aerospace engineering...building hours are 7am –7pm monday - friday most coe buildings are open...
TRANSCRIPT
Aerospace Engineering
Krzysztof FidkowskiGRADUATE CHAIR
3029 FXB Building7346157247 | kfidumichedu
Welcome amp Introductions
Orientation Agenda
745 am Registration and Continental Breakfast
830 am Welcome amp Introductions by Prof Krzysztof Fidkowski Grad Program Chair
Grad Committee
Grad Program Office Department Administrator and HR Generalist
Facilities amp Safety | Thomas Griffin
IT Support | David McLean
Financial Services | Courtney Krzyzaniak
GSAC (Graduate Student Advisory Committee) | John Jasa and Rohan Vemula
Student Support Services | Angela Farrehi
1000 am Break
1015 am Human Resources Department | Jessica Jones
MSE Academic Overview | Prof Girard Prof Duraisamy and Prof Friedmann [Boeing]
PhD Academic Overview | Prof Fidkowski [McDivitt]
1100 am Dismissal
Prof Anthony WaasRichard A Auhll Department ChairFelix Pawlowski Collegiate Professor
3064 FXB Building7347634720 | awaasumichedu
Introductions
Graduate Student Committee
Assoc Prof Krzysztof FidkowskiGRADUATE CHAIR
Assoc Prof Karthik Duraisamy Prof Ilya Kolmanovsky Prof Peretz Friedmann
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Krzysztof FidkowskiGRADUATE CHAIR
3029 FXB Building7346157247 | kfidumichedu
Welcome amp Introductions
Orientation Agenda
745 am Registration and Continental Breakfast
830 am Welcome amp Introductions by Prof Krzysztof Fidkowski Grad Program Chair
Grad Committee
Grad Program Office Department Administrator and HR Generalist
Facilities amp Safety | Thomas Griffin
IT Support | David McLean
Financial Services | Courtney Krzyzaniak
GSAC (Graduate Student Advisory Committee) | John Jasa and Rohan Vemula
Student Support Services | Angela Farrehi
1000 am Break
1015 am Human Resources Department | Jessica Jones
MSE Academic Overview | Prof Girard Prof Duraisamy and Prof Friedmann [Boeing]
PhD Academic Overview | Prof Fidkowski [McDivitt]
1100 am Dismissal
Prof Anthony WaasRichard A Auhll Department ChairFelix Pawlowski Collegiate Professor
3064 FXB Building7347634720 | awaasumichedu
Introductions
Graduate Student Committee
Assoc Prof Krzysztof FidkowskiGRADUATE CHAIR
Assoc Prof Karthik Duraisamy Prof Ilya Kolmanovsky Prof Peretz Friedmann
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Orientation Agenda
745 am Registration and Continental Breakfast
830 am Welcome amp Introductions by Prof Krzysztof Fidkowski Grad Program Chair
Grad Committee
Grad Program Office Department Administrator and HR Generalist
Facilities amp Safety | Thomas Griffin
IT Support | David McLean
Financial Services | Courtney Krzyzaniak
GSAC (Graduate Student Advisory Committee) | John Jasa and Rohan Vemula
Student Support Services | Angela Farrehi
1000 am Break
1015 am Human Resources Department | Jessica Jones
MSE Academic Overview | Prof Girard Prof Duraisamy and Prof Friedmann [Boeing]
PhD Academic Overview | Prof Fidkowski [McDivitt]
1100 am Dismissal
Prof Anthony WaasRichard A Auhll Department ChairFelix Pawlowski Collegiate Professor
3064 FXB Building7347634720 | awaasumichedu
Introductions
Graduate Student Committee
Assoc Prof Krzysztof FidkowskiGRADUATE CHAIR
Assoc Prof Karthik Duraisamy Prof Ilya Kolmanovsky Prof Peretz Friedmann
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Prof Anthony WaasRichard A Auhll Department ChairFelix Pawlowski Collegiate Professor
3064 FXB Building7347634720 | awaasumichedu
Introductions
Graduate Student Committee
Assoc Prof Krzysztof FidkowskiGRADUATE CHAIR
Assoc Prof Karthik Duraisamy Prof Ilya Kolmanovsky Prof Peretz Friedmann
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Graduate Student Committee
Assoc Prof Krzysztof FidkowskiGRADUATE CHAIR
Assoc Prof Karthik Duraisamy Prof Ilya Kolmanovsky Prof Peretz Friedmann
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Graduate Student Support Staff
Kathy MillerGRADUATE STUDENT
ADMISSIONS COORDINATOR
2053 FXB Bldg7347643311
kjsmumichedu
Denise PhelpsGRADUATE STUDENT
SERVICES COORDINATOR
2049 FXB Bldg7346154406
dphelpsumichedu
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Thomas GriffinSUPERVISOR OF LABORATORY SERVICES1216D FXB Building7347631052 | tgriffinumichedu
Aerospace Facilities amp Safety
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Building Hours are 7am ndash 7pm Monday - Friday Most CoE buildings are open from 7am ndash 7pm (closed on holidays) In order to enter after hours you will need a valid M-card and permission set for the buildings you can enter
M-Card Student ID M-Cards can be obtained at the Pierpont Commonrsquos M-Card Center located in the basement Check for access ndash test your card before you really need it M-Card permission adjustments are made in person by the Laboratory Supervisor in Room 1216D FXB Do not ldquoexchangerdquo your ID for any service You MUST have your M-Card when requested by a police officer
Building Keys (FXB or Wind Tunnel) Obtain office key requests from Denise Phelps Grad Program Coordinator in Room 2049 FXB Obtain laboratory and third floor office keys from Tom Griffin Laboratory Supervisor in Room 1216D FXB
Facilities amp Safety
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Facilities amp Safety
Francois Xavier Bagnoud Building
35 research labs
5 classrooms
3 instructional labs
2 conference rooms misc
Wind Tunnel
5 wind tunnels student shops student fabrication shops technician machine shop
Green Rd ndash PEPL (httppeplenginumichedu)
Peach Mountain Observatory ndash 85rsquo radio telescope
(httpexplorationenginumichedudevblogpage_id=903)
Facility Space
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Thomas Griffin Supervisor of Laboratory Services - 1216D FXB | tgriffinumichedu
Dave McLean IT Administrator Computers Network - 1216A FXB | dmcleanumichedu
Aaron Borgman Senior Electronics Technician - 1216E FXB | borgmanumichedu
Chris Chartier Instructional labs WT Carpenter Media 1216B FXB | chartierumichedu
Sam Reed Research Project Mechanical Building Facilities - 1216C FXB | samreedumichedu
Terry Larrow Machinist Fabricator - 421-1022 Wind Tunnel - larrowumichedu
Tech Center Staff
Make a Facilities Request through the Footprints systemrequestumicheduaero
Facilities amp Safety
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Learning Center ndash Student Lounge 1133 FXB
Student Kitchens ndash 1133A FXB and 2038 FXB
Graduate Student Mailboxes ndash Found on the 2nd floor FXB
FedEx and UPS package area ndash Tech Center 1216 FXB
Student Shop - 421-1008 (requires safety class)Requires safety class before using check with Tech Center
UAV-airship flying Field ndash Atrium FXB Requires Atrium reservation and pre-approval from facilities manager
Facilities amp Safety
Facility Space
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
UM Emergency AlertsSign up on your Wolverine access under UM Emergency Alerts
Register personal electronicsbicycleshttpdpssumicheduproperty-registration
Active Attacker run hide fighthttpdpssumichedutopicsactive-attacker
AED ndashautomated external defibrillatorIn the FXB building located near elevator on all floors
Fire ExtinguishersLocated in all stairway landings middle of laboratory hallway and in all labs
First aid kitsLarge trauma kit in Tech Center first aid kits in all laboratories
FXB Building Room Reservationsaeroschedulingumichedu
FXB Tech Support Requestsrequestumicheduaero
Facilities amp Safety
Safety and Security
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Eye wash stations All floors of laboratory in the center of hallway
Hazmat spill cartsAll floors of laboratory and loading dock 1251 FXB
Emergency phonesIn all classrooms push red button or call 911 from any phone
Monitoring camerarsquosWebcamsCameras located near exits and hallways w no live viewing Webcams located in instructional labs
Aero Safety CommitteeEmail Address aerosafetyumicheduMeets last Wednesdays of the monthJan Mar May July Sept Nov
Aero building incident response teamEmail Address aeroemergencyumichedu
Rescue assistance areaAll three stairwells any floor
Fire alarmsNever assume false alarm always leave the building only re-enter when alarm is not sounding or strobing
Severe weather shelterIn the FXB basement Wind tunnel building in hallway near classrooms 1st floor
Facilities amp Safety | Safety and Security Continued
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Batteries In the Tech Center 1216 FXB
Light bulbs CFL In the Tech Center 1216 FXB
Single stream recycling Papercardboardbottles amp cansAll recycling into single container
ElectronicsLarge cardboard box on loading dock 1251 FXB
Recycling ndash Designated Areas
Facilities amp Safety
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
David McLeanSYSTEMS ADMINISTRATOR
1216A FXB Bldg7349360109 | dmcleanumichedu
Aerospace IT Support
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
University owned computer support
Consulting on computer hardware and software
Backup
Network
IT security
IT Support
Scope of Support
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Hardware and software is often purchased for a specific use
bull It is the property of the University or the sponsor of the research
bull Items must remain within the University or be returned to sponsor when project is complete
bull Proper disposal is critical
Software installation
bull Typically this is only allowed on University owned systems
bull Typically has clearly defined usage parameters based on signed license agreements
IT Support
University software and equipment
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Assistance in specifying University compliant computer systems
bull Quoting custom systems
bull Expertise navigating University procurement processes
Locating software licensing which may suit research needs
bull Quoting new software
bull Understanding of software licensing landscape
Repair and upgrade of University owned computer systems
IT Support
Consulting
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
You are responsible for your data backupbull Some research projects use cloud based backup solutions
bull Research projects may have data storage restrictions
bull Many research groups have private lab specific storage
Cloud backup optionsbull M+box
bull Google Drive
UM Crashplan softwarebull User-friendly interface
bull Unlimited data storage
bull User-based account may include up to four devices
bull UMICH password for authentication
Encryption at rest is bestbull Encrypt your local hard disk
bull Ensure you have stored any encryption keys (sometimes know as recoveryPIN codes) in a safe location
IT Support
Data Backup
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Computer hardware must be registered for access to wired networkingbull Laptop computers should make use of wireless networking
bull Limited space available
Network access is for demonstrated business purposesbull User Advocate andor law enforcement may intervene in clear cases of abuse
System security must be maintained through patchingbull Any system deemed not secure will be removed from network until proven secure
IT Support
Computer network
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Prevention is the key
bull System patching is crucial
bull Implement security from the start
Handling and disposal of computer equipment and data
bull Very specific guidelines on safe handling of data
bull Explicit guidelines on safe disposal of data
Security incident response
bull Robust multi-level approach to security
bull Well defined protocols are in place
IT Support
Computer Security
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Need Assistance
For most information technology enquiries within Aerospace it is best to submit a work ticket Please identify the issue as best you can Work will be performed in the order received based on departmental priorities
You may also visit the Aero IT office during business hours or leave a voicemail at campus number 6-0109 if the matter is urgent Please make an appointment whenever possible and understand you have many colleagues
Our most common IT requests
1) Access to wired networking for a new workstation
2) Enquiries on availability and allowed use of licensed software for UM machines
3) Information on purchasing computers for use in research
IT Support
Make an IT Request through the Footprints systemhttprequestumicheduaero
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
You may arrange repairs on personal equipment as well as purchase computer hardware and software for use on your personal machines at Computer Showcase
Computer Showcase
Matlab Student Edition | Mathmatica for students Adobe for students | Discounted MS Office
Computer Aided Engineering Network (CAEN)
Visual Studio | Visio
Information Technology Services (ITS)
Campus VPN Software | SSH Client | Antivirus
IT Support
Hardware and Software for Your Personal Equipment
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Computer Showcase httpcomputershowcaseumichedu
Computer Aided Engineering Network (CAEN) httpcaenenginumichedusoftwaredreamspark
Information Technology Services (ITS) httpitsumicheducomputing
Campus printing httpsmprintumichedu
Overview of campus wireless networking httpwwwitcomitdumicheduwireless
Campus network and service outages httpstatusitsumichedu
Umich computer security pages httpsafecomputingumichedu
IT Support
Resourceful IT Links
Questions about or to report an issue with CAEN Labs
httpcaenenginumicheducontact
Questions regarding your UM uniqname login or any account billing issues
4helpumichedu | 734-764-4357 | (Dial ldquo4-helprdquo on a campus phone)
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Courtney KrzyzaniakPurchasing Clerk
3010A FXB Bldg7349360108 | krzyzaniumichedu
Aerospace Financial Services
Photo Needed
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Welcome to Aerospace Finance
What I do-
Purchase laboratory supplies and equipment for department use
Process out of pocket travel and expense reimbursements
Review and approve Concur reimbursement reports
Educate students staff and faculty on purchasing travel and expense and University policiesprocedures
Aerospace Finance
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Aerospace Finance
OPS ndash Online Purchasing System
All purchasing requests are processed through this system
Out of pocket purchases are discouraged Exceptions can be made for time-sensitive requests
All orders exceeding $1000000 will need to be handled by Procurement and may require a Sole Source
Please be advised that the University has policies and guidelines to adhere to and any non-allowable purchases made outside of OPS will not be reimbursed
Purchasing Guidelines
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Aerospace Finance
Two Methods of Reimbursement
Are you receiving a paycheck from the University
Concur
Please submit your requests directly to expensereportsumichedu and cc aero-reimburseumichedu
Include receipts shortcode(s) the business purpose for all expenses and an approval from your
Professor stating which shortcode to use
SSC will process the expenses in Concur and then respond when the report is ready for your review and
submission
Please review and submit your completed reports in a timely manner
If there are any questions about the expenses Bernadette New (Aeros dedicated SSC Travel and
Expense Representative) will contact you directly for clarification
Reimbursement Guidelines
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Aerospace Finance
Two Methods of Reimbursement
No paycheck
Travel Business Hosting Expense Request (TBHER) Form
Receipts
The business purpose for all expenses
An approval from your Professor stating which
shortcode to use
Your arrival date departure date and
destination
All food receipts need to be itemized If you do
not have food receipts that show what was
purchased you will have to attest that no
alcohol was purchased
If you have parking receipts please state the
business purpose of the parking
If you stay at a hotel with another person
please state the business purpose of that
person and whether or not they helped pay for
the cost of the room
For hotel and flight the receipt must show paid
and the proof of payment if they do not you
will need to show the credit card statement
showing it was paid (please redact any other
information from the credit or bank statement
for your privacy)
Your address that the check can be sent to
Reimbursement Guidelines
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Flights must be booked a minimum of 14 days before travel
Decline insurance on your car rental if traveling in the domestic US or Canada
Mileage vs Airfare
Round trip economy airfare OR
Mileage reimbursed at $0545 cents per mile (please be aware that mileage will only be reimbursed up to the cost of a round trip ticket)
Federal travelers are required by 49 USC 40118 commonly referred to as the Fly America Act to use US air carrier service for all air travel and cargo transportation services funded by the US government
International Travel
Faculty staff and students should register their travel and carry U-M travel abroad health and evacuation insurance
All U-M travelers must follow the warning and restriction guidelines set by the Provostrsquos Office and the International Travel Oversight Committee
Always keep your receipts
Travel Requirements
Aerospace Finance
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Irsquom getting ready to travel what should I doContact Courtney Krzyzaniak for any travel-related questions
Can I be reimbursed for personal travel while on University businessNo but you may enjoy personal time while yoursquore on business travel and the University will reimburse your business-related expenses Please be sure to keep business and personal expenses separate
Can you help me send a packageYes please see our website for the shipping request form Advisor approval is required
Can you help me pay for a travel-related expenseYes if you are unable to use your personal credit card please contact Courtney Krzyzaniak
Can I be reimbursed for alcohol with my mealNo The University will ONLY reimburse you for food costs Alcohol CANNOT be reimbursed under any circumstance Itemized receipts are required for all meal reimbursements
FAQ
Aerospace Finance
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
FAQ (Continued)
Can I get reimbursed My professor said I couldPlease always check with Aerospace Finance
I received the Rackham Travel Grant how do I apply it
When submitting for reimbursement please send the grant confirmation email along with your
reimbursement request to Courtney Krzyzaniak The total will be subtracted from your
reimbursement
Remember when planning travel be reasonable
You should always strive to select the most reasonably priced accommodation within a comfortable distance from your business location
Aerospace Finance
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Aerospace Finance
Travel and Expense
Procurement Services
Travel and Business Hosting Expense Policy
International Travel Policy
Fly America Act
Register Your Travel
U-M Travel Warning and Travel Restriction Locations
Procurement
Process amp Policies
Procurement General Policies and Procedures
Aerospace Engineering Links amp Forms
Contact Us (Purchasing amp Shipping Requests)
Useful Financial Links
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
John JasaGSAC President
FXB 2036johnjasaumichedu
Rohan VemulaGSAC Masters Representative
rpvemumichedu
Graduate Student Advisory Committee (GSAC)
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Graduate Student Advisory Committee (GSAC)
We are the link between you and the Aerospace and College of Engineering administration
Our goals are to
unite people in the Aerospace Department
create a sense of community
facilitate dialogue between faculty and students
GSAC
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Social events (movie nights bowling trip intramural sports arts and crafts etc)
Relay student issuesconcerns to administration and help resolve them
Professional events (student seminars alumni mentoring advocated for more graduate student focus within ECRC)
Community building events (ldquoGrowing Together as Colleagues and Friends Engaging in Sensitive Subjects and Difficult Conversationsrdquo)
Graduate Student Advisory Committee
What do we do
GSAC
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Student committee to discuss and advocate for improving diversity of students in our department
Supports all students especially those from underrepresented groups and ensure they are treated in a fair and equitable manner
Ensure that everyone feels welcomed and have a sense of belonging in the department
Works with faculty and staff to develop ideas and events to help positively shape the culture within the department
Graduate Student Advisory Committee
Diversity Equity and Inclusion (DEI) Student Committee
GSAC
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Kayaking and picnic at the Huron RiverThursday September 13 at 5pm (weather permitting)
Ultimate frisbeeEvery Friday at 5pm (until its freezing)
Appetizers and drinks with another departmentSeptember (day TBA)
Potluck dinnerLate September early October
Graduate Student Advisory Committee
Planned Events for this Upcoming Semester
GSAC
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Join the mailing list by going to the following link and clicking Join Group
httpsmcommunityumichedugroupAero20GSAC20members
Look out for posters about events
Talk to current members
Graduate Student Advisory Committee
How to Get Involved
GSAC
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Angela FarrehiDirector of Student Support and Accountability
129 Chrysler Center | 7346151405 | afarrehiumichedu
Student Support Services
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time
Angie will remain in Boeing Lecture Hall to answer questions
Session 2 Masterrsquos Students - Return to Boeing Lecture Hall by 1015Session 2 PhD Students ndash Meet in the McDivitt Conference Room (1st floor) by 1015
Thank youaeroenginumichedu
Break Time