directing council regional committee

a ~PAN AMERICAN WORLDSANITARY HEALTHORGANIZATION ORGANIZATIONVI MEETING IV MEETING

Havana, Cuba15-24 September 1952

CD6/14 Rev. 1 (Eng.)14 September 1952ORIGINAL: ENGLISH

Topic 14: AMENDMENTS TO THE STAFF RULES OF THE PAN AMERICANSANITARY BUREAU

Annex I to this document contains the amendments made!

to certain Staff Rules of the Pan American Sanitary Bureau as

approved by the Director under the terms of Staff Regulation

12.2 and Staff Rules 060 and confirmed by the 16th and 17th

Meetings of the Executive Committee with the following modifica-

tions (Resolution VI of the 17th Meeting of the Executive Com-

mittee):

a. Rule 870 shall remain in effect without change.

b. Rule 821. In the second sentence of the new textthe words "for serious maisconductt" shall be addedfollowing the word "dismissal".

c. Rule 1616. The new text shall read as follows:

The Director may grant to staff members subject tolocal recruitment an allowance equivalent to onewithin-grade increase in recognition of demonstratedproficiency in one of the official languages of theBureau, provided:

1) that the candidate whose mother tongue is French,Portuguese, or Spanish demonstrates proficiencyin English; or

2) that the candidate whose mother tongue is Englishdemonstrates proficiency in French, Portuguese,or Spanish; or

CD6/14 Rev. 1 (Eng.)Page 2

3) that the candidate whose mother tongue is notone of the four official languages demonstratesproficiency in English and another officiallanguage of the Bureau;

and provided further, that in all cases the require-ments of their position do not make the knowledge oftwo official languages an essential factor in re-cruitment.

Proposed Resolution

THE DIRECTING-C.OUNCIL

..... : .... : RESOLVES: .

To take note of theamendments to the Staff Rules ofthe Pan American Sanitary Bureau as approved by the Directorand modified and confirmed by the Executive Committee at its16th and 17th Meetings.

CHANGES TO STAFF RULES

Previous Text

The. effective date for all-.staffwill bed the day.,the staff memberreports for duty.

Determination of Normal Place .of Residence

Determination: At the time ofappointment of each staff memberhis normal place of residencewill be determined, This willusually be the city of his nor-mal residence in the country ofwhich he is a national.. Deter-mination will be made; on anindividual basis for.per,sonswho claim res'idence outside the-.country.of their nationality,.The,normal place of residencewill. remain unchanged. for the.,duration of'service-with theOrganization..-

New Text

The effective date of appointmentwill be the date the staff memberreports for duty if locally re--cruited or the date he enterstravel.,status for the purposoe ofreporting to duty if.:travel isrequ ired, provided that this dateis not earlier .than that requiredfor ,travel by the route and typeof transport. approved by.theBureau. -

Determination': At the time ofappointment of each staff memberhis normal place of residencewill be determined. This willusually be the city of his normal '

residence in the country of whichhe is a national. Determinationwill be made on an individualbasis for persons who claim resi-dence outside the country oftheir nationality.

Reasons for Change

The purpose of this change (andthe change to Staff Rule 661below) is to bring PASB practiceinto conformity with that.of theUnited Nations, WHO and otherSpecialized Agencies.. The rule.previously in force, which setthe effective date as the date.of-reporting for duty in allcases,. resulted in discreminationagainst staff recruited fromgreat distances..

Last sentence deted since

Lastirsentence deeted occasinceally re-circumstances occasionally re-quire the changing of normal. .place .of residence during theperiod-of service, e.g., changeof citizenship. .

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127.3

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141

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142 WaiversA staff member residing and re-cruited within the local area,whose normal place of residenceis elsewhere will normally berequired, as a..condition of ap-pointment, to waive installationper diem, repatriation grant,home leave and, during, the firsttwo years of service, repatri-ation rights.

Effective DateChanges in' status involving in-creases 'in s alary shall be madeeffective from the beginning ofthe pay period nearest the dateof approval or, in the case ofwithin-grade salary increases,of entitlement. Changes instatus involving decreases insalary shall be effective fromthe beginning of the pay periodafter the completion of thenotice period.

211.2 Promotion to Higher Grade:..A staff member receiving pro-motion shall be paid in accord-ance with the following pro-visions: (a) If his presentsalary is bellow the basic rate

New Text

Delete in its entirety.

Effective DateChanges in status involving in-creases ins alary shall be madeeffective from the beginning ofthe month nearest the date ofapproval or, in the case of with-in-grade salary increases, ofentitlement. Changes in statusinvolving decreases in salaryshall be effective from thebeginning of the month afterthecompletion of the notie ,period.

See next page.

Reasons for Change

Following WHO, we propose to de-lete Staff Rule 142 because itis no longer required as an organ-izational safeguard. Local staffmembers under Staff Rule Section1600 are required to be recruitedfrom the immediate area of theduty station and are deemed tobe residents of the duty station.Rules governing normal place ofresidence for international:staff members and rights in con-nection therewith are adequate-ly defined in provisions relatingto allowances, leave, etc.

The change in the wording ofthis paragraph is necessary inorder that the PASB practicesin this connection will coin-cide with the practices underWHO making changes effectivefrom the beginning of a month.The PASB has two pay periods permonth whereas under WHO, there:is a single pay period coin-ciding with the calendar month.

See next · page.

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Reasons for Change

of the higher grade, promotionshall be to that basic rate.(b) If the staff member's presetsalary is equal to or above thebasic rate of the higher grade,promotion shall be to the salarystep of that grade next abovethe staff member's present salary.

212.4 The service requirements forwithin-grade increases are:

(a) One year for all steps inlevels P-1 through P-5 and D-1of the salary schedule in Rule710.

(b) Two years for levels D-2and PD of the salary schedulein Rule 710.

(c) For posts subject to localrecruitment, service time to bedetermined by the Director inestablishing the local salaryschedule.

212.7 When a staff member's salary hasbeen adjusted upward as a resultof a change in grade or payschedule, service time towardthe next within-grade increasecommences from such adjustmentprovided the amount of theadjustment was not less than thenext within-grade increase afterthe adjustment.

When a promotion is effected itwill be to the lowest step inthe higher grade which willresult in a salary increase notless than that which would havebeen earned in the former gradeby the next within-grade increase.

The service requirements forwithin-grade increases are:

(a) One year for all steps inlevel P-1 through D-1 Step IIIof the salary schedule in StaffRule 710.

(b) Two years for levels D-1Step IV through level PD inStaff Rule 710.

(c) Same as "previous text".

When a staff member's salary hasbeen adjusted upward as a resultof a change in grade, servicetime toward the next within-gradeingrease commences from the dateof such adjustment, providedthat the amount of the adjust-ment was not less than the nextwithin-grade increase in thelower grade.

To clarify the intent of therule that reasonable compen-sation should be realized froma grade promotion.

The purpose of the change is toset the point for commencementof a.two-year service period forwithin-grade increase at Step IIIof D-1 rather than at Step I ofD-2. This change conforms to adecision of the 6th General As-sembly of the United Nationstaken to remove the possibleanomaly of a staff member inGrade D-l1 arriving at a highersalary in less service time thana staff member in D-2.

The words in the first part ofrule referring to change in payschedules have been deleted sincea change of this type would behandled by a one time transitionalprocedure. The last line waschanged to correspond with therevision being effected underrule 211.2.

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New TextNo. Previous Text

Previous Text

Serious misconductA staff member may be dismissedfor serious misconduct in ac-cordance with the provisions ofStaff Regulation 19. He is notentitled either to notice orpayment of indemnity.

New Text

Serious misconductA staff member may be dismissedfor'serious misconduct in ac-cordance with the provisions ofStaff Regulation 1t.1. He isnot'entitled eithe* to noticeor payment of an indemnity.

Reasons for Change -.

This is purely an editorialchange to correct the referenceto the new Staff Regulationsadopted by the V Meeting of theDirecting Counoil.

661 Staff members entitled to re-patriation.

661.1 Effective date of terminationwill be close of business of thedate the staff member beginshis journey to hi's normal placeof residence. Arrangements forthe journey shall be made bythe first available means oftransport

Staff members entitled to returntransportation.

The effective date of termination In view of the previous changewill be the close of business on in Rule 127.3 above which es-that day on which it is calculated tablishes the date a staffthe staff member is able to reach member enters travel statushis normal place of residence by as the effective date of ap-'direct route if -he departs prompt- pointment, the effective dately after completion of his duties. of termination should follow

this principal and be the dateon which the staff member isable to reach his normal placeof residence.

EntitlementWithin the limits'specified 'inSections 1200 and 1300, a staffmember, upon termination of'ap-pointment' shall receive reim-bursement of travel and removalexpenses for himself and eligi-ble dependents from his officialstation to his normal place'ofresidence (or another point des-ignated by ..him), .provided it in-volves no greater expense to theBureau except as provided below:

See next page, See next page.

No.

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Reasons for Change

(a) A staff member recruitedlocally to fill a post subject tolocal recruitment or, who, as acondition of appointment haswaived his repatriation rightsduring the first two years (seeRule 142) is not entitled tosuch reimbursement.

(b) No change.

(c) No change.

(a) A staff member recruited This change follows from thelocally to fill a post subject to previous deletion of the rulelocal recruitment, 'on Waivers. (Rule 142).

(b) Same as "previous text".

(c) Same as "previous text".

Night DifferentialStaff members assigned to an es--tablished full tour of duty be-tween the hours of 7:00 p.m. and6:00 a.m. shall receive a nightdifferential at 10% of basesalary,

Cost-of-Living AdjustmentStaff members, other than thoseoccupying posts subject to localrecruitment, whose official stationis at an office of the Organi-zation other than Headquarters,shall be eligible for, or subjectto a cost-of-living adjustmentin respect of the difference(plus or minus) which may existin the cost-of-living between the;area of his official station andthe area of Headquarters. Thisadjustment shall be made for eacharea, taking into account theprincipal cost-of-living factors,

Delete in its entirety.

Delete previous rule 870. Re-place by new Rule 740 as follows::

740 Cost-of-Living Adjustment.

740.1l Salary rates establishedunder Rule 770 shall be subjectto adjustment (plus or minus)on the basis of significantvariations in the cost-of-living.

Provision for night differen-tial payment should be includedunder conditions for localemployment based on the prevail-ing practices in each locality.

The purpose of this changes isto introduce into the StaffRule the basic decision of theprincipals regarding the ap-plication of a cost-of-livingadjustment as approved by the16th Meeting of Executive Com-mittee and defining the salaryto which such adjustments areto be made.

740.2 The salary rates specifiedin Rule 710 are considered to beestablished in relation to thecost of living existing at theHeadquarters of the United Nations

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. Previous -Tet .

but shall-not be applied wherethe difference is less than tenper cent. --

Ncw Text .

(New York) in: May 1950. For staff(except those ocupying posts de-fined in Section 1600 of theserules) at any location other thanNew York, these rzates will be sub-ject to an "initial adjustment"whenever there is a significantdifference between cost of livingat such locality and that existingin New York on the base day (May1950), Assessment of such differ-ence wA11 be on the basis.of-acomparative study of the cost ofliving to the staff member con-cerned taking into account standardsof living and related factors.

Reasons for Change

to

F-.

740.3 Once the difference betweencost of living in a locality andthat in New York as of the basedate has been established and anyappropriate "initial adjustment"made, salaries ofstaff.in thatlocality will be subject to"subsequent adjustments" (upwardor downward) based upon significantchanges in the cost of living inthat locality.

740e4 A significant difference orchange in cost of living is definedas one-of at least ten per cent andall adjustment will be made only inmultiples of ten per cent of salary.

740.5 The "salary" to which cost-of-living adjustments shall apply

NJc,

Previous Text

is defined as follows:

(a) For "initial adjustments":seventy-five per cent of the basesalary established under Rule 710.

(b) For "subsequent adjustments"the modified seventy-five per centof base salary resulting from the.initial adjustment.

740.6 Periodically the relation-ship between the cost of livingin all localities where staff arestationed- and the cost of livingin New York as of the base datewill be reassessed and new "ini-tial adjustments" established in-corporating all intervening "sub-sequent adjustments".

Definitions of dependents'Payment of'all allowances shallbe made only to a staff memberwho has a wife, or who, as thehead of the family, has one ormore of the following dependentupon him or her for full andcontinuing supports husband,son, daughter, parent, brotheror sister.

Head of FamilyWVhen more than one member of animmediate family household isemployed by the Organization, or.-by the United Nations, the World'

Definitions of dependentsFor the purposes of these rules,and unless otherwise specifiedin any particular rule, dependentshall mean the wife of a staffmember-or one or more of the fol-lowing dependent upon him or herfor full and continuing support:husband, 'son, daughter, father,mother, brother or sister.

See next page.

Reworded to be consistent withnew allowance provisions es-tablished 1 January 1951. Notall allowances involve depend-ency consideration.

See next page.

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Previous Text-

Health Organization, or a special-ized agency having analogousallowances, allowances shall bepaid only to the staff memberconsidered the head of the ffbiyand shall"be' at 'dependency rates.

Eligibility- '' 'Effective 16 'April :1953, a staffmember who has completed'two ormore years of full time servicewith the Organization at an of-ficial station outside his homecountry shall be entitled, uponleaving the Organization otherthan by dismissal, to a repatri-ation grant computed in accord-ance with the schedule below,provided that credit shall notbe granted toward service require-ments for any periods at an of-ficial station which is within100 kilometers of the placerecognized as the individual'snormal place of residence or hisresidence immediately prior toappointment. Staff membersreceiving expatriation allowanceon 15 April 1951 who leave theOrganization other than by dis-missal before 15 April 1953 willreceive a terminal payment equiva-lent to the expatriation allwamnce

New Text

Head of FamilyWhen more than one member of animmediate family household isemployed by the Bureau, or bythe United Nations or a special-ized agency having analogousallowances, allowances payableby reason of dependency shall begrantedonly to the staff member.considered the head of.the family.

Eligibility . .Effective' 16 April 1953, a staffmember'who has' completed two ormore years of full time servicewith the Bureau at an officialstationo.outside his home. countryshall be entitled,, upon leavingthe Bureau other than by dis-,.,missal for serious .misconduct,.to a repatriation grant computedin accordance with the schedulebelow, provided that credit shallnot be granted towards servicerequirements, for ary periods atan official station which iswithin 100 -kilomeitersof theplace recognized as the individual'normal place of residence or hisresidence immediately prior. toappointment. Staff members re-ceiving expatriation' allowance on15 April 1951 who leave the'Bureaiother than by dismissal before 15April 1953 will'receive a termina.payment equivalent to the expatri.ation allowance they would have

Reasons for Change

The previous language was pointedparticularly.toward the expatri-ation allowance which no longerexists. Also as noted above,not all allowances involve de-pendency.

.. .. . .. · '

This is an.'amplification ofwording designed to remove a.,possible construction contraryto the intent of the provisionsfor the repatriation grant.That is, dismissal for unsat-isfactory service would notnegate a staff members rightfor the repatriation grant.

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they would have received if thisallowance had been continued,provided that the total paymentmay not exceed the amount of therepatriation grant earned after2 year's service.

Living QuartersStaff members assigned to tempo-rary field duty stations for oneyear or more in connection withadvisory and demonstration serv-ices to governments-will be enti-tled, without charge to theirsalaries, to living quarters ofreasonably adequate-standard forthemselves and dependents accom-panying them to the duty station,dependents for this purpose beingdefined as in Rule 8110 The bene-fit provided by this rule is inaddition to any allowances con-ferred by other rules.

Staff members whose applicationsare supported by a medical certif-icate shall be allowed maternityleave on full pay, in addition toannual leave and sick leave, fora period not to exceed six weeksbefore and six weeks after con-finement, provided that the staffmember -shall have been-in serviceten months or more.

received if this allowance hadbeen continued, provided thatthe total.. payment may not exceedthe amount of the repatriationgrant earned after 2 year'sservice.

Living Quarters . To clarify the intent of theStaff members assigned to field original wording and make itduty-stations for temporary quite avident that the termperiods as.defined by the Director,"temporary assigment" is forin connection .with advisory and definition by the Director.demonstration services to govern-ments, will be entitled, withoutcharge tot their salaries, tofurnished'living quarterst .ofreasonably adequate standard forthemselves and dependents accom-panying them to the duty station,dependents for this purpose beingdefined as in Rule 811. The benefitprovided by this rule. i.s in addition.to any allowances conferred by otherrules.

Staff members whose applications:. These changes are editorial only,are supported by a medical certif-designed to clarify the intenticate shall be allowed maternity of the rule which is not changed.leave on full pay, for a periodnot to exceed six weeks before, andsix weeks after confinement, pro-vided that the staff member shallhave been in'service ten monthsor more at the date of'confinement,Maternity leave is granted on theunderstanding that the staff memberis returning to duty after confinement.

890

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No. previous: text.

No previous text.

No previous text.

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New Text

Compensation. in Case of Accident,Sickness or Death .

A member of the staff.who .is in-.jured.as. the result .of an.acci-dent incurred in the course.of.his duty or who is-. compelled to:discontinue his employment as a,result of sickness directly at-tributed to his work in the serv-ice of the Organization shall re-ceive reasonable. compensationeShould..the staff member die in.such circumstances, reasonable -compensation should be paid tohis widow or such dependent as.the Director may determine,.

Grant to: Family of Deceased-.Staff Member-

In the event of the death of a....staff member who is. not.a.par-._ticipant. int he. United NationsJoint Staff.- Pension Fund or whois not covered by-the. Organi-_zation's accident and sicknessinsurance, a grant equal to onemonth's salary shall be paid tohis widow or such other memberof his family as the Directormay determine,, ..

Reasons for ChangemI'd a l

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The provision of this rule isnow necesary since the Bureauholds a group commercial insur-ance policy covering all staffmembers. Payments in case of.injury or. disability of staffmembers are made by the insur-ance company to the Bureau:which,in turn, fulfills any obligationincurred under Rule 1111.

This provision should exist forstaff members in the employ ofthe ·Bureau who are not coveredby .the United Nations PensiovnFund or the Bureau's accidentand sickness insurance,' suchas staff members employed on acontractual basis not otherwisecovered by the Staff Rule s.

No.

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Previous Text.

A staff member whose appointmentis for a period of not less than

one year or who receives an ap-

pointment the length of which ad-

ded to his previously acquiredservice totals a period of not

less than one year shall be en-

titled to travel expenses and

subsistence allowances for the

following dependents: wife, de-

pendent's disabled husband, de-pendent's children and brothersand sisters:

New Text

Same as "previous text".

Reasons for Change

See next page.

(a) from their place of residenceto the staff member's official

station in connection with his ap-pointment;

(b) from one official station to

another if expenses have been au-

thorized under (a);

(c) from the staff member's of-

ficial station to a place in hishome country and return when he

is entitled to home leave;

(d) from the staff member's of-ficial station to a place desig-

nated by him upon termination of

his appointment;

Same as "previous text".

Same as "previous text".

Same as "previous text".

Same as "previous text".

provided that in the case of (a),(c) and (d) the entitlement shall

be limited to the cost of suchjourneys between the staff member's"normal place of residence" and his

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official station at the time thejourney is authorized, and provi-

ded thab, for (a) and (c) above,the staff member's assignment tothat official station is'expectedto continue for at least six months

New Text

3. - ·q - . ..-.. six months

and the dependents remain at thestation at least six months.

Reasons for Change

The effect of the change is toensure that the Organization isnot subjected to transportationcosts for what in fact provesto be only a visit by a staffmember's family.

1212.2 TravelThe entitlement of a qualifiedstaff member who had no depend-

ents at the time qualified andwho subsequently acquired one

or more dependents shall be thesame as if he had such depend-ents at the time he qualified.

Delete entirely and renumber thesucceeding sub-paragraphs.

In lieu of the previous Rule1212.2 add the following newRule 1214 which simplifieswording and is designed toclarify the intent of thisrule.

No previous text. 1214 Rules 1212 and 1213 shallapply to dependents acquired bya staff member after his appoint-ment.

Subject to Removal Rules issuedby the Director, payment oftransportation expenses in con-nection with the removal ofhousehold goods and other per-'sonal efects will be made tothe entitled staff'member:

Same as "previous text". See nex page.

(a) upon appointment for a

period of not less than two years,from 'the place where- he is' ordi-narily residing at..the time ofappointment to the place wherehe is assigned to duty;

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(b) upon transfer for permanent

or indefinite duty, from one of-

ficial station to another;

(c) upon leaving the service of

the Bureau, from his official

station to his normal place of

residence, provided that he was

appointed, or has served, for a

period of not less than two years,

and has nor waived his repatriation

rights during the first two years

of his appointment under Rule 142.

1512 Staff members who are not in a pay

status for the full pay period

shall receive for each working day

in a pay status 1/260th of the an-

nual base salary.

1512.1 A full pay period will be defined

as the first to the "ast day of

any calendar month. Staff members

taking up an appointment after the

first of the month will have their

salary computed on a day to day

basis for the rest of the month,

as set forth in Rule 1512, andwill

have their salary computed on a

regular monthly basis from the be-

ginning of the next calendarmrnth.

New Text

Same as "previous text".

(c) upon leaving the service of

the Bureau, from his offical

station to his normal place of

residence, provided that he was

appointed, or has served, for a

period of not less than two years,

and has not forfeited his repatri-

ation rights under Rule 620.3.

Staff members who are not in pay

status for the full pay period

shall receive for each calendar

day in pay status 1/30th of the

monthly salary.

A full pay period will be defined

as the first to the 15th and the

16th to the last day of any cal-

endar month. Staff members tak-

ing up an appointment after the

first day of the pay-period will

have their salary computed on a

day to day basis for the rest of

the pay-period as set forth in

Rule 1512, and will have their

salary computed on a regularbasis

from the beginning of the next

pay-periodo

Reasons for Change

These are editorial changes

required to bring this rule into

line with the previous deletion

of Rule 142 on Waivers. Rule

620.3 provides that no indemnity

will be paid to staff member Yho

accepts an appointment for a year

or more and resigns after less

than one year of service.

The purpose of this change is to

simplify payroll computations

and establish a formula which

is easily understood by the

staff.

The World Health Organization

has always considered a pay

period as covering each cal-

endar month. However, confor-

ming to general practices in the

Western Hemisphere regarding

frequency of salary payments the

Pan American Sanitary Bureau has

generally operated on a semi-

monthly pay basis with the pay

period covering the first through

fifteenth, and sixteenth through

the last day of each month. This

will bring the wording of the

Staff Rule in line with this ac-

cepted practice.

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Previos Text

No previous text.

Persons whom it is necessary torecruit outside the local areafor such posts, shall be appointedunder the conditions of employmentestablished for'persons locally re-cruited except that in additionthey shall be paid an annual non-residence allowance in an amountto be established by the Directorfor each area, and the provisionsof Staff Rile 851.1 shall applyto such persons.

New Text

The Director may grant staff atthis level additional remunerationfor proficiency in a second lan-guage useful to the Bureau.

Delete in its entirety.

Reasons fo Change

Although the salary and allow-ance plan introduced on 14 April -

1951, made provision for a lan-guage allowance for staff in postssubject to local recruitment, theauthority for granting such anallowance was not specificallyintroduced into the rules. It isconsidered desirable, that pro-vision for the allowance bepositively stated in-the StaffRules.

It is not necessary for theBureau to recruit outside thelocal area for posts in thelocal wage rate categories sinceadequate sources of supply existat the PASB Headquarters and atthe various Zone Offices. Hence,it has only confused the operations[of the Bureau to have intimationsof such allowances provided forunder the Staff Rules.

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