a n n a r b or l e ar n i n g c ommu n i ty m on th l y b ...€¦ · 2. m ot i on t o a c c e pt t...

The mission of Ann Arbor Learning Community is to nurture independent lifelong learners as they acquire the tools they need to shape an environmentally and socially responsible future.

Ann Arbor Learning Community Monthly Board Meeting Minutes

July 21, 2020 @ 6:30pm (Zoom Virtual Meeting) 4377 Textile Road, Ypsilanti, MI 48197

Document List Agenda Treasurer’s Report Minutes of the Previous Board Meeting Business Manager’s Report School Leader’s Report K-8 School Leader’s Report 9-12 Call to Order @ 6:31 Board Member Roll Call Present: Larry Berg, Ann Owen, Nate Gleeton, Leah Davis Absent: Public Attendees Teresa Woods, Ali Sultan, Rashad Ali, Tia Beverly, Shayla Tinsley, Kevin Whelan First Public Comment None Consent Agenda

1. Approval of the July 21, 2020 agenda - Motion to accept Gleeton, Second Davis. Approved 2. Approval of June 30, 2020 board minutes - Motion to accept Gleeton, Second Davis. Approved

Correspondence None Committee Reports

1. Academic Advancement & Excellence/Owen – Nothing new to report 2. Finance & Infrastructure Development/Gleeton – Nothing new to report 3. Community Development & Relationships/Lawton - Nothing new to report 4. Marketing & Fundraising/Berg - Nothing new to report 5. Board Member Recruitment/Berg – No new board members in process at this time

Treasurer’s Report/Nate Gleeton See attached report. Moving forward N Gleeton will work with S Tinsley.

Action Items Old Business - None

New Business -

1. Covid-19 Plan Presentation by T Woods. Section 1 (Phase 1,2,3) - no in-person instruction. Section 2 (Phase 4) which we are currently in. In-person instruction with careful precautions. (Examples: no large gatherings, face masks, cleaning, interior traffic flow inside the building) There will be staff professional development for on-line learning in case classes move to a digital format. Section 3 (Phase 5) Select requirements outlined in Section 2 would be relaxed as the local COVID numbers decline.

2. Motion to accept the attached COVID19 Response Plan Davis, Second Gleeton. Approved 3. Metro EHS Contract Renewal Review - All rates and structure will remain unchanged. Motion to

accept the contract pending finalization by L Berg and legal council. Motion Gleeton, Second Davis. Approved

4. Our 20/21 k-12 integration plan is well underway. In addition to the current 6-8 in-person class offering, there will be a blended 6-8 model. R Ali explained the GEE expansion to grades 6-8 due to parent/student interest. 6th graders would come to the center daily. 7th graders would attend 2-3 days per week and 8th grade would attend 1-2 times per week. Each grade level would complete work on-line in addition to their in-building seat time. Four additional staff members will support the projected 100 6-8th grade Ypsilanti site students.

5. GEE Prep - an additional program for approximately 10 students 9-12. These students will not be AALC students as this is a separate program.

6. There will be no outside parties utilizing the building moving forward. 7. Significant building improvements are planned. Examples: HVAC system, Bathroom

renovations, Gym floor, hoops and weight room. New AALC signage in front of the building. 8. Teresa is reviewing incremental enhancements also & will be presenting recommendations. 9. Rent and utilities will be reduced due to joint building use. These savings will help offset some of

the COVID cleaning costs and building enhancements. 10. Contract amendment to allow 6-8 grade blended learning in addition to the current 6-8 in-person,

brick and mortar instruction. Motion Owen, Second Gleeton. Passed 11. Shayla Tinsley, new business manager, introduction. Prior experience in charter schools.

Discussion Items None K-8 School Leader Report/Teresa Woods See full report in board packet School start date is August 24, 2020 K-8 enrollment is the same as last year. A few tours scheduled for potential new students Playscape and science lab projects are being pursued COVID coordinator will be the current PE/OT teacher 9-12 School Leader Report/Ali Sultan See full report in board packet 250 students currently enrolled Students and staff will continue to work from home

rcollett

Highlight

rcollett

Highlight

K- 8 Business Manager’s Report/Larry Berg - Wendi Felgner/absent See full report in board packet Extension of promissory note with GEE of $65,000 Second Public Comment None Next Meeting: August 18, 2020 @ 6:30 (Virtual Meeting) Appreciations LBerg - Wendi’s efforts and dedication to AALC for many years. Thank you to GEE and Teresa on the expansion plans. Welcome Shayla to the AALC/GEE team. T Wood - Thanks to Wendi. Appreciate all the work she has done. GEE, especially Rashad, to help negotiate the expansion plan - especially the AC. Thank you Denee for recommending Shayla. Thanks to Larry, Nate, Leah and Ann for supporting the school. Adjournment @ 7:44 Respectfully Submitted,

Ann M. Owen Board Secretary ______________________________________________________________________________ Any person with a disability who needs accommodations for participation in this meeting should contact the school at the address/phone below to request assistance. Minutes will be made available after the next regularly scheduled board meeting.

Ann Arbor Learning Community 4377 Textile Road

Ypsilanti, MI 48197 (734) 477-0340

[email protected]

RESOLUTION APPROVING THE COVID-19 PREPAREDNESS AND RESPONSE

PLAN (“PREPAREDNESS PLAN”) AND APPROVAL OF CHARTER CONTRACT

AMENDMENT

AALC (the “Academy”)

A regular meeting of the Academy Board of Directors was held on the 22 day of September,

2020, at 6:30 p.m.

The meeting was called to order at ______ p.m. by Board Member __________________:

Present: __________________________________________________________________

Absent: __________________________________________________________________

The following preamble and resolution were offered by Board Member

________________ and supported by Board Member __________________:

BACKGROUND

On June 30, 2020, in response to the novel coronavirus (COVID-19) pandemic affecting

our state, Governor Gretchen Whitmer issued Executive Order 2020-142 (the “Order”) that,

provides a structure to support all schools in Michigan as they plan for a return of preK-12

education in the fall. Under the order, all schools must adopt a COVID-19 Preparedness and

Response Plan (“Preparedness Plan”) laying out how they will cope with the disease across the

various phases of the Michigan Safe Start Plan. Under the Order and the Michigan Safe Schools:

Michigan’s 2020-2021 Return to School Roadmap developed by the COVID-19 Task Force on

Education Return to School Advisory Council (“Return to School Roadmap”), Schools retain

flexibility to tailor their instruction to their particular needs and to the disease conditions present

in their regions.

Acting under the Michigan Constitution of 1963 and Michigan law, the Order and the

Return to School Roadmap state:

1. Coronavirus relief funds under the Coronavirus Aid, Relief, and Economic Security Act

will be provided and may be used to aid in developing, adopting, and following a COVID-

19 Preparedness Plan under section 2 of the Order.

2. Every school must develop and adopt a Preparedness Plan that is informed by the Return

to School Roadmap.

3. By August 15, 2020 or seven days before the start of the school year for students, whichever

comes first: the Academy Board must approve its Preparedness Plan.

4. By August 17, 2020, the Academy’s authorizing body must collect the Preparedness Plan

and transmit such plan to the Superintendent and to the State Treasurer.

5. By August 17, 2020, the Academy must prominently post its approved Preparedness Plan

on the Academy’s website home page.

DocuSign Envelope ID: 5C99D726-70D0-4DDB-9F5B-43DE74CA3700

Larry Berg

Larry Berg, Ann Owen, Denne Lawton, Leah Davis

A Owen L Davis

6:33

Nate Gleeton

The Academy Board of Directors (“Academy Board”) is required to approve the Academy’s

Preparedness Plan and approve the Academy’s Preparedness Plan as a charter contract

(“Contract”) amendment.

THE ACADEMY BOARD THEREFORE RESOLVES THAT:

1. The Academy’s Preparedness Plan was approved by the Academy Board.

2. The Preparedness Plan that was approved by the Academy Board and retroactive

to July 21, 2020 as the COVID-19 Preparedness Plan Amendment to the Contract.

This Contract amendment shall remain in effect as long as The Preparedness Plan

remains in effect.

3. All resolutions and parts of resolutions insofar as they conflict with the provisions

of this resolution be and the same hereby are rescinded.

4. The Academy will deliver from time to time such information regarding the

implementation of the Academy’s Preparedness Plan as the Authorizer or Michigan

Department of Education may reasonably request.

5. Any Board policies or provision of Board policies that prohibit or impede the

Academy’s compliance with The Preparedness Plan or Executive Order 2020-142

are temporarily waived, suspended or altered.

6. Any actions or actions taken by authorized Academy representatives in the

development, submission and implementation of The Preparedness Plan are (to the

extent such actions or actions are not inconsistent with the delegation of authority

provided under this resolution) ratified and confirmed in all respects.

7. This Resolution shall take immediate effect and continue through the end of the

state of emergency and disaster declared in Executive Order 2020-127 and any

subsequent executive order declaring a state of emergency or disaster in response

to COVID-19 or the end of the 2020-2021 school year, whichever is sooner.

Ayes: ______________________

Nays: ______________________

Resolution declared adopted.

______________________________

Print Name: ____________________

Secretary, Academy Board

DocuSign Envelope ID: 5C99D726-70D0-4DDB-9F5B-43DE74CA3700

4

0

Ann Owen

Ann Arbor Learning Community COVID-19 Preparedness and Response Plan 1

Ann Arbor Learning Community COVID-19 Preparedness and Response Plan

Address of School District: 4377 Textile, Ypsilanti, MI 48197

District Code Number: 81904

Building Code Number(s):

District Contact Person: Teresa Woods

District Contact Person Email Address: [email protected]

Local Public Health Department: Washtenaw County Public Health

Local Public Health Department Contact Person Email Address: Rebekah Warren l-

[email protected]

Name of Intermediate School District: Washtenaw County Public Health

Name of Authorizing Body: Eastern Michigan University

Date of Adoption by Board of Directors: July 21, 2020

DocuSign Envelope ID: 659ACD5F-E8CD-4EBE-B0D7-53FF173FA461

Larry Berg

7/22/2020


Introduction and Overview

Mission Statement

The mission of Ann Arbor Learning Community is to nurture independent life-long learners as

they acquire the tools, they need to shape an environmentally and socially responsible future.

Vision Statement

Our vision is to create a K-12 school that is highly regarded for its academic excellence, and for

its contribution in actively serving and improving the community in which it operates.

Educational Philosophy

At Ann Arbor Learning Community, our philosophy is centered around the following beliefs:

● All Students can achieve academically.

● Our learning community affirms and supports a variety of learning styles.

● Developing a strong sense of self and a life-long love for learning must come through the

fostering of essential life skills and core academic knowledge with the use of small,

multi-age classrooms that honor the learning and creative strengths of each student.

● Teachers integrate the essential foundations of character education and provide world-

class education through ongoing professional development and the four mutual

agreements set forth by AALC

○ Mutual Respect

○ Attentive Listening

○ Right to Participate/Right to Pass

○ Appreciation

The general educational programs of Ann Arbor Learning Community are designed to produce

life-long independent learners. During the Covid 19 pandemic AALC has leaned on our

educational philosophy to assure all students continued to learn. We were able to accomplish

learning my providing immediate devices and connectivity resources to all families. Our K-8

teachers developed and implemented online curriculum utilizing Google Classroom. Our 9-12

students were well positioned to continue learning with their virtual courses.

All students with and IEP or 504 plan received services via teletherapy, this included social

work, speech, and occupational therapy. Our special education director connected with students

on a biweekly basis by email, telephone on Zoom to assure any unmet needs were resolved.

AALC parents were given a survey to assess the virtual learning. Parents were provided

opportunity to discuss elements that worked and did not work well. Based on the feedback we

modified some of the time schedule of assignments due, provided more technical support,

increased all class Zoom meetings and increased project-based assignments.


The administrator and teaching staff met to develop the virtual learning plan. Teachers

contributed by discussing what virtual methods were familiar to students, how to best teach

students new skills virtually. The 9-12 staff and teachers assisted the K-8 staff and teachers with

input on the best practices for virtual learning and connecting with students. K-8 Teachers

compiled necessary material to upload in google classroom.

9-12 established e-learning plan outlining the parameters within which e-learning must meet all

state and federal policies and regulations. School leaders and teachers were given tremendous

latitude and exercised high levels of autonomy in the interpretation and implementation of the e-

learning plan to meet the individual and unique needs of their academy students, teachers,

parents, and community.


Plan for Operating during Phases 1, 2 or 3 of the Michigan Safe Start Plan

Return to Building

When we will return to face-to-face teaching and learning depends on the location of the school,

as the MI Safe Start Plan divides the state into regions. Depending on the region within which

the academy is located and the phase that region is assigned in accordance with the MI Safe Start

Plan, these are the scenarios:

Phase 1, 2, or 3 Safety Protocols

AALC will be closed for all in person instruction. We are not licensed for childcare and

will not provide childcare services.

AALC does not provide transportation.

All teachers will have access to the building as needed. School leaders will be notified

when a teacher would like to access the building and maintain a schedule that assures the

least number of persons in the building at one time. The building will be cleaned twice a

week even if the building has not been accessed.

The school building will be cleaned and sanitized on the day prior and following any

access.

Educational Service Provider Food Service provides meals available for pick-up between

11:00am – 1:00pm. These meals are intended for children up to 18 years old and any

child with special needs up to 26 years old. The Educational Service Provider distributes

these meals to children, parents/guardians. The meals contain a balanced breakfast and

lunch. Because we are practicing social distancing it is requested that one designated

person pick up meals for the family. The Educational Service Provider has established a

Food Service Hotline in the event anyone participating in the meal program has food

allergy needs or cannot make it to a pick-up location, at which point arrangements will be

made on a case-by-case basis. The Educational Service Provider has established 21 food

pick up locations across Washtenaw and Wayne counties, 8 food pick up locations in

Washtenaw county and 13 food pick up locations in Wayne county.

The Educational Service Provider food delivery program will run if the government permits and

as long as the health and safety of the drivers and food distributors are not compromised.


Phase 1, 2, or 3 Mental & Social-Emotional Health

Our district social workers will check in with families to assess if additional supports are

needed. Teachers, student mentors, special education staff and administrators will also

connect with families to support their mental health wellness.

A Community resources list has been provided to families in need additional support. This list is regularly updated for completion and accuracy.

As part of our crisis management plan if a staff connects with a student that appears to be

in distress or in unable to connect with a student, the staff would alert the school leader

and school social worker who would reach out to the family.

Upon connecting with the families, the school social worker would assess what supports

are needed and provide the family with immediate support and referrals for longer term

outside supports if needed.


Phase 1, 2, or 3 Instruction

Ann Arbor Learning Community

Teachers will create meaningful and engaging lesson plans on Google Classroom in the

student's home language. Parents and students will have opportunities to provide

regular feedback through weekly one-on-one scheduled meetings and through Google

Classroom communication forum.

Google Classroom will serve as the main remote learning program where teachers will

create meaningful and engaging lesson plans that align with CCSS. Teachers will

provide instructional videos, assignments that allow students to use application and

reflection practices and deliver formal and informal assessments to measure students'

mastery of skills. Through Google classroom, students will focus on the core subjects

and enrichments in a manner that cross-references other subjects to maximize student

learning. Each assignment will contain elements that support auditory, visual, and

kinesthetic learners. In addition, high-quality resources recommended by MDE will be

incorporated into virtual learning programs.

Students will be given virtual assessments within the first two weeks of school to

measure where students are and to support creating an informed instruction plan for

students to provide teachers and families. The virtual assessment will be a NWEA

alternative screener.

A review of all IEPs, IFSPs, and 504 plans will occur within the first four week of school

through formative assessment data and parent/teacher feedback. General education and

special education teachers will collaborate on differentiated delivery methods for

instruction and assessment to best meet the needs of each student. Students with

Special Rights/Accommodations as outlined in IEP that limits technology use will have

the option to receive learning support via Zoom and Phone Call to orally submit

assignments and formative assessments.

School leaders will be responsible for meeting with general and special education

teachers weekly, as well as using learning programs (Google Classroom, Khan

Academy, etc.,) to monitor student progress and students in need of additional support.

In addition, leaders will continue to create and observe measurable checkpoints to

ensure instruction and assessment is high quality and effective.

School psychologists will provide online scheduled services for children in need of

occupational and speech therapy. Physical therapy evaluations and sessions will be pre-

recorded and posted for children to only complete with parental supervision.

Communication & Family Supports

Newsletters, Social Media, and Recorded Media videos (translated as necessary) will be

regularly distributed through email, calls, and text regarding duration of closure,

reopening plans, grade-level proficiencies and feedback.

Teachers will provide families newsletters offering additional learning resources,

homework helpers, effective teaching methods, workshops, and necessary training to

use online learning platforms such as Google Classroom.


Professional Learning

Teachers will have weekly opportunities for Professional Development and Learning

through videos, virtual workshops, PLCs, and other virtual modes.

PD and Learning will include effective high-leverage teaching practices, social/emotional

development, diversity, equity, and inclusion.

Teachers will receive effective ways to engage students in virtual learning and maximize

use of Google Classroom services to keep students engaged, informed, and

appropriately challenged.

Monitoring

AALC will provide any and all materials, and alternates when necessary, to ensure all

students are able to meet virtual learning expectations with fidelity.

Students' attendance will be monitored by logging into their Google Classroom account

and submitting daily assignments -- we will communicate with students who have

missed three subsequent login days to create a plan of actions for students to remain

current in school work when applicable and report regular attendance.

Students will submit and receive feedback on quality of work through Google Classroom.

Students will also have regular opportunities to assess their own work and

understanding of content.

Challenges:

Ensuring that online instruction meets CCSS and that teachers are effectively

implementing curriculum in a virtual setting. (Ex: proctoring exams for children still

developing reading skills, appropriately applying high-leverage practices such as

managing small group work, leading group discussion, and planning sequential lessons

without the benefits of verbal and non-verbal cues observed in the classroom setting.)

Students maximizing learning opportunities and resources without direct teacher support.

(Ex: Students remaining engaged, focused, and on-task virtually or when completing

remote assignments without supervision of teacher and, perhaps, limited parental

supervision.

Successes:

Students are familiar with Google Classroom, its functionality, and teacher expectations

as this program was used in the 19-20 school year.

Students are able to receive support around the clock, as opposed to school hours, and

will have the ability to review pre-recorded lessons numerous times to retain more

information.

Materials:

Chromebook - provided by the school

Zoom - membership provided by the school as necessary


Phase 1, 2, or 3 Operations

The facilities will be cleaning and sanitized at minimum of twice per week while students

are not learning in the building according to the CDC School Decision Tree.

Office manager will work with maintenance to assure school continues to be in working

order.

All cleaning persons building will wear mask while cleaning.

All families were surveyed their need for technology and provided devices and

connectivity when needed to assure all students have equitable access to learning through

technology.

All devices are cleaned, coded, and signed in agreement to our technology policy, to

parents as needed.

Several staff members were identified to assist other teachers, parents, and students with

the use of the online learning and technology specific. The staff identified have office

hours in which to assist.

Educational Service Provider Food Service provides meals available for pick-up between

11:00am – 1:00pm. These meals are intended for children up to 18 years old and any

child with special needs up to 26 years old. The Educational Service Provider distributes

these meals to children, parents/guardians. The meals contain a balanced breakfast and

lunch. Because we are practicing social distancing it is requested that one designated

person pick up meals for the family. The Educational Service Provider has established a

Food Service Hotline in the event anyone participating in the meal program has food

allergy needs or cannot make it to a pick-up location, at which point arrangements will be

made on a case-by-case basis. The Educational Service Provider has established 21 food

pick up locations across Washtenaw and Wayne counties, 8 food pick up locations in

Washtenaw county and 13 food pick up locations in Wayne county.

The Educational Service Provider food delivery program will run as long as the government

permits and as long as the health and safety of the drivers and food distributors are not

compromised.


Plan for Operating during Phase 4 of the Michigan Safe Start Plan

Phase 4 Safety Protocols

All staff will wear facial coverings at all times with the exception of during meals.

All students K-12 will wear facial coverings in all hallways and common areas.

All students 6-12 must wear facial coverings in classrooms at all times.

Unless unable to wear a mask for medically deemed reasons. Any student or staff who is

incapacitated or unable to remove the facial covering without assistance must not wear

one.

Homemade masks must be washed daily, and disposable masks must be disposed of

daily.

All classrooms and common areas will be equipped with hand sanitizer, paper towels and

tissues.

Signs reinforcing this will be posted.

All students and staff will receive hand sanitizer upon entering the building and

immediately wash hand with soap and water.

Students will use hand sanitizer before and upon leaving any area.

Students will have hand washing every 2 hours of the school day.

Each student will have individualized materials that will not be shared to use during

school.

All classroom items that can not be personalized will be sanitized after each use.

Sanitizing stations will be placed in classrooms, common areas and hallways.

Staff and students will have temperature check upon entering the building daily.

All students will be spaced six feet apart in the classrooms.

Teachers will maintain six feet of spacing between themselves and students as much as

possible.

Teachers will have windows open as often as weather permits.

Teachers will use outdoor space for instruction as often as weather permits.

Classes will remain as a cohort and reduce interaction with other classes.

Lunch periods will be staggered.


Students will follow a foot traffic flow in one direction. Staff will be assigned to assist

and prevent con.

Access to building

Guests will not be allowed in the building this includes family members except under

extenuating circumstances.

All persons entering the building will be screened for symptoms

Wear a facial covering

Wash/sanitize hands

Provide information to office staff including name and contact information for contact

tracing.

Quarantining during school hours

In the event a teacher of staff become ill during school hours, they shall remain in the

designated area which is away from common areas until they are able to leaving the

building.

Any person with temperature over 100.4 should remain home and must be COVID tested

if symptoms arise.

Parents and staff are encouraged to monitor for symptoms, report to main office and

remain home until they can follow up with health care professional.

Responding to Positive Test Amongst Staff and Students

All persons must cooperate with local public health department in the event of a positive

Covid 19 test. In particular must provide all contact information of any close contacts of

the affected individual from two days before he or she showed symptoms to the time

when he or she was last present at school.

Students and staff will remain home until they have tested negative or have be released

from isolation according to CDC guidelines. School will be closed for 2-5 days for

cleaning.

School leader will immediately notify the local health department while maintaining

confidentiality consistent with ADA and other applicable federal and state privacy laws.


Extracurricular and Large Gatherings

Students and teachers will wash hands before and after every meal for at least twenty

seconds.

Gatherings, such as celebration of learning, school plays, and so on will be held in the

gym and/or outdoors and will comply with current and future executive orders

regarding congregations of people.

Field Trips will only occur when the State of Michigan transitions to Phase 6 as an

additional safety measure.

Mealtimes will be staggered to create appropriate distance between students.

AALC will not be providing school-supplied meals. Any provided utensils will be

disposable. AALC teachers and school leaders will provide pre-recorded videos and

intercom messages of assemblies and other school-sanctioned events.

After-school programs will be discontinued until State of Michigan transitions to Phase 6

as an additional safety measure.

Athletics

Athletics will be discontinued until the State of Michigan transitions to Phase 6 as an


Transportation

AALC does not provide transportation


Phase 4 Mental & Social-Emotional Health




A Community resources list will be provided to families in need additional support. This

list is regularly updated for completion and accuracy.








Phase 4 Instruction

Activate Hybrid Learning Programs for families Due to the small size of AALC, we are able to

resume face-to-face instruction while maintaining social distancing; however, families with

validated high-risk concern will have the option for hybrid learning.

Students will learn new material in the classroom as applicable. Students will have

application practice virtually. Informal and formative assessments will be conducted

virtual and in person, as necessary

AALC will observe best practices for blended learning as recommended by MDE.

AALC will observe clear expectations regarding grade-level proficiencies and

benchmarks, appropriate modes of student assessment and differentiated support for

students.

Students will receive social and emotional support through carefully selected online and

in-person methods that enable the student to feel support in and out of the classroom.

As recommended by MDE, lower elementary, upper elementary, and middle school

students will receive workloads that align with MDE requirements, leveled abilities,

and with support from our community of parents and teachers.

Teachers will develop meaningful, well crafted, and engaging lessons that ensure all

students start the school year with high-quality instruction that aligns with CCSS.

Students will be assessed based on their present skills and instructional staff will create

well developed learning plans to meet the academic and social/emotional needs of the

whole child and the classroom setting.

Instructional staff will create meaningful opportunities to build relationships with

students in and out of the classroom and support them socially and emotionally during

this transition.

Teachers, Interventionists, and Paraprofessional Staff will collaborate through weekly

meetings, PLCs, team lesson planning, and reflection to prioritize power standards and

accelerate instruction.



regularly distributed through email, calls, and text regarding reopening plans, grade-

level proficiencies and feedback.










Teachers will receive effective ways to engage students in virtual learning and maximize

use of Google Classroom services to keep students engaged, informed, and

appropriately challenged.

(6-12 virtual program)

(Note: Bridge East and Riverside East may be 3-5 TBD)

● Meet in-person on alternating days M-Th (E.g., M/W and T/Th)

● 4-5 meet every Friday 8:30 AM – 12:00 PM

● 6-12 meet in-person on alternating Fridays 8:30 AM – 12:00 PM (E.g., Odd

periods first and third Friday of the month and Even periods second and fourth

Friday of the month)

● When students are at home on alternating days they are working on individual or

peer-to-peer assignments or projects obtained via teacher’s Moodle lesson

● Master schedules must be created in order for students to stay in one room and

teachers travel to students (I.e., 6-12 cohort students according to math levels)

● Lunch is delivered to, and eaten in, the classroom


Phase 4 Operations

Facilities:

Assure all necessary materials and supplies for cleaning and disinfection. Assure and

Secure additional spaces within the business to use for learning.

All touch areas within the building shall be sanitized at least twice per day and after each

use.

Maintain all recommendations OSHA and/or CDC cleaning guidelines in real time.

Assure all spaces/classrooms used has appropriate ventilation.

HVAC system should be running efficiently.

Air Filters changed regularly.

Handwashing, cough etiquette and nose blowing signage will be widely posted

throughout building.

School leaders will conduct, and document facility walk through with custodial and

maintenance services to assure all services are completed appropriately.

Budget, Food Service, Enrollment, and Staffing

School administration will provide families with arrival and departure procedures.

(Entrances, exits)

School leaders will assess which students and staff will be returning and acquire

replacement staff.

Provide remote learning for students with preexisting conditions who cannot return in

person.

School leaders will assess and hire additional positions with a specific focus on student

and staff wellness, technology, and COVID-19 related needs.

School leaders will assure use of CARES Act funding for key purchases to maintain

safety.

School leaders will assure an adequate pool of substitute teachers are available.

School leaders will assure that legal council to address and liability concerns as they

arise.

All parents and staff will receive handbook with additional COVID 19 policies and

procedures.

All parents and staff will be orientated to the new policies.

School leaders will review budget to assure planning for any changes in enrollment.

Technology

AALC has assigned a technology coordinator to oversee and support for students.



technology.



parents as needed.

Transportation



Plan for Operating during Phase 5 of the Michigan Safe Start Plan

Phase 5 Safety Protocols

All staff will wear facial coverings at all times with the exception of during meals.

All students K-12 will wear facial coverings in all hallways and common areas.

Students in 6-12 will wear facial coverings at all times with the exception of during

meals.

Unless unable to wear a mask for medically deemed reasons. Any student or staff who is

incapacitated or unable to remove the facial covering without assistance must not wear

one.

Homemade masks must be washed daily, and disposable masks must be disposed of

daily.

All classrooms and common areas will be equipped with hand sanitizer, paper towels and

tissues.

Signs reinforcing this will be posted.

All students and staff will receive hand sanitizer upon entering the building and

immediately wash hand with soap and water.

Students will use hand sanitizer before and upon leaving any area.

Students will have hand washing every 2 hours of the school day.

Each student will have individualized materials that will not be shared to use during

school.

All classroom items that cannot be personalized will be sanitized after each use.

Sanitizing stations will be placed in classrooms, common areas and hallways.

Staff and students will have temperature check upon entering the building daily.

All students will be spaced six feet apart in the classrooms.

Teachers will maintain six feet of spacing between themselves and students as much as

possible.

Teachers will have windows open as often as weather permits.

Teachers will use outdoor space for instruction as often as weather permits.

Classes will remain as a cohort and reduce interaction with other classes.

Lunch periods will be staggered.


Students will follow a foot traffic flow in one direction. Staff will be assigned to assist

and prevent con.

Access to building

Guests will not be allowed in the building this includes family members except under

extenuating circumstances.

All persons entering the building will be screened for symptoms

Wear a facial covering

Wash/sanitize hands

Provide information to office staff including name and contact information for contact

tracing.

Quarantining during school hours

In the event a teacher of staff become ill during school hours, they shall remain in the

designated area which is away from common areas until they are able to leaving the

building.

Any person with temperature over 100.4 should remain home and must be COVID tested

if symptoms arise.

Parents and staff are encouraged to monitor for symptoms, report to main office and

remain home until they can follow up with health care professional.

Responding to Positive Test Amongst Staff and Students

All persons must cooperate with local public health department in the event of a positive

Covid 19 test. In particular must provide all contact information of any close contacts of

the affected individual from two days before he or she showed symptoms to the time

when he or she was last present at school.

Students and staff will remain home until they have tested negative or have be released

from isolation according to CDC guidelines. School will be closed for 2-5 days for

cleaning.

School leader will immediately notify the local health department while maintaining

confidentiality consistent with ADA and other applicable federal and state privacy laws.


Food Service, Gathering, and Extracurricular Activities

Students and teachers will wash hands before and after every meal for at least twenty

seconds. Small timers will be installed to support children.

Gatherings, such as celebration of learning, school plays, and so on will be held in the

gym and/or outdoors and will comply with current and future executive orders

regarding congregations of people.

Field Trips will only occur when the State of Michigan transitions to Phase 6 as an


Mealtimes will be staggered to create appropriate distance between students.

AALC will not be providing school-supplied meals. Any provided utensils will be

disposable.

AALC teachers and school leaders will provide pre-recorded videos and intercom

messages of assemblies and other school-sanctioned events.

After-school programs will be discontinued until State of Michigan transitions to Phase 6

as an additional safety measure.

Athletics

Athletics will be discontinued until the State of Michigan transitions to Phase 6 as an


Transportation


Ridership reduced to approximately ½ due to alternating student attendance days

Bus drivers temperature check as student board bus

Bus drivers check for masks as student board bus

All buses equipped with hand sanitizer dispensers

Phase 5 Mental & Social-Emotional Health




A Community resources list will be provided to families in need additional support. This

list is regularly updated for completion and accuracy.








Phase 5 Instruction

Teachers will develop meaningful, well crafted, and engaging lessons that ensure all

students start the school year with high-quality instruction that aligns with CCSS.

Students will be assessed based on their present skills and instructional staff will create

well developed learning plans to meet the academic and social/emotional needs of the

whole child and the classroom setting.

Instructional staff will create meaningful opportunities to build relationships with

students in and out of the classroom and support them socially and emotionally during

this transition.

IEP, 504 plans will be developed as needed.

Teachers, Interventionists, and Paraprofessional Staff will collaborate through weekly

meetings, PLCs, team lesson planning, and reflection to prioritize power standards and

accelerate instruction.

Conduct quarterly meetings to review and/or implement MDE policies and guidance with

instructional staff and school leaders.


(Note: Bridge East and Riverside East may be 3-5 TBD)

● Meet in-person on alternating days M-Th (E.g., M/W and T/Th)

● 4-5 meet every Friday 8:30 AM – 12:00 PM

● 6-12 meet in-person on alternating Fridays 8:30 AM – 12:00 PM (E.g., Odd

periods first and third Friday of the month and Even periods second and fourth

Friday of the month)

● When students are at home on alternating days they are working on individual or

peer-to-peer assignments or projects obtained via teacher’s Moodle lesson

● Master schedules must be created in order for students to stay in one room and

teachers travel to students (I.e., 6-12 cohort students according to math levels)

● Lunch is delivered to, and eaten in, the classroom



regularly distributed through email, calls, and text regarding reopening plans, grade-

level proficiencies and feedback.










Teachers will review Google Classroom and document students who did not engage in

remote learning and develop strategic plans to receive additional support from Math

and Reading Interventionists.

We will continue to utilize Google Classroom to offer additional learning opportunities

for children and parents to utilize.


Phase 5 Operations

Facilities:

Assure all necessary materials and supplies for cleaning and disinfection. Assure and

Secure additional spaces within the business to use for learning.

All touch areas within the building shall be sanitized at least twice per day and after each

use.

Maintain all recommendations OSHA and/or CDC cleaning guidelines in real time.

Assure all spaces/classrooms used has appropriate ventilation.

HVAC system should be running efficiently.

Air Filters changed regularly.

Handwashing, cough etiquette and nose blowing signage will be widely posted

throughout building.

School leaders will conduct, and document facility walk through with custodial and

maintenance services to assure all services are completed appropriately.

Budget, Food Service, Enrollment, and Staffing

School administration will provide families with arrival and departure procedures.

(Entrances, exits)

School leaders will assess which students and staff will be returning and acquire

replacement staff.

Provide remote learning for students with preexisting conditions who cannot return in

person.

School leaders will assess and hire additional positions with a specific focus on student

and staff wellness, technology, and COVID-19 related needs.

School leaders will assure use of CARES Act funding for key purchases to maintain

safety.

School leaders will assure an adequate pool of substitute teachers are available.

School leaders will assure that legal counsel to address and liability concerns as they

arise.

All parents and staff will receive handbook with additional COVID 19 policies and

procedures.

All parents and staff will be orientated to the new policies.

School leaders will review budget to assure planning for any changes in enrollment.


Technology

AALC has assigned a technology coordinator to oversee and support for students.



technology.


parents as needed.

Transportation


AALC Security and Safety Policy

AALC will provide a safe and healthy work environment for all employees and to this end requires the cooperation of all employees. Employees are expected to comply with all safety requirements whether established by management or by federal, state, or local law. Any safety violation or any accidents resulting in injuries to employees should be reported immediately to management. Safety equipment must be used at all times. Employees are responsible to:

● Know and follow all safety rules established for your site and job task. ● Promptly report any unsafe acts or conditions to your supervisor or School Leader. ● Work in such a way that ensures your safety as well as the safety of coworkers and students. ● Help fellow employees with safety requirements. ● Request help when unsure of how to perform a task safely. ● Use and maintain all safety devices and guards as provided. ● Properly use and maintain all tools under your control. ● Maintain physical and mental health conducive to working safely. ● Perform work in ways that will not imperil others. ● Do not leave unsafe conditions on school grounds and in school building. ● Abide by the safety rules of each owner on their sites. ● Work in strict compliance with OSHA standards.

1. Security Guidelines ● All visitors must enter through the main entrance, sign in at the reception desk, and remain there until an authorized AALC staff member arrives to escort the visitors into other areas of the school. ● AALC employees should remain with their visitor(s) during the visit and escort them back to the front reception area at the conclusion of the appointment. ● The last person to leave the school building each day must verify that office equipment is turned off and that all doors and windows are locked. ● Lost or stolen keys to the school must be reported to the Business Manager immediately so that proper safety precautions can be made. Any AALC keys in possession of employees must be returned to the school upon termination of employment or upon request. ● In the case of theft, suspected theft, or reasonable suspicion that the safety of students and employees is at risk, AALC reserves the right, at its option, to conduct searches of persons and their personal belongings. An employee’s consent to searches is required as a condition of employment, and refusal to consent when requested may result in disciplinary action. ● Employees are discouraged from bringing items of value to work. AALC is not liable for lost or stolen personal property and cannot guarantee protection for employees from

loss, damage, or personal injury in connection with personal property brought onto AALC premises. Employees should make efforts to ensure that all personal belongings are either kept in sight or secured with lock and key.

8

2. Safety Guidelines

● Report any safety hazards, accident, illness or injury to the School Leader, regardless of its severity. ● Familiarize yourself with the location of all fire exits on campus. ● Never obstruct fire-fighting equipment, aisles, or fire exits. ● Never attempt to lift or push objects that are too heavy for you. ● Immediately clean up all spills and post warnings of wet or slick floor surfaces. ● Keep closet doors, file and desk drawers closed when not in use.

3. Eye Protective Device Policy It is the policy of Ann Arbor Learning Community that all students, teachers and visitors shall wear eye protective devices when exposure to eye danger exists.

Eye protective devices are required when classrooms, labs, shops or other activities involve:

● chemical or combined chemical-physical lab work involving acid, caustic or explosive chemicals or hot liquids or solids ● hot molten metals ● milling, sawing, turning, shaping, grinding, cutting or stamping of any solid materials ● heat treatment, tempering or kiln firing of any metal or other materials ● gas or electric arc welding ● repair or servicing of any vehicles ● caustic or explosive materials

AALC has “goggles” that are stored in the science and art rooms and may be used at any location where they are needed as eye protective devices.

4. Mercury Free Environment It is the policy and practice of Ann Arbor Learning Community to not purchase, store, or use free flowing elemental mercury for any experiment, display, or other purpose and to not purchase, store, or use an instrument that contains mercury, including, but not limited to, a thermometer, barometer, or sphygmomanometer, or manometer containing mercury. (Reference: Section 380.1274b of the Michigan Compiled Laws.)

5. AHERA – Asbestos Abatement The Environmental Protection Agency (EPA) requires that each year school workers and building occupants receive notification about asbestos activities such as

response actions and inspections. The purpose of this handbook section is to meet those requirements and familiarize you with the asbestos-related inspection that was conducted at the school. The school’s annual AHERA notification completes the school’s requirements under its management plan. The asbestos inspection is available from the Business Manager (AHERA Designated Person).

6. Material Safety Data Sheets Material Safety Data Sheets (MSDS) are available from the Business Manager and may be viewed as requested.

7. Workplace Violence Prevention CHRES is committed to offering employees an environment free from violence. Therefore, we enforce a clear policy of zero-tolerance for all forms of violence in our workplace including, but not limited to: physical assault, verbal or nonverbal threats or intimidation, possession of any type of weapon (concealed or otherwise), destruction or defacing of property, and the use of profanity or threatening abusive language, stalking or intimidation. CHRES will determine, in its discretion, whether an act is violent or not.

It is important that every employee understand that there is no such thing as an idle threat. CHRES will interpret any threatening statement or gesture as "intent to carry it out" and will not accept as a defense that an employee was "only joking or fooling around."

After investigation, anyone who is found to have engaged in an act of violence will be disciplined up to and including discharge. All violence allegations will be thoroughly investigated on a case-by-case basis as promptly as practical. CHRES will take the appropriate corrective action as warranted by such investigation. All violence complaints will be handled in as confidential a manner as possible, consistent with resolution of the problem.

Also, if an employee feels they are in danger of a violent act, they must inform the School Leader or Human Resources so that CHRES can take any necessary actions.

8. Concealed Weapons Policy CHRES & AALC strictly prohibits the possession of weapons of any type on all property (including leased properties), including guns, both concealed and visible, and without regard to the validity of any permits. Also included are knives, explosives or any other deadly object.

CHRES reserves the right to search a person, vehicle, or other locations on School property when there is cause for suspicion. Violators are subject to termination of employment.

In accordance with MCL 28.425o, the AALC worksite/campus is considered a “weapon free zone”. Guidance from the Michigan State Police informs us that as a weapon free zone, individuals licensed to carry a concealed pistol by Michigan or another state are prohibited from carrying a concealed pistol on the following premises:

● Schools or school property, but may carry while in a vehicle on school property while dropping off or picking up if a parent or legal guardian ● Public or private day care center, public or private child caring agency, or public or private child placing agency.

Rules for “open carry” have different rules & implications. Please see the policy for Lock-Down Procedures in section IV., A.

Inform the School Leader, or in their absence the Ypsilanti Police Department, immediately for assistance should a concern about a weapon on campus or a concealed weapon on campus arise

9. Security Inspections Desks, lockers, and other storage devices may be provided for your convenience but remain the sole property of the AALC. Desks, lockers, storage devices as well as any articles found within them can be inspected by any agent or representative of CHRES at any time with or without notice.

H. Medical Emergencies and Accident Reporting All accidents, whether or not

resulting in personal injury, that you are involved in that arise out of or during the course of your employment, involving AALC vehicles or equipment, customer property, or people, no matter how trivial, must be reported to the School Leader and CHRES as soon as practical, including injuries or conditions that manifest themselves at a later time. This ensures that proper treatment is provided and enables us to comply with the workers’ compensation laws.

If necessary, in instances of minor personal injury, the School Leader will see that medical attention is administered. The School Leader should also be notified if you become sick while at work and you will be given necessary assistance in these situations. In the case of a serious or life threatening injury, contact 911 immediately and then the School Leader.

Any injuries you sustain in recreational activities on school property, regardless of when such activities are conducted, are your sole responsibility. The School assumes no responsibility for any such injuries.

1. Blood-Borne Pathogens Blood-borne pathogens are infectious diseases (such as HIV, hepatitis, etc.) carried in blood or other body fluids. If you are called upon to assist with first aid, avoid unnecessary exposure to body fluids. Use universal precautions including gloves and other barriers, handwashing, disposal and cleaning. As with any accident, injury or safety-related incident, tell the School Leader or Human Resources and provide a written report immediately following.

--

a n n a r b or l e ar n i n g c ommu n i ty m on th l y b ...€¦ · 2. m ot i on t o a c c e pt t...

Documents