Advanced Project Management Tools and Techniques of Project Planning Ms. Ghazala Amin Slides Courtesy: Dr. A Z. Khan

Download Advanced Project Management Tools and Techniques of Project Planning Ms. Ghazala Amin Slides Courtesy: Dr. A Z. Khan

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<ul><li><p>Advanced Project Management </p><p>Tools and Techniques of Project PlanningMs. Ghazala Amin</p><p>Slides Courtesy: Dr. A Z. Khan</p><p>*Project Scope Management</p></li><li><p>Project PlanningProject Planning lays the foundation for organizing, implementing, closing as well as monitoring, evaluating and controlling a project with a view to realizing the project goal and objectives within the constraints of time, budget, given requirements and stakeholder expectations. </p><p>*Project Scope Management</p></li><li><p>Project PlanningProject Planning reduces uncertainty and increases understanding of the project as well as boosting efficiency in the way it is being carried out.</p><p>Many project failures are attributed to mistakes and shortcomings which occurred in the projects planning phase. </p><p>*Project Scope Management</p></li><li><p>Project Planning: A Sentence to Remember </p><p>*Project Scope Management</p></li><li><p>Project PlanningOn simple projects, planning may be undertaken by a few individuals within a short period of time at little cost. </p><p>On complex projects, project planning may require weeks and months of costly work input by the project team and involved stakeholders. </p><p>*Project Scope Management</p></li><li><p>Project PlanningThe quality of the project plan is determined primarily by the quality of the information used, the knowledge and experience of the stakeholders who are assigned the responsibility of developing the plan and the resources and time frame made available for it.</p><p>*Project Scope Management</p></li><li><p>Project PlanningProject plans are not static entities. They must be periodically updated as and when new information which warrants a modification or revision of the project scope, requirements and specifications, cost, schedule, risks, stakeholder informational needs and so forth comes to light. </p><p>Ideally, anything that may have an impact on the project should be considered in developing the project plan. </p><p>*Project Scope Management</p></li><li><p>Project PlanningThe Project Management Plan is the key deliverable output of the project planning phase. </p><p>The Plan will include, inter alia, specific information on the individual project activities and tasks that need to be performed, why they need to be done, when they will be done and who will do them, what resources are needed and what criteria must be met in order for the project to be considered successful. </p><p>*Project Scope Management</p></li><li><p>Project PlanningProject Scope PlanProject Communication PlanProject Cost PlanProject Time PlanProject Quality PlanProject Risk PlanProject Human Resource PlanProject Procurement PlanProject Integration PlanPMI StandardProject Stakeholder Management</p><p>*Project Scope Management</p></li><li><p>Selected Tools in Project Planning</p><p>*Project Scope Management</p></li><li><p>*Project GoalWork ElementWork ElementWork ElementLevel 1Work ElementWork ElementWork ElementWork ElementWork PackagesLevel 2Level NThe WBS divides the whole project into work elementsthat represent singular work units, assigned either to theorganization or to an out-side agency, such as, a contractor or project partner</p><p>The underlying philosophy ofthe WBS is to divide the project into assignable work packages for whichaccountability can be expectedProjects are planned, organizedand controlled around the lowestlevel of the WBS, i.e., the workpackagesWork Breakdown Structure Visualization</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 1</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 2</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 3</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 4</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 5</p><p>*Project Scope Management</p></li><li><p>*Work Breakdown Structure: Example 6</p><p>*Project Scope Management</p></li><li><p>Example of a Project Organization Chart</p><p>*Project Scope Management</p></li><li><p>*RACI (R = Responsible; A = Accountable; C = Consult; I = Inform)Responsibility Assignment Matrix (RACI) </p><p>*Project Scope Management</p></li><li><p>*1=Actual Responsibility; 2=General Supervision; 3=Must be Consulted; 4=May be Consulted; 5=Must be Notified; 6=Approval AuthorityProject Linear Responsibility Chart </p><p>*Project Scope Management</p></li><li><p>Gantt Charts: Example 1</p><p>*Project Scope Management</p></li><li><p>Gantt Charts: Example 2</p><p>*Project Scope Management</p></li><li><p>Gantt Charts: Example 3</p><p>*Project Scope Management</p></li><li><p>ACTIVITYDESCRIPTIONACTIVITYIDENTIFIERACTIVITYDURATIONThe CRITICAL PATH of a project is the sequence of activities that determine the project completion date any delay in an activity or activities comprising the critical path will delay the project by a corresponding amount of timeProject Network Diagrams: The Node </p><p>*Project Scope Management</p></li><li><p>Project Network Diagram Example(Network Components and Details)</p><p>*Project Scope Management</p></li><li><p>Project Network Diagram Example(Graphical Depiction of the Network Components)</p><p>*Project Scope Management</p></li><li><p>Forward PassES + Duration = EF</p><p>Project Network Diagram Example(Determining the Forward Pass)</p><p>*Project Scope Management</p></li><li><p>ApplicationApprovalA5ConstructionPlansB15Traffic StudyC10ServiceCheckD5CommissionApprovalF10StaffReportE15Wait forConstructionG170OccupancyH35502051551053020352020030235200Project Network Diagram Example(Determining the Bckward Pass)</p><p>*Project Scope Management</p></li><li><p>ApplicationApprovalA5ConstructionPlansB15Traffic StudyC10ServiceCheckD5CommissionApprovalF10StaffReportE15Wait forConstructionG170OccupancyH355020515510530203520200302352005010202052015302020018520030235200Project Network Diagram Example (Determining Slack and the Critical Path)</p><p>*Project Scope Management</p><p>****************************</p></li></ul>