advanced formatting techniques advanced ami pro for os/2
Post on 21-Dec-2015
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Advanced Formatting Techniques
Advanced Ami Pro for OS/2
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Customizing Bullets and Numbering
• Click where you want to place the bullet• Select Edit Insert and choose Bullet • Click on the type of bullet required• Click OK
Shortcut: Click on the Insert bullet icon to insert bullets
Bullets are inserted as part of the text,
not as part of a paragraph style
Bullets, numbers or text will be entered in the order specified in the Modify Style dialog box
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Using Revision Marks• Identify and keep track of text you have inserted,
deleted, or changed– Select Tools Revision Marking to
display the Revision Marking dialog box – Select Options to set revision options– Select Review Revisions to display the
Review Revision Marking dialog box
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Using the Notes Function• Notes act as messages, reminders or
comments about a document• A note can be inserted the main body text, in
headers or footers, in a text frame, a table, or a footnote
• To set Note defaults:– Select Tools User Setup to display
the User Setup dialog box
– Select the Main tab
• To insert a Note:– Select Edit Insert Note to display
a blank note
Shortcut: Select the Insert note SmartIcon to open a blank note
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Inserting Special Symbols
• Use character sets to enter special symbols, or characters and numbers from other countries in your documents– Character sets are code pages supported by
Ami Pro and defined as character sets
– Each of these special characters has a number assigned to it ranging from 1 to 255
– Press the ALT key followed by the number assigned to that symbol
– Use the numbers on the numeric keypad to enter numbers
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Styles
Advanced Ami Pro for OS/2
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• A file used as a template to format a document so that text and pictures can be inserted
• Determines the initial appearance of a document• Ami Pro provides style sheets for reports,
documents, tables, labels and envelopes
• Style sheets contain paragraph styles which contain text formatting information for the style
• You can modify style sheets and paragraph styles to suit your requirements
Style Sheet Concepts
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Using Style Sheets
• Use style sheets to:– Apply formatting such as indention, tabs, or
bullets using a single function key or mouse click
– Assign individual paragraph styles to different paragraphs within a document
– Ami Pro’s default style sheet is _DEFAULT.STY
– The default is applied to each new document unless you specify another style sheet
• To assign a new style sheet:– Select New from the File menu
– Select a Style sheet for the new document
– Select the OK button to close the dialog box
and display the new document
The Style list displays the paragraph styles available with the style you have chosen, along with a list of function keys to access them
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Assigning Paragraph Styles Using the Style Status Button
• To assign a paragraph style:– Place the insertion point in the paragraph
where you want to apply the style
– Click on the Style Status button to display the Style list
– Select the style required
Hint: To apply styles you use regularly, use the function keys next to the style name in the Styles list. Simply select the paragraph and press the function key!
Note: The whole paragraph will be affected when you use the Styles list
to assign a paragraph style. To apply a style to part of a paragraph, use the Text menu or SmartIcons to apply formatting
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Using Fast Format to Apply Formatting
• To change formatting without creating a new style, use the Fast Format feature
– Position the insertion point in the paragraph with the paragraph style you want to use
– Choose Fast Format from the Text menu– Select the options required– Select part of the paragraph where you want
to apply the paragraph style and release the mouse button
– Switch off Fast Format by selecting the command from the Text menu or pressing CTRL+T again
Select Text Fast Format or press CTRL+T to reveal the Fast Format dialog box
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Creating and Modifying Paragraph Styles
• To create a paragraph style based on existing text:– Select the text
– Select Style Create to display the Create Style dialog box
– Enter a name for the style
– Choose the Selected Text option and select Create
Note: The new paragraph style will be assigned to the next available function key in the Style list. If a function key is not available it will be assigned a bullet point and placed at the end of the list
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Creating a New Paragraph Style Based on an Existing Style
• To create a paragraph style based on an existing style:– From the Style menu select
Create to display the Create Style dialog box
– Enter a name for the style
– Click on the Style radio button and choose the style you wish to modify
– Choose Modify to display the Modify Style dialog box
– Select the attributes required
– Select OK
Select from the tabs to modify other areas of the paragraph style
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Overriding Paragraph Styles
• Use Ami Pro’s special formatting features to override paragraph styles
Non-breaking space
- Keeps two or more words on the same linePress CTRL+Spacebar
Line breaks
- Starts a new line without starting a new paragraph
Press CTRL+ENTER
Hyphenation
- Overrides hyphenation by switching it on or off
OR Forces Ami Pro to hyphenate words at specific places
Select Edit Mark Text No Hyphenation
OR
Press CTRL+-
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Modifying an Existing Paragraph Style• Use the Modify Style dialog box to modify an
existing paragraph style– Select Style Modify Style to display the Modify Style dialog box
– Select from the following options:
Font Change typeface, size, color and format
Alignment Modify paragraph alignment
Spacing Modify spacing attributes of the paragraph style
Breaks Determine page breaks for the paragraph style
Bullets/Numbers Add bullets and numbering
Lines Determine the style, length, and color of lines
Table Change the format of tables in the paragraph style
Shortcut: Click on the Modify Paragraph Style SmartIcon to open the Modify Style dialog box
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Creating New Style Sheets• Ami Pro saves new styles (or modified styles) with the
document in which they are created • New or modified styles can be made available to other
documents
• To create a new style sheet:– Choose Save as a Style Sheet from
the Style menu
– Complete the boxes and select options as required
– Click OK to close the dialog box
Style sheet names can be up to eight characters long and should be followed by .STY to identify them as an Ami Pro style sheet
Warning: When you create or modify a style sheet it is attached to the current document and will not affect other documents. If you save a new style to a new or current style sheet or to a new style sheet all documents containing the style will be affected
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Creating Automated Style Sheets• Automated style sheets use a macro to
automatically insert information into appropriate locations within a document – Select File New and select a style sheet
– Modify the text in the Personal Information dialog box if required
– Select OK to insert the information in an untitled document
– Enter information specific to the document you are creating in the Optional Information dialog box
– Select OK to insert the personal and options information into an untitled document
Note: These dialog boxes will change in appearance depending on the style sheet you are using
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Using Automated Style Sheets
• From the File menu, select New and choose the style sheet you want from the New dialog box
• Make sure that With contents and Run macro are selected and choose OK
• The macro that is associated with the style sheet will be displayed and any default information you have supplied will be displayed in the Personal Information dialog box
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Fields
Advanced Ami Pro for OS/2
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Background Field Concepts
• Fields inserted into a document are like hidden codes
• What you see in the document is the effect of the code
• Insert a field representing the system date so that each time you open a document containing the date field the date is automatically updated
Hint: You can use fields to automatically generate a table of contents or index
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What are Power Fields?
• Tools which allow you to automate tasks • Ami Pro comes with several pre-defined power fields to carry out everyday tasks • Access Power Fields via the Insert Power Field dialog box • Some pre-defined instructions are macro commands, whilst others offer a choice
of format settings• Create your own custom power fields
Note: Power Fields themselves are not displayed - only the results of the Power Field instructions are displayed
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Hint: To display Power Fields in a document select Show Power Fields from the View menu
Using Pre-defined Power Fields
• To insert a pre-defined Power Field:– Select Edit Power Fields Insert to display the
Insert Power Fields dialog box– Select a Power Field from the Fields
list box– Specify a format for the Power Field in
the Options list box– Select OK or press ENTER to insert
the Power Field
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Inserting a New Power Field• To insert a new Power Field:
– Select Edit Power Fields Insert to display the Power Fields dialog box
• To add an additional syntax to the power field:
– Place the insertion point in the Insert text box after the power field instruction and enter the syntax
– Any further power field instructions must be typed into the Insert text box
• To save the new Power Field: – Select the Save button to display the
Save Power Field dialog box– Enter a name for the New Power Field and
choose OK
Any text added to the power field must be typed within quotation marks (“”)
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Editing and Displaying Power Fields• To display a Power Field:
– Select Show Power Fields from the View menu – The Power Field instructions are displayed
in the document– Use copy, move, drag and drop, or delete
to edit the Power Field whilst it is displayed in the document
• To edit a Power Field:– Select Edit Power Fields Insert to display
the Insert Power Fields dialog box– Click on the Previous Field or Next Field
buttons to display the Power Field you want to edit– Make any changes to the power field in the Insert
text box and select OK
Note: Instructions for each Power Field are displayed between left and right angle brackets (< >)
Remember: To display the new results of the Power Field, save the document or update the power field!
Click on the Insert Power Fields icon to open the Insert Power Fields dialog box!
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Updating and Locking Fields
• To update Power Fields:– Select Power Fields from the Edit menu and
select Update All to update all the fields, or Update to update a single field
OR– Click on the Update selected power fields
or the Update All power fields icon
• To lock Power Fields:– Select Edit Power Fields Insert to display the Insert Power
Fields dialog box
– Click on the Lock check box
– Click on the Cancel button. Ami Pro does not allow you to select the OK button when you choose to Lock a power field
Beware: If a document contains a large number of power fields, updating them can take a long time!
Hint: Select Auto run in the Insert Power Fields dialog box to update all fields each time a document is opened. This includes any Locked fields!
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AutoRun and Power Fields
• The Auto run command means that all fields will be updated each time you open the document– From the Edit drop down menu, select the Power Fields command– From the sub-menu, select Insert to display the Insert Power Fields
dialog box– Click on the Auto run check box to select it– To close the dialog box, click on the Cancel button– NOTE: Ami Pro does not allow you to select the OK button when you
choose the Auto run command– If Auto run is selected, Ami Pro will also update locked fields each
time a document is opened
NOTE: If you have multiple power fields in a document, updating them each time you open the document can be time consuming!
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Time and Date Insertion
• Inserting a date or time field into a document can be a useful way of keeping a document up-to-date
• To insert a Date or Time field:– Select Edit Insert Date/Time to display the
Insert Date/Time dialog box
– Select the date or time format you require from the Insert options list Select a date and time format from the Style options list
– Select OK or press ENTER
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Using a Query Power Field
• A Query Power Field may be used to prompt the user for information when the power field is activated
Talk to me!
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Document Information Power Fields
• Used to insert the creation date of a document
Hi, I’m Three!
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Using External Power Fields
• A Power Field which runs another file, such as a 1-2-3 spreadsheet and prompts for a file name
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Using Programming Power Fields
• To use the If Power Field to evaluate a condition
• For example, when customizing a thank you letter, you can evaluate which adjective is used to thank a donor for a gift
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Using Mark Text Power Fields
• Used to insert the contents of a bookmark into a document
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Using a String Power Field
• Used to convert lower case letters to upper case letters
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Using Master DocumentsWhat is a Master Document?
Made of up multiple documents
Allows you to print multiple single documents as one document with consecutive page numbers, footnotes and outline paragraphs, and a table of contents and index
To create a master document: Create the separate Ami Pro documents you want
to include in the master document
Create a master document source file and identify the Ami Pro documents you want to include in the master document
Create the master document by generating numbers, a table of contents, or an index
The single documents which combine to make the master document can still be printed and edited separately
MasterDocument
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Creating a Master Document• To create a master document:
– Select File Master Document to display the Master Document dialog box
– Select Master document numbers from the Generate section
– Select the directory and drive – Select the files you want to include in the
master document file and add them to the Master document files list box
– Select OK
Note: Make sure you select the documents in the order you want them numbered in the master document
Remember: Any editing or changes to page numbering in the master document files, will not be reflected in the master document. To regenerate the numbers or update the master document, select one of the options in the Generate section of the Master Document dialog box
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Generating a Table of Contents• To generate a Table of contents:
– Select File Master Document to display the Master Document dialog box
– Select Table of contents– Click on TOC Options to display the
Table of Contents dialog box and enter a file name
– Select Options to display the TOC Options dialog box
– Assign TOC levels to the paragraph styles listed
– Select any other options andselect OK
Use Promote or Demote until the paragraph styles appear under the TOC level requiredNote: To create a table of
contents for a document other than a master document, select Generate TOC from the Tools
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Creating Index Entries• To create index entries:
– Select the first section of text you want to reference as an index entry
– Select Edit Mark Text Index Entry to open the Mark Index Entry dialog box
– Edit the text in the Primary text box– Click in the Secondary text box to create a
secondary index entry– Choose any other options and select the Mark
button to create the index entry – To display index entries in the document, select
View Show Power Fields
Shortcut: Click on the Insert index mark icon to mark text
Note: Page numbers will always be placed next to a secondary index entry if one is available
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Creating an Index• To create an index:
– Select File Master Document to display the Master Document dialog box
– Select Index to open the Index dialog box and enter a name for the file
– Select Include alphabetical separators to place letters in front of the index entries
– Select OK to generate the index
Note: To create an index for a document other than a master document, select Tools Generate Index
Remember: If you edit the document you must regenerate the index to ensure it is updated
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Macros
Advanced Ami Pro for OS/2
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What are Macros?
• A series of commands which are carried out automatically
• Useful for automating tasks which you carry out frequently
Note: The .SMM extension is added to macro filenames automatically
Note: By default, macro files are placed in the AMIPRO\MACROS directory
Note: If you make a mistake, you must re-record all the actions
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Recording Macros
• Select Tools Macros• Click on Record.... to open the
Record Macro dialog box • Enter a name for the macro • To assign Shortcut keys to play back the
macro, enter the key combination in the Playback shortcut keys text box
• Click on OK to record the macro• Carry out the actions you wish to record• Click on Recording... in the Status bar to stop
recording and save the macro
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Running Macros Manually
• To play a macro:– Select Tools Macros
– Click on Playback.... to open the Record Macro dialog box
– Locate the macro in the Macros list box
– To assign Shortcut keys to play back the macro, enter the key combination you want to use in the Playback shortcut keys text box
– Click on OK to play back the macro and carry out the task assigned to it
Note: You can use CTRL with most keys for the shortcut. You must type the actual alphanumeric characters, with no spaces, for example CTRL+S
Warning: You cannot use the Function keys to create a key combination, even though the Help screen uses one as an example!!
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Running Macros Automatically
• From the Tools drop down menu, select Macros• Click on Edit
– Which displays the Edit macro dialog box
• Click on Assign– Which opens the Assign Macro to run Automatically dialog box
• If you wish to run the macro when the file opens– Click on the File open button, and in the drop down list box
alongside, locate the desired macro
• If you wish to run the macro when the file closes– Click on the File close button, and in the drop down list box
alongside, locate the desired macro
• Click on the OK button
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Recording Quick Macros
Use Quick Macros to automate a task you use only occasionally, or only want to use in one document
Ami Pro records the Quick Macro to the file UNTITLED.SMM
To record a Quick Macro:Select Tools Macros
Click on Quick Record
Carry out the actions you wish to record
Click on the Recording... message in the Status Bar to stop recording
Remember: Each time you record a new Quick Macro, the contents of the UNTITLED.SMM file are overwritten with the new macro
To play back the Quick Macro Select Tools Macros Quick Playback
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Assigning a Shortcut Key to a Quick Macro
• You can assign shortcut key combinations to Quick Macros, which can be used as an alternative to accessing them via the menus
• From the Tools drop down menu, select Macros
• Click on Record• Click on the Options button• The Quick Record Macro Options dialog box
opens which allows you to assign shortcut key
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Merge, Labels and Envelopes
Advanced Ami Pro for OS/2
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What is Mail Merge?
• Merge can be used to combine data such as names and addresses with information contained in an Ami Pro document, such as a letter or report
• For example, Merge can be used to send a standard letter to many people with the added facility of personalizing each letter with the individuals name and address
• To perform a Merge you require a merge data file and a merge document file
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Creating a Data File
• To create a data file:– Select File Merge and choose
Option 1– Select New and enter a name
for the file in the Name merge data file dialog box
– In the Create Data File dialog box enter field names
– Select Options to specify field and record delimiters
Note: Field names should be specified so that the data is easy to refer to. They do not need to be entered in the order in which they will appear in the merge document
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Entering Information into a Data File
• To enter data:– Place the cursor in the first text
box of the Data File dialog box– Enter data for the first field and
press Tab– Click on the Add button to
create a new, blank record
Note: Each time you add a record, a new blank index card is displayed. Information is displayed in the tab dividers at the top of each index card to identify records
Moves back one record Moves forward one record
Moves to the first recordin the data file
Moves to the last recordin the data file
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Creating a Merge File• To create a merge file:
– Open the file you want to use as the merge document file
– Select the merge data file
– Assign the data file to the merge document file
– Insert the merge fields into the merge document file
– Either print the new merged document, or save the merged document as a new file
Data File
Merge FileNew Combined File
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Merging Data and Document Files• To merge data and
document files:– Choose Option 3 in the
Welcome to Merge dialog box– Select Options from the Merge
dialog box– Select Print Options from the
Print Opts dialog box– Select OK to print, display, or
save the documents
Merges the documents and prints a copy of each resulting document
Merges and previews each resulting document before printing
Merges the documents and saves the results to a specified Ami Pro document
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Conditional Mail Merging
• What is conditional mail merging?– Allows you to include or exclude records in a merge data file
by applying certain conditions to them
– Specify conditions in the Merge Conditions dialog box
– Apply multiple conditions using the And or Or options Click on the Operator field to display
the following operators in the &Operator list.
= (equal to)
< (less than)
> (greater than)
! (not equal to)
<= (less than or equal to)
>= (greater than or equal to)
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Using Merge With Labels• To merge to labels:
– Select the labels style sheet required– Select label type. You can select
standard Avery labels if required– Assign a data file to the label document– Insert merge fields into the labels– Select the NextRec Power Field from
the Insert Power Fields dialog box– Copy the fields including the Power
Field to all labels on the sheet
BEWARE: If using a laser printer make sure the labels are laser certified, otherwise you may damage your printer
Select the NextRec power field to indicate you wish to print the next record on a new label
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Using Merge With Envelopes• To merge envelopes:
– Select File New and choose Envelope - with return address area from the style sheet list
– Enter details in the Personal Information dialog box
– Assign the merge data file required– Enter the merge fields required into the
envelope style sheet– Select options from the Merge dialog
box and choose OK
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Using External Data Files in a Merge• Use data stored in any of the following formats
to perform a merge in Ami Pro:– 1-2-3 for DOS - releases 2.x and 3.x
(.WKS and .WK1)– 1-2-3 for Windows and OS/2
(.WK3, .WK4, and .WG2)– dBase III, III+, and IV– Fixed length ASCII and comma
delimited formats– DIF– Excel for Windows and OS/2 -
releases 2.x and 3.x (.XLS)
Select the application containing the data from the Type of file list box in the Select Merge Data File dialog box
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Frames and Graphics
Advanced Ami Pro for OS/2
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What are Frames?
• Frames act as containers into which text, pictures, graphics, tables or other documents can be inserted
• Use frames to place text in a margin, insert pictures in a document, or create titles which cover multiple columns on a page
• Frames can be sized and positioned in a document without affecting the main document text
• Format frames by adding lines, background colors and shadows
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Inserting a Frame into a Document
• To create a frame manually:– Select Frames Create Frame to display
the Create Frame dialog box– Select the Create Manually button– Click and drag the frame mouse
pointer to create a frame in the document
OR
• To create a custom frame:– Select Frames Create Frame to display
the Create Frame dialog box – Enter measurements for the Width and
Height of the frame– Enter measurements in the Position
section– Click OK to create the custom frame Shortcut: Click on the
Frame SmartIcon
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Modifying Frames
• To modify a frame:– Select Frame Modify
Frame Layout to display the Modify Frame Layout dialog box
– Select the options required
Shortcut: Place the mouse pointer anywhere on a frame and press the right-hand mouse button to open the Modify Frame Layout dialog box
Hint: To modify the frame layout of a frame with a macro assigned to it, press SHIFT or CTRL whilst clicking inside the frame to select it
Change size and position
Change frame type
Modify Lines
Specify column and tab settings
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Controlling How Text Wraps Around Frames
• To select how text wraps:– Select Frame Modify
Frame Layout to display the Modify Frame Layout dialog box
– Select from the options in the Text Wrap Around section
Text appears above, below, and to one side of the frame but not behind it. Text flows to the right or left of the frame depending on space
Text flows behind the frame. If the frame is opaque text behind the frame cannot be seen, if the frame is transparent text behind the frame is visible and appears to be inside the frame
Text appears above and below the frame but not on the left, right, or behind the frame
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Modifying Frame Placement• To modify frame placement:
– Select Frame Modify Frame Layout to display the Modify Frame Layout dialog box
– Choose from the options in the Placement section
Remains where you place it in the document
Anchors the frame to the text above it in the document
The frame appears as if it were text and is anchored to the character closest to the top, left-hand corner of the frame.
Appears in the same location on each page of the document and become part of the page layout
The frame appears on alternate pages in the document
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Changing the Appearance of a Frame• To change the appearance of a frame:
– Select Modify Frame Layout from the Frame drop down menu to display the Modify Frame Layout dialog box
– Select from the options in the Display section
Text or pictures behind the frame will be visible in the document
Text or pictures behind the frame will be hidden behind the frame in the document
Any lines specified in the Lines section will be displayed with square corners
Any lines specified in the Lines
section will be displayed with rounded corners. Click on the up or
down arrows next to this option to determine the amount of rounding applied to the corners
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Changing the Size and Position of a Frame
• To change the size and position of a frame:– Select Modify Frame Layout to display the Modify Frame Layout dialog box– Select the Size & Pos. tab
Enter a measurement in the Width and Height text boxes to determine the size of the frame
Enter a measurement in the Down from top and In from left text boxes to determinethe location of the frame on the page
In the Margins section, enter measurements in the Left, Right, Top, and Bottom text boxes. If you want to set the frame margins to zero, select the Clear Margins option
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Changing the Lines, Shadows, and Color of Frames
• To change lines, shadows and colors of frames:– Select Frame Modify Frame Layout from the to display the Modify Frame
Layout dialog box– Select the Line tab
Places a box around the frame
Places a line on the left border of the frame only
Places a line on the right border of the frame only
Places a line on the top border of the frame only
Places a line on the bottom border of the frame only
Click on the down arrow to select options
Select a line from the Style section to determine how the lines will look Select a shadow style
for the frame
Select colorsfor the lines,shadows andbackgroundcolor of theframe
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Inserting Columns and Tabs into Frames
• To enter columns and tabs:– Select Frame Modify Frame Layout to display the Modify Frame Layout
dialog box– Click on the Col & Tabs tab
Select the number of columns you want in the frame
Text will be aligned horizontally in a partially filled frame
Determine the amount of space between columns.
Inserts a line between the columns. Choose a style and color for the lines
Select the Clear Tabs button to remove all tabs from a frameSelect the type
of tab required
Enter the location of the tab
Click on the Set Tab button to display the tab marker on the ruler
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Using Reverse Text in a Frame
• To use reverse text in a frame:– Select Frame Modify
Frame Layout and select the Lines tab
– Make sure that no options are selected in the Around Frame section
– Select black from the Background color palette and choose OK
– Double click inside the frame and choose Text Font
– Choose white from the color palette and select OK
– Enter the text required
Cancel all options
Select a backgroundcolor
Select a text color
Enter the text required
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Inserting Other Objects into Frames
• To insert text into a frame:– Click on the frame to display handles and borders
around the edges
– Double click inside the frame and begin typing
• To insert another document into a frame:– Select the frame and choose File Open to display
the Open dialog box
– Select the file you wish to insert from the Files list box and choose the Insert button
• To insert a table into a frame:– Select the frame and choose Tools Tables to
display the Create Table dialog box
– Select the options required and choose OK
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Importing Pictures• To import a picture into a frame:
– Select File Import Picture to display the Import Picture dialog box
– Select the file type required from the Type of file drop down list
– Click on the picture file you wish to importfrom the Files list box and select OK
Note: Select Copy Image to save the picture as part of the document. If Copy image is not selected, remember to copy or move the document to another directory using the File Management command in the File menu
To hide pictures in a document click this:
To show pictures in a document click this:
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Sizing and Cropping Graphics• Change the size of graphics:
– By dragging the frame around the picture to enlarge or reduce it
– By selecting options from the Graphics Scaling dialog box
– By sizing the picture so that changes to the frame will not affect it
– By moving a picture in a frame
• You can crop a picture by removing part of it from view so that only a section of it appears in the document
Note: When you crop graphics, the whole picture remains in the document even though only a section of the picture is visible. This does not necessarily mean it takes up less disk space!
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Selecting and Moving Multiple Frames
• To select and move multiple frames:– Select the first frame you wish to move so
that handles and borders are displayed– Press the SHIFT key and select the
next frame– Keeping the SHIFT key depressed, select
any other frames you want to move until they are all displayed with handles and borders
– To move the frames, click on one of the selected frames with the right mouse button and drag the frames to the new location
– Release the mouse button
TIP: If you have several frames layered one on top of the other it may be difficult to select individual frames. Try pressing the CTRL key whilst clicking with the left-hand mouse button until the frame you require is selected.
Press SHIFT and click on multiple frames to select them
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Bring to Front and Send to Back
• Change the order of layered frames by moving them to the front or the back of the layer
TIP: Make the frames on the top layer transparent, rather than opaque, otherwise text or pictures in the lower frames will be hidden!
Make sure the frame on the top layer is transparent so that text in the lower frames is visible
Select Bring to Front from the Frame menu or click on the Bring frame to front SmartIcon
Select Send to Back from the Frame menu or click on the Send frame to back SmartIcon
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Data Exchange
Advanced Ami Pro for OS/2
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The Clipboard Concept
• The Clipboard is an area of memory in which items can be stored
• Only one item at a time is stored on the Clipboard• When you Cut or Copy a new item to the Clipboard, the
previous Clipboard contents are erased
The OS/2 ClipboardDATA
DATA
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Copying vs. Cutting Data
• Copying copies the selected item(s)• Cutting moves the selected item(s)
Remember the Cut and Copy keyboard shortcuts
COPY CTRL+C
CUT CTRL+X
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Pasting Data
• Copies the information contained within the Clipboard to the location of the insertion point within Ami Pro
NOTE: The program that you are pasting the data into must understand the format of the information stored on the Clipboard
NOTE: You may paste information contained within the Clipboard as many times as you like and it will still remain on the Clipboard!
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Drag and Dropping to Move (or Copy) Text or Data
• When you select text and/or graphics within Ami Pro, the selected item(s) can be dragged to another part of the document and then dropped to move the selected item to a new location
NOTE: Depress the CTRL key to copy an item as opposed to move it when using drag and drop
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Copying or Moving Data from One Ami Pro File to Another
• The use of the Clipboard make is easy to copy or move selected data from one Ami Pro document to another
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What is Dynamic Data Exchange (DDE)?
• You can share information across applications using DDE (Dynamic Data Exchange)
• The files used to create a link are known as the server and the client– The server is the file which stores the original
information
– The client is the file that stores a copy of the information
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Creating a Link Between Two Applications
• In order to create a successful DDE link, the applications must be able to communicate properly in order to ensure the information is displayed correctly
• As such, you must have both the client and server applications open when you are working on the linked information
• Linked information must be edited in the server application, i.e. the application in which it was created
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Automatic vs. Manual Updating of DDE Links
• To update the information contained within a DDE link– Click on the Link Options command, under the Edit
drop menu, to open the Link Options dialog box
– Select the link you wish to update, and click on the Update button
– The data will now be updated from the Client source file
Remember that both server and client applications must both be open for DDE to work properly
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Customization
Advanced Ami Pro for OS/2
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Customizing Ami Pro
• You can customize certain features in Ami Pro:– Create your own SmartIcon sets
– Create your own SmartIcons
– Set defaults using the User Setup dialog box
– Document viewing preferences
Now it looks the way I want it!
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Customizing SmartIcons
• Customizing SmartIcon sets allows you to have your most frequently used functions immediately accessible from the screen with a simple mouse click
• You can customize SmartIcons in the following ways:– Choose whether or not SmartIcons are displayed– Choose which set of SmartIcons is displayed– Choose where the SmartIcons are displayed on the
screen– Choose the size of the SmartIcons– Select the order of the SmartIcons– Modify SmartIcon sets
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Locating and Sizing SmartIcons on the Screen
• From the Tools menu choose SmartIcons• Click on the Position button to display the
drop down list• Choose a position for the SmartIcons• You can choose to display them at the top,
bottom, left, or right of the window• You can also display a Floating Set, which
allows you to position the set anywhere on the screen
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Controlling the SmartIcon Set Display Order
• You can use the SmartIcons dialog box to rearrange the order of icons– Position the mouse pointer over the icon you wish to
move
– Click and hold down the left mouse button
– Drag the icon to the new position
– Release the mouse button
• You may also:-– Position a floating set of SmartIcons
– Choose the size of SmartIcons
– Adjust the size of a floating set of SmartIcons
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Modifying the SmartIcon Sets
• From the Tools menu choose SmartIcons– The SmartIcons dialog box is displayed
• Options include:– Add
– Move
– Group
– Remove
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Customizing the Ami Pro Interface• From the View drop down menu, select View Preferences
– Select the Main or Clean Screen tab and customize the options required– Click OK
These options are available in the Main tab:
Column guides Margins in colorPictures Tabs & returnsMarks NotesOutline buttons Table gridlinesTable row/column headings Vertical rulerHorizontal scroll bar Custom view
These options are available in
the Clean Screen tab:
Title barMenuSmartIconsStatus barVertical scroll barHorizontal scroll barReturn icon
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Creating SmartIcons
• Create new SmartIcons to run your own macros• You can base your icon design on an existing
icon, or design one completely from scratch• To create a SmartIcon:
– Select Tools SmartIcons to display the SmartIcons dialog box
– Click on Edit Icon to display the Edit Icon dialog box
– Click on Create New Icon to display the Save as new SmartIcon dialog box
– Type a name for the new icon
– Click on OK