a vision for the island county fairgrounds and a plan...

A VISION FOR THE ISLAND COUNTY FAIRGROUNDS AND A PLAN TO ACCOMPLISH IT

Prepared by:

Martin Matthews

Langley, Washington

For The Port of South Whidbey

January 12, 2016

2495 Goss Lake Rd, Langley, WA 98260 360‐331‐2996 [email protected]

January12,2016

TotheCommissionersofthePortofSouthWhidbey:

Theessentialingredientsforanyprojectarethevisionoftheendresultandtheplantoaccomplishit.Thevisionisthecementthatholdstheplanandkeepsitorientedtotheendobjective.Itisthefoundationandtheplanflowsfromit.

Theplanisdynamic,atoolwhichprovidesthepathfortheprojectoveraperiodoftime,butitmustremainaresponsiveandflexibletool,adaptingtoeventsastheyunfold,alwayswithaneyetothevisionoftheprojectandtheendobjectiveitprovides.Inthetenyearsoftheplanmanyunforeseeneventswillimpactitandtheplanmusthandlethosewithinthevision,andthebroaderoutlineoftheplan.

Theprimarytaskistosimplyunderstandthevision,adjustitasneeded,andcommittoit.ThisagreementisneededbothbytheFairgroundsleadersandthelargercommunityforittobeavitalpartsupportingtheplan.ItisacommitmenttothefutureofthisvaluableWhidbeyIslandasset.

Inthevisionandplanthatthatisattached,entitledAVisionfortheIslandCountyFairgroundsandaPlantoAccomplishIt,IwilllayouthowIbelievethevisioncanbeachieved.Itoffersthreealternativepathsorscenariosforhowthevisioncanbemadearealityby2025.

IhavespentmanyyearsandenjoyedbeingaparticipantinmanyFairgroundsactivities,andIamhonoredtobeabletoparticipateinthiswayandtocontributetotheFairgroundsfuture.

OverthelastsixmonthsIhavededicatedmyselftolearningeverythingIpossiblycanaboutfairgroundsingeneralandtheIslandCountyFairgroundsinparticular.Ihavevisitedsevenotherfairgrounds,talkedtomanydifferentpeopleaboutthesubject,andobservedorparticipatedinmostFairgroundsactivitiesduringthattime.Addedtomyhistorywiththegroundsandbusinessplanningingeneral,IbelieveI’mwellpositionedtoseethevisionandwritethisplan.

Intheattachedplan,thereareanalmostinfinitenumberofalternativestothethreescenariosdescribe.Ibelieve,though,thatthethreechosenarerepresentativeofwhatmightberealized.

Thanksagainforgivingmethisopportunity.Ihaveenjoyeditgreatly.

MartinMatthews

January 12, 2016 Fairgrounds Vision and Plan Page ii

Port of South Whidbey

This Page Intentionally Left Blank

January 12, 2016 Fairgrounds Vision and Plan Page iii


Table of Contents List of Tables ................................................................................................ v

List of Figures ............................................................................................... vi

Acknowledgements ..................................................................................... vii

VISION AND OVERVIEW ............................................................................... 1

PLAN IMPLEMENTATION ........................................................................ 5

Fairgrounds Marketing Plan ........................................................................ 5

General Marketing .................................................................................... 5

Targeted Marketing .................................................................................. 6

Marketing Tasks ........................................................................................ 6

Fairgrounds Demographics ....................................................................... 7

Where Do Users Come From? ................................................................. 7

What are the User Characteristics? ......................................................... 9

What Do Users Like To Do? ................................................................... 10

Fairgrounds Business Plan ........................................................................ 11

Hire a Capable Staff ................................................................................ 11

Bring in New Business ............................................................................. 11

Raise Essential Capital ............................................................................. 12

Fairgrounds Renovation Plan .................................................................... 13

Tasks Needed to Renovate the Fairgrounds ........................................... 14

Prepare Landscaping and Architectural Plans ....................................... 14

Cleanup and Beautify the Grounds ....................................................... 16

Study Solar Power ................................................................................. 16

Upgrade Fairgrounds Signage ............................................................... 16

Repair, Revitalize, and Replace Buildings .............................................. 17

Handle Storm Water and Bluffs ............................................................ 17

Upgrade Both Kitchens .......................................................................... 18

Improve RV Park and Campgrounds ..................................................... 18

Improve and Add Parking ...................................................................... 18

Add a Roof to the Arena and Improve the Footing ............................... 21

Provide Shelter and Care in Emergencies ............................................. 21

Using a Volunteer Work Force ................................................................ 21

January 12, 2016 Fairgrounds Vision and Plan Page iv


FAIRGROUNDS FINANCIAL PROJECTIONS ................................................... 23

Capital Investment .................................................................................... 23

Possible Capital Investment Estimates ................................................... 24

Fairgrounds Revenue ................................................................................ 26

RV Park and Campgrounds ..................................................................... 26

Major Art Exhibit ..................................................................................... 29

Major Swap Meet / Garage Sale ............................................................. 29

Major Music Concerts and Festivals ....................................................... 30

Weddings ................................................................................................ 30

Smaller One‐Building Events ................................................................... 31

Full Fairgrounds Events ........................................................................... 32

Building Rental ........................................................................................ 32

Kitchen Rental ......................................................................................... 33

Boat and RV Storage ............................................................................... 33

4‐H Programs .......................................................................................... 34

Equestrian Events ................................................................................... 34

Annual Fair .............................................................................................. 34

Miscellaneous Income ............................................................................ 35

Fairgrounds Expense ................................................................................. 36

Payroll Expense ....................................................................................... 36

Utilities Expense ...................................................................................... 36

Marketing Expense ................................................................................. 37

Tax Expense ............................................................................................ 37

Other Expense ......................................................................................... 37

APPENDICES ................................................................................................ 45

A. Fairgrounds Buildings .......................................................................... 47

B. CERB Requirements ............................................................................ 65

C. Relevant Property Information ........................................................... 73

D. Sources of Possible Grants and Loans ................................................ 77

January 12, 2016 Fairgrounds Vision and Plan Page v


List of Tables

Table 1: Cumulative Projected Loss or Surplus ....................................................... 3

Table 2: Possible Capital Investment Estimates ..................................................... 3

Table 3: Attendance Distribution by ZIP Code ........................................................ 8

Table 4: Interest in Events .................................................................................... 10

Table 5: Vision Paths ............................................................................................. 12

Table 6. Possible Implementation Task Scenarios ................................................ 15

Table 7: Estimated Capital Investment Scenarios ................................................ 25

Table 8: RV Park Revenue stream ......................................................................... 28

Table 9: Major Art Event Revenue ........................................................................ 29

Table 10: Major Swap Meets and Garage Sales Revenue .................................... 30

Table 11: Major Music Concerts and Festivals Revenue ...................................... 30

Table 12: Weddings Revenue ............................................................................... 31

Table 13: Receptions and Smaller Events Revenue .............................................. 32

Table 14: Full Fairgrounds Events Revenue .......................................................... 32

Table 15: Building Rental Revenue ....................................................................... 32

Table 16: Kitchen Rental Revenue ........................................................................ 33

Table 17: Boat and RV Storage Revenue .............................................................. 34

Table 18: 4‐H Program Revenue ........................................................................... 34

Table 19: Equestrian Revenue .............................................................................. 35

Table 20: Annual Fair Revenue ............................................................................. 35

Table 21: Miscellaneous Revenue ........................................................................ 35

Table 22: Fairgrounds Financial Projection – Conservative ................................. 38

Table 23: Fairgrounds Financial Projection – Middle‐of‐the‐Road ....................... 40

Table 24: Fairgrounds Financial Projection – Aggressive ..................................... 42

Table 25: List of Fairgrounds Buildings and Areas ................................................ 47

Table 26: Fairgrounds Plan Jobs Creation—Conservative ................................... 69

Table 27: Fairgrounds Plan Jobs Creation—Middle‐of‐the‐Road ........................ 70

Table 26: Fairgrounds Plan Jobs Creation—Aggressive ........................................ 71

January 12, 2016 Fairgrounds Vision and Plan Page vi


List of Figures

Figure 1: Cumulative Projected Loss or Surplus ..................................................... 3

Figure 2: Possible Capital Investment Estimates .................................................... 3

Figure 3: Attendee ZIP Code Distribution ............................................................... 8

Figure 4: Median Age .............................................................................................. 9

Figure 5: Educational attainment ........................................................................... 9

Figure 6: Mean Income ........................................................................................... 9

Figure 7: Event Interest ......................................................................................... 10

Figure 8: Fairgrounds Current and Potential Parking Areas ................................. 19

Figure 9: Kwarsick 30 Vehicle RV Park Plan .......................................................... 26

Figure 10: RV Park / Campground Growth ........................................................... 27

Figure 11: September 2015 Fairgrounds Wedding ............................................... 31

Figure 12: Thanksgiving Dinner in the Pole Kitchen and Dining Room ................ 33

Figure 13: Fairgrounds Financial Projection – Conservative ................................ 39

Figure 14: Fairgrounds Financial Projection – Middle‐of‐the‐Road ..................... 41

Figure 15: Fairgrounds Financial Projection – Aggressive .................................... 43

Figure 16: Island County Fairgrounds from Google Earth .................................... 48

Figure 17: Fairgrounds Current and Potential Parking Areas ............................... 75

January 12, 2016 Fairgrounds Vision and Plan Page vii


ACKNOWLEDGEMENTS

InpreparingthisplanIhavereceivedsubstantialassistanceintermsofinsight,

knowledge,andinformationaswellasmanysmallandlargekindnesses.Forallofit

Iammostgrateful.Theplancouldnothavebeendonewithoutit.Amongthose

responsibleforthisverygreathelpare:

CurtGordon Chairman,PortofSouthWhidbey

EdHalloran Commissioner,PortofSouthWhidbey

JackNg Commissioner,PortofSouthWhidbey

AngiMozer Exec.Dir.,PortofSouthWhidbey

MeleneThompson FairgroundsPropertyManager

JimLux FairgroundsMaintenanceManager

HelenPrice‐Johnson Commissioner,IslandCounty

JasonKalk FairAssociationPresident

WendySundquist FairAssociation

RayGabelein FairAssociation

GwendyGabelein FairAssociation

DianeDivelbess FairAssociation

VirginiaKeck FairAssociation

CarolCoble FairAssociation

KileyGrant FairAssociation

KimLarson 4‐H

SandeyBrandon RetiredFairgroundsManager

DanOllis Owner,WhidbeyCoffee

FredMcCarthy RetiredMayorofLangley

TimCallison Mayor,CityofLangley

MichaelDavolio RetiredPlanner,CityofLangley

KathyMcLaughlin‐McCabe Exec.Dir.,GoodCheer

DamianGreene SouthWhidbeySchoolBoard

RonNelson Exec.Dir.,IslandCountyEDC

HarrisonGoodall Historian

RobertLowery StructuralEngineer

GregGillis Builder

RickBrown Architect

PaulSamuelson RetiredMayorofLangley

January 12, 2016 Fairgrounds Vision and Plan Page viii


LarryKwarsick RetiredMayorofLangley

TimLawrence WSUExtensionAgent

ElaineMarlow BudgetDirector,IslandCounty

RustyPalmer Chief,SouthWhidbeyFire/EMT

BobMcCaughn BuildingInspector,CityofLangley

FrankMestemacker SeattleCentralCommunityCollege

WaltBlackford PugetSoundEnergy

ToddWilliams President,eCameron,Inc.

TomBaenen RetiredPresident,GreenbankFarm

PageGilbert‐Baenen

KathleenLandel

RonDonovan

CaroleMatthews

InadditionIwaskindlyhostedbysevenfairgrounds,theirmanagersandstaff:

EvergreenStateFairgrounds,HalGausman,Manager,Monroe,WA

JeffersonCountyFairgrounds,BillMcIntire,President,PortTownsend,WA

ClallamCountyFairgrounds,ShariLoffrida,Manager,PortAngeles,WA

SkagitCountyFairgrounds,AricGaither,EventCoordinator,Mt.Vernon,WA

Stanwood‐CamanoFairgrounds,BelindaRoyal,Manager,Stanwood,WA

NorthwestWashingtonFairgrounds,JimBaron,GeneralManager,Lynden,WA

KittitasValleyEventCenter,MickeyWebb,Director,Ellensburg,WA

ToallIsendaheartfeltthanks!

January 12, 2016 Page 1 of 90


A VISION FOR THE ISLAND COUNTY FAIRGROUNDS AND A PLAN TO ACCOMPLISH IT

VISION AND OVERVIEW

TheIslandCountyFairgroundsisauniqueandvaluablecommunityassetthatprovidesWhidbeyIslandwiththespace,buildings,andinfrastructuretocarryouttheWhidbeyAreaFair,theprogramsof4‐H,andprovidesopportunitiesforeconomicdevelopment.AttheheartoftheFairgroundsisrespectforitsheritageandhistoricbuildingsandtheuniqueruralcharacterandenvironmentofWhidbeyIslandandtheCityofLangley.

DuringthenexttenyearstheIslandCountyFairgroundswillbecomeanattractiveandvibrantcommunitygatheringplaceforrecreation,education,andentertainmentinadditiontohostingtheWhidbeyAreaFairandmany4‐Hactivities.Itwillalsobeanactivesourceofeconomicenhancementandstimulationfortheareawhilebecomingfinanciallyindependent.Indoingthisitwillretainpublicrespect,thehistoricpreservationofitsbuildings,andexemplifyallthebestofWhidbeyIsland.

TheFairgroundsattheendofthisplan,in2025,willhave:

AnenhancedWhidbeyAreaFairbringinginincreasinglymorefairgoersandrevenuewithrenovatedbuildings,enhancedandbeautifiedgroundswithacommonthemeand“look,”anupgradedRVPark,andimprovedparking.

Frequent,exciting,andinvitingeventsincludingmusicfestivals,garageandyardsales,wineandcheesetasting,gardeningshows,autoshows,andfarm‐to‐tableeventsonattractivegroundsandinappealing,heatedbuildings.

Manyequestrianeventsandotheroutdoorexhibitsinamultipurposearenawithimprovedarenafooting.

Numerousweddings,receptions,parties,conferences,andexhibitsinrenovated,heatedbuildings.

AnattractiveRVParkandCampgroundswithitsownbathroomfacilitiesandimproved,winterizedhookupswith50amppower,water,andsewerforallRVs.

Adequateautoparkingthatprovidesagoodrevenuesource. Increasedbuildingandgroundsrentalwithfulltimeuseofbothcommercialkitchens

andlongertermleasesforseveralofthebuildings. Acommittedanddedicatedvolunteerworkforce(similartoHeartsandHammers)that

willdrawthecommunityclosertotheFairgroundsandhelpwithmaintenanceneeds. Afacilityavailabletothegeneralpublicforshelterandcareduringemergencies.

January 12, 2016 Fairgrounds Vision and Plan Page 2 of 90


TheplantofulfillthisvisionfortheFairgroundscanbesummarizedinfourmajorefforts:

AcquiringfundsnecessaryforcapitalandoperatingneedsinordertorenovatetheFairgroundsandbringituptowhereitneedstobetoattractevents,activities,andrentalsforseveralareasofthebuildingsandgrounds.

FindingandhiringaFairgroundsmanagerofconsiderabletalentandskill,motivatedtofulfillthisvision,experiencedineasilyworkingwithandmanagingothersaswellaswithsignificantprojects,andabletomanagethegrowthoverthecomingyears.

Carryingoutamajormarketingcampaignwhileenlistingthesupportandbackingofthecommunityandbringinginsubstantialnewbusinesswithcommunityforums,anewwebsite,socialandtraditionalmediatools,andpublicrelationsefforts.

Creatingdetailarchitecturalandlandscapingthemesandplans,andundertakingtheworkcalledforinthoseplansforanextensiveupgradeoftheFairgroundswhilekeepingmanyofthebuildingsandrespectingthehistoricalheritageofthegrounds.

Sinceitsinception,theFairgrounds’majorfocushasbeentheannualFair,4‐Hprograms,andequestrianevents.Thebuildingsandinfrastructurewereconstructedforthosepurposesandthathasbeentheirprimaryuse.OverthelastnumberofyearstheFair,4‐H,andsporadicotheruseshavenotprovidedtheincomeneededtomaintainthebuildingsandtheCountyhasbeenunabletomakeupthedifference.Asaresult,thebuildingshaveincreasinglyfallenintodisrepairandsomeoftheproposednewusesrequirechanges,includingremodeling,heating,andelectricalwork.

Reversingthistrendwillbeaccomplishedinstagesoveraperiodoffivetotenyearsdependingonhowquicklythemoneycanberaised,theworkcanbedone,andthesuccessofthemarketingeffort.Inallcases,absentsomemajorwindfall,theFairgroundswilloperateatalossfortwoormoreyears,andrequireamajorcapitalinvestment.

Tocompensatefortheunknownsinimplementingthisplan,asjustdescribed,threealternativefinancialprojectionsandcapitalinvestmentestimateshavebeenpreparedcoveringconservative,middle‐of‐the‐road,andaggressiveprojectionsandestimates.Table1andFigure1showthecumulativelossorsurplusovertenyearsforeachofthealternates.Also,asignificantcapitalinvestmentwillneedtobemadetorenovatetheFairgroundsasshownwiththreepossiblecapitalinvestmentestimatesinTable2andFigure2.ThedetailbehindthesenumbersisdiscussedlaterinthisdocumentintheFairgroundsFinancialProjectionssection.

Thenumbersintherevenueandexpenseprojectionsandespeciallyinthecapitalinvestmentestimatesareonlyrepresentativeofpossibleoutcomesandarenotstatementsofwhatnecessarilywillhappen.Thecapitalinvestmentsinparticulararesubjecttofinancing,inflation,andpriorityatthetimetheyareconsidered.



Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Conservative (70,379)$ (142,588)$ (206,576)$ (228,105)$ (206,921)$ (102,434)$

Middle of the Road (54,180)$ (121,799)$ (164,206)$ (165,798)$ (121,482)$ 14,563$

Aggressive (73,909)$ (132,992)$ (162,845)$ (114,775)$ 11,365$ 228,232$

Table 1: Fairgrounds Cumulative Loss or Surplus

$(300,000)

$(200,000)

$(100,000)

$‐

$100,000

$200,000

$300,000


Figure 1: Fairgrounds Cumulative Loss or Surplus

Conservative Middle of the Road Aggressive

Table 2: Possible Capital Investment Estimates


Conservative 150,000$ 380,000$ 655,000$ 805,000$ 1,805,000$ 1,855,000$

Middle 280,000$ 725,000$ 1,600,000$ 3,100,000$ 4,150,000$

Aggressive 380,000$ 1,450,000$ 3,850,000$ 5,900,000$

$‐

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000


Figure 2: Possible Capital Investment Estimates

Conservative Middle Aggressive



Carryingoutthisplanwillrequiresignificantdedicationtothevisionandadherencetotheplanbyalltheindividualsinvolvedwiththisproject,butmostimportantlybytheFairgroundsManager.Itwillalsotakesignificantperseverance.ThelinesinFigure1maylookencouraging,butinrealitythatsmoothpathseldomhappensandallinvolvedhavetobereadyforsomelowsalongwiththehighs.TheFairgroundsisacomplexentitywithbuildingsapproaching80yearsoldandmanypassionatepeoplewhohaveinvestedagoodpartoftheirlivesintoit.Witheffortandcareandawillingnesstoworkthroughunknownbutprobableroadblocks,thevisiondescribedherecanbeachievedandprovideWhidbeyIslandwithanassetofsubstantialvalue.

ThegreatestbenefitofthisplanistheeconomicimpactitwillhaveonWhidbeyIsland,theSouthWhidbeycommunity,theCityofLangley,andontheFairgroundsitself.AstheFairgroundsactivitiesandrevenuegrow,itwillneedtoaddstaffandmorepeoplewillbedrawntoWhidbeyIsland,SouthWhidbey,andtheCityofLangley,increasingtaxdollars,theuseofhotels,motels,inns,andB&Bs,aswellasrestaurants,drinkingestablishments,shops,andotherestablishments.Thisinturncausestherelatedestablishmentstoaddemployeesandcreatenewestablishments,withsignificanteconomicimpacttoallinvolved.Thisimpact,whichcreatesatitspeakover113jobsisshowninthetablesinAppendixB.

ThecurrentleaseeoftheFairgrounds,thePortofSouthWhidbey,isinastrongpositiontooverseetheFairgroundsthroughouttheimplementationofthisplanbecause:

ItsprimarymissioniseconomicdevelopmentanditcanseetheimportanceoftheFairgroundsasapartoftheoverallcommunity’seconomicdevelopment.

Itsmanagementstructureisheadedbyelectedofficials. Ithasanon‐goingorganizationalstructurewithlegalresponsibilitiesaccountabletothe

public. Ithastaxingauthorityandtheabilitytoraisefundsthroughtaxinganddebt

instrumentstiedtotaxing. ItisindependentoftheWhidbeyArea/IslandCountyFairanditshistory,oranyother

organization,andthereforeabletobemoreneutralinitsperspectives.

ThereturnontheverysizableinvestmentproposedinthisplanisthatthecommunityassetthatistheFairgrounds,isrestoredandre‐invigoratedforthecommunity’suseandenjoyment.Acommunityneedsinvitingandenjoyablegatheringsitesofvarioussizesandqualities.ThevisionthatisthefoundationofthisplanistoprovidesuchacommunitysiteattheFairgrounds.



PLAN IMPLEMENTATION

TheFairgroundsPlanisthemeansofrealizingthevision.Ithasthreecomponents:

Amarketingplan Abusinessplan Arenovationplan

TheimplementationofthesethreeplanswillproducetheprojectedfinancialresultsandcapitalneedsdescribedintheFairgroundsFinancialProjectionslaterinthisdocument.

Fairgrounds Marketing Plan

EffectivemarketingandpromotionoftheFairgroundsisasimportantasanythingelsetobedone.ThroughmarketingpeoplecanlearnabouttheFairgroundsandbecomeawareofitsresourcesandstrengths,aswellasitsactivitiesandopportunities.ItisthewaythattheFairgroundscommunicateswiththegreatercommunityandiscommunicatedabout.

ThepurposesofFairgroundsmarketingare:

ToimprovethegeneralawarenessoftheFairgroundsanditsresourceswithanunderlyingaimtoestablishanappreciationforandacommunityownershipintheFairground.

TocreateaninterestintheFairgroundsevents,buildings,andactivities. TobringpeopletotheFairgroundsforallthatitoffers. Tocreatepartnershipsandallianceswithotherbusinessesandresourcesformutual

benefit.

Marketingwillbeintwoforms:

General Marketing

GeneralmarketingandpromotionoftheFairgroundswillbedonetobringineventplanners,full‐Fairgroundsevents(wheremultiplebuildingsandsitesareused),communityactivitiessuchasmeetings,receptions,andotherbuildinguses,andtointerestpeopleinvolunteeringontheFairgrounds.Generalmarketingwillhavethesecomponents:

AninteractivewebsitethatpromotesallaspectsoftheFairgroundswithpagesonitshistory,buildings,activitiesofitsfulltimerenters,andmajoreventsputonbytheFairgroundsitself.Itwillincludeacalendarofeventsandactivities,ablog,linkstorelatedwebsites,meanstocommunicate,andalertsandspecialnotices.

AcomprehensivesetofsocialmediatoolsincludingaFairgroundsFacebookpage,TwitterandInstagramfeeds,blogs,ande‐mailblasts.



Fulluseoftraditionalmediaincludingnewspaperandmagazinearticlesandads,aswellasoutdooradvertisingintheformofsignageandbanners.

Publicrelationseffortsincludingholdingpublicforums,discussiongroups,andfocusgroups,aswellasbuildingpartnershipsandotherrelationshipsandparticipatingincommunityactivities.

Thepublicforums,discussiongroups,andfocusgroupswillbeusedtoexplaintheplan,listentothepublic,gettheirfeedback,seekpublicacceptance,andgenerallyinvolvethepublicintheFairgroundsanditsrestoration.ItwillalsobeusedtoinvolvethepublicintheFairgroundsvolunteerworkforceandgetideasforalternativenamesfortheFairgroundsandforthevolunteergroup.

Inthisplan“Fairgrounds”hasbeenusedtorefertotheproperty,buildings,andinfrastructure,butanewnamemightbesoughtthatwillbemoreresonantwiththebroadercommunityuse.Anewnamewillbestowadifferentimageandexpectationstothesite.

Targeted Marketing

TargetedmarketingwillbedonetobringinRVparking,weddings,Equestrianactivities,useofthecommercialkitchens,andFairgroundssponsoredevents.Targetedmarketingwillhavethesecomponents:

TargetedwebpagesfortheRVPark,thecommercialkitchens,andeventusageofthebuildings,thearena,andgrounds,alltiedtoaninteractivecalendar,andaone‐sourcereservationsystemthateventuallyincludesevent,ferry,andparking/RVfees.

PostingonFacebook,Twitter,andInstagram,aswellasblogentriesande‐mailblaststhataddressrelatedtargetmarketsandbothopportunitiesandeventsontheFairgrounds.Theselinkdirectlytothespecificwebpagesabouttheevent.

Magazine,newspaper,andplacedbrochureadvertisingforparticulartargetmarketssuchasRVandmotorcycleclubs,equestriangroups,autoclubs,andvariouscollectorgroups.

AttendvariouseventsandgatheringstopromotetheFairgroundsinanumberofgroups,suchasbridalshows,equestrianmeetings,autoandRVclubs,andamyriadofcommunitygroups.

EntriesandlinkstootherWhidbeyIslandwebsitesincludingchambersofcommerce,visitorbureaus,andothersupportingentities.

Marketing Tasks

ThespecificmarketingtasksthatareneededtoadequatelypromotetheFairgroundsinclude,intheorderoftheirimportance:



Explainthisplantothecommunitythrougharticles,communityforums,individualmeetings,andholdingapartyonthegroundstoacquaintpeoplewiththeproperty.

Createafirstclasswebsitewiththenecessarypagesandrequiredapplicationsforeventandactivitypromotionwithanalertsystem(emailforupcomingevents),RVParkandeventpromotionandreservations,kitchenandspaceschedulingandrental,andlinkstotheFair,thePort,andtolong‐termtenants’sites.

BuildasocialmedianetworkwithaFacebookpage,TwitterandInstagramfeeds,blogs,andemailblasts.

Generatetraditionalmediaadvertisingforlocalandregionalnewspapersandmagazinesincludingwritingorpromptingthemforarticles.

PreparesignageandbannersfortheFairgroundsandtheCityofLangleytopromotethegroundsandeventsitoritslong‐termtenantsaresponsoring.

DevelopbrochuresfortheFairgroundsRVPark,weddingvenue,sponsoredevents,andequestrianfacilities,andplacethesebrochuresonferries,B&Bs,hotels,motels,andrestaurants.

Attendshowsandexhibitions,suchasweddingshowsandequestriangatherings,topromotetheFairgroundsvenue.

Participateandworkwithotherlocalandgovernmentalorganizationstosupporttheirefforts,taptheirresources,developpartnershipsandsynergisticrelationships,andreachsharedaudiences.

ThroughouttherejuvenationoftheFairgrounds,marketingwillrecognizeandpromotethemanychangestotheFairgroundssuchasbeautification,heatingofbuildings,addedparking,RVParkandcampgroundsupgrade,andthecoveringofthearena,tobuildonthoseaccomplishments.

Fairgrounds Demographics

ForFairgroundsmarketingtobeeffectiveitmustfullyunderstandandfocusonthepeopleandorganizationswhowilluseit.TheFairgroundsislocatedonthesouthendofWhidbeyIslandwithintheboundariesoftheSouthWhidbeySchoolDistrictandtheCityofLangley.TounderstandthepeoplewhomightattendeventsandparticipateinactivitiesattheFairgrounds,anumberofsourceswerereviewedandseveralsurveysweretakentoanswerthreequestions:wheredothesepeoplecomefrom,whataretheircharacteristics,andwhatdotheyliketodo.

Where Do Users Come From?

ThefirststepwastoseewherepeoplewhohaveormightvisittheFairgroundscomefrombycollectingtheirZIPcodes.Thiswasdonethroughsurveystakenatthe2015WhidbeyAreaFair,the10‐17‐2015BayviewFarmersMarketandthe10‐24‐2015BayviewMuttStrut.ThedistributionofZIPcodesinthesethreesurveysisshowninTable3andFigure3.



Table 3: Attendance Distribution by ZIP Code

Fair Market Dogs

South Whidbey 51% 59% 75%

Central Whidbey 9% 5% 12%

North Whidbey 10% 1% 6%

Bellevue, Kirkland 3% 7% 2%

Seattle 8% 13% 0%

Everett, Skagit Co. 3% 5% 4%

All Other 16% 11% 2%

Figure 3: Attendee ZIP Code Distribution

Approximately50%ofthepeoplewhousetheFairgroundscomefromtheSouthWhidbeyIslandareadefinedbytheClinton,Langley,andFreelandZIPcodes,approximatingtheSouthWhidbeySchoolDistrict.Inthe2010Censusthisareahadapopulationof15,336andagrowthof0.95%peryear.1

Approximately20%ofFairgroundsuserscomefromtheremainderofWhidbeyIsland,theareanorthofSouthWhidbeydefinedbytheGreenbank,Coupeville,andOakHarborZIPcodesandtheCoupevilleandOakHarborschooldistricts.Thetotal2010Censuspopulationforthisareais47,509withagrowthof0.75%peryear.

Theremaining30%ofFairgroundsuserscomefromofftheisland,abouthalffromthegreaterPugetSoundarea,includingthecitiesofEverett,Bellevue,andSeattle,andtheremainderfromallotherareas.ThevastmajorityofthesecometotheIslandviatheWashingtonStateferryfromMukilteotoClinton.ThetotalMukilteo‐Clintonridersin2014were3,834,967,2ofwhichthepercentageofwestboundriderstravelingforrecreational

1 Source: 2010 Census from the U.S. Census Bureau’s American FactFinder 2 Source: Washington State Ferries annual 2014 Traffic Statistics Rider Segment Report dated 1/22/2015

0%

10%

20%

30%

40%

50%

60%

70%

80%

SouthWhidbey

CentralWhidbey

NorthWhidbey

Bellevue,Kirkland

Seattle Everett,SkagitCo.

All Other

Fair

Market

Dogs



37.143.2

52.7

0

20

40

60

WashingtonState

Island County Port of SouthWhidbey

purposesis28%,representing1,108,268ridersor“visitors”totheisland.Ofthesevisitors,roughly60%,or665,000,3stayinSouthWhidbey.Thisisgrowingatabout0.5%peryear.

Insummary,usingtheprojectedgrowthrates,the2016populationfromwhichtheFairgroundscandrawvisitorsis:

50%fromSouthWhidbeyIslandwith16,230people,growingat0.95%/year 20%fromtherestofWhidbeyIslandwith49,680people,growingat0.75%/year 30%fromvisitorsofftheClintonferrywith670,632people,growingat0.43%/year

Whilethesegrowthratesdonotseemlarge,theexistingpopulationsarestilllargeenoughtogetsignificantgrowth.

What are the User Characteristics?

TohelpdeterminethetypesofeventsandactivitiestobeheldontheFairgroundsandhowtoaimthepromotionofthoseevents,bothintermsofthetypeofmediatouse,aswellasthecontentofthemedia,thefollowingdemographicswerereviewed.

AstudywasdoneforthePortofSouthWhidbeybyBSTAssociatesin2013usingthedataintheU.S.2010Census(thegeographicareaofthePortofSouthWhidbeyisapproximatelythesameastheSouthWhidbeySchoolDistrictandtheZIPcodesofClinton,Freeland,andLangley).Amongtheirfindingsare:

ThemedianageisolderinthePort’sareaat52.7years,comparedto43.2inIslandCounty,and37.1inWashingtonState.

Figure 4: Median Age

TheeducationalattainmentisgreaterinthePort’sarea,with76%havingsomecollege,vs.71%inIslandCounty,and66%inWashington.

Figure 5: Educational attainment ThemeanincomeisgreaterinthePort’sareaat$78,506peryear,comparedto$71,283inIslandCounty,and$76,504inWashington.

Figure 6: Mean Income

3 Source: Washington State Ferries 2013 Origin‐Destination Travel Survey, dated August 2014

$76,504

$71,283

$78,506

$65,000

$70,000

$75,000

$80,000

WashingtonState


66%71%

76%

60%

65%

70%

75%

80%

WashingtonState




What Do Users Like To Do?

Insurveysdoneduringthe2015ChoochokamandWhidbeyAreaFair,peoplewereaskedwhatkindofeventswilldrawthemtotheFairgroundsoutsideoftheFair.Atotalof1307voteswerecastwiththeresultsshowninTable4andFigure7.

Table 4: Interest in Events Figure 7: Event Interest

Event Votes Percent

Music Concert 211 16% Garage & Yard Sale 130 10% Wine & Cheese 128 10% Gardening Show 124 9% Antiques Show 113 9% Holiday Bazaar 105 8% Auto Show 100 8% Dog Show 92 7% Major Art Exhibit 82 6% Bicycle & Cycling 78 6% Guns and Ammo 77 6% Gourmet Dinner 67 5%

1307

Music Concert

Garage Sale

Wine & Cheese

Gardening Show

Antiques Show

Holiday Bazaar



Fairgrounds Business Plan

Thesuccessofthebusinessplandependsonthreetasks:

Hireacapablestaff.Evenwiththebestplan,ifthestaffisnotuptomakingithappen,itwon’twork.Sothistask,whichhastobethefirstone,isreallythemostimportantone.

Bringinnewbusiness,whichiscriticaltotheabilityoftheFairgroundstobecomefinanciallyindependent.This,ofcourse,insomecases,isdependentonrenovatingtheFairgroundstoattractthenewbusiness.

RaiseessentialcapitaltofundtherenovationsoftheFairgroundsanditsbuildings,whichisnecessarytoattractnewbusinessesandtoreducemaintenancecosts.

Hire a Capable Staff

Toaccomplishtheworkandbringinthenewopportunitieswillrequireunique,highlyskilledindividualstocarryitoutandexceptionalcooperationamonganumberoforganizations.TheStateofWashington,IslandCounty,theCityofLangley,thePortofSouthWhidbey,andtheIslandCountyFairAssociationmustworktogetherandintheclosestpossibleharmonytorealizethiscommonvision.ThepersonmanagingtheFairgroundsmusthaveoutstandingskillstofacilitatebringingtheseorganizationstogetherwhilefocusingonaccomplishingthetasksneededtofulfillthevision.Hiring,motivating,andretainingthebestpossiblemanagementandstaffwillalsoresultin:

Providingexcellentcustomerservice Maintainingthebuildingsandgroundssotheylookandfunctiontheverybestpossible Handlingfinancestoprudentlymaximizerevenueandminimizeexpenses.

Bring in New Business

TheFairgroundshasnumerousnewandexistingFairgroundsbusinessopportunitieswitheconomicpotential,includingthefollowing:

RentalofRV/Campgroundsites Majorneweventsincludingfestivals,expositions,conferences,andshows Communityswapmeets,garagesales,andyardsalescombinedwithfoodandbeverage

sales Smallereventssuchasweddings,receptions,auctions,andparties Rentalofbothkitchentimeandavailablebuildingspace Revenueopportunitiesfrom4‐H,equestrianactivities,andtheFair

TherearefourpossiblepathsoverthenexttenyearsthatcanbefollowedbytheFairgroundstorealizetheseopportunities,onlythreeofwhichaccomplishthevisiontovaryingdegrees.TheseareshowninTable5:



Table 5: Vision Paths

As Is Conservative Middle Aggressive Make few changes to the Fairgrounds; handle only urgent needs

Slowly implement changes, putting off major changes until later years

Implement changes more rapidly, spreading work out over seven years

Quickly implement changes completing planned changes by year five

Focus on the Fair and 4‐H and do not significantly add other revenue streams

Bring in the easiest revenue items first, putting off events requiring more extensive changes

As changes are made, bring in new revenue activity on a more even basis.

Bring in new revenue at a rapid pace as changes are made

Continue the current trend of increasing losses

Begin to turn around the Fairgrounds’ losses, but don’t achieve positive income until the seventh year

Turn around the Fairgrounds’ losses so that positive income is achieved in the sixth year

Turn around the losses so that positive income is achieved in the fourth year

Require very little capital investment

Require little capital investment at first, but growing over the ten years

Require a relatively constant level of capital investment over seven years

Require all capital investment in the first five years

Require increasing funding from outside the Fairgrounds

Slowly decrease outside funding

Rapidly decrease outside funding, ending in year five

Require outside funding only in the first‐three years.

Allthreepathsthatleadtofulfillingthisvisionmust:

ImplementtheMarketingPlandescribedearlier UsetheMarketingPlantogainthesupportofthecommunityandbringinnewevents,

activities,andrentalsthatcanbereasonablycarriedoutontheFairgroundstoimproveitsrevenue

MakethechangesneededtotheFairgroundsbuildingsandgroundstoattracttheincomeenvisioned,asdescribednextintheFairgroundsRenovationPlan

Prioritizethechangesaccordingtotheurgencyofthechangeandtheexpectedimpactonrevenue.

Raisethefundsneededtobothmaketheneededchanges,aswellascovertheintermediatelosseswhiletheFairgroundsisbroughtuptoself‐sustainability.

Raise Essential Capital

SincetheFairgroundsdoesnotandwillnotforseveralyearsmakeenoughmoneytosupportitself,letalonerefurbishandrenovateitsbuildingsandgrounds,themoneytodothatmustberaisedasoneofthefirstessentialtasks.ThereareanumberofsourcesincludingStateandFederalgrantsandloans,ofwhichtheFairgroundsqualifiesforanumber(seeAppendixDforalistofpossiblegrantsandloans),Countyfunds,Porttax



money,variousdebtinstrumentsthroughthePort,andfunddevelopmentincludingdonations,privategrants,capitalprojects,buildingsponsors,specialevents,andendowments.Anumberofthesesourcesneedtobeworkedtogethertoseewhichoneswillbesuccessfulandbringinmoneyassoonaspossible.Also,severaljoint‐sourcesmaybeneededtocoverlargerprojects.Slightlymitigatingthisneedistheplantouseavolunteerworkforceonasmanyprojectsaspossible.SeethediscussionofthisinFairgroundsRenovationPlannext.

Fairgrounds Renovation Plan

TheFairgrounds,overthelastseveraldecades,hasnotmadeorreceivedenoughmoneytoproperlymaintainandbringthebuildingsandgroundsuptodate.Also,thenecessaryeffortandmoneyhasnotbeenexpendedtobringinnon‐Fairusersandeventsthatwillhelpthefinancialsituation,andthedeteriorationofthegroundshasnotsupportedthat.ManyofthebuildingswerebuiltforaspecialpurposeduringtheFairandhaveverylimiteduseandincomeabilitytherestoftheyear.Manyofthebuildingswerebuiltinexpensively,causingthemtohaveashorterlifecycleandanumberareendingtheirlifespan.

Thesmallsizeofthegroundshasputseriouslimitationsontheavailableparking,andthusthesizeofevents.Likewise,thesizeandconditionoftheRVParkhasdiminishedthelevelofincomeitcansupport.

Finally,theLangleyandSouthWhidbeycommunityhasnotseenthediamond‐in‐the‐roughthatistheFairgroundsandtakenownershipinit.

ToovercomethissituationandupgradetheFairgroundstowhereitwillaccomplishthevisionwillrequireaccomplishingmanyofthefollowingtasksinapproximatelytheordergiven:

PreparelandscapingandarchitecturalplanstocreateacohesivevisionforwhatwillbeimplementedfortheentireFairgroundsoverthetermofthisplan.

Cleanupandbeautifythegroundswithlandscapingandpainting,includingtrimmingorremovingthetreesthatoverhangthepropertyandbuildingsonthewestside.

ConductastudyonbringingsolarpowertotheFairgrounds. ImprovetheFairgroundssignagetopromotethefeaturesandeventsonthegrounds. Repairandrevitalizesomeofthebuildingsandinfrastructure,aimingtoaccommodate

multipleuseswherefeasible. Handlestormwaterrunoffanddrainage,andbluffstabilization. Upgradebothkitchenswithadditionalrefrigerationandotherequipmentincluding

dishwashers,slicers,andmixers. Addinsulationandheattoseveralbuildings. Addrestroomswithshowersandyear‐aroundwaterhookupstotheCampgrounds.



Improveandaddtothecampgrounds50Amppower,water,andsewerhookupsandmoresites.

Improveandaddparking. Addotherrestroomsasneededfortheincreasedattendanceatevents. Replacebuildingsthatareendingtheirusefullifewithmultipurposebuildingsthatnot

onlyhandlethepreviousfunctionsbutotherfunctionsthatwillbringinrevenue. Addaroofoverthearenaandbleachers,andimprovethearenafooting,thegroundthat

makesupthearenafloor. Upgradethefacilitiestoaccommodatecommunityemergencysituations.

Thisworkwillbeaccomplishedthroughacombinationofacommunityvolunteerworkforceprogram(similartoHeartsandHammers),sponsorships,contributions,andprivate,County,State,andFederalgrantandloansprograms,andotherfundraisingsources.

TheproposedchangestotheFairgroundslistedabovewillbeimplementedoveraperiodoftimeoffivetotenyearsdependingontheavailabilityoffundingandthetimetodothework.AnoverviewofthreepossiblesetsoftasksandimplementingschedulesisshowninTable6.

Thetasksidentifiedineachtimeperiodaredividedbetweenthosethatareknownandthoseyettobedetermined.Theknowntasksareonesthatmustbedoneeitherurgently,forsafetyorlegalreasons,orbecauseofthepotentialforaddedrevenue.Thereareothertaskswhichhavebeenvaguelyidentified,whichwillbemorepreciselydescribedandprioritizedinthearchitecturalandlandscapingplansyettobedone.TheseothertasksareidentifiedinTable6as“Generalrenovation#1through#4.”

NotethatwhileTable6andthefinancialprojectionsandestimatesshowsometomanytasksstartingoffalmostimmediatelyin“Year1,”theymayactuallystartinyear2orlaterduetothetimeitmaytaketohirethemanager,acquirefunding,contractforthearchitecturalandlandscapingplans,andcompletethoseplans.Thisdelayisverypossibleandshouldnotchangetheendresultoftheplanbyyear10.

Tasks Needed to Renovate the Fairgrounds

ThetasksthatarelistedaboverepresentabroadrangeofitemsthatmaybedonetorenovatetheFairgrounds.Someofthethoughtandreasoningofwhythesespecifictasksarerecommendedisdescribedinthefollowingparagraphs.

Prepare Landscaping and Architectural Plans

Asstatedearlierandshownasoneofthefirsttasksineachoftheplanvariantsabove,procuringlandscapingandarchitecturalplansisaveryimportantfirststeptocarryingoutthisplan.Theplansmakesurethatthereisacommontheme,tiedintotherenovationof



Table 6. Possible Implementation Task Scenarios

Year Conservative Middle Aggressive Year 1 Get architectural and

landscaping plans. Begin cleanup and beautify; Improve signage; General renovation #1; Heat Burrier‐west;

Get architectural and landscaping plans. Begin cleanup and beautify; Improve signage; Upgrade kitchens; General renovation #1; Heat Burrier‐west; Handle storm water and bluffs;

Get architectural and landscaping plans. Begin cleanup and beautify; Improve signage; Upgrade kitchens; General renovation #1; Heat Burrier‐west; Handle storm water and bluffs; Renovate Pole dining room; Renovate and remodel Coffman;

Year 2 Upgrade kitchens; Handle storm water and bluffs; Renovate Pole dining room; Renovate and remodel Coffman;

Renovate Pole dining room; General renovation #2; Renovate and remodel Coffman; Add restrooms to Campgrounds; Improve RV layout and hookups; Heat all of Pole;

General renovation #2; Add restrooms to Campgrounds; Improve RV layout and hookups; Heat all of Pole; Renovate restrooms; Heat Malone; Add parking;

Year 3 General renovation #2; Add restrooms to Campgrounds; Improve RV layout and hookups; Renovate restrooms;

Renovate restrooms; Heat Malone; Add Solar power; Add parking; General renovation #3;

Add Solar power; General renovation #3; Replace Turner and Burrier; Cover arena & replace footing; Replace Horse 1, 2, and 3;

Year 5 Add Solar power; General renovation #3;

Replace Turner and Burrier; Replace Cattle and Grandstand; General renovation #4;

Year 7 Replace Cattle and Grandstand;

Replace Cattle and Grandstand; General renovation #4;

Year 10 General renovation #4;

thebuildingsandthelandscapingtoenhancethebeautyofthewholefairgroundsandgiveitacohesivefeel.Also,theplanswillincludewaystomakefair‐onlybuildingssuitableforalternativeusestoenablethemtoaddrevenueoutsideoftheFair.

Architecturalplansmustuseaspecializedarchitectwhoisfamiliarwithworkingwithhistoricbuildingstomakesurerenovationsaretocodeandfollowthehistoricalternationsrequirements.Thearchitectneedstomakethebuildingsattractive,safe,secure,andfresh,



suggestingwaystomakethemostoutofwhatisalreadytherewhilerecognizingwhensomethinghastobereplacedorremodeled.

Cleanup and Beautify the Grounds

LandscapingandadditionalpaintingofthefacilitiesareamongthemostobviousandleastexpensivewaystomaketheFairgroundsmoreattractiveandinvitingforpeopletoattendevents.Withthelandscapingandarchitecturalplansinhand,landscapingcanbegin.Thiswillcreateafeelingofchangeandrejuvenation.Landscapingcanalsohelptocreateabrandbyfollowingathemethroughouttheelementsofthefairgroundsandbuildings,suchas“thevillagebythesea”withanauticaltheme(alsotoreflectthePort)orWhidbeyIslandNativeAmericanswithPacificNWtotempolesatselectedsitesandnativeartonbuildings.Landscapingcanprovidemanysmallerprojectsthatcanbedonebyvolunteers(see“UsingaVolunteerWorkForce”laterinthisdocument)andcanaddtosustainabilitywithraingardensandplantstoreducewaterrun‐off.ItcanraiseawarenessoftheFair’sdedicationtotheenvironmentandbeauty.Itcanhelpstabilizethegroundswithattractivewallsandplantersincriticalplaces.ThisworkwillalsoincludetrimmingorremovingthetreesthatoverhangthepropertyandbuildingsonthewestsideoftheFairgrounds.

Study Using Solar Power

TheFairgroundscurrentlyspendsover$10,000ayearonelectricityanditispossiblethatthiscouldbeallbuteliminatedbyinvestingapproximately$100,000inasolarpowerinstallation.Anotherlocalinstitutionhasdonealmostexactlythat.Todetermineifthisisfeasibleandcanmakeagoodreturn,astudyneedstobeconductedatacostofapproximately$3,000.Therearegrantsavailabletodothisstudy,aswellasgrantsandloansforthepurchaseandinstallationofasolarpowerarray(seeAppendixD).Also,itispossibleforaninvestmentgrouptopayforthestudyandthepurchaseandinstallationofthesolararray.InthiscasetheFairgroundswouldgetalmostfreepowerandtheinvestorswouldgetthetaxcreditsandtheincomefromsellingsurpluspower.ThisisthesetupwiththesolararraysattheGreenbankFarm.OneobstaclethatneedstobestudiedisthatalmostalltheroofsontheFairgroundsareorientedeast‐westandthemostefficientpowergenerationisonsouthfacingroofs.ItmaybethattheMidwayfoodbooths,whichhavesouth‐facingroofscouldbeusedforthispurposeiftheyaresturdyenough.

Upgrade Fairgrounds Signage

ThecurrentFairgroundssignagepromotestheFairbuthasnoroomfororabilitytopromoteothereventsorfeaturesonthegrounds.Thisisimportantfortheeventsandfeaturestogetthepublicinterestedinthemandtoattracttheeventsinthefirstplace.Newsignagethataccomplishestheseobjectivesisnotexpensiveandisanimportantpartofanadvertisingprogram.



Repair, Revitalize, and Replace Buildings

Repairing,revitalizing,andreplacingbuildingsandinfrastructure,aimingtoaccommodatemultipleuseswhenfeasible,butwithanoverallaimofmakingthebuildingsmoreusableandincome‐producingyeararound.AppendixAdescribeseachofthebuildingsandtheworkthatneedstobedonewitheachtogivethemgreateruseandtoprolongtheirlife.Someofthereasoningbehindtheworkrecommendedinthisplanthatisspreadoverafivetotenyearperiodisasfollows:

Remodel,insulate,andheatthePolebuildingdiningroomtoimproveitsattractivenessandyear‐aroundusebringingdinners,meetings,conferences,andpossiblyanongoingeatinganddrinkingestablishment.

InsulateandheatthewestsideoftheBurriertokeepandupgradethecurrenttenant. RemodelandrenovatetheCoffmanbuildingmainroomandbathroomstoimproveits

attractivenessandusefulnessforexhibits,presentations,andmeetings. Upgradeandremodelbathrooms“A”and“B”toimprovetheirattractivenessand

usefulnessandremoveamajornegativeontheFairgrounds. Renovate,insulate,andheatthePolemainauditoriumandstagetoimproveitsyear‐

aroundusefulnessforconcerts,dances,auctions,andshows. RenovateandheattheMelonebuildingforyear‐arounduseforquiltingdisplaysand

exhibits. RemoveandreplacetheTurnerandBurrierbuildingswithanewsinglebuildingsthat

canbeusedduringtheFairfortheexistingcommercial,cooking,baking,andartexhibits,andforeventsandexpostherestoftheyear.

Removeandreplacehorsebarns1,2,and3withoneortwonewbarnsthatprovidebetterandmoreusablestalls,removedeterioratingbuildings,and,withmovablestalls,providemulti‐usecapability.

RemoveandreplacetheCattlebuildingandtheGrandstandsandreplacethemwithoneortwonewbuildingsthatcanbeusedforcattleandalpacas,andpossiblyotheranimals,duringtheFair,andcanthen,withremovablepens,beusedforevents,andstoragetherestoftheyear.

Handle Storm Water and Bluffs

ForseveraldecadesstormwatermitigationandbluffstabilizationhasbeenrecognizedasamajorproblemwiththeFairgrounds.Duringheavyrainsthearenafloodsandwatercanenterandevenfloodbuildings,asseenwiththefloodinginCoffmanandwaterrunningthroughTurnerlastfall.AlsothebluffstotheeastoftheCoffmanbuildingandtheSheepbarnandthosetothewestoftheHorse,Cattle,andGoatbarnsareunstableandcouldcollapse.In1996theCountyhiredprofessionalengineerstostudythesituationanddesignaplantohandletheproblems.Theplanwascompleted,buttheworkwasn’tcarriedout.TheplanonlyhandledstormwaterinthesouthernhalfoftheFairgrounds.Aplanneedsto



bedevelopedandimplementedtohandletheentireFairgroundstobothprotectitandmakeitusableyear‐aroundwithoutdamage.

Upgrade Both Kitchens

AsurveycarriedoutbyGoosefootindicatedasignificantneedforcommercialkitchensonSouthWhidbey.TheFairgroundshastwosuchkitchens,andaspeoplehavebecomeawareoftheminrecentmonths,theyhaveincreasinglybeenused.Togetthefullestuseofthem,additionalrefrigeration,drystorage,andotherequipmentincludingdishwashers,slicers,andmixersneedtobeadded.

Improve the RV Park / Campgrounds and Add Restrooms

TheRVParkandCampgroundsrepresentsamajorincomesourcefortheFairgroundsduetoitsclosenesstoLangleyandthewaterfront,butitscurrentuseislimitedbythelackofanearbyrestroom,itsunattractiveness,anditslackoffull‐featuredhookups.Tocorrectthesedeficitsandgetthefullestpossibleuse,thisplanrecommendsthatafullrestroomwithshowersbeaddedtotheCampgroundsarea,thatsomelandscapingbeaddedtomakeitmoreattractive,andthatfull50‐amphookupswithwaterandsewerbeadded.Also,inthelongrun,notinthisplan,thatmorelandbeacquiredforadditionalsites.

Improve and Add Parking

AmajorlimitingfactorofFairgroundssuccessisthelackofparking!ThebasicfunctionoftheFairgroundsistobringpeopletoitseventsandactivities.Ifparkingisdifficultornotavailable,peoplewillbelesslikelytoattend.BecauseoftheFairgroundslimitedarea(12.8acres)andheavycurrentuseofthatarea,thereisverylimitedspaceforparking.DuringtheFairahundredormorecarsparkalongCamanoAvenue,SandyPointRoad,andEdgecliffRoad.Thisisnotconsideredaviableparkingalternativebecauseitisdangerous,andthelocalcitizensstronglydislikeit.

CurrentandpotentialpossibleparkingareasandtheirnumberofspacesareshownonFigure8andlistednext(usingapproximately80carsperacretoleaveroomforaccessroadsandoddshapes)(seeAppendixCformoreonthepotentialareas).

a. Current Possible Parking Areas: Spaces

1. Official,designatedparkingspacesontheFairgrounds(roughly) 402. UnofficialparkingspaceshereandthereontheFairgrounds(veryroughly) 603. RVPark/Campgrounds(morevaluableasanRVPark).85acre 704. Fiddle‐Faddlelawn,veryapproximately.3acre 305. Carnivalarea,veryapproximately.4acre 406. NobleCreekParkandRidelot(perIslandTransit) 64

Subtotalcurrentpossibleareas 304



Figure 8: Fairgrounds Current and Potential Parking Areas



b. Potential Parking Areas: Spaces

7. MiddleSchoolplayfield2.2acres(perLanderman‐Moore) 1608. AylottpropertycornerofCamanoandEdgecliff.5acre 409. NoblepropertycornerofCamanoandSandyPoint22acres(use5) 400

10. IzettpropertynorthofFairgroundsroad5.1acres(use2) 16011. AndersonpropertysouthofFairgroundsroad22.6acres(use10) 800

Subtotalpotentialpossibleareas 1560

Totalpossibleareas 1864

Thereareofcourseanumberofstumblingblockstousingthesespaces.Thefirstiswhatelseisgoingonintheareasthatwouldtakeupparkingspaces.Othersinclude

TheRVParkshouldstayanRVParkintermsofmostvaluableuseofthatspace. TheFiddle‐FaddlelawnandCarnivalareamayneedtobeusedforotherpurposesand

shouldbelandscapedtoimprovetheFairgroundsambiance. TheParkandRidelotispublicandmaynotbefullyavailable. TheSchoolDistricthasnotbeenveryopentotheFairgroundsusingtheirsiteoutsideof

theFairwhentheHighSchoolathleticprogramgetstherevenue. TheCamanoAvenueandEdgecliffDrivesoutheastcornerpropertyisnotcurrentlyon

themarketandmaynotbeappropriatelyzoned. TheNobelpropertyisnotcurrentlyonthemarketandmaybeveryexpensive.Italso

maybemorevaluableasanewcampground/RVPark. TheIzettandAndersonpropertiesarenotcurrentlyonthemarket,maynotbe

appropriatelyzoned,andrequirewalkingupahilltogetto.

ThismeansthatcurrentlytheonlyprobableparkingspacesaretheofficialandunofficialspacesontheontheFairgroundsplustheParkandRidelot(assumingnooneelseisparkingthere)providing164spaces.Atthestandardaverageof2.3peoplepercar,youcanbringlessthan400peopletotheFairgrounds,whichisnotaverylargeevent.

Althoughthisplandoesnotrecommendaspecificsolutiontotheparkingproblem,thereareidentifiedfundsintheEstimatedCapitalInvestmentslaterinthisdocumentandtherearethreepossiblesolutionstothis,eachofwhichneedtoberesearchedand,ifapplicable,prioritizedintotheplan.Theseare:

UseexistingoutlyinglotsandprovidebusservicefromsuchlotstotheFairgrounds.SuchlotswouldincludetheCommunity(CMA)andMethodistchurchlots,allschoollots,andlocalparkandridelots.ThiscouldbedoneinconjunctionwithIslandTransitandapotentialPortsponsoredbusroutesbringingpeoplefromClinton(andthereforeMukilteo)andFreeland,andevenCoupevilleandOakHarbor.Atalaterdate,wellinto



theten‐yearplan,theFairgroundsorthePortcouldconsidergettingandrunningtheirownbusorbuses.

Buylandforparkingpurposes.OneobviouspossibilityistoengagetheSchoolDistrictintalkstobuysomeoftheirlandnexttotheFairgrounds,identifiedas“#7”inFigure9.OtherpossibilitiesarethesoutheastcornerofCamanoandEdgecliff(“#8”),thesoutheastcornerofCamanoandSandyPoint(“9”),thepropertyjustabovethesouthendoftheFairgroundstothenorthofFairgroundsroad(“10”),andthepropertyjustsouthofFairgroundsroad(“11”).AppendixChasmoredetailontheseproperties.

BuildaparkinggarageataconvenientlocationtoeitherwalkorbuspeopletotheFairgrounds.Thisisquiteexpensiveandisnotcoveredinthisplan.Nevertheless,becauseitisanefficientuseofland,itshouldbeconsidered,possiblyinconjunctionwithothers,suchastheCounty,Langley,andIslandTransit.Also,partoftheparkinggaragecouldbeusedforlongertermparkingandstoringboatsandRVsandotherlargeobjects,generatingrevenue.Also,itcouldbeusedforoverflowparkingforotherLangleyandSouthWhidbeyevents.Onepotentialsiteforaparkinggarageisatthesouthern‐mostendoftheFairgrounds,probablywiththerequirementofpurchasingmorelandandre‐contouringit.

Add a Roof to the Arena and Improve the Footing

Thecurrentarenaisprimarilyusedby4‐HandWhidbeyWesternGamesAssociationduringgoodweather.Toincreaseusagewithotherequestrians,suchasdressage,andnon‐equestrians,suchasmotorsports,andotheruses,suchasoutdoorconcerts,severalimprovementsmustbemadetothearena.Theseinclude:

Replacingthefootings(thegroundonthefloorofthearena)tomakeitmoreusablebyawidervarietyofusers;

MovingthebleacherssothesmalloneonthewestsideofthearenaismovedtothesouthoftheHopebuilding,andthebleachersontheeastsideismovedtothewestsidetothenorthoftheHopebuilding;

Improvingthelightingandsoundsystemssothereisbetternight‐timelightingandthesoundsystemsoundisbetterdirectedtojustthearena;

Erectingaroofoverthearenaandbleacherstoallowuseduringinclementweather.

Provide Shelter and Care in Emergencies.

TheFairgroundshaslotsofbuildings.Iftheyareheated,andpossiblyageneratorisadded,theycouldbeusedasshelterduringanemergency.Theplanhassuchapossibilityinmind,butthegeneratorwouldhavetocomeoutofthe“GeneralBuildingsandGrounds”lineitems.



Using a Volunteer Work Force

DuringseveralpublicforumsandfocusgroupsontheFairgrounds,theideaofhavingaHearts‐and‐Hammers‐likevolunteerworkdayonceortwiceayearwasdiscussedwithcommunitymemberswhoexpressedquiteabitofsupport.ThisPlanrecommendsorganizingandgettingstartedwiththistypeofvolunteerworkforcealmostimmediatelyandplanforaworkdayinthefirstyear.Thenameforthisgroup,aswellasthenamefortheFairgroundsitselfwillbediscussedduringpublicforumsandpeoplewillbeencouragedtosuggestnames.Apotentialnameforthevolunteergroupis“FairgroundsVision.”Thefirstgrouptorecruitforthiseffortwillbebuildersandcontractorsofallskills.GregGilleshasalreadysaidhewouldbeapartofthis.Thisgroupwouldbeusedtoplantheworktobedone(adheringtotheoverallarchitecturalplans),estimatewhatmaterialsareneeded,andwherethematerialscanbeprocured.

Asecondoffshootofthevolunteerworkforcewillbegardenersworkingtotheoveralllandscapeplan,whowillincludeMasterGardenersandgardenclubs,aswellasprofessionallandscapers.

Itshouldbenotedthatboth4‐HandtheFairAssociationalreadyhavevolunteerworkdaysseveraltimesayear.ThePlan’svolunteerworkforcewillnottakeoverorreplacethisvaluableeffort,butratheraddtoit,generallywithvolunteersnototherwiseassociatedwiththeFairgrounds.



FAIRGROUNDS FINANCIAL PROJECTIONS

TheFairgroundsfinancialprojectionsarebasedupontheassumptionthattheFairgroundswillundergosignificantenhancementswithmajorcapitalinvestments.Withthisinvestment,theprojectionsofrevenueandexpensearemadebeginningwiththe2015actualsandprojectingoutoverthenexttenyearsinthreeversions:Conservative,Middle‐of‐the‐Road,andAggressive.Inallcases,a“reasonableperson”approachhasbeenusedtonotexaggeratethefuturerevenueandexpense.Theneareryears,years1,2,and3arelikelymoreaccuratethanyears7and10.Years4,6,8,and9havebeenskippedsimplyforbrevity.

Thefirstyear,2016,isanessentialtimeforlayingthefoundationandrefiningthevisionofwhattheFairgroundswillbecomeinthefollowingyears.Suchthingsashiringacapablemanager,creatingawebsite,layingoutamarketingandadvertisingprogram,developingafundraisingplan,andpreparingthedetailarchitecturalandlandscapingplansforworkthatwillbecarriedoutinthenextnineyears,iscrucialforthesuccessoftheoverallplan.

Inthefollowingpages,theFairgroundscapitalinvestment,revenue,andexpensearelaidout,firstasawrittenexplanationandthennumerically.Therearemanyassumptionsinthesenumbers,highonthelististhatthereisnotanimpactfromeitherapositiveornegativeeconomy.Othersarethatthereisn’tamajorcatastrophelikeanearthquakeorfire,fundsareavailablewhentheyareneeded,capableandgoodpeopleareavailablewhenneeded,andthatthedemandforwhattheFairgroundsoffersremainsconstant.Ofcourse,noneoftheseassumptionswillholdabsolutelytrueoverthetenyears

Capital Investment

TobringtheFairgroundsbacktoitsfullpotentialandmaximumearningpowerwillrequireasignificantcapitalinvestment.Therearethreepossiblecapitalprojectimplementationscenarioswithdifferentsetsoftasksandtiming,asshowninTable7.Theestimatedcostofthetasksareveryrough,atbestaneducatedguess,andneedtobefurtherconfirmed.Also,thereisgreatleewayastowhatisdonewhenandifitisdoneatall,dependingontheavailabilityoffundingandhowtheprojectsareplannedandprioritized.

Forthisplan,thefollowingroughestimatesofpossiblecapitalinvestmentswillbeusedineachofthescenarios.4Therearefour“Generalbuildings…”entriesinthelistofcapitalinvestments.ThesearemeanttocoveramyriadofprojectssuchassprucinguptheMidway,handlingemergencypreparedness,andmanyotherconsiderations.

4 Some of the estimates are from the 2014 Landermann‐Moore Strategic Plan.



Possible Proposed Capital Investment Estimates

1. PreparelandscapingandarchitecturalplansforacohesiveFairgroundsvision: $50,0002. CleanupandbeautifytheFairgroundswithlandscapingandpainting: $20,0003. ImprovetheFairgroundssignagetopromotethegroundsandevents: $10,0004. Addwalk‐inrefrigerationandwire‐cagedrystoragetoeachkitchen,total: $30,0005. Generalbuildingsandgroundsrenovationandimprovement#1: $50,0006. Addinsulation,drywall,heatingandnewdoorstothewestsideofBurrier: $20,0007. Updatetheplanandcarryoutthestormwaterrunoffandbluffstabilization: $100,0008. Addinsulation,heating,andremodelthePolediningroom: $50,0009. Generalbuildingsandgroundsrenovationandimprovement#2: $50,00010. RenovateandremodeltheCoffman/4‐Hmainroom,restrooms,andannex: $50,00011. Buildanewrestroomfacilitywithshowerstothecampgrounds: $100,00012. Re‐layouttheRVParkandadd50‐AMPRVhookupswithWaterandsewer: $75,00013. Insulate,heat,replacedoors,andrenovatethestageofthePolebuilding: $120,00014. Upgradeandrenovaterestrooms“A”and“B”: $50,00015. ReplacefiberglasswindowsanddoorsandheattheMalonebuilding: $75,00016. AddsolarpowertotheFairgrounds $100,00017. Purchaseanapproximatelytwoacrepropertytopark160cars: $600,00018. Generalbuildingsandgroundsrenovationandimprovement#3: $50,00019. RemoveandreplacetheTurnerandBurrierbuildingswithasinglebuilding:$1,500,00020. RemoveandreplaceHorsebarns1,2,and3withnewmulti‐purposestalls: $750,00021. Generalbuildingsandgroundsrenovationandimprovement#4: $50,00022. Remove&replaceCattleandGrandstandswithamulti‐purposebuilding: $1,000,00023. Placeapavilionroofoverthearena,replacethefooting,lights,andsound: $1,000,000

Thetotalof$5,900,000canbespreadovertenyearsinthreescenariosasshownTable7.



Table 7: Estimated Capital Investment Scenarios

Year

1 1 Plans 50,000$ 1 Plans 50,000$ 1 Plans 50,000$

2 Clean & beautify 20,000$ 2 Clean & beautify 20,000$ 2 Clean & beautify 20,000$

3 Signage 10,000$ 3 Signage 10,000$ 3 Signage 10,000$

5 General #1 50,000$ 4 Upgrade kitchens 30,000$ 4 Upgrade kitchens 30,000$

6 Heat Burrier 20,000$ 5 General #1 50,000$ 5 General #1 50,000$

6 Heat Burrier 20,000$ 6 Heat Burrier 20,000$

7 Storm water 100,000$ 7 Storm water 100,000$

8 Pole dining room 50,000$

10 Coffman 50,000$

Total 150,000$ Total 280,000$ Total 380,000$

2 4 Upgrade kitchens 30,000$ 8 Pole dining room 50,000$ 9 General #2 50,000$

7 Storm water 100,000$ 9 General #2 50,000$ 11 RV restroom 100,000$

8 Pole dining room 50,000$ 10 Coffman 50,000$ 12 RV layout, Powe 75,000$

10 Coffman 50,000$ 11 RV restroom 100,000$ 13 Heat all Pole 120,000$

12 RV layout, Power 75,000$ 14 Restrooms 50,000$

13 Heat all Pole 120,000$ 15 Heat Melone 75,000$

17 Parking 600,000$

Total 230,000$ Total 445,000$ Total 1,070,000$

3 9 General #2 50,000$ 14 Restrooms 50,000$ 16 Add solar 100,000$

11 RV restroom 100,000$ 15 Heat Melone 75,000$ 18 General #3 50,000$

12 RV layout, Powe 75,000$ 16 Add solar 100,000$ 19 Turner & Burrier 1,500,000$

14 Restrooms 50,000$ 17 Parking 600,000$ 20 Horse 1, 2, 3 750,000$

18 General #3 50,000$

Total 275,000$ Total 875,000$ Total 2,400,000$

5 16 Add solar 100,000$ 19 Turner & Burrier 1,500,000$ 21 Cattle, Grandsta 1,000,000$

18 General #3 50,000$ 22 General #4 50,000$

23 Cover the Arena 1,000,000$

Total 150,000$ Total 1,500,000$ Total 2,050,000$

7 21 Cattle, Grandsta 1,000,000$ 21 Cattle, Grandstan 1,000,000$

22 General #4 50,000$

Total 1,000,000$ Total 1,050,000$ Total ‐$

10 22 General #4 50,000$

Total 50,000$ Total ‐$ Total ‐$

Ten Year Total 1,855,000$ Ten Year Total 4,150,000$ Ten Year Total 5,900,000$




Fairgrounds Revenue

Manyevents,activitiesandrentalsarepossibleontheFairgroundsforpurposesofbringinginrevenue.Theprimarysetoftheseitems,calledeconomicpotentials,arediscussednext.Apossiblerevenuestreamforeachunderthethreepossiblescenariosisshownwitheachitem.Thegrowthintherevenuestreamsisaresultofmanyfactors,somegeneraltotheFairgroundsitselfsuchasbeautificationandanewwebsite,whileothersarespecifictospecificfacilitiessuchasheatingthePolediningroomandupgradingtheRVPark.Thesefactorsareidentifiedinthefollowingdiscussionandtakenintoaccountintherevenuestreams.

RV Park and Campgrounds

TheCampgroundsandRVParkareexpectedtobea,ifnotthe,majorrevenuesourceontheFairgrounds.ThisispredicatedonthenearnesstoLangleyandthewaterfront,andtheplannedimprovementsoverthenextfivetotenyears.DuringtheFair,MarilynandEliseGabeleinlayoutthecampgroundstoget70RVsandtrailersplus10ormoretentsinthelot.LarryKwarsickputtogetheraverycomfortablelayoutof30RVsplussometents(seeFigure9).

Figure 9: Kwarsick 30 Vehicle RV Park Plan



ToimprovetheuseoftheRVPark/Campgrounds,thisplaninallofthescenariosenvisionsthesomeorallfollowingmodificationsthatwillbemadeatvarioustimesdependingonthescenariofollowed:

BeautifytheRVPark/Campgroundstomakethemmoreattractiveandinviting. AddanewsetofbathroomsandshowersintheRVPark/Campgrounds Upgradethegroundsandadd30new50amphookupswithwaterandsewerage

Additionally,whilenotincludedinthisplan,considerationshouldbegiventobuyingadditionalpropertyandaddingmoreRVsitesandhookups.

TheusageoftheCampgroundswillvaryovertheyearwithverylittleifanyusageoverthefourwintermonthsofNovemberthroughFebruary,buildingtoveryheavyusageinthesummermonthsofJulyandAugust.Also,overtheten‐yearspanofthisplan,usagewillgrowandfeescanbeincreasedasthecampgroundsareimprovedandtherelatedmarketingprogramhasitseffects.Table8providesaprojectionofCampgroundsuseandincomeoverthetenyearsinthreescenarios.“Days”arethenumberofdaysintheperiodthatthecampgroundisoccupiedand“No.”istheaveragenumberofsitesoccupied,so,forexample,intheMarch‐Aprilperiod,thathas61days,40dayshaveanaverageof6sitesoccupiedat$25each,orarevenueof6x40x25or$6,000.Thisassumesthatanewwebsiteandadvertisingprogramareworkingtopromotethecampgroundsandtakereservations,andthatthecleanupandbeautificationisdoneearlyinthefirstyear.Also,itisassumedthattheFairtakesallRVParkrevenuefortendaysayear.

Figure10showshowthegrowthfollowstheimprovementsbeingmadetotheRVPark/Campground.

0%

5%

10%

15%

20%

25%

30%

35%

40%

Year 1 Year 2 Year 3 Year 5 Year7 Year 10

Figure 10: RV Park / Campground Growth




Table 8: RV Park/Campgrounds Revenue stream

Enhan

cements

Bathroom & Upgrad

e

Period

DaysNo.

Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

Jan ‐Fe

b

300

25$

‐$

025

$

‐$

127

$

810

$

329

$

2,610

$

532

$

4,800

$

735

$

7,350

$

Mar‐Apr

406

25$

6,000

$

725

$

7,000

$

927

$

9,720

$

1129

$

12,760

$

1332

$

16,640

$

1535

$

21,000

$

May‐Jun

508

25$

10,000

$ 9

25$

11,250

$

1027

$

13,500

$

1329

$

18,850

$

1532

$

24,000

$

1735

$

29,750

$

July‐Aug

5015

25$

18,750

$ 16

25$

20,000

$

1727

$

22,950

$

2029

$

29,000

$

2232

$

35,200

$

2435

$

42,000

$

Sep‐O

ct40

625

$

6,000

$

725

$

7,000

$

827

$

8,640

$

1029

$

11,600

$

1232

$

15,360

$

1435

$

19,600

$

Nov‐Dec

300

25$

‐$

025

$

‐$

127

$

810

$

329

$

2,610

$

532

$

4,800

$

735

$

7,350

$

Fair

10‐

$

‐$

‐$

‐$

‐$

‐$

Total

40,750

$ 45,250

$

56,430

$

77,430

$

100,800

$

127,050

$

% Growth

11%

25%

37%

30%

26%

Enhan

cements

Bathroom & Upgrad

e

Period

DaysNo.

Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

Jan ‐Fe

b

300

25$

‐$

125

$

750

$

227

$

1,620

$

429

$

3,480

$

632

$

5,760

$

835

$

8,400

$

Mar‐Apr

406

25$

6,000

$

825

$

8,000

$

1027

$

10,800

$

1229

$

13,920

$

1432

$

17,920

$

1635

$

22,400

$

May‐Jun

508

25$

10,000

$ 10

25$

12,500

$

1227

$

16,200

$

1429

$

20,300

$

1632

$

25,600

$

1835

$

31,500

$

July‐Aug

5015

25$

18,750

$ 17

25$

21,250

$

1927

$

25,650

$

2229

$

31,900

$

2432

$

38,400

$

2635

$

45,500

$

Sep‐O

ct40

625

$

6,000

$

825

$

8,000

$

1027

$

10,800

$

1229

$

13,920

$

1432

$

17,920

$

1635

$

22,400

$

Nov‐Dec

300

25$

‐$

125

$

750

$

327

$

2,430

$

529

$

4,350

$

632

$

5,760

$

835

$

8,400

$

Fair

10‐

$

‐$

‐$

‐$

‐$

‐$

Total

40,750

$ 51,250

$

67,500

$

87,870

$

111,360

$

138,600

$

% Growth

26%

32%

30%

27%

24%

Enhan

cements

Bathroom & Upgrad

e

Period

DaysNo.

Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

No. Rate

Total

Jan ‐Fe

b

300

25$

‐$

125

$

750

$

327

$

2,430

$

529

$

4,350

$

632

$

5,760

$

835

$

8,400

$

Mar‐Apr

406

25$

6,000

$

825

$

8,000

$

1027

$

10,800

$

1229

$

13,920

$

1532

$

19,200

$

1735

$

23,800

$

May‐Jun

508

25$

10,000

$ 11

25$

13,750

$

1327

$

17,550

$

1529

$

21,750

$

1732

$

27,200

$

1935

$

33,250

$

July‐Aug

5015

25$

18,750

$ 18

25$

22,500

$

2027

$

27,000

$

2329

$

33,350

$

2532

$

40,000

$

2735

$

47,250

$

Sep‐O

ct40

625

$

6,000

$

825

$

8,000

$

1027

$

10,800

$

1229

$

13,920

$

1432

$

17,920

$

1635

$

22,400

$

Nov‐Dec

300

25$

‐$

125

$

750

$

327

$

2,430

$

529

$

4,350

$

732

$

6,720

$

935

$

9,450

$

Fair

10‐

$

‐$

‐$

‐$

‐$

‐$

Total

40,750

$ 53,750

$

71,010

$

91,640

$

116,800

$

144,550

$

% Growth

32%

32%

29%

27%

24%

RV Park/Cam

pgrounds Reve

nue ‐ Aggressive

Beau

tification

Year 1

Year 2

Year 3

Yea

r 5

Year7

Yea

r 10

RV Park/Cam

pgrounds Reve

nue ‐ Conservative

Beau

tification

Year 1

Year 2

Year 3

Yea

r 5

Year7

Yea

r 10

RV Park/Cam

pgrounds Reve

nue ‐ M

iddle of the Road

Year 1

Year 2

Year 3

Yea

r 5

Year7

Yea

r 10

Beau

tification



Major Art Event

SouthWhidbeyandtheCityofLangleyhavealargeartistpopulationandasubstantialinterestinthearts.ThismakesanartexhibitontheFairgroundsanatural.Tothis,localwine,beer,andgourmetfoodwillbeaddedtomakealargescaleeventthatwillbemonetizedbychargingapercentageofthefoodandwine,andspacerentalfortheartexhibits.TheFairgroundsenhancementsthateffectartexhibitsarelistednextproducingtherevenueshowninTable9.

Generalbeautification,cleanup,andpainting Newwebsiteandadvertisingprogram ImprovedSignage Insulationandheatingvariousbuilding Generalrenovations Addedparking ReplacingTurnerandBurrier ReplacingCattleandGrandstand

Table 9: Major Art Event Revenue

Major Swap Meet / Garage Sale

Swapmeets/GarageSalesareamajorwaymanyfairgroundsbringinincome.Againfoodandbeverageswillbeaddedandtheeventmonetizedbychargingapercentageofthefoodandwine,andapercentageofswapmeet/garagesales.Thiswillstartwithoneoftheseeventsinthefirstyearandgrowtomultipleonesinfutureyears.TheFairgroundsenhancementsthateffectswapmeetsandgaragesalesarelistednextproducingtherevenueshowninTable10.

Generalbeautification,cleanup,andpainting Newwebsiteandadvertisingprogram ImprovedSignage Insulationandheatingvariousbuilding Generalrenovations Addedparking ReplacingTurnerandBurrier ReplacingCattleandGrandstand

Art Event Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,500$ 2,000$ 3,000$ 6,000$ 10,000$ 20,000$

Middle 2,000$ 3,000$ 6,000$ 12,000$ 25,000$ 50,000$

Aggressive 3,000$ 9,000$ 15,000$ 30,000$ 60,000$ 90,000$



Table 10: Swap Meets and Garage Sales Revenue

Major Music Concerts and Festivals

Musicconcertsarethemostdesiredfairgroundsactivity,asshownearlier,whichattherighttimeofyearcanbeindoorsoroutdoors.TheFairgroundsenhancementsthateffectmusicconcertsarelistednextproducingtherevenueshowninTable11.

Generalbeautification,cleanup,andpainting Newwebsiteandadvertisingprogram ImprovedSignage Insulationandheatingvariousbuilding Generalrenovations Addedparking EnhancingandcoveringtheArena

Table 11: Major Music Concerts and Festivals Revenue

Weddings

AttractiveandsuccessfulweddingscanbeheldontheFairgrounds,seeFigure11.Theremustbesomepromotionatbridalfairs,onawebsite,andotheravenues,sotheusewillstartoffslowlyandgrowoverthetenyearsastheimprovementsintheFairgroundsarerealized.TheFairgroundsmodificationsthatimpactthisarelistednextproducingtherevenueshowninTable12.

Generalbeautification,cleanup,andpainting Newwebsiteandadvertisingprogram ImprovedSignage InsulationandheatingthePolebuilding Generalrenovations Addedparking

Garage Sale Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 2,000$ 4,000$ 6,000$ 10,000$ 20,000$ 50,000$

Middle 5,000$ 8,000$ 15,000$ 30,000$ 50,000$ 75,000$

Aggressive 7,500$ 12,000$ 20,000$ 50,000$ 75,000$ 100,000$

Music Concert Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 4,000$ 6,000$ 8,000$ 12,000$ 18,000$ 30,000$

Middle 5,000$ 7,000$ 10,000$ 15,000$ 25,000$ 50,000$

Aggressive 7,000$ 12,000$ 18,000$ 30,000$ 50,000$ 75,000$



Table 12: Weddings

Figure 11: September 2015 Fairgrounds Wedding

Smaller One‐Building Events

Smallevents,suchasreceptions,meetings,lectures,conferences,andseminars,aswellascomputergamedaysandtournamentscanbeaccommodatedtoalimitedextenttodayinCoffmanyear‐around,andinPoleduringwarmermonths.WiththeheatingofPoleandthenMalone,moreeventscanbeheld,andasmulti‐purposebuildingsreplaceotherbuildingsinlateryears,thisusewillexpand.Thiswillstartwithacoupleeventsthefirstyearandgrowinlateryears,asshowninTable13.ThesameFairgroundsmodificationslistedforWeddingspositivelyimpactsmallevents.

Weddings Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,200$ 2,400$ 3,600$ 6,000$ 8,400$ 12,000$

Middle 2,400$ 4,800$ 7,200$ 9,600$ 12,000$ 18,000$

Aggressive 3,600$ 7,200$ 12,000$ 14,400$ 20,000$ 28,000$



Table 13: Receptions and Smaller Events Revenue

Full Fairgrounds Events

FullFairgroundsevents,suchRagnar(alargecyclingevent)willonlyoccasionallyhappen,butRagnariscurrentlyscheduledfor2016andshouldcontinue.Thiswillbringin$1,500thefirstyearandwillexpandinbothnumberandtypesofeventsandrevenuepereventoverthetenyears,asshowninTable14.TheseeventswillalsobringinrevenuefromtheCampgroundsandmiscellaneoussourcesandwillprovidesomepromotiontotheFairgroundsingeneral.

Table 14: Full Fairgrounds Events Revenue

Building Rental

Full‐timebuildingrentalontheFairgroundsiscurrentlydifficultduetotheneedtomoveoutduringthefair,thelackofheat,andtheneedtodobusinessaroundFairparaphernalia.Thecurrentrentershaveacombinedrentofapproximately$1,800amonthorapproximately$20,000forelevenmonthsthatwillbeusedforthefirstyear.AsheatisaddedtoBurrierwestandrentaluseincreasesforbothsidesofBurrier,revenuewillincrease.Asotherbuildingsareheated,remodeled,orreplaced,newusesandrevenuewillemerge.Finally,thereisthepossibilityofrentingspacefor12monthstotenantswhocanbepartoftheFairasexhibitors.Asaresultthebuildingrentalwillgrowmodestly,asshowninTable15.

Table 15: Building Rental Revenue

Smaller Events Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,500$ 2,500$ 4,000$ 6,000$ 9,000$ 12,000$

Middle 2,000$ 3,000$ 5,000$ 7,500$ 10,000$ 15,000$

Aggressive 3,000$ 5,000$ 7,000$ 10,000$ 15,000$ 20,000$

Full Fairgrounds Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,500$ 2,000$ 2,500$ 3,500$ 5,000$ 7,000$

Middle 1,500$ 2,500$ 3,000$ 5,000$ 7,000$ 9,000$

Aggressive 2,000$ 3,000$ 4,500$ 7,500$ 10,000$ 15,000$

Building Rent Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 20,000$ 22,000$ 25,000$ 30,000$ 32,000$ 35,000$

Middle 20,000$ 25,000$ 30,000$ 32,000$ 35,000$ 40,000$

Aggressive 22,000$ 27,000$ 32,000$ 35,000$ 40,000$ 45,000$



Kitchen Rental

Thetwocommercialkitchenscurrentlyeachrentfor$15forthefirsthour,$10perhourthereafter,or$95perday.Itisexpectedthattogethertheycanbeusedabout10daysamonthduringthefirstyearduring11months,or110daysayearat$95perdayor$10,450ayear.Withtheadditionofwalk‐inrefrigeration,drystorage,andequipmentsuchasdishwashers,slicersandmixers,thiswillgrowwithadditionaldaysandreasonablerateincreasesovertheplanyears,asshowninTable16.Figure12showaThanksgivingdinnerputonbyacatererinthePolekitchenanddiningroom.

Table 16: Kitchen Rental Days per Year and Revenue

Figure 12: Thanksgiving Dinner in the Pole Kitchen and Dining Room (Source: Melene Thompson)

Boat and RV Storage

ThecurrentboatandRVstorageisanagreementwithGregHeimfor$3.00perlinearfootstored.InthepastboatstoragehasgrownbeginninginOctober($500),toNovemberthroughFebruary($1,100each),andMarch,April,andMay($900,$600,and$300respectively)foratotal$6,700.Thiswillremainrelativelyconstantuntiladditionalfacilitiesbecomeavailableinfutureyearsplusaslightinflationintherate,asshowninTable17.Themajorfactorsimpactingthiswillbe:

Kitchens Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Cons days/year 110 132 165 198 220 275

Conservative 10,450$ 13,200$ 16,500$ 23,760$ 27,500$ 37,125$

Middle days/year 121 143 187 231 297 385

Middle 11,495$ 14,300$ 18,700$ 27,720$ 37,125$ 51,975$

Aggressive days/yea 132 165 198 275 385 495

Aggressive 12,540$ 16,500$ 19,800$ 33,000$ 48,125$ 66,825$



Collapsiblepensinseveralofthebarns ReplacementofCattleandtheGrandstand ReplacementoftheHorsebarns

Table 17: Boat and RV Storage Revenue

4‐H Programs

4‐HprogramsareconsideredacommunityphilanthropythatispartoftheFairgroundslegacyandtheyarenotexpectedtocovertheirexpenses.Theyhaveonemajorannualevent,elevenhorseevents,andseveralmeetings.Itisassumedthattheywillbechargedamodest$5formeetingsintheHopebuildingwiththeappropriateschedulingandwillingnesstoworkaroundpayingevents.Theywillbechargedforelevenusesofthearenaat$65peruse,forsixusesofthetractorat$50,and$150fortheirmajorevent.Thiswillbringinapproximately$1,200peryearin2016andgrowverymodestlyoverthenextnineyears,asshowninTable18.

Table 18: 4‐H Program Revenue

Equestrian Events

Non‐4‐Hequestrianeventsarecompetitionsandexhibitionsputonforyouthandadultsoutsideof4‐HbyorganizationssuchasWWGA(WhidbeyWesternGamesAssociation).Currentlythereareseveneventdaysayearthatbringin$150each,andoneevent(O‐Mok‐See)thatbringsin$300.Inaddition80stallnightsarerentedat$10apiece.Thistotals$2,150ayearandwillgrowmodestly.Withthereplacementofthehorsebarns,thecoveringofthearenaandbleachers,andanimprovedfootingputinthearena,thisshouldincreaseusageinthelateryears,asshowninTable19.OthermodificationstotheFairgroundsthatwillhelppromoteequestrianeventsare

Stormwaterhandlingandbeautificationofthegrounds Addedparking

Storage Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 6,700$ 7,000$ 7,500$ 9,000$ 12,000$ 15,000$

Middle 6,700$ 7,000$ 7,500$ 12,000$ 15,000$ 20,000$

Aggressive 6,700$ 7,000$ 7,500$ 19,000$ 24,000$ 29,000$

4‐H Events Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,200$ 1,200$ 1,300$ 1,500$ 1,800$ 2,200$

Middle 1,200$ 1,300$ 1,500$ 1,800$ 2,200$ 2,200$

Aggressive 1,300$ 1,500$ 1,800$ 2,200$ 2,200$ 2,400$



RVPark/Campgroundsupgraded

Table 19: Equestrian Revenue

Annual Fair

TheannualWhidbeyAreaFairoverthelastfiveyears(2010‐2014)hascontributedonaverageover$60,000peryeartothemaintenanceoftheFairgrounds.Thisamounthasbeendecliningoverthatperiodfromover$100,000toaround$50,000.ItisreasonabletoexpectthattheFaircancontributeatleast$45,000in2016andthat,veryconservatively,thiswillgrowby$5,000to$10,000peryearwithreasonablemanagementandimprovementsintheFairgrounds,asshowninTable20.

Table 20: Annual Fair Revenue

Miscellaneous Income

MiscellaneousincomecomesfromRVdumpfees,smallrentals,andothersources.Itiscurrentlyabout$1,000ayear.Thiswillgrowverymodestlyoverthenexttenyears,asshowninTable21.

Table 21: Miscellaneous Revenue

Equestrians Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 2,150$ 2,500$ 2,750$ 3,500$ 5,000$ 7,500$

Middle 2,500$ 3,000$ 5,000$ 10,000$ 15,000$ 20,000$

Aggressive 2,750$ 3,500$ 7,500$ 12,000$ 20,000$ 30,000$

Fair Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 45,000$ 50,000$ 55,000$ 65,000$ 75,000$ 85,000$

Middle 50,000$ 55,000$ 60,000$ 70,000$ 80,000$ 90,000$

Aggressive 55,000$ 65,000$ 75,000$ 95,000$ 115,000$ 135,000$

Other Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Revenue 2016 2017 2018 2020 2022 2025

Conservative 1,000$ 1,100$ 1,200$ 1,500$ 2,000$ 4,000$

Middle 1,100$ 1,200$ 1,500$ 2,000$ 4,000$ 6,000$

Aggressive 1,200$ 1,500$ 2,000$ 4,000$ 6,000$ 8,000$



Fairgrounds Expense

Fairgroundsexpensecoversthemanagementandday‐to‐daymaintenanceoftheFairgroundsoutsideoftheFair.ItassumesthatmajormodificationsandenhancementstotheFairgroundsarebeingmadethroughaseparatecapitalbudget.Forsomeoftheamounts,thePort’s2016FairgroundsdraftpreliminarybudgetfigureswereusedasastartingpointwithanannualgrowthtoaccommodatethegrowthinFairgroundsuseandrevenue.Therearethreegroupingsofexpense:payroll,utilities,andother.

Payroll Expense

PayrollexpensecoversaFairgroundsmanager,amaintenancemanager,part‐timeandfull‐time supportpersonnel underbothof thesemanagers, and their taxes andbenefits. Thenumberofsupportpersonnelandwhentheyareaddedvariesineachoftheplanscenarios.

TheFairgroundsmanagerhasnotonlythejobofpreformingtheday‐to‐daymanagement,butalsotheverylargejobofmarketingtheFairgroundsandorganizingandmanagingtheevents,activitiesandrentalsthatwillusetheFairgrounds,andraisingfundstoenhanceit.Thispersonhastohaveuniqueskillsandbeabletohandleabroadrangeofsituations.Togetthisperson,afairlyattractivesalarywillbeneeded.Intheaccompanyingfinancialplan,astartingsalaryof$60,000wasusedwithsmallgrowthoverthetenyears.

TheFairgroundsmanagerwillbeginworkingalone,maybewithanintern,buttofullydoherorhisjob,sheorhewillneedsupport,primarilytodothemanyday‐to‐dayfunctionsontheFairgrounds, as well as some of the social media work and working with events. It isenvisionedthatapart‐timepersonwillbehiredatfirstandgrowintoafulltimeposition.Thesalaryforthispersonisprojectedtobe$30,000onafulltimebasis.Additionalsupportpersonnelwillbeaddedovertime.

ThemaintenancemanagerwillalsoneedawiderangeofskillstohandlethemanyfunctionsontheFairgrounds.Itisplannedthatheorshewillstartat$40,000,whichwillgrowovertheyears.Thispersonwillneedsupportpersonnel,whichinitiallywillbeapart‐timepersongrowingtofulltime,andthentoadditionalpeopleoverthetenyears.

Payrolltaxesandbenefitsarefiguredtobe23%ofsalariesgrowingto24%inthethirdandfifthyears,and25%intheseventhandtenthyears.

Utilities Expense

Utilitiesexpensecoverselectricity,propane,waterandsewer,refuse,andtelephoneandInternet.ThePort’s2016budgetisusedasthefirstyearandgivenagrowthfactortoaccommodatethegrowinguseoftheFairgrounds.Analternativesolarenergysourceandinvestmentwillbeexploredtoseehowitwouldaffectthetotalannualpowerbillofover$10,000ayearincludingtheFair.Thesenumbersassumethatsolarpowerisinstalledand



significantlylowerstheelectricalbill.Thereisalocalinstancewherea$10,000electricbillhasbeenallbutwipedoutbyusingsolarpower.

Marketing Expense

MarketingandpromotioniscriticalforthegrowthoftheFairgrounds.Thefirstyeartherewillbeanewwebsitebuiltthatalsohandlescampgroundsreservations.Socialnetworkingwillbesetupandmanned,initiallybythecreator,buteventuallybytheadministrativesupportstaff.Thisisexpectedtocost$10,000thefirstyear.InadditiontherewillbeseveralbrochuresmadefortheFairgroundsingeneralandspecificallyfortheCampgrounds,thekitchens,andforweddings.Twobridalfairswillbeattendedtobeginthepromotionofthevenueforweddings,andpaymentswillbemadetoplacethebrochuresontheFerriesandelsewhere.

Printadvertisingwillbepreparedfornewspapersandforseveralmagazinesandpaymentsmadetoplacethem.ThisadvertisingwillbefortheFairgroundsingeneralandforeventsthattheFairgroundsissponsoring.Thisneedstobeahighquality,andmaintainedwellinordertogrowtheFairgroundsasdescribedintheplan.

Thecostoftheadvertisingandbridalfairsisexpectedtobe$10,000,foratotalmarketingbudgetof$20,000.Updatesandrevisionstothewebsite,socialmediapages,brochures,andadvertisingwillmaintainandgrowthisexpenseovertime

Tax Expense

AssumingthatTaxesareafunctionofrevenue,theywillincreaseintheplanwiththeincreasingrevenue,maintainingthe7.55%ratiotototalrevenue.Itisexpectedthataboutathirdofthisexpensewillbecollectedwiththerevenueandreducetheexpense,producing$7,221inexpenseinthefirstyearandincreasingwiththeincreaseinrevenue.

Other Expense

Otherexpensecoverspurchasedmaintenanceandrepairs,materialsandsupplies,andother.ThePort’s2016budgetisusedasthefirstyear.AllcategoriesweregrowntoaccommodatethegrowinguseoftheFairgrounds.

ThethreepossiblerevenueandexpenseprojectionsareshowninTables22,23,and24,andFigures13,14,and15.




Revenue 2016 2017 2018 2020 2022 2025

RV Park / Campgrounds 40,750$ 45,250$ 56,430$ 77,430$ 100,800$ 127,050$

Major art event 1,500$ 2,000$ 3,000$ 6,000$ 10,000$ 20,000$

Major swap meet/garage sale 2,000$ 4,000$ 6,000$ 10,000$ 20,000$ 50,000$

Music Concerts 4,000$ 6,000$ 8,000$ 12,000$ 18,000$ 30,000$

Weddings 1,200$ 2,400$ 3,600$ 6,000$ 8,400$ 12,000$

Smaller one‐building events (receptions, 1,500$ 2,500$ 4,000$ 6,000$ 9,000$ 12,000$

Full Fairgrounds events (Ragnar) 1,500$ 2,000$ 2,500$ 3,500$ 5,000$ 7,000$

Building rental 20,000$ 22,000$ 25,000$ 30,000$ 32,000$ 35,000$

Kitchen rental 10,450$ 13,200$ 16,500$ 23,760$ 27,500$ 37,125$

Boat/RV Storage 6,700$ 7,000$ 7,500$ 9,000$ 12,000$ 15,000$

4‐H activities 1,200$ 1,200$ 1,300$ 1,500$ 1,800$ 2,200$

Equestrian events 2,150$ 2,500$ 2,750$ 3,500$ 5,000$ 7,500$

Annual Fair 45,000$ 50,000$ 55,000$ 65,000$ 75,000$ 85,000$

Miscellaneous Income 1,000$ 1,100$ 1,200$ 1,500$ 2,000$ 4,000$

Total Revenue 138,950$ 161,150$ 192,780$ 255,190$ 326,500$ 443,875$

% Growth 16% 20% 32% 28% 36%

Expense

Administrative salaries 60,000$ 60,500$ 61,000$ 62,000$ 65,000$ 68,000$

Administrative support salaries ‐$ 10,000$ 15,000$ 20,000$ 25,000$ 30,000$

Maintenance salaries 40,000$ 40,400$ 40,800$ 41,200$ 41,600$ 42,000$

Maintenance support salaries 10,000$ 15,000$ 20,000$ 25,000$ 30,000$ 35,000$

P/R Taxes and Benefits @ 23%, 24%, 25% 25,300$ 28,957$ 32,832$ 35,568$ 40,400$ 43,750$

Total Payroll 135,300$ 154,857$ 169,632$ 183,768$ 202,000$ 218,750$

Electricity 8,000$ 8,400$ 9,240$ 5,082$ 2,846$ 1,636$

Propane 3,000$ 3,150$ 3,465$ 3,812$ 4,269$ 4,909$

Water & Sewer 4,000$ 4,200$ 4,620$ 5,082$ 5,692$ 6,546$

Refuse 5,000$ 5,250$ 5,775$ 6,353$ 7,115$ 8,182$

Telephone & Internet 3,000$ 3,150$ 3,465$ 3,812$ 4,269$ 4,909$

Total Utilities 23,000$ 24,150$ 26,565$ 24,140$ 24,190$ 26,182$

Maintenance & Repair 12,000$ 12,600$ 13,860$ 15,246$ 17,076$ 19,637$

Materials and Supplies 10,000$ 10,500$ 11,550$ 12,705$ 14,230$ 16,364$

Marketing and Promotion 20,000$ 21,000$ 23,100$ 25,410$ 28,459$ 32,728$

Taxes 7,029$ 8,152$ 9,752$ 12,909$ 16,516$ 22,453$

Travel & Misc. Other 2,000$ 2,100$ 2,310$ 2,541$ 2,846$ 3,273$

Total Other 51,029$ 54,352$ 60,572$ 68,811$ 79,126$ 94,455$

Total Expense 209,329$ 233,359$ 256,769$ 276,718$ 305,317$ 339,388$

% Growth 11% 10% 8% 10% 11%

(Loss) or Surplus (70,379)$ (72,209)$ (63,989)$ (21,528)$ 21,183$ 104,487$

Cum (Loss) or Surplus (70,379)$ (142,588)$ (206,576)$ (228,105)$ (206,921)$ (102,434)$

Table 22: Island County Fairgrounds

Financial Projection ‐‐ Conservative




Total Revenue 138,950$ 161,150$ 192,780$ 255,190$ 326,500$ 443,875$

Total Expense 209,329$ 233,359$ 256,769$ 276,718$ 305,317$ 339,388$

(Loss) or Surplus (70,379)$ (72,209)$ (63,989)$ (21,528)$ 21,183$ 104,487$

Figure 13: Fairgrounds Financial Projection ‐‐ Conservative

$(100,000)

$‐

$100,000

$200,000

$300,000

$400,000

$500,000


Financial Projection ‐‐ Conservative

Total Revenue Total Expense (Loss) or Surplus




Revenue 2016 2017 2018 2020 2022 2025


Major art event 2,000$ 3,000$ 6,000$ 12,000$ 25,000$ 50,000$


Music food and drink festival (choochokam 5,000$ 7,000$ 10,000$ 15,000$ 25,000$ 50,000$

Weddings 2,400$ 4,800$ 7,200$ 9,600$ 12,000$ 18,000$



Building rental 20,000$ 25,000$ 30,000$ 32,000$ 35,000$ 40,000$

Kitchen rental 11,495$ 14,300$ 18,700$ 27,720$ 37,125$ 51,975$

Boat/RV Storage 6,700$ 7,000$ 7,500$ 12,000$ 15,000$ 20,000$

4‐H activities 1,200$ 1,300$ 1,500$ 1,800$ 2,200$ 2,400$

Equestrian events 2,500$ 3,000$ 5,000$ 10,000$ 15,000$ 20,000$ Annual Fair 50,000$ 55,000$ 60,000$ 70,000$ 80,000$ 90,000$


Total Revenue 151,645$ 186,350$ 237,900$ 322,490$ 428,685$ 585,975$

% Growth 23% 28% 36% 33% 37%

Expense


Administrative support salaries 5,000$ 15,000$ 20,000$ 30,000$ 45,000$ 60,000$



P/R Taxes and Benefits @ 23%+A117 26,450$ 31,257$ 36,432$ 42,768$ 52,900$ 61,250$

Total Payroll 141,450$ 167,157$ 188,232$ 220,968$ 264,500$ 306,250$

Electricity 8,400$ 9,240$ 5,082$ 2,846$ 1,636$ 1,964$

Propane 3,150$ 3,465$ 3,812$ 4,269$ 4,909$ 5,891$

Water & Sewer 4,200$ 4,620$ 5,082$ 5,692$ 6,546$ 7,855$

Refuse 5,250$ 5,775$ 6,353$ 7,115$ 8,182$ 9,818$


Total Utilities 24,150$ 26,565$ 24,140$ 24,190$ 26,182$ 31,419$




Taxes 13,756$ 9,427$ 12,034$ 16,313$ 21,685$ 26,022$


Total Other 59,956$ 60,247$ 67,936$ 78,923$ 93,687$ 112,261$

Total Expense 225,556$ 253,969$ 280,308$ 324,082$ 384,369$ 449,929$

% Growth 13% 10% 16% 19% 17%

(Loss) or Surplus (54,180)$ (67,619)$ (42,408)$ (1,592)$ 44,316$ 136,046$

Cum (Loss) or Surplus (54,180)$ (121,799)$ (164,206)$ (165,798)$ (121,482)$ 14,563$


Financial Projection ‐‐ Middle




Total Revenue 151,645$ 186,350$ 237,900$ 322,490$ 428,685$ 585,975$

Total Expense 225,556$ 253,969$ 280,308$ 324,082$ 384,369$ 449,929$

(Loss) or Surplus (54,180)$ (67,619)$ (42,408)$ (1,592)$ 44,316$ 136,046$

Figure 14: Financial Projection ‐‐ Middle

$(200,000)

$(100,000)

$‐

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000


Financial Projection ‐‐ Middle





Revenue 2016 2017 2018 2020 2022 2025


Major art event 3,000$ 9,000$ 15,000$ 30,000$ 60,000$ 90,000$


Music food and drink festival (choochokam 7,000$ 12,000$ 18,000$ 30,000$ 50,000$ 75,000$

Weddings 3,600$ 7,200$ 12,000$ 14,400$ 20,000$ 28,000$



Building rental 22,000$ 27,000$ 32,000$ 35,000$ 40,000$ 45,000$

Kitchen rental 12,540$ 16,500$ 19,800$ 33,000$ 48,125$ 66,825$

Boat/RV Storage 6,700$ 7,000$ 7,500$ 19,000$ 24,000$ 29,000$

4‐H activities 1,300$ 1,500$ 1,800$ 2,200$ 2,400$ 2,600$

Equestrian events 2,750$ 3,500$ 7,500$ 12,000$ 20,000$ 30,000$ Annual Fair 55,000$ 65,000$ 75,000$ 95,000$ 115,000$ 135,000$


Total Revenue 168,340$ 223,950$ 293,110$ 433,740$ 602,325$ 788,975$

% Growth 33% 31% 48% 39% 31%

Expense


Administrative support salaries 10,000$ 20,000$ 30,000$ 50,000$ 70,000$ 90,000$



P/R Taxes and Benefits @ 23%, 24%, 25% 28,750$ 36,336$ 42,672$ 53,550$ 67,150$ 80,750$

Total Payroll 153,750$ 187,736$ 220,472$ 267,750$ 335,750$ 403,750$

Electricity 8,400$ 9,240$ 5,082$ 2,846$ 1,636$ 1,964$

Propane 3,465$ 3,812$ 4,269$ 4,909$ 5,891$ 7,069$

Water & Sewer 4,620$ 5,082$ 5,692$ 6,546$ 7,855$ 9,426$

Refuse 5,775$ 6,353$ 7,115$ 8,182$ 9,818$ 11,782$


Total Utilities 25,725$ 28,298$ 26,426$ 27,392$ 31,092$ 37,310$




Taxes 11,954$ 11,329$ 14,827$ 21,941$ 30,469$ 36,562$


Total Other 62,774$ 67,000$ 76,065$ 90,527$ 109,343$ 131,048$

Total Expense 242,249$ 283,033$ 322,963$ 385,669$ 476,185$ 572,108$

% Growth 17% 14% 19% 23% 20%

(Loss) or Surplus (73,909)$ (59,083)$ (29,853)$ 48,071$ 126,140$ 216,867$

Cum (Loss) or Surplus (73,909)$ (132,992)$ (162,845)$ (114,775)$ 11,365$ 228,232$

Financial Projection ‐‐ Aggressive





Total Revenue 168,340$ 223,950$ 293,110$ 433,740$ 602,325$ 788,975$

Total Expense 242,249$ 283,033$ 322,963$ 385,669$ 476,185$ 572,108$

(Loss) or Surplus (73,909)$ (59,083)$ (29,853)$ 48,071$ 126,140$ 216,867$

Figure 15: Financial Projection ‐‐ Aggressive

$(200,000)

$(100,000)

$‐

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000


Financial Projection ‐‐ Aggressive




APPENDICES

A. Fairgrounds Buildings

B. CERB Requirements

C. Relevant Property Information

D. Sources of Possible Grants and Loans

January 12, 2016 Fairgrounds Vision and Plan—Appendix A—Buildings Page 47 of 90


APPENDIX A—FAIRGROUNDS BUILDINGS

ThebuildingandinfrastructureontheFairgrounds(seetheGoogleEarthimageinFigure16andthelistofbuildingsandareasinTable25)areinsomecasesapproaching80yearsoldandhavebeenlargelyneglectedforsometime.Forthemtoprovidethemaximumsupportfortheiruse,anumberofrenovations,andinsomecaseseventualreplacementneedstotakeplace.Eachofthebuildingsandareasaredescribedonthefollowingpages:

Table 25: List of Fairgrounds Buildings and Areas Structures Size LengthandWidth1. GustSkarbergPoleBuilding 12,000sf. 80x1502. TurnerBuilding 5,000sf. 50x1003. BurrierBuilding 4,800sf. 50x964. MaloneBuilding 6,720sf. 60x1125. GoatBarn 6,720sf. 60x1126. CattleBarn 3,190sf. 55x587. Grandstand/AlpacaBarn 3,000sf. 8. HorseBarnNo.1 4,200sf. 50x849. HorseBarnNo.2 3,400sf. 40x8510. HorseBarnNo.3 3,200sf. 40x8011. HopeBuilding(TwoStory) 2,140sf. 34x6312. Coffman4‐HBuilding 3,440sf. 40x8613. DogArenaandShelter 4,320sf. 60x7214. AntiqueBarn 4,320sf. 60x7215. Swine/CatBarn 1,800sf. 30x6016 Rabbit/PoultryBarn 2,345sf. 35x6717. SheepBarn 3,456sf. 60x11218. Cavy/GuineaPigBarn 288sf. 24x1219. KenShort‐FiddleFaddleFarm 1,330sf. 35x3820. MidwayFood&BeverageBooths 2,784sf. 12x23221. Midway(EvaMaeGabelein)Stage 760sf. 20x3822. Restroom‘A’ 560sf. 20x2823. Restroom‘B’(TwoStory) 450sf. 24. Restroom‘C’(HorseRestroom) 432sf. 18x24 TotalBuildings 84,987sf.

OtherAreas Size Function

25. LoggingShowArea 26. HorseArena(150x220) 33,000sf. EquestrianShowsandTraining27. RecreationVehiclePark(0.85acres) 37,000sf. RVParkingandDumpStation28. CarnivalArea 20,000sf. Rides,Games,Food&Beverages

TotalOtherAreas 92,250sf.



Figure16:theIslandCountyFairgroundsfromGoogleEarth(5/2/2015)



1. Gust Skarberg Pole Building

TheGustSkarbergPolebuilding,thecenterpieceoftheFairgroundsanditsoldeststructure,wasbuiltbytheWPAin1935‐36.ItisaWashingtonStateHeritageBarnandacityofLangleyHistoricbuilding.ThebuildinghasGableandMonitorroofshapes,Snap‐Locmetalroofcovering,woodenboardandhalfpolesiding,andaconcretefoundation.Itisframedwithroundlogs(poles)andhasariverstonefireplace.

Thebuildingconsistsof:

Alargecentralopenauditoriumorballroomwithastageanddressingrooms,butonlytemporaryseating.

Asmallseparatetheaterbehindthemainstage,theBlackBoxTheater,withraised‐rafterseating;

Administrativeofficesandstoragerooms; Alargecertifiedcommercialkitchenanddiningareawithastorageroom,andabathroom; Sixsmallroomsonthewestside,andtwolargeboothsacrossthefront.

Ithassignificantpotentialforeventuseincludingweddings,receptions,auctions,dinners,plays,conventions,displays,andmeetings.TofullyutilizethepotentialofthePoleBuildingthefollowingrenovationandrestorationneedstobehandled:

Add,repair,orreplacethefollowingsafetyitems:allstairrailingsforADAcompliance,fireexitintheBlackBoxTheater,emergencylighting,firealarmsystem,panicbarsondoors.

Repairrotineavesandatthegroundlevelofthepolesiding. Addweatherstrippingandplugholesinthewallsandceilingtowalljoint. Addinsulationandheatingtothediningarea Remodeldiningareatomakeitmoreattractive Replacetableandchairs Addawalk‐inrefrigerator,drystorage,andotherequipmenttothecommercialkitchen Addinsulationandheatingandremodelboththemainauditoriumandstagetomakethem

moreattractive AddAVequipmentforsoundandvideoprojection

Theinformationforthisappendixcomesfromthesesources: IslandCountyFairgrounds,PropertyHistory,2012byHarrisonGoodall BuildingAssessments,2015byJimLux IslandCountyFairgrounds,DueDiligenceReport,2015byMeleneThompson NotesfromRobertLowey,2015



Source: Harrison Goodall



2. Turner Building

TheTurnerorCommercialbuildingisaWashingtonStateHeritageBarnbuiltinthe1940sor50s.Turnerisalargeclerestorytypebarnwithoutloftandwithdriveindoorsateachend.IthaswoodenstallseparatorsdownbothwallsandalargecentralcorridorwithtemporarybutheavysolidstallseparatorsusedforcommercialboothsduringtheFair.Asaresult,ithaslimiteduseduringtherestoftheyear.

IthasaMonitorroofshape,aSnap‐Locstandingseammetalroof

covering,Board&battensiding,andaconcretefloorandfoundation.Duringrainstormsithaswaterrunningdownthemiddleofthefloor.

Toprovidebetterusability:

Replacethelargeslidingdoorsoneitherend. AddFrenchdrainsinfrontoftherearmaindoortopreventwaterenteringthebuilding Replaceallofthecentralcorridorstallpartitionsandsomeoftheside‐wallstallpartitionswith

polesanddrapestobemoreusableforstorage

3. Burrier Building

TheBurrierbuildingisaWashingtonStateHeritageBarnbuiltinthe1940sor50s.Itisdividedintotwointernalareas:

Theeastside,onceaschoolhouse,hasadropceiling,raisedwoodenflooring,andisinsulatedandheated.

Thewestsidehasopenrafters,concretefloor,andisunheated.

IthasaGableroofshape,aSnap‐Locmetalroofing,board&battensiding,andconcretefloorfoundation.

Toprovidebetterusability:

Insulate,drywall,heat,andreplacethedoorsonthewestside Removetheoldfurnaceroomandreplacetherottenwall,floor,andceilingintheeastside.



4. Malone Building

TheMalonebuildingisaWashingtonStateHeritageBarnbuiltinthe1950s.Itisalarge,uninsulated,unheatedbuildingingoodconditionwithhighceilingsandaspaciouscharacter.ConstructionispoletypewithaZolatonepainted,crackedconcretefloor,newerredsteelstandingseamroofing,andinteriorplasticfacedroofinginsulation.

Northandsouthgablewallendshavebeenenclosedwithtranslucentroofingpanelswithfourfansthatdon’tpreventhightemperatures.

Maloneoffersgoodmulti‐usepotential,buthasbeenlimitedtoboatstorage.Maloneisgenerallyunderutilizedandoffershighpotentialforhostingevents.Toprovidebetterusability:

Replacethefiberglasspanelswithinsulatedglass,addheating,andrepairfloorcracks. AddFrenchdrainsinfromofdoorstopreventmudandwaterfromseepingthroughdoors.

5. Goat Barn

TheGoatbarnisaWashingtonStateHeritageBarnbuiltinthe1950s.Itmaybethesecondmostimportantbuildingintermsofhistoricalcharacter.Goatisalofted,clerestorybuildingprovidingstrongcountryfairambience.Ithasalongopenshedalongtheeastsideandasmallclosedshedonthewest.Insidethebarnisaloftandbuilt‐inpens.Theroofislow,restrictingstorage.

IthasaMonitorroofshape,Snap‐Locmetalroofing,board&battensidingandaconcretefoundation.Toprovidebetterusability:

Cleanouttheloftandinstallnewandimprovedlighting. Replacethepermanentpenswithcollapsible,removableones. Replacetheroofandsupportonthelongeastsideshed.



6. Cattle Barn

TheCattlebarnisaWashingtonStateHeritageBarnbuiltinthe1950s.Itisopenonthreesideswithnodoors.Itisalargerectangularstructuredividedintothreepartsbysupportingpostsandfencingwhichcreatesacenterpathforpeoplewithtwosideareastocontaincattle.

CattlehasaGable(maybewanna‐be)roofshape,agalvanizedcorrugatedmetalroofcoveringandadifferenttypeofmetalonanotherpartoftheroof(bothofwhichneedreplacing),plywood

siding,andaconcretefoundation,butdirtfloor.

Thisbuildingislightlyusedwithonlyafewcattleduringthefairandisalmosttotallyunusedoutsideofthefair.ThisplanenvisionsreplacingCattleandtheGrandstandwithoneortwonewbuildings.

7. Grandstand / Alpaca Barn

TheGrandstand/Alpacabarnisapoleandcantileveredrafterstructure.Itsoriginaluseasseatingforeventstoitseasthasbeencompromisedbylocationofchildren’scarnivalridesthatnowoccupytheentireareabetweenitandtheFiddleFaddlebarn.Interiorpostssupportingseatingandroofraftersdividegroundlevelunder‐coverspaceintoenclosedeaststorageunits(underthebleachers),acentralaisle,andanimalstallsinthewesternthird.

Thestallsarecurrentlylightlyusedtohousethe4Halpacacontingent,andthe bleachers are only used for a few hours each year. ThisplanenvisionsreplacingCattleandtheGrandstandwithoneortwonewbuildings.



8. Horse Barn 1

Allthreehorsebarnswerebuiltinthe1950s.Allareopenunprotectedstructureswithoutdoors.Theyareallpolebuildingsandaredirectlyacrossfromandsupportequineactivitiesinthearena.

HorseBarn1is of sound construction andhassingleanddoublestallsalongtheeastandwestwallswithacentralcorridor.IthasaGableroofshape,a rustedcorrugatedmetalroofingnearing the end of its lifespan,horizontalplanksiding,andaconcretefoundation.

Inaddition,allthreehorsebuildings,plusallotheranimalbuildingstothenorthofthehorsebarns(Grandstand,Cattle,andGoat),areborderedbyuncontrolled(some80’)aldertreesonthebankbeyondthepropertyline.Thealdershavegrownupandoutandnowoverhangallsixstructuresmakingtheircontroloneofthemostpressingsafetyissuesonthefairgrounds.

Thisplanenvisionsallthreehorsebarnsbeingreplacedwithoneortwonewonesthataremoreflexibleandcanpossiblybeusedforotherpurposes.

9. Horse Barn 2

HorseBarn2hassingleanddoublestallsalongtheeastandwestwallswithacentralcorridor.Ithasaloftthatisusedforstorage.

HorseBarn2hasaMonitorroofshape,agalvanizedcorrugatedmetalroofingingoodcondition,boardandbattensiding,andaconcretefoundation.ItisinFaircondition

ThepostsofHorseBarn2(and3)arepressuretreated4x4’s,notthe6x6’sofHorseBarn1,andsoaremorepronetoweaknessduetodeterioration.BothHorse

Barn2and3outerpostseitherrestonorareanchoredintwoparallelconcretefootingsthatsupporttheouterwalls.Innerpostsare,possibly,justburiedinsoil.

RoofwaterneedstobebetterhandledwithguttersanddownspoutsgoingintoFrenchdrainsalongthefrontofeachbuilding.



10. Horse Barn 3

HorseBarn3hassingleanddoublestallsalongtheeastandwestwallswithacentralcorridor.IthasaGableroofshape,a rustedcorrugatedmetalroofingnearing the end of its lifespan,T‐111siding,andaconcretefoundation.

HorseBarn3,thenewestandleastwellbuilt,hasasubstandardroofdesignwithsmall2x4raftersspanningmuchmoredistancethantheyshould,aswellaspoorkneebracessupportingtherafters.Inadditiontheroofpeakflashingwastoonarrowandwaterhasleakedintothe

plywoodroofinganditisnowrotten.ThusthelifespanofHorseBarn3isdependentonajudgmentwhetherreplacingtheroofonamarginalpoststructureislessprudentthanreplacingthebuildingentirely.

11. Hope Building

TheHopebuildingwasbuiltin1998withadonationfromtheBoeingCompanyfortheHopeTherapeuticRidingprogram.ItisusedbytheHopeprogram,4‐H,andotherequestrianprogramsfortrainingandvariousevents,races,andexhibitions.

Hopeisatwo‐storybuildingwithaGablemetalroof,T‐111siding,andaconcretefoundation.Itisinsulatedandheated.Ithasatackroom,a

classroom,anoffice,asmallkitchenwithaconcessionwindow,abathroom,alargermeetingroom,andanannouncer’sboothoverlookingthearena.Itisfrequentlyusedandisingoodcondition.Thereisnoknownneedformaintenanceorupgrade.



12. Coffman 4‐H Building

TheCoffman4‐Hbuildinghasaconcretefloorandfoundation,studwalls,redstandingseamsteelroof,hotairpropanefurnacewitha500galtank,men’sandwomen’srestroomswithasingleshowereach,acertifiedcommercialkitcheninexcellentcondition;anadjacentstorageareaforkitchenrentermaterials,aspaciousmeetingroomfor75to100peopleifitsthreeexitsareapproved,andacontiguousadditionforstorage.FlooringisZolatonetype(speckled)paintedconcrete.

Coffmanliabilitiesareacrackedconcretefloor,lacklusterexternalandinternalpaintcolors,rudimentarybathrooms,pooruseofthewestadditionasastoragelocation,androttingnorthwalloftheaddition.Suggestedimprovementsinclude:

Addwalk‐inrefrigerationandotherequipmentsuchasslicersandmixerstothekitchen. Redecorate,repaint,andthematicallydevelopthebuildinginteriordécortomakeitvisually

interestingandappealingconsistentwiththefairand4H;improveadaptabilityoftheroomfordifferentuses;andcontrolnoiselevelssothatconversationalnoiseofcrowdsdoesnotinhibitsmallgroupconversation.

Update,freshen,paint,andotherwiseimprovetherestrooms. Fillfloorcracksandrepaintfloorincludingtheunpaintedrestroomsandcorridorfloors. Installlarge,shallow,enclosed4Hdisplay/trophycaseoninteriorwalltotheleftofmainentry,

andpopulatethecasewithtrophies,photos,andotherinformationalmaterialtoconnecthistoricalandongoing4HpresenceandvitalitytoCoffman.

Re‐paintexteriorcolortomorevibrantcolorconsistentwithagriculturaltheme. Repairnorthwalloftheadditionandmakethespace(perhapspartially)availableandmore

commerciallyappealingasacontiguousspacetoCoffman’sinterior.



13. Dog Arena and Shelter

TheDogarenaisafencedgrassyareawithasetoffivebleacherrowsundercoverofaredmetalsheathedopensidedroofonthewestandashelterwithadoublerowofsmallshowingstallsseparatedbyacentralcorridorcoveredbyasinglepitched,shedstylemetalroof.Thedogstallbuildingisapartiallywalledpoleconstructionwithaconcretefloorandelectricity.ItliestothesouthofCoffmanandtothenorthoftheRayGabeleinAntiquebuilding.The4Hdogcontingentisveryactiveanditsjudgingandshowingactivitiesduringfairarewell

attended.Stallsaredecoratedandentrantsareidentified.Eachstallisoccupiedbyadogcage,anelevatedplatform,andonedog,usuallywithitsownerwhoistheretoanswerquestions.

14. Ray Gabelein, Sr. Antique Barn

TheRayGabelein,Sr.AntiqueBarnisanewerbuildingwithtallwalls,talldrive‐indoorsnorthandsouth,andawalkindoorattheNWandSEcorners.Sidingisverticalplankwithspacesbetweenplanksandnobattensmakingitairandmoisturepermeable.Theupperfewfeetofendwallsaretranslucentplasticpanelsfornaturalinteriorlighting.Theroofiswhitemoderncorrugatedsteelwithacondensationbarrier.Itisgutteredwithdownspouts.(Drainintegrityanddrainendsareunconfirmed.Theremaining

rooflifespanisintermsofdecades.

Thebarnhasformanyyearsbeenbothstorage(betweenfairs)andadisplayarea(duringfairs)forantiquefarmandothertoolsandequipment.Alsoduringthewinteroneormoreboatsarestoredthere.Averysignificantamountofworkandexpensewouldhavetobedonetousethebuildingforanythingotherthanstorage.

Thebuildingshouldberepaintedinthenext2‐4years.Alsotheslidingmaindoorsbothneedrepairatthebottomguidesandtoprollers.Securityofdoorsshouldbeimprovedastheftsofcontentshavetakenplace.



15. Rabbit and Poultry Barn

TheRabbitandPoultrybarnisasmall,older,clerestorystylebuildingsimilartoGoat.ItwasoriginallypartofGoat,butwassawedinhalfandmoved.IthascentralNorthandSouthdrive‐indoors.Ithasacenteraisleandtwo12’sideaisleswithmovableanimalcagesduringthefair.Anadditionalshedroofhasbeenaddedtothewestsidewithshedraftersandsmallstalls.Leaksatthejunctureoftheshedroofandmainroofhavecausedsomerotintheoriginalmainroof.Exteriorshedstallfloorsare

concreteextendingontoarough3’widesidewalk.Thegeneralconditionofthefoundationandwallstructureissound;plankouterwallsareweatheredwithsplitsthroughout,andheavilyweatheredatbottoms.TheroofissamevintageasotherredmetalSnapLocroofingonotherbuildings.

Immediateneedsincludereplacingthewaterspigotonnorthendwithasubsurfacefrostfreefaucet.Assessshedrooftomainroofforsolutiontowaterleakage.Thesouthsidewaspaintedthisyear;remainderneedspainttoprotectsiding.

16. Bob Martens Swine and Cat Barn

TheSwineandCatbarnisdividedlengthwiseroughlyintothirds,withthenorththirdhousingcatsandthesouthtwothirdshousingswine.Thebuildinghasaconcretefloordividedintosmallpenswithsteelpostsintheconcrete,connectedbyfencingwhichlimitsthebuildingtoonlyfairtimeanimaloccupation.Non‐fair,multi‐usepotentialwouldrequireremovalofallfenceposts,storageofsame,andmodificationstothepostholesandpoststopermitre‐assembly.



17. Sheep Barn

TheSheepbarnhaspoleconstructionthatisgenerallygoodconditionexceptforone,andpossiblymore,eastsidepostthatisdeterioratedsub‐surfaceduetodisconnectionofthegutterdownspout.Thereisaseconddownspoutthatisalsodisconnected.Thespacebehind(east)Sheepwallisperhaps6’fromthebluffedgeandtheareaiscompletelyfilledwithblackberryvines,preventingworkonthedownspouts.

Thebuildingfloorisdirt,thesidewallsare7’highT111leavingvoidsboth

fromwalltoptoroofandwallbottomtoground.Endwallsarepresentexceptforanapproximate12’wideopendoorway.ThebuildinginteriorisdividedintosheeppensofTpostsbearinghogwireonplastictiesforfairactivity,andbyacentral~12’wideplypartitionhangingfromthetrusslowerchordandbearingelectricalconduitandalightswitch.TheImmediateneedsinclude:

Clearingtheblackberryvinesontheeastside Repairingthedownspoutconnectionsandassessingdrainagedispersion Repairinganyrottedpostbottoms Sprayingtheinsidetrusseswithableachsolutiontokillmossandmoldonrafters Paintingtheoutsidewallswithinnextcoupleofyears,andtheinteriorwallswithinacoupleof

yearsafterthat.Fortheexteriorpaintconsiderthedesirabilityofredvs.thecurrentgreen.

Paintingorreplacingtheroof,whichissoundbutcorroded.Paintingwithasteelroofingpainttoextendlifelookscheaper,butmayrequiresignificantlaborforpreparation,primingandpainting,andpossiblydamagingtheroof’swaterproofingabilitybywalkingonit.

TheSheepbarncouldbeusedforboatorotherstoragebetweenfairsbyremovalofTpostsandhogwirepensandenclosingthebuilding.Thecentralpartialpartitionisanimpedimentbutthereisaccessfrombothenddoors.Wallvoidstopandbottomwouldneedtobecovered,andenddooropeningswouldneeddoorsconstructedtoprovidecontentsecurityandpreventwind‐blowndebrisandmoisture.FairprepofpenscouldbedrivingTpostsinandreattachinghogwireeveryyear,orburyingshortpipesectionsforeasier,fasterinsertionofsmallerpipesaspenposts(capsinstalledduringmostofyear),thoughsemi‐permanentfloorspigotswouldimpedecleaning.Solutionstopenset‐up/take‐downmustreviewedforspeedandeaseofprocess.Dirtfloorlimitsabilitytocleanandpouringaconcretefloorwouldbeaniceimprovementthoughwouldnotaddsignificantlytodualpurposeuseandcomesatahighcost.Enddoorheight(8’7”north,8’1”south)isperhapsthebiggestlimitingfactorbutwouldpermitsmallboats,tenttrailers,andsmallertraveltrailers.



18. Cavy / Guinea Pig Barn

TheCavyorGuineaPigbarnisoneoftheolderstructuresontheFairgrounds.Itcontainssmallcagesforguineapigsandisonlyusedduringthefair.Itbadlyneedsanewrooftoreplaceitscedarshakes.

19. Ken Short Fiddle Faddle Barn

TheKenShortFiddleFaddlebarnisanopenbarnstructureusedforchildren’sactivitiesandrecentlyforawedding.



20. Midway Food and Beverage Booths

ArowoffoodvendorboothslinesthenorthsideofthemidwaywitheastandwestboothsseparatedbytheraisedEvaMaeGabeleinMainStage.TherowsitsrightonthenorthernFairgroundspropertyline.TheFairparadeonSaturdayrunsfromdowntownLangleytotheFairgroundsandroutesthroughthemidway.Postparade,picnictablesaresetupinfrontofthebooths.

WhiletheVendorboothsarenotingenerallygoodcondition,theyremain

functional.Theyareofuninsulatedstudconstructionwithconcretefloorsandredstandingseamsteelroofingofthesamevintageasthemainbuildingrowacrossfromthem.Boothsareequippedwithhotandcoldwater,sinks,andtwooftheboothshavecookingapplianceswithventhoods.Generalexteriorconditionisgoodtofair,withinteriorfairtopoorandrelativelydirtyfromyearsofuse.Theventhoodsdonothavefiresuppression.Wateristurnedoffbeforefreezingweatherandthetwohotwaterheatersaredrained.Consideration of the replacement or rebuilding of the entire

vendor line is less probable due to their condition than to the steady progression of food handling and

food preparation health regulations, which are more and more limiting what can be done in the booths

21. Eva Mae Gabelein Midway Stage

TheEvaMaeGabeleinstageislocatedamidtheMidwayFoodBooths.Itisanoutdoorsstageforperformancesmainlyduringthefair.Itstoresseatingbenchesintheoffseason



22. Restrooms ‘A’

Eachofthethreerestroomsarerudimentarymen’sandwomen’srestroomswithoneortwoshowerstalls.Theyhaveaconcreteslabfloor,studdedwalls,T‐111sidingandared,standingseamsteelroofoflowpitch.Restrooms‘B’and‘C’areprimarilyusedonlyduringtheFair.

Restroom‘A’istheprimaryFairgroundsrestroomandisusedyeararound.

Allthreebathroomscouldbenefitfromupdatingthefacilitiesandpaintinginsideandout.

23. Restrooms ‘B’

Restroom‘B’isatwo‐storybuildingwithasmalloneroomapartmentonthesecondfloorwithitsownbathroomandasmallkitchen.TherestroomisnotusedmuchoutsideoftheFair

Theoutsideneedspaintingandthedeckonthesouthsidehassomerottenboardsinit.



24. Restrooms ‘C’

Restroom‘C,’‘Horserestroom,’or‘4‐HrestroomislocatedbetweentheGrandstandandHorsebarn1.Itisusedduringequestrianactivities,aswellasduringtheFair

25. Logging Show area

TheloggingshowareaoccupiesatriangleattheSEcornerofthearenaandcontainsanin‐groundpoolforlogrolling,asetofbleachersingoodcondition,groundareausedtostoreandmovelogsforvariousevents,andtwotallpolesforclimbingcontests.Tomyknowledgeitisusedonlyonceayearforadayortwoduringthefair.Theeventdrawsabout100fairattendeesandhasasmallbutmotivatedgroupofparticipantsincludingAlbertGabelein.Lowannualusageandtotalattendancewouldsuggestfindingmoreutilityforthis

areaduetoitsbleachers.Thewoodcovers,liftedoffbycraneforlogrolling,wouldappeartoofferaready‐madeadditionalstageareawithbleacherseating,butusewouldhavetobewellcoordinatedwithprotectiveloggersandorganizers.Thepresenceof3’ofwaterunderthestagemeansthatpossiblecollapse,intowater,wouldhavetobepreventedatallcosts,andthattheuseofelectricitywouldbeproblematic.Neverthelessthearea’sunder‐utilizationmakesitatargetforotherusesiftheprimaryusecanbemaintained.



26. Horse Arena

TheHorseArenaislocatedprettymuchinthecenterofthefairgrounds.Itisusedfor4‐Handotherequestrianshowsduringsevenoreightmonthsoftheyear.

Ithasevengreaterpotentialifitwerecovered,forbothequineandnon‐equineevents.Alsothefooting(thegroundonarenafloor)needstobereplacedforusebyothertypesofequestriansandformotorsports.Finally,boththelightingandthesoundsystemcouldbeupgraded.

27. RV Park and Campground

TheRVParkandCampgroundisa.85acretriangularplotofgroundatthesoutherntipofthefairgrounds.Ithas3030‐amphookupswithawaterconnection,andthereisaseparatesepticdumpstation.

DuringtheFairMarilynandEliseGabeleinlayoutaFireDepartmentapprovedplanfor70smallerRVs.

LarryKwarsickhadaprofessionallayoutdonewith30sites,15ofwhicharepull‐throughsites.Healsodidresearchfor50‐amphookups.

InthisplantheRVParkandCampgroundsareenvisionedto:

Becleanedupandbeautified Installanewsetofrestroomswithshowers(promisedbytheCounty,butnotdone) GetimprovedRVhookupswith50amppower,water,andsewer

January 28, 2016 Fairgrounds Vision and Plan—Appendix B—CERB Page 65 of 90


Appendix B: CERB Planning Study Minimum Requirements APlanningStudy,entitled“AVisionfortheIslandCountyFairgroundsandaPlantoAccomplishIt,”ofwhichthisappendixisapart,addresseseachoftheCERB’sminimumrequirementsasfollows:

a. A product market analysis linked to economic development. ThePlanningStudyprovidesamarketanalysisthatislinkedtojobscreation,asprovidedinanswerto“o‐1”below.

b. A market strategy containing action elements linked to timelines.

ThePlanningStudyprovidesamarketstrategycontainingactionelementslinkedtotimelinesasshownonpages15and25.

c. Identification of targeted industries.

ThePlanningStudyonpages26‐35providesalistof“economicpotentials”thatarethetargeteventsandactivitiesthatwillprovideadditionalrevenue.

d. Identification of the group responsible for implementing the marketing strategy.

Describe the group’s capacity to complete the responsibility. ThePlanningStudyidentifiesthePortofSouthWhidbeyonpage4andamanagementandstaffingteamdescribedonpages11and36andaddressestheircapacitytocompletetheplan.

e. The site’s appropriateness by addressing, at minimum, appropriate zoning, affect to the state or local transportation system, environmental restrictions, cultural resource review, and the site’s overall adequacy to support the anticipated development upon project completion. TheIslandCountyFairgroundsiswithintheCityofLangleyandisgovernedbytheirzoning,specificallythefollowingchapters:

1. Chapter18.09identifieswhatispermittedwithintheP‐1(PublicUse)zoningthatisassignedtotheFairgrounds.

2. Chapter18.10providesaFairgroundsZoningOverlaythatestablishesarangeofpermittedusesandstandardsthatmightnototherwisebepermittedwithintheP‐1zoning.

3. Chapter18.33statesthattheCitysupportsandprotectsthepermittedandcustomaryFairgroundsrelatedactivitieseventhoughtheymaynotbecompatiblewithnearbyresidentialuses.

ThemajorityofwhatisproposedinthePlanningStudyfallswithinthecurrentLangleyzoning.Twopotentialareas,lightindustrialandbrewinganddistilling,arenotcovered,andthecityispreparingtoincludethoseinanupdateoftheircomprehensiveplan.

ThePlanningStudyenvisionsworkbeingdonetomitigatethestormwaterrunoffproblemsontheFairgrounds.SuchasolutionwillrequireworkingwithLangleytohandlethedischargewaterintwocreeks.

StateandlocaltransportationareanissuethatisdiscussedinthePlanningStudy.TheFairgroundsisonseveralmajorIslandTransitroutes,aswellasapotentialweekendbusservice,bothconnectingwiththeWashingtonStateFerryinClintonandanewparkinglotinMukilteo,allofwhichsupporttheactivitiesinthePlanningstudy.



TherearenoknownenvironmentalrestrictionseffectingtheFairgroundsandtheproposedusesofitasdescribedinthePlanningStudy.

TheFairgrounds’almost80year‐oldhistoricbuildingsandlegacyofanover100year‐oldcountyfairaremajorculturalresourcesthatareembracedandpromotedbythePlanningStudy.

TheFairgroundssiteanditsmanyhistoricbuildingsprovidethefoundationformanyoftheactivitiesandeventsdescribedinthePlanningStudy.ThereisoneneedthatislackingintheFairgroundsandthatisforsufficientparking.ThisneedandseveralsolutionsforitarediscussedintheStudy.

f. A location analysis of other adequately served vacant industrial land.

TheplanningstudyisfocusedontheIslandCountyFairgroundsbecauseofitsalready‐existinginfrastructure.ThereispropertysurroundingtheWhidbeyAirparkinLangleythatiszonedforcommercialuses,howeveritlackstheinfrastructureofalready‐existingbuildingsandutilities,sothecapitalinvestmentwouldbeprohibitivelyexpensivetoincludepurchaseoftheproperty(ies)andconstructionofallnewbuildings.AppendixCdiscussestheadequacyofseveralpotentialpropertiesthatmightbeusedbytheFairgroundsforparkingandanexpandedRVpark.

g. Total funding for the public facilities improvements is secured or will be secured within a given time frame. ThePlanningStudyonpages12and13discusseshowfundingforpublicfacilitiescanbesecuredandthetimeframeexpectedandprovidesinAppendixDanumberofgrantandloanresources.

h. An analysis of how the project will assist local economic diversification efforts. ThePlanningStudydiscusseshowtheFairgroundscanbeamajorneweconomiccontributorandthereforeadiversificationofthelocaleconomy.

i. Indicate the specific issues that will be addressed.

ThespecificissuesthatwillenabletheFairgroundstobeaself‐sufficiententity,asdescribedinpages13‐21ofthePlanningStudy,include:1. Beautificationandrenovationofthegrounds2. Improvedsignage3. Insulateandheatseveralbuildings4. Upgradetwocommercialkitchens5. Handlestorm‐waterrunoffandstabilizetwobluffs6. Renovateandremodelseveralbuildings7. Addanewrestroomwithshowersinthecampgrounds8. ReplaceandupgradeRVhookups9. Addsolarpower10. Addparking11. Addanewcoverandreplacethefootingtothearena12. Replaceseveralbuildings



j. List one or more economic outcomes that you expect from the proposed CERB project. ThemajoreconomicoutcomeexpectedinthePlanningStudyisthattheFairgroundswillbecomeapositiveeconomiccontributorinsteadofadrainandwillbeastrongcontributingfactorinthebroadereconomicgainsoftheCityofLangley,theSouthWhidbeyCommunity,andIslandCounty.

k. Describe the specific, quantifiable measures of the outcome(s) that will indicate success. Describe in measurable terms what you expect to be able to show as progress toward the outcome for each year before the whole outcome has been achieved. Thespecific,quantifiablemeasureoftheoutcomeofthePlanningStudyisthesurplusorlossfromtheoperationoftheFairgroundsasdescribedinpages26‐43oftheStudy.

l. Describe what data you will collect to determine whether the outcome is being achieved. TheprimarymeasuretodeterminetheoutcomeofimplementingthePlanningStudyisthesurplusorlossfromtheoperationoftheFairgrounds.AdditionallysalestaxrevenuefrombusinessesinLangley,WAwillbeusedtoprovideinformationonsalesamountsbefore,duringandaftertheproject.Subsidiarymeasureswouldbetheunitsandrevenuefromeachofrevenuesourcesaswellastheexpensesbycategories.Also,thespecificstepsintheplanthathavebeenaccomplished.

m. Describe the data collection procedure including when data will be collected, from whom

and by whom. Themanagingentity(e.g.thePortofSouthWhidbey)shouldhaveaccountingproceduresinplacesothatrevenuesandexpendituresaretrackedandattributedtospecificactivities,andprojectionsshouldbedevelopedandtrackedtoactuals.Asdescribedin“l,”theprimarymeasureisfinancialsurplusorlossfromoperations,whichshouldbetrackedatleastonamonthlybasis.Inaddition,economicdevelopmentdatawillbeanalyzedincludingdirectjobsretainedandcreated,indirectjobscreated,andrecordedsalestaxrevenuesascomparedtothoserecordedpriortothisproject’sexecution.

n. The estimated median hourly wage of the jobs created when development occurs.

Wageswillvarybythejobstobeperformedandwillexceedthemedianhourlywageinthelocalarea.

o. If the project is determined to be feasible, the following information must be provided within the final report:

1. Total estimated jobs created (in FTEs). AttachedTables26through28showtheestimatedjobscreatedbyimplementingthePlanningStudy.TheseestimateswerearrivedatusingtheStateofWashingtonOfficeofFinancialManagement2007WashingtonStateInput‐OutputMultipliers.

2. Describe benefits offered to employees. Standardhealthandwelfarebenefitswillbeofferedemployeesatleastequaltothosemandatedbylaw.

3. Describe the median hourly wage of the new jobs in relation to the median hourly county wage. “Themedianhourlywage(adjustedforinflation)forjobsinIslandCountyin2013was$18.22comparedtothe$22.09statemedianwage.”(FromtheWashington



StateEmploymentSecurityDepartment;BureauofLaborStatistics;BureauofEconomicAnalysis).AttheFairgrounds,wageswillvarybythejobstobeperformedandwillexceedthecounty’smedianwage,asdescribedonpage36ofthePlanningStudy.

4. The county three‐year unemployment rate in relation to the state rate. IslandCounty’sunemploymentratecomparedtotheState’sandtheNation’sisshowninthefollowingfigure:

TheactualunemploymentratesintheCountyandStateinOctoberofeachyearare:

Unemployment Rate 2013 2014 2015

Island County 7.4% 6.8% 5.5%

Washington State 6.5% 5.8% 5.0%

Source:WashingtonStateEmploymentSecurityDepartment;BureauofLaborStatistics;BureauofEconomicAnalysis

5. County population change in the last five years. TheCountypopulationhasgrownby2.7%inthelastfiveyears,growingfrom78,506in2010toanestimated80,600in2015

6. The estimated jobs created represent what percentage of the county’s labor force. ThepeakjobsexpectedtobecreatedinthePlanningStudyis113,whichis0.35%oftheCounty’s2014averagecivilianlaborforceof31,692

7. The estimated jobs created represent what percentage of the county’s unemployed workers. ThepeakjobsexpectedtobecreatedinthePlanningStudyis113,whichis5.1%oftheCounty’s2014averagepopulationactivelyseekingemploymentof2,193

8. Estimated new annual state and local revenue generated by the private business. ThesubjectofthePlanningStudy,theIslandCountyFairgrounds,isaquasi‐governmententityownedbyIslandCounty,theprojectedrevenueofwhichisdescribedonpages26through35.TheFairgroundsrentsspaceandfacilitiestoprivatebusinesses,thenumberandrevenueofwhichisexpectedtogrowovertheperiodofthestudy,butthestudydoesnotconsidertherevenuegeneratedbythosebusinesses.

9. Estimated private investment generated by project. ThePlanningStudydoesnotconsideranyprivateinvestmentontheFairgrounds.



Multipliers* Year 1 Year 2 Year 3 Year 5 Year 7 Year 10

Capital Projects 150,000$ 230,000$ 275,000$ 150,000$ 1,000,000$ 50,000$

Construction 10.89 1.6 2.5 3.0 1.6 10.9 0.5

Support Jobs 2.58 4.2 6.5 7.7 4.2 28.1 1.4

Total Jobs 5.8 9.0 10.7 5.8 39.0 1.9

Fairgrounds Employees Admin Manag 60,000$ 60,500$ 61,000$ 62,000$ 65,000$ 68,000$

Admin Suppo ‐$ 10,000$ 15,000$ 20,000$ 25,000$ 30,000$

Maint Supervi 40,000$ 40,400$ 40,800$ 41,200$ 41,600$ 42,000$

Maint Support 10,000$ 15,000$ 20,000$ 25,000$ 30,000$ 35,000$

Admin Manag 1.00 1.00 1.00 1.00 1.00 1.00

Admin Support 0.33 0.50 0.67 0.83 1.00

Maint Supervi 1.00 1.00 1.00 1.00 1.00 1.00

Maint Support 0.33 0.50 0.67 0.83 1.00 1.16

Total 2.33 2.83 3.17 3.50 3.83 4.16

less current (2.00) (2.00) (2.00) (2.00) (2.00) (2.00)

Support Jobs 1.39 0.46 1.15 1.63 2.09 2.54 3.00

Total Jobs 0.79 1.98 2.80 3.59 4.37 5.16

Events Revenue Major art even 1,500$ 2,000$ 3,000$ 6,000$ 10,000$ 20,000$

Major swap m 2,000$ 4,000$ 6,000$ 10,000$ 20,000$ 50,000$

Music food an 4,000$ 6,000$ 8,000$ 12,000$ 18,000$ 30,000$

Weddings 1,200$ 2,400$ 3,600$ 6,000$ 8,400$ 12,000$

Smaller one‐b 1,500$ 2,500$ 4,000$ 6,000$ 9,000$ 12,000$

Full Fairgroun 1,500$ 2,000$ 2,500$ 3,500$ 5,000$ 7,000$

Total Event 11,700$ 18,900$ 27,100$ 43,500$ 70,400$ 131,000$

Event Jobs 20.48 0.2 0.4 0.6 0.9 1.4 2.7

Support Jobs 1.64 0.4 0.6 0.9 1.5 2.4 4.4

Total Jobs 0.6 1.0 1.5 2.4 3.8 7.1

Service Revenue RV Park / Cam 40,750$ 45,250$ 56,430$ 77,430$ 100,800$ 127,050$

Building renta 20,000$ 22,000$ 25,000$ 30,000$ 32,000$ 35,000$

Kitchen renta 10,450$ 13,200$ 16,500$ 23,760$ 27,500$ 37,125$

Boat/RV Stora 6,700$ 7,000$ 7,500$ 9,000$ 12,000$ 15,000$

Equestrian ev 2,150$ 2,500$ 2,750$ 3,500$ 5,000$ 7,500$

Total Event 80,050$ 89,950$ 108,180$ 143,690$ 177,300$ 221,675$

Service Jobs 27.72 2.2 2.5 3.0 4.0 4.9 6.1

Support Jobs 1.39 3.1 3.5 4.2 5.5 6.8 8.5

Total Jobs 5.3 6.0 7.2 9.5 11.7 14.7

Total All Jobs 12.57 17.93 22.15 21.30 58.91 28.88

* State of Washington Office of Financial Management, 2007 Washington State Input‐Out Multipliers

Table 26: Fairgrounds Plan Jobs Creation ‐‐ Conservative




Capital Projects 280,000$ 445,000$ 875,000$ 1,500,000$ 1,050,000$ ‐$

Construction 10.89 3.0 4.8 9.5 16.3 11.4 ‐

Support Jobs 2.58 7.9 12.5 24.6 42.1 29.5 ‐

Total Jobs 10.9 17.3 34.1 58.5 40.9 ‐


Admin Suppo 5,000$ 15,000$ 20,000$ 30,000$ 45,000$ 60,000$

Maint Supervi 40,000$ 40,400$ 40,800$ 41,200$ 41,600$ 42,000$

Maint Support 10,000$ 20,000$ 30,000$ 45,000$ 60,000$ 75,000$

Admin Manag 1.00 1.00 1.00 1.00 1.00 1.00

Admin Suppo 0.17 0.50 0.67 1.00 1.50 2.00

Maint Supervi 1.00 1.00 1.00 1.00 1.00 1.00

Maint Support 0.50 0.67 1.00 1.50 2.00 2.50

Total 2.67 3.17 3.67 4.50 5.50 6.50

less current (2.00) (2.00) (2.00) (2.00) (2.00) (2.00)

Support Jobs 1.39 0.93 1.63 2.32 3.48 4.87 6.26

Total Jobs 1.60 2.80 3.99 5.98 8.37 10.76


Major swap m 5,000$ 8,000$ 15,000$ 30,000$ 50,000$ 75,000$

Music food an 5,000$ 7,000$ 10,000$ 15,000$ 25,000$ 50,000$

Weddings 2,400$ 4,800$ 7,200$ 9,600$ 12,000$ 18,000$

Smaller one‐b 2,000$ 3,000$ 5,000$ 7,500$ 10,000$ 15,000$

Full Fairgroun 1,500$ 2,500$ 3,000$ 5,000$ 7,000$ 9,000$

Total Event 17,900$ 28,300$ 46,200$ 79,100$ 129,000$ 217,000$

Event Jobs 20.48 0.4 0.6 0.9 1.6 2.6 4.4

Support Jobs 1.64 0.6 1.0 1.6 2.7 4.3 7.3

Total Jobs 1.0 1.5 2.5 4.3 7.0 11.7


Building renta 20,000$ 25,000$ 30,000$ 32,000$ 35,000$ 40,000$

Kitchen renta 11,495$ 14,300$ 18,700$ 27,720$ 37,125$ 51,975$

Boat/RV Stora 6,700$ 7,000$ 7,500$ 12,000$ 15,000$ 20,000$

Equestrian ev 2,500$ 3,000$ 5,000$ 10,000$ 15,000$ 20,000$

Total Event 81,445$ 100,550$ 128,700$ 169,590$ 213,485$ 270,575$

Service Jobs 27.72 2.3 2.8 3.6 4.7 5.9 7.5

Support Jobs 1.39 3.1 3.9 5.0 6.5 8.2 10.4

Total Jobs 5.4 6.7 8.5 11.2 14.1 17.9

Total All Jobs 18.88 28.34 49.13 79.97 70.42 40.41


Table 27: Fairgrounds Plan Jobs Creation ‐‐Middle of the Road




Capital projects 380,000$ 1,070,000$ 2,400,000$ 2,050,000$ ‐$ ‐$

Construction 10.89 4.1 11.7 26.1 22.3 ‐ ‐

Support Jobs 2.58 10.7 30.1 67.4 57.6 ‐ ‐

Total Jobs 14.8 41.7 93.6 79.9 ‐ ‐


Admin Suppo 10,000$ 20,000$ 30,000$ 50,000$ 70,000$ 90,000$

Maint Supervi 40,000$ 40,400$ 40,800$ 41,200$ 41,600$ 42,000$

Maint Support 15,000$ 30,000$ 45,000$ 60,000$ 90,000$ 120,000$

Admin Manag 1.00 1.00 1.00 1.00 1.00 1.00

Admin Suppo 0.33 0.67 1.00 1.67 2.33 3.00

Maint Supervi 1.00 1.00 1.00 1.00 1.00 1.00

Maint Support 0.50 1.00 1.50 2.00 3.00 4.00

Total 2.83 3.67 4.50 5.67 7.33 9.00

less current (2.00) (2.00) (2.00) (2.00) (2.00) (2.00)

Support Jobs 1.39 1.15 2.32 3.48 5.10 7.41 9.73

Total Jobs 1.98 3.99 5.98 8.77 12.74 16.73


Major swap m 7,500$ 12,000$ 20,000$ 50,000$ 75,000$ 100,000$

Music food an 7,000$ 12,000$ 18,000$ 30,000$ 50,000$ 75,000$

Weddings 3,600$ 7,200$ 12,000$ 14,400$ 20,000$ 28,000$

Smaller one‐b 3,000$ 5,000$ 7,000$ 10,000$ 15,000$ 20,000$

Full Fairgroun 2,000$ 3,000$ 4,500$ 7,500$ 10,000$ 15,000$

Total Event 26,100$ 48,200$ 76,500$ 141,900$ 230,000$ 328,000$

Event Jobs 20.48 0.5 1.0 1.6 2.9 4.7 6.7

Support Jobs 1.64 0.9 1.6 2.6 4.8 7.7 11.0

Total Jobs 1.4 2.6 4.1 7.7 12.4 17.7


Building renta 22,000$ 27,000$ 32,000$ 35,000$ 40,000$ 45,000$

Kitchen renta 12,540$ 16,500$ 19,800$ 33,000$ 48,125$ 66,825$

Boat/RV Stora 6,700$ 7,000$ 7,500$ 19,000$ 24,000$ 29,000$

Equestrian ev 2,750$ 3,500$ 7,500$ 12,000$ 20,000$ 30,000$

Total Event 84,740$ 107,750$ 137,810$ 190,640$ 248,925$ 315,375$

Service Jobs 27.72 2.3 3.0 3.8 5.3 6.9 8.7

Support Jobs 1.39 3.3 4.2 5.3 7.3 9.6 12.2

Total Jobs 5.6 7.1 9.1 12.6 16.5 20.9

Total All Jobs 23.82 55.45 112.81 109.00 41.67 55.36


Table 28: Fairgrounds Plan Jobs Creation ‐‐ Aggressive

January 12, 2016 Fairgrounds Vision and Plan—Appendix C—Property Page 73 of 90


Appendix C: Relevant Property Information

IntheattachedPlanningStudy,entitled“AVisionfortheIslandCountyFairgroundsandaPlantoAccomplishIt,”ofwhichthisappendixisapart,thediscussionofFairgroundsParkingonpages18‐21,fivepotentialpropertiesthatmightbeusedforadditionalparkingoutsideoftheFairgroundsarediscussed.Thisappendixprovidesadditionalinformation,gatheredfromtheIslandCountyAssessor’soffice,aboutthoseproperties.ThesepropertiesareshowninFigure17andarelistednext:

7. MiddleSchoolplayfield2.2acre(perLanderman‐Moore)Owner:SouthWhidbeySchoolDistrict#206Mailingaddress:5520MaxweltonRd,Langley,WA98260‐9520PropertyID:123743and123832GeographicID:R32903‐498‐4130andR32903‐531‐3830Size:5acresand12acres,17acrestotalAppraisedvalue:$3,513,454and$4,165,823,$7,679,277totalRecentsale:none

8. AylottpropertycornerofCamanoandEdgecliffOwner:MichaelV.andHelenS.Aylott,TrusteesMailingaddress:POBox1725,AransasPass,TX78335‐1725PropertyID:123814and123823GeographicID:R32903‐529‐4370andR32903‐529‐4470Size:0.4acresand0.0894acres,0.489acrestotalAppraisedvalue:$112,000and$19,384,$131,384totalRecentsale:1992$104,000and$10,500,$114,500

9. NoblepropertycornerofCamanoandSandyPointOwner:TheodoreE.NobleMailingaddress:POBox251,Langley,WA98260‐0251PropertyID:123360GeographicID:R32903‐324‐4731Size:22acresAppraisedvalue:$197,626Recentsale:none



10. IzettpropertynorthofFairgroundsroadOwner:BradleyS.IzettMailingaddress:POBox641,Langley,WA98260‐0641PropertyID:123495GeographicID:R32903‐384‐3730Size:5.12acresAppraisedvalue:$370,689Recentsale:1991$152,500

11. AndersonpropertysouthofFairgroundsroadOwner:TamaraKnapp,PersonalRepresentativeforDorothyAndersonMailingaddress:501RoyStreet,Suite347,Seattle,WA98109PropertyID:123333GeographicID:R32903‐312‐3371Size:22.6acresAppraisedvalue:$186,336Recentsale:none



Figure 17: Fairgrounds Current and Potential Parking Areas

January 12, 2016 Fairgrounds Vision and Plan—Appendix D—Grants Page 77 of 90


Appendix D: SOURCES OF POSSIBLE GRANTS & LOANS TherearegrantsthatmaybeusedtoprovidefundingforFairgroundprojectsincludingconstructionandpreservationofbuildingsandbarns,acquisitionofland,renewableenergy,andstormwaterrunoff.Somegrantsareforstudiesorassessmentsoftheneedwhileothersareforactualwork,suchasconstructionorrenovation.Someofthemostlikelygrantsarelistedinthisappendix,whichincludesthewebsiteURLs,contactnames,andessentialinformationtogetstarted.Theinformationwasprimarilygatheredfromwebsites,soitmaybeincompleteandsometimesoutofdate,dependingonwhenthewebsitewasupdated.Togetthecurrentdata,includingeligibilityandapplicationduedates,onewillneedtocontacttheagencysupplyingthegrantorloan.

Hereisalistofthepossibleneedsandmatchinggrantors:

Building and Infrastructure Construction and Restoration:

#1 CERB(ProspectiveDevelopmentConstructionProgram) #2 USDA(RuralBusinessDevelopmentGrants) #3 Dept.ofArchaeology&HistoricPreservation(HeritageBarnGrantProgram) #4 CapitalPeak(RuralInfrastructureOpportunityFund(RIO)) #5 USDA(CommunityFacilitiesDirectLoan&GrantProgram) #10 WAStateHistoricalSociety(HeritageCapitalProjectsFund) #11 The1772Foundation(GrantsforHistoricPropertiesRedevelopmentPrograms)

Solar /Renewable Energy

#6 USDA(RuralEnergyforAmericaProgramEnergyAudit&RenewableEnergyDevelopmentAssistanceGrants)

#9 USDA(RuralEnergyforAmericaProgram(REAP)Grants)

Storm Water Runoff

#1 CERB(ProspectiveDevelopmentConstructionProgram) #4 CapitalPeak(RuralInfrastructureOpportunityFund(RIO)) #7 Dept.ofEcology(StormWaterFinancialAssistance(SFAP) #8 IACC(Ecology:IntegratedWaterQualityFundingProgram) #13 USDA(Water&WasteDisposalLoan&GrantProgram)

New Website & Other

#1 CERB(ProspectiveDevelopmentConstructionProgram) #4 CapitalPeak(RuralInfrastructureOpportunityFund(RIO)) #5 USDA(CommunityFacilitiesDirectLoan&GrantProgram) #12 WA.TrustforHistoricPreservation(ValerieSivinskiWAPreservesFund)

Acquisition of Land

#1 CERB(ProspectiveDevelopmentConstructionProgram) #2 USDA(RuralBusinessDevelopmentGrants) #5 USDA(CommunityFacilitiesDirectLoan&GrantProgram)



17: Fairgrounds PoNo.Grant So

urce

& Use

Title/ Website /Contact

Applying

$ Amount

Requirements/Comments

1CERB

(Community

Eco

nomic

Revitalization

Boad

)

Building and

infrastructure

restoration

Prospective Deve

lopment

Construction Program:

For public infrastructure to enable

future business development.

http://w

ww.commerce.wa.gov/com

mission

s/Com

mun

ityEcono

micRevit

alizationB

oard/Page

s/CERB‐

Traditiona

l‐Programs.aspx

Con

tact for Que

stions:

Janea Eddy

Program M

anager

janea.edd

[email protected]

360 725‐3151

Next date for Tier 1 is

01/19/2016

(and every 2 m

onths, then

decided

2 m

onths later

i.e. n

ext Tier 1 is

3/14/2016)

Applying is do

ne in two

tiers:

Tier 1 is to qualify an

applicant an

d is hand

led 3

days after an online

submittal.

http://w

ww.commerce.wa.g

ov/Documents/PD_Webinar

.pdf

Tier 2 includes a

presentation to the board

where a decision is made.

The app

lication

is

submitted 6‐8 weeks before

board m

eeting.

50% M

atching

funds. Up to

$2,000,000 per

project loa

n with

50% m

atching

funds of total cost.

($300,000 only

may be grant

funds)

•Must have a fea

sibility study that

shows that significant jobs or

private investment will result,

• Must demon

strate need.

•Cannot be

used for retail,

gambling, displace jo

bs from one

part of the state to another, or be

outside the Island County

jurisdiction.

Possible Uses: Acquisition,

Con

struction, Repa

ir,

Reconstruction, R

eplacement,

Reh

abilitation, and

includes

improvement of: Sew

er, Storm

Water, Electricity,

Telecommun

ications, Buildings or

Structure, P

ort Facilities.

SOURCE

S OF POSSIBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


2USD

A Rural

Deve

lopmen

t

This is

administered by

the state office.

Multi Use (e.g.):

Land

Acquisition

Parking

Construction

This lo

oks like a

good possibility.

The

spe

cific

prog

ram desired

nee

ds to be

define

d and the

agen

cy

contacted.

Rural B

usiness Deve

lopmen

t

Grants

Con

tact:

Rural B

usiness &

Coo

perative Programs

Tuana Jones, Director

(360

) 70

4‐770

7

tuan

a.jone

[email protected]

Ran

dy Baird, A

sst. Director

(509

) 45

4‐574

3 ext 130

rand

[email protected]

www.rd.usda.gov/w

a

http://w

ww.rd.usda.go

v/programs‐

services/rural‐bu

sine

ss‐

develop

ment‐grants

Annu

ally, no

t sure of the

date.

To get started

:

Applications are accepted

throug

h USD

A Rural

Developm

ent’s local or

State offices once per year.

Applican

ts check program

info to le

arn abo

ut local

application timelines,

concept pap

er

requirements, and othe

r

details

No M

atching

fun

ds

required.

Grants range

from

$10,000 to

$500,000

.

Smaller reque

sts

are given

priority.

App

lication

s are evaluated o

n:

•Eviden

ce sho

wing jo

b creation to

occur with local bu

sine

sses;

•Pe

rcen

t of non

federal fun

ding

committed to the project;

•Econo

mic nee

d in

the

area;

•Con

sisten

cy with local e

cono

mic

developm

ent priorities;

•Experience of the gran

tee with

similar efforts;

The

se fund

s may be

used for:

• Acquisition or developm

ent of

land

, ea

semen

ts, o

r rights of way;

construction, conversion,

reno

vation

, of buildings, p

lants,

machinery, e

quipmen

t, access

streets and

roa

ds, parking

areas,

utilities .

•Rural transpo

rtation im

provemen

t

(parking

and

access to the

fair?)

• Commun

ity econ

omic

developm

ent.

SOURCE

S OF POSS

IBLE GRANTS

& LOANS



Areas No.Grant So

urce

& Use


Applying

$ Amount


3Departm

ent of

Archae

ology

&

Historic

Preservation

Preservation

of

Historic Barns

Heritage Barn Grant Program

These fund

s are used to "stabilize

and preserve designated

Heritage

Barns across the

state."

http://w

ww.dah

p.wa.go

v/he

ritage

‐

barn‐reg

ister

Contact: Chris Moore of the

Washing

ton Trust for Historic

Preservation

at 20

6‐624

‐944

9, or via

email a

t cm

oore@preservew

a.org

10/21/20

15

Postmarked no

later than

4:30

. Th

e next grant period

is proba

bly 20

17, b

ut

depe

nden

t on

the

legislature

Con

tact Jennifer

Morrtensen,

Communications

Coordinator

206 624

‐9449

jmortensen

@preservewa.or

g Mailing

Addristoric

Preservation

1204

Minor Ave.

Seattle 98

101

$400

,000

in total

gran

t Avg. size of

gran

t is $21,00

0.

This is grant

reim

burse‐men

t

fund

s.

$ must be

available before

the grant is mad

e.

Total p

roject

cost=Grant

requ

est+ Cash

matching fund

s +

In‐kind matching

fund

s.

Emph

asis placed on:

•Barns m

ust be

listed

in the

Heritage Barn Reg

ister.

•Priority is given

to working

farm

barns.

•Historical significance of ba

rn

•Urgen

cy of repa

irs

•Provision

for long

‐term

preservation

.

•Fun

ds m

ust be

availa

ble be

fore

gran

t is given

, and

must be

expe

nded

. This grant is

reim

bursem

ent only. (Matching

fund

s)

•Rea

diness to Proceed

is a m

ajor

factor in granting

$.

•Grant $ is only available for

construction costs. (no

new

building

s or add

itions to existing

structures tha

t might ruin the

historic essen

se of the building.)

•In‐kind

work can

be used as part

of the

available m

one

y, valued

@

$15/hr.

SOURCE

S OF POSS

IBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


4Ca

pital Peak

(with CoBank)

New

construction,

Upgrades or

Expansions

Not sure how

relevent this

could be. It

involves a lot of

participa

tion by

consultants.

Rural Infrastructure Opportunity

Fund (RIO)

This fund

ing program is sponsored

by a partnership of the USD

A and

private investors, such as Capital

Peak and

CoBank, to finance Job‐

Creating

Infrastructure Projects in

Rural A

merica.

Capital P

eak specializes in proven‐

demand projects across energy,

water/wastew

ater,

agriculture/agribusiness,

telecommunications/ broadban

d,

and community facilities.

http://w

ww.capitol‐

peak.com/abo

utus/

http://w

ww.usda.gov/documen

ts/Ru

ral‐Infrastructure‐O

pportunity‐Fund‐

FAQ.pdf

First step is to submit a PDF

for cconsideration for a

project which can be

downloade

d here:

http://www.cap

itol‐

peak.com/contact/

Then

, if approved, Capital

Peak provides indepth

consulting to evaluate,

strategize, and obtain

fund

ing from private

investors.

It is a "womb to tomb" type

of consulting.

Billions are

available

nationally. No

online info on

individual projects.

But it reads as if

large projects are

han

dled.

Not m

uch info

available on grants

vs. loans.

The U.S. R

ural Infrastructure

Opportunity Fund

is a public/private

partne

rship with the U.S.

Government, Cap

itol Pe

ak, CoBank,

and other Investors. Th

e Fund

is

design

ed to:

* Bring

new capital to rural

infrastructure projects while

creating a sustainable, integrated

platform

* Transform the setting dom

inated

by lenders into one tha

t enab

les

participation

of the broadest

universe of institutiona

l investors

* Place a le

ading coope

rative

bank/GSE with deep expertise in

rural infrastructure lend

ing at the

center of a public/private

partne

rship

Capitol P

eak Asset Man

agem

ent

and the Fun

d was anno

unced in

2014 at the White House Rural

Opportunity Infrastructure

Conference by To

m Vilsack, U

.S.

Secretary of Agriculture and

Chairman of the White House Rural

SOURCE

S OF POSSIBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


5USDA

This is

administered by

the state.

Can be used to

purchase,

construct,

and/or im

prove

essential

community

facilities,

purchase

equipment and

pay related

project

expenses (it

specifically

mentions

fairgrounds as

an example of

an essential

community

facility)

Community Facilities Direct Loan &

Grant Program

Mario Villanueva, State Director

1835 Blacklake Boulevard SW, Suite

B Olympia, WA 98512‐5715

Voice: (360) 704‐7740

Fax: (360) 704‐7742

http://w

ww.rd.usda.gov/programs‐

services/community‐facilities‐direct‐

loan‐grant‐program

www.rd.usda.gov/wa

Types of funding available:

•Low interest direct loans

•Grants

•A combination of the two

above, as well as a loan

guarantee program. These

may be combined with

commercial financing to

finance one project if all

eligibility and feasibility

requirements are m

et.

Small commuinities (less

than 5,500 people) and low‐

income ones are given

priority.

•Contact your local

office to discuss

specific projects

•Applications for

this program are

accepted year

round

•Program

resources are

available online

(includes form

s

needed, guidance,

certifications)

•Request a Data

Universal Number

System (DUNS)

number if your

organization

doesn’t already

have one.

•Register with the

System for Award

Management

(SAM) if you aren’t

already registered.

•Applicants m

ust have legal

authority to borrow m

oney, obtain

security, repay loans, construct,

operate, and m

aintain the proposed

facilities

•Applicants m

ust be unable to

finance the project from their own

resources and/or through

commercial credit at reasonable

rates and term

s

•Facilities must serve rural area

where they are/w

ill be located

•Project m

ust demonstrate

substantial community support

•Environmental review m

ust be

completed/acceptable

SOURCES OF POSSIBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


6USDA

This is

administered by

the state.

Renew

able

Ene

rgy Study

Rural E

nergy

for America Program

Energy Audit & Ren

ewab

le Energy

Dev

elopmen

t Assistance Grants

http://w

ww.rd.usda.go

v/programs‐

services/rural‐en

ergy‐am

erica‐

program

‐energy‐aud

it‐renew

able‐

ene

rgy‐developm

ent‐assistance

Ran

dy Baird, U

SDA Rural

Developm

ent

160

6 Perry St, D

Yakim

a, W

A 98902

509

454‐57

43

[email protected]

These grants are availab

le

year round

. Form

s are

availab

le online.

Max grant is

$100,00

0.

Rural Business &

Coope

rative

Prog

rams

Seems available for stud

y or

research on

ly on renew

able ene

rgy

development assistance.

This program helps in

crease

American ene

rgy indep

end

ence by

increa

sing the private sector supp

ly

of renewable ene

rgy and

decreasing the dem

and for en

ergy

throug

h energy efficiency

improvements.

Over time, these in

vestments can

also help lo

wer energy costs.

SOURCES OF POSSIBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


7Dep

artm

ent of

Ecology

Stormwater

Run

off

This is an "iffy"

possibility. Ta

lk

to the

coordinator to

find

if the

Fairgroun

ds

qua

lifies.

Storm

Water Finan

cial Assistance

(SFA

P)

Plan

ning projects associated with

publicly‐owne

d wastewater and

stormwater facilities.

Jessica Sch

wing

Storm

water Grants Program

Coo

rdinator

Email: je

ssica.schwing@

ecy.wa.gov

Pho

ne: 3

60‐407‐62

16

Annu

ally Augu

st throu

gh

the second

week of

Octobe

r is whe

n

applications are accep

ted

25%

Matching

funds, o

r 15%

for

commun

ities

meeting hardship

criteria.

$5 Millio

n pe

r

commun

ity can be

availa

ble.

Cou

nties, cities, and

Ports after the

CY1

4/CFY16 funding

cycle.c

Projects that address existing

pollution

problems and

provide

a

high level of water qua

lity ben

efit

http://w

ww.ecy.wa.gov/water/storm

water/index.htm

l

http:/www.ecy.wa.gov/programs/

wq/funding

/fund

ing.htm

SOURCES

OF POSS

IBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


8IACC ‐

Infrastructure

Assistance

Coordininating

Council

Storm

water

Runoff

Eco

logy, Integrated W

ater Quality

Funding Program

Centennial Clean W

ater Fund

Plann

ing projects associated with

publicly‐owne

d wastewater and

storm

water facilities.

Contact David Dunn

360 407‐6503

[email protected]

Applications are due

October 16, 201

5.

Facility project applican

ts

will h

ave until N

ovembe

r 6

to submit Ecology approval

letters and SERP

determ

ination le

tters.

Loan (SFY 2016

interest rates) at

either: 2% interest

for 6‐20 yea

r term

,

or 1% interest for

5 year term

.

Storm

water grant

maximun award is

$25

0,000, with a

required 24%

match.

Coun

ties, cities, towns,

conservation districts, o

r other

political subdivision, municipal or

quasi‐m

unicipal corporations, and

tribes

The integrated program also funds

planning and im

plemen

tation of

nonp

oint source pollution control

activities.

Website is:

http://w

ww.in

frafund

ing.wa.gov/

Info at:

http://w

ww.in

frafunding.wa.gov/do

wnloads/Fund

ing_Program_Summar

y%20

10‐08‐2015.pdf

Pre‐Construction

Set‐aside

(Distressed

Com

mun

ities)

50%

forgivable

principal loan and

50%

loan

SOURCES

OF POSSIBLE GRANTS & LOANS



No.Grant So

urce

& Use


Applying

$ Amount


9USDA

Provide

s

gua

rantee

d

loan fina

ncing

and

grant

fund

ing to

agricultural

producers and

rural sm

all

busine

sses to

purcha

se or

install

rene

wable

energy system

s

or m

ake en

ergy

efficien

cy

improv

emen

ts.

Rural En

ergy for America Program

(REA

P) Grants

Con

tact Randy Baird,

USD

A Rural Developm

ent

509 45

4‐57

43

rand

y.ba

ird@

wa.usda

.gov

http://w

ww.rd.usda.gov/wa

•App

lican

ts m

ust provide

at

least 75

% of the project

cost if app

lying for a grant

only.

•App

lican

ts m

ust provide

at

least 25

% of the project

cost if app

lying for loa

n, or

loan

and

grant

combina

tion

.

•Projects greater than

$200,000 requ

ire a

technical repo

rt.

•Ene

rgy efficiency projects

require an ene

rgy aud

it or

assessment.

In 2014 the

amoun

ts were:

Renewab

le Grants‐

$2,500 to $500,000

Efficiency Grants ‐

$1,500 to $250,000

The m

axim

um

grant is 25%

of the

project cost.

Availa

ble to:

Com

mercial, Local Government,

Scho

ols, State Government, Tribal

Government, Agricultural,

Institutiona

l

•Businesses must be

in an area

other than

a city or town with a

popu

lation

of greater than

50,000

inha

bitants an

d the urban

ized area

of tha

t city or town. C

heck elig

ible

busine

ss add

resses.

•Agricultural produ

cers m

ay be in

rural o

r no

n‐rural a

reas.

Eligible Uses:

For Solar Water

Hea

t, Solar

Space Hea

t,

Solar Th

erm

al

Electric, Solar

Pho

tovo

ltaics,

plus more

Website is:

http://w

ww.rd.usda

.gov/programs‐

services/rural‐ene

rgy‐america‐

program‐rene

wab

le‐ene

rgy‐systems ‐

ene

rgy‐efficiency/wa

App

lication

s are accepted

year roun

d at ou

r local

USD

A office.

The lo

an & grant

combination

stipulates that the

grant portion

exceed $1,500 and

that the total g

rant

plus loan

be at

least $5

,000

..

Some of the requ

irements are

confusing. Someone needs to talk

to the

con

tact to find

out for sure if

the Fairgroun

ds would be elig

ible. I

think yes.

SOURCE

S OF POSSIBLE GRANTS

& LOANS



No.Grant So

urce

& Use


Applying

$ Amount


10

Wash. State

Historical

Society

Provides capital

improvements

to existing

facilities,

construction of

new facilities,

preservation of

historic

buildings,

structures, and

improvements

at historic or

archaeological

sites.

Heritage Capital Projects Fu

nd

“The purpose of the HCPF is to

support the capital needs of

facilities and organizations that

preserve and interpret the state's

history and heritage, so that

Washington’s he

ritage in historical

sites and artifacts can be read

ily

accessible and provide lifelong

learning opportunities to citizens.”

http://w

ww.washingtonh

istory.org/s

upport/heritage/capitalprojectsfun

d

/

Con

tact:

Janet Rogeron

253

‐798‐5909

[email protected].

The

Due

dat

e fo

r ap

plyi

ng is

gi

ven

as M

ay 1

5, 2

014

for

the

2015

-201

7 bi

enni

um.

Alth

ough

it is

too

late

to

appl

y no

w, i

t may

be

wor

thw

hile

to k

eep

it in

m

ind

for

the

next

ava

ilabl

e tim

e.

To

help

app

lican

ts, f

ree

HC

P O

utre

ach

Wor

ksho

ps

are

sche

dule

d to

gro

om

futu

re a

pplic

ants

for

fund

ing

durin

g th

e 20

17-2

019

bien

nium

.D

urin

g th

e th

ree-

hour

se

ssio

ns, J

anet

Rog

erso

n

prov

ides

an

over

view

abo

ut

the

HC

P p

rogr

am a

nd

proc

esse

s, to

pro

vide

st

rate

gies

to p

repa

re fo

r a

2016

app

licat

ion,

then

fa

cilit

ates

a r

ound

tabl

e di

scus

sion

.

$10 M

illion

was

alloted for the

2015‐2017

biennium p

rogram.

The HCPF cost

share ratio is 33%

meaning that the

state's share of the

total grant project

cost can be no

more than 33%.

The grantee's

share m

ust be at

least 67% throug

h

cash and

in‐kind.

Eligible entities are a

ny non

profit

organ

ization, local go

vernment

agency, tribal government, public

development authority, or other

entity as determ

ined by the society.

HCPE grants have assisted

hundreds of local heritage projects,

resulting in the construction of new

museums and interpretive centers,

additions to heritage facilities,

improvements to archives and

museum collection storage,

preservation and reuse of historic

structures, restoration of historic

ships, and rehab

ilitation of historic

railroad equipment.

SOURCES OF POSSIBLE GRANTS

& LOANS



No.Grant So

urce

& Use


Applying

$ Amount


11

The 177

2

Foundation

This

orga

nization

has prim

arily

been

used for

restoring

historic

buildings in

the

East. It no

w has

one fun

d that is

availab

le

throug

hout the

U.S.

Grants for Historic Properties

Red

evelopmen

t Programs

(Revo

lving Funds)

http://w

ww.177

2foun

dation.org/

Contact M

ary Anthony:

maryanthon

y@17

72foun

dation.org

App

lication

s are due on

or

before December the year

before the

fun

ds are mad

e

availab

le.

The

se grants are available

to 501c3 organization

s

only. I have includ

ed them

because the

y might be

used to restore the

McC

leod

Cabin an

d the

Brooks Hill H

ouse, for

instance.

There doe

sn't

seem

to be a fixed

amou

nt, b

ut som

e

of the

examples

have be betwee

n

$10,000

and

$50,000

.

The Fou

ndation

will consider

requ

ests for the follow

ing:

Grants for fea

sibility studies for

established

preservation

organizations which are considering

starting historic properties

rede

velopm

ent program

s

Grants to increase the capacity of

existing historic prope

rties

rede

velopm

ent program

s

The examples sho

w how old

building

s ha

ve bee

n preserved

with

this fun

ding

.

SOURCES

OF POSSIBLE GRANTS

& LOANS



No.Grant So

urce

& Use


Applying

$ Amount


12

Washing Trust

for Historic

Preservation

This could be

used for sm

all

urge

nt projects

to sho

re up a

build

ing or

prod

uce a

feasibility

study

, for

instance.

Valerie Sivinski Washington

Preserves Fu

nd

http://preservew

a.org/w

ashington‐

preserves‐fund

.aspx

Que

stions to:

Cathy W

ickw

ire, Ope

ration

s

Mana

ger

206 624

‐9449

cwickw

ire@

preservew

a.org

The website do

es not give

the curren

t year for

app

lying, but it was in

Octob

er last year.

To see

overview of

application process:

http://preservew

a.org/File

L

ibrary/file

/WA%20P

reserve

s/20

16%20

Washington%20

Preserves%20

Guidelin

es.pd

f

The

maximum

award is fo $2,000.

The

goa

l of the

fund

is to provide

small mea

ningful

amoun

ts of mone

y

to promote historic

preservation whe

re

it really happ

ens:

at the community

level. Awards are

in the name of

Valerie Sivinski, a

preservationist,

kille

d in Octob

er

200

0 while doing

preservation‐

related work.

This fund

has be

en used for

purcha

sing materials or services for

brick or mortar projects to preserve

a building, repa

iring rot in a

theater, paying for architectural

design

s for nee

ded repa

irs, and

produ

cing

publications to promote

the historic sign

ificance of the site.

Emph

asis on

:

•Urgent projects

•Contribu

tes to developm

ent of

commun

ity preservation

organ

izations

•Are listed in the Most En

dang

ered

Historic Properties.

SOURCES

OF POSS

IBLE GRANTS

& LOANS



No.Grant So

urce

& Use


Applying

$ Amount


13

USDA

Provides fun

ding

for clean and

reliab

le drinking

water systems,

sanitary sewage

disposal,

sanitary solid

waste dispo

sal,

and storm

water

collection,

tran

smission

,

and

disposal to

hou

seholds and

businesses in

eligible rural

areas

Water & W

aste Disposal Lo

an &

Grant Program

http://w

ww.rd.usda.gov/programs‐

services/water‐waste‐disposal‐loan

‐

grant‐program

Mario Villanueva

, State Director

1835 Blacklake Boulevard SW, Suite

B

Olympia, WA 98

512‐5715

Voice: (360) 704‐7740

Fax: (36

0) 704‐7742

To get started contact the

local office and submit the

application year found.

This is for long

‐term

(up to

40 years), lo

w‐interest

fixed rate loa

ns.

If funds are available,

grants m

ay be combined

with a lo

an if ne

cessary to

keep

user costs reasonable.

No details are

availa

ble on the

size or history of

the loan/grant

programs. I

suspect they try to

cover wha

t is

needed

to m

aintain

water an

d waste

disposal sites.

It is availab

le to m

ost state and

local governmental entities, in rural

areas and twon with few

er than

10,000 people.

The funds m

ay also be used for:

•Legal a

nd engineering fees

•Land acquisition, w

ater and la

nd

rights, perm

its and equipment

•Start‐up operations and

maintenance

•Interest in

curred during

construction

•Purchase of existing facilities to

improve service or prevent loss of

service

•Other costs determ

ined to be

necessary for completion of the

project

SOURCES OF POSSIBLE GRANTS

& LOANS