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ACTIONS Board of Supervisors Meeting of May 2, 2012

May 4, 2012

AGENDA ITEM/ACTION

ASSIGNMENT

1. Call to Order.

Meeting was called to order at 9:00 a.m. by the Chair, Ms. Mallek. All BOS members were present. Also present were Tom Foley, Larry Davis, Ella Jordan and Travis Morris.

4. Adoption of Final Agenda.

Mr. Boyd requested to move Agenda Item No. 13 to follow Agenda Item No. 7.

ACCEPTED the final agenda, as amended.

5. Brief Announcements by Board Members. Ann Mallek:

Announced that on May 8th, at 4:30 p.m. the

Tourism Awards will be held at Pippin Hill Farm and Vineyard, on Plank Road.

Announced that on May 10th, Board members

had been invited to a storm water bus tour by the Rivanna River Basin Commission from 12:00 p.m. to 4:00 p.m.

Dennis Rooker:

Announced that in Governing Magazine the FCC had set aside $4.5 billion, to help rural areas acquire broadband service throughout the United States, and the County should look into it.

6. Recognitions: a. Proclamation recognizing May 5-13, 2012 as

National Tourism Week.

Chair presented proclamation to Kurt Burkhart and George Benford.

b. Proclamation recognizing May 25, 2012 as Senior Independence Day.

Chair read proclamation. c. Spring Hill Baptist Church.

Chair presented recognition to Christine Alley and recognized John Neill, the DSS Family Support Worker at Agnor Hurt, who helped to make this happen.

(Attachment 1) (Attachment 2) (Attachment 3)

7. From the Public: Matters Not Listed for Public Hearing on the Agenda.

Following persons spoke about the request to VDoT for a public hearing on the proposed Route 29 bypass:

Perry Sennewald.

Don Gross

George Goodrich

Tim Hulbert

Saunders Midyette

Pete Borches

Randy Salzman

Mac Lafferty

Elly Tucker

George Larie

Jane Porter-Fogleman

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John Martin

Robert Humphris

Morgan Butler

Cynthia Neff

Jeff Werner

JJ Towler

Neil Williamson

Nancy Carpenter asked for the Board’s assistance in getting nine homeless County residents into The Crossings at 4

th and

Preston.

David Shreve introduced Deborah Lawrence, an Associate Professor at the University of Virginia, who was present to speak about climate change.

Deborah Lawrence spoke about climate change.

Charles Battig made a presentation on climate change.

13. Proposed Route 29 Bypass, Consideration of Request to VDOT for public hearing.

Motion that the Board forward a letter to VDoT requesting that they hold a public hearing on the draft environmental analysis and that the public hearing be held sometime after August 31, 2012 FAILED by a 3:3 (Boyd/Snow/ Thomas) vote.

8.2 Albemarle County’s FY12/13-FY16-17 Strategic Plan Goals and Objectives.

APPROVED all goal and objective statements for the County’s FY12/13–FY16/17 Strategic Plan.

County Executive staff: Proceed as approved. (Attachment 4)

8.3 Resolution on the issuance by the Economic Development Authority of the City of Norfolk of its revenue and refunding bonds in one or more series (the "Series 2012 Bonds") in an aggregate principal amount of up to $300,000,000 to assist Sentara Healthcare (Martha Jefferson Hospital).

ADOPTED resolution.

Mr. Boyd asked that staff provide information on the County’s ability to assess a fee on bond issuances, to include what localities are assessing fees, the impact, etc.

Clerk: Forward resolution to Kaufman & Canoles, Bond Counsel. (Attachment 5) County Executive staff: Provide information.

8.4 FY 2012 Budget Amendment and Appropriations.

APPROVED Appropriations #2012037, #2012068, #2012069, #2012070, #2012071, #2012072, and #2012075.

Clerk: Forward copy of signed appropriation forms to OMB, Finance and appropriate individuals.

8.5 Revised Community Use of County Facilities Policy.

APPROVED the revised Community Use of County Facilities Policy.

George Shadman: Proceed with approved policy. (Attachment 6)

8.6 Road Improvement Priorities for Virginia’s Working Draft Fiscal Year 2013-2018 Six-Year Improvements Program (SYIP).

ADOPTED the County’s Priority List as modified for this year.

Community Development: Proceed as approved. (Attachment 7)

8.7 SDP-2011-060. Colonial Nissan- Major Site Development Plan Amendment – Zoning Ordinance Waivers.

APPROVED the applicant’s requests for the

Community Development: Proceed as approved.

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following waivers: 1. Section 4.2 Critical Slopes 2. Section 4.12.15 (d) Sight Distance in

Parking Areas 3. Section 4.12.17 (d) Turning Radii Design

Requirement

8.8 SDP-2012-015. Ivy Fire Station at Kirtley Warehouse Development Plan Amendment – Zoning Ordinance Waiver.

APPROVED the applicant’s request for a waiver of Section 4.2, Critical Slopes.

Community Development: Proceed as approved.

8.9 CCP-2012-0001. Law Enforcement Firing Range (Firearms Training Facility at Keene Landfill Site).

Mr. Dumler asked for timeline of the project and that the Board be kept up-to-date.

Community Development: Provide information.

8.11 VDOT – Culpeper District, Albemarle County Monthly Report, May 2012.

Referring to the safety study on Polo Grounds Road and Proffit Road, Mr. Boyd asked to see the results of the study. He has also received a number of emails about backup at the traffic light during soccer games at Polo Grounds and Route 29, and asked that VDoT provide some feedback.

David Benish: Forward to VDoT.

9. Pb. Hrg: SP-2012-00001. Ivy Forum (Sign #90).

By a vote of 6:0, APPROVED SP-2012-00001 subject to one condition: 1. The indoor athletic facility use shall not

exceed two thousand (2,000) square feet.

10 Pb. Hrg: ZMA-2011-008. Three Notch'd Center (Sign #115).

By a vote of 6:0, APPROVED ZMA-2011-008 inclusive of the amended application plan and proffers dated January 26, 2012.

Clerk: Set out proffer. (Attachment 8)

11. Pb. Hrg: An ordinance to amend Chapter 2, Administration, of the Albemarle County Code, to amend Section 2-202, Compensation of board of supervisors.

By a vote of 5:1(Dumler), ADOPTED ordinance.

Clerk: Forward copy of signed ordinance to County Attorney’s office, and forward EAR forms to Human Resources and Payroll. (Attachment 9)

12. Pb. Hrg: An ordinance to amend Chapter 10, Offenses-Miscellaneous, of the Albemarle County Code, by adding Section 10-120.1, Designation of Police to Enforce Trespass Violations.

By a vote of 6:0, ADOPTED ordinance.

Clerk: Forward copy of signed ordinance to County Attorney’s office and Police. (Attachment 10)

At 11:06 a.m., the Board recessed and then reconvened at 11:17 a.m.

14. Board-to-Board, Monthly Communications Report from School Board, School Board Chairman.

RECEIVED.

15. SPCA Annual Report, Susanne Kogut, Executive Director.

RECEIVED.

16. Albemarle County Service Authority Quarterly Update, Gary O’Connell, Executive Director.

RECEIVED.

17. Rivanna Water and Sewer Authority Quarterly Update, Tom Frederick, Executive Director.

RECEIVED.

18. Closed Meeting. Personnel and Legal Matters.

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At 12:35 p.m., the Board went into Closed Meeting pursuant to Section 2.2-3711(A) of the Code of Virginia under subsection (1) to discuss and consider appointments to specific boards, committees and commissions; and under subsection (7) to consult with legal counsel and staff regarding specific pending litigation that challenges the legality of the approval of the Ragged Mountain Dam Project because a public discussion would adversely affect the litigating posture of the County.

19. Certified Closed Meeting.

At 1:38 p.m., the Board reconvened into open meeting and certified the closed meeting.

20. Boards and Commissions: Appointments.

REAPPOINTED Mr. Naresh Naran to the Charlottesville Albemarle Convention and Visitors Bureau Management Board, with said term to expire June 30, 2014.

APPOINTED Mr. Jason Burch to the Charlottesville Albemarle Convention and Visitors Bureau Management Board, to fill the unexpired term of Barbara Hutchinson, to expire June 30, 2013.

APPOINTED Ms. Kim Guenther to the Crozet Community Advisory Council, with said term to expire March 31, 2014.

APPOINTED Ms. Susan Bressack to the Community Policy and Management Team, with said term to expire May 31, 2015.

APPOINTED Mr. James Barber to the Fire Prevention Board of Appeals, with said term to expire November 21, 2016.

REAPPOINTED Mr. Sean Dougherty, Mr. K. Edward Lay, and Ms. Christine Devine to the Historic Preservation Committee, with said terms to expire June 4, 2015.

APPOINTED Mr. Jim McGrath to the Jefferson Area Board for Aging, to fill the unexpired term of Wallace McKeel., to expire on October 20, 2012.

REAPPOINTED Mr. Jason Dugas and Ms. Casey Beeghly to the Pantops Community Advisory Council, with said terms to expire June 30, 2015.

REAPPOINTED Ms. Debbi Goodman to the Piedmont Virginia Community College Board, with said term to expire June 30, 2016.

APPOINTED Mr. Sean Moynihan and Mr. Stephen Davis to the Piedmont Virginia Community College Board, with said terms to expire June 30, 2016.

APPOINTED Mr. Daniel Krasnegor to the Region Ten Community Services Board, with said term to expire June 30, 2015.

REAPPOINTED Mr. Rod Gentry and Ms. Barbara Kessler to the Workforce Investment Board, with said terms to expire June 30, 2013.

REAPPOINTED Mr. Ernest Allen to the Jefferson Area Community Criminal Justice

Clerk: Prepare appointment/reappointment letters, update Boards and Commissions book, webpage, and notify appropriate persons.

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Board, with said term to expire June 30, 2015.

21. Jefferson Area CHIP, Judy Smith, Executive Director.

RECEIVED.

22. Natural Heritage Committee Report, Lonnie Murray, Chairman.

RECEIVED.

23. CACVB Marketing Plan Update.

RECEIVED.

24. Discussion and to receive public comment: Target Study Recommendations for Albemarle County.

HELD.

By a vote of 6:0, ENDORSED, the target industries, complementary targets, and business and financial services, recommended by the Target Industry Study for Albemarle County.

County Executive office: Proceed as approved.

At 4:11 p.m., the Board recessed and then reconvened at 4:24 p.m.

25. Community Development 2012 Work Program.

By a vote of 5:1 (Boyd), ACCEPTED, the proposed 2012 Work Program and concurred with its prioritization.

Community Development: Proceed as approved.

26. From the Board: Committee Reports and Matters Not Listed on the Agenda. Rodney Thomas:

Suggested that the Board commemorate former School Board and Board member Charles Martin by plaque, resolution or renaming of road in Rivanna District.

Chris Dumler:

Prior to the THPDC meeting on Thursday, May 3

rd, there would be a presentation, movie and

snacks by UVA Students on Local Food Heritage, at the Water Street Center from 5:00 p.m. to 7:00 p.m.

Clerk: Work with Mr. Thomas.

27. Adjourn to May 9, 2012, 3:00 p.m., Room 241.

At 5:03 p.m., the Board adjourned until May 9, 2012.

ewj Attachment 1 – Proclamation recognizing May, 2012 as National Tourism Month Attachment 2 – Proclamation recognizing May 25, 2012 as Senior Independence Day Attachment 3 – Spring Hill Baptist Church Attachment 4 - Albemarle County’s FY12/13-FY16-17 Strategic Plan Goals and Objectives Attachment 5 – Resolution – Sentara Healthcare Attachment 6 – Community Use of County Facilities Policy and Reservation Application Attachment 7 – Fiscal Year 2013-2018 Six-Year Improvements Program (SYIP) Attachment 8 – Proffer - ZMA-2011-008. Three Notch'd Center Attachment 9 – Ordinance – Board of Supervisors Compensation Attachment 10 – Ordinance - Trespass

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ATTACHMENT 1

NATIONAL TOURISM WEEK MAY 5 – 13, 2012

WHEREAS, the travel and tourism industry in Albemarle County continues to be vital to our economic stability and growth; and it contributes significantly to our County’s cultural and social climate; and

WHEREAS, the travel and tourism industry supports the vital interests of the Albemarle County community, contributing to our employment, economic prosperity, international travel and relations, peace and understanding and goodwill; and

WHEREAS, the Charlottesville Albemarle Convention and Visitors Bureau is funded through the collection of the overnight hotel tax from County hotels, bed & breakfasts, and campgrounds; and

WHEREAS, the mission of the CACVB is to enhance the economic prosperity of the County by promoting, selling, and marketing the destination; and

WHEREAS, the CACVB supports and promotes the Monticello Artisan Trail, a vibrant agricultural scene and historic landmarks that attract out-of-area visitors who can enjoy the beautiful Albemarle County landscape; and

WHEREAS, in its most recent report, the Virginia Tourism Corporation disclosed that for 2010, $274.4 million in direct visitor spending occurred in Albemarle County; and approximately 2,832 jobs in Albemarle County are directly supported through the tourism and hospitality industry, which includes lodging, food service, attractions, transportation, agritourism, and the arts; payroll for these individuals was $50.6 million; and

WHEREAS, the U.S. Travel Association estimates that “1 out of every 9 jobs in the U.S. depends on travel and tourism;” and

WHEREAS, the U.S. Travel Association further estimates that “each U.S. household would pay $1,000 more in taxes without the tax revenue generated by the travel and tourism industry;” and

WHEREAS, every citizen in Albemarle County benefits from the positive economic impact of the tourism industry; and, it is fitting that we recognize the importance of travel and tourism to the health and vibrancy of our community;” and

NOW, THEREFORE, BE IT RESOVLED, that I, Ann Mallek, Chair of the Albemarle County Board of Supervisors, do hereby proclaim the week of

May 5 - 13, 2012 as

NATIONAL TOURISM WEEK

in Albemarle County, and I call upon all citizens to recognize the value of the tourism industry in our community and to observe this week with appropriate ceremonies and activities.

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ATTACHMENT 2

SENIOR INDEPENDENCE DAY

WHEREAS, we are ever mindful that our nation is built on the wisdom, talents, and hard work of those

who were born before us; and WHEREAS, we acknowledge with gratitude their contributions to those great gifts of peace and

prosperity which we now enjoy; and WHEREAS, as a society fortified by independence, our aim is to nurture those who are younger and

follow the example of those whose years exceed ours; and WHEREAS, our older citizens have worked long and hard to ensure that our lives are better, and our

community acknowledges and supports their right to live independently and actively into their later years.

NOW, THEREFORE, I, Ann H. Mallek, Chair, on behalf of the Albemarle County Board of Supervisors, do

hereby proclaim May 25, 2012, Senior Independence Day, and call upon all of our citizens to serve one another and the common good by celebrating this day going forward.

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ATTACHMENT 3

On behalf of the citizens and the Board of Supervisors of Albemarle County, we would like to recognize and commend

Spring Hill Baptist Church

for their collaborative work with the Albemarle County Social Services Family Support Program and Agnor

Hurt Elementary School. Spring Hill Baptist Church makes a significant contribution to the community through a variety of programs. We honor Spring Hill Baptist Church today for two of those programs –

The Saturday Tutoring Program and The Summer Day Camp.

The Tutoring Program began October 1, 2005 with five children and serves twenty-five children today. Some of these children are returning middle school students who also support the younger children. The service is free to the children and provided every Saturday by church volunteers and the Youth Minister. It includes transportation, lunch, educational games and outdoor activity. The church also pays for use of

the space at the school.

The Summer Day Camp began in 2008 serving twenty-two children for one week but grew to two one week camps serving fifty elementary and returning middle school students in 2011. The camp, staffed by church volunteers, provides academic tutoring, indoor and outdoor sports & games, fishing, swimming, nature walks, arts & crafts, and woodworking. All campers also get breakfast, lunch and snacks. A bus and driver are provided by the County Schools but the church pays for the entire camp including food,

materials, and all transportation costs.

We are strengthened and enriched as a community by the skills and dedication this church contributes to the community. As a local government, we could not begin to fund all the many services we receive for

free from this church that help make us a nationally recognized place to live.

The Albemarle County Board of Supervisors congratulates Spring Hill Baptist Church for the success of these two programs and expresses its thanks for the outstanding work they continue to do in support of

our community.

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ATTACHMENT 4

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ATTACHMENT 5

RESOLUTION OF THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA

WHEREAS, the Economic Development Authority of Albemarle County, Virginia (the "Authority"),

has considered the plans of Sentara Healthcare (the "Company"), a Virginia non-stock corporation that is the sole corporate member of Martha Jefferson Hospital (the "Hospital"), for the issuance by the Economic Development Authority of the City of Norfolk (the "Norfolk Authority") of its revenue and refunding bonds (the "Bonds") in an aggregate principal amount of up to $300,000,000 to assist the Company and its affiliates in (a) financing or refinancing the construction and equipping of a new Sentara Leigh Hospital bed tower to substantially replace the existing Sentara Leigh Hospital, located at 830 Kempsville Road in Norfolk, Virginia, including construction and equipping of the new bed tower, a replacement central utility plant, new structured parking, a new main entrance, telephone communications / infrastructure for the bed tower, improved clinical and support space, and renovations to public corridors; (b) advance refunding the entire principal amount of, and the accrued interest on, the Authority's Hospital Revenue Bonds (Martha Jefferson Hospital), Series 2002 (the "2002 Authority Bonds"), which financed certain capital projects and equipment of the Hospital, now located at 500 Martha Jefferson Drive in Albemarle County, Virginia (the "County"); (c) advance refunding the entire principal amount of, and the accrued interest on, the Industrial Development Authority of the County of Prince William Hospital Facility Revenue Bonds (Potomac Hospital Corporation of Prince William), Series 2003, which financed certain capital projects of Sentara Potomac Hospital, located at 2300 Opitz Boulevard in Prince William County, Virginia; (d) funding any required reserve funds; and (e) financing costs of issuance allocable to the Bonds;

WHEREAS, as referenced above, a portion of the proceeds of the Bonds will be applied to advance refund obligations of the Authority the proceeds of which were allocated to facilities of the Hospital located in the County; WHEREAS, the Authority held a public hearing on April 10, 2012, with respect to the advance refunding of the 2002 Authority Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"); WHEREAS, Section 147(f) of the Code provides that the highest elected governmental officials of the governmental unit having jurisdiction over the area in which any facility financed with the proceeds of a private activity bond is located shall approve the issuance of such bond; WHEREAS, the Hospital is located in the County and the members of the Board of Supervisors of Albemarle County, Virginia (the "Board"), constitute the highest elected governmental officials of the County; WHEREAS, the Authority has adopted a resolution recommending that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution, a statement in the form prescribed by Section 15.2-4907 of the Code of Virginia of 1950, as amended (the "Virginia Code"), and a reasonably detailed summary of the comments expressed at the public hearing, as required by Section 15.2-4906 of the Virginia Code, have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA:

1. That the Board approves the issuance of the Bonds by the Norfolk Authority to the extent required by the Code.

2. That the approval of the issuance of the Bonds, as required by the Code, does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Company, the Hospital or any other person, and that the Bonds shall provide that the Authority and the County, among others, shall not be obligated to pay the Bonds or the interest thereon or other costs

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incident thereto, and neither the faith or credit nor the taxing power of the Commonwealth of Virginia or the County shall be pledged thereto.

3. That this resolution shall take effect immediately upon its adoption.

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ATTACHMENT 6

COMMUNITY USE OF COUNTY FACILITIES

A) Generally

1. The Board of Supervisors believes in the full and best possible utilization of the physical facilities belonging to the citizens of the County. To achieve this end, the use of County facilities for governmental, school and related activities, as well as by outside organizations and groups, shall be encouraged when these activities will not interfere with the routine business of the County.

2. Proper protection, safety and care of County property shall be primary considerations in the

use of County facilities. B) Eligible Organizations

1. The Board has classified various organizations and groups for the purposes of priority and the charging of fees.

1. Classification

I. County government and School-affiliated or related groups. II. Youth agencies, educational, recreational, cultural, political, civic, charitable, social,

veterans’ or religious groups or organizations. III. Profit making or Private groups, organizations, or businesses.

2. Membership

The membership of any group or organization requesting the use of County facilities must be largely from the County of Albemarle. This restriction shall not exclude the use of certain facilities, as determined by the County Executive, by state and national organizations that have a local sponsoring division of such organization.

3. Commercial Activities

Commercial use of County property by any organization or individual is expressly prohibited.

C) Applications and Approval

1. Applications must be sponsored by reputable and established clubs, societies or organizations that can be held responsible for the payment of charges, compensation for damages to property and for use of the property in reasonable conformity with the regulations on the application.

2. The Board authorizes the County Executive or his designee to approve all applications for the

use of County facilities that meet the requirements of the Board, that comply with implementing regulations the County Executive deems necessary to protect County property and that do not conflict with established business or commercial interests in the community. The County Executive shall design such application forms as are required. The completed and signed form shall be a binding agreement upon the applicant and the County.

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3. No rental application will be considered more than six months prior to the desired rental date.

4. The County Executive or his designee reserves the right to cancel a rental contract up to ten calendar days prior to a scheduled rental.

5. The Lane Auditorium and COB – 5

th Street Room A are available during business hours (8:00

a.m. – 5:00 p.m. Monday through Friday) only if the applicant provides shuttle bus services or off-site parking for participants of the meeting. On-site parking is not available for large meetings during business hours.

6. All activities shall end, with County facilities vacated, no later than 10:00 p.m. 7. The Lane Auditorium is not available on any day during which a local government board,

commission, or other duly appointed entity is scheduled to use the facility due to the possibility of these meetings running beyond the scheduled end time.

8. Meeting rooms and Auditorium are not available on holidays, scheduled or declared, when

the County Office Building is closed. 9. Reservations will automatically be cancelled when the County office buildings are closed due

to inclement weather or emergency conditions.

10. County Office Buildings’ Grounds and Parking Lots: a. Unless otherwise specifically allowed in this policy, the Grounds of the County Office

Buildings are not open for public use. For purposes of this restriction, the Grounds do not include parking lots that are open for public use or sidewalks, provided that ingress and egress are not obstructed and that use of those parking lots or sidewalks does not interfere with the conduct of County business.

b. Parking in County parking lots for purposes not related to business being conducted in or

on County facilities shall not be permitted during the County’s regular business hours, or during meetings of the Board of Supervisors, Planning Commission, or School Board. In addition, there shall be no public parking in such lots between the hours of 2:00 a.m. and 6:00 a.m. At such other times, unrestricted spaces in parking lots are open to the public for general parking purposes.

c. Veterans’ Memorials. The County Executive or his designee may consider requests for

the use of the area in proximity to the veterans’ memorials on the Grounds by veterans’ groups or organizations consistent with this policy. Such requests must be made and approved no less than 5 business days before the proposed activity.

d. At no time shall vehicles be parked on the lawns or pedestrian walkways. e. Unauthorized users of County facilities or Grounds are subject to removal and/or

prosecution for trespassing.

D) Fees (See Attachment)

1. The County Executive shall establish a minimum schedule of fees and may make additional adjustments in the fees. The minimum schedule and additional adjustments shall be based upon the classification of the group or organization, the facilities to be used, the size of the group, the objectives of the organization, the approximate cost to the County and the purpose for which the facility will be used.

2. In general, the County Office Building Rental Charges schedule (attached below) will apply.

3. A full rental fee shall be charged to all groups (except Classification I) when County facilities

are to be used for fund raising and/or when an admission charge is levied.

4. All fees must be paid at least seven (7) calendar days in advance, and the sponsoring

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organization whose name appears on the application shall be held responsible for any and all damages to property and equipment.

E) Protection of County Property

1. An employee or agent of the County shall be on duty on the property at times when the facilities are in use. No equipment or furnishings may be used or moved without the consent of the employee in charge if such usage is not in conformity with the contracted agreement. The employee in charge may expel any group if said group, after ample warnings, fails to adhere to the provisions of their rental agreement.

2. The sponsoring organization shall be responsible for crowd control measures, including the

employment of police protection when required. Such control shall be arranged in advance when deemed necessary by the County Executive or his designee.

F) Safety

1. Organizations and individuals using the facility shall be responsible for familiarizing themselves with the nearest exits in case of emergency evacuation. Each conference room has a Fire Escape Plan posted at its entrance which shows the primary and secondary escape routes.

G) Deposits

1. A cash bond or deposit may be required at the discretion of the County Executive or his designee prior to use of the property.

Lane Auditorium and COB-5

th Street Room A Rental Charges

Classification Weekday-Business Hours Weekday-Evening

I. County/Schools* No Charge No Charge

II. Youth agencies, educational, recreational, cultural, political, civic, charitable, social, veteran’s or religious groups or organizations

$18.00 flat fee $40.00 per hour

III. Profit Making or Private Groups, Organizations or Businesses

$200.00 flat fee $200.00 flat fee

* Departments directly supervised or sponsored by the County Executive/Superintendent or sponsored by the local office of the Virginia Cooperative Extension The Lane Auditorium and COB – 5

th Street Room A are available during business hours (8:00 a.m.-5:00

p.m. Monday through Friday) only if the Applicant provides shuttle bus services or off-site parking for participants of the meeting. On-site parking is not available for large meetings during business hours.

County Office Building Meeting Rooms Rental Charges (Other than for Lane Auditorium and COB-5th

Street Room A)

Classification Weekday-Business Hours Weekday-Evening

I. County/Schools* No Charge No Charge

II. Youth agencies, educational, recreational, cultural, political, civic, charitable, social, veteran’s or religious groups or organizations

$18.00 flat fee $40.00 per hour

III. Profit Making or Private Groups, Organizations or Businesses

$40.00 per hour $40.00 per hour

* Departments directly supervised or sponsored by the County Executive/Superintendent or sponsored by the local office of the Virginia Cooperative Extension

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Additional Charges 1. Each additional room used shall incur an additional charge, pursuant to the above schedule. 2. Requests to set up additional chairs/tables shall incur a flat $18.00 charge. 3 Any portion of a meeting scheduled past 5:00 p.m. will be subject to the applicable weekday evening

rate. 4. For any event at which food is served, a $150.00 security deposit will be charged, to be returned

upon satisfactory inspection of facility. _____

Application Number____________

APPLICATION FOR RESERVATION OF ALBEMARLE COUNTY FACILITIES OR GROUNDS I (we) __________________________________________________________, on behalf of ___________________________________________________________________ (organization) (the “Applicant”), have read and understand the attached rules and regulations and in accordance with same, I (we) hereby make application for the use of Room ____________ (space wanted) on _________________ (date), between the hours of ___________ and ___________ under the conditions indicated below: 1) The exact purposes, for which the space will be used, including the exact kind of equipment and

apparatus to be brought on the property and any special equipment desired to be used: ___________________________________________________________________________________________________________________________________________________

2) The following person(s) (include contact information) will be in charge of the program:

___________________________________________________________________________________________________________________________________________________

3) The schedule of admission charges will be as follows:

___________________________________________________________________________________________________________________________________________________

4) The proceeds from such charges will be distributed and used as follows:

___________________________________________________________________________________________________________________________________________________

5) Number of anticipated people attending:_________________________________________ Number of anticipated parking spaces needed: ____________________________________ 6) Will food be served during this event (YES/NO)? _________________________________ General Rules and Responsibilities of Individuals/Organizations Using County Facilities

On behalf of the Applicant, the undersigned acknowledges and hereby agrees to ensure compliance with the following rules and responsibilities:

1. The rental fee shall be paid prior to the rental date. 2. A representative designated as the Applicant’s “responsible individual” shall remain on site

throughout the rental period. 3. The Applicant shall provide appropriate supervision of all the individuals using the facility (to

include the audience in case of performances). 4. The Applicant shall ensure all general and specific rules and regulations are adhered to, and

safeguard all County property entrusted into its care. 5. Only the room/facility specifically requested and paid for (and adjacent restrooms) shall be used.

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6. Auditorium furniture shall not be moved or otherwise rearranged. 7. No food or drink shall be brought into the Lane Auditorium. 8. Other than guide dogs, hearing dogs, and service dogs for persons with disabilities, no animals

shall be allowed in County buildings, without the County’s prior consent. 9. No tobacco or alcohol shall be brought onto any County grounds or into any County facility. 10. Rental of the Lane Auditorium shall not include the use of its audio/visual/recording/ computer

equipment, except by Class 1 Departments (directly supervised by the County Executive/Superintendent or sponsored by the Virginia Cooperative Extension). Other groups may bring their own equipment, if desired.

11. The Applicant shall be responsible for all damage to County property and shall either (choose one): ______(a) Maintain commercial general liability insurance (of not less than $1,000,000 per

occurrence and $2,000,000 aggregate combined limit) that insures it, the County of Albemarle, its officers, employees and agents against claims of personal injury, including death, as well as against claims for property damage, which may arise from the operations of the Applicant, of any agent, or of anyone directly or indirectly employed by either of them. The Applicant shall provide Certificate(s) of such insurance; OR

______(b) Indemnify and hold harmless the County and any of its officers, employees and agents for any and all claims of any kind asserted for any damage, loss, injury or death to persons or property arising out of the above use of County property, including attorney’s fees.

Nothing herein shall be construed as a waiver of the sovereign immunity of the County.

Failure to adhere to these terms and conditions may be used as grounds to bar future use of County facilities. Allowing a group/organization to use the County’s facilities does not constitute an endorsement of the group/organization’s policies, beliefs or practices.

I hereby certify that I am authorized to sign on behalf of the Applicant. I assume full responsibility

for compliance with the above Rules.

Signed ________________________________________ (Applicant)

By ___________________________________________ Address _______________________________________ Phone Number __________________________________

______________________________________________________________________________ FOR OFFICE USE ONLY - ACTION TAKEN 1) ( ) Approved for use of Room ____________ on _____________________________ pending receipt of rental fee. 2) Total rental fee: $_________________ Due Date(s):_______________________ 3) Classification:____________________________ 4) ( ) Disapproved for reason described below:

________________________________________________________________________________________________________________________________________________

County of Albemarle (General Services) By:_________________________________ Revised: 9/30/99, 7/3/02, 3/19/08, 4/7/2010, 4/22/10, 01/27/2012

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ATTACHMENT 7

ALBEMARLE COUNTY RECOMMENDED PRIORITIES FOR FY 2013-2018 SYIP MAY 2, 2012

I. MAJOR IMPROVEMENTS

1. Improvements to Route 29 North Corridor:

a. Funding of 29H250 Phase II Study, Option B design recommendations, most particularly additional north and southbound lanes on Route 29 from the Hydraulic Road intersection to the Route 250 Bypass and an additional ramp lane from Route 29 southbound onto the Route 250 Bypass West; Places 29 Priority project; Primary/Proffer/City funds – Partial funding committed to design and construct.

b. Construct Hillsdale Drive extension from Hydraulic Road to Greenbrier Drive; Places 29 Priority project; Urban funds/Private right of way donations – Designed and being funded to construct.

c. Construct Berkmar Drive extension. Places 29 Priority project; Portion being constructed in Hollymead Town Center; CIP funding – available for design only (no funding to construct).

2. Improve Route 250 East corridor as recommended in the Pantops and Village of Rivanna Master Plans (improvements to I-64 interchange, pedestrian crossings in Pantops, parallel roads, new bridge/crossing at Rivanna River and widening of Route 250 east from the I-64 interchange to Village of Rivanna). [note: I-64 exit ramp improvements completed] Portions of parallel roads constructed in private projects; no additional funding to design or construct.

3. Improvements in accord with the recommendations of the Crozet Master Plan: a. Implement sidewalk plan (per Downtown Sidewalk and Parking Study and Crozet

Master Plan); CIP/Enhancement/Revenue Sharing funds - Crozet Ave. Streetscape project designed and funded to construct.

b. Create bike lanes to and in downtown; Secondary/Revenue Sharing funds – Jarman’s Gap Rd. under construction; Library Ave. partially built.

c. Construct Eastern Avenue, to include the Lickinghole Bridge and a railroad crossing; Portion constructed in private project; Location plan complete. No funding to design or construct.

d. Construct un-built sections of Library Ave. east from Crozet Avenue to Hill Top St. CIP funds - Portion constructed; No additional funding to design or construct.

4. Widen Route 20 North from Route 250 to Elks Drive/Fontaine Drive intersection, including bike lanes and sidewalks. No funding.

5. Undertake improvements recommended in the Southern Urban Area B Study, including improvements to Fontaine Avenue and construction of Fontaine Avenue to Sunset Avenue connector road. Proffer for a portion of Fontaine Ave. to Sunset Ave. Connector; No additional funding to design or construct.

6. Widen Route 20 South from I-64 to Mill Creek Drive, including bike lanes and sidewalks. No funding.

7. Improve two intersections on Route 20 (Valley Street) in Scottsville: the Warren Street intersection and the Hardware Street intersection. No funding.

II. TRANSIT IMPROVEMENTS

1. Regional Transit Authority - Funding to establish a regional transit authority to provide expanded transit service to Albemarle County and Charlottesville. No funding.

2. Expand Existing Service - Funding to expand existing transit service capacity for CAT, JAUNT and RideShare, including capital projects to enhance capital operations (such as bus pull-outs, shelters, etc.). Limited funding in CIP for 2-4 bus stops/shelters.

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3. Funding for Transit Operational Costs - Fully fund the State’s existing formula share of transit operating costs or provide fuel subsidies in the face of rapidly escalating fuel costs. Services provided in County by CAT are County funded.

4. Inter-City Rail – Maintain increased inter-city rail service initiated to Charlottesville/Albemarle County in 2009. State funded through 2012.

5. Provide new service to Avon Street/Urban Neighborhood 4 area. No funding. 6. Provide new service in the US 29 North corridor/Hollymead/Airport. No funding.

III. SAFETY IMPROVEMENTS

1. Construction of pedestrian walkways and/or bikeways along primary roads in the County’s Urban Neighborhoods and Development Areas as part of road widening/improvement projects. Absent major road improvements, the following are prioritized for pedestrian and/or bikeway improvement: a. Route 240 in downtown Crozet; Enhancement/Revenue Sharing funds –

Crozet Ave. streetscape project designed and funded to construct. b. Pedestrian crossings at strategic locations on Rt 29 North; No funding. c. Route 250 East in Pantops - complete existing sidewalk system through

extension and connections; provide pedestrian crossings at strategic locations; CIP funding – under construction.

d. Route 250 West from the City limits to the 250 Bypass area; No funding. e. Route 20 South from City limits to Mill Creek Drive extended. No funding. f. Route 250 West in Crozet (Cloverlawn/Blue Ridge Shopping Center/Cory

Farms subdivision area). Limited funding available (County CIP). 2. Intersection improvements on Route 250 West at: 1) Tilman Road; 2) Owensville Road;

3) Route 240 (at Mechums River Bridge). Improvements to address traffic control, such as traffic light, round-about, or other such improvements. No funding.

3. Full lane widths, paved shoulders and spot improvements on Route 22 and Route 231. No funding.

4. Traffic control improvements at the intersection of Route 250 West and Route 151 (traffic light, round-about, or other such improvements). No funding.

OTHER APPROVED PROJECTS FULLY FUNDED IN THE STATE SIX YEAR IMPROVEMENT PLAN

Rt. 250 Bypass, Construct Interchange with McIntire Road (Charlottesville)

McIntire Road Extended, Construct 2 Lanes (Charlottesville)

Route 29 Corridor Improvements, reconstruction with added capacity from Ashwood Boulevard to Town Center Drive

Route 29 Western Bypass, New Construction

Bridge Replacement, Route 250 over Little Ivy Creek

Various spot and safety improvements--5 projects on Rt. 29, Rt. 53, Rt. 20, Rt. 250 (flashing lights, shoulder widening, signage and guardrail, turn lane improvements)

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ATTACHMENT 8

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ATTACHMENT 9

ORDINANCE NO. 12-2(1) AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE II, BOARD OF SUPERVISORS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA. BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 2, Administration, Article II, Board of Supervisors, of the Code of the County of Albemarle, Virginia, is hereby amended and reordained by amending Section 2-202, Compensation of Board of Supervisors, as follows: CHAPTER 2. ADMINISTRATION

ARTICLE II. BOARD OF SUPERVISORS

Sec. 2-202 Compensation of board of supervisors. The salary of the board of supervisors shall be fourteen thousand eight hundred thirty-four ($14,834.00) for each board member effective July 1, 2012. In addition to the regular salary, the vice-chairman shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting chaired and the chairman shall receive an annual stipend of one thousand eight hundred dollars ($1,800.00). (6-13-84; 5-8-85; 5-14-86; 7-1-87; 7-6-88; 6-7-89; Ord. of 6-13-90; Ord. of 8-1-90; Ord. of 8-7-91; Ord. of 7-1-92; Ord. No. 95-2(1), 6-14-95; Ord. No. 98-2(1), 6-17-98; Code 1988, § 2-2.1; Ord. 98-A(1), 8-5-98; Ord. No. 99-2(1), 5-5-99; Ord. No. 00-2(1), 6-7-00; Ord. 01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Ord. 03-2(1), 6-4-03; Ord. 04-2(1), 6-2-04; Ord. 05-2(1), 6-1-05, Ord. 06-2(1), 6-7-06; Ord. 07-2(1), 6-6-07; Ord. 08-2(2), 6-4-08; Ord. 11-2(1), 5-4-11; Ord. 12-2(1), 5-2-12) State law reference--Compensation of board of supervisors, Va. Code § 15.2-1414.3.

This ordinance shall be effective on and after July 1, 2012.

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ATTACHMENT 10

ORDINANCE NO. 12-10(1) AN ORDINANCE TO AMEND CHAPTER 10, OFFENSES-MISCELLANEOUS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 10, Offenses-Miscellaneous, is hereby amended and reordained as follows: By Adding: Sec. 10-120.1 Designation of Police to Enforce Trespass Violations

Chapter 10. OFFENSES-MISCELLEANOUS

Sec. 10-120.1 Designation of Police to Enforce Trespass Violations

An owner, lessee, custodian, or person lawfully in charge of any real property may designate the Albemarle County Police Department as a “person lawfully in charge of the property” for the purpose of forbidding another to go or remain upon the lands, buildings, or premises as specified in the designation. The decision whether to accept or rescind any such designation is solely within the discretion of the chief of police or his designee, who may base his decision on factors including, but not limited to, resource levels of the police department and the proper allocation of resources. Any such designation shall be in writing on forms promulgated by the chief of police and the county attorney and shall be kept on file with the police department. The chief of police, in consultation with the Commonwealth’s Attorney and the county attorney, shall promulgate rules, regulations, and/or procedure for the acceptance, use, and rescission of such designation. State law reference – Va. Code § 15.2-1717.1.