acris e-recording for portal companies next steps october 30, 2013 10/30/2013

11

Upload: abigayle-parrish

Post on 17-Dec-2015

214 views

Category:

Documents


1 download

TRANSCRIPT

Page 1: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013
Page 2: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

ACRIS e-Recording for Portal Companies

Next StepsOctober 30, 2013

10/30/2013

Page 3: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Topics

• Significant Decisions Made• High Level Timeline

- Beta / Release Candidate Deploy- UAT Ongoing

• Go Live Planning

10/30/2013

Page 4: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Significant Decisions Made• Data Currently Collected by Cover Page is Required• Existing Services / Existing Model will be Extended• Solution will be Common for All Portal Companies• Tax Form Creation via Web Services Optional

- Tax Trans ID Required for Transfers (Deeds, etc.)- While Optional, Tax Form Creation via Web Services is not recommended for

the first phase due to timeline / resource constraints• ACH is not currently available, but is being considered. Echeck payment for multiple

transactions is supported. Payment can be made any time of the day. • Transactions will not be recorded until paid in full.• Electronic Submissions will be Performed under Portal Company Account and not

under an individual’s Customer Account.• ACRIS Transaction transfer functionality will NOT be added to the first release of

the ACRIS Esubmission Web Services.• Other enhancements will be considered after the first release.

410/30/2013

Page 5: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

High Level TimelineStart Dates of EtaxCoverPageWs EpaymentsWs EsubmissionWs

Environment for Dev / Test 9/20/2013 9/20/2013 9/20/2013

Initial Design 8/8/2013 8/9/2013 8/5/2013

Draft Specification 8/12/2013 8/12/2013 8/7/2013

Specification Public Review 8/23/2013 8/23/2013 8/23/2013

Finalize Specification 8/30/2013 8/30/2013 8/30/2013

Release Specification / Guide 9/20/2013 9/20/2013 9/20/2013

Development 8/26/2013 8/26/2013 8/26/2013

Alpha Deploy 9/20/2013 9/20/2013 9/20/2013

System Integration Testing 9/23/2013 9/23/2013 9/23/2013

Beta Deploy 10/4/2013 10/4/2013 10/4/2013

Second Beta / Release Candidate Deploy 10/11/2013 10/15/2013 10/11/2013 10/15/2013 10/11/2013 10/15/2013

User Acceptance Testing 10/14/201310/21/2013 10/14/2013 10/21/2013 10/14/2013 10/21/2013

Third Beta Deploy TBD (as needed) TBD (as needed) TBD (as needed)

Performance Testing 10/28/2013(TBD) 10/28/2013 (TBD) 10/28/2013 (TBD)

Deployment 11/4/2013 11/11/2013 11/4/2013 11/11/2013 11/4/2013 11/11/2013

EtaxCoverPageWs

EsubmissionWsEpaymentsWs

Portal Companies

10/30/2013

Page 6: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Go Live Planning

• Electronic Submission Registration• E-Check ACH Debit Block• Portal Company MOU• Ramp Up Plan

- By document type- By submitter- By activity

• Other Concerns

610/30/2013

Page 7: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Electronic Submission Registration

You need to do all of the following in order to become a registered E-submitter:• If you have not already done so, establish a NYC.ID account and become an ACRIS

registered user:Select the Create Tax Forms/Create Cover Page option from the ACRIS Main Menu.Click on the Create an Account button.

• If you have already established an account, Select the Create Tax Forms/Create Cover Page option from the ACRIS Main Menu.

• Log in as a Registered User.• On the Select ACRIS Profile screen, click the Register for E-submission button and click

OK.• Print and complete the ACRIS Registered Submitter Registration Agreement and

Enrollment for eRecording Application and submit it.• Receive an email approving your E-submission Registration Request.

Note that is not sufficient to just complete and submit the application.

710/30/2013

Page 8: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

E-Check ACH Debit Block

• E-Check payments to the New York City Department of Finance are processed by ClearTran as ACH debits. Some financial institutions offer a “Debit Block” service for some banking accounts. A Debit Block is a restriction placed on a bank account to prevent unauthorized debits to the account. A debit block must be removed before an ACH Debit transaction can occur successfully. If you are unsure if your bank account has a debit block, contact your financial institution for more information.

• For ACH Debits, you may also provide your bank with the New York City

Department of Finance’s ACH Company ID and bank – 1136400434 / Bank of America. This number allows your bank to identify the New York City Department of Finance as an acceptable party to debit the account and bypass a debit block.

810/30/2013

Page 9: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Portal Company MOU

• Does each portal company require?• Submission of drafts to DOF for review• Ability to revise• Timing

910/30/2013

Page 10: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Open Discussion & NotesThe following items / issues were discussed

10/23/2013• Go Live Planning should start now. Any concerns you have regarding planning or ramp up can

be addressed in private emails sent to [email protected]

1010/30/2013

Page 11: ACRIS e-Recording for Portal Companies Next Steps October 30, 2013 10/30/2013

Open Discussion & NotesThe following items / issues were discussed

10/30/2013

• Per page fees for Cover Page – Cover Pages are created and included in the transaction just like paper submissions (as part of the preview action). As such the fees are the same including the per page fees for the Cover Pages.

• Electronic payment testing with test checking account and credit card numbers is expected. The test checking account and credit card numbers are available in the dev/test resources site http://acrissds.nyoss.com/ACRIS_WS_Resources/EPayments.

• If you would like a walk through of the signup, contact us at [email protected].

• Address MOU as soon as possible. The questions to consider are:• Is an MOU required ?• Can the MOU be revised if it is required?• Can you start electronic submission without an MOU executed if it is required?

1110/30/2013