Academic Management

Committee Charter

Version 1.1

October 2019

Academic Management Committee Charter Version 1.1 Page 2 of 7

Contents

1. Purpose ............................................................................................................................... 3

2. Structure ............................................................................................................................. 3

3. Roles and Responsibilities ................................................................................................. 3

4. Membership ........................................................................................................................ 4

5. Meetings ............................................................................................................................. 5

6. Current members ................................................................................................................ 6

7. Approval and Review Details (Policy Information and Modification History) ........... 7

8. Modification History ........................................................................................................ 7

Academic Management Committee Charter Version 1.1 Page 3 of 7

1. Purpose

Academic misconduct is any act or omission by a student which attempts to gain academic

advantage or pervert the college’s assessment process through dishonesty, subterfuge, and

wilfulness. The Academic Management Committee is formed to foster students’ commitment

to academic integrity and maintain the integrity of assessment. The academic management

committee contemplates its inquiry of students’ academic misconduct through a combination

of hearing and reviewing cases and makes decisions about whether allegations of students’

academic misconduct have been substantiated.

2. Structure

The Head of Compliance appoints the members of the academic management committee. The

committee must contain at least 5 members and a maximum of 7. Out of 5 members, there must

be at least two senior academic members and one compliance officer.

3. Roles and Responsibilities

The academic management committee oversees Academic Misconduct Policy (AMP),

students’ academic misconduct and the assessment system.

With regard to the AMP, the academic management committee undertakes the following

specific functions:

- Ensuring the AMP meets with regulatory requirements (e.g., Standards for Registered Training Organisations 2015 and National Code of Practice for Providers of Education and Training to Overseas Students 2018)

- Collating and reviewing the AMP to meet with internal college policy and procedures (e.g., complaints and appeals policy).

- Making changes to the AMP to be approved by the Head of Compliance (HoC) or Chief people and legal officer.

With regard to students’ academic misconduct, the academic management committee

undertakes actions as follows:

Academic Management Committee Charter Version 1.1 Page 4 of 7

- Hearing/reviewing cases of academic misconduct referred by the Head of school (HoS) based on the AMP

- Providing judgement on the severity of the students’ academic misconduct - Making decisions of responsive actions and the penalties based on the severity of the

students’ academic misconduct. - Inform the HoC and HoS of the severity of the students’ academic misconduct and the

responsive actions and the penalties - Create a summary of the review including decisions, penalties and warnings.

With regarding to the assessment system, the academic management committee undertakes

actions as follows:

- Reviewing the validation for master assessment tools provided by each school - Providing feedback to the validation, including the design of questions/activities in the

assessment - Conduct post validation (if applicable) - Engaging subject matter experts to review the final master assessment tools

4. Membership

The HoC appoints the members of the academic management committee. Out of 5 academic

management committee members;

- two members must be senior academic members who are the head of academic departments (or equivalent) or senior trainers, and;

- one member must be a compliance officer who have experience within the compliance department.

Other members of the academic management committee can be senior academic members,

compliance officers, staff with the experience of vocational education management, academic

misconduct policies and processes, or assessment systems. New members would be given

appropriate training and introduction into their roles and responsibilities.

A chairperson will be selected among the committee members.

Academic Management Committee Charter Version 1.1 Page 5 of 7

5. Meetings

The meetings for the review of academic misconduct policy and assessment system

- The meetings must be held a minimum of twice a year. - All members of the academic management committee will be notified 7 days in

advance. - Decisions of the academic management committee will be made by a majority vote of

the members who attend the meeting. - The minutes of the meeting will be recorded. - Other relevant parties can be invited to attend. - The minutes and the summary of the meeting will be sent to the committee members

and the HoC by the chairperson.

The meetings for the decision of academic misconduct cases

- The meetings for academic misconduct decisions occur upon the academic misconduct case.

- Multiple cases can be heard/reviewed during one meeting. - The meetings must occur within 1 week (unless there are special circumstances). - There must be at least 5 members attending. - Attendance can be face to face or through video conference. - Other relevant parties can be invited to attend. For example, the student is invited to the

meeting for an opportunity to provide their explanation to the AMC. The student can request to bring a support person who is not a legal advisor (e.g., lawyer) into the meeting.

- Decisions of the academic management committee will be made by a majority vote of the members who attend the meeting.

- Minutes will be recorded in the meetings - The minutes and the summary of the meeting will be sent to the committee members

and the Head of Compliance by the chairperson.

All academic management committee meetings minutes must be recorded by a person

appointed by the chairperson (e.g., Committee Secretary). The chairperson is responsible for

storing a physical and/or electronic copy in the colleges file storage system.

In the case of tied votes for decisions the HoC will make an informed decision based on the

provided evidence from the committee.

Academic Management Committee Charter Version 1.1 Page 6 of 7

6. Current members

Name Job title Role/delegation at

the committee

Dr Chalermlok Dejsakultorn Faculty Head – Accounts and Management (Higher Education) Chairperson

Charlotte Chen Compliance Manager (Business/Hospitality/Aviation)

Committee Member

Henna Sharma Head of Community Services and Dental Sciences

Committee Member

Raju Regmi Compliance Manager (IT/Tech Sciences)

Committee Member

Naveed Khan Head of ADA School of Information Technology

Committee Member

Babak Mansourinia Director of Bespoke Grammar School of English

Committee Member

Risa Hemtasilpa Project Management Officer / Coordinator

Committee Secretary

Academic Management Committee Charter Version 1.1 Page 7 of 7

7. Approval and Review Details (Policy Information and

Modification History)

Approval and Review Details

Policy and procedures created by Dr Chalermlok Dejsakultorn

Policy and procedures reviewed by Dr Chalermlok Dejsakultorn

Document version reviewed 1.0

Policy and procedures approved by Fiona Kee

Date approved 23/01/2020

Date effective from 23/01/2020

Date of next review 30/06/2020

8. Modification History

Date Sections Previous Details Modification

30/10/2019 Version 1

23/01/2020 6.Current members - Add additional members into

the list of committee members.