SESSION TOPICS

Introduction to the Student Class Layout and Application

Student Class Data Elements

Connecting Teachers and Students

Student Class Application

WHAT IS STUDENT CLASS? The Student-Class layout is a newly developed format for

collecting student schedules.

School districts will use this new layout to report data for the Student Course Profile (SCP), Class Rosters, and Class Size data collections.

Unlike Student Record, which is a year-end collection, SCP, Class Rosters, and Class Size provide an avenue for identifying students assigned to one or more teachers during the school year.

WHY WAS STUDENT CLASS CREATED?

The Student Class layout was created to eliminate the redundancy of multiple layouts collecting the same type of current class information.

The Student Class application was created to provide one process for uploading current class data to meet multiple reporting requirements.

BENEFITS OF STUDENT CLASS? The Student Class layout collects program information that will allow

schools to better describe the types of instructional services students receive in a given class.

One of the benefits of this new layout is the ability to report multiple instructional services provided to a student in a class. In previous layouts, a student that received both Special Education and EIP services in a class segment could not report both instructional services. In this new layout, both the EIP service and the Special Education service can be reported.

In addition, the Student-Class layout allows the school to identify students who are taking a course online, for credit recovery, or through an alternative education program.

Upload Student Class Layout and Application (Single point of upload)

SCP data collection – No Signoff Required

Class Size data collection – Sign off Required

Class Roster data collection – Signoff Required

Reporting Period (‘A’) is all year. May be concurrent with periods that require superintendent signoff. No superintendent signoff required. Using same Pnn as record counter.

Reporting Periods - 2 times per year. (‘D’ and ‘I’) May be concurrent with SCP upload times. Requires a superintendent signoff. Using same Pnn as record counter.

Reporting Period is 4 times per year. Using Class Size periods to count for 2 of the required 4 periods. (‘C’, ‘D’, ‘H’, and ‘I’) Requires a superintendent signoff. Using same Pnn as record counter.

STUDENT CLASS LAYOUT AND APPLICATION

STUDENT CLASS DATA ELEMENTS Element SCP Class

Size Class

Rosters Fiscal Year

Period

System Code

School Code

Record Type

Student ID

GTID

Student Last Name

Students First Name

Students Middle Name

Grade Level

Marking Period

Course Number

Course Section Number

Class Period

Student Class Start Date

Student Class End Date

Online Course

STUDENT CLASS DATA ELEMENTS

Element SCP Class Size

Class Rosters

Course Teacher ID

Additional Teacher ID 1

Additional Teacher ID 2

Additional Teacher ID 3

# of Parapro's

Primary Areaa

Inclusion Code

Gifted Delivery Model

ESOL Delivery Model

EIP Delivery Model

Credit Recovery

Alternative Ed

Local Course Name

HOW WILL THE DATA BE USED?

Teacher - Student Link •Link students to teachers

SLDS •Provide teacher access to SLDS

TEMS •Provide data for class roster preview and subsequent verification process

Class Size •Collect data to determine class size

CCRPI •View into the number of days a student was in a class

SLOs •View into the number of days a student was in a class

Ad Hoc Requests •De-identified data, open records requests, program monitoring, data analysis

CONNECTING TEACHERS ACROSS STUDENTS AND CLASSES

For determining Leader Effective Measure System

(LEMS) and Teacher Effective Measure System (TEMS)

which will be done by the Teacher & Leader Effectiveness Division

Grade Levels PK–12

System School Course Number Course Section Class Period Teacher ID

Additional Teacher ID 1 Additional Teacher ID 2 Additional Teacher ID 3

System School Course Number Course Section Class Period Teacher ID

Teacher Type (Primary or Additional Teacher)

Student Class Teacher Class

Student Class Start Date Student Class End Date

Teacher Class Start Date Teacher Class End Date

Teacher Class Peak into how Teacher Class will display teacher information

SAMPLE STUDENT CLASS RECORD

Student 1

Student 2

SAMPLE STUDENT CLASS ROSTER

Class Roster – Jane Par (Primary Teacher)

STUDENT CLASS MENU OPTIONS

File Upload

Error Report

Student Course Profile Reports

Class Rosters

Class Size Reports

Sign Off Report

Student Schedule Report

Data Deletion

STUDENT CLASS MAIN MENU

FILE UPLOAD

SAMPLE ERROR REPORT

STUDENT COURSE PROFILE REPORT

SAMPLE CLASS ROSTER REPORT

SAMPLE SIGN OFF REPORT

SELECTED EDITS

E5005 - Marking period is inconsistent with student start and end date of class.

E5018 - ONLINE COURSE for the student must be one of the following valid values: 'Y' - Yes, the student is taking this course online.

'N' - No, the student is not taking this course online.

E5020 - PRIMARY AREA reported in Class Size differs from Primary Area in FTE.

SELECTED EDITS

E5023 - An ADDITIONAL TEACHER ID is required when INCLUSION CODE '9' is reported.

E5024- An ADDITIONAL TEACHER ID is required when ESOL Delivery Model '2' (Push-In) is reported.

E5025 - An ADDITIONAL TEACHER ID is required when EIP Delivery Model '1' (Augmented) is reported.

SELECTED EDITS

E5006 - Teacher ID 444444444 is only valid for credit recovery and online courses.

E5016 - COURSE TEACHER ID = '444444444'. COURSE NUMBER should have “0” (xx.0xxxxxx) or '3' (xx.3xxxxxx) as the first digit after the decimal.

REPORTING ONLINE COURSES Self-Directed Instruction Facilitated Instruction

Description Self-directed Computer-Based Instruction - includes online course, locally installed courseware, and courseware accessed remotely. All instruction is by the computer program. The software gives the grade for the student's performance.

Facilitated Group Online Learning - Computer-Based Instruction - includes online course, locally installed courseware, and courseware accessed remotely. All instruction is by the computer program. The software gives the grade for the student's performance. The facilitator is there to monitor and help the student, but does not deliver direct instruction.

Examples Student is taking an online course or using courseware without a teacher or facilitator.

Student is taking an online course or using courseware with a facilitator.

Is this an online, virtual or distance leanring course? Yes Yes

Mode of Instruction Online (Online Course = 'Y')

Online (Online Course = 'Y')

Course Number XX.0 or XX.3 XX.0 or XX.3 Teacher ID 444-44-4444 444-44-4444

Question(s) Should the course number be XX.3 or XX.0? These courses could be XX.0 or XX.3. The student can take the intital course online with no teacher. Nothing in law prohibits it. They can report a teacher ID of all 4s for credit recovery or online course

In the case where there is a facilitator, which teacher ID should be reported? This is also a scenario where instruction is provided by the computer. The facilitator is not responsible for instruction or content. Use all 4s as the teacher ID. Should the course number be XX.3 or XX.0? These courses could be XX.0 or XX.3. The student can take the intital course online with no teacher. Nothing in law prohibits it.

REPORTING ONLINE COURSES Direct Instruction Classroom Teacher

Description Direct Instruction with certified teacher - Computer-Based Instruction - includes online, distance learning, or virtual courses. A highly qualified teacher is the teacher of record.

Classroom teacher that uses courseware or online resources and tools as part of instruction. The classroom teacher provides direct instruction and is the teacher of record.

Examples Courses taken through GAVS or courses offered online at another school within the district, state, or out of state.

Traditional classroom that incorporates online content and uses technology in instruction.

Is this an online, virtual or distance leanring course? Yes No

Mode of Instruction Online (Online Course = 'Y')

Classroom

Course Number XX.0, XX.1, XX.2, XX.3, etc XX.0, XX.1, XX.2, etc Teacher ID SSN or 333-33-3333 (all 3s is for online

teacher when no SSN is provided) SSN or 555-55-5555 (all 5s is a contracted teacher)

Question(s) What course number should be reported? If the teacher has the appropriate credentials, and the program criteria are met, it is preferred that you report the course number for the program instruction type (i.e. XX.1, XX.2, etc). The XX.3 will not generate an error; however, there will be a separate data element in FY 2014 that indicates a course is online.

N/A

XX.3 is not valid for this scenario.

TRANSMISSION DATES Date Reminders . . .

Collection

Cycle

Start Date / Count Date

Initial Transmission Deadline

End Date

Student Course Profile 1 (A) Monday, July 15, 2013 n/a Monday, June 30, 2014

Student Class ‐ Rosters C Friday, August 30, 2013 Wednesday, September 04, 2013

Friday, September 13, 2013

Student Class ‐ Rosters H Friday, January 17, 2014 Thursday, January 23, 2014 Monday, February 03, 2014

Student Class ‐ Class Size 1 (D) Tuesday, October 01, 2013 Tuesday, October 08, 2013

Thursday, October 24, 2013

Student Class ‐ Class Size 2 (I) Thursday, March 06, 2014 Thursday, March 13, 2014 Thursday, March 27, 2014

QUESTIONS & ANSWERS