Board 44

Page 2

Advisory Committees to the School Board Closed Meetings Notification of School Board Meetings

File No. BDCA

45

File No. BDDA

NOTIFICATION OF SCHOOL BOARD MEETINGS

Regular Meetings

The School Board and any committees thereof shall give notice of the date, time, and location of its meetings by placing a notice in a prominent public location at which notices are regularly posted and/or in the central office of the School Board at least three working days prior to the meeting. In addition, the Board and any committees thereof shall publish notice of its-their meetings by electronic means whenever feasible. At least one copy of all agenda packets and other non-exempt materials furnished to members of the School Board and any committees thereof shall be made available for public inspection at the same time the documents are furnished to the School Board members of the School Board or committee.

Special Meetings

Notice, reasonable under the circumstance or special or emergency meetings shall be given contemporaneously with the notice provided to members of the School Board or committee.

Notification of Closed Meetings Held Solely for the Purpose of Interviewing Candidates for the Position of Superintendent

The notice provisions described above do not apply to closed meetings of the Board held solely for the purpose of interviewing candidates for the position of superintendent. Prior to any such closed meeting the School Board shall announce in an open meeting that such closed meeting shall be held at a disclosed or undisclosed location within fifteen days thereafter.

Direct Notification

Notice of all school board meetings shall be furnished directly to any person who requests such information. Requests to be notified of all meetings should be made at least once a year in writing and include the requester's name, address, zip code, daytime telephone number, electronic mail address, if available, and organization, if any. Unless the person making the request objects, the school division may provide electronic notice of all meetings in response to such requests.

ADOPTED:

REVISED:

LEGAL REFERENCE:

CROSS REFERENCES:

2/2009-2013 VSBA

February 8, 1983

November 11, 1986 July1 , 1991 September 14, 1999 July 9, 2002 May 10, 2005 April14, 2009 May 14, 2013

Code of Virginia, 1950, as amended, §Section 2.2-3707.

BCE BCEA BCF BOA BOB

School Board Committees Disciplinary Committee Advisory Committees to the School Board Regular School Board Meetings Special School Board Meetings

Gloucester County School Board 46