www.icdams2018.com

Abstract / Paper Submission – Instructions for Authors

Guidelines for Submission through EasyChair

The submission and review papers for ICDAMS 2018 will be managed

through an online conference paper management system called EasyChair. This

system gives you, the author, complete control over your submission. You can

upload your abstract and check on the review status of your submission. The

submission process consists of two stages:

A. Abstract submission

B. Camera-ready paper submission

A committee of professionals will review all abstracts and notify the

results to authors. The authors of accepted abstracts will be asked to submit a

camera-ready paper. The camera-ready papers will be reviewed with the help of

anonymous referees.

This guide is intended to support the authors during the submission

process. The submission process has three parts:

1. Setting up an account

2. Abstract submission

3. Camera-ready paper submission

1. Set up an account as an Author.

First, you will need to set up an account (username and password) as an author.

Visit the main webpage of ICDAMS2018 (www.icdams2018.com) (ref Figure 1).

Figure 1: ICDAMS 2018 - Main webpage

Scroll down the page to find the link for submitting the abstract under News

and Updates tab, as shown in Figure 2.

Figure 2: Abstract submission link

This link will redirect you to EasyChair login page for ICDAMS 2018. In case of

new user, kindly start with creating a new account (ref Figure 3).

Figure 3: EasyChair login page – creating new account

You will then be automatically directed to the page shown in Figure 4. Fillin the

textbox with the distorted words that appear directly above it, andclick on

“Continue”.

Figure 4: Enter information to start registration process

Then, follow the on-screen instructions and complete the form (as shown in

Figure 5), and click on “Continue”. Make sure to fill in all the mandatory required

details that are marked (*) as in Figure 6.

Figure 5: Fill in the form

Figure 6: Sample filled form

After registration, you will be sent an email to the address you provided in the

above step. You can initiate the final registration process from the link in the

email sent to your address at any time. (ref Figure 8).

Figure 7: Initial application for registration received and email sent

Figure 8: Link for completing the registration process from email

Fill out all of the required information (as shown in Figure 9 and 10), and click

the“Create my account” button to finalize the account registration process.

Again, information captions marked as (*) are mandatory. Create a login

username and password for your account.

Figure 9: Create an account

Figure 10: Create an account – username and password

Note: If your username appears to be taken, it is possible that you have signed

up for EasyChair in the past for another conference. In this case, you simply

need to ask the system to remind you of your password based on yourusername.

After the account is registered, you may log in to ICDAMS 2018 simply

byclicking on the provided link (ref Figure 11) or by following the link

https://easychair.org/account/signin.cgi from the EasyChair login page (ref

Figure 3).

Figure 11: Link to the login page

2. Submit your abstract(s)

Login to the EasyChair website for ICDAMS 2018, using the username and

password you provided in the registration process (ref Figure 12).

Figure 12: EasyChair login page

After logging in to the EasyChair website for ICDAMS 2018, to submit a new

abstract to the conference, you may click on the link “enter as an author”, or

the submission link provided in the website (ref Figure 13).

Figure 13: Main page for the authors

Follow the on-screen instructions and fill out all of required information (as

shown in Figure 14) about the authors. You may use the link “click to add

yourself” to directly input your details in the author field. Fill all the mandatory

fields (*).

Figure 14: First author’s information

Note: For Author 1, you must use the same email address that you signed up

with when creating the EasyChair account.

Fill out the details of additional authors of the abstract / paper in the required

order (Figure 15). If there are more authors, you may add more from the given

link “Click here to add more authors”.

Note: Among the first author and the co-authors, at least one of them must be

selected as corresponding author. Only the corresponding author(s) will receive email

messages from the EasyChair system about the status of paper submission.

Figure 15: Co-authors’ information

Fill out the text abstract, keywords and the related topics for the paper (ref

Figure 16).You must fill out the keywords one below the other in separate lines

to characterize your submission.

Figure 16: Abstract submission

Upload any reference document for the abstract only in .pdf format. Click on

the “Submit” link to submit your abstract (as shown in Figure 17).

Figure 17: Abstract submission

After completing a submission, a new menu bar ("Submission #" or

"MySubmissions" in the case of multiple submissions) is created (as shown in

Figure 18).

Figure 18: Post submission of abstract

Click on this “Submission #” for changing any information about thesubmission.

Use the links at the top-right corner for (ref Figure 18):

Updating information about your submission: Select “Update information”

from the right-hand menu of the Submission screen tochange any of title,

abstract and keywords of your submission.

Updating author information for your submission: Select “Update

authors” to modify any information about the author(s) and click“save.” In

the case of multiple authors, you can add (“Add new author”)or remove

authors (Click on “X”); then update the order of the authorsby selecting

the “Reorder authors” button.

Uploading files: The “Add file” link may be used to upload files.

Please do not upload any completed papers at this stage.

Withdrawing the submission: Select “Withdraw” to withdraw

thesubmission.

At the end of the submission procedure (a new submission or an update of anold

one), you will receive a confirmation email from icdams2018@easychair.org.

Once the review process is completed, you will receive

acceptance/rejectionnotification with reviews by email.

3. Camera-ready paper submission

You can submit a draft paper only by updating the submission you submitted as

an abstract.

Clickon “My Submissions” or “Submission #” tab, you will access

informationabout your submission, as shown in Figure 18. From the menuin the

top-right corner, clicking on “Add file”, you will be able to selectthe draft paper

you want to upload with the link “Select file”, as shown in Figure 19.

Figure 19: Uploading draft paper(s)

Once you have uploaded a draft paper, you may change the file by

selecting“Update file” from the right-hand menu of this screen (which will

replace the“Add file” link).

Once the draft paper review process is completed, you will receive

acceptance/rejection notification with reviews by email.

3.1. Revised paper submission

Once your draft paper is accepted, we request that you submit your

revisedpaper electronically. To upload your final paper, click on "Submission

#"and select “Update file” from the right-hand menu of the Submission screen.

After selecting the file that you wish to upload from your computer, submityour

revised paper by selecting the “Submit” button.

In the event that you do need help, kindly contact the technical chair at:

icdams2018@gmail.com

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