aasbo 2010 winter conference irs audits
DESCRIPTION
AASBO 2010 WINTER CONFERENCE IRS AUDITS. FSLG KIM SAVAGE. THE EXAMINATION PROCESS. Examination Selection Process Examination Issues and Periods Examination Outcomes and/or Sanctions. FORM W-4 COMPLIANCE. Exempt Certificates Invalid Certificates None U.S. Person Employees. - PowerPoint PPT PresentationTRANSCRIPT
AASBO 2010 WINTER CONFERENCEIRS AUDITS
FSLG
KIM SAVAGE
THE EXAMINATION PROCESS
Examination Selection ProcessExamination Issues and PeriodsExamination Outcomes and/or Sanctions
FORM W-4 COMPLIANCE
Exempt CertificatesInvalid CertificatesNone U.S. Person Employees
STUDENT FICA EXCLUSION
Summer Employment
MISCLASSIFIED WORKERSOR PAYMENTS
CoachesSport or Special Event WorkersPart-time Hourly Wage EarnersSection 3401(d) Employees
GROUP TERM LIFE INSURANCE
Employer Paid Benefit >$50,000Employee Paid Elective 125 Plan Benefit
CASH EQUIVALENTFRINGE BENEFITS
Gift CardsAwards Paid as 3401(d) Employer
Employee Allowances
VehicleCell PhoneOther
Employer Provide Cell Phone Personal Use Policy w/ Substantial Restrictions Employee Explicit Acknowledgement of the Policy Employee Procedure/Process to Monitor Policy
Compliance Policy Requirement for Employee Disclosure of Personal
Use Procedure to Identify, Compute, and Include Taxable
Wage Amount
EMPLOYEE TAKE HOME VEHICLES
Condition of Employment Requirement to Commute in an Employer Vehicle
Written Policy Prohibiting Other Personal Use Employee Compliance w/ the Policy Non-Personal Use Vehicle Permissible Valuation Methods for Taxable
Benefit
SAME DAY MEAL REIMBURSEMENTS/ALLOWANCES
General Rule – Taxable Fringe Benefit Exceptions:
1. Qualified Business Entertainment
2. Meeting Attendance – Meals in Kind
3. Qualified De Minimus Meal Reimbursements
See State Department of Administration Policy www.gao.az.gov
EMPLOYER PROVIDEDEMPLOYEE HOUSING
General Rule = Taxable Fringe BenefitInternal Revenue Code Section 119(a)Internal Revenue Code Section 119(d)Campus Housing Adequate RentEmployer Paid Utilities
INFORMATION RETURNCOMPLIANCE
Payments Subject to ReportingRecipient “Types” Subject to ReportingSanctions for Non- Compliance – Civil
Penalties and Back-up Withholding TaxesSchool District Area of Compliance Failures
– Auxiliary and/or Activity Accounts
FORM 1099MISC
Verify TINS Used are Possible Numbers Verify Recipients’ Names and TINs are Consistent Impose Back-up Withholding if No Valid TIN on
File when Possible Payments Reportable to Corporations Payments for Services to LLCs
FORM 1099MISC
Deceased Employee’s Wages Paid to Estate or Beneficiary
Not Used for Payments to Non-Resident Aliens
For More InformationInstructions: Forms W-2, W-3, W-4 & 941Pub 15 Employer’s Tax GuidePub 15-A Employer’s Supplemental Tax
GuidePub 15-B Employer’s Tax Guide to Fringe
BenefitsPub 963 Federal-State Reference GuideFSLG Fringe Benefit Guide
Need Help?www.socialsecurity.gov/employer
“How to Reach Us”
SSA National Employer Information Line800 772-6270
Phone your FSLG Specialist-Kim Savage 928-214-3309-Wayne Woods 602-636-9124-Robert Reinart 602-636-9657
THANK YOU