A. Opening – Request for All attendees to please turn off cell phones. 1. Call to Order

2. Roll Call of Cultural Arts Commissioners: Chairperson - Brando Parada, Vice-Chairperson - Joy McAllister

Commissioners - Maribel Alvarez, Lorraine Canales, Sally Egan, Dena Davis-Island and Nancy Leaños

3. Roll call of Cultural Arts Commission Citizens Advisory Committee: Chairperson, Dena Davis – Island

Commissioners: Brando Parada, Joy McAllister, Sally Egan Advisory Committee Members: Stacy Davies, Carolyn Hemming, Chris Toovey

4. Pledge of Allegiance:

Cultural Arts Chairperson Parada

B. Commissioner Communication: C. Public Participation: Opportunity for any member of the public to address the Commission on any matters

not listed on the Agenda (3 minutes per speaker, with this part of the Agenda not to exceed 30 minutes)

D. Old Business:

1. Chalk Art Festival Logistics Planning – Review Schedule and Budget, assign tasks and set deadlines.

E. Recess the Meeting of Cultural Arts Commission and Reconvene the

meeting of the Cultural Arts Commission Citizens Advisory Committee. F. Cultural Arts Commission Citizens Advisory Committee’s Review of

Proposed Public Art Pursuant to the City of Pomona Art In Public Places Policy, Guidelines, and Ordinance.

JOINT MEETING AGENDA OF THE

POMONA CULTURAL ARTS COMMISSION AND

CULTURAL ARTS COMMISSION CITIZENS ADVISORY COMMITTEE

City Council Conference Room 505 South Garey Avenue

Pomona, CA 91766 Monday, October 24, 2016,

4:30 p.m.

1. Review of Mosaic Obelisk for Olivera Senior Apartments. Project located at 600 South Dudley Avenue.

G. Adjournment of the Cultural Arts Commission Citizens Advisory

Committee and Continue the Meeting of the Cultural Arts Commission H. New Business

1. Review of Mosaic Obelisk for Olivera Senior Apartments. Project located at 600 South Dudley Avenue

2. Ganesha Park Special Dedication Ceremony – Subcommittee to report to the Commission on event planning logistics

3. Resignation of Stacy Davies from the Cultural Arts Commission Citizens Advisory Committee and consideration of appointment of replacement Advisory Committee member

I. Proposed Citywide Public Arts Project List J. Staff Communications K. Adjournment to the next regularly scgeduled City of Pomona Cultural L. Adjournment to the next regularly scheduled City of Pomona Cultural Arts Commission Meeting of November 28, 2016, at 5:30pm in the City Council Conference Room, 505 South Garey Avenue, Pomona, CA 91766

NOTICE: Copies of all agenda materials are available for public review Planning Division. Materials related to an item on this Agenda submitted to the Cultural Arts Commission after distribution of the agenda packet are available for public review in the Planning Division. Persons who have questions or concerns on any agenda item may call the City of Pomona Planning Division at 909-620-2191. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City of Pomona Planning Division at 909-620-2191 at least forty-eight (48) hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to this meeting.

***CERTIFICATION OF POSTING AGENDA***

I, Brad Johnson, Development Services Manager, hereby certify that the agenda for the October 24, 2016, of the Pomona Cultural Arts Commission was posted on October 20, 2016.

__________________________________

Brad Johnson

Development Services Manager

CITY OF POMONA CULTURAL ARTS COMMISSION

SPECIAL MEETING STAFF REPORT

Date: October 24, 2016 Agenda Item No. D.1 To: The Honorable Chair and Members of the Cultural Arts Commission Submitted by: Brad Johnson, Development Service Manager Prepared by: Catherine Lin, Senior Planner

Subject: CHALK ART FESTIVAL LOGISTICS PLANNING SUMMARY

Recommendations – That the Cultural Arts Commission go over the schedule and budget for the 2016 Chalk Art Festival line by line, assign tasks, and establish deadlines.

BACKGROUND / DISCUSSION For the past 9 years the City’s Cultural Arts Commission, DOPA, Pomona School District, local charter and private schools have hosted and/or participated in the City’s Chalk Art Festival. Participants have ranged from small children with their families, high school students to professional artists. The festival has grown in popularity and CAC as well as the Downtown art community want to cultivate this event into a regional or larger event. Attached are the updated 2016 Pomona Chalk Art Festival schedule and budget, as well as the application form. The festival has been scheduled for November 12, 2016, in conjunction with the Downtown Pomona Owners Association’s (DPOA) second Saturday Art Walk event. The City is now accepting applications from the public to participate in this fun, family oriented event. The updated schedule and budget reflects increased cost for the banner and food. Staff notes that it is likely that the cost for the t-shirts will increase this year as well. The event is only three weeks away and in order to deliver a smooth, organized event, a lot of coordination between different groups is required. Therefore, it is now time that the Commission and staff look at the schedule and budget in detail, discuss all the logistics, re-evaluate costs, assign tasks, and establish deadlines. Attachments:

1. Schedule and Budget for the 2016 Annual Chalk Art Festival 2. 2016 Annual Chalk Art Festival Application Form

ATTACHMENT 1 SCHEDULE AND BUDGET FOR THE 2016 ANNUAL

CHALK ART FESTIVAL

CITY OF POMONA

CULTURAL ARTS COMMISSION

2016 10TH ANNUAL CHALK ART FESTIVAL

SCHEUDLE AND BUDGET

(NOVEMBER 12, 2016)

__________________________________________________________________________

LOCATION, DATE, AND TIME:

• Officer Shaun Diamond Plaza, and Second Street Sidewalks (North Side)

• Saturday, November 12, 2016 (second Saturday of the month) 7:45 am to 3:00 pm.

• Alternate rain date Saturday, November 19, 2016

• Set – up at 4:30 Friday night

EVENT SCHEDULE

Check-In / Breakfast 7:30 am – 8:00 am

Artwork begins 8:00 am – completion 1:30 pm

Judging 1:30 pm - 2:15 pm (By CAC and PACA members)

Awards 2:15 pm - 3:00 pm (By Councilwoman Martin and Chair Parada)

THEME

• For Students and Multi-Age – My Favorite Book- The title of book must be in the art.

• For Families and Professionals – “Open”

ARTIST AND ARTIST TEAMS

Students, (2-4 participants):

1. Elementary/Middle- School/ Multi-Age Teams, will receive (per team member) Contest Prize:

1. 1 meal (breakfast) 2. T-shirt 3. Button 4. Box of 12 piece chalk 5. A 5’x6’ drawing area

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2. High School teams, may choose between Raffle or Contest Prize

1. 1 meal (Breakfast) 2. T-shirt 3. Button 4. Box of 24 piece chalk per participant 5. A 10’x12’ drawing area

3. Family, 2-4 members, Raffle only

1. 1 meal (Breakfast) 2. T-shirt 3. Button 4. Box of 12 piece chalk per participant 5. A 5’.x 6’ drawing area

4. Professional, Contest Prize

Meal (Breakfast) T-shirt Button Box of 48 piece chalk A 10’ x 12’ drawing area

SINGING OF THE NATIONAL ANTHEM BY - Student of the SAE

ENTERTAINMENT - Will be provide by _____________(sound system provided by the PUSD Village Academy High School) .

MASTER OF CEREMONY – Mayor Elliot Rothman, Debra Martin, Brando Parada, and Greg Shapton

VOLUNTEERS

• Cultural Arts Commissioners

• Local Artist

• Kiwanis

• Students

• Vickie Tessier

• Local College Students (La Verne College, Claremont Colleges, Cal Poly Pomona)

JUDGES - (6 Total + 2 Alternates): Local Artist (PACA and/or PACA approved artists), 1) Joy McAllister, 2) Sally Egan, 3) Chris Toovey, 4) George Cuttress.

Alternates: ______________________, _______________________.

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PRIZES

• $100 each category – ( From City Council Discretionary Fund Donations )

1. Best Theme, 2. Best Use of Color 3. Most Creative Concept 4. Best Use of Material 5. Best Art Team

• $100 - Professional

ADVERTISING Flyer, Banner, Internet (City and DPOA web sites).

1. One banner to be displayed over Garey Avenue on the Bridge. (To be delivered to DPOA for hanging).

2. Second banner to be displayed at City Hall at the corner of on Garey Avenue and Mission Boulevard from October 26, 2016 to November 12, 2016 – (To be coordinated with the Community Services Department for hanging).

3. Flyer design to be provided by ____________________. Flyers will be distributed at City Hall, DPOA, Schools and the dA Center for the Arts – Vicki distributed to schools, Staff will distribute to the dA, DPOA and other Schools other than PUSD and SAE.

APPLICATIONS Applications will be posted both on the City’s web site and DPOA website as well as distributed to schools by Vicki Tessier and staff. Application will also be made available at City Hall.

REGISTRATION LETTER: Vicki will prepare

CHECK IN PROCEDURES: Vicki will prepare

INVITATIONS - Letters to be sent to: (ready for the Chair’s signature)

• Mayor Elliott Rothman

• City Council Members

• DPOA

• City Commissioners • Pomona Unified School District

• School Board Members (Superintendent, Admin, Staff, Teachers)

• State Assemblymember: Freddie Rodriguez

• County Supervisor Hilda Solis

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• Senator Norma Torres

• Congresswoman Grace Napolitano

• Connie Layva

• PACA

• Monica Rodriguez - Daily Bulletin

Confirmation of contestant registration sent by e-mail to all participants: by Vicki Tessier

Thank you letters to contributors: Will be sent post festival. Prepared by staff for Chair’s signature.

DONATIONS – Staff will prepare donation letters to various businesses.

Food & Drinks – (for Participants and Volunteers)

• Burritos- (400 burritos) at $1.50 each - To be picked up and/or delivered to site at approximately 7:30 am Sat morning.

• Drinks (from donations): (Cardenas Market, Target, Costco, Trader Joes, Home Depot) 1. Water – 500 bottles 2. Coffee and Tea (4 boxes of coffee & 4 boxes of tea) (Starbuck) 3. Juice / Sodas– (donation)

Lunch Fund Raiser (Proceeds to be donated to the Pomona Cultural Arts Commission):

Kiwanis to sell, hot dogs, soda, and water. (Steamer Cart, Ice and Ice Chests, Tables and tents will be provided by Community Services).

Buttons

New Design by: To be selected by Commissioners from entries from the Chalk Art Festival T-Shirt Design Contest, same graphic as on the T-Shirts.

Small 1 5/8” Participant Recognition Buttons (Quantity 400) – SAE (Lorraine Canales) will assist to assemble.

• Estimated button blank price- Approximately $75 for 400 ordered from Mr.Button. The graphics for buttons will be Black & White.

• T-shirt graphics designed by Commissioners.

• 2 Color design with the same design as the buttons.

Chalk

DPOA will donate new sets of chalks

• 48 sets of 12 count colors

• 408 sets of 24 count colors

• 48 sets of 48 colors

• 60 set of 6 count black & white 60 sets of black and white.

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T-Shirts:

T-shirt graphics will be black and white. New design graphic to be selected from the entries from the Chalk Art Festival T-Shirt Design Contest, same graphic as the buttons. 435 Black multi sizes - To be donated by DPOA.

Adults Youth

(90 Small) (40 Large)

(140 Medium)

(100 Large)

(60 Extra Large)

(5 2X Large)

Office Supplies – Pens, pencil, paper, highlighters, staplers, paper clips, type (Scotch and Masking) – Staff and Vicki will provide.

SERVICES

CITY DPOA

-City Workers (Day-of 6:30am– 5:30 pm) -DPOA Workers - DPOA

-30 Chairs set-up day-of by - Comm Serv -Extra Security provided by DPOA

-5 Tables 5x8 set-up day-of by - Comm Serv -Big Sink set up day-of by DPOA

-10 Canopies 10’x10’- Comm Serv -Trash cans (10 min.) provided by DPOA

-Hot Dog Cart set-up by Comm Serv -Extra Security - DPOA

- Recycle bins – Comm Serv -Barricades set-up day-of by DPOA

-Podium, (PA) set-up day-of by Comm Serv -Portable Rest Rooms (2 & 2) by DPOA

-Clean-Up by– DPOA / Comm Serv -Clean-Up by– DPOA / Comm Serv

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Budget (Estimate) Costs Donations

Prizes (Money and Art Supplies) $650

Advertising (Banners and Flyers) $700 $500 DPOA

Food $600 $400 DPOA

Button Supplies (400 1 5/8” buttons) $100 $100 DPOA

Chalk $2,400 $2,000 DPOA

T-Shirts $2,400 $2,000 DPOA

Postage (for invitation, donation letters and thank you notes) $200

City Services - CS (tables, chairs, tents, hot dog cart, labor) Included

City Services – PW (Barricades, No Parking Signs) $660

Total $7,710 $5,000 DPOA

Cost of Chalk Art Festival $7,710

Total DPOA Cash Donations ($5,000)

City Council Contribution if needed. - Approximately $2,710

($387.15 per district and Mayor)

Labor and Materials Donations

Power Wash Plaza & Sidewalks – Before & After (In-kind) DPOA

Extra Security (In-kind) DPOA

Portable Restrooms DPOA

Trash receptacles (in-kind) DPOA

Maintenance Staff for Clean-up –DPOA’s (in-kind) DPOA

MC / DG Labor and Equipment (Donation) SAE

Hot Dogs & Sodas for Fund Raiser –Materials and Labor POMONA KIWANIS

Water, Drinks & Snacks CARDENAS MARKET, TARGET, HOME DEPOT, COSTCO, TRADER JOES

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Discounted food El Merendero Restaurant Coffee and Tea STARBUCKS

Parking VPD

Special Event Permit – (Staff submitted to Community Services)

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ATTACHMENT 2 2016 ANNUAL CHALK ART FESTIVAL

APPLICATION FORM

City of Pomona - Cultural Arts Commission ANNUAL CHALKART FESTIVAL Saturday, November 12, 2016 (Rain Date: Nov 19)

Application This is a FREE EVENT!

Participants in STUDENT and MULTI-AGE/FAMILYcategories must work in a TEAM of 2-4 participants. EACH MEMBER of a STUDENT and MULTI-AGE/FAMILY team must fill out a separate application form (Team Max:4).

Participant’s Name: ________________________________________________________________________

Address: ______________________________City: _______________________ Zip____________________ Phone: ______________________________________ Email:______________________________________ School (if applicable):_____________________________________Teacher:_________________________ Participant’s Category (circle ONE): Elementary/Middle (4th-8th) High School (9th-12th) Professional (Individual) Multi Age/Family T-Shirt Sizes (circle ONE): Youth Size – L Adult Size – S M L XL XXL City of Pomona Waiver /Hold Harmless Statement:

I understand that all art work completed at the festival becomes property of the City of Pomona and may be used or reproduced at the Commission’s discretion. I further understand the regulations as set forth for this event: The image(s) will contain no offensive material such as nudity (of any kind), depictions of violence, derogatory signs, language or epitaphs that would encourage discrimination against any religion, race, nationality, disability, or sexual orientation; or any drug, gang, or sexually related material. Any violation of this agreement will subject participant(s) to disqualification and exclusion from the competition/raffle.

The festival is a competition for which prizes will be awarded. Chalk will be provided to the participants free of charge. Please, no spray fixatives or sealants. I hereby declare full knowledge of all inherent risks and hazards associated and incidental to the Pomona Annual Chalkart Festival.

I do hereby release, absolve, indemnify and hold harmless the City of Pomona and its employees from any and all claims of damages for personal injury or other damages that may be sustained as a result of participation in any of the programs/event activities. I further waive any and all such claims against any and all sponsors, volunteers, and staff of supervisors appointed by the City of Pomona, as well as any person(s) providing transportation, if applicable, to and from the event/program activities. PUSD Statement:

I further understand that: This event is not sponsored by the Pomona Unified School District (the “School District”). Participation is pursuant to an agreement between the student and the City of Pomona and in no way does the School District assume any sponsorship or supervision or responsibility for the activities set forth in this statement. Signature: ____________________________________________________ Date: ________________________ (if applicant is a minor, must be signed by parent or guardian) The parties to this release agree to signature both in counterparts and by electronic-mail and/or facsimile.” SUBMIT APPLICATION/WAIVER to the City of Pomona Cultural Arts Commission by Monday, November 9, 2015 in person or by mail at the following address (Mon through Thurs. 8:00 am to 6 pm).

City of Pomona Cultural Arts Commission 505 South Garey Avenue

Pomona, CA 91766 Attn: Catherine Lin

Applications can also be submitted via e-mail to: pomona_chalkart@ci.pomona.ca.us or Faxed to: (909) 429-2082

Annual Chalkart Festival 2016 Application

CITY OF POMONA – CULTURAL ARTS COMMISSION ANNUAL CHALK ART FESTIVAL 2016

Information and Guidelines Date, Time and Location of Event

Date: November 12, 2016 (Rain Date: November 19) Location: Officer Shaun Diamond Plaza (formerly Thomas Plaza) on Second Street and Thomas Street in the Arts Colony in Downtown Pomona Schedule: 7:30-8:00 a.m. Check-in and Free Breakfast 8:00 a.m. Start of Festival - Chalking Begins

11:30-12:00 p.m Recognition Ceremony and Raffle for Non Competing Students and Families. 1:30- 2:15 p.m. Judging/ Entertainment/Clean Up 2:15-3:00 p.m. Recognition Ceremony for Competing Students/Professionals -Announcement of Winners Themes for Chalk Art Competition:

1. My Favorite Book (Title and author must be included in artwork OR written below) 2. Open category – Professionals only

Participants & Dimensions: Participants in STUDENT and MULTI-AGE/FAMILY categories must work on a TEAM of 2-4 participants. Elementary/Middle School Student and MultiAge/Family Teams: Space size 5’ x 6’ (maximum) High School Student Teams: Space size 10’ x 12’ (maximum) Professional: Space size 10’ x 12’ (maximum)

Professional (Individual) $100 Cash Prize for winning artist Student Teams

• On the day of the event, Student Teams will have a CHOICE: Have artwork judged as a COMPETITION for cash prizes OR enter a RAFFLE for art supplies. Must be present for raffle.

• If students enter the competition…. $100 cash prizes to 5 winning teams for the following: (1) Best Use of

Theme, (2) Best Use of Color, (3) Best Use of Materials, (4) Most Creative Concept, (5) Best Team Work

• Saturday School credit available at participating sites.

Multi-Age/Family Teams Names of teams will be entered for a Raffle for art supplies/Barnes and Nobles Gift Certificates. Must be present for raffle.

Other Event Information

• Each participant must fill out separate application form and submit by November 9th. • Additional applications at www.downtownpomona.org. • Four (4) participants is the maximum number of participants on STUDENT and MULTI-AGE Teams. • Each participant receives one box of pastel chalk, an event t-shirt, and breakfast. • Lunch will be available for purchase, provided by Pomona Kiwanis Club.

This is a FREE EVENT! For information call: (909) 620-3549, Mon-Thur, 8am – 6pm (se habla español) or

e-mail pomona_chalkart@ci.pomona.ca.us

Annual Chalkart Festival 2016 Application

CITY OF POMONA CULTURAL ARTS COMMISSION

SPECIAL MEETING STAFF REPORT

Date: October 24, 2016 Agenda Item No. H.1 To: The Honorable Chair and Member of the Cultural Arts Commission Citizens

Advisory Committee and the Honorable Chair and the Member of the Cultural Arts Commission

Submitted by: Brad Johnson, Development Service Manager Prepared by: Catherine Lin, Senior Planner Subject: Review of a Proposed Mosaic Obelisk for Olivera Senior Apartments

Located at 600 South Dudley Avenue (APN: 8349-009-062) SUMMARY

Recommendation – That the Cultural Arts Commission Citizens Advisory Committee (CAC) review and approve, approve with conditions, or deny the proposed mosaic obelisk submitted by IHMDI Dudley Pomona LP for Olivera Senior Apartments at 600 South Dudley Avenue (APN: 8349-009-062) Previous Action – The Cultural Arts Commission Citizens Advisory Committee reviewed this project at the Cultural Arts Commission and Cultural Arts Commission Citizens Advisory Committee joint meeting on September 26th, 2016, and requested that the applicant return with revised sketches for the proposed obelisk Fiscal Impact – No fiscal impact. The applicant will fully fund the artwork and installation.

BACKGROUND Pursuant to the City of Pomona Art in Public Places Policy and Guidelines Manual and Ordinance, a development project meeting certain thresholds are required to fulfill Art in Public Places requirements. A developer with a project meeting the threshold have the option of contributing to a citywide Public Art Fee Fund, or providing public art onsite by following the Art in Public Places review process which includes the approval of the Cultural Arts Citizens Advisory Committee and the Cultural Arts Commission. The Olivera Senior Apartment project at 600 South Dudley Avenue meets the threshold for Art in Public Places requirement, and the applicant chose to provide public art on site. Therefore, the applicant submitted an application for Concept Design Plan for the Advisory Committee and Commissioner’s review.

DISCUSSION The proposed art piece is a mosaic obelisk to be located at the entryway courtyard seating area. The mosaic obelisk will be ten feet (10’) high and it will be placed on a one foot (1’) high round concrete pedestal, making the total height of the art piece eleven feet (11’). The mosaic obelisk will feature four sides with each side showing a different image depicting the rich heritage of Pomona. Two local artists will collaborate on this project. Artist Jason LaMotte has designed the sketch, and artist Alba Cisneros will apply a variety of mosaic tiles along with hand-painted fire ceramic clay pieces to the obelisk. Since Mr. LaMotte’s inspiration was to depict various elements of Pomona’s rich heritage on the four sides of the obelisk, he did research on the City’s history, significant buildings, landmarks, and personal stories. His design of the four sides of the obelisk tells stories of Pomona’s distant past and present-day identity. Following Mr. LaMotte’s design of the obelisk, Ms. Alba Cisneros who is an experienced mosaic artist will work with dA Center of the Arts to produce the hand-painted glazed tiles needed, as well as lend specific expertise with the frames, substrates, tesserae, and other materials to bring the project to completion. On September 26th, the Cultural Arts Commission Advisory Committee reviewed the project. At that meeting, the Committee made comments to the preliminary sketches and directed the applicant to return with revised sketches. At this time, the applicant would like to present revised sketches to the Citizens Advisory Committee and to the Commission for review and approval (Please see attached). The Olivera Senior Apartment Complex is currently under construction. If the Citizens Advisory Committee and the Commission approve the proposed artwork, the applicant intends to move forward with the construction of the mosaic obelisk concurrent with the construction of the apartment buildings with the goal to unveil the artwork at the grand opening of the apartment complex, which is scheduled for late January or early February of 2017. The applicant has submitted a complete informational binder that consists of artist information, narrative proposal, preliminary sketches, lighting plan, location of artwork, budget, material list, artwork valuation, and other pertinent information for the Commissioner and Advisory Committee’s review. Staff notes that all property owners and tenants within 400 of the subject property have been notified of this proposed public art project. As of this writing, no adverse comments have been received. Attachments:

1. Revised sketches for the proposed obelisk 2. Staff report and attachments from the September 26, 2016 CAC and CACCAC Joint

Meeting

ATTACHMENT 1 REVISED SKETCHES FOR THE PROPOSED

OBELISK

ATTACHMENT 2 CAC AND CACCAC STAFF REPORT AND

ATTACHMENTS DATED SEPTEMBER 26, 2016