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Accrual Accounting Concepts. Accounting, Third Edition. Timing Issues. Accountants divide the economic life of a business into artificial time periods ( Time Period Assumption ). . . . . . Jan. Feb. Mar. Apr. Dec. Generally a month , a quarter , or a year . - PowerPoint PPT Presentation

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Financial Accounting and Accounting StandardsFiscal year vs. calendar year
Timing Issues
Accountants divide the economic life of a business into artificial time periods (Time Period Assumption).
Jan.
Feb.
Mar.
Apr.
Dec.
Revenue Recognition Principle
Companies recognize revenue in the accounting period in which it is earned.
In a service enterprise, revenue is considered to be earned at the time the service is performed.
Chapter 4-*
Timing Issues
Chapter 4-*
Timing Issues
Chapter 4-*
Accrual-Basis Accounting
Transactions recorded in the periods in which the events occur
Revenues are recognized when earned, rather than when cash is received.
Expenses are recognized when incurred, rather than when paid.
Timing Issues
Cash-basis accounting is not in accordance with generally accepted accounting principles (GAAP).
Timing Issues
Chapter 4-*
Adjusting entries make it possible to report correct amounts on the balance sheet and on the income statement.
A company must make adjusting entries every time it prepares financial statements.
Every adjusting entry will include one income statement account and one balance sheet account.
The Basics of Adjusting Entries
Chapter 4-*
Types of Adjusting Entries
1. Prepaid Expenses. Expenses paid in cash and recorded as assets before they are used or consumed.
Deferrals
3. Accrued Revenues. Revenues earned but not yet received in cash or recorded.
4. Accrued Expenses. Expenses incurred but not yet paid in cash or recorded.
Unearned Revenues.
Cash received and recorded as liabilities before revenue is earned.
Accruals
Chapter 4-*
Trial Balance – Each account is analyzed to determine whether it is complete and up-to-date.
Types of Adjusting Entries
Chapter 4-*
Payment of cash, that is recorded as an asset because service or benefit will be received in the future.
Adjusting Entries for “Prepaid Expenses”
insurance
supplies
advertising
Chapter 4-*
Prepaid Expenses
Costs that expire either with the passage of time or through use.
Adjusting entries (1) to record the expenses that apply to the current accounting period, and (2) to show the unexpired costs in the asset accounts.
Adjusting Entries for “Prepaid Expenses”
Chapter 4-*
Increases (debits) an expense account and
Decreases (credits) an asset account.
Illustration 4-5
Chapter 4-*
Illustration: Sierra Corporation purchased advertising supplies
costing $2,500 on October 5. Sierra recorded the payment by increasing (debiting) the asset Advertising Supplies. This account shows a balance of $2,500 in the October 31 trial balance. An inventory count at the close of business on October 31 reveals that $1,000 of supplies are still on hand.
Advertising supplies
Illustration 4-6
Chapter 4-*
Illustration: On October 4 Sierra Corporation paid $600 for a one-year fire insurance policy. Coverage began on October 1. Sierra recorded the payment by increasing (debiting) Prepaid Insurance. This account shows a balance of $600 in the
October 31 trial balance. Insurance of $50 ($600 / 12) expires each month.
Prepaid insurance
Illustration 4-7
Chapter 4-*
Buildings, equipment, and vehicles (long-lived assets) are recorded as assets, rather than an expense, in the year acquired.
Companies report a portion of the cost of a long-lived asset as an expense (depreciation) during each period of the asset’s useful life (Matching Principle).
Adjusting Entries for “Prepaid Expenses”
Chapter 4-*
Illustration: For Sierra Corporation, assume that depreciation on the office equipment is $480 a year, or $40 per month.
Accumulated depreciation
Illustration 4-8
Chapter 4-*
Accumulated Depreciation is a contra asset account.
Appears just after the account it offsets (Equipment) on the balance sheet.
Adjusting Entries for “Prepaid Expenses”
Illustration 4-9
Chapter 4-*
Summary
Illustration 4-10
Chapter 4-*
Receipt of cash that is recorded as a liability because the revenue has not been earned.
Adjusting Entries for “Unearned Revenues”
Room rent
airline tickets
school tuition
Cash Receipt
Revenue Recorded
Chapter 4-*
Unearned Revenues
Company makes an adjusting entry to record the revenue that has been earned and to show the liability that remains.
The adjusting entry for unearned revenues results in a decrease (a debit) to a liability account and an increase (a credit) to a revenue account.
Adjusting Entries for “Unearned Revenues”
Chapter 4-*
Decrease (a debit) to a liability account and
Increase (a credit) to a revenue account.
Adjusting Entries for “Unearned Revenues”
Illustration 4-11
Chapter 4-*
Adjusting Entries for “Unearned Revenues”
Illustration: Sierra Corporation received $1,200 on October 2 from R. Knox for advertising services expected to be completed by December 31. Unearned Service Revenue shows a balance
of $1,200 in the October 31 trial balance. From an evaluation of the work Sierra performed for Knox during October, the company determines that it has earned $400 in October.
Service revenue
Illustration 4-13
Chapter 4-*
Expenses incurred
in the current accounting period that have not been recognized through daily entries.
Adjusting Entries for Accruals
Revenues earned but not yet received in cash or recorded.
Adjusting Entries for “Accrued Revenues”
services performed
Cash Receipt
Revenue Recorded
(1) It shows the receivable that exists, and
(2) It records the revenues earned.
Adjusting Entries for “Accrued Revenues”
Chapter 4-*
Increases (debits) an asset account and
Increases (credits) a revenue account.
Adjusting Entries for “Accrued Revenues”
Illustration 4-14
Chapter 4-*
Illustration: In October Sierra Corporation earned $200 for advertising services that were not billed to clients before October 31.
Service Revenue
Illustration 4-15
Chapter 4-*
Chapter 4-*
Expenses incurred but not yet paid in cash or recorded.
Adjusting Entries for “Accrued Expenses”
rent
interest
BEFORE
Cash Payment
Expense Recorded
(2) It recognizes the expenses.
Adjusting Entries for “Accrued Expenses”
Chapter 4-*
Increases (debits) an expense account and
Increases (credits) a liability account.
Adjusting Entries for “Accrued Expenses”
Illustration 4-17
Chapter 4-*
Adjusting Entries for “Accrued Expenses”
Illustration: Sierra Corporation signed a three-month note payable in the amount of $5,000 on October 1. The note requires Sierra to pay interest at an annual rate of 12%.
Interest payable
SO 5 Prepare adjusting entries for accruals.
Summary
Chapter 4-*
After all adjusting entries are journalized and posted the company prepares another trial balance from the ledger accounts (Adjusted Trial Balance).
Its purpose is to prove the equality of debit balances and credit balances in the ledger.
The Adjusted Trial Balance
Financial Statements are prepared directly from the Adjusted Trial Balance.
Balance Sheet
Income Statement
Chapter 4-*
At the end of the accounting period, companies transfer the temporary account balances to the permanent stockholders’ equity account—Retained Earnings.
Closing the Books
Illustration 4-29
Chapter 4-*
In addition to updating Retained Earnings to its correct ending balance, closing entries produce a zero balance in each temporary account.
Closing the Books
Chapter 4-*
The purpose of this trial balance is to prove the equality of the permanent account balances that the company carries forward into the next accounting period.
Preparing a Post-Closing Trial Balance
All temporary accounts will have zero balances.
SO 7 Explain the purpose of closing entries.
Chapter 4-*
1. Analyze business transactions
2. Journalize the transactions
7. Prepare financial statements
4. Prepare a trial balance
3. Post to ledger accounts
5. Journalize and post adjusting entries
Chapter 4-*
Illustration 4A-1

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