addendum number 1 ifb #: 0053252 november 21, 2017 to all ... · intention is for all tile, grout,...

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ADDENDUM NUMBER 1

IFB #: 0053252

November 21, 2017

PROJECT: Virginia Polytechnic Institute and State University

Newman Library 1st & 2nd Floor Toilets

Blacksburg, Virginia 24061

TO ALL BIDDERS:

GENERAL: Addenda are part of the Contract Documents and are issued to amend or interpret the Drawings

and Specifications. The Addenda shall be acknowledged in the Bid Form in the space provided for addenda

acknowledgement.

Addenda list items by Drawings and Specifications. However, only specification items are referenced to Sections.

Drawing changes, as well as Specification changes, described in Addenda shall include all Work required by the

various trades involved to effect the changes described.

NEWMAN LIBRARY 1ST & 2ND FLOOR TOILETS – PRE BID QUESTIONS:

1. SHEET A1.1 – 1ST FLOOR DEMOLITION -

a. Is the first floor on grade or is there a basement below for access to the drain lines? Is there an

asbuilt available?

b. ANSWER – This portion of the building is on grade. There is a pipe trench around the perimeter

of the building, but it does not appear to be in this area.

c. The following historical Laserfiche documents are being provided for reference only. The

accuracy of the sheets is unknown. Please note the different north orientation of the sheets.

i. 1953 Newman Library Original Building Drawing Sheets

1. P-1 FOUNDATION PLAN, see ATTACHMENT F.

2. P-2 FLOOR PLAN – LEVEL #1, see ATTACHMENT G.

3. P-3 FLOOR PLANS, see ATTACHMENT H.

ii. 1978 Newman Library Addition Drawing Sheets

1. P-3 LEVEL ONE & SCHEDULES, see ATTACHMENT I.

2. P-12 RISERS & DETAILS, see ATTACHMENT J.

2. SHEET A1.1 – 2ND FLOOR DEMOLITION -

a. The site visit revealed the second floor levels to be quite a bit different in elevation. Is there an

asbuilt available that reflect this condition?

b. ANSWER – There are no asbuilts available that show the existing condition. Intention is for all

tile, grout, setting beds, etc. to be removed to the existing slab to accommodate new tile, setting

beds, and ADAAG granite compliant threshold.

3. SHEET A1.2, A4.1 (Detail 9) -

a. 3 of the 4 bathroom floors are elevated approx. 2 ½” above the existing corridor floors. If the

existing tile and mud bed is to be removed and new ADA thresholds installed, the existing

plumbing rough-in will have to be lowered. Is that your intent?

b. ANSWER – As discussed during the pre-bid due to the age of the piping and infrastructure, a

significant portion of the existing piping is to be replaced.

NEWMAN LIBRARY 1ST FLOOR TOILETS – DRAWINGS:

1. Sheet A3.2 – WALL TYPES, DETAILS, TILE FINISH PLAN + TILE SCHEDULE

a. DRAWING 1 WALL TYPES

i. Wall types 2 and 5 have been modified, see ATTACHMENT D.

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NEWMAN LIBRARY 2ND FLOOR TOILETS – DRAWINGS:

1. Sheet A3.2 – WALL TYPES, DETAILS, TILE FINISH PLAN + TILE SCHEDULE

a. DRAWING 1 WALL TYPES

i. Wall type 5 has been modified, see ATTACHMENT E.

ADDENDUM #1 – ATTACHMENTS:

1. CArch Pre-Bid Meeting Notes – Attachment A

2. VTR/Gilbane Pre-Bid Meeting Notes – Attachment B

3. Pre-Bid Sign In Sheet – Attachment C

4. First Floor A3.2, Wall types 2 and 5 – Attachment D

5. Second Floor A3.2, Wall type 5 – Attachment E

6. 1953 - P-1 FOUNDATION PLAN – Attachment F

7. 1953 - P-2 FLOOR PLAN – LEVEL #1 – Attachment G

8. 1953 - P-3 FLOOR PLANS – Attachment H

9. 1978 - P-3 LEVEL ONE & SCHEDULES – Attachment I

10. 1978 - P-12 RISERS & DETAILS – Attachment J

ALL OTHER TERMS, CONDITIONS AND DESCRIPTIONS REMAIN THE SAME. THE BID DUE DATE

AND TIME HAVE BEEN CHANGED FROM NOVEMBER 28, 2017 AT 2:00P.M. TO DECEMBER 1, 2017

AT 2:00 PM. THE BID OPENING DATE AND TIME HAVE BEEN CHANGED FROM NOVEMBER 29, 2017

AT 2:00 P.M. TO DECEMBER 4, 2017 AT 2:00 P.M.

END OF ADDENDUM NUMBER 1

620 north main street . suite 301 Issued : November 21, 2017 blacksburg . virginia 24060 p . 540.953.arch (2724) f . 540.953.2725

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MANDATORY PRE-BID MEETING : NOTES PROJECT : Newman Toilets 1st and 2nd Floor Renovation

IFB # 0053252 DATE : November 14, 2017 TIME : 9:00 am LOCATION : Newman 2nd Floor Lobby COMMISSION NO. : 111

Attending: Greg Pratt Virginia Tech Procurement Bob Pillow Virginia Tech Library Rich Stokes Virginia Tech Renovations/Gilbane (VTR) Barry Collier Colley Architects (CArch) Contractors (see sign-in sheet)

Sign-in sheets were distributed and collected.

1. Meeting began at 9:00 am. 2. This was the mandatory Pre-Bid for IFB 0053252, Newman Toilets 1st and 2nd

Floor Renovation. 3. The project is generally described as the renovation of four total Men’s and

Women’s Toilets located on the 1st and 2nd floors of Newman Library. The project scope includes demo of existing fixtures, mechanical, electrical, and plumbing work. New ADA compliant modifications, and installation of new toilet partitions, lavatories, sinks, urinals, countertops, tile, hardware, lighting, and finishes. Phasing of the work may be required to maintain public use of toilet facilities. The phased work would require the final completion of work on the 1st floor prior to the renovations beginning on the 2nd floor.

4. Electronic copies of bid docs are available online at VT Procurement and VT laserfiche sites.

5. Bid Docs include CArch Plans and Specifications cover sheet dated September 29, 2017, in accordance with VT Design Guidelines.

6. Construction to adhere to the Project Manual, CO-7, and VT Supplement to General Conditions.

7. Drawings are with the UBO awaiting contractors. 8. Sealed Bids due November 28, 2017 at 2:00 pm at VT Procurement Department. 9. Provide IFB#, due date and time, and project name on outside of bid and easily

visible to Procurement. 10. Bids are to be submitted on the bid form found in the Project Manual 11. Bids will be opened publicly at 2:00 pm November 29th, 2017. 12. There can be issues with UPS, USPS around the holidays. It was advised to not

use USPS Priority mail.

Owner

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ADDENDUM 1 - ATTACHMENT A.


2

13. Addenda will be issued on the procurement website. The drawings can also be found on Laserfiche, but Laserfiche is not the official location. Addenda can be issued up to 24 hours prior to bid due time.

14. Bid Questions are due Friday, November 17, 2017 no later than 4:00 pm to VTR. It is the contractor’s responsibility to ensure the prebid questions were received.

15. Bid Final Addendum will be issued Monday, November 20, 2017 at 5:00 pm EST. 16. The scheduled start date is Monday, January 08, 2018, at which point the

Virginia Tech project manager will have received all approved submittals, schedules, and issued permits to begin construction.

17. Contractor shall be responsible for lead times and extended lead times for all materials, especially lighting, tile finishes, etc. All costs and coordination for receipt of all materials in time to meet Final Completion are sole responsibility of contractor.

18. The planned substantial/Punchlist completion date for the 1st floor is Friday, April 6th. First floor must be complete and permissible for use before starting on the second floor renovations. The planned substantial completion for the 2nd floor is Monday, July 23, 2018, at which point a project final inspection and punchlist will be completed. The project final completion will then be August 13, 2018, at which point all closeout documentation will be submitted and project is complete.

19. Final finished product will be highly scrutinized by owners, especially the tile work. Contractors shall protect all tile work, especially flooring & grout throughout Final Completion. Heavy paper for floor protection has not been very successful in past projects. Final decision for flooring protection is responsibility of contractor and damage, grout staining, etc. shall be remedied to Owner’s satisfaction and at sole expense of GC.

20. The University Building Officials (UBO) will require a 5 day notice on all inspections. Notify VTR when you expect to be ready for an inspection, VTR will then in turn schedule it through UBO.

21. Dust partitions are required as entire building will be occupied throughout construction timeline.

22. At pre-Construction meeting, awarded General Contractor to provide Schedule of Values, including separate line item breakout for materials and labor, and Construction Schedule. Updated schedules are required with each pay application. Pay applications will not be approved without updates.

23. SWaM requirements must be met or contractor will need to provide additional verification for pay apps. GC to submit 2nd tier spend if not SWaM certified .

24. Commodity code to access eVA is 91484/ 25. Contract shall be awarded on a lump sum basis. 26. Bid Bond and contract security will be required of all bidders regardless of bid 27. amount. 28. eVA participation required and costs are to be included in the BID, not as a

separate line item cost. 29. Coordinate work with Additional projects ongoing in Library. 30. Dumpster location will be coordinated with VT when bid is awarded. 31. There shall be no smoking in the building or within 25’ of a building entry or air

intake. 32. All workers shall be identified by shirt or hat, etc. with company logo, name, etc. 33. Staging area to be coordinated with VT when bid is awarded.

Owner

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34. Parking is contractor responsibility. Contractors will be responsible to repair any damage to grass areas and parking/staging areas as a result of the renovation.

35. Contractor shall cover all smoke detectors during work day and remove every evening to maintain an operable alarm system.

36. Contractor shall keep existing building egress paths clear at all times. 37. Area of work to be cleaned daily and general contractor is responsible for final

cleaning of project area at end of construction. 38. Additional access to site during bid process to be coordinated with VTR. 39. Work hours will be anytime, as approved by owner. Weekend work is acceptable.

Do not attempt to enter building prior to 7:30 am. 40. Simplex and Siemens work are to be included in the contractors bid. Fire alarm

shop drawings shall be included in GC bid. 41. RFI’s, Submittals to be sent electronically to VTR, using forms per project

manual. 42. Pay Apps to be sent electronically to VTR, using forms per project manual.

Updated construction schedule shall be provided with each pay app required 43. Lead and asbestos report included in bid docs. 44. Abatement work will be the responsibility of VT. 45. No stipulated, liquidated damages in contract. 46. Attendees were given opportunity to view site

END OF MEETING NOTES. Respectfully submitted by Barry Collier, AIA . LEED AP BHC, TAC Enclosures: Pre-Bid Meeting Sign-in Sheet, Gilbane Prebid Meeting Notes dated November 13,2017.

Owner

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Prebid Meeting Notes

November 20, 2017

WO#: GG1011-17-252328

Project Name: Newman 1st & 2nd Floor Toilets

Project Manager: Rich Stokes

Prebid Meeting Notes For the Newman 1st & 2nd Floor Toilets held on Tuesday, November 14, 2017 at 9:00 AM.

1. Overview of Project

a. Scope of Work/Permit Set

i. Renovation on 1st and 2nd floor toilet at Neman Library

ii. First floor must be complete and permissible for use before starting on the

second floor renovations

iii. All utilities must be ran back to main trunk line with isolation valves installed

iv. Kerdi wall installation is acceptable and desirable installation method

b. Drawings

i. Permitted Drawings will be issued to the winning contractor at the

preconstruction meeting.

c. Scope of Work and Special Condition

i. Contractor should become familiar with the scope of work and special

conditions. The contractor may visit the project site prior to the bid due

date; contact the VT Project Manager prior to your site visit for approved

day/time.

2. Safety

a. Proper PPE – Hard Hats, hard soled boots, safety glasses

This PPE will be required as a minimum requirement on the project. In addition,

contractors must abide by the Virginia Tech Safety Requirements for Contractors

and Subcontractors dated March 2013. A link to this document has been

included below.

Any work to be done with an open flame will need a hot work permit. Virginia Tech will not issue hot work permits. The contractor is responsible for providing their own hot work program to the Virginia Tech Renovations and EHS representative prior to commencing work.

Owner

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ADDENDUM 1 - ATTACHMENT B.


November 20, 2017

b. EHS Safety Standards on VT Website

Visit the link provided for EHS standards of construction on the VT campus

http://www.ehss.vt.edu/programs/contractor_safety.php

3. Administration

a. RFI’s

Any questions/clarifications that arise during construction should be submitted

as an official RFI to VT Renovations/Gilbane.

Issues in the field may be verbally discussed with the project manager prior to

submission, but this will not negate the requirement of a written submission.

Answered RFI’s should be kept on site for reference when UBO inspects. The

UBO reserves the right to reject an inspection for any work which was changed

in the field without an RFI.

b. Shutdowns and Weekend Work

Notifications will be required one week prior to any major building shutdown

which will affect more than the immediate project space. Please keep us

updated as to when you will be shutting down utilities to the construction space.

This will help us keep the building occupants up to date if the shutdown

inadvertently affects other areas of the building.

c. Keys/Security –

Contractor will be responsible for security of the construction site. Provide VT

Renovations/Gilbane with the names of all employees (and the contractor they

work for) who will be on this project.

4. Schedule

The scheduled start date is Monday, January 08, 2018, at which point the Virginia Tech

project manager will have received all approved submittals, schedules, and issued

permits to begin construction.

The planned substantial/Punchlist completion date for the 1st floor is Friday, April 6th.

The planned substantial completion for the 2nd floor is Monday, July 23, 2018, at which

point a project final inspection and punchlist will be completed. The project final

completion will then be August 13, 2018, at which point all closeout documentation will

be submitted and project is complete.

http://www.ehss.vt.edu/programs/contractor_safety.php

Owner

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November 20, 2017

a. Inspections

The University Building Officials (UBO) will require a 5 day notice on all

inspections. Notify the project manager when you expect to be ready for an

inspection, who will then in turn schedule it through UBO. The building official

inspecting this work will be traveling from Blacksburg, VA. Your cooperation with

this requirement is appreciated.

5. Conflicts

a. Foreseen conflicts.

Project Security – Contractor is responsible for the security of their

project site. All openings created by the contractor shall be properly

fenced and covered to mitigate fall/trip hazards for pedestrian and

equine traffic.

Demolition – Contractor shall be responsible for determining the best

method of demolition/removal of all items. Dumpster may be

maintained on project site within allowable limits of the facilities

manager.

Project Access – Contractor shall maintain access to all roads for patron,

employee, and guest traffic throughout the duration of the project.

Contractor shall coordinate with facilities manager in regard to additional

parking spaces for employees. Employees shall carpool to the job site

when designated parking has been filled. Contractor shall provide all

employees with identification badges to be worn on site at all times.

b. Updates

Gilbane project manager will be providing progress updates once a week. The

contractor is required to submit daily reports on a weekly basis, with schedule

updates on a bi-weekly basis.

Owner

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November 20, 2017

c. Miscellaneous Items

i. Bid due date is per the bid notice

ii. The Virginia Tech University Building Official will be issuing the building permits for this

project and performing inspections.

VT Renovations/Gilbane Project Manager

Rich Stokes

(540) 231-0989

[email protected]

mailto:[email protected]

Owner

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Owner

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ADDENDUM 1 - ATTACHMENT C.

2

EXIST. CONC.STRUCTURE

TILE BASE & SETTING BED- SEE TILE SCHEDULEFLOORING- SEE FINISH SCHEDULE

SUSPENDED CEILING- SEE FINISH SCHEDULE

3/8" KERDI BOARD- MECHANICALLYFASTENED TO CMUWALL

± 8

' - 0

"± 3

' - 5

"

WALL TILE &SETTING BED- SEE TILESCHEDULE

6" CMU BLOCK- REMOVE FACE OF TOP3 COURSES MAX. &PACK W/ NON SHRINKGROUT TO INSTALLAROUND REBAR

5


SUSPENDED CEILING- SEE FINISH SCHEDULE

3/8" KERDI BOARD- MECHANICALLYFASTENED TO NEWCMU WALL

± 8

' - 0

"± 3

' - 5

"

WALL TILE & SETTING BED- SEE TILE SCHEDULE

6' -

6"

1' -

6"

5/8" HIGH IMPACTGYP. BD, EXTENT 12"ABOVE CEILING-MECHANICALLYFASTENED TO EXIST.WALL

HORIZONTAL REINF. & 16"O.C. (TYP.)- MIN. OF 2 9 GA. RODS AND9 GA. CROSS RODS

HORIZONTAL REINF. &16" O.C. (TYP.)- MIN. OF 2 9 GA. RODSAND 9 GA. CROSS RODS

ANGLE 3" X 3" X3/16", EA. SIDE

1" GAP ABOVE6" BLOCK

1/2" DIA. BOLTS SET3" IN EPOXY @ 2'-0"O.C., EA. SIDE

FILL TOP CELLW/ GROUT

#4 REBAR @ 3'-0" O.C.SET 6" IN EPOXY








SUITE 301 620 N. MAIN STREETBLACKSBURG, VA . 24060

540.953.ARCH (2724)[email protected]

DATE

SCALE

DRAWN

JOB

AS NOTED

SHEETNOVEMBER . 20 . 2017

FIRST FLOORTOILETS A3.2ABHC

1711

WALL TYPES -ADDENDUM 1

Owner

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ADDENDUM 1 - ATTACHMENT D.

5


NEW SUSPENDEDCEILING- SEE FINISH SCHEDULE

3/8" KERDI BOARD- MECHANICALLYFASTENED TO NEW CMUWALL

± 8

' - 0

"± 3

' - 5

"

WALL TILE &SETTING BED- SEE TILESCHEDULE

6' -

6"

1' -

6"

5/8" HIGH IMPACTGYP. BD, EXTENT 12"ABOVE CEILING-MECHANICALLYFASTENED TO EXIST.WALL

HORIZONTAL REINF. & 16"O.C. (TYP.)- MIN. OF 2 9 GA. RODS AND9 GA. CROSS RODS








SUITE 301 620 N. MAIN STREETBLACKSBURG, VA . 24060

540.953.ARCH (2724)[email protected]

DATE

SCALE

DRAWN

JOB

AS NOTED

SHEETNOVEMBER . 20 . 2017

SECOND FLOORTOILETS A3.2ABHC

1711

WALL TYPES -ADDENDUM 1

Owner

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ADDENDUM 1 - ATTACHMENT E.

Owner

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ADDENDUM 1 - ATTACHMENT F. PROVIDED FOR REFERENCE ONLY.

Owner

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ADDENDUM 1 - ATTACHMENT G. PROVIDED FOR REFERENCE ONLY.

Owner

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ADDENDUM 1 - ATTACHMENT H. PROVIDED FOR REFERENCE ONLY.

Owner

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ADDENDUM 1 - ATTACHMENT I. PROVIDED FOR REFERENCE ONLY.

Owner

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ADDENDUM 1 - ATTACHMENT J. PROVIDED FOR REFERENCE ONLY.