ACTIVITY DESIGNTitle:

Re-Orientation Seminar on Guidelines and Documentary Requirements for Common Government TransactionsRationale: Pursuant to COA Circular 2012-01, dated June 14, 2014 entitled Prescribing the Revised Guidelines and Documentary Requirements for Common Government Transactions, the City Accountants Office has decided to conduct a re-orientation seminar to focal persons per office who are directed to process vouchers and other financial documents.

It has been observed that the processes for disbursements have become lengthy and delayed due to some circumstances that could be resolved through a seminar on documentary requirements for common government transactions within the prescribed standards set forth by COA. In view of these circumstances it has become imperative to reiterate the set of requirements for various transactions to implement a systematic and effective disbursement process with a view of generating timely and relevant audit results.Hence this design,

Objective: To implement a systematic and effective disbursement process with a view of generating timely and relevant reports

Participant:Focal Persons per office who are responsible of processing disbursements

Venue:

Peoples Hall

Date:

March 13, 2015

Budgetary Requirements: 65 persons

x50 snacks3,250.00 Total

3,250.00

Methodology:Lecture through Power point Presentation, Workshops, Open ForumDesign of the Seminar

Date/TimeObjectiveTopicActivitiesStrategiesPersons InvolvedExpected Outcome

March 13 15

8:00-8:30

To facilitate registration of participantsAccomplishment of Registration forms and handoutsDocumentationMerlyn Que

Signed registration forms and distributed handouts

8:30-9:00To conduct short opening programPrayer

Welcome Address

Introduction of participants

RationaleAssist in the progression of the program Dionesio Alesna

Edwin Litanon

The short opening program is carried out

9:00:10:00To introduce the common government transactions and documents requiredCOA Circular 2012-01 lecturePower point presentationAnna Marie BergadoAwareness of documentary requirements of common government transactions

10:00-11:00To discuss the common issues in processing disbursements

Issues on Processing DisbursementslecturePower point presentationAl Ray BergadoAwareness on the common issues on processing disbursements

11:00-12:00To facilitate an Open ForumCOA Circular 2012-01 Issues on Processing Disbursements

Question & Answer between participants and lecturerOpen ForumEngr. Canesio AlombroOpen forum conducted

Prepared by:Anna Marie Bergado

MAA IV

Recommending Approval:

RICA P. CARCUEVA, CPACity Accountant

Approved:

HERCULANO S. RONOLO

City Administrator