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ADDENDUM 2

This Addendum is issued by DIALOG® prior to Bid Closing Date to provide revisions, clarification or supplemental terms or conditions. All such revisions, clarifications or supplemental terms or conditions forms part of the Bid and Contract Documents, and amends the original Bid Documents titled:

Project: RDNO Athletic Park Amenities Building

Project No.: Project No.:04228V0100

Dated: 2014-06-02 IFB

The effects of this Addendum shall be included in the Bid Price.

Bid Closing Date: Thursday, August 21, 2014 Time of Bid Closing: Before 14:00:00

Reason for Addendum: Architectural and Mechanical Clarifications

Addendum Issue Date: 2014-08-06 Total of Pages (Including Cover and Att): 55

Number of Attachments: 52 pages

Issued By:

Ms. Victoria Kusznir DIALOG® 406 – 611 Alexander Street, Vancouver, BC V6A 1E1

CONTENTS OF THIS ADDENDUM FOLLOW THIS COVER SHEET

RDNO Athletic Park Amenities Building 00 91 13 Project No.:04228V0100 Addendum No. 2 2014-08-06 Page 1

1 General

Bidders are reminded that with respect to the Bid Form, should any items be omitted or be illegible, should any alteration be made to the text, or should any condition be added on or submitted with the Bid Form that was not requested by the Consultant, their Bid may be declared invalid and rejected by the Owner.

Ensure that all parties submitting bids are aware of items in this Addendum and any affect on other work. Perform Work affected by this Addendum in accordance with the Contract Documents.

List of Attachments:

Section 00 21 13 – Instructions to Bidders, 14 pages Section 00 43 13 – Procurement Form Submittals, 7 pages Section 01 00 06 – General Requirements, 25 pages Section 01 65 00 – Owner Supplied Products, 2 pages

Mechanical Consultant Addendum M-01, 2 pages

Bidder’s List, 2 pages

2 Specifications

2.1 SECTION 00 21 13 – INSTRUCTIONS TO BIDDERS

2.1.1 Section 00 21 13; replace, forms part of this Addendum.

2.2 SECTION 00 43 13 – PROCUREMENT FORM SUBMITTALS


2.3 SECTION 00 61 13 – PERFORMANCE AND PAYMENT SECURITY

2.3.1 Item 1.1.1.1; clarification:

Question from bidder: Are certified cheques acceptable for performance bond? Answer: No.

2.4 SECTION 01 00 06 – GENERAL REQUIREMENTS


2.5 SECTION 01 65 00 – OWNER SUPPLIED PRODUCTS

2.5.1 Section 01 65 00; add, forms part of this Addendum.

2.6 SECTION 07 25 13 – AIR AND VAPOUR MEMBRANES

2.6.1 Item 2.3.2.3.7, add:

2.3.2.3.7 3M Self Adhered Air and Vapour Barrier 3015

2.7 SECTION 07 41 13 – STEEL STANDING SEAM METAL ROOFING SYSTEM

2.7.1 Item 2.2.3.6.3, add:

2.3.2.3.7 CGC Securock Glass-Mat Roof Board

RDNO Athletic Park Amenities Building 00 91 13 Project No.:04228V0100 Addendum No. 2 2014-08-06 Page 2 3 Attachments from Consultants

3.1 MECHANICAL CONSULTANT

3.1.1 Correspondence prepared by Williams Engineering, dated 28-Jul-14 and titled Mechanical Addendum M-01 consisting of 2 pages forms part of this Addendum.

4 Miscellaneous Items

4.1 INFORMATION DOCUMENTS

4.1.1 The following documents are attached for information purposes only, and do not form a part of the Contract Documents:

4.1.1.1 List of Bidders from Mandatory Site Visit

END OF ADDENDUM No. 2

RDNO Athletic Park Amenities Building 00 21 13 Project No.:04228V0100 Instructions to Bidders 2014-08-06 Addendum No. 2 Page 1

1 General

1.1 RELATED REQUIREMENTS

1.1.1 Section 00 24 19 – Alternate Bid Description

1.1.2 Section 00 31 00 – Available Project Information

1.1.3 Section 00 41 13 – Primary Bid Form

1.1.4 Section 00 42 23 – Alternate Bid Form

1.1.5 Section 00 43 13 – Procurement Form Submittals

1.1.6 Section 00 61 13 – Performance and Payment Security

1.1.7 Section 01 00 06 – General Requirements: Substitution Procedures, Product Options

1.2 SUMMARY

1.2.1 Intent of this Bid call is to solicit and receive formal offers to construct the following Project:

RDNO Athletic Park Amenities Building 6950 College Way Coldstream, British Columbia for Regional District of North Okanagan

1.2.2 Prepare and submit Bids and follow Bidding process administered in accordance with these Bidding requirements.

1.3 DIVISION OF THE WORK

1.3.1 Work specified in Specifications is divided into Divisions and Sections for reference purposes only. Except as may be otherwise specified in Bid Document, division of work among Contractor, Subcontractors, Sub-subcontractors and suppliers is Bidders' responsibility.

1.4 CONSTRUCTION WASTE CONCERNS

1.4.1 Owner desires that this Project generate least amount of waste possible and that processes ensure the generation of as little waste as possible including prevention of damage arising from mishandling, improper storage, contamination, improper protection, or other factors including minimizing packaging and inaccurate quantity estimating.

1.4.2 Owner recognizes that waste is inevitable, and is anticipating that much of the waste generated can be economically reused, salvaged, or recycled. Use of waste disposal facilities such as landfills or incinerators should be minimized.


1.4.3 Bidders should make themselves aware of requirements of waste reduction aspects of this project and incorporate a plan that diminishes or diverts materials from landfill and economically salvages materials for resale or for donation to organizations like Habitat for Humanity, or are separated for efficient recycling.

1.4.4 Waste management program will require the cooperation of all parties to Work, will require that clearly labelled containers placed at a convenient location, will require that lists be prepared and posted indicating acceptable and unacceptable materials, and will require that construction waste reduction issues be discussed during regularly scheduled project meetings.

CLARIFICATION:

Question from bidder: If additional excavation is required on the part of the amenity building GC, how is he to dispose of it?

Contractor can coordinate removal of additional excavation material with Wilco Civil.

2 Bid Form

2.1 BID SUBMISSION

2.1.1 Bids will be received by Owner prior to 2:00:00 pm local time on August 21, 2014 at:

Parks, Recreation, and Culture Department Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9

2.1.1.1 Local time is the time indicated on the official clock at the place for receipt of Bids.

2.1.1.2 Time will be recorded from the official clock and marked on the envelopes. Bids recorded as being received at 2:00:00 pm or later will be declared late and returned to Bidder unopened.

2.1.1.3 Bidders may contact Owner to view and synchronize their clocks to the official clock within 24 hours prior to time set for Bid closing.

2.1.2 Submit Bids on forms supplied with Bid Document in Section 00 41 13 and Section 00 42 23. Address Bids to Owner as indicated on Bid Form.

2.1.3 Oral, telephoned, telegram, fax, or e-mail Bids.

2.1.3.1 Bid modifications can be made by e-mail if submitted prior to close of Bid; as follows:

DIALOG®

Attention: Doug Wournell, email: [email protected]

Regional District of North Okanagan

Attention: Keith Pinkoski, email: [email protected] ADD2

2.1.3.2 Telephoned or faxed changes will not be accepted.

2.1.4 Enclose Primary Bid in a sealed envelope marked on the outside: Primary Bid for RDNO Athletic Park Amenities Building, complete with Bidders Name and Address in upper left hand corner. Provide three hard copies and one electronic copy on a flash drive one original copy. ADD2


2.1.5 Enclose Alternate Bid in a second sealed envelope marked on the outside: Alternate Bid for RDNO Athletic Park Amenities Building, complete with Bidders Name and Address in upper left hand corner. Provide three hard copies and one electronic copy on a flash drive one original copy. ADD2

2.1.6 Both Primary Bid and Alternate Bid must be provided by Bidders. Failure to provide both Bids will result in Primary Bid and Alternate Bid being declared non-conforming and not being considered for award.

2.2 ELECTRONIC BID MODIFICATION

2.2.1 Electronic Bid modifications will be accepted by the Owner under the following conditions:

2.2.1.1 Bidder is informed that:

2.2.1.1.1 Owner’s e-mail system is a tool of their business, and as such cannot ensure that they will be available at the time that Bid modifications will be accepted.

2.2.1.1.2 Interruptions in email due to Bidders, Owner’s internet service provider technical difficulties, Information Technology (IT) difficulties and all other interruptions and disruptions preventing the Bidders modification from being received will not be the responsibility of the Owner.

2.2.1.1.3 Inconsistencies in typing, spelling and grammar due to user miss-entry, auto-correcting or other errors and omissions that result in emailed Bid modifications being rendered “undeliverable” will not be the responsibility of the Owner or the Consultant.

2.2.1.2 It is Bidders responsibility to ensure that the Owner received their electronically transmitted Bid modification before the time indicated for Bid Closing.

2.2.2 Electronic Submission Protocol:

2.2.2.1 Indicate the following information in the “Subject” line of the email:

RDNO Athletic Park Amenities Building 6950 College Way

Coldstream, British Columbia

2.2.2.2 Transmittal Layout: Provide the following text appearing in the body of the e-mail transmission; <> indicates text edited by sender:

2.2.2.2.1 Attention: Parks, Recreation, and Culture Department 2.2.2.2.2 Project Name: <Insert Name> 2.2.2.2.3 Name of Bidder: <Insert Name> 2.2.2.2.4 Bidder Contact information:

<Insert Bidder’s contact name and title> <Insert legal address> <Insert Phone Numbers (Land line, Cellular and fax)> <Insert Bidder e-mail address>

Please find attached our Bid Submission for <Insert Project Name> dated <Insert Date (month, day, year) Bid Submission was signed by the Bidder or Bidders authorized representative> for your consideration.


2.2.2.3 Compile forms, certificates and all other supplementary Bidding information required by this Section into a single electronically transferrable document and submit as a single attachment to e-mail as follows:

2.2.2.3.1 Legible scanned PDF, JPG, TIFF or other format compatible with ADOBE or Microsoft Software; scanned submittals that are not legible, incompatible with the above noted software or are incomplete will be rejected.

2.2.2.3.2 File Size: Maximum file sizes for delivery of PDF, JPG or TIFF files submittals are as follows:

E-Mail Delivery: 10 Megabytes (MB) Sheet Orientation: Assemble PDF, JPG or TIFF sheets in

a single file; unless resulting file is larger than 10 MB, rotated to a “Ready-to-Read” orientation with majority of text horizontal to the sheet with no additional adjustments or formatting required by the viewer.

2.2.2.3.3 File Security: Do not set any permissions on the file; protected documents will not be accepted.

2.2.2.3.4 Zipped or compressed files will not be accepted.

2.2.3 E-mail the Bid modification to:

DIALOG®




2.2.4 Modifications may be made until the date and time up to which Bids will be closed as indicated above. Consultant may revise Bid Closing time by Addendum.

2.2.5 Space and equipment at place of Bid Closing is not available for Bidders’ use prior to Bid Closing time.

2.3 SUFFICIENCY OF BID

2.3.1 Submission of a Bid constitutes an incontrovertible representation by Bidder that:

2.3.1.1 Bidder has complied with Bidding requirements, 2.3.1.2 Bidder is qualified and experienced to perform Work in accordance

with Bid Document, 2.3.1.3 Bid is based upon performing Work in accordance with Bid Document,

without exception, and 2.3.1.4 Price or prices stated in Bid Form cover Bidder's obligations under

Contract and all matters and things necessary for performance of Work in accordance with Bid Document.


2.4 NOTIFICATION OF INTENT NOT TO SUBMIT A BID

2.4.1 Prospective Bidders who have received Bid Document, but do not intend to submit a Bid, are requested to notify Consultant and Owner, no later than 24 hours prior to Bid closing time.

2.4.2 Notification may be made in writing to Owner or by email to Consultant and Owner. ADD2

2.5 COMPLETION OF BID FORM

2.5.1 Basis of Bid: Base Bids on a Stipulated Price Basis.

2.5.2 Bids must comply with Bid Documents and include costs for performance of Work.

2.5.3 Complete blank portions of Bid Form and Appendices by neatly and clearly filling in the applicable information or by crossing out non-applicable portions and initialling. Any other alterations or qualifications to Bid Form may cause Owner to reject the nonconforming Bid.

2.5.4 Sign Bid Form in accordance with the following requirements:

2.5.4.1 Limited Company: Full name of company and name(s) and status of authorized signing officer(s) printed or typed in space provided. Authorized signing officer(s) signature; signing must be done in the presence of a witness who must also sign; or in the absence of a witness, affix a corporate seal.

2.5.4.2 Partnership: Firm name and name(s) of person(s) signing must be printed or typed in space provided. One or more of partners must sign in the presence of a witness who must also sign.

2.5.4.3 Sole Proprietorship: Business name and name of sole proprietor must be printed or typed in space provided. Sole proprietor must sign in the presence of a witness who must also sign.

2.5.4.4 Signatories must have authority and capacity to enter into Contract on behalf of Bidder.

2.5.5 Complete both Primary Bid and Alternate Bid Forms.

2.6 BID WITHDRAWAL AND MODIFICATIONS

2.6.1 Bid Withdrawal:

2.6.1.1 Bidders may withdraw their Bid at any time up to Bid Closing time on request by email, addressed to Doug Wournell prior to Bid Closing time by one of the following methods:

2.6.1.1.1 On request in writing, addressed to, and received by Owner at place of Bid Closing prior to Bid Closing time.


2.6.1.1.2 On request by email, addressed to Doug Wournell and Keith Pinkoski prior to Bid Closing time:

DIALOG®




2.6.1.2 Withdrawn Bids may be resubmitted in accordance with these Instructions to Bidders providing the resubmitted Bid is received at location indicated, prior to Bid Closing time.

2.6.2 Bid Modifications:

2.6.2.1 Modifications can be made at any time prior to Bid Closing time. 2.6.2.2 Modifications must be made only by email, addressed to Doug

Wournell and indicating name of Project. 2.6.2.3 Modifications directing a change in a Bid amount must reveal neither

the original amount nor the revised amount. State only the amount to be added to or deducted from original Bid amount.

2.6.2.4 Owner will not accept responsibility for content of modifications or modifications that are delayed, illegible or otherwise improperly received.

2.6.2.5 Late or improperly received Bid Modifications will cause rejection of Bid.

2.6.2.6 General Contractor Bidder’s email list will be established from registration at the Mandatory Site Visit. Modifications and changes to bid will only be accepted from this list.

2.6.3 Persons withdrawing Bids or making Bid Modifications in person must show letter signed by original Bidder as proof of authorization to do so. Persons not showing proper authorization will not be allowed to modify or withdraw a Bid.

3 Procurement Form Supplements

3.1 REQUIRED INFORMATION

3.1.1 Provide Procurement Form Supplements contained in Section 00 43 13 within time period stated in Section 00 43 13.

3.1.2 Failure to provide submittal forms within stated time period can result in Bid being declared non-conforming and not being considered for award.

4 Bid Attachments

4.1 BID SECURITY

4.1.1 Accompany Bid with Bid Security that is satisfactory to Owner in one of the following formats:

4.1.1.1 A Certified Cheque or Bank Draft, in amount of ten percent (10%) of Bid Price made payable to Owner; or

4.1.1.2 A Bid Bond, issued by a company registered to transact business in the Province of Work, in amount of ten (10%) percent of Bid Price, with Owner named as Obligee.


4.1.2 Failure to provide Bid Security with Bid Form will cause rejection of Bid.

4.1.3 In event of this Bid not being accepted within stated Bid acceptance period, Bid Security will be returned to Bidders unless a satisfactory arrangement is made covering its retention for a further stated period.

4.2 CONTRACT SECURITY

4.2.1 Submit evidence of ability to provide contract performance security, security for payment of claims, or both, as specified in Section 00 61 13.

4.2.2 Submit Consent of Surety, issued by a company registered to transact business in Province of Work, giving assurance that the successful Bidder can obtain contract security as specified.

4.2.3 Failure to provide Consent of Surety with Bid Form will cause rejection of Bid.

5 Bid Acceptance Procedures

5.1 BID OPENING

5.1.1 Bids will be opened in public immediately after Bid closing time, at address indicated:

5.1.1.1 Only the name of each Bidder and Bid price stated on Bid Form will be read aloud.

5.1.1.2 Reading aloud of a Bid price does not represent that price is correct or that Bid is valid.

5.1.1.3 Owner and Consultant will assess completeness and validity of each submitted Bid in private.

5.1.1.4 No other information will be provided.

5.2 BID ACCEPTANCE PERIOD

5.2.1 A Bid cannot be withdrawn at or after time and date fixed for receiving Bids and that Bid must be held irrevocable and open to acceptance by Owner until:

5.2.1.1 Some other person has entered into a Contract with Owner for performance of Work or,

5.2.1.2 Thirty (30) days after time and date fixed for receiving Bids, whichever occurs first.

5.2.2 30 day period referred to above commences at 12:00 midnight of the day fixed for receiving Bids and terminates at 12:00 midnight of the 30th day thereafter. If the 30th day falls on Saturday or a Sunday, or on a statutory holiday, such day or days will be omitted from the computation.

5.3 CONDITIONS FOR ACCEPTANCE

5.3.1 Lowest, or any Bid, will not necessarily be accepted.

5.3.2 Additions or subtractions arising from Separate, Unit, Itemized, and Alternate Prices required by Bid documents will not be used to determine lowest Bid:

5.3.2.1 Owner reserves the right to accept or reject any or none of Separate, Unit, Itemized, or Alternate Prices listed in the appendices.

5.3.2.2 Owner reserves the right to establish Contract Price based on Separate, Unit, Itemized, or Alternate Prices listed in the appendices prepared by accepted Bidder.


5.3.2.3 Information contained in other Bidders appendices will not be used to establish Contract Price with accepted Bidder.

5.3.3 Owner will consider the following factors in exercising its right to accept a Bid:

5.3.3.1 Base Bid Price entered on Bid Form 5.3.3.2 Conformity of Bid 5.3.3.3 Listed Project Completion Date in Bid Form

5.3.4 A conforming Bid will be considered to be a Bid Form that has been completed correctly, based only on specified materials, having all required information, having no qualifications, and having all properly executed attachments, appendices, and assurances at time of Bid submission.

5.3.5 Minor discrepancies will not cause rejection of Bid. Minor discrepancies are considered to be:

5.3.5.1 Discrepancies where differences occur between words and figures, resolution will be in favour of words.

5.3.5.2 Discrepancies where differences occur between the indicated sum of any column of figures and the total will be resolved in favour of the corrected sum.

5.3.5.3 Discrepancies that do not cause a conditional Bid. 5.3.5.4 Discrepancies that do not cause ambiguity to Bid Price other than

those stated above. 5.3.5.5 Discrepancies that do not cause ambiguity that hinder Owner’s ability

to determine a successful Bidder.

5.3.6 Owner reserves the right to request clarifications for minor discrepancies, or to ask for additional information to help assess the acceptability of Bids. This information will not cause qualification or ambiguity that will cause a conditional Bid.

5.3.7 Owner reserves the right to negotiate contract terms with Bidder having the lowest conforming Bid.

5.3.8 Acceptance of a Bid that includes a Subcontractor that cannot provide the required assemblies or materials specified does not constitute acceptance of substitutions provided by that Subcontractor.

5.4 CONDITIONS FOR REJECTION

5.4.1 Owner reserves the right to reject nonconforming, non-responsive and conditional Bids.

5.4.2 Owner reserves the right to reject any and all Bids, for any reason and without explanation or compensation to Bidders.

5.4.3 Owner will consider the following factors in causing any or all Bids to be declared informal and rejected:

5.4.3.1 Bids submitted in a name different to that indicated on Record of Bidders.

5.4.3.2 Bids submitted from uninvited Bidders. 5.4.3.3 Failure to submit requested Bid Attachments. 5.4.3.4 Failure to indicate project completion date. 5.4.3.5 Failure to submit Alternate Bid. 5.4.3.6 Qualified, incomplete or altered Bid Forms. 5.4.3.7 Bids that indicate materials other than those contained in specification

were used to determine Bid Price.


5.4.3.8 Improperly received Bid Modifications, which include:

5.4.3.8.1 Modifications made by person other than name appearing on Bid Form.

5.4.3.8.2 Modifications that are received after Bid Closing time 5.4.3.8.3 Modifications made by electronic transmission

5.4.3.9 Bids submitted after Bid Closing time will be returned to Bidder unopened.

5.5 PROJECT COMPLETION DATE

5.5.1 Consideration for acceptance will be given to Bidder who indicates that Work of this project can be completed to Substantial Performance stage by not later than December 2014. Contractor to provide Substantial Completion date on Bid Form. ADD2

5.5.2 Bidders must confirm their ability to meet this requirement or complete project in shorter time by indicating it on Bid Form. Failure to indicate dates can cause rejection of Bid.

5.6 CONTRACT FORM

5.6.1 Once Owner has accepted Bid, Bidder will enter into a Contract.

5.6.2 Contract to be executed between Owner and successful Bidder (Contractor) is Stipulated Price Contract, CCDC 2-2008 of Canadian Construction Documents Committee.

5.6.3 In the event of this Bid being accepted within stated Bid acceptance period and Bidder fails to enter into a Contract:

5.6.3.1 Bid Security submitted will be forfeited in lieu of damages to which Owner is entitled by reason of failure or refusal to enter into a contract.

5.6.3.2 Damages will be limited to the lesser of the face value of security or the difference between this Bid and Bid for which contract is signed.

6 Bidding Documents

6.1 DOCUMENT ISSUE AND AVAILABILITY

6.1.1 Drawings and Specifications are made available by Consultant for Bid purposes as follows:

6.1.1.1 Each General Contract Bidder will be entitled a complete set of documents consisting of two (2) full size sets of drawings and two (2) sets of specifications. ADD2

6.1.2 PDF versions of the drawings, specifications and geotechnical reports are available on a flash drive.

6.2 RETURN OF DOCUMENTS

6.2.1 Bid Document must not be marked, altered or otherwise damaged. Return Bid Documents bound in order, as originally issued within two (2) weeks after Bid Closing date.

6.2.2 Documents to be returned in good condition within two (2) weeks after Bid Closing date.


6.2.3 If documents are not returned by this time, Contractor will be invoiced. ADD2

7 Bidding Information

7.1 ALTERNATE DESIGN-ALTERNATE BID

7.1.1 Refer to Section 00 24 19 for Alternate Bid requirements.

7.2 PROPOSED SUBSTITUTIONS

7.2.1 Solicited Substitutions: Substitutions solicited within the technical specification sections identify when submissions will be considered for review during the Bid Period provided that proposed substitutions are submitted prior to 10 days of Bid Closing time:

7.2.1.1 Proposed substitutions that are not specifically requested in the technical specification section will be returned to the Bidder and considered as an unsolicited substitution.

7.2.1.2 Proposed substitutions that are reviewed and found acceptable by the Consultant will be identified on a subsequent addendum and will be listed as an additional Acceptable Material.

7.2.2 Unsolicited Substitutions: Unsolicited requests for substitutions will not be reviewed during the Bid Period; technical specification sections indicate specific instances when substitutions will be accepted and reviewed during the Bidding Period:

7.2.2.1 Unsolicited substitutions may be submitted and may be considered and reviewed by the Consultant when submitted as a part of the Proposed Substitutions Form identified below; Consultant will review unsolicited substitutions as a part of the Bid review process.

7.2.3 Submission of Proposed Substitutions: Proposed Substitutions can be compiled and submitted for the Consultant’s review after Bid Closing, prior to award of Contract in accordance with Section 00 43 13 following comparison and evaluation criteria specified in Section 01 00 06 and as follows:

7.2.3.1 List proposed substitutions on Procurement Form Supplement E. 7.2.3.2 Submit proposals endorsed by same party or parties who signed Bid

Form, and identify attached supporting material on same page as price proposal.

7.2.3.3 Format and present proposals in a form that would make any subsequent alteration during construction easy to identify.

7.2.3.4 Do not use Proposed Substitutions as a part of the Base Bid Price; Base Bid Price will be based the following:

7.2.3.4.1 Acceptable Materials Listings: Establish Base Bid Price on any of the named manufacturers and products listed in the technical Specification section; Proposed Substitutions for Acceptable Materials will not be reviewed during the Bid Period.

7.2.3.4.2 Basis-of-Design Materials Listing: Establish Base Bid Price on named manufacturer and product unless another product is added by addendum, and only where technical Specification section has indicated that Substitutions will be considered during the Bid Period; acceptance will be announced through an addendum indicating Acceptable Materials Listing.


7.2.3.4.3 Performance Based Materials Listing (Generic Specification): Establish Base Bid Price on any product that meets or exceeds requirements of Reference Standards and Performance Criteria.

7.2.4 Required Information: Submit an itemized comparison between specified Products and Proposed Substitution using Consultant’s form and as follows:

7.2.4.1 For Products: Identification, including manufacturer's name and address; manufacturer's literature, including product description, performance and test data, reference standards, and limitations; samples, if appearance is relevant; names and addresses of similar projects where product has been used.

7.2.4.2 For Construction Methods: Detailed description of proposed method, include drawings illustrating substitution where necessary to illustrate different intent.

7.2.4.3 Project Schedule: Include information relating to changes in schedule and potential time adjustments if Proposed Substitution is accepted.

7.2.4.4 Construction Cost: Include information relating to construction cost adjustments if Proposed Substitution is accepted, not including any amount for GST.

7.2.5 Acceptance Considerations: Acceptance of a substitute product by Owner or Consultant does not relieve Contractor of the above responsibilities; in submitting a Proposed Substitution, the Bidder represents that:

7.2.5.1 They have personally investigated the proposal and coordinated with adjacent construction and accounted for modification to the entire Work required to accommodate substitution, not just the work of the individual product;

7.2.5.2 That same guaranty or warranty will be provided for Proposed Substitution as for originally specified Products;

7.2.5.3 Waives all claims for additional compensation for costs which subsequently become apparent arising out of substitution;

7.2.5.4 And that proposal is complete and includes related costs.

7.2.6 Limitations to Acceptance: Owner and Consultant are not obligated to accept any or all substitutions; and as follows:

7.2.6.1 Proposed Substitutions will only be considered by the Consultant during the Bid Period where technical Specification section specifically states that proposals for substitute methods or products other than those specified or listed will be considered.

7.2.6.2 Proposed Substitutions will not be considered that require substantial changes in Contract Documents or the Consultant’s design intent.

7.2.6.3 Consultant will not review requests for substitution that are faxed or delivered within 10 days before Bid Closing

7.2.6.4 Consultant will only review requests that are complete and provide a comparison or clearly defined benefit to the Project following comparison and evaluation criteria specified in Section 01 00 06.

7.2.7 Subsequent Proposals for Substitutions: Substitutions will be considered during the construction phase of the project provided information is submitted Bidders in accordance with Section 01 00 06.

7.3 SITE CONDITIONS

7.3.1 Before submitting a Bid, examine site, its' surroundings and local conditions, and make any necessary investigations.


7.3.2 A soil test report is available as indicated in Section 00 31 00. Bidder will be deemed to have examined this report and made appropriate choices in their Bid.

7.3.3 Notify Consultant where soil bearing conditions, foundation requirements, footing depths, or other conditions are not considered clearly defined for Bidding purposes.

7.4 SITE VISIT

7.4.1 Bidders; including interested Subcontract Bidders, can visit site to become fully familiar with conditions, and at which Bid Enquiries will be accepted.

7.4.1.1 Replies to Bid Enquiries will not be given verbally or in writing during site visits, and will be given by Addendum.

7.4.2 Prime Contractor Bidders must attend a mandatory Site Tour or their Bids can be declared nonconforming. Other Subcontract Bidders may also take this opportunity to visit site, attendance for these persons is not considered mandatory.

7.4.3 Scheduled Site Tour will be conducted Tuesday, July 22, 2014 at 11:00 am. Meet at address indicated.

7.4.4 Prime Contract Bidders must sign a site visit form provided by Owner's representatives.

7.4.5 Claims for extra payment and extensions to Contract Time will not be considered in respect to conditions that could have been ascertained by a site inspection prior to Bid Closing.

7.5 APPLICABLE LIEN LEGISLATION

7.5.1 British Columbia Builder’s Lien Act.

7.5.2 Claims procedures will be in accordance with Builder's Lien Act.

7.6 VALUE ADDED TAXES

7.6.1 Goods and Services Tax (GST) applies to Work of this Project. Do not include any amount in Bid Form for GST, GST will be accounted for and administered in Progress Draws as directed by Contractor.

8 Interpretation of Bid Document

8.1 DOCUMENT COORDINATION

8.1.1 Verify drawings with Drawing Index to ensure that set is complete. Verify number of pages, and date of each Section of Specifications with Table of Contents to ensure book of Specifications is complete. Inform Consultant immediately if copies of Drawings or Specifications are not complete.

8.1.2 Notify Consultant of any discrepancies or omissions in or between Drawings and Specifications, or if any doubt as to the meaning or intent therein exists prior to seven (7) days to closing of Bids. Addenda to documents will be issued as indicated below in item 8.2, and as follows.

8.1.2.1 In the event of unanswered queries to discrepancies, differences or disconnects occurring between Drawings and Specifications, the Contractors and Subcontractors should assume that the option having greater cost will be included as a component of the Bid Price.


8.1.2.2 Provide a listing to the Owner and Consultant where discrepancies, differences or disconnects were discovered during the Bid Period and submit when requested by Owner to identify potential cost savings to the benefit of the Owner.

8.2 ADDENDA

8.2.1 Interpretations of Drawings and Specifications will be in the form of written Addenda issued prior to date Bids are received. Consultant will not be responsible for verbal or any other explanations or interpretations of Drawings and Specifications not covered in written Addenda.

8.2.2 Consultant will endeavour to issue Addenda no later than [three (3)] calendar days prior to Bid closing date. Consultant, however, reserves right to issue instructions within this period by electronic transmission.

8.2.3 Addenda, if issued, will be sent as promptly as practical to firms or persons who complete Bid Documents have been issued and will become part of contract documents.

8.2.4 Confirm receipt of all Addenda on Bid Form. Failure to acknowledge receipt of Addenda and indicate date received can cause rejection of Bid as noted.

8.3 BID REVISIONS

8.3.1 If interpretations of Drawings and Specifications are required at, or after Bid Closing and prior to Bid Award, they will be in form of a written Bid Revision.

8.3.2 Owner reserves the right to request a Bid Revision from any or all Bidders where significant modifications to Bid Documents become apparent at, or after Bid Closing.

8.3.3 A Bid Revision will not be issued if minor changes to Bid Documents are required. Owner will reserve the right to negotiate minor changes with accepted Bidder.

8.4 BID ENQUIRIES

8.4.1 Format of Bid Enquires: Make any and all Bid Enquiries regarding Drawings and Specifications in writing on Bidders standard letterhead and addressed to the attention of the following:

DIALOG®


8.4.2 Limitations to Bid Enquiries: It is the Consultant’s intent to address all enquiries during the Bid period, but reserves the right to limit the content of a response based on the following:

8.4.2.1 Bid Enquiries must be submitted through email. 8.4.2.2 Bid Enquiries submitted in the form of a Request for Information will be

considered as a Bid Enquiry; Requests for Information are considered a communication tool used during the construction delivery phase of the project.

8.4.2.3 Complexity of a Bid Enquiry or timeliness of the submission may delay or cause an incomplete response.

8.4.2.4 Bid Enquiries directed to Owner by any Bidder will not be acknowledged; answers received from Owner to enquiries made in this manner will not be valid.


8.4.2.5 Bid Enquiries directed to a Subconsultant and that is not copied to the Consultant will not be acknowledged; answers received from a Subconsultant to enquires made in this manner will not be valid.

8.4.3 Resolution to Incomplete or Delayed Bid Enquiries: It is expected that any outstanding or incomplete Bid Enquiries arising from the Bid Period will be submitted in the form of a Request for Inormation in accordance with Section 01 00 06 immediately upon award of Contract so that suitable responses can be provided by the Consultant.

END OF SECTION

RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 1 SUBMIT TO: Parks, Recreation, and Culture Department

Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9

PROJECT: RDNO Athletic Park Amenities Building

BIDDER: (Legal Name)

1 Procurement Form Supplements

1.1 Provide the following Procurement Form Supplements to Owner:

1.1.1 Procurement Form Submittal A – List of Subcontractors and Value of Work: Not Used. ADD2

1.1.2 Procurement Form Submittal B – List of Separate and Itemized Prices: submitted with Bid.

1.1.3 Procurement Form Submittal C – List of Unit Prices: Not Used

1.1.4 Procurement Form Submittal D – Alternate Prices: submitted with Bid.

1.1.5 Procurement Form Submittal E – Contractor Proposed Alternates: submitted with Bid.

1.2 Information contained within these forms will be used during evaluation of Bids and subsequent Award of Contract.

1.3 Failure to provide the requested information may result in Bid being declared as nonconforming, and cause Owner to reject the Bid.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

Procurement Form Supplements Follow

RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 2 PROCUREMENT FORM SUPPLEMENT A – LIST OF SUBCONTRACTORS AND SUPPLIERS



The following is our list of Subcontractors, sub-subcontractors and suppliers for Work undertaken by our Scope of Work for Project. Work performed by these subcontractors and suppliers is included in our Bid Price and will be contracted by us for completion of Project. Subcontractors, sub-subcontractors, and suppliers will be bound by the same contractual requirements as Contractor.

The Bidder states that in listing proposed subcontractors and suppliers, that they have been given opportunity to examine Bid Documents corresponding to their contribution of Work.

The Bidder warrants that Scope of Work that Subcontractor, sub-subcontractor and supplier Bids are solicited, was fully explained to them, and that Bid Price submitted is complete in every aspect.

Work identified as “Own Forces” by Bidder shall be undertaken by skilled workers employed by themselves, and will not be permitted to subcontract Work at a later date. Consultant will ask for proof from Bidder that they are able and have required forces to complete Work identified as “Own Forces”. Failure to provide this proof when requested may cause Bid to be considered as a non-conforming Bid, and cause return of Bidder submittal.

Component of Work Name of Subcontractor


RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 3 PROCUREMENT FORM SUPPLEMENT B – SEPARATE AND ITEMIZED PRICE FORM



SEPARATE PRICES:

The following are our Separate Prices for Work listed hereunder. Such Work and amounts are NOT INCLUDED in our Bid Price and DO NOT include GST.

The Prices listed are firm until date of Substantial Performance of Project. These prices include labour, material, equipment, supervision, transportation, financing, overhead and fees to complete Work as listed.

Trade Package Description of Work Separate Price

Structural Drawing S1.04

Cost of Plaza Roof Canopy $

ITEMIZED PRICES:

The following Itemized Prices ARE INCLUDED in our Bid Price and are herein broken out separately for Owner's Accounting purposes, and DO NOT include GST.

Trade Package Description of Work Itemized Price


RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 4 PROCUREMENT FORM SUPPLEMENT C – UNIT PRICES FORM



The following are our Unit Prices for Units of Work listed hereunder. Unit Prices listed are firm until date of Substantial Performance of Project.

Coordinate with Section 01 21 00 – Allowances, for Work listed below. A Contingency Allowance has been established to cover requirements of Stipulated Price. Listed Unit Prices will be used to adjusting Contract Price where adjustments to Allowances are required.

These unit prices include labour, material, equipment, supervision, transportation, financing, overhead, and fees to complete Work and DO NOT include GST. Indicate Unit Price per unit of measurement as an addition and as a deletion to Contract Price.

Trade Package

Description of Work Units Effect on Bid Price ($)

Addition Deletion


RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 5 PROCUREMENT FORM SUPPLEMENT D – ALTERNATE PRICES FORM



The following are our prices for Alternate Work listed hereunder. Such Alternate Work and amounts are NOT INCLUDED in our Bid Price and DO NOT include GST.

Trade Package Description of Work Effect on Bid Price ($)

Addition Deletion

Section 06 20 00 – Finish Carpentry

Provide IPE instead of specified maple for interior benches.

$ $


RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 6 PROCUREMENT FORM SUPPLEMENT E – CONTRACTOR PROPOSED SUBSTITUTIONS



We are submitting the following items as Substitutions to specified products, systems or components of the Work for consideration prior to award of Contract. The Substitutions listed and resulting effect on Bid Price is NOT INCLUDED in our Bid Price and DOES NOT include the GST.

Coordinate listings with Section 00 21 13 – Instructions to Bidders; include only items that have not been formally accepted by Consultant in the form of an Acceptable Material listing within an Addendum issued during the Bid Period.

Coordinate substitution request with DIALOG®’s acceptance requirements and limitations listed in Section 01 00 06 – General Requirements: Substitutions and Product Options.

Specification Section Number: Specification Title:

Product Data for Proposed Substitution: Consisting of manufacturers product information, listing of appropriate reference standards, and performance and testing results

Sample: Accompany substitution request with samples or small scale mock-ups of Proposed Substitution where appropriate, and where sample can assist DIALOG® with assessing material or assembly properties.

Itemized comparison between Proposed Substitution and Specified Products, attach additional sheets as required where space provided is not sufficient:

Specified Products Proposed Substitution

Name of Product:

Catalogue Number:

Manufacturer:

Significant Matching Properties:

Significant Variations:

Reason for Substitution:

Effect on Other Parts of the Work:

Unit Cost Comparison:

Original Product: $

per

Substitution: $

per

Proposed Change to Bid Price

Addition to Bid Price: $

Deletion from Bid Price: $

Prepare a separate form and attach information for each Proposed Substitution

RDNO Athletic Park Amenities Building 00 43 13 Project No.:04228V0100 Procurement Form Submittals 2014-08-06 Addendum No. 2 Page 7

END OF SECTION

RDNO Athletic Park Amenities Building 01 00 06 Project No.:04228V0100 General Requirements 2014-08-06 Addendum No. 2 Page 1

1 General


1.1.1 Section 01 33 50 – Delegated Design Submittals

1.1.2 Section 01 42 19 – Reference Standards - British Columbia

1.2 WORK OF THIS CONTRACT

1.2.1 Work of this Contract comprises the following:

RDNO Athletic Park Amenities Building 6950 College Way Coldstream, British Columbia

1.2.1.1 Construction of change room and washroom pavillion and related siteworks.

1.2.2 Municipal Address:

Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9

1.2.3 Legal Description:

Roll – 30400137.010 PID – 011-381-400 Lot 4, Section 22, TWP 9, PLAN KAP1961 (Except Plans 37599 and 38856)

1.2.4 Physical Limits: Work of Contract is not necessarily restricted to Work within property lines of site, but includes Work required by Contract Documents, both within and outside property lines.

1.2.5 Contractual Arrangement: Work is being performed under a single contract using a Stipulated Price Arrangement using the CCDC 2-2008 standard contract form and supplementary conditions (if any).

1.3 SUBSTITUTIONS AND PRODUCT OPTIONS

1.3.1 Substitutions: Materials that in the opinion of the Contractor meet the requirements of the named Acceptable Materials or Basis-of-Design Materials listing in the Technical Specifications of the Project Manual, and are submitted to the Consultant as required by this Section for consideration for use in the Project.

1.3.2 Unsolicited Substitutions: Substitutions found in the Work that have not been formally accepted by the Consultant in accordance with the requirements of this Section; unsolicited substitutions found in the work may result in a request to remove the affected work and replaced with the specified materials, or accepted with a suitable credit to the contract where substitution is found suitable for the affected work as described later in this Section.

1.3.3 In making a Proposal for Substitution the Contractor represents:

1.3.3.1 That it has personally investigated the proposal and (unless the proposal explicitly states otherwise) determined that it performs in a similar way or is superior to the Product or method specified.

1.3.3.2 That the same guaranty will be furnished as for the originally specified Product or construction method.


1.3.3.3 That it will coordinate installation of the accepted substitute into the Work, making such changes in the Work as may be required to accommodate the change.

1.3.3.4 That it will bear costs and waives claims for additional compensation for costs that subsequently become apparent arising out of the substitution.

1.3.3.5 That the quotation is complete and includes related costs and adjustments to adjacent construction or layouts.

1.3.4 Consultant may consider acceptance of Proposed Substitutions where:

1.3.4.1 Products selected by Contractor from the specified Acceptable Materials or Basis-of-Design Materials are not available.

1.3.4.2 Delivery date of Products selected from those specified would unduly delay completion of Contract.

1.3.4.3 Different Products or construction methods to those specified that are considered by the Contractor as performing in a manner similar to, or superior to those specified.

1.3.4.4 Verification that the substitute Products can be obtained, meet the performance and aesthetic standards required for the project, and meet requirements of the Building Code.

1.3.4.5 Different Products or construction methods that will result in credit to Contract Price and maintain the specified performance.

1.3.4.6 Products or construction methods that add cost to the Contract Price may be considered where additional value or life cycle cost benefits can be demonstrated for the Owner.

1.3.5 Should Proposed Substitution be found acceptable by the Consultant, in part or in whole, the Contractor shall:

1.3.5.1 No substitution will be considered until full implication of the change to Consultant’s design and redesign has been fully considered

1.3.5.2 Assume full responsibility and costs when substitution affects any other Work

1.3.5.3 Pay for any design or drawing changes required by the Consultant as a result of substitution

1.3.5.4 Ensure that drawings incorporating and coordinating aspects of affected Work bear the seal and signature of an architect or engineer registered in Province of the Work

1.3.6 Product Options: Performance or Prescriptive Standards: Select any Product, assembly or material that meets or exceeds the specified standards for Products specified only by referenced standards and performance criteria.

1.3.6.1 Acceptable Materials: Select any named Product, assembly or material contained in the listing of Acceptable Materials.

1.3.6.2 Basis-of-Design Materials: Use the named Product contained in the Basis-of-Design Material listing, unless an addendum is issued indicating acceptance of additional Acceptable Materials.

1.3.6.3 Incorporation of Specified Options: Contractor agree to coordinate the installation of the selected option into the Work:

1.3.6.3.1 Make any changes in the Work as may be required to accommodate the selected option

1.3.6.3.2 Notify Consultant where the selected option is inconsistent with the layouts and configurations indicated on Drawings and Schedules


1.3.6.3.3 Pay costs and waive claims for additional compensation for costs that are implicit in the use of listed options including costs of re-design, and preparation of drawings and details required by the Consultant

1.4 PROJECT COORDINATION

1.4.1 Responsibility for Project Coordination: Each Subcontractor are required to participate in coordination requirements; certain areas of responsibility will be assigned to specific Subcontractors by Contractor.

1.4.2 Coordination: Coordination that generally applies to all components of the Project Manual as follows:

1.4.2.1 Subcontractor shall coordinate construction activities as required with Contractor’s Schedule to ensure efficient and orderly installation of each part of Work.

1.4.2.2 Either before or after its own installation, notify Contractor where Subcontractor’s installation of one part of Work is dependent on installation of other components.

1.4.2.3 Contractor will schedule and coordinate construction activities of other Subcontractors in sequence required to obtain best results. Where availability of space is limited, Subcontractor shall coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

1.4.2.4 Subcontractor shall make adequate provisions to accommodate items scheduled for later installation by other Subcontractors, under separate contract or by Contractor’s own forces.

1.4.3 Electronic Project Management Software Systems: Consultant will use Onware project management software to track and manage Project to manage requests for interpretation, construction communications, change directives and change orders for the Project; the Consultant’s version of software will be considered as the official record for project:

1.4.3.1 Contractor may use their own electronic management software for managing their in-house operations, but will be required to use Onware, Consultant’s version for submission of Requests for Interpretation (RFI’s), Progress Claims and other administration documentation.

1.4.3.2 Contractor shall coordinate mutually agreeable project timelines for requests for interpretation, shop drawing reviews and progress claims for inclusion into Consultants electronic project management software system.

1.4.4 Contractor will supervise Work, Subcontractor shall:

1.4.4.1 Provide uniform joint widths in exposed Work. Arrange joints in exposed Work to obtain the best visual effect. Refer questionable choices to Contractor for final decision.

1.4.4.2 Install each component during weather conditions and Project status that will ensure best possible results. Isolate each part of completed construction from incompatible material as necessary to prevent deterioration.

1.4.4.3 Coordinate temporary enclosures with required inspections and tests, to minimize necessity of uncovering completed construction for that purpose.


1.4.4.4 Install individual components at standard mounting heights recognized within the industry for particular applications indicated where mounting heights are not indicated. Refer questionable mounting height decisions to Contractor for final decision.

1.4.4.5 Coordinate construction activities to ensure that no part of Work; completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during construction period.

1.5 PROJECT MEETINGS

1.5.1 Administrative: Contractor schedule and the Consultant will administer project progress meetings throughout the progress of the work as follows:

1.5.1.1 Contractor shall distribute written notice of each meeting four days in advance of meeting date.

1.5.1.2 Contractor shall provide physical space and make arrangements for meetings.

1.5.1.3 Contractor will record the minutes. Include significant proceedings and decisions. Identify parties requiring action in right column of minute page.

1.5.1.4 Contractor will reproduce and distribute copies of minutes within three days after each meeting, and transmit to meeting participants, affected parties not in attendance, the Contractor, and the Owner.

1.6 PROGRESS SCHEDULE

1.6.1 Contractor shall submit within one (1) week after Contract award a draft of Progress Schedule for Work to Consultant for review and comment:

1.6.1.1 Prepare schedule in the form of a horizontal bar chart with separate bar for each trade or operation and horizontal time scale identifying first work day of each week listed in chronological order of the start of each item of work.

1.6.1.2 Consultant may request minor changes or clarifications to the draft Progress Schedule that do not affect Contractor’s right to control of Work.

1.6.2 Submit within two (2) weeks, a full and completely itemized Construction Schedule showing stages of all units of Work including dates for shop drawing review, up to completion of Work after draft Progress Schedule is reviewed by Consultant:

1.6.2.1 Include intermediate dates for specific portions of Work to be completed for Owner's use and dates for receiving and installing any Owner purchased or supplied equipment.

1.6.2.2 Do not change Schedule without Consultant's written acceptance. If a change is necessary, submit written reasons for the change to Consultant for review and comment.

1.6.2.3 Indicate actual progress relative to Progress Schedule noted above as part of Progress Claim.

1.7 SITE SURVEYING AND LAYING OUT

1.7.1 Qualifications of Surveyor: Qualified registered land surveyor acceptable to Owner.


1.7.2 Survey Requirements: Locate, confirm and protect control points prior to starting site work. Preserve permanent reference points during construction and as follows:

1.7.2.1 Establish two permanent bench marks on site, referenced to established bench marks by survey control points

1.7.2.2 Record locations, with horizontal and vertical data in Project Record Documents

1.7.2.3 Establish lines and levels, locate and lay out, by instrumentation

1.7.3 Records: Maintain a complete, accurate log of control and survey work as it progresses and as follows:

1.7.3.1 On completion of foundations and major site improvements, prepare a certified Legal Survey and Real Property Report showing dimensions, locations, angles and elevations of Work.

1.8 SUBSURFACE CONDITIONS

1.8.1 Geotechnical Report: A geotechnical report has been prepared for this Project and is available for viewing under the following conditions:

1.8.1.1 The opinions expressed in this report are those of geotechnical consultant and represent interpretations of subsoil conditions, tests, and results of analyses conducted by geotechnical consultant.

1.8.1.2 Owner will not be responsible for interpretations or conclusions drawn from the report by the Contractor.

1.8.1.3 Consultant has used the information for their own design purposes, and will not be responsible for further interpretations or conclusions drawn from the report by the Contractor.

1.8.1.4 Make additional test borings and conduct other exploratory operations necessary for excavation support and protection.

1.8.2 Qualifications of Geotechnical Engineer: Use same geotechnical consultant that Owner retained to prepare Geotechnical Investigation and Construction Recommendations; use of geotechnical consultant that did not provide original report will not be permitted without Owner’s written permission.

1.8.3 Confirmation of Subsurface Conditions: Proof roll sub-grade below building slabs and pavements using heavy pneumatic tired equipment to identify soft pockets and areas of excess yielding; proof roll dry subgrade having optimal moisture content, and as follows:

1.8.3.1 Completely proof roll sub-grade in one direction, repeating proof rolling in direction perpendicular to first direction; limit vehicle speed to 5 km/h using a loaded 10 wheel, tandem axle dump truck weighing not less than 14 tonnes.

1.8.3.2 Excavate soft spots, unsatisfactory soils, and areas of excessive pumping or rutting as determined by Consultant and replace with compacted backfill or fill as directed.

1.8.4 Damaged Subgrade: Reconstruct subgrade damaged by freezing temperatures, frost, rain, accumulated water or construction activities as directed by Consultant without additional compensation.


1.8.5 Unauthorized Excavation: Fill unauthorized excavation under foundations or wall footings by extending bottom elevation of concrete foundation or footing to excavation bottom, without altering top elevation using lean concrete fill having 28 day compressive strength of 17.5 MPa; fill unauthorized excavations under other construction or utility pipe as directed by Consultant.

1.8.6 Variations in Reported Subsurface Conditions: Promptly notify the Consultant in writing if subsurface conditions at the Place of the Work differ materially from those indicated in the Contract Documents, or a reasonable assumption of probable conditions based thereon:

1.8.6.1 Use geotechnical consultant having qualifications listed above to confirm suitability of subsurface conditions for support of building slabs and pavements.

1.8.6.2 Instructions will be issued for changes in the Work after prompt investigation where the Consultant determines that the conditions differ materially from those indicated in the original Geotechnical Investigation.

1.9 SUBMITTALS

1.9.1 This section specifies general requirements and procedures for submissions of shop drawings, Product data, and samples to Consultant for review; additional specific requirements for submissions are specified in individual sections of Project Manual and as follows:

1.9.1.1 Action Submittals: Submittals confirming constructability and conformity with design intent, and that require review and acceptance by Consultant before starting any work.

1.9.1.2 Informational Submittals: Submittals necessary for coordination of the Work, for delegated design not performed by the Consultant or for proof of performance, and that do not require review and acceptance by the Consultant.

1.9.2 Electronic Submittals: Submit shop drawings, product data, design criteria, delegated design documentation, and other documents required by the specifications electronically using open source Portable Document Format (PDF) software that is compatible with ISO 32000-1:2008 Document Management:

1.9.2.1 Software Writers: Any software that can save to or write a PDF including that allows for encryption and signature.

1.9.2.2 Scanned Copies: Legible scanned PDF files of paper originals are acceptable; scanned submittals that are not legible will be rejected.

1.9.2.3 File Size: Maximum file sizes for delivery of PDF submittals are as follows:

1.9.2.3.1 E-Mail Delivery: 5 Megabytes (MB) 1.9.2.3.2 FTP Site Delivery: 100 MB 1.9.2.3.3 Split Delivery: Break larger PDF files into small packages

where necessary to meet delivery restrictions; identify split packages as “1 of 2” and “2 of 2” in the Subject Line of submission after other required information listed below.

1.9.2.3.4 Sheet Orientation: Assemble PDF sheets in a single file; unless resulting file is larger than 10 MB, rotated to a “Ready-to-Read” orientation with majority of text horizontal to the sheet with no additional adjustments or formatting required by the viewer.


1.9.2.4 File Security: Do not set any permissions on the file; protected documents will not be accepted.

1.9.2.5 File Identification: File name must contain Project Number, Name of Submission, Date of Submission, Name of Fabricator and Submittal Number with underscore between each item; do not use periods except immediately prior to document type; example file name follows:

F01000-02000_Misc Steel SD_2012-01-31_ABC Steel Fab_001.pdf

1.9.2.6 Transmission Requirements: Send non-zipped files as an attachment

to e-mail or upload to FTP site; zipped files will be rejected:

1.9.2.6.1 E-Mail Transmission: Include same name as the attachment file name without the file type extension in the Subject Line; e-mail that does not contain appropriate subject will be rejected.

1.9.2.6.2 FTP Transmission: Notify Consultant using e-mail that documents have been uploaded; use same subject line protocol as noted above.

1.9.2.6.3 Transmittal Layout: Include only one attachment or one topic per e-mail transmission, with the following text appearing in the body of the transmission; <> indicates text edited by sender:

Attention: <Project Manager> Project Number 04228V0100 Project Name: <Insert Name> Name of Contractor: <Insert Name> Name of Subcontractor : <Insert Name> Name of Fabricator: <Insert Name> Name of Product or Assembly: <Insert Name> Submission Method: <e-mail> <FTP site>

Attached is one set of <Shop Drawings> <Product Data> <Insert Name of Other Document> relating to the above mentioned project, product or assembly.

Attachments are for your review, comments and acceptance prior to starting fabrication of the items listed.

Please return reviewed documents to:

Name of Contractor : <Insert Name> Name and e-mail address of Primary Recipient: <Insert

Name> and <e-mail address>

Submittal Number

Project Number

Name of Submission

Name of Fabricator

Submission Date YYYY-MM-DD File Extension


1.9.3 Shop Drawings: Original of drawings drawn accurately to scale, modified standard drawings provided by manufacturers, or modified standard drawings provided by Contractor to illustrate details of portions of Work, that are specific to project requirements:

1.9.3.1 Do not base Shop Drawings on reproductions of Contract Documents except as allowed by use of electronic drawing files noted above.

1.9.3.2 Include the following information on Shop Drawings, as applicable:

1.9.3.2.1 Information cross referenced to applicable portions of Contract Documents

1.9.3.2.2 Include dimensions consistent with units shown on drawings; converted values are acceptable when items or information are not produced in indicated units

1.9.3.2.3 Identification of Products 1.9.3.2.4 Fabrication and installation drawings 1.9.3.2.5 Roughing-in and setting diagrams 1.9.3.2.6 Wiring diagrams showing site installed wiring, including

power, signal, and control wiring 1.9.3.2.7 Shop work manufacturing instructions 1.9.3.2.8 Templates and patterns 1.9.3.2.9 Schedules 1.9.3.2.10 Design calculations 1.9.3.2.11 Compliance with specified standards 1.9.3.2.12 Notation of coordination requirements by specific related

Subcontractors; the term "By Others" will not be acceptable 1.9.3.2.13 Notation of critical dimensions established by site

measurement, or that have to be maintained to fit components

1.9.4 Product Data: Submit Product data sheets such as manufacturers’ catalogue sheets, brochures, performance charts and diagrams, and similar literature used to illustrate standard manufactured Products, modified as follows:

1.9.4.1 Delete information not applicable to project 1.9.4.2 Supplement standard information to provide details applicable to

project 1.9.4.3 Cross reference Product data information to applicable portions of

Contract Documents

1.9.5 Samples: Submit samples for materials, assemblies or equipment as examples of quality, finishes or workmanship in quantities indicated and when requested by the Technical Specification Sections; additional samples will be considered where performance or appearance of the work is considered a critical requirement by the Contractor where samples are not specifically required and as follows:

1.9.5.1 Submit full range or multiple samples when variations in colour, pattern or texture is a natural occurrence of the materials being considered for use for the Work; reviewed and accepted samples will become standard of workmanship and material against which installed work will be verified.

1.9.5.2 Identify samples with name and number of project, date, name of Contractor, name of Subcontractor, and name of supplier/manufacturer and intended use of material represented by Sample.

1.9.5.3 Do not proceed with fabrication or delivery of materials until Samples are reviewed; review of Samples does not imply acceptance of finished Work.


1.9.5.4 Work judged by Consultant as being below the standard set by sample may be rejected; in which event, Contractor will replace with acceptable Work, at no additional cost to Owner.

1.10 REGULATORY REQUIREMENTS

1.10.1 Governing Building Code: Work of this Project is based minimum requirements of the 2012 British Columbia Building Code, which is considered as the Governing Building Code requirements for the Project:

1.10.1.1 Specific design and performance requirements listed in the specifications or indicated on the Drawings may exceed the minimum requirements established by the referenced Building Code; these requirements will govern over the minimum requirements listed in the Building Code.

1.10.2 Contract Documents: Contractor is not responsible for verifying that Contract Documents comply with regulatory requirements, except for where Delegated Design criteria listed in Section 01 33 50 – Delegated Design Submittals require a professional engineer to design specific elements of construction, and as follows:

1.10.2.1 Owner may make changes required to Contract Documents, and any resulting change in Contract Price or Contract Time will be made in accordance with General Conditions of Contract.

1.10.2.2 If Contract Documents are at variance, or changes that require modification to Contract Documents are made to regulatory requirements by Authority Having Jurisdiction, subsequent to date of Bid closing, Contractor shall notify Consultant in writing requesting direction immediately when variance or change becomes known to them.

1.10.2.3 If Contractor fails to notify Consultant in writing and obtain Owner's direction as required and performs Work knowing it to be contrary to regulatory requirements, Contractor shall be responsible for and shall correct violations thereof and shall bear costs, expenses, and damages attributable to his failure to comply with provisions of such regulatory requirements.

1.10.3 Easements and Notices: Owner will obtain permanent easements and rights of servitude that may be required for performance of Work; Contractor is required to give notices required by regulatory requirements.

1.10.4 Development Permit: Owner has applied for, obtained, and paid for development permit.

1.10.5 Owner has applied for and will be paying for the building permit. Contractor is responsible for obtaining or coordinating other permits required for Work and its various parts, and as follows:

1.10.5.1 Contractor will require that specific Subcontractors obtain and pay for permits required by authorities having jurisdiction, where their Work is affected by Work requiring permits.

1.10.5.2 Contractor will display building permit and other permits in a conspicuous location at Place of Work.


1.10.6 Occupancy Permits: Contractor shall apply for, obtain, and pay for occupancy permits, including partial occupancy permits where required by authority having jurisdiction and as follows:

1.10.6.1 Consultant will issue appropriate instructions to Contractor for correction to Work where Contract Document deficiencies are required to be corrected in order to obtain occupancy permits, including partial occupancy permits.

1.10.6.2 Contractor shall correct deficiencies in accordance with Consultant’s instructions. Where deficiency is not corrected, Owner reserves the right to make correction and charge Contractor for costs incurred.

1.10.6.3 Contractor will turn occupancy permits over to Owner after Subcontractors have completed their portions of Work.

1.10.7 Other Permits, Licenses, Certificates and Approvals: Except as otherwise specified, Contractor shall apply for, obtain, and pay all fees associated with, permits, licenses, certificates, and approvals required by regulatory requirements and Contract Documents, based on General Conditions of Contract and the following:

1.10.7.1 Regulatory requirements and fees in force on date of Bid submission, and,

1.10.7.2 Any change in regulatory requirements or fees scheduled to become effective after date of tender submission and of which public notice has been given before date of tender submission.

1.11 QUALITY CONTROL

1.11.1 Quality Assurance: Activities, actions, and procedures performed before and during execution of the Work by the Contractor to protect against defects and deficiencies and confirming that construction is consistent with regulatory requirements, qualification statements and certification requirements listed within the Contact Documents.

1.11.2 Quality Control (Testing by Contractor): Tests, inspections, procedures, and related actions performed by the Contractor during and after execution of the Work using third party testing agency to verify that completed construction complies with specified standards and technical requirements within the Contract Documents; these services do not include contract administration and reporting performed by Consultant, or Quality Auditing activities performed by Owner.

1.11.3 Quality Audit (Testing by Owner): Tests, inspections, procedures and related actions performed by the Owner during and after execution of the Work using third party testing agency to establish that work complies with Contract Documents and are additional to the Quality Control and Assurance provided by the Contractor, or contract administration and reporting performed by Consultant.

1.11.4 Responsibility for Quality Control: Testing and inspecting services are required to verify compliance with requirements specified or indicated for the project; these services do not relieve Contractor of responsibility for compliance with the Contract Document requirements:

1.11.4.1 Specific quality control requirements for individual construction activities are specified in the sections that specify those activities; requirements in those sections may also cover Production of standard Products.

1.11.4.2 Specified tests, inspections, and related actions do not limit Contractor's and Subcontractors’ quality control procedures that facilitate compliance with the Contract Document requirements.


1.11.4.3 Requirements for Contractor to provide quality control services required by Consultant, Owner, or Authorities Having Jurisdiction are not limited by provisions of this section.

1.11.5 Mock-ups: site erected example of work complete with specified materials and workmanship installed at locations acceptable to Consultant and as follows:

1.11.5.1 Reviewed and accepted mock-ups will become standards of workmanship and material against which installed work will be assessed.

1.11.5.2 Mock-ups that are found acceptable by the Consultant may form a part of the permanent work of the Project.

1.11.5.3 Modified mock-ups will form the standard of acceptance for the remainder of the Project where modifications are required.

1.11.5.4 Repair or replace mock-s as directed where mock-ups are found not acceptable.

1.11.5.5 Required mock-ups are listed in Technical Specification Sections; some mock-ups may require several sections of work to cooperate and construct a complete assembly. Coordinate the activities of these sections to ensure that required mock-ups are completed.

1.11.6 Inspections and Tests: Technical Specification Sections indicate specific requirements for site quality control inspections and testing and will be administered as follows:

1.11.6.1 Owner Responsibilities: Where quality control services are indicated as Owner's responsibility within the technical specification sections, Owner will engage a qualified testing agency to perform these services:

1.11.6.1.1 Owner will provide Contractor with names, addresses, and telephone numbers of testing agencies engaged and a description of the types of testing and inspecting they are engaged to perform.

1.11.6.1.2 Costs for re-testing and re-inspecting construction that replaces or is necessitated by work that failed to comply with the Contract Documents will be charged to Contractor.

1.11.6.1.3 Additional tests and inspections may be required by the Owner where additional tests are determined to be necessary to establish confirmation of performance.

1.11.6.2 Contractor’s Responsibilities: Provide quality control services specified or required by Authority Having Jurisdiction:

1.11.6.2.1 Where services are indicated as Contractor's responsibility, engage a qualified testing agency to perform these quality control services; Contractor shall not employ the same entity engaged by Owner, unless agreed to in writing by Owner.

1.11.6.2.2 Where services are indicated as the Owner’s responsibility, the Contractor shall contact Consultant and arrange with the Owner’s testing and inspection personnel to perform their Work at proper times.

1.11.6.2.3 Notify testing agencies at least three (3) working days in advance of time when work requiring testing or inspecting will be performed.

1.11.6.2.4 Where quality control services are indicated as Contractor's responsibility, submit a certified written report in duplicate of each quality control service to the Owner and Consultant.


1.11.6.2.5 Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor's responsibility.

1.11.6.2.6 Submit additional copies of each written report directly to Authority Having Jurisdiction when testing and inspections are required by the Authority Having Jurisdiction.

1.11.6.3 Manufacturer's Site Services: Engage a factory authorized service representative to inspect site assembled components and equipment installation, including service connections where indicated and submit written report of findings or test results to Owner and Consultant.

1.11.6.4 Testing Agency Responsibilities: Cooperate with Consultant and Contractor in performance of duties; provide qualified personnel to perform required tests and inspections:

1.11.6.4.1 Notify Consultant and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services.

1.11.6.4.2 Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.

1.11.6.4.3 Submit a certified written report, in duplicate, of each test, inspection, and similar quality control service through Contractor when tests are paid for by the Contractor, or to the Owner when paid for by the Owner.

1.11.6.4.4 Do not release obligations, revoke, alter, or increase requirements of the Contract Documents or approve or accept any portion of the Work.

1.11.6.4.5 Do not perform any duties of Contractor.

1.11.6.5 Associated Services: Cooperate with agencies performing required tests, inspections and similar quality control services, and provide reasonable auxiliary services as requested:

1.11.6.5.1 Notify agency sufficiently in advance of operations to permit assignment of personnel

1.11.6.5.2 Access to the Work 1.11.6.5.3 Incidental labour and facilities necessary to facilitate tests

and inspections 1.11.6.5.4 Adequate quantities of representative samples of materials

that require testing and inspecting 1.11.6.5.5 Assist agency in obtaining samples 1.11.6.5.6 Facilities for storage and site curing of test samples 1.11.6.5.7 Preliminary design mix proposed for use for material mixes

that require control by testing agency 1.11.6.5.8 Security and protection for samples and for testing and

inspecting equipment at project site

1.11.6.6 Repair: Repair damaged construction and restore substrates and finishes on completion of testing, inspecting, sample taking, and similar services:

1.11.6.6.1 Protect construction exposed by, or for quality control service activities.

1.11.6.6.2 Repair and protection are the responsibility of Contractor's regardless of the assignment of responsibility for quality control services.


1.11.7 Correction of Rejected Work: Remove defective Work, whether the result of poor workmanship, use of defective Products or damage and whether incorporated in the Work or not, which has been rejected by the Consultant as failing to conform to the Contract Documents:

1.11.7.1 Replace or re-execute in accordance with originally specified performance requirements.

1.11.7.2 Make good other work damaged by such removals or replacements promptly.

1.11.7.3 Owner may deduct from the Contract Price the difference in value between the Work performed and that called for by the Contract Documents; the amount of which will be determined by the Consultant, where corrective work is not expedient to repair rejected Work, or Work is not performed in accordance with the Contract Documents,

1.12 CONSTRUCTION SITE SAFETY REQUIREMENTS

CLARIFICATION:

Question from bidder: Site safety overlap between Civil GC currently on site and Amenities Building GC? Who is prime GC?

Wilco Civil GC is prime until September 15, 2014 and Amenities Building Contractor to take on WCB prime role on September 16, 2014.

1.12.1 Responsibility for Work Site Safety - This Contractor is "Prime Contractor":

1.12.1.1 Contractor shall, for the purposes of WorkSafe BC, and for the duration of the Work of this Contract:

1.12.1.1.1 Be the "Prime Contractor" for the "Work Site", and 1.12.1.1.2 Meet all requirements of the Occupational Health and Safety

Act and Regulations, Workers Compensation Board legislation, the Fire Code legislation and all other applicable laws that govern work place safety.

1.12.1.2 Contractor shall direct all Subcontractors, sub-subcontractors, Other Contractors, employees, suppliers, workers and any other persons at the “Work Site” on safety related matters, to the extent required to fulfill its “Prime Contractor” responsibilities pursuant to the Act, regardless of:

1.12.1.3 Whether or not any contractual relationship exists between the Contractor and any of these entities, and whether or not such entities have been specifically identified in this Contract.

1.13 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

1.13.1 Include for payment of, and supply and installation of temporary facilities and controls required for the project and as follows:

1.13.1.1 Temporary utilities include the following:

1.13.1.1.1 Sewers and drainage

RDNO Athletic Park Amenities Building 01 00 06 Project No.:04228V0100 General Requirements 2014-08-06 Addendum No. 2 Page 14 CLARIFICATION:

Question from bidder: Water connection to building site?

Water connection is available. Contractor to contact Denis Reading on-site power engineer. 250-549-6658 C.

1.13.1.1.2 Water service and distribution 1.13.1.1.3 Sanitary facilities, including toilets, wash facilities, and

drinking water facilities 1.13.1.1.4 Heating and cooling facilities 1.13.1.1.5 Ventilation

CLARIFICATION:

Question from bidder: Is there available construction power?

No provision for temporary power on site. Contractor to determine method for power.

1.13.1.1.6 Electric power service 1.13.1.1.7 Lighting 1.13.1.1.8 Telephone service

1.13.1.2 Support facilities include the following:

1.13.1.2.1 Temporary roads and paving 1.13.1.2.2 Dewatering facilities and drains 1.13.1.2.3 Temporary signs 1.13.1.2.4 Waste disposal facilities 1.13.1.2.5 Site offices 1.13.1.2.6 Storage and fabrication sheds 1.13.1.2.7 Lifts and hoists 1.13.1.2.8 Temporary stairs 1.13.1.2.9 Construction aids and miscellaneous services and facilities.

1.13.1.3 Security and protection facilities include the following:

1.13.1.3.1 Environmental protection 1.13.1.3.2 Temporary enclosures 1.13.1.3.3 Storm water, erosion and sedimentation controls 1.13.1.3.4 Tree and plant protection

CLARIFICATION:

Question from bidder: Contractor’s responsibility for site security and fencing?

Contractor to provide site fencing and security for construction.

1.13.1.3.5 Site enclosure fence 1.13.1.3.6 Security enclosure and lockup 1.13.1.3.7 Barricades, warning signs, and lights 1.13.1.3.8 Covered walkways 1.13.1.3.9 Fire protection

1.13.2 Design of Temporary Facilities: Contractor is responsible for design and safety of temporary facilities:

1.13.2.1 Temporary facilities of such nature that engineering proficiency is required for their design to ensure safety during construction shall be designed by a professional engineer in the employ of the Contractor.


1.13.2.2 Before the temporary structure is used, the engineer responsible for the design or their representative shall inspect the structure and issue a certificate stating that it has been constructed according to the engineer’s design.

1.13.2.3 Submit certificate to Consultant as an Informational Submittal as described above for Submittals.

1.13.3 Overloading of Structures: Take precautions to prevent any part the structure from being loaded with a load greater than its calculated bearing capacity until completion of construction:

1.13.3.1 Make every temporary support as strong as permanent support. 1.13.3.2 Do not place load on concrete floors until they have obtained their

permanent set and Consultant's authorization has been received.

1.13.4 Temporary Facility Requirements: Provide hoists, cranes and moving equipment, and shoring and bracing required for hoisting, lifting and moving equipment and materials required for the project into final position within the structure and as follows:

1.13.4.1 Notify affected Subcontractors and coordinate placement of hoisting, lifting and moving equipment, and shoring and bracings.

1.13.4.2 Provide qualified personnel to operate and erect hoists, cranes and moving equipment, and shoring and bracing.

1.13.4.3 Provide qualified engineer where site engineering is required to inspect and supervise erection procedures.

1.13.5 Notification Requirements: Prepare risk control plan and engineered lift study for any equipment or material movements that have the potential to overload the structure, adjacent buildings and structures, or affect occupant safety and as follows:

1.13.5.1 Notify the Consultant of engineered erection procedures for hoisting, lifting and moving equipment, and shoring and bracings.

1.13.5.2 Prepare risk control plan and engineered lift study before equipment and materials requiring detailed erection procedures sufficiently in advance of when they are scheduled to arrive on site to allow for Consultant’s review.

1.13.5.3 Submit risk control plan and engineered lift study to the Consultant as an Informational Submittal as described above for Submittals.

1.13.6 Project Signage: Erect one neatly lettered signboard listing the name of the Project, Owner, Consultants and Contractor; list Prime Mechanical, Electrical Subcontractors; layout and location of the project sign will be as detailed by the Consultant at a later date.

1.13.7 Site Storage and Overloading: Confine apparatus, storage of Products, and operations of employees to limits indicated by laws, ordinances, permits or the Contract Documents and that do not unreasonably encumber the premises with Products.

1.14 COMMON PRODUCT REQUIREMENTS

1.14.1 Product and Material Quality: Provide and pay for labour, Products, tools, construction machinery and equipment, water, heat, light, power, transportation and other facilities and services necessary for the performance of the Work in accordance with the Contract and as follows:


1.14.1.1 Provide only new Products unless otherwise specified in the Contract Documents; Products that are not specified shall be of a quality best suited to the purpose required and their use subject to the approval of the Consultant.

1.14.1.2 Maintain good order and discipline among their employees engaged on the Work and will not employ anyone who is not skilled in the task assigned to them.

1.14.2 Storage, Handling and Protection: Handle and store Products in a manner to prevent damage, adulteration, deterioration and soiling and in accordance with manufacturer's instructions when applicable and as follows:

1.14.2.1 Store packaged or bundled Products in original and undamaged condition with manufacturer's seals and labels intact.

1.14.2.2 Protect and store Products subject to damage from weather in weatherproof enclosures

1.14.3 Manufacturer's Instructions: Install or erect Products in accordance with manufacturer's instructions and as modified by Technical Specifications Sections; do not rely solely on labels or enclosures provided with Products; obtain written instructions directly from manufacturers and as follows:

1.14.3.1 Notify the Consultant in writing of conflicts between the specifications and manufacturer's instructions so the Consultant can establish the course of action.

1.14.3.2 Improper installation or erection of Products due to failure to comply with these requirements authorizes the Consultant to require removal and reinstallation at no increase in Contract Price.

1.14.4 Workmanship: Provide workmanship of Workmanship best quality executed by workers experienced and skilled in their respective duties for which they are employed and as follows:

1.14.4.1 Immediately notify the Consultant if required Work is such as to make it impractical to produce required results.

1.14.4.2 Do not employ any unfit person or anyone unskilled in their required duties.

1.14.4.3 Decisions as to the quality or fitness of workmanship in cases of dispute rest solely with the Consultant, whose decision is final.

1.14.5 Concealment: Conceal pipes, ducts and wiring in finished areas within floors, walls and ceilings, except indicated as being exposed as an architectural element; inform Consultant if there is a contradictory situation before installation and install as directed by Consultant.

1.15 EXECUTION REQUIREMENTS

1.15.1 Hours of Work: Confine hours of Work on site from 07:00 hours to 18:00 hours, local time, Monday through Friday, and as follows:

1.15.1.1 Review hours of work with Owner 1.15.1.2 Conduct work undertaken during normal operating hours in a manner

that does disrupt Owner’s operations 1.15.1.3 Arrangements for extended hours to those stated above or for any

Work required on Saturdays, Sundays or statutory holidays must be pre-arranged in writing with the Owner's representative through the Consultant.


1.15.1.4 No additional compensation will be paid by the Owner for overtime work where scheduling requires work to be completed on weekends, evenings, or nights unless directed specifically by the Owner.

1.15.2 Occupancy by Owner: Owner reserves the right to occupy the building and site for installation of equipment and storage of supplies at any time prior to date of Substantial Performance:

1.15.2.1 Such possession or use shall not be construed as final acceptance of the project or any portion thereof.

1.15.2.2 Contractor shall provide and maintain full services such as heat, light, water and similar services between time of occupancy by Owner, to date of Substantial Performance of the Work, at no cost to Owner.

1.15.3 Smoking Policy: Facility is a smoke free environment; no one will be allowed to smoke anywhere on site; both inside and outside of buildings except in area as directed by the Contractor; keep designated smoking areas clean and sanitary, do not permit butts to accumulate or enter the watershed.

1.15.4 Consumables Policy: Food or drink consumption by construction forces will only be permitted within areas designated by Contractor; keep designate eating areas clean and sanitary; use closed waste receptacles and remove trash on a daily basis.

1.15.5 Installation: Locate the Products and other components of the Work accurately, in correct alignment and elevation as indicated and as follows:

1.15.5.1 Make vertical work plumb and make horizontal work level. 1.15.5.2 Where space is limited, install components to maximize space

available for maintenance and ease of removal for replacement. 1.15.5.3 Conceal pipes, ducts, and wiring in finished areas, unless indicated

specifically as being exposed as architectural features:

1.15.5.3.1 In rooms or areas having no finished ceiling; pipes, conduits and ducts will generally be left exposed, except where indicated on the Mechanical drawings as built into walls or behind furring. Electrical conduit and fittings shall be built into walls.

1.15.5.3.2 In the event of conflicts occurring between equipment shown in concealed areas, observe the following order of priority:

Structural elements Plumbing drains Sprinkler piping Ductwork Heating piping Plumbing piping Electrical conduit

1.15.5.4 Maintain minimum headroom clearance of 2440 mm in spaces without a suspended ceiling.

1.15.6 Inform the Consultant of impending installation of fixtures, switches and attachments and confirm actual locations prior to final installation:

1.15.6.1 Location of fixtures, apparatus or outlets shown or specified shall be considered as approximate only. The actual location shall be as directed and required to suit conditions at the time of installation as defined by Consultant.


1.15.6.2 Locations noted on drawings are diagrammatic only. 1.15.6.3 Note furring requirements and limitations shown on the drawings. 1.15.6.4 Make allowance for the possibility that indications and locations shown

on mechanical and electrical drawings are diagrammatic. 1.15.6.5 Inform the Consultant before any masonry, concrete forming, or

installation work is carried out where the Contractor determines that furring allowances described above cannot be obtained.

1.15.7 Inform the Consultant before proceeding with the work where the location of holes in the structure could affect the nature or strength of the structure.

1.16 CUTTING AND PATCHING

1.16.1 Approvals: Submit written requests in advance of cutting or alteration which affects the following:

1.16.1.1 Structural integrity of any element of the Project 1.16.1.2 Integrity of weather exposed or moisture resistant elements 1.16.1.3 Efficiency, maintenance, or safety of any operational element 1.16.1.4 Visual qualities of sight exposed elements 1.16.1.5 Work of Owner or other contractor

1.16.2 Inspection: Inspect existing conditions, including elements subject to damage or movement during cutting and patching:

1.16.2.1 After uncovering, inspect conditions affecting performance of Work. 1.16.2.2 Beginning of cutting or patching means acceptance of existing

conditions

1.16.3 Perform cutting, fitting and patching including excavations and fill, to complete the Work and as follows:

1.16.3.1 Remove and replace defective and non-conforming Work. 1.16.3.2 Provide openings in non-structural elements of Work for penetrations

of mechanical and electrical work. 1.16.3.3 Perform Work to avoid damage to other Work. 1.16.3.4 Prepare surfaces to receive patching and finishing. 1.16.3.5 Cut rigid materials using power saw or core drill. Pneumatic or impact

tools not allowed. 1.16.3.6 Restore Work with new products in accordance with Contract

Documents. 1.16.3.7 Fit work tight to pipes, sleeves, ducts, conduit and other penetrations

through surfaces; allow for expansion and contraction of materials; install sealants and firestop per requirements of the technical specifications, and drawings.

1.16.3.8 At penetration of fire rated wall, ceiling or floor construction, completely seal voids with fire rated material, full thickness of the construction element.

1.16.3.9 Refinish surfaces to match adjacent finishes; for continuous surfaces refinish to nearest intersection. For an assembly, refinish entire unit.

1.17 ANCHORS AND FASTENERS

1.17.1 Fastenings: Provide metal fastenings and accessories in same texture, colour and finish as adjacent materials, and as follows:

1.17.1.1 Prevent electrolytic action between dissimilar metals and materials. 1.17.1.2 Use non-corrosive hot dip galvanized steel fasteners and anchors for

securing exterior work, unless stainless steel or other material is specifically requested in affected specification Section.


1.17.1.3 Space anchors within individual load limit or shear capacity and ensure they provide positive permanent anchorage. Wood, or any other organic material plugs are not acceptable; coordinate design of fastenings and anchors with requirements listed below.

1.17.1.4 Keep exposed fastenings to a minimum, space evenly and install neatly.

1.17.1.5 Fastenings which cause spalling or cracking of material to which anchorage is made are not acceptable.

1.17.1.6 Fixings to concrete decks: Do not pierce roof slabs. 1.17.1.7 Fixings to steel decks from below: Do not pierce top flutes.

1.17.2 Equipment Fastenings: Use fastenings of standard commercial sizes and patterns with material and finish suitable for service, and as follows:

1.17.2.1 Use heavy hexagon heads, semi-finished unless otherwise specified. 1.17.2.2 Use No. 304 stainless steel for exterior areas. 1.17.2.3 Bolts may not project more than one diameter beyond nuts. 1.17.2.4 Use plain type washers on equipment, sheet metal and soft gasket

lock type washers where vibrations occur. 1.17.2.5 Use resilient washers with stainless steel.

1.17.3 Provide anchors and fasteners as required to anchor each component securely in place, accurately located and aligned with other portions of the Work:

1.17.3.1 Mount components at heights directed by Consultant where mounting heights are not indicated.

1.17.3.2 Allow for building movement, including thermal expansion and contraction.

1.17.4 Anchors for systems, pipes, conduits and equipment, hangers and support systems, and connections to building structure shall be the responsibility of the installing Subcontractor; installing Subcontractor shall retain a professional engineer registered in Province of the Work to review/design anchor installation to ensure that all anchors and attachments to the structure are suitable for the purposes intended, properly installed, including those where installation deviates from design data and standards published by anchor and hanger support manufacturers:

1.17.4.1 Submit proof of load carrying capacity for standard anchors and hanger supports used in construction when requested by the Consultant or Contractor.

1.17.5 Do not use Powder Actuated Tools on site without prior approval of the Consultant; comply with requirements of the local Occupational Health and Safety Act, General Safety Regulations when powder actuated tools are used.

1.18 HOUSEKEEPING

1.18.1 Individual Subcontractors will be responsible for daily housekeeping under the Contractor’s cleaning program. Subcontractors will provide employees for general clean-up as directed by the Contractor.

1.18.2 Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully:

1.18.2.1 Comply with requirements in NFPA 241 for removal of combustible waste materials and debris.


1.18.2.2 Do not hold materials more than seven (7) days during normal weather or three (3) days if the temperature is expected to rise above 25C.

1.18.2.3 Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations.

1.18.3 Maintain Project site free of waste materials and debris .

1.18.4 Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work and safety of personnel in the area:

1.18.4.1 Remove liquid spills promptly. 1.18.4.2 Broom clean or vacuum the entire work area, as appropriate, where

dust impairs proper execution of the Work.

1.18.5 Keep installed work clean. Clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended. If specific cleaning materials are not recommended, use cleaning materials that are not hazardous to health or property, and that will not damage exposed surfaces.

1.18.6 Remove debris from concealed spaces before enclosing the space.

1.18.7 Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Performance.

1.18.8 Clean areas and spaces where cutting and patching are performed; completely remove paint, mortar, oils, putty, and similar materials:

1.18.8.1 Thoroughly clean piping, conduit, and similar features before applying paint or other finishing materials. Restore damaged pipe covering to its original condition.

1.18.9 Burying or burning waste materials on site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.

1.18.10 Clean and protect construction in progress and adjoining materials already in place during handling and installation. Apply protective covering where required to ensure protection from damage or deterioration until Substantial Performance.

1.18.11 Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

1.18.12 Contractor shall supervise construction operations to assure that no part of the construction; completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period.

1.19 PROJECT CLOSEOUT

1.19.1 Starting, Testing, Adjusting and Balancing (STAB): Coordinate requirements for STAB requirements for installed equipment with requirements of Mechanical and Electrical Divisions; implement a STAB program generally consisting of the following:

1.19.1.1 Start equipment and operating components to confirm proper operation 1.19.1.2 Remove malfunctioning units, replace with new units, and retest 1.19.1.3 Adjust operating components for proper operation without binding 1.19.1.4 Adjust equipment for proper operation 1.19.1.5 Test each piece of equipment to verify proper operation


1.19.1.6 Test and adjust controls and safeties 1.19.1.7 Replace damaged and malfunctioning controls and equipment 1.19.1.8 Comply with qualification requirements for Quality Control listed earlier

in this Section where a factory authorized service representative is required to inspect site assembled components and equipment installation.

1.19.2 Systems Demonstration: Demonstrate operation of each system to Owner before requesting final inspection and applying for Substantial Performance:

1.19.2.1 Instruct personnel in operation, adjustment and maintenance of equipment and systems, using provided operation and maintenance data as the basis for instruction.

1.19.2.2 Also refer to Mechanical and Electrical requirements for specific requirements for the following:

1.19.2.2.1 Equipment start-up 1.19.2.2.2 Fire alarm verification 1.19.2.2.3 Additional items identified in Technical Specification Sections

1.19.3 Closeout Procedures: Collect reviewed submittals and assemble documents executed by Subcontractor’s, suppliers and manufacturers as required below before final Application for Payment and as follows:

1.19.3.1 Execute transition of Performance and Labour and Materials Payment Bond to Warranty Period requirements.

1.19.3.2 Submit a final statement of accounting giving total adjusted Contract Price, previous payments, and monies remaining due.

1.19.3.3 Consultant will issue a final change order reflecting approved adjustments to Contract Price not previously made.

1.19.4 Takeover Procedures: Carefully inspect the Work and ensure it is complete before application for certificate of Substantial Performance; confirm that major and minor construction deficiencies are complete; that defects are corrected and that building is clean and in condition suitable for occupancy and as follows:

1.19.4.1 Notify the Consultant in writing, of satisfactory completion of the Work and request final review and confirmation that Work is ready for takeover by Owner

1.19.4.2 Consultant will prepare a list of deficiencies and defects if any exist that will require corrective action..

1.19.4.3 Make application for certificate of Substantial Performance when Consultant considers deficiencies and defects have been corrected and it appears requirements of the Contract have been performed,.

1.20 CLOSEOUT SUBMISSIONS

1.20.1 Operation and Maintenance Data: Provide an organized compilation of operating and maintenance data including detailed technical information, documents and records describing operation and maintenance of individual Products or systems as specified in the technical sections and as follows:

1.20.1.1 Binders: “D” ring type, heavy duty vinyl binders having clear plastic pockets on the spine and front cover for project information inserts; limited to a maximum of 75 mm spine width and no more than 2/3 full.


1.20.1.2 Binder Colours: Black 1.20.1.3 Content: Coordinate requirements with specific requirements contained

in the Technical Specifications required for each Bid Package; include cover sheets identifying:

1.20.1.3.1 Date submitted 1.20.1.3.2 Project title, location and project number 1.20.1.3.3 Names and addresses of Contractor and all Subcontractors 1.20.1.3.4 Table of Contents of all binder volumes and disciplines 1.20.1.3.5 List of warranties and guaranties for the project 1.20.1.3.6 List of approvals and certificates for the project

1.20.1.4 Material, Product or System Data: Include the following listing of information for each individual tab within the Operation and Maintenance Manuals:

1.20.1.4.1 Tab Contents: Include vendor name, and equipment make, model and serial number

1.20.1.4.2 Spare parts lists: Source of spare parts for materials that are not kept at site; list of spare parts that are required to be kept at site

1.20.1.4.3 Warranty or Guaranty information and claim procedure specific to material, Product or system

1.20.1.5 Operation Data: Description of each system and its controls and as follows:

1.20.1.5.1 Control schematics for each system including environmental controls

1.20.1.5.2 Description of operation of each system at various loads together with reset schedules and seasonal variances

1.20.1.5.3 Operation instruction for each system and each component 1.20.1.5.4 Description of actions to be taken in event of equipment

failure

1.20.1.6 Maintenance Data: Servicing, maintenance, operation and troubleshooting instructions for each item of equipment and as follows:

1.20.1.6.1 Maintenance schedules with tasks and frequencies including listing of tools required to complete maintenance and estimated task time

1.20.1.7 Performance Data: Equipment manufacturer's performance data sheets with point of operation as left after facility systematic testing and balancing was completed including the following:

1.20.1.7.1 Equipment performance verification test results 1.20.1.7.2 Special performance data as specified in individual Technical

Specification Sections

1.20.2 Maintenance Materials: As indicated in technical sections.

1.20.3 Record Documents: Record documents will consist of a hard copy of the Project Manual (Specification) and Drawings and will be used to accurately and neatly record deviations from contract documents caused by site conditions and change orders as follows:

1.20.3.1 Record locations of concealed components of mechanical and electrical services

1.20.3.2 Identify drawings as "Project Record Copy".


1.20.3.3 Maintain in new condition and make available for review on site by Consultant.

1.20.3.4 Submit record documents to Consultant on completion of Work and prior to final inspection.

2 Products

2.1 NOT USED

3 Execution

3.1 SPECIFICATION FORMATS AND CONVENTIONS

3.1.1 Specification Format: The specifications are based on MasterFormat jointly published by Construction Specifications Canada (CSC) and Construction Specifications Institute (CSI) using the 2014 updated master list of numbers and titles that classify work results or construction practices:

3.1.1.1 Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents.

3.1.1.2 Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete and not intended to be read as a continuous and sequential page-by-page requirement.

3.1.1.3 Consult the table of contents at the beginning of the Project Manual to determine numbers and names of sections in the Contract Documents.

3.1.1.4 The section numbers do not, and cannot indicate the scope of work for individual Subcontractors (trade scope of work), they are used to establish the total work required for the Project.

3.1.2 MasterFormat is primarily used to organize project manuals, organize detailed cost information and relate drawing notations to the specifications.

3.1.3 The 6 Number, 50 Division format replaces the previous 5 Number, 16 Division format used before 2004.

3.1.4 Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

3.1.4.1 Related Requirements: Related requirements listed in the specifications indicating specification sections that are related to work of the section do not create a trade scope of work:

3.1.4.1.1 Related requirements are provided to indicate closely coordinated requirements during preparation of the documents and that may aid the Subcontractor in fully incorporating components relating to their trade scope of work.

3.1.4.1.2 Subcontractors are expected to coordinate with sections affecting their work and ensure that trade scope of work is fully accounted for, including requirements of Division 00 and 01 and other sections that may not be listed in the listings associated with related requirements.


3.1.4.2 Laws, Statutes, Codes and Reference Standards: Dated reference standards listed in the Specifications generally reflect the version used to establish the performance requirements for the work described:

3.1.4.2.1 Reference to any provincial or national statutes and codes includes the full content of the code or statute including and amendment, revision or consolidation published by the Authority Having Jurisdiction.

3.1.4.2.2 Dated reference standards listed in provincial or national codes or statutes apply to the Work of the Contract.

3.1.4.2.3 Dated reference standards listed in provincial codes or statutes govern where an older or newer version of a reference standard is listed in the Specifications.

3.1.4.3 Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated to aid interpretation of the documents:

3.1.4.3.1 Words and meanings shall be interpreted as appropriate and are intended to be read as a whole, not extracted and read individually.

3.1.4.3.2 Words implied but not stated, shall be inferred as the sense requires.

3.1.4.4 Imperative Mood and Streamlined Language: Generally used in the Specifications to avoid assigning specific responsibilities to the Contractor or the Subcontractor that affect trade scopes of work:

3.1.4.4.1 Requirements expressed in the imperative mood are to be performed by Subcontractors.

3.1.4.4.2 Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Subcontractors or by others when so noted.

3.1.4.5 Use of Shall and Will: Use of the words shall and will is minimized throughout the specification, but are used to indicate preferred directives to the Contractor and Subcontractor where greater clarity to the documentation is achieved using those words:

3.1.4.5.1 For the purposes of this Contract, the word “shall” is a directive requiring that the Contractor and Subcontractor undertake a specific task or assignment.

3.1.4.5.2 For the purposes of this Contract, the word “will” is a directive indicating an action or task required by the Owner and Consultant.

3.1.4.6 Use of Singular and Plural Words: The language of the Specifications is essentially plural, and usage of singular and plural words is governed as follows:

3.1.4.6.1 Every attempt has been made to apply singular and plural word usage based on numbers of components required by the project; however, it is expected that use of singular and plural words will be interpreted in context to what the Contract Documents indicate.


3.1.4.6.2 The use of plural words when ascribed to a singular requirement shall be reasonably interpreted as relating to a singular requirement when a count of components described by the plural word indicates a single occurrence.

3.1.4.6.3 The use of a singular word version when ascribed to multiple requirements shall be reasonably interpreted as relating to multiple requirements when a count of components described by the singular word indicates multiple occurrences.

3.1.4.7 Use of Gender Specific Words: The language of the Specifications is generally written as nouns arising from the Contract and that relate to the partnerships, firms or corporations involved and generally avoid the use of gender specific pronouns where ever possible:

3.1.4.7.1 Words describing gender and that relate to the partnerships, firms and corporations can be interpreted as relating to the Contractor and Subcontractor as defined by the Contract within the context of what the Contract Documents require for those parties.

END OF SECTION

RDNO Athletic Park Amenities Building 01 65 00 Project No.:04228V0100 Owner Supplied Products 2014-08-06 Addendum No. 2 Page 1

1 General


1.1.1 Section 01 00 06 – General Requirements

1.2 COORDINATION

1.2.1 Contractor shall coordinate Owner supplied products with the Construction Schedule for delivery dates.

1.2.2 Contractor shall coordinate Owner supplied products, installed by the Contractor for installation requirements, blocking and servicing requirements and confirm dimensional requirements for items being built-in or attached to Contractor’s work.

2 Products

2.1 PREPURCHASED MATERIALS

2.1.1 The Owner has ordered and purchased, the following listed items of equipment, to be delivered to the Work site by the equipment manufacturer.

2.1.2 Owner Supplied Materials, Installed by Contractor:

2.1.2.1 Glulam

3 Execution

3.1 PREPARATION

3.1.1 Owner Supplied, Contractor Installed Materials: Contractor shall receive and unload each item, transport it to its designated place of installation and unpack, assemble and install, and connect to building services, and as follows:

3.1.1.1 Owner’s Responsibilities:

3.1.1.1.1 Arrange for delivery of shop drawings, product data, samples, manufacturer's instructions, and certificates to Contractor.

3.1.1.1.2 Deliver supplier's bill of materials to Contractor. 3.1.1.1.3 Arrange and pay for delivery to site in accordance with

Progress Schedule. 3.1.1.1.4 Inspect deliveries jointly with Contractor. 3.1.1.1.5 Submit claims for transportation damage. 3.1.1.1.6 Arrange for replacement of damaged, defective or missing

items. 3.1.1.1.7 Arrange for manufacturer's field services; arrange for and

deliver manufacturer's warranties and bonds to Contractor.

3.1.1.2 Contractor’s Responsibilities:

3.1.1.2.1 Designate submittals and delivery date for each product in progress schedule.

3.1.1.2.2 Review shop drawings, product data, samples, and other submittals. Submit to Consultant notification of any observed discrepancies or problems anticipated due to non-conformance with Contract Documents.

3.1.1.2.3 Receive and unload products at site.

RDNO Athletic Park Amenities Building 01 65 00 Project No.:04228V0100 Owner Supplied Products 2014-08-06 Addendum No. 2 Page 2

3.1.1.2.4 Inspect deliveries jointly with Owner; record shortages, and damaged or defective items.

3.1.1.2.5 Handle products at site including un-crating and storage. 3.1.1.2.6 Protect products from damage, and from exposure to

elements. 3.1.1.2.7 Assemble, install, connect, adjust, and finish products. 3.1.1.2.8 Provide installation inspections required by public

authorities. 3.1.1.2.9 Repair or replace items damaged by Contractor or

Subcontractor on site (under their control).

END OF SECTION

ENGAGE. INNOVATE. INSPIRE.

304, 1912 Enterprise Way | Kelowna, BC | V1Y 9S9 williamsengineering.com

Mechanical Addendum M-01

Project Name: RDNO Athletic Park Amenities Buildings

Client: Dialog

Project No.: 0030095.00 Date: 28-Jul-14

This addendum forms part of the Contract Documents and is to be read, interpreted, and coordinated with all other parts. The cost of all work contained herein is to be included in the Contract Sum. The specifications and drawings are complementary. Items listed under the specification in this addendum and having influence on the drawings are so deemed to alter the drawings. Items listed under the drawings in this addendum and having influence on the specification are so deemed to alter the specification.

Copy starts here

1. Drawings:

.1 Add Drawing M103 to the Primary Bid Documents. See attached.

Prepared by, Williams Engineering Canada Inc.

MICHAEL RAIVA, P.Eng. Mechanical

T 778.484.2983 F 778.484.3901 E [email protected]

End of Addendum No. M-01 \\Wgc.prv\wec\06-Kelowna\Projects\0029042.00\Files\D-Tender\Addenda\addendum#1\Addendum-01_RDNO-sports field.docx

RDNO Athletic Park Amenities BldgProject No.: 04228V0100

Bidders List July 22, 2014

Email:Bronag Contracting Ltd.2065 Parson RoadKelowna, B.C.Raymond Nagy [email protected]

Delnor Construction Inc111 -‐ 3677 Hwy 97NKelowna, B.C. V1X 5C3Candace Hinz [email protected]

Forma Construction2408 -‐ 24th AveVernon, B.C. V1T 8X3Don Schuster [email protected]

Greyback Construction402 Warren Avenue EastPenticton, B.C. V2A 3M2Jacquie Kenyon [email protected]

Maddocks Construction LtdBox 546Armstrong, B.C. VoE 1B0Craig Main [email protected]

Quma Project Inc2475 Bellvue AveWest Vancouver, B.C. V7V 1E1Peter Nilsson [email protected]

Sawchuk Develoments Co Ltd486 Adams RoadKelowna, B.C. V1X 7S1Kevin Imthorn [email protected]

General Contractor

RDNO Athletic Park Amenities BldgProject No.: 04228V0100

Bidders List July 22, 2014

Silver Rock Land CorpP.O. Box 1145Vernon, B.C. V1T 6M4Brent Ree [email protected]