COMMON ADVERTISEMENT FOR BOTH THE SERVICES LIKE HOUSE KEEPING AND

SECURITY SERVICES

MSME TOOL ROOM - HYDERABAD (CENTRAL INSTITUTE OF TOOL DESIGN)

MINISTRY OF MSME – A GOVT. OF INDIA SOCIETY

BALANAGAR, HYDERABAD – 500 037

Date:07.09.19

E - PROCUREMENT NOTICE

INVITING TENDERS FOR PROVIDING HOUSEKEEPING SERVICES

FOR MSME TECHNOLOGY CENTRE, PUDI, VISAKHAPATNAM

1.Housekeeping Services :Required disciplined personnel to provide House keeping services

to maintain Office environments Clean & Green as per General Terms & conditions.

Sl.

No.

Tender search

by Organisation

Description

Tender

Fee Rs.

EMD/ BG

Rs.

Due date

for

submission

of tender

Opening of Techno

commercial bids

1.

Development

Commissioner

MSME||Central

Institute of Tool

Design,

Hyderabad

Providing

House

Keeping

services

1,500/- towards

Tender Fee

in the form of

DD /RTGS

Rs. 50,000/- towards

EMD infavour of

MSME TC, PUDI,

Visakhapatnam.

In addition to this,

Security deposit of

Rs. 2,00,000/- to be

furnish on receipt of

award

30.09.19

03.10.19

The detail specification along with General Terms and Conditions may be downloaded from

website by logging on to e-procurement portal http://eprocure.gov.in/eprocure/app on

payment of Tender schedule cost & EMD as mentioned above. The bidders are advised to

enroll/register on the e-procurement website. In order to submit the bids, the bidders are

required to have Digital Signature Certificates issued by any of the Certifying authority of

India. The Bidders shall be solely responsible for checking the website for any

addendum/corrigendum issued in this regard and take into consideration the same during

submitting the bids. The bids are to be submitted on online through CPP portal

http://eprocure.gov.in/eprocure/app.

MSME TOOL ROOM - HYDERABAD (CENTRAL INSTITUTE OF TOOL DESIGN)

MINISTRY OF MSME – A GOVT. OF INDIA SOCIETY

BALANAGAR, HYDERABAD – 500 037

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Ref: CITD/Admn/1/HKS/19-20

Date: 07.09.19

CITD invites on-line bids from Licensed Contractors for providing House Keeping

Services to maintain office buildings, environments, Lawns Clean & Green at

new MSME Technology Centre, Pudi, Visakhapatnam & as per their Terms &

Conditions mentioned below.

Prospective Bidders may download the Tender Document from www.citdindia.org /

https://eprocure.gov.in/eprocure/app. Bidders are advised to go through instructions

provided at “Instructions for online Bid Submission” and submit duly filled bids online on

the website https://eprocure.gov.in/eprocure/app as per the schedule given in the

Tender Document.

Sl.No

Subject

1. Providing of Un-skilled employees for House Keeping Services to maintain Office Buildings & environments Clean & Green.

Detailed specifications should be provided along with supporting technical

literature if any, quotations with inadequate information will not be considered.

Terms & Conditions:

Eligibility Criteria:

1.Tender Fee shall be transferred through NEFT/RTGS/DD and Soft copy of the

Transaction ID shall be uploaded in CPP Portal along with Technical Specifications.

Beneficiary details: Name: CITD, Balanagar, Hyderabad A/c No:

52065280065, Name of the Bank: State Bank of India, Branch: Balanagar,

IFS Code: SBHY0020085.

2.In the sense of hard copy of Earnest Money Deposit, BG / DD should be obtained

from any Nationalized & Scheduled Bank and it should reach to the following

address through Post / Courier on or before due date i.e. 30.09.19. Address

:Principal Director, Central Institute of Tool Design, Balanagar, Hyderabad

– 37, E.mail: citdpurchase@citdindia.org Soft copy of the EMD & Tender Fee must

be uploaded in CPP Portal.

3.Documents of Technical specifications must be submitted in PDF format only,

proof of being authorized dealers or proprietary certificate of the item, if any earlier

purchase orders related to government organization, PRE-Qualification details like

RC, PANCARD & GST etc., should be uploaded along with technical specification in

valid format. No options shall be entertained.

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4 The Institute will not be responsible for any postal delays. Detailed specifications, terms

and conditions can be obtained through CPP Portal & CITD website www.citdindia.org from

09th September, 2019 and the due date for receipt of tender is 30th September, 2019

05.00 PM. The bids will be opened on 3rd October, 2019 at 11.00 A.M. at CITD,

Balanagar, Hyderabad – 37.

5. The Institute reserves the right to increase or decrease the quantity, postpone / cancel

reject a or all the tenders without assigning any reason.

Bid validity:

Offer terms and conditions should be clearly mentioned, taxes if any should be exclusive . Bids should be valid for 90 days.

Payment:

1. 100% payment will be released within 4 weeks from date of Invoice with necessary

document.

Mandatory to submit the Bids along with the required documents :

Single Bid On-line System: Single bid system will be followed for this tender. In this

system bidder must submit their offer on-line as explained below "Techno-Commercial

Bid" shall contain: (in pdf format – online)

a. Duly filled Techno-Commercial Bid with Office seal and authorized signatory of the

person with name, designation & contact no.

b. Authorization letter issued by the competent authority of bidder authorizing the

signatory to sign on behalf of the bidder.

c. A copy of Certificate of Incorporation, Partnership Deed / Memorandum and

articles of Association/any other equivalent document showing date and place of

incorporation as applicable.

d. Advise to enclosed the last three years Service award copies of Govt. / Quasi Govt.

/ Public sector undertaking.

e. A Copy of the last three years audited balance sheet

f. A Copy of the EMD/ Tender fee & exemption certificate

g. A copy of the bank solvency certificate issued by the any Nationalized / Scheduled

bank for the amount of Rs. 5,00,000/-.

h. Other documents necessary in support of eligibility criteria, brochures etc.

** Note: Non- submission of the above said certificates, vendors are liable to

be disqualified and out rightly declined during technical

evaluation.

The Techno-commercial bid should addressed to:

Principal Director, Central Institute of Tool Design, Balanagar, Hyderabad - 500 037.

Email: citdpurchase@citdindia.org

Last date for submission of bids: before 30th September,2019 by 17:00hrs.

The bid must be submitted on-line through CPP portal(www.eproucure.gov.in. The Tender Fee

through NEFT/RTGS/DD & EMD by way of Crossed demand Draft from any Nationalized &

Scheduled Bank drawn in favour of Central Institute of Tool Design, Balanagar, Hyderabad.

It may be submitted at this office on or before due date i.e 30th September,2019. Any

clarifications / information required, it can be clarified by Dy.General Manager, MSME TC, Pudi,

Visakhapatnam email.id dgm.tcpudi@gmail.com

Tender Reference No.: CITD/Admn/1/HKS/19-20 shall be mentioned in the bid

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INSTRUCTIONS FOR ONLINE BID SUBMISSION

The Bidders are required to submit softcopies of their bids electronically on

the CPP Portal, using valid digital signature certificate. The instructions given

below are mean to assist. The bidders in registering on the CPP Portal,

prepare their bids in accordance with the requirements and may submit their

bids through online on CPP Portal. More information useful for submitting

online bids on the CPP Portal may be obtained at

https//eprocure.gov.in/eprocure/app

REGISTRATION

➢ Bidders are required to enroll on the e-procurement module of the CPP

Portal (URL:https// eprocure.gov.in/eprocure/app) by clicking on the

link click here to enroll. Enrollment of the CPP Portal is free of charge.

➢ As part of the enroll process, the bidders will be required to choose a

user name and assign a pass word for their accounts.

, ➢ Bidders are advised to register their valid email id / addresses and

mobile nos as part of the registration process. These would be used for

any communication from the CPP Portal.

➢ Upon enrollment, the bidders will be required to register their valid

digital signature certificate( Class II/III certificates with signing key

usage) issued by any certifying authority, recognized by any CCA India

with their profile.

➢ Online one valid DSC should be registered by a bidder. Please note

that the bidders are responsible to ensure that they do not lend their

DSC’s to others which may lead to misuse.

➢ Bidders then logs to into the site through the secured log in by

entering their user id or Password and the password of the DSC /

etoken.

SEARCHING FOR TENDER DOCUMENTS

➢ There are various such options built in the CPP Portal, to facilitate

bidders to search active tenders by several parameters. These

parameters could include tender id, organization name, location, date,

value, etc., There is also an option of advanced search for tenders,

where in the bidders may combine a number of search parameters

such as organization name, firm of contract, location, date, other key

words etc., To search for a tender published on the CPP Portal.

➢ Once the bidder have selected the tenders, they are interested in, they

may download the required documents / tender schedules. These

tenders can be moved to the respective’ MY Tenders’ Folders. This

would enable the CPP Portal to intimate the bidders through SMS /

Email incase there is any corrigendum issued to the tender document.

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➢ The bidder should make a note of the unique tender id assigned to

each tender in case they want to obtain any clarification/ help from the

help desk.

PREPARATION OF BIDS

➢ Bidders should take into account any corrigendum published on the

tender document before submitting their bids.

➢ Please go through the tender advertisement and the tender document

carefully to understand the documents required to be submitted as

part of the bid. Any deviations from these may lead to rejection of the

bid.

➢ Bidder, in advance, should get ready the bid documents to be

submitted as indicated in the tender document / scheduled and

generally, they can be in pdf/ XLS / RAR/ DWF Formats. Bid documents

may be scanned with 100 dpi with black and white option.

➢ To avoid the time and efforts, required in uploading the same set of

standard documents which are required to be submitted as part of

every bid, a provision uploading such standard documents ( Ex: PAN

card copy, Annual reports, Auditors certificates etc.)has been provided

to the bidders. Bidders can use “ My Space area available them to

upload such documents. These document s may be submitted from

the MY space area while submitting a bid, and need not to be upload

again and again. This will lead to a reduction in the time required for

bid submission process.

SUBMISSION OF BIDS:

➢ Bids should log into the site well in advance for bid submission so that

he /she upload the bid in time i.e on or before the bid submission

time. Bidder will be responsible for any delay due to other issues.

➢ The bidder has to digitally sign and upload the required bid documents

one by one as indicated in the tender document.

➢ Bidder has to select the payment option as offline to pay he tender fee

/ EMD as applicable & enter details of the instrument(s).

➢ Financial bids to be submitted in pdf format.

➢ The server time (which is displayed on the bidders dash board.)will be

considered as the standard time for referencing the deadline for

submission of the bids by the bidders, opening of bids etc., the

bidders should follow this time during bid submission.

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➢ All the documents being submitted by the bidders would be encrypted

using PKI encryption techniques to ensure the secrecy of the data. The

data entered cannot be viewed by unauthorized persons until the time of

bid opening. The confidentiality of the bids is maintained using the

secured Socket Layer 128 Encryption technology. Data storage

encryption of sensitive fields is done.

➢ The uploaded tender documents become readable only after the tender

opening by the authorized bid openers.

➢ Upon the successful and timely submission of bids, the portal will give

successful bid submission message and a bid summary will be displayed

with the bid no. and date & time of submission of the bid with all other

relevant details.

ASSISTANCE TO BIDDERS

➢ Any queries related to the tender document and the terms & conditions

contained therein should be addressed to the tender inviting authority

for a tender are the relevant contact person indicated in the tender.

➢ Any queries relating to the process of online bid submission or queries

relating to the CPP Portal in general may be directed to the 24 * 7 CPP

Portal Helpdesk. The contact no. for the helpdesk is 18002337315.

GENERAL INSTRUCTIONS TO THE BIDDERS

➢ The tenders will be received online through Portal https//eprocure.gov.in

/ eprocure/app. In the technical bids, the bidders are required to upload

all the documents in pdf format.

➢ Possession of valid class –II/III digital signature certificate ( DSC) in the

form of smart card / etoken in the company” name is a pre-request for

registration and participating in the bid submission activates through

https//eprocure.gov.in / eprocure/app. Digital signature certificate can

be obtained from the authorized certifying agencies, details which are

available in the https//eprocure.gov.in / eprocure/app. under the link

information above DSC. Tenders are advised to follow the instructions

provided in the instructions to the tenders for the e-submission of the

bids online through the CPP Portal for the procurement at

https//eprocure.gov.in / eprocure/app.

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TECHNICAL BID FOR PROVIDING HOUSE KEEPING SERVICES AT MSME TECHNOLOGY CENTRE, PUDI,VISAKHAPATNAM.

DETAILS OF THE FIRM & EXPERIENCE Etc.:

SI. Information

No

Description / particulars

Documents submitted

Yes/No

Information

01. Name of the Firm, Authorized person and

address & Telephone No.

02. Age of the Organisation: No. of years experience in the field

03. No. of Contracts on hand:

a ) Govt . Depa r tment s

b ) Pub. Sector Undertakings

c ) P r i va te Con t rac t

Note: you are advised to submit the proof of

Experience document regarding Govt. deptts,

Pub.Sector Undertaking & Private orgns.

04. Total No. of Employees on Role:

1 . Skilled employees

2 . Semi Sk i l l ed

3 . Un -Sk i l l e d

4 . Cleaning Sta f f -Toilets

05. Statutory Fulfillment details:

1. Labour Contract Licence No. & Validity upto: 2. Income tax Pan No.

3. ESI Code No.

4. P.F.Code No.

5. GST Tax No.

6. PAN No.

Note: It is mandatory to submit the proof of the above said documents.

06. Encl: 1. List of Govt. Clients& maximum 3 latest orders should be enclosed.

2. List of other Clients

07. Audited Statement of A/Cs for the last year to be enclosed

08. Copies of I.T.Returns to be enclosed. 09. GST Tax Returns details to enclosed 10. It is mandatory to provide uniform &

Personal protective equipment (PPE) to your employees at your cost.

11. Whether any proceedings initiated/pending against your firm/your employee by any

statutory/legal/Police authorities.

12. Details of E.M.D. / Bank Guarantee for Rs.2,00,000/-(Two lakhs Only)

13. Any other information

Signature of Authorised Person: Designation & Seal of the Firm:

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The Principal Director

Central Institute of Tool Design

Balanagar, Hyderabad — 500 037

DECLARATION OF THE TENDERER

I / We do hereby distinctly and expressly declare and acknowledge that before submission of my/our tender, I/We carefully followed the Instructions in the tender notice and have read the conditions, specifications and the relevant clauses of all the labour statutes.

1/We have made such examination in the Tender documents and specifications

etc., and the location where the said work is to be done and such investigation of

the work required to be done and in regard to the manpower required to be

furnished so as to enable me/us thoroughly to understand the intention of the

same and the requirements, agreements, stipulations etc., containing in the

contract and in the said specifications and distinctly agree that I/We will not

hereafter make any claim or payment upon the Institute based upon or arising out

of alleged misunderstandings and misconception on my/our part of the said

requirements, agreements, stipulations, restrictions and conditions etc.

I /We also declare and undertake payment of statutory contribution to PF, ESI &

GST by way of separate challans in respect of our employees posted at the Institute

and produce the proof of payment along with monthly bill for processing the

payment.

I/We …………………………………………………………………………enclosed the documents as required in the Tender Notice. We, the undersigned contractor hereby declared that the information furnished by us is true to best of our knowledge.

SIGNATURE OF CONTRACTOR FIRM SEAL

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MSME TOOL ROOM - HYDERABAD (CENTRAL INSTITUTE OF TOOL DESIGN)

MINISTRY OF MSME – A GOVT. OF INDIA SOCIETY

BALANAGAR, HYDERABAD – 500 037

THE FOLLOWING DOCUMENTS ARE MANDATORY TO SUBMIT ALONG WITH TECHNO COMMERCIAL BID

1. In order to qualify technically, all the Contractors should produce the following

valid documents. In case any agency would like to avail exemption for Tender

Fee & EMD, Please note that it is mandatory to submit NSIC certificate

along with MSME, failing which, those bids will be disqualified and

declined accordingly.

➢ Labour contract License

➢ ESIC Registration

➢ PF Registration

➢ GST Registration & No.

➢ PAN No.

➢ TAN No.

GENERAL TERMS & CONDITIONS:

1. Contractor should quote their percentage of service charges over minimum

wages. ( It is to be noted that House Keeping personnel wages will be paid as

per Minimum wages rates only.)

2. Parties are advised to quote their commission up to two decimals points

Ex.0.01% .

3. Parties are informed that this being a service contract, they are eligible for

commission expressed in terms of a percentage(%) only and not in any other

terms.

4. Price bids of parties quote their service charges other than in percentage (%)

terms, will be summarily rejected.

5. There is no minimum or maximum percentage of commission fixed and the

parties free to quote their service charges / commission as mentioned above.

6. It is to be noted that wages will be paid as per Minimum wage rates stipulated by

Ministry of Labour & Employment, Govt. of India.

7. Monthly bills will be released on submission of proof of statutory payment of ESI , PF &GST by the Contractor, failing which payment will be kept in abeyance till submission

of proof of statutory payments.

8. Contractor shall be responsible for strict compliance of statutory liabilities of PF

ESI, Minimum wages & GST.

9. All terms & conditions of contract labour Act, Minimum Wages, PF Act, ESI, GST

shall be followed by the contractor.

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Details & Terms and Conditions for submission of COMMERCIAL BID

(Note: Contractors are required to quote their service charges as a percentage

of total bills payable as per Minimum Wages rates specified by Ministry of

Labour & Employment, Govt. of India)

We quote our lowest rate for providing total HOUSE KEEPINGSERV ICES as

per your requirement and its equipments with the following manpower.

Parties are advised to quote their wages and their commission in this

prescribed format.

Total No. of Employees required :15 Employees

(The number mentioned herein is only indicative. It can be increased / decreased

as per the requirements of MSME Technology Centre, Pudi, Visakhapatnam from

time to time).

We note that in the event of tie up of bids with the same percentage of service

charges by two or more parties, the institute may finalise the contract based on

other parameters like size of the firm in terms of no. of contracts annual turn

over no. of employees etc. and we irrevocable bind ourself to such decision of

the competent authority of the institute.

We shall take full responsibility for discipline, orderliness of our employees &

security of the property of the Institute. We also undertake the total responsibility for

statutory payments to our employees who are engaged in MSME Technology Centre, Pudi,

Visakhapatnam towards PF,ESI & GST/ Payment of Minimum Wages Act .

DESCRIPTION OF WORK FOR PROVIDING OF HOUSE KEEPING

SERVICES

1. Daily cleaning, sweeping, mopping of all the office corridors, skirting in all rooms

at all heights including stair cases, dusting of electrical appliances like lights, ceiling

fans & sweeping of roads, foot paths, other open areas time to time, removing of

cobwebs of the buildings located in the Institute.

2. Daily cleaning of Toilets, Urinals, wash basins (twice a day) located in the

Institute campus i.e, also cleaning of open drains, Sewerage lines. Removal of

drainage blockages etc.,

3. Besides the above, contractor is advised to be remove all the bushes, unwanted

plants, wild grass in the lawns, & wild plants to ensure cleanliness of the campus

and also to avoid reptiles during rainy season.

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GENERAL TERMS & CONDITONS ,

1. The contractor shall render House Keeping services through their staff in

respect of the Institute property & premises during the period of the contract.

2. The contractor shall deploy required no. of staff for fulfilling its obligations

under this agreement.

3. The contractor shall ensure deployment of competent staff. The Contractor

shall further make available at the disposal the contingent staff of the

contractor as and when required by the Institute.

4. The Contractor shall carry out the obligations under this agreement diligently

and to the satisfaction of the Institute. The staff deployed by the contractor

will exercise & care by discharging their duties.

5. The House Keeping Staff provided shall be the employees of the contractor &

not of the Institute.

6. The contractor shall cover at his cost the House Keeping staff under the

provisions of the ESI Act . 1948/Fatal accidental act and payment of salaries,

relief, PF, ESI GST & other statutory obligations, if any, grant of leave

discipline etc., of the work force provided by it. As per the respective labour

legislation act, the contractor shall indemnify the Institute against

consequences of account of legal proceedings and cost of damages / fair

losses, if any. Contractor shall comply with the relevant Provident Fund

miscellaneous provisions act 1952 prohibition of Child Labour Act, Provisions

relating to ESI etc., and he / she shall be responsible regarding all the

statutory payments under the legislations which are in vogue and for the

Institute will not directly beheld responsible.

7. The contractor shall be responsible for prompt replacement of any member of

the House keeping Staff whose work are conduct is found unsatisfactory by

the Institute or falls sick/ proceedings on leave or otherwise absent at no

additional cost of the Institute.

8. The financial liability will be attached to the contractor for any loss incurred

by the institute when such loss is attributed to the criminal negligence and

are collision of the contractor’s staff employed at the Institute which is to be

determined by the enquiry comprising of representative of the Institute and

of the Contractor. If any negligence is proved on the part of the staff of the

contractor, then the contractor shall reimburse the loss to the extent of its

value as access by the institute subject to a minimum amount of Rs.1,000/-

on each occasion.

9. This agreement may be terminated by either party by giving one month

notice in writing to other party.

10. The contractor shall ensure that the House Keeping staff provided shall

comply with the directions and instructions given by the concerned officials

of the MSME, Technology Centre, Pudi, Visakhapatnam from time to

time.

11. The Income Tax sources prevailing statutory rate shall be deducted from each

running bill of the contractor.

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12. Bills shall be submitted by the contractor every month before 10 th working

day of month based on which the payment shall be made by the Institute on

submission of proof of payment of ESI, PF & GST. The contractor shall be

liable to arrange timely payment of wages without linking to the payment of

his bill by MSME Technology Centre, Pudi, Visakhapatnam.

13. No escalation of rates during the period of contract is admissible and the

rates should be clear and firm and inclusive of rates & taxes etc.,

14. The work shall be awarded on a trail basis for a period of Six months. In the

first instance, which is liable to extend further / curtailed at the discretion

of the Dy.General Manager, MSME Technology centre, Pudi,

Visakhapatnam

15. In the event of the contractor’s failure to comply with all or any of the

provision or breach of the contract, the Institute shall have the right to forfeit

the security deposit and also to proceed against the Contractor for damages

which not only entails for imposition of penalties but, termination of contract.

16. In the event of one or more tendering parties quote the same percentage of

commission(service charges), the Dy.General Manager, MSME TC, Pudi,

Visakhapatnam shall decide and determine the contract to the party based

on the standing of the Company in the market for providing House Keeping

Services, annual turnover, no. of employees, branch office etc., and his

decision shall be final and binding on the parties.

17. The Institute reserves the right to accept/reject all or any of the bids without

assigning any reason & to prescribe terms & conditions from time to time

governing the contract which shall be binding on the contractor.

18. The successful bidder shall furnish the Bank Guarantee of Rs. 2,00,000/-

on Rs. 100/- bond paper towards Security deposit. Accordingly, this office

shall return the EMD of Rs. 50,000/- after placing service award.

19. In case of any dispute in interpretation of clauses contents here in, the

decision of Dy.General Manager, MSME Technology Centre, PUDI,

Visakhapatnam shall be final and binding on all parties.

20. The jurisdiction of this contract shall be Visakhapatnam only.

Signature of authorized person

Name & Designation

Name & Address with firm seal