access 2010 unit c ppt

Microsoft Access 2010- Illustrated

Unit C:

Using Forms

Objectives

• Use the Form Wizard

• Create a split form

• Use Form Layout View

• Add fields to a form

(continued)

Microsoft Office 2010-Illustrated 2

Objectives (continued)

• Modify form controls

• Create calculations

• Modify tab order

• Insert an image


Using the Form Wizard

• A form is an Access database object

that allows you to arrange the fields

of a record in any layout so you can

enter, edit, and delete records

• One way to create a form is by using

the Form Wizard

• The Wizard asks you questions to

determine the information you want

•


Form Views


Creating a Split Form

• The benefit of a split form is that the

upper pane allows you to display the

fields of one record in any

arrangement, and the lower pane

maintains a datasheet view of the

first few records, which you can

navigate very quickly


Form Creation Tools


Example of a table in a split

form


Using Form Layout View

• Allows some design changes to the

form

• You can add and delete fields

• You can change formatting such as

fonts and colors


Using Form Layout View


Mouse Pointer Shapes in Form

Layout View


Adding Fields to a Form

• Can be done in Layout View or

Design View using Field List window

• To add a field: drag it from the Field

List to the location you want

• When you add a new field, 2 controls

are created: label and text box

• To delete a field: click to select the

field, then press [Delete]


Field List in Form Layout View


Bound vs. Unbound Controls

• Every item on a form is a control,

such as text boxes and labels

• Bound controls display data

• Unbound controls do not display data


Modifying Form Controls

• Many common properties can be

modified in Form View or Layout

View

• Some properties (such as Control

Source) can only be viewed and

changed on the Property Sheet


Using the Property Sheet


Common Form Controls


Creating Calculations

• Calculations are used to add items

such as subtotals and counts to a

form

• Expressions are needed to create a

calculation


Creating Calculations

• Expression: an equal sign and a

combination of symbols

• Square brackets must surround a

field name in an expression

• Field name must be typed exactly as

it was in Table Design View (except

for capitalization)


Adding a Text Box to

Calculate a Value


Sample Expressions


Modifying Tab Order

• Tab Stop: determines whether the

field accepts the focus and therefore

determines where the focus moves

as you press [Tab]

• Tab Order: the order the focus

moves as you press [Tab]

• All text boxes and combo boxes have

a tab stop and are included in the tab

order Microsoft Office 2010-Illustrated 22

Tab Order Dialog Box


Inserting an Image

• Examples are pictures, logos, clip art

• The form section you place it in

determines where it will appear on the

form

• For example, determine whether you

want the image at the top of the form

or next to each record


Form Sections


Adding an Image to the Form

Header Section


Summary

• Using the Form Wizard

• Creating a split form

• Using Form Layout View

• Adding fields to a form

• Modifying form controls

• Creating calculations

• Modifying tab order

• Inserting an image


access 2010 unit c ppt

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