a glance of office memorandum - dopt orders,7th pay … · 2016-06-25 · subject: immovable...

A glance of office memorandum

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JAN - 2016

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Table of contents

S. No Order No / Date Title

1 No. 26/2/2015-CS.I (PR)

27.01.2016

Immovable Property Return for the

year 2015 (as on 31.12.2015)

2 No. AB.14017/61/2008-

Esft. (RR)

27.01.2016

Notifying of Recruitment Rules

within ten weeks’ time period after

the same are approved by the Union

Public Service Commission -

regarding

3 F. No.4/45/2015-JCA-2

25.01.2015

Recommendations of the Seventh Pay

Commission – Comments -regarding

4 No.22011/3/2013-Estt (D)

25.01.2016

Promotion of Govt. Servants

exonerated after retirement —

Procedure and Guidelines to be

followed – Regarding

5 No.T-25014/1/2016-TRG

(ISTM Section)

21.01.2015

Admissibility of Travelling

Allowance (TA) and other

expenditure incurred while on

training by the Government Servants

on probation

6 No.16/1/2016-JCA 2

20.01.2016

Early Closure of Offices in

connection with Republic Day Parade

and Beating Retreat Ceremony during

2016

7 No. 22034/04/2013-

Estt.(D)

Court Cases in various

Ministries/Departments/Organisations









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20.01.2016 for grant of MACPS benefits in the

promotional hierarchy

8 No.3/8/2015-CS-I(D)

19.01.2016

Review of CSS Officers (Deputy

Secretary) under FP 56 (j) and Rule

48 of CSS (Pension) Rules, 1972

9 No.7/1/2010-CS.I(P)

13.01.2016

Introduction of Executive Assistant

Scheme in the Central Secretariat

regarding

10 No. 13018/6/2013-Estt. (L)

12.01.2016

Child Care Leave (CCL) in respect of

Central Government Employees as a

result of Sixth Central Pay

Commission Recommendations

Clarification

11 F. No. Misc-

14017/15/2015-Estt. (RR)

11.01.2016

Instructions regarding time limit for

holding examinations / interviews

from the date of advertisement for the

post under direct recruitment

12 No. 31011/3/2015-Estt

(A.IV)

11.01.2016

Central Civil Services (Leave Travel

concession) Rules, 1988 —

Fulfilment of Procedural

requirements

13 F.No.142/40/2015-AVD.I

07.01.2016

Procedure for empanelment of retired

officers as the Inquiry Officers for

conducting Departmental Inquiries

14 No.42011/3/2014-

Estt.(Res)

05.01.2016

Posting of Government employees

who have differently abled

dependents – reg









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15 F.No. 11013/7/2014-Estt.A-

III

05.01.2016

Central Civil Services (Conduct)

Rules, 1964 – Submission of

Declaration of Immovable Property

Returns by the Government servants

– regarding









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Immovable Property Return for the year 2015 (as on 31.12.2015)

No. 26/2/2015-CS.I (PR)

Government of India

Ministry of Personnel, Public Grievances and Pensions,

Department of Personnel & Training

2nd Floor, Lok Nayak Bhawan,

Khan Market, New Delhi.

Dated 27th January, 2016

OFFICE MEMORANDUM

Subject: Immovable Property Return for the year 2015 (as on 31.12.2015)

The undersigned is directed to refer to this Department’s Office Memorandums

of even number dated 21.12.2015 and 18.01.2016 on the subject cited above

(available at persmin.nic.in -> DOPT -> Central Secretariat-> CSS -> Property

Return).

2. A large number of CSS Officers have not yet submitted the Immovable

Property Return for the year 2015 (as on 31.12.2015). As already informed, IPR

should be submitted by all CSS officers through the Web Based Cadre

Management System which is hosted at cscms.nic.in. However, as large number

of officers are accessing the system, it has become slow making it difficult to

submit the return online. As the system is web based, officers may try filing IPR

beyond office hours when the system is less congested. If it is still not possible to

file the return online for any reason, they should file the return in paper format to









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their offices by the stipulated date i.e. 31.01.2016. They may subsequently file

the same through cscms.nic.in.

(Srinivasaragavan)

Under Secretary to the Government of India

Tele.: 24629412










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Notifying of Recruitment Rules within ten weeks time period after

the same are approved by the Union Public Service Commission -

regarding

No. AB.14017/61/2008-Esft. (RR)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training –

New Delhi

***

Dated: the 27th January, 2016

OFFICE MEMORANDUM

Subject:- Notifying of Recruitment Rules within ten weeks time period after

the same are approved by the Union Public Service Commission -regarding.

Attention is invited to Para No. 5.2 of this Department’s O.M. No.

AB.14017/48/2010-Estt. (RR) dated 31st December, 2010 on

framing/amendment/relaxation of Recruitment Rules wherein it has been

stipulated that the Recruitment Rules or amendment(s) thereto as finally approved

by the Union Public Service Commission are required to be notified within a

period of 10 weeks from the date of receipt of their advice letter. This time limit

should be strictly adhered to.

2. The Commission has, however, brought to the notice of this Department that

even after the lapse of 10 weeks time, the Recruitment Rules pertaining to a









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number of posts which were advised upon by the Commission are yet to be

notified.

3. Ministries/Departments are, therefore, requested to initiate action for notifying

the Recruitment Rules as soon as the same are approved by the Commission so

that the prescribed time limit of 10 weeks is adhered to.

(Gayarti Mishra)

Director (E-1)

Original copy







http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/AB-14017_61_2008-Estt.RR-27012016.pdf

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Recommendations of the Seventh Pay Commission – Comments -

regarding

F. No.4/45/2015-JCA-2

Government of India


Department of Personnel and Training

Establishment (JCA – 2) Section

North Block, New Delhi,

Date January 25 2016

Shri Shiv Gopal Mishra

Secretary

National Council (Staff Side)

Joint Consultative Machinery for Central Government Employees

13-C, Ferozshah Road, New Delhi 110 001

Subject: Recommendations of the Seventh Pay Commission – Comments -

regarding

Sir

Please find attached the extracts of para-9.2.19 on the above Report on `Gazetted

and Restricted Holidays. The Commission has expressed opinion that the present

system is working well and has recommended status-quo.

2. It is requested that your comments in this matter may please be provided to this

Department, preferably by 05.02.2016, so that a view can be taken.

Yours faithfully









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(G. Srinivasan)

Deputy Secretary to Government of India

Telefax: 2309 3074

Report of the Seventh CPC

Furlough Leave

9.2.18 This leave is admissible only to defence officers for up to 60 days. It can

be availed at half pay, once in a cycle of three calendar years. No demands have

been received regarding this leave. However, the Commission is of the view that

Furlough Leave is a legacy of the pre-Independence era. Since defence officers

are already entitled to double the Earned Leave and more than double the Casual

Leave available to civilian employees, there is no justification for continuation of

Furlough Leave. Hence, it is recommended that Furlough Leave be abolished.

Gazetted and Restricted Holidays

9.2.19 Besides the three National Holidays, employees are presently entitled to

14 Gazetted and 2 Restricted holidays every year. Out of the 14 Gazetted

holidays, 11 are observed throughout India, while 3 are decided locally. For

Restricted holidays, a list is drawn up at the local level taking local factors into

consideration; employee is entitled to choose anytwoin a year out of that list.

There are demands to include May Day and 14th April as compulsory holidays

throughout India. Suggestions have also been received to increase the number of

locally decided Gazetted Holidays from 3 to 6.

Analysis and Recommendations









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9.2.20 The Commission is of the view that the present system is working well.

Accordingly, status quo is recommended.

Half Pay Leave (HPL) or Leave on Half Average Pay (LHAP)

9.2.21 Presently, government employees are entitled to 20 days of Half Pay Leave

for each completed year of service, credited @l0 days on the 1st of January and

1st of July every year. There are representations that encashment of HPL should

be allowed at the time of superannuation.

Analysis and Recommendations

9.2.22 The demands lack merit. Elsewhere in the report it has been recommended

that 20 days HPL granted to “Vacational” staff be converted into 10 days EL.

Hence, HPL will henceforth not be available to them. No change other than this

is recommended.

Hospital Leave

9.2.23 This leave is granted to Group ‘C’ Railway employees if they are suffering

from illness or injuries directly due to risks incurred in the course of official

duties, on production of medical certificate. Full pay is admissible for first 120

days and half pay thereafter. The leave may be combined with any other kind of

leave due and admissible, provided total period of leave does not exceed 28

months. Demands have been received to increase this leave to an unlimited period

of time as applicable to PBORs of defence forces.

Original copy







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Promotion of Govt. Servants exonerated after retirement —

Procedure and Guidelines to be followed – Regarding

No.22011/3/2013-Estt (D)

Government of India


(Department of Personnel and Training)

North Block, New Delhi

Dated- 25.01.2016

OFFICE MEMORANDUM

Subject:- Promotion of Govt. Servants exonerated after retirement —

Procedure and Guidelines to be followed – Regarding.

The undersigned is directed to invite reference to the Department of Personnel

and Training Office Memorandum No. 22011/4/91-Estt(A) dated 14th

September, 1992 regarding procedure and guidelines to be followed by DPC in

respect of Government servants against whom disciplinary/court proceedings are

pending or whose conduct is under investigation. In case the Government servant

is covered under any of the three conditions as mentioned in Para 2 of OM dated

14.09.1992, the recommendations of the DPC are to be kept in ‘sealed cover’ and

subsequent action regarding opening of sealed cover will depend on the outcome

of the disciplinary/criminal proceedings.

2. If on conclusion of the disciplinary/ criminal proceedings, the Government

servant is exonerated, the procedure prescribed in para 3 of the OM dated 14-9-

1992 is to be followed. This provides as under:-









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“On the conclusion of the disciplinary case/criminal prosecution which results in

dropping of allegations against the Govt. servant, the sealed cover or covers shall

be opened. In case the Government servant is completely exonerated the due date

of his promotion will be determined with reference to the position assigned to

him in the findings kept in the sealed cover/covers and with reference to the date

of promotion of his next junior on the basis of such position. The Government

servant may be promoted, if necessary, by reverting the junior most officiating

person. He may be promoted notionally with reference to the date of promotion

of his junior. However, whether the officer concerned will be entitled to any

arrears of pay for the period of notional promotion preceding the date of actual

promotion, and if so to what extent, will be decided by the appointing authority

by taking into consideration all the facts and circumstances of the disciplinary

proceedings/criminal prosecution. Where the authority denies arrears of salary or

part of it, it will record its reasons for doing so. It is not possible to anticipate and

enumerate exhaustively all the circumstances under which such denials of arrears

of salary or part of it may become necessary. However, there may be cases where

the proceedings, whether disciplinary or criminal, are, for example delayed at the

instance of the employee or the clearance in the disciplinary proceedings or

acquittal in the criminal proceedings is with benefit of doubt or on account of

non-availability of evidence due to the acts attributable to the employee etc. These

are only some of the circumstances where such denial can be justified.”

Original copy







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Admissibility of Travelling Allowance (TA) and other expenditure

incurred while on training by the Government Servants on

probation

No.T-25014/1/2016-TRG (ISTM Section)

Government of India



(Training Division)

Old JNU Campus, Block IV,

New Mehrauli Road, New Delhi – 110 067

Dated: 21st January, 2016

OFFICE MEMORANDUM

Subject: Admissibility of Travelling Allowance (TA) and other expenditure

incurred while on training by the Government Servants on probation.

Institute of Secretariat Training and Management (ISTM) is conducting

Foundation Training Course of newly recruited. Assistant Section Officers (DR)

and Stenographers (DR). ISTM has received number of references from various

Ministries and Departments, requesting for clarification, whether the expenditure

incurred by trainee Assistants, now re-designated as Assistant Section Officers,

for their boarding, lodging etc. while undergoing Foundation Training, under the

aegis of ISTM can be reimbursed to them. Representations have also been

received from Assistant Section Officers, through their administrative Ministries

in this regard.









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2. The matter has been examined in consultation with the IFD(MHA) with

reference to the Supplementary Rules 164 and instructions issued by the

Government from time to time under the aforesaid Rules, which govern claims

of Travelling Allowances while on training by probationers. The rule position is

clarified as under:-

(i) No Travelling Allowance may be allowed for the onward journey for joining

the training institute;

(ii) No Travelling Allowance may be allowed to the probationers while they are

taken for outstation for training activity;

(iii) Probationers have to pay boarding /lodging /transport charges, if any, from

their pocket.

(iv) No daily allowance may be admissible.

(v) One side TA may be allowed to the participants while reporting for duty in

the allocated Ministry/Department on completion of the Training Programme

from an outstation Institute, which are located at Hyderabad, Kolkata,

Chandigarh, Shimla and Jaipur, where such training is being conducted by

ISTM at present, or any other State Training Institute, which may be identified

later, outside NCR.

3. All Ministries/Departments of Government of India are, therefore, advised to

decide the claims made by Assistant Section Offices in respect of

reimbursement of expenditure by them for boarding/lodging and other transport

charges during the period of their Foundation Training conducted by ISTM, in









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accordance with the provisions contained at para (2) of this O.M. In case, any

reimbursement has already been made, the same may be recovered immediately.

4. This issues with the concurrence with the IFD(MHA), vide their Dy. No.

299/Fin.II/15, dated 31.12.2015.

(O.P. Chawla)


Tel: 011-2616 6856







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Early Closure of Offices in connection with Republic Day Parade

and Beating Retreat Ceremony during 2016

Immediate

No.16/1/2016-JCA 2

Government of India

Ministry of Personnel Public Grievances and Pensions



Dated the 20th January, 2016

OFFICE MEMORANDUM

Subject: Early Closure of Offices in connection with Republic Day Parade

and Beating Retreat Ceremony during 2016.

In connection with arrangements for the Republic Day Parade and Beating

Retreat Ceremony, 2016, it has been decided that the Government offices located

in the buildings indicated in Annexure-A would be closed on 22.1.2016 at 1830

hours till 1300 hours on 23.1.2016 ( Saturday) and at 13:00 hours on 25th January,

2016 (Monday). Buildings indicated in Annexure-B would be closed for at Home

function on 26.1.2016 till 1930 hours. Buildings indicated in Annexure-C would

be closed on 29.1.2016 at 12:00 Noon and Buildings indicated in Annexure — D

would be closed on 28.1.2016 at 1600 hours till 1930 hours for Beating Retreat

Ceremony.

(G.Srinivasan)

Deputy Secretary (JCA)

Tel: 23093074









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Court Cases in various Ministries/Departments/Organisations for

grant of MACPS benefits in the promotional hierarchy

No. 22034/04/2013-Estt.(D)

Government of India

Ministry of Personnel Public Grievance & Pensions



Dated: 20.01.2016

Office Memorandum

Subject:- References/Representations/Court Cases in various

Ministries/Departments/Organisations for grant of MACPS benefits in the

promotional hierarchy – reg.

The undersigned is directed to forward herewith a copy of the stay order dated

08.08.2014 passed by Hon’ble Supreme Court in CC No. 8271/2014 (converted

to SLP No. 21803/2014) in the matter of UOI Vs. Shri M.V. Mohanan Nair on

the order of the Hon’ble High Court of Kerala in OP(CAT) No. 2000/2013(Z)

regarding grant of MACP benefit in the promotional hierarchy, for information.

(Gayatri Mishra)

Director (E-I)

Phone No. 23092479

Original copy







http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/22034_04_2013-Estt.D-20012016.pdf



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Review of CSS Officers (Deputy Secretary) under FP 56 (j) and

Rule 48 of CSS (Pension) Rules, 1972.

No.3/8/2015-CS-I(D)

Government of India


(Department of Personnel & Training)

Lok Nayak Bhawan, New Delhi 110003


OFFICE MEMORANDUM

Subject: Review of CSS Officers (Deputy Secretary) under FP 56 (j) and

Rule 48 of CSS (Pension) Rules, 1972.

The undersigned is directed to refer to D.O. letter No.3/8/2015CS.1(D) dt.

30.11.2015 from Smt. Archana Varma, Jt, Secretary, DOPT on the subject cited

above and to state that inputs in respects of officers indicated in the annexure to

the OM have not yet been received. It is requested that the same may please be

furnished urgently for placing the same before the review committee.









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Introduction of Executive Assistant Scheme in the Central

Secretariat regarding

No.7/1/2010-CS.I(P)

Government of India



CS.I Division

2nd Floor, Lok Nayak Bhawan,

Khan Market, New Delhi – 110003

Dated the 13th January 2016

OFFICE MEMORANDUM

Subject : A proposal is under consideration of this Department for

introduction of Executive Assistant Scheme in the Central Secretariat. The

proposed scheme is attached.

2. The stakeholders concerned viz. Ministries/ Departments and Officers of

CSS/CSSS/CSCS may furnish their comments, if any, on the proposed scheme

within a period of one month of issue of this O.M.

(V.Srinivasaragavan)


Tele : 24629412

Encl.: Proposed EA Scheme

To Ministries / Departments and officers concerned









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Subject: Introduction of Executive Assistant (EA) Scheme in the Central

Secretariat.

Background

1. Central Secretariat, at lower to middle levels, mostly consists of three Central

Secretariat Services, namely the Central Secretariat Service (CSS), the Central

Secretariat Stenographers’ Service (CSSS) and the Central Secretariat Clerical

Service (CSCS). All the three services have separate service rules which govern

the cadre management of each service. The cadre structure of these three services

is as under.

1.1 Central Secretariat Service (CSS)

CSS Existing

Strength Pay Scale Mode of recruitment

Assistant 6680 PB-2, GP: Rs. 4600

75% DR (graduate with

computer proficiency)

15% SQ from UDCs with 10

years of service

10% LDCE from UDCs with 6

years of service

Section

Officer 3162

PB-2, GP: Rs. 4800

After 4 years of

approved service

50% SQ from Assistants with 8

years of service









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place in NFS of

PB-3, GP: 5400

50% LDCE from both Assistants

and graduate PAs with five years

of approved service can

participate.

Under

Secretary 1601 PB-3, GP: Rs. 6600

100% by promotion from SO

grade with 8 years of service

DS (354)

A

combined

strength of

614

PB-3, GP: Rs. 7600 100% by promotion from US


Dir

(220-10) PB-4, GP: Rs. 8700

100% by promotion from DS


JS (insitu)

(40+10*)

PB-4, GP: Rs.

10000

CSS Officers empanelled for

appointment as JS under C.St.S

are appointed as JS on in-situ

upgradation basis, subject to a

maximum of 40+10* (for a

period of two years)

Total 12057

1.2 Central Secretariat Stenographers Service (CSSS)

CSSS Existing


Steno D 1282 PB-1, GP: Rs. 2400 100% direct recruitment

PA 2524 PB-2, GP: 4600 50% through seniority quota

promotion from Steno grade D









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with 10 years of approved

service and 50% through Limited

Departmental Examination with

six years of approved service

PS 2041

PB-2, GP: Rs. 4800

After 4 years of

approved service

placed in NFS of

PB-3, GP: 5400

66.67% through seniority quota

with five years of approved

service and 33.33% through

Limited Departmental

Competitive Examination with

three years of approved service

PPS 773 PB-3, GP: 6600

100% by promotion from PS

grade with 6 years of approved

service

Sr. PPS

A

combined

strength of

140

PB-3, GP: Rs. 7600

100% by promotion from PPS

grade with 5 years of approved

service

PSO PB-4, GP: Rs.8700

100% by promotion from Sr.

PPS with five years of approved

service / with a combined 10

years regular service in the

grades of Sr. PPS and PPS with

minimum 3 years of regular

service in Sr. PPS grade.

Total 6760

1.3 Central Secretariat Clerical Service (CSCS)









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CSCS Existing


LDC 200 (appox) PB-1, GP: Rs. 1900

By promotion from MTS – 70%

by seniority quota and 30%

through Limited Departmental

Competitive Examination.

UDC

1700

(approxupto

SL-2014

and

including

adhoc

Assistant

on adhoc

basis)

PB-1, GP: Rs. 2400

75% through seniority quota

promotion from LDC grade with

8 years of approved service and

25% through Limited

Departmental Competitive

Examination from LDC grade

with five years of approved

service

Total 1900

3.1 Prior to the year 2003, the number of posts of LDC and UDC in the Central

Secretariat was 5397 and 5377 respectively. The 1st Cadre Restructuring

Committee (CRC) of CSS in 2002 recommended abolition of direct recruitment

in the grade of LDC. In the context of e-governance, paperless office and multi-

skilling for a responsive administration, maintaining a large cadre of UDCs and

LDCs in the Central Secretariat to carry out routine office jobs manually was

considered regressive by the Committee. The Committee recommended that to

cater to the future needs and address emerging requirements more efficiently, that

instead of direct recruitment of LDCs at matriculate level, uni-skilled individuals









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of better qualified and skilled personnel be made solely at the level of Assistant.

The Committee, therefore, recommended abolition of direct recruitment at LDC.

3.2 Accordingly, in October, 2003 with the approval of the Cabinet, it was

decided to discontinue direct recruitment to the grade of LDC and to abolish the

vacant posts of LDC which were filled up through direct recruitment. Eighty five

percent of the posts of LDC were filled up through direct recruitment quota then

and accordingly, after implementation of the first cadre review, 85% of the posts

becoming vacant every year were being abolished. The remaining posts in the

grade of LDCs were filled up by seniority promotion through Limited

Departmental Competitive Examination from the erstwhile Group D employees.

3.3 With the stoppage of direct recruitment in the grade of LDC, the mode of

recruitment to the grade of Assistant was modified as under:

Prior to 2009 Since 2009

50% direct recruitment

50% by promotion from UDC grade

75% direct recruitment through CGLE.

The qualification is graduation with

computer proficiency.

15% by promotion from UDC grade

10% through LDCE

3.4 On the implementation of the recommendations of the second Cadre

Restructuring of CSS carried in the year 2010, 1467 posts of UDCs were

upgraded to the level of Assistant.

3.5 As on date the number of UDCs is 1700 and the number of LDCs is only

about 200.









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Role of CSS, CSSS and CSCS in the Central Secretariat

4. The role of Assistant, SO, US, DS/Dir of CSS is generally as given in the

Manual on Office Procedure, CSS is structured mainly to play a supportive role

to the senior administrative levels in the policy-making and program-designing

in the Central Government. In this sense it is very different from other central

services as latter are organized on functional basis and they function mostly

within their allotted area of competence. CSS therefore has a much wider role to

play as they work in all Ministries/Departments of the Government and assigned

varied nature of work though their core functions broadly remain areas of

administration and establishment.

4.1 Upto the level of US, almost all the posts in the Central Secretariat is manned

by CSS Officers. In the grades of DS/Dir, CSS officers and officers coming under

the Central staffing Scheme occupy posts roughly in the ratio of 50% each.

4.2 The role of CSSS Officers is to provide secretarial assistance to Officers.

UDCs of CSCS are assigned duties similar to that of an Assistant but mostly of

routine nature. LDCs carry out basic functions such diary, dispatch, maintenance

of various registers, typing etc.

4.3 The duties and responsibilities of officers in the various grades of the three

services are provided in the Central Secretariat Manual Office Procedure.

4.4 The Central Secretariat Service and the Central Secretariat Stenographers

Service have, therefore, separate identities based on their structure, functions,

duties and responsibilities and methods of recruitment at different levels. The

Central Secretariat Service was constituted for ensuring continuity in policy









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administration in the Central Secretariat. CSSS is meant for providing

stenographic and secretarial assistance to the officers in the Central Secretariat in

discharge of their duties. Nature of Work, duties and responsibilities of the

members of CSS and CSSS are different. (para 3.21 of the report 1st Cadre

Restructuring of CSSS).

Recommendation of the 6th Central Pay Commission and its rationale:

5.0 The Sixth 6th Pay Commission in its Reportin para 3.1.10 to 3.1.12

recommended the following:

(a) In future, no recruitment is to be made as Assistants or Stenographers Instead

multi-skilled Executive Assistants with educational qualifications of a degree

from a recognized university and a one year diploma in computer education

should be recruited. They will perform work of both the present day Assistants

and Stenographers and in their case CSS and CSSS cadres would become merged.

(b) The existing incumbents in CSS and CSSS will continue as distinct cadres till

the administrative Ministry works out an arrangement for their cadre after

retraining, redeployment and job enlargement/enrichment, etc.

5.1 The rationale behind this recommendation was not explained in the 6th CPC

Report. The only rationale that is apparent is that the 6th CPC felt that with

increased use of IT, need for stenography skills should decline and, therefore,

there is no need for maintaining a distinct stenographer cadre.

5.2 The Central Secretariat Service officials man various sections and divisions

in the Secretariat, constitutional bodies, and attached and subordinate offices and

participate in police formulation. The Central Secretariat Stenographers Service









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officials are attached with officers to provide stenographical as well as secretarial

assistance. The Central Secretariat Clerical Service comprises officials who

provide clerical assistance to sections.

5.3 Over a period of time, several changes have taken place in the services as well

as the working of the secretariat itself which have a bearing on the introduction

of a new cadre. The key issues are listed below:

(a) Size and composition of Services: At present the sanctioned strength of these

three services is approximately 21000, out of which approximately 12000 are in

the junior grades of LDC, UDC, Stenographer Grade ‘D’, PAs and Assistants.

Till 2003 the educational qualification for LDCs (and therefore for UDCs).

Stenographer Gr. D and PAs was Matriculation. However, it was graduation for

Assistants. These qualifications have since been upgraded as under:

Ø For LDCs and Steno ‘D’, 12th pass. Direct recruitment in the grade of LDC

was stopped since 2003 and it has been dying cadre since then.

Ø Assistants : Graduation with computer proficiency test.

Though the DR quota in Assistant grade has been increased from 50% to 75%,

still a large number of secretarial staff who was recruited in the earlier years is

still in service. They have low educational qualifications and skills even as the

work of the secretariat has become more complex. Such a composition and skill

profile in not in keeping with the changing needs of the Secretariat.

(b) Over a period of time the composition of these services has changed by and

large in favour of promoted officers. For example, in the case of CSS, since the

year 2000, direct recruitment at the level of SOs has been stopped. At the level of









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Assistants, in many years, no direct recruitment was made to enable UDCs to get

faster promotions. This has altered the composition of CSS cadre where large

number of Assistants / SOs is from the ranks of LDC/UDCs. As on date the

composition of Assistant and SO grade is as under:

Grade In position as on

1.8.2015 Composition (as on October 2015)

Assistant 6100 3600 (promoted from LDC

→UDC→Assistant) 2500 (DR)

SOs 2600 1700 (from promote

Assistant grade)

900 (from

DR

Assistants)

Similarly, in the case of CSSS, direct recruitment in the grade of Steno Gr.’C’

has been stopped since 2003, primarily to facilitate promotions of Steno Gr. ‘D’

who have been stagnating in the cadre for long. As the functioning of the

Secretariat is becoming more complex, the secretariat services need to have more

qualified staff (may be in lesser numbers) with opportunities of fast tracking

available to high achievers.

(c) Inadequate work content at senior levels of CSSS: Several grades in higher

scales have now been prescribed in the CSSS without much change in work

content in different grades. There is no specific job description prescribed for the

grades of PPS/Sr. PPS/PSO. They all perform similar functions and this leads to

frustration amongst the officials and at the same time. Government does not gain

much from the experience of senior officials in this service.









GOVTEMPDIARY

(d) Demand and supply of stenographic skills: With increased working on

computers, demand for stenographic skills in workplaces has reduced to a large

extent. There has been significant decline in supply of trained/skilled persons due

to many Stenographic training institutions closing down for lack of demand.

(e) Enhanced IT skills: There has been a significant increase in use of IT in the

secretariat. Officers are less dependent on stenographic assistance in disposal of

their work. It is also increasingly becoming difficult to recruit good officials as

stenographers as less and less persons train in this field.

(f) Unhealthy competition between CSS and CSSS: Functioning of the

Secretariat is marred by unhealthy competition between CSS and CSSS cadres

on issues such as promotion opportunities and other service conditions. By virtue

of the fact that CSS officers man the sections and other decision making levels in

Secretariat, they have a more meaningful career progression which has led to a

widening of the rift between these two services affecting the functioning of the

Secretariat.

(g) E-office: The increased use of e-office has reduced the dependence on staff

for filing and also for stenography work.

5.4 In view of the above, prima-facie there is a need to have a relook at the

existing structure of the secretariat. However, in view of the long term and wide

ranging ramifications of any decision to be taken in this regard, the proposal for

introduction of EA Scheme was discussed in the year 2010 with group of officers

from various ministries / departments in two meetings chaired by joint Secretary

(AT&A) and Secretary (Personnel) respectively. Mixed views were expressed in

these meetings. While a large number of Ministries felt that the system of









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Executive Assistants would not work as it would be difficult for an Executive

Assistant/Executive Officer (which is equivalent to the current Section Officer)

to make adjustments that would be required if s/he were rotated between sections

and personal staff of officers, many ministries felt that with the changing work

environment, we need to restructure the present arrangements. The key

advantages and disadvantages of EA system, as emerged during these

discussions, are being highlighted below:

6.1 Key Disadvantages

6.1.1 The aptitude and the traits needs for analytical work and file processing are

quite distinct from the work of a PA/Stenographer. As such interchangeability of

the EAs between Sections and in the personal staff of Senior Officers will not be

easy.

6.1.2 Need for stenographic assistance will continue even in future. In its absence,

working at the level of senior officers would be affected.

6.1.3 Interchange of EAs/EOs between sections and personal staff of officers

would adversely affect the working of Sections as the EAs may get out of touch

with noting/drafting skills while they work in the personal staff of officers. The

same problem will be faced by EAs who have been working in sections for long

as they may not get used to working in the personal staff.

6.1.4 With the element of working in the personal staff of officers becoming a

part of duties of EA, the service is likely to lose some of its lustre and may not

attract appropriate talent/quality of personnel to work in the Central Secretariat.









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6.1.5 There will be problems of integration of EAs with the existing CSS and

CSSS cadres.

6.1.6 Ushering in specialization/professionalism, which exists today, may suffer.

6.2 Key advantages

6.2.1 Availability of better qualified multi-skilled manpower in the secretariat.

6.2.2 EAs who rotate between sections and personal staff will be more effective

as they would have a wider horizon.

6.2.3 Better utilization of manpower, especially as in the current scenario, senior

officials at the level of PPS, Sr. PPS and PSO are not being effectively utilized.

6.2.4 The new organization will be in sync with demands of a more IT based

organization.

6.2.5 As the cadre of EAs will be unified, the problems arising out of contentious

issues of parity between CSS and CSSS would cease to exist.

6.3 A perusal of the above would suggest that introduction of EA system would

not be easy and that there would be severe problems of integration with the

existing cadres of CSS and CSSS. However, considering the overall advantages,

an outline of a scheme for introduction of Executive Assistants in the Central

Secretariat has been prepared, and is discussed in the succeeding paragraphs.

6.4 The issue of introduction of EA Scheme was further discussed in the meeting

of the CoS on 1st March 2013. In the meeting, following observations were made:









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(i) There will be continued need for stenographic assistance to senior officers,

(ii) While the overall tendency and requirement is to move away from

generalization towards specialization, EA Scheme tends to move towards

generalization and may lead to decrease the level of required competencies,

(iii) The basic assumptions made for implementing the scheme should be put in

place first, before implementing the Scheme.

(iv) While the EA Scheme assumes reduction in the overall number of staff,

actually more number of staff might be eventually required implementing the new

scheme.

(v) A view has also to be taken whether EA/EO cadre should serve the need of

attached offices and autonomous bodies since under the Scheme. EA cadre is

envisaged only for core Secretariat posts.

(vi) There is also a point of view that the Scheme could be referred to the next

CPC.

(vii) A holistic approach is required instead of introducing EA Scheme in an

isolated manner;

(viii) Physical files cannot be undone wholly as they are required for audit, court

cases etc. EA Scheme will not work well if many physical files continue to be

maintained.

(ix) Grade Pay of EA should be decided first in consultation with Staff

Associations









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(x) There is a need to define computer literacy, need to take a call on the level of

final disposal of cases/files so that there is a meaningful contribution at every

level etc. Before the proposal is considered for “in-principle” approval.

(xi) Proficiency in computer may be tested by hiring an appropriate agency.

(xii) Some Ministries had expressed the view that LDCs and UDCs will continue

to be required for record keeping etc.

(xiii) The EA scheme will lead to multiplicity of cadres. It will be difficult for

four different structures like CSS, CSSS, CSCS and EA to co-exist.

(xiv) Rotation of EAs between Sections and Personal Staff may be difficult to

implement as the skill sets required for the both are vastly different. There is a

need to prescribe continuous tenure in personal section of an officer and the

cooling off period thereafter.

(xv) The existing CSS and CSSS can be merged in EA Scheme. DoPT was of the

view that merging of the cadres was not possible.

(xvi) The scheme is based on the assumption that the functioning of Secretariat

will become more IT based. It is possible to achieve the desired results by parting

training to the existing staff rather than by creating a new structure which will

take many years to stabilize.

(xvii) The Scheme can be implemented gradually.

(xviii) Implementation of the scheme should be done along with full

implementation of e-office and e-Governance initiatives.









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6.5.0 This Department has also sought the views of Service Associations viz. CSS

and CSSS on the proposed Executive Assistant Scheme.

6.5.1 CSS Association has strongly opposed to the introduction of Executive

Assistant Scheme. It observed as under :

i. Skills required for CSS and CSSS are different

ii. The duties assigned to CSS and CSSS are entirely different as given in the

Manual on Office Procedure.

iii. EA Scheme is against specialization.

iv. It will compromise professionalism and there would a ‘chaos’ in the Central

Ministries and Departments.

v. This will badly affect the output of both CSS as well as CSSS.

vi. EA Scheme will adversely affect institutional memory.

vii. It will lead to lack of accountability and will reduce the commitment of

officers of CSS and officers coming under Central Staffing Scheme, thus

affecting the meticulous examination of the proposals related to policy, schemes,

monitoring etc.

viii. Cadre restructuring committees on CSS neither recommend EA Scheme nor

recommended merger of CSS and CSSS.









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ix. The scheme of EA will badly damage the output/delivery of both the services

and is not in public interest.

x. The existing separate system of CSS and CSSS should continue with training

in the domain of their specialization to improve the capacity of delivery by both

the services.

6.5.2 CSSS Association favoured merger of CSS and CSSS and their support for

introduction of EA Scheme is presumed from this. However, as per the

recommendations of the VI Pay Commission, the existing incumbents of CSS and

CSSS would continue as separate cadres and only the future recruitment would

be in EA in place of existing CSS and CSSS. CSS Forum strongly opposes

introduction of EA Scheme.

6.5.3. The issue of introduction of EA Scheme was also referred to 7th CPC for

their views. The 7th CPC did not make any recommendation on introduction of

EA Scheme.

7.0 A Proposal for Executive Assistant (EA) Scheme

7.1 The proposal is based on the following assumptions and if any of these

assumptions were not to be valid the feasibility and viability of the scheme would

be affected:

(a) Existing CSS and CSSS cadres will continue: It is not proposed to disband the

existing cadres of CSS and CSSS. Although no fresh recruitment will be made in

these cadres, the existing officers will continue along with the EA cadre and it

would be only after 20-25 years that the EA system will become fully effective.

Apart from the fact that disbanding the CSS or CSSS cadres will be fraught with









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implementation problems, proposed approach will enable a slow and gradual

transition which will also match with the anticipated pace of change in secretariat

functioning.

(b) Secretariat functioning will gradually become more IT based, reducing

reliance on paper: This is a key assumption. The recommendation of the 6th CPC

was made on the basis that with more IT based working, need for secretarial

support would decline. It is assumed that gradually (i) more and more offices

would move towards e-office which would reduce reliance on files and long file

nothings (ii) to the extent long file notings are required, officers would type them

on computer themselves, and (iii) if officers need assistance, EAs would be able

to take dictation and transcribe straight on the computer, obviating the need for

short hand.

(c) Reduced numbers in the Personal staff in Secretariat: At present 2-3 staff

members are attached as personal staff with senior officers while secretarial

assistance is provided up to the level of Desk officers. As the EAs would be better

qualified as compared to the current personal assistants and more reliance would

be on the IT based systems, it is assumed that the number of staff members in the

personal staff of senior officers would also be reduced.

(d) Reduced Numbers in Sections: Direct recruitment was discontinued at the

LDC level since the year 2003 and over a period of time large number of posts of

UDCs have been upgraded to the Assistants’ level. As a result, the combined

strength of LDCs and UDCs has declined from 10,774 in 2003 to a mere 1900 in

2015. This will further reduce to 1350 over the years. With the increased use of

information Technology based systems, the reduced strength of CSCS will not

affect the functioning of Secretariat. Some functions of secretariat such as Central









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Registry, Work Station and Record Room etc. Which can be better managed by

this cadre may continue to be assigned to them asthey will not be posted in the

sections due to reduced strength. The posts of LDCs (and therefore, UDCs) will

continue to be required even in the long run to provide promotion opportunities

for the Multi Tasking Staff and hence CSCS cadre will continue.

(e) EAs for only core Secretariat posts: While the existing CSS and CSSS cadres

and the new EA cadre may still service the needs of statutory bodies, a view has

to be taken separately whether EA cadre should service the needs of some large

attached offices (such as CWC, CEA etc) and autonomous bodies, or these

organizations should develop their own cadres. However, as the existing CSS and

CSSS cadres will continue for another 20-25 years, for the purpose of the current

proposal it is assumed that requirement of these attached offices will continue to

be met from the existing cadres of CSS/CSSS till a decision regarding staffing of

these offices is taken. Thus, EA system would be introduced primarily for core

secretariat functions.

7.2 Key Features of the proposed EA Cadre

Cadre of EAs:

(a) The EAs will be recruited in GP Rs.4600/- as applicable to present day

Assistants, since redesignated as Assistant SO. They will be recruited through an

all India open competition conducted through SSC i.e through Combined

Graduate Level Examination.

(b) On their initial joining, they will be posted mandatorily in the personal section

of officers and Sections for a two year term each. After the initial four years,









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posting in the next four years i.e. in the personal section or Section would be

optional and on the basis of preference exercised by the EAs/Officers.

(c) After six years of service, EAs will be eligible for promotion as EO in GP Rs.

4800/-

(d) 50% of vacancies in EO will be filled up through Limited Departmental

Competitive Examination conducted through UPSC, for which the eligibility

condition will be three years’ service in EA.

(e) On promotion as EO, one will have option of working in the personal staff of

Officer or to work in the Section. Accordingly, in the grades of EA and EO one

can be transferred from Section to personal staff on the basis of preference of the

officer or on the requirements of the Ministry/Department.

(f) Eos after four years of service EO will be placed in the non-functional scale

of GP Rs. 5400/-

(g) After, six years of service as EO, one will be eligible for promotion as US,

2/3rd of vacancies in the grade of US will be filled up through Limited

Departmental Competitive Examination through UPSC. Remaining 1/3rd

vacancies in US grade will be filled up through seniority quota on completion of

10 years of approved service in EO grade.

(h) Promotion from US to DS to Director grades will be as per the existing

residency periods.

(i) It is also proposed to post US as Staff Officer to Secretary/AS with a job

description that is more akin to that of a Private Secretary to the Minister. Posting









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as Staff Officer will be on the basis of preference of the officer and on the

requirement of the Ministry/Department.

(j) The proposed structure will be as under:

Designation &

Grade Pay

Promotion grade

Designation and

Grade Pay

Residency

prescribed in CSS

Rules for

analogous grade

Residency

proposed for SQ

promotion

Executive Assistant

(EA), Rs. 4600 Entry grade

EA, Rs. 4600 Executive Officer

(EO), Rs. 4800 8 years 6 years

EO, Rs. 4800 EO (NFU), Rs.

5400 4 years 4 years

EO, Rs.4800

(including NFU) US/Rs. 6600 8 years 6 years

US, Rs. 6600 DS/Rs. 7600 5 years 5 years

DS, Rs. 7600 Dir/Rs. 8700 5 years 5 years

(k) Personal Staff: The entitlement for personal staff is proposed as under:

Designation Entitlement proposed

Secretary and equivalent level Staff Officer in the grade of US-1 EA-

1









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Addl. Secy. And equivalent Staff officer in the grade of US-1 EA-1

JS and equivalent EO-1 and EA-1

Dir/DS level and equivalent EA-1

(l) Based on the above entitlement, the number of officers required for personal

staff would be as under:

Designation

Approximate

strength in the

Central Secretariat

Entitlement of

personal staff

proposed

Requirement of

personal staff

Staff

Officer

(US)

EO EA

Secretary and

equivalent level 100

Staff Offr in the

grade of US-1 EA-

1

100 – 100

Addl. Secy. And

equivalent 109

Staff Offr in the

grade of US-1 EA-

1

109 – 109

JS level and

equivalent 505 EO-1 and EA-1 – 505 505

Dir + DS level and

equivalent 1350 EA-1 – 1350

Total 2064 209 505 2064

Grand Total 2778









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(m) Sections: There are approximately 3200 sections in the core secretariat

offices. These will be manned by Executive Officers as well as Executive

Assistants (EA). It is proposed to split the sections to be manned by EO and EA

in the ratio of 2:1 i.e. 2120 Sections will be manned by Eos and 1080 Sections

will be manned by EAs. Both EO and EA will function on desk pattern without

assistance. Similarly, USs will also function on desk pattern.

(n) Executive Assistants Cadre (total for personal section and Sections)

Sl.No Designation and GP For Office For personal

staff of officers Total

1. EA/Rs. 4600 1080 2064 3144

2. EO/Rs. 4800 2120 505 2625

3. US/Rs. 6600 1600 209 1809

4. DS/Rs. 7600 340 – 340

5. Dir/Rs. 8700 260 – 260

Total cadre strength 8178

The proposed EA Scheme envisages much reduced strength in Central Secretariat

which is at present approximately 21000 will stand reduced to about 8200.

7.4 Direct Recruitment at Executive Officer Level :

In the case of CSS, direct recruitment was being made at the level of SOs through

the combined Civil Services Examination. However, since 2000, no direct recruit

SO joined the service. During the first cadre restructuring of CSS in 2003, it was

decided to stop direct recruitment of SOs. The reasons for doing away with direct









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recruitment in SO grade continue to hold good eve now. Further, the issue of

direct recruitment in SO grade was considered by 3rd Cadre Restructuring of CSS

which did not recommend reintroduction of direct recruitment in SO grade. On

the same analogy, it is not proposed to have direct recruitment in EO grade in the

proposed EA cadre.

7.5 Other issues in implementation

Once an in principle decision is taken to introduce the EA Scheme, details would

need to be worked out regarding recruitment rules and examination pattern and

also how the four services, namely EA, CSS, CSSS, CSCS will coexist in the

secretariat over the next 30 years.







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GOVTEMPDIARY

Child Care Leave (CCL) in respect of Central Government

Employees as a result of Sixth Central Pay Commission

Recommendations Clarification

IMMEDIATE

No. 13018/6/2013-Estt. (L)

Government of India

Ministry of Personnel, Public Grievances & Pensions


JNU (Old) Campus, New Delhi


OFFICE MEMORANDUM

Subject : Child Care Leave (CCL) in respect of Central Government

Employees as a result of Sixth Central Pay Commission recommendations

Clarification—regarding.

The undersigned is directed to refer to this Department’s O.M. No.13018/2/2008-

Estt.(L) dated 11/09/2008 regarding introduction of Child Care Leave (CCL) in

respect of Central Government women employees. Subsequently, clarifications

have been issued vide OMs dated 29.9.2008, 18.11.2008, 02.12.2008 07.09.2010,

30.12.2010, 03.03.2010 & 05.06.2014. Child Care Leave at present is allowed for

women employees to facilitate them to take care of their children at the time of

need. This Department is considering issuing the following instructions:-









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‘In cases where a female Government servant applies for Child Care Leave for at

least five working days, she should normally not be refused leave citing

exigencies of work unless there are grave and extraordinarily compelling

circumstances that warrant refusal:

2. Ministries/ Departments are requested that their views/ comments may be

forwarded to this Department latest by 27.01.2016. A soft copy may be forwarded

to email of US (Allowance.) i.e. [email protected]

S.K. Mandi)

Under Secretary to the Govt. of India

Tele: 26164316









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Instructions regarding time limit for holding examinations /

interviews from the date of advertisement for the post under

direct recruitment

F. No. Misc-14017/15/2015-Estt. (RR)

Government of India

Ministry of Personnel, P.G. & Pensions



Dated: 11.1.2016

OFFICE MEMORANDUM

Subject: Instructions regarding time limit for holding examinations /

interviews from the date of advertisement for the post under direct

recruitment — reg.

The undersigned is directed to refer to the subject and to say that it has come to

notice of this Department that there are instances of a long time lag between the

date of advertisement for the vacancy and date of examination or interview. This

delay may deny the opportunity to fresh candidates who become eligible during

that period, while creating an atmosphere of uncertainty to candidates who have

applied. .

2. All Ministries / Departments are, therefore, requested that while initiating the

recruitment process to fill vacant posts(s) by the method of direct recruitment in

their Ministries / Departments, it may be ensured that the entire recruitment

process including and starting from advertisement, conducting written

examination or holding of interview may be completed within six months.









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3. The administrative Ministries / Departments may issue similar instructions to

autonomous bodies / PSUs / statutory bodies under their administrative control.







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GOVTEMPDIARY

Central Civil Services (Leave Travel concession) Rules, 1988 —

Fulfilment of Procedural requirements

No. 31011/3/2015-Estt (A.IV)

Government of India



Establishment A-IV Desk

North Block, New Delhi-110 001

Dated: January 11, 2016

OFFICE MEMORANDUM

Subject:- Central Civil Services (Leave Travel concession) Rules, 1988 —

Fulfillment of Procedural requirements.

This Department is in receipt of a number of references regarding the procedural

difficulties faced by the Government employees in application and settlement of

the LTC claims. Sometimes, the Government servants claim that failure to follow

the correct procedure was on account of a lack of knowledge of the

rules/instructions while in the other cases the delay is caused in the late processing

of LTC claims.

2. To remove these bottlenecks, this Department has decided to simplify the

procedure of application and make the procedure of processing of LTC claims

time bound. The following time-limits shall be followed while processing the

LTC applications/claims of the Government servants.









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S.No. Course of action Time limit

1. Leave Sanction 5 days + 2 days*

2. Sanction of LTC advance 5 days + 2 days*

3.

Time taken by Administration for verification of LTC

claim after the LTC

bill is submitted by the Government employee

for settlement.

10 days + 2 days*

4. Time taken by DDO 5 days + 2 days*

5. Time taken by PAO 5 days + 2 days*

*It may be noted that in cases where the place of posting of the Government

employees is away from their Headquarters, additional 2 days transit-time may

be allowed. The person proceeds on LTC after S.No.1 and 2 i.e. after ten days of

applying LTC.

3. Under CCS (LTC) Ruler, the Government servants are required to inform their

Controlling Officer before the journey(s) on LTC to be undertaken. It has now

been decided that the Leave Sanctioning Authority shall obtain a self-certification

from the employee regarding the proposed LTC journey. The proforma for self-

certification has been annexed with this O.M.

4. In addition to the above, it has been decided that whenever a Government

servant applies for LTC, he/she may be provided with a copy of the guidelines

(enclosed) which needs to be followed while availing LTC.

5. Employees may be encouraged to share interesting insights and pictures, if any,

of the destination he/she visited while availing LTC on an appropriate forum.









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6. Comments of the above proposal may be furnished within 15 days via e-mail

to e- mail address [email protected].

Central Civil Services (Leave Travel concession) Rules, 1988 — Fulfillment of

Procedural requirements.

LTC Guidelines Updated on 11/01/2015-Dopt Proforma for self-certification by

the Government employee









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Procedure for empanelment of retired officers as the Inquiry

Officers for conducting Departmental Inquiries

F.No.142/40/2015-AVD.I

Government of India



New Delhi

Dated, the 7th January, 2016

OFFICE MEMORANDUM

Subject:- Procedure for empanelment of retired officers as the Inquiry

Officers for conducting Departmental Inquiries- reg.

The undersigned is directed to state that the issue of utilizing the services of

retired officers for conducting departmental inquiries had been under

consideration of the Department. It has now been decided that panels of retired

officers from the Ministries/Departments under Government of India and PSUs

would be created and maintained by the respective Cadre Controlling Authorities

for conducting Departmental Inquiries against the delinquent officials.

2. Procedure for empanelment of retired officers as the Inquiry Officers –

Panels of retired officers not below the rank of Deputy Secretary in Central

Government and equivalent officer in the State Governments/PSUs to be

appointed as the Inquiry Officer for the purpose of conducting departmental

inquiries would be maintained level/rank wise and place-specific by each cadre

controlling authority where its offices are located.









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3. Validity of the panel – The panel of the retired officers created for the purpose

of appointing Inquiry Officers for conducting departmental inquiry will be valid

for a period of three years. The respective Cadre Controlling Authority will

ensure that a panel of retired Inquiry Officers is available with them.

4. Following are the eligibility conditions for appointment of willing retired

officers as the Inquiry Officers to conduct departmental inquiries:-

(i) The retired officers willing to serve as the Inquiry Officer should not be more

than 65 years of age as on the 1st April of the year of his/her empanelment.

(ii) He/she should be in sound health – both physically and mentally.

(iii) He/she should not be an accused officer in any pending inquiry and should

be of impeccable integrity.

5. The respective Cadre Controlling Authority will immediately take

necessary action for inviting applications from willing and eligible retired officers

to serve as the Inquiry Officer for conducting departmental inquiry. In this regard,

a format for inviting applications is annexed.

6. A three-member committee consisting of Joint Secretary level officers

including CVO of the concerned Ministry/Departments/PSUs would be

constituted by the respective cadre controlling authority. The other two members

can be from the same Ministry/Department or from the attached or subordinate

office. After receipt of willingness of the retired officers, names of the officers

will be screened by the committee so constituted and panel of officers (Database)

will be created rank-wise viz., Deputy Secretary, Director, Joint Secretary,

Additional Secretary, Secretary, etc. Approval of Minister-in-charge may be









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solicited for making the panel of the officers. Appointment of Inquiry Officer,

from the panel of eligible retired officers, will be done by a random draw of lot.

The Committee constituted for making panels of retired officers as the Inquiry

Officer has to keep in mind that applications of retired officers willing to serve as

an Inquiry Officer should be scrutinized carefully to ensure that the applicant

meets the eligibility criteria.

7. The number of disciplinary cases assigned to an Inquiry Officer may be

restricted to 20 cases in a year, with not more than 4 cases at a time.

8. Terms and conditions for appointment of retired officers as the

Inquiry Officer.

The designated Inquiry Officer shall require to give an undertaking as follows:-

(i) that he/she is not a witness or a complainant in the matter to be inquired into

or a close relative or a known friend of the delinquent Government officer.

(ii) shall maintain strict secrecy in relation to the documents he/she receives or

information/data collected by him/her in connection with the inquiry and utilize

the same only for the purpose of inquiry in the case entrusted to him/her.

9. No such documents/information or data shall be divulged to anyone during the

Inquiry or after presentation of the Inquiry Report. All the records, reports etc.

available with the Inquiry Officer shall be duly returned to the authority which

appointed him/her as such, at the time of presentation of the Inquiry Report.

10. The Inquiry Officer shall conduct the inquiry proceedings in the official

premises provided by the Department/Organization, which engages him/her.









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11. The Inquiry Officer shall undertake travel for conducting inquiry (in

unavoidable circumstances) with the approval of the Disciplinary Authority.

12. The Inquiry Officer shall submit the inquiry report after completing the

inquiry within ninety days from the date of his/her appointment as the Inquiry

Officer. Extension of time beyond ninety days can be granted only by the

Disciplinary Authority.

13. The rates of honorarium and other allowances payable to the Inquiry Officer

will be as under:-

Particulars/Details Rate per case (in

Rupees)

Joint

Secretary

and above Items Category

Time taken to

complete the

inquiry

proceedings

Dy.

Secretary/Director

Honorarium ‘I’ Within 45 days Rs. 60000 Rs.75000

`II’ Within 90 days Rs. 40000 Rs. 50000

`III Beyond 90 days Rs. 30000 Rs. 40000

Transport

Allowance Rs.40000/- per case.

Secretarial

Assistance

Rs.30000 per case if no secretarial assistance is

provided by the Ministry/Department concerned









GOVTEMPDIARY

Payment will be made to the Inquiry Officer only when the report is accepted by

the Disciplinary Authority. In case it is not possible to proceed with the matter

due to stay by courts etc., the Inquiry Officer may be discharged from his/her

duties and payment of honorarium and other allowances will be made on pro rata

basis.

14. Before the payment is received by the Inquiry Officer, it will be his/her

responsibility to ensure that:-

(a) All case records and inquiry report (two ink signed copies) properly

documented and arranged is handed over to the Disciplinary Authority.

(b) The report returns findings on each of the Articles of Charge which has been

enquired into should specifically deal and address each of the procedural

objections, if any, raised by the charged officers as per the extant rules and

instructions.

(c) There should not be any ambiguity in the inquiry report and therefore every

care should be taken to ensure that all procedures for conducting departmental

inquiries have been followed in accordance with the relevant rules/instructions of

disciplinary and appeal Rules to which the delinquent Government officials are

governed.

15. Letter regarding engaging a retired officer as the Inquiry Officer will only be

issued with the approval of the Disciplinary Authority of the

Ministry/Department/ Office concerned.









GOVTEMPDIARY

16. The Department of Personnel & Training (AVD.I) may be consulted in case

of clarification(s) on any of the issues related to empanelment of retired officer

as an Inquiry Officer for conducting departmental inquiries.

17. The services of Inquiry Officers whose performance is not upto the mark will

be terminated with the approval of appointing authority.

(K. Srinivasan)


Tel.No. 23040291









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Posting of Government employees who have differently abled

dependents – reg

No.42011/3/2014-Estt.(Res)

Government of India



North Block, New Delhi.

dated the 05-January, 2016

OFFICE MEMORANDUM

Subject: Posting of Government employees who have differently abled

dependents – reg.

The undersigned is directed to refer to this Department’s OM of even number

dated 06.06.2014 and 17.11.2014 exempting a Government employee, who is

also a care giver of disabled child, from the routine exercise of transfer/rotational

transfer subject to the administrative constraints. The word ‘disabled’ includes (i)

blindness or low vision (ii) hearing impairment (iii) locomotor disability or

cerebral palsy (iv) leprosy cured (v) mental retardation (vi) mental illness (vii)

multiple disabilities and (viii) autism.

2. The matter regarding the scope of ‘disabled’ has been examined in consultation

with the Department of Empowerment of Persons with Disabilities. Considering

the fact that the child suffering from “Thalassemia” and “Haemophilia” requires

constant caregiver support and it would be imperative for the Government

employees to take care of their child suffering from “Thalassemia” and









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“Haemophilia” in the term of ‘disabled’ defined in Para 3 of the above mentioned

OM dated 06.06.2014.

3. The term ‘disabled’ as defined herein and in OM dated 06.06.2014 and

17.11.2014 is applicable only as grounds for seeking exemption from routine

transfer/rotational transfer of a Government employee who have disabled child.

4. All the Ministries/Departments are requested to bring these instructions to the

notice of all concerned under their control.

Encl : As above

(G. Srinivasan)

Deputy Secretary to the Government of India

Tel : 2309 3074









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Central Civil Services (Conduct) Rules, 1964 – Submission of

Declaration of Immovable Property Returns by the Government

servants – regarding.

F.No. 11013/7/2014-Estt.A-III

Government of India

Ministry of Personnel, Public Grievance and Pensions


Establishment Division

******

North Block, New Delhi – 110001


OFFICE MEMORANDUM

Subject : Central Civil Services (Conduct) Rules, 1964 – Submission of

Declaration of Immovable Property Returns by the Government servants –

regarding.

The undersigned is directed to refer to the Office Memorandum of even number

dated the 26th October, 2015 on the above subject and to say that the Annual

Property Returns required to be filed under the Central Civil Services (Conduct)

Rules, 1964 for the year 2015 which is required to be filed by the 31st January,

2016, may be filed in the forms prescribed under the CCS (Conduct) Rules, 1964.

It is reiterated that the returns are required to be filed by all the Government

servants belonging to Group ‘A’, ‘B’, ‘C’ and erstwhile Group ‘D’, Government









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to require a Government servant to submit a statement of movable or immovable

property as may be specified in the order.

(Mukesh Chaturvedi)

Director (Establishment)

Tel : 23093176









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“Anubhav” – showcasing outstanding work done during service –

submission of details by the retiring employees regarding.

F.No. 21/13/2015-CS.I (P)

Government of India

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)

**********

Lok Nayak Bhawan, New Delhi


Office Memorandum

Subject :- “Anubhav” – showcasing outstanding work done during service –

submission of details by the retiring employees regarding.

The undersigned is directed to refer to this Department’s O.M. of even number

dated 19th June 2015, 05th November, 2015 and 07th December, 2015 on the

subject mentioned above and to state that the write-ups in respect of the

CSS/CSSS officers, as mentioned in Annexure-I, are yet to be accepted/published

on the “Anubhav Portal”.

2. HoO and HoD of the Ministries/Departments concerned are requested to kindly

scrutinize the pending write-ups for acceptance/publication at the earliest.

3. All Ministries/Department are also requested to impress upon CSS/CSSS

officers retiring within a period of six months to submit a write-up providing

details of their work that has contributed to the efficiency, economy and









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effectiveness of Government functioning or/and any innovation which led to

improved work culture or any other contribution considered significant. Link to

Anubhav Portal is available in the Home page of this Department’s website at

persmin.nic.in→DoP&T→Anubhav.

(Parminder Singh)


24642705

S. No Name of the Officer Designation Department/Ministry

1 Shri Baldev Raj Assistant Department of Commerce

2 Shri Brij Lal Assistant Department of Defence

3 Ms. Shashi Lata Thakur Assistant Department of Defence

4 Shri Krishan Kumar

Sharma

Section

Officer

Ministry of Environment &

Forests

5 Shri M. Kalimuthu Section

Officer

Ministry of Petroleum &

Natural Gas

6 Shri Tara Chand

Choudhary

Section

Officer Ministry of Water Resources

7 Shri Ved Parkash Arya Section

Officer

Ministry of Labour &

Employment

8 Ms. Krishna Sasidharan Section

Officer

Department of Agriculture &

Cooperation









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9 Shri R.K. Jaiswal Under

Secretary Department of Defence

10 Shri Sharvan Kumar Director Ministry of Power

11 Shri Shashi Bhushan

Kaushik Director

Department of Science &

Technology

Original copy







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Finance









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Table of contents


1 F. No.1-1/2016- IC

29.1.2016

Implementation of the recommendations of

the 7th CPC-Issues on way ahead

2 No.1-4/2015-E.III(A)

27.01.2016

Constitution of Empowered Committee of

Secretaries for processing the Report of the

Seventh Central Pay Commission-finmin

orders

3 No.

4(4)/E.Coord/2015

25.01.2016

Instructions for processing foreign visits of

officers of the Government of India for SCoS

4 CPAO/Tech/e-

PPO/2015-16/1736

22.01.2016

Ensuring safety & security in sending

digitally signed online-e-Revision Authority

to CPPCs of banks from CPAO

5 CPAO/Tech/e-

PPO/2015-16

11.01.2016

Implementation of digital signed pension

revision authorities in all banks









GOVTEMPDIARY

Implementation of the recommendations of the 7th CPC-Issues on way

ahead

F. No.1-1/2016- IC

Government of India

Ministry of Finance

Department of Expenditure

New Delhi, 29.1.2016

Meeting Notice

Subject: Meeting of Nodal officers of various Departments – implementation

of the recommendations of the 7th CPC— Issues on way ahead.

In order to process the recommendations of the 7th Central Pay Commission, the

Cabinet has approved setting up of an Empowered Committee of Secretaries

chaired by the Cabinet Secretary. Accordingly, the ECOS has been set up as per

this Ministry’s OM No. 1-4/2015/EIII-A dt. 27.1.2016 (copy placed on the

website of this Ministry, viz, www.finmin.nic.in).

2. As provided in the said OM dt. 271.2016, the Implementation Cell created in

this Ministry shall work as the Secretariat for the ECOS.

3. This Ministry has already requested all the ministries/Departments vide DO

letter No. 1-4/2015/EIII.A dt. 21.11.2015 from JS(Pers) addressed to all the

Secretaries to nominate a nodal officer at the level of a Joint Secretary to interact

with the Implementation Cell during the curse of processing of the

recommendations of the 7th CPC.









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4. Accordingly, Joint Secretary (Implementation Cell) shall take a meeting of all

the Nodal Officers of the Ministries/Departments on 2.2.2016 at 11.00 a.m. in

Conference Hall (R. No. 72), North Block, New Delhi to discuss the relevant

issues in connection with the processing of the recommendations of the rh CPC

and to concretise the points of action pertaining to all the Ministries/Departments

in general and also in regard to specific issues concerning individual

Ministries/Departments with a view to enabling an effective, holistic and quicker

processing of the recommendations of the 7th CPC and for submission of the

matter before the ECOS.

5. As this is the first meeting of the Nodal Officers to formulate the action points

on the way ahead on processing of the recommendations of the rh CPC, it is

requested that the concerned nodal officers may kindly make it convenient to

attend the meeting

(Amar Nath Singh)

Deputy Secretary to the Government of India

To

All the nodal officers of Ministries/Departments, as per list attached.

Original copy







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GOVTEMPDIARY

Constitution of Empowered Committee of Secretaries for processing the

Report of the Seventh Central Pay Commission-finmin orders

No.1-4/2015-E.III(A)

Government of India

Ministry of Finance


New Delhi, dated the 27th January, 2016

OFFICE MEMORANDUM

Subject: Constitution of Empowered Committee of Secretaries for

processing the Report of the Seventh Central Pay Commission

It has been decided with the approval of the Cabinet to set up an Empowered

Committee of Secretaries to process the recommendations of the Seventh Central

Pay Commission The Committee will have the following members

1. Cabinet Secretary – Chairman

2. Finance Secretary/Secretary (Expenditure) – Member

3. Secretary, Department of Personnel & Training Member

4. Secretary, Department of Pension & PW – Member

5. Secretary, Ministry of Home Affairs – Member

6. Secretary, Ministry of Defence – Member

7. Secretary, Department of Revenue – Member









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8. Secretary, Department of Posts – Member

9. Secretary, Department of Health – Member

10. Secretary, Department of Science &

Technology – Member

11. Chairman, Railway Board – Member

12. Deputy Comptroller & Auditor General – Member

13. Secretary (Security), Cabinet Secretariat – Member

2. The Committee may co-opt any other Secretary, whenever found necessary.

3. The Empowered Committee will function as a Screening Committee to screen

the recommendations of the Commission after taking into account the views of

the concerned stakeholders, viz, the Ministries/Departments, Staff Associations

and the JCM, so as to firm up the final conclusions for approval of the Cabinet.

4. The Implementation Cell created in the Department of Expenditure shall

function as Secretariat for the Empowered Committee of Secretaries.

5. The final recommendations of the Empowered Committee of Secretaries will

be submitted for approval of the Cabinet.

Sd/-

(Annie George Mathew)

Joint Secretary to the Government of India

Original copy







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Instructions for processing foreign visits of officers of the Government of

India for SCoS

No. 4(4)/E.Coord/2015

Government of India

Ministry of Finance


North Block, New Delhi.

Dated 25th January, 2016.

OFFICE MEMORANDUM

Subject: Instructions for processing foreign visits of officers of the

Government of India for approval of Screening Committee of Secretaries

(SCoS).

This Department has been receiving references seeking clarification on certain

issues with reference to this Department’s OM of even number dated 05-01-2016

on the above subject. Accordingly the following clarification is issued :-

a) Approval of SCoS is not required in case of foreign visits of upto Joint

Secretary level officers as part of foreign training component, Mid-Career

Training Programme (MCTP) or any other training, irrespective of number of

members and days”.

b) The provision of seeking approval of Cabinet Secretary for condoning delay

in submission of proposals sent less than 15 days before the date of departure of

delegation has been done away with.









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c) Calculation of number of foreign visits in respect of any officer will be with

reference to calendar year.

(N. Radhakrishnan)

Director (E. Coord)

Tel. : 2309 2769

Original copy







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Ensuring safety & security in sending digitally signed online-e-Revision

Authority to CPPCs of banks from CPAO.

Government Of India

Ministry Of Finance

Department Of Expenditure

Central Pension Accounting Office

Trikoot-Ii, Bhikaji Cama Place,

New Delhi-110066

Phones : 28174596, 26174456, 26174438

CPAO/Tech/e-PPO/2015-16/1736.

dated 22.01.2016

Office Memorandum

Subject:- Ensuring safety & security in sending digitally signed online-e-

Revision Authority to CPPCs of banks from CPAO.

Movement of paperless Pension Payment Orders of revision of pension has been

implemented in State Bank of India, Punjab National Bank, Bank of Baroda and

Canara Bank and only digitally signed e-revision Authorities are being sent to

these banks online.

2. In remaining 25 banks, this project will be implemented from 01.02.2016.

Initially, till 15.02.2016 physical authorities to these banks will be continued

along with digitally signed e-Revision Authorities. With effect from 16.02.2016,

physical authorities will be stopped.









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3. For smooth, safe and secure functioning of e-PPO system for sending on line

digitally signed revision authorities to banks from CPAO, all the banks are

advised to ensure that:-

i) A provision is available in the banks to automatically incorporate the data

(XML file) received through e-Revision Authority in their Data Base. It will

reduce the time and likelihood of errors in data entry and ensure the correctness

of data.

ii) A system of acknowledgement by CPPCs of the daily receipts of the revision

authorities sent by CPAO has already been developed and the format of

acknowledgement has been prescribed and also put on the website

http://eppo.nicin for the CPPCs (attached for ready reference). Banks are to

ensure that acknowledgement are provided by them on daily basis through SFTP.

This will enable both CPAO and CPPCs to monitor timely processing of e-

authorities.

iii) Daily downloading of updated directory of digital signatures from the CPAO

website to ensure the authenticity of officers of CPAO who are digitally signing

the revision authorities before processing of cases.

iv) The provision of archival and time stamping of digitally signed revision

authorities/digital signatures of officers of CPAO, because the validity of these

digital signatures is two years, so that if any digital signature becomes time

barred, the authenticity and genuineness of e- authority previously signed and

sent by the officers of CPAO can be verified.









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4 CPPCs may send their compliance report. on 3(i) & 3(iv) above to CPAO latest

by 15th February, 2016.

Implementation of digital signed pension revision authorities in

all banks.

GOVERNMENT OF INDIA

MINISTRY OF FINANCE

DEPARTMENT OF EXPENDITURE

CENTRAL PENSION ACCOUNTING OFFICE

TRIKOOT-II, BHIKAJI CAMA PLACE,

NEW DELHI-110066

PHONES : 26174596, 26174456, 26174438

CPAO/Tech/e-PPO/2015-16

Dated 11.01.2016

Office Memorandum

Subject: Implementation of digital signed pension revision authorities in all

banks.

After the implementation of paperless movement of digitally signed e-Revision

authorities with four banks i.e. SB1, Chandani Chowk, Punjab National Bank,

Bank of Baroda and Canara Bank, paper authorities for these four banks have

been dispensed with. In the meeting held with eight major banks on 05.11.2015,

it was decided to roll out e-revision authorities for all remaining banks w.e.f.

01.01.2016 alongwith parallel run of physical authorities for one month.

In this context all remaining banks were earlier already advised to complete their

preparatory work and other formalities by the end of July, 2015 vide this office

OM No. CPAO/Tech/e-PP0/2015-16/440-511 dated 03.07.2015. It is expected









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that all the banks are ready to accept the digitally signed e- authorities received

from CPAO.

In respect of the 14 CPPCs of SB1 pilot run has been over and physical movement

of papers have been stopped w.e.f. 01.01.2016.

For remaining 25 banks the trial run will be effective from 01.02.2016 to

15.02.2016. during this period physical authorities will also be sent to the CPPCs

parallel with electronically authorities. With effect from 16.02.2016 sending of

physical authorities to CPPCs to remaining banks will also be stopped.

All Heads of Government Account Departments and CPPCs of the all the

authorised banks are requested to ensure the implementation of e-Revision

authorities as per schedule indicated above. All the Heads of CPPCs are requested

to alert their Technical teams for making necessary provisions in their software,

if not already done.









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Railways









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Table of contents


1 No.E(W)2003/PS 5-8/1

29.01.2016

Family Identity Cards to retiring/retired

railway employees

2 No. E (NG) II/2012/RR-

1/3

19.01.2016

Minimum educational qualification for

open market recruitment to the post of

Physiotherapist in the Medical Department

on the railways

3 No. E (NG)-II/95/RR-

1/26

Age relaxation to the residents of the State

of Jammu & Kashmir.

4 No. 2012/F(E)III/1(1)/4

13.01.2016

Additional benefit on death/disability of

Government servant covered by New

Pension System — clarification regarding

5 No. E(G) 2015/AD 1-2

13.01.2016

Grant of Natural Calamity Advance to

Railway Servants affected by torrential

downpour in Tamil Nadu









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Family Identity Cards to retiring/retired railway employees

GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

RBE No.12/2016

No.E(W)2003/PS 5-8/1

New Delhi, Dated 29.01.2016

The General Managers(P)

The General Managers(Commercial),

All Indian Railways.

Sub: Family Identity Cards to retiring/retired railway employees.

Ref: Board’s letter of even No.dated 16.03.2015.

In terms of Board’s letter cited under reference, Family Identity Cards (FICs) are

to be issued to retiring/retired railway employees and the Widows of railway

employees with life time validity.

2. The issue of simplification of FICs, presently in the form of a booklet, was

considered and with the approval of Board, it has been decided that individual

FICs should be issued to the retiring/retired railway officials and the Widows of

railway employees in the form of computer printed and laminated cards on the

model enclosed as Annexure-I. As it is stipulated in the Pass Rules that the

Railway Administration should issue FIC, for the first time simplified FICs may









GOVTEMPDIARY

be issued free of cost. However, issue of duplicate FICs should be on receipt of a

written request, accompanied by a copy of FIR filed on loss of the card and

payment @ Rs.25/- per card.

3. The Railways should commence issue of individual FICs within 2 months from

the date of issue of these instructions. It has also been decided that in order to

avoid any rush, FICs in the booklet form issued till March 2015 with 7 years

validity may be replaced free of cost with individual FICs as and when they

become due for renewal. However, if any retired official requests for individual

FICs in lieu of old FTC before the expiry of validity, such requests may not be

denied and individual FICs should be issued free of cost treating it as renewal. In

case of officials who retired after April 2015 and got an FIC with life time

validity, they may be allowed to get it replaced with individual FICs, free of cost,

as per their convenience. FICs in the booklet form will, however, continue as a

valid identity proof for travel on PRCP till its replacement with individual FICs

in due course so that pensioners do not face any problem while travelling.

Individual FICs for travel on Widow Passes may also be issued on the same

model.

4. The following instructions issued vide Board’s letter of even no. dated

04.06.2003 would continue to be in force: -

(i) The identity card should be carried by the spouse/dependent children during

journey and produced on demand by the Ticket Checking Staff.

(ii) The FICs, will be issued by the office from where the employees retired.









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(iii) In case of retired employees/Widows drawing Post-Retirement

Complimentary Pass/Widow Pass from an office other than the office where the

original FIC was issued, the renewal of the FIC shall be done by the authority

who is issuing the pass to the applicant. For the purpose of renewal, the applicant

shall submit the old FIC based on which renewal will be done.

(iv) Any addition in the FIC shall be done only by the office who issued the FIC

for the first time. Renewing authorities shall have no power to carry out any

addition in FIC. However, deletion of eligible member in FIC on account of death.

marriage of daughter, etc. may be allowed on request.

5. Aadhaar No., if available may be incorporated in the FICs an indicated in the

format. Necessary action may be taken by the Railways accordingly.

6. This issues with the concurrence of the Finance Directorate of the Ministry of

Railways.

Encl: Annexure – I

Sd/-

(sunil Kumar)

Director Establishment (welfare)

Railway Board

Original copy







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Minimum educational qualification for open market recruitment to the

post of Physiotherapist in the Medical Department on the railways

GOVERNMENT OF INDIA


(RAILWAY BOARD)

*******

RBE No. 09/2016

No. E (NG) II/2012/RR-1/3

New Delhi, Dated : 19/01/2016

The General Manager (P),

All Zonal Railways/ Production Units

Chairmen, Railway Recruitment Boards (RRBs).

Sub : Minimum educational qualification for open market recruitment to

the post of Physiotherapist in the Medical Department on the railways.

Ref : Letter No. E(NG) II/2001/RR-1/45 dated 22/5/2015 (RBE No.

49/2015).

Attention is invited to instructions under reference prescribing interalia

recruitment qualification for open market recruitment to the category of

Physiotherapist, Grade-II in Pay Band-1 of Rs. 9300-34800 having Grade Pay of

Rs. 4200/- as under :-

Physiotherapist,

Gr.II

PB-2

Rs. 9300-34800 (GP:

RS.4200)

10+2 (with Science) plus

Diploma/Degree in

Physiotherapy









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2. The revision of qualification for the above category of post has been under

consideration of this Ministry pursuant the issue raised by National Federation of

Indian Railwaymen (NFIR) in the PNM meeting with Railway Board.

3. The matter has further been deliberated upon in consultation with Health

Directorate of this Ministry and it has been decided that the qualification shall be

modified as under:-

Physiotherapist,

Gr.II

PB-2

Rs. 9300-34800 (GP:

RS.4200)

i) Bachelors’ Degree in

Physiotherapy from a

recognized University; and

ii) Two years’ practival

experience in Physiotherapy

from the Government/ Private

Hospital with at least one

hundred beds.

4. These instructions will be applicable from the date of issue. Wherever

recruitment process for the post has been notified and date of acceptance of

application is yet to be closed, suitable corrigendum be issued by the concerned

recruiting agency.

5. Please acknowledge receipt.

(Neeraj Kumar)

Director Estt. (N)-II

Railway Board

Original copy







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Age relaxation to the residents of the State of Jammu & Kashmir.

GOVERNMENT OF INDIA


(RAILWAY BOARD)

RBE No. /2016.

No. E (NG)-II/95/RR-1/26.

New Delhi, dt.: .01.2016.

The General Manager (P),

All Zonal Railways/Production Units,

CORE/Allahabad,

MTP/Kolkata, Chennai, Mumbai,

CAO (R), DMW/Patiala, COFMOW/New Delhi,

Director General, RDSO/Lucknow, RSC/Vadodra,

Director, IRISE/Secundrabad, IRICEN/Pune, IRIEEN/Nasik &

IRIM&EE/Jamalpur, Chairmen, RRBs/RRCs.

Sub: Age relaxation to the residents of the State of Jammu & Kashmir.

Kindly refer to this Ministry’s letter of even number dated 08.6.2012 (RBE No.

70/2012) forwarding therewith a copy of the notification No. 15012/6/2011-Estt.

(D) dated 30.12.2011 issued by Ministry of Personnel, Public Grievances &

Pensions (Department of Personnel & Training) extending the currency of

relaxation of age limit limit in favour of the residents of State of Jammu &









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Kashmir for appointment to Central Civil Services and posts, recruitment to

which are made to UPSC/SSC or otherwise by the Central Government up to

31/12/2013.

Department of Personnel & Training have issued a further notifications No.

15012/1/2014-Estt(D) dated 30/9/2014 and 23/10/2015 and accordingly the

relaxation of age limit in favour of the residents of the State of Jammu & Kashmir

for appointment to Central Civil Services and posts, recruitment to which are

made through UPSC or SSC or otherwise by the Central Government stands

extended up to 31/12/2017.

Please acknowledge receipt.

(Neeril Kumar)

Director Estt. (N)-II

Railway Board.









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Additional benefit on death/disability of Government servant

covered by New Pension System — clarification regarding.

GOVERNMENT OF INDIA (BHARAT SARKAR)

MINISTRY OF RAILWAYS (RAIL MANTRALAYA)

(RAILWAY BOARD)

No. 2012/F(E)III/1(1)/4

New Delhi, Dated: 13 .01.2016.

The GMs/FA&CA0s,

All Indian Railways/Production Units.

(As per mailing list)

Subject: Additional benefit on death/disability of Government servant

covered by New Pension System — clarification regarding.

Please refer to the instructions issued vide Board’s letters No. 2008/AC-II/21/19,

dated 29.05.2009 , No. 2010/AC-II/21/18 dated 02.07.2013 and letter of even

number dated 08.09.2014 on the above mentioned subject.

2. Now, one of the recognized Federations (NFIR) have raised the issue of non-

compliance of the above instructions by Zonal Railways and reluctance on the

part of Railways in providing additional relief.

3. It is reiterated. that the aforesaid instructions may be followed scrupulously

and all pending cases be disposed of at the earliest.









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Grant of Natural Calamity Advance to Railway Servants affected

by torrential downpour in Tamil Nadu.

GOVERNMENT OF INDIA


RAILWAY BOARD

No. E(G) 2015/AD 1-2

Rail Bhawan, New Delhi, Dated 13.01.2016

The General Secretary,

A.I.R.F.,

4, State Entry Road,

New Delhi – 110055.

Sub: Grant of Natural Calamity Advance to Railway Servants affected by

torrential downpour in Tamil Nadu.

The undersigned is directed to refer to AIRF’s letter No. AIRF/76(483) dated

11/12/2015 on the above subject and to state that sanction has been issued to

Southern Railway for grant of Natural Calamity Advance to the Railway servants

affected by the torrential rain/flood in the state of Tamil Nadu vide letter of even

number dated 8/1/2016 copy of which is enclosed herewith.

DA : As above.

Yours faithfully,









GOVTEMPDIARY

for Secy./Rly. Board

GOVERNMENT OF INDIA


RAILWAY BOARD

New Delhi, Dated: 08.01.2016

No.E(G) 2015/AD 1-2

The General Manager

Southern Railway

Chennai.

Sub: Grant of Natural Calamity Advance to Railway Servants affected by

Torrential downpour in Tamil Nadu – request for special consideration and

special sanction.

Ref: (1) Southern Railway’s letter No. P(R) 27/P/Vol XII dated 11/12/2015 and

(2) FA & CAO, Southern Railway’s note dated 5/1/2016.

In view of the circumstances mentioned in your Railway’s letter cited above, the

proposal for payment of Natural Calamity Advance to the employees affected by

the torrential rains and floods in the State of Tamil Nadu in relaxation of the

conditions mentioned in Para 1123 of IREM Vol. I, has been considered by the

Board, and it has been decided that the affected employees may be sanctioned

one month’s pay (i.e. Pay plus Grade Pay) under the powers of the General

Manager.









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2. FA&CAO, Southern Railway should ensure a concurrent watch of the recovery

of this advance through an effective machinery. Recovery should be ensured

within 12 months from the date of sanction in a maximum of 12 equal

installments. Applications may be processed and payment disbursed before

29/2/2016. It may also be ensured that the disbursement should be entirely

through bank payment only.

3. This issues with the concurrence of the Finance Directorate of Ministry of

Railways.

(D.Joseph)

Dy. Director/Estt. (Genl)

New Delhi, dated 08.01.2016

No.E(G) 2015/AD 1-2

Copy to the FA & CAO, Southern Railway, Chennai.









GOVTEMPDIARY

Defence









GOVTEMPDIARY

Table of contents


1 AN-I/ 1479/IPR/2014

15.01.2016

Submission of Immovable Property

Return by Group ‘A” officers for

placing in public domain

2 No.E(G) 2016 QR-1-1

11.01.2016

Retention of leased accommodation

by Railway officers/staff while on

Study Leave

3 AN/VIII/19001//Circular/Vol-

II

05.01.2016

Clarification Compassionate

Appointment-CGDA

4 08.01.2016 Instruction for implementing court

orders regarding grant of retirement

benefits-regarding









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Submission of Immovable Property Return by Group ‘A” officers

for placing in public domain

Government of India

Ministry of Defence

Office of the Controller General of Defence Accounts

Ulan Batar Road, Palam, Delhi Cantt-110 010

Tele: 011-25674854

Fax: 011- 25674781

File No: AN-I/ 1479/IPR/2014

Dated:15/01/2016

To

(i) All Principal Controllers/ Controllers

(ii) All Principal IFAs/IFAS

(iii) All IDAS Officers

(Through Website)

Subject:- Submission of Immovable Property Return by Group ‘A” officers

for placing in public domain.

Reference:- This office most important circular no.AN-I/1479/5/IPR dated

22/11/2011

It is observed from the immovable property returns for the year 2015 submitted

by the officers that IPRs for the year 2015 (as on 01.01_2016) of some officers

did not reflect the complete details of the property and reflected terms such as

‘Same as previous year’ or ‘ No change.









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2. In this connection it is pertinent to mention that in compliance of DOP&T order

no.11013/3/2011-Estt.A dated 11/04/2011, Immovable Property Returns of all

Group A officers are required to be placed in public domain, by respective cadre

controlling authorities.

3. It is therefore, requested to furnish Immovable Property Return (IPR) for the

year 2015 (as on 01.01.2016) on or before 31.01.2016 specifying details of the

property so that the same may be scanned and uploaded in the website of this

office. In case no immovable property is owned then ‘Nil’ is required to be made

against the relevant column of the proforma and ‘No change’ or ‘Same as Last

Year’ will not be accepted.









GOVTEMPDIARY

Retention of leased accommodation by Railway officers/staff

while on Study Leave

RBE NO: 06/2016

GOVERNMENT OF INDIA/Bharat Sarkar

MINISTRY OF RAILWAYS/Rail Mantralaya

Railway Board

No.E(G) 2016 QR-1-1

New Delhi, Dated : 11.01.16

The General Managers,

All Indian Railways/PSUs and others.

(As per standard mailing list)

Sub: Retention of leased accommodation by Railway officers/staff while on

Study Leave.

The existing instructions regarding retention of leased/hired accommodation

allotted to Railway officers on occurrence of events like

transfer/deputation/retirement/death etc. have been notified in terms of Railway

Board’s letter No. 1998/LMB/12/18 dated 09.12.98 and letter No.

2001/LMB/12/21 dated 28.02.2002, as mentioned in Item No. 12 of the Railway

Board’s Master Circular No. 2005/LMB/12/Master Circular dated 05.05.2006.

2. The above mentioned provisions on retention of leased accommodation have

since been reviewed by Railway Board and inpartial modification thereof, it has

now been decided:-









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2.1. While on Study Leave Railway officers/staff may be allowed retention of

leased accommodation during the period of study leave subject to allotment of

Govt./Railway accommodation, and

2.2. Retention of leased accommodation may be allowed to Railway officers/staff

during Study Leave as indicated below:-

(a) In case the period of Study Leave is six months or less and the

officer/employee is in occupation of leased accommodation as per his/her

entitlement, he/she may retain the leased accommodation for entire period of

Study Leave on payment of normal licence fee.

(b) In such cases where the period of Study Leave extends beyond six months,

the officer/employee may retain leased accommodation as per his/her entitlement

for the period beyond six months on payment of double the licence fee or he/she

may accept leased accommodation of one level below his/her entitlement in

which case he/she will be liable to pay normal licence fee.

(c) While on Study Leave the leased accommodation shall be permitted to be

retained till allotment of Government/Railway accommodation and any

occupation thereafter shall be treated as unauthorized.

3. This issues with the concurrence of Finance Directorate of the Ministry of

Railways.

4. Please acknowledge receipt.

(Sanjay Gauri)

Dy. Dir. Estt. (Genl.)-II









GOVTEMPDIARY

Original copy







http://www.govtempdiary.com/wp-content/uploads/2016/01/Leased_House.pdf



GOVTEMPDIARY

Clarification Compassionate Appointment-CGDA

IMPORTANT CIRCULAR

Controller General of Defence Accounts

Ulan Batar Road, Palam, Delhi Gantt -110 010

No. AN/VIII/19001//Circular/Vol-II

Date:05.01.2016

To

The All PCsDA/PCA (Fys)/CsDA

Subject: Clarification Compassionate Appointment.

A reference regarding applicability of provision contained in OM No.

14014/2/2009- Est (0) dated 3rd April 2012 in case of appointment of Shri Pankaj

on compassionate grounds was received from PCDA (WC) Chandigarh. Shri

Pankaj was appointed as Trainee on compassionate grounds on 06.03.2009 and

he was placed in the minimum of —1S pay band of Rs 4440-7440 without any

Grade Pay as he did not meet criteria of educational qualification required for the

post of MTS. In terms of DOPT OM dated 3rd April 2012, a person appointed as

Trainee on compassionate grounds has to acquire minimum educational

qualification in 5 Years. Since Shri Pankaj has not acquired minimum educational

qualification till date, the matter was referred to Ministry of Defence (Finance) to

obtain clarification from DOPT on under mentioned points. The clarification

issued by DOPT vide their Dy. No. 1128890/15/CR dated 20.11.2015 is as

under:-

SI No. Points of doubt Clarification









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1s

Whether Shri Pankaj will

continue to be in service as

Trainee even if he does not

acquire the minimum

qualification within five

years, if so how long.

Necessary action in terms of paragraph 17 of

the consolidated instructions

on compassionate appointment contained in

DOPT OM No. 14014/02/2012-Estt

(D) dated 16.01.2013 regarding termination

of service may be taken. The instructions I

clarifications issued vide DOPT OM No.

14014/212009-Estt

(D) dated 03.04.2012 have prospective

effect. This means that these

instructions will also apply after

03.04.2012 to persons / trainees appointed on

compassionate ground before this date.

2

Whether counting of 5

years’ service may

commence from the date

of issue of clarification of

DOPT OM No.

14014/2/2009-Estt (D)

dated 03.04.2012 or from

the date of his appointment

In view of the above, it is requested to regulate all similar cases accordingly









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Instruction for implementing court orders regarding grant of

retirement benefits-regarding

Controller General of Defence Accounts

Ulan Batar Road, Palam, Delhi Cantt — 110010

No. LC/3024/Court/Misc.

Dated: 08-01-2016

To

All PCsDAIPCsA/PIFA

CsDA/CsFA/IFA

Subject: Instruction for implementing court orders regarding grant of

retirement benefits-regarding

Please find enclosed a copy of DO No. 38/70/14-P&PW(A) dated 18-12-2015

from Shri Sanjay Kumar Srivastava, Secretary, Cabinet Secretariat on the above

subject matter received vide MoD (Fin) ID No. 17(2)/C/2016 dated 07-01-2016.

The ibid DO is self-explanatory. Accordingly, steps may be taken to ensure

necessary action on the above said DO.









GOVTEMPDIARY

Labour & Employment









GOVTEMPDIARY

Table of contents


1 No. 5/1/2015- CPI

29.01.2016

Aicpin for month of December 2015









GOVTEMPDIARY

Aicpin for month of December 2015

No. 5/1/2015- CPI

GOVERNMENT OF INDIA

MINISTRY OF LABOUR & EMPLOYMENT

LABOUR BUREAU

`CLEREMONT’, SHIMLA-171004

DATED: 29th January, 2016

Press Release

Consumer Price Index for Industrial Workers (CPI-IW) – December, 2015

The All-India CPI-IW for December, 2015 decreased by I point and pegged at

269 (two hundred and sixty nine). On 1-month percentage change, it decreased

by (-) 0.37 per cent between November and December, 2015 which was static

between the same two months a year ago.

The maximum downward pressure to the change in current index came from Food

group contributing (-) 1.36 percentage points to the total change. At item level,

Arhar Dal, Masur Dal, Moong Dal, Onion, Potato, Tomato, Peas and other Green

Vegetables & Fruit items, Petrol, etc. are responsible for the fall in index.

However, this decrease was checked by Rice, Wheat, Wheat Atta, Fish Fresh,

Eggs (Hen), Poultry (Chicken), Goat Meat, Milk (Buffalo), ESI Contribution,

Rail Fare, Barber Charges, Flower/Flower Garlands, etc., putting downward

pressure on the index.

The year-on-year inflation measured by monthly CPI-IW stood at 6.32 per cent

for December, 2015 as compared to 6.72 per cent for the previous month and 5.86









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per cent during the corresponding month of the previous year. Similarly, the Food

inflation stood at 7.94 per cent against 7.86 per cent of the previous month and

5.73 per cent during the corresponding month of the previous year.

At centre level, Ludhiana reported the maximum decrease of 7 points followed

by Ahmedabad and Rourkela (6 points each), Tripura, Varanasi, Lucknow and

Kodarma (5points each). Among others, 4 points decrease was observed in 9

centres, 3 points in 4 centres, 2 points in 11 centres and 1 point in 12 centres. On

the contrary, Quilon recorded a highest increase of 7 points followed by Warangal

(4 points), and Rangapara-Tezpur, Chhindwara and Mundakkayam (3 points

each). Among others, 2 points increase was observed in 5 centres and 1 point in

9 centres. Rest of the 16 centres’ indices remained stationary.

The indices of 37 centres are above All-India Index and other 40 centres’ indices

are below national average. The index of Jabalpur centre remained at par with

All-India Index.

The next issue of CPI-IW for the month of January, 2016 will be released on

Monday, 29th February, 2016. The same will also be available on the office

website www.labourbureaunew.gov.in.

(SHYAM SINGH NEGI)

DEPUTY DIRECTOR GENERAL

Original copy







http://www.govtempdiary.com/wp-content/uploads/2016/01/Press_Note_CPI_IW_DEC_2015_EH.pdf



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Urban development









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Table of contents


1 No.12035/20/94-

PoI.II(Vol.II)

19.01.2016

Clarification on DOP for allotment of

GPRA to the employees granted

Temporary Status









GOVTEMPDIARY

Clarification on DOP for allotment of GPRA to the employees granted

Temporary Status

No.12035/20/94-PoI.II(Vol.II)

Government of India

Ministry of Urban Development

Directorate of Estates

Nirman Bhavan,

New Delhi-110 108.


OFFICE MEMORANDUM

Sub: Clarification on date of priority for allotment of General Pool

Residential Accommodation to the employees granted temporary status

under “Casual labourers(Grant of Temporary Status and Regularization)

Scheme of Government of India. 1993″.

The undersigned is directed to refer to this Directorate’s O.M. No. 12035/20/94-

Pol.II(Pt.1) dated 27.8.2009 vide which allotment of GPRA was allowed to such

temporary status employees who:

are working in eligible offices and have been awarded temporary status

under the provisions of the Scheme called “Casual labourers(Grant of

Temporary Status and Regularization) Scheme of Government of India,

1993”;

ii. have rendered service as temporary status for at least three years;

and









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iii. is in receipt of House Rent Allowance.

2. There have been requests from various offices seeking clarification on the “date

of priority” for such temporary status employees for allotment of GPRA.

The matter has been examined and it is clarified that the “date of priority” for

allotment of GPRA to employees given temporary status under “Casual

labourers(Grant of Temporary Status and Regularization) Scheme of Government

of India, 1993”, shall be the date on which they complete three years of service

as temporary status employees.

(Swarnali Banerjee)

Deputy Director of Estates(Policy)

2306 2505

Original copy







http://www.govtempdiary.com/wp-content/uploads/2016/01/Clarification-of-date-of-priority-for-employees-with-temporary-status.pdf



GOVTEMPDIARY

Accounts









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Table of contents


1 DGBA.GAD.No.

2278/31.12.010/2015-16

21.01.2016

Payment of Agency Commission on

pension accounts

2 No. 850/AN-I/IPR/XI

12.01.2016

Furnishing of Annual Immovable

Property Return (IPR) for the year 2015









GOVTEMPDIARY

Payment of Agency Commission on pension accounts

RESERVE BANK OF INDIA

RBI/2015-16/294

DGBA.GAD.No. 2278/31.12.010/2015-16

January 21, 2016

The Chairman & Managing Director/ The Chief Executive Officer

All Agency Banks

Dear Sir/Madam

Payment of Agency Commission on pension accounts

As you may be aware, agency banks are being compensated at Rs. 65 per

transaction for handling pension computation, payment and related services on

behalf of Central and State Governments. As per the norms followed by the

Government, a pensioner’s account should not have more than 14 credit

transactions in a calendar year attributable to pension and related arrear payments,

if any.

2. It has however come to our notice that certain banks are apportioning payment

of arrears on account of Dearness Relief (DR) and/or delay in start of pension

monthwise, thus, resulting in inflated agency commission claims. It is reiterated

that number of commisionable transactions for payment of agency commission

on account of pension in a year should not exceed 14. This includes one monthly









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credit for payment of net pension and a maximum of two per year for payment of

arrears on account of increase in DR, if applicable.

3. It is also reiterated that cases involving payment of arrears on account of late

start/restart of pension qualifies as a single transaction for claiming of agency

commission. In other words, any payment of arrears on account of late

start/restart of pension should be effected in a single credit transaction instead of

separate monthly credits.

4. Some of the Central Government Departments and State Governments prefer

to compute the pension figures on their own and pass them on to banks for

payment. Such transactions may be included under non-pension payments, on

which agency commission is payable on a turnover basis as per the existing norms

(currently at 5.5 paise per Rs. 100/-).

Yours faithfully

(Manish Parashar)

Deputy General Manager









GOVTEMPDIARY

Furnishing of Annual Immovable Property Return (IPR) for the year 2015

IMPORTANT CIRCULAR

OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS

(FACTORIES)

10 A, SAHEED KHUDIRAM BOSE ROAD, KOLKATA 700 001

(Fax No : 033-2248-3991)

No. 850/AN-I/IPR/XI

Date: 12.01.2016

To,

1. All Controllers of Finance & Accounts (Factories)

2. All IDAS Officers in Main Office

3. All Accounts Officers in Main Office

4. The A.O OF (Nalanda), Rajgir

5. The RTC (ER) Kolkata

Subject: Furnishing of Annual Immovable Property Return (IPR) for the

year 2015. (Position as on 01.01.2016): IDAS officers / SAOs/ AOs/ Hindi

Officers/ SPS.

In accordance with the provisions of Clause (ii) of Rule 18(1) of the CCS

(Conduct) Rules, 1964, every Government Servant holding a Gazetted post is

required to submit an annual return giving full details regarding the immovable

property inherited, owned, acquired, held on lease or mortgage either in his/her

own name or in the name of any family member or in the name of any other









GOVTEMPDIARY

person. It has been prescribed in M.H.A., OM No. 25/10/22-Estt. (A) Dated 12th

January 1956 that such returns shall be submitted in the prescribed form in respect

of the calendar year by 31st January of the next year.

Accordingly, the Annual Immovable Property Return (IPR) for the year 2015

(position as on 01.01.2016), in the prescribed form, may invariably be furnished

by 31st January, 2016. It may please be ensured that necessary details viz. Roster

No, A/c No, Name and Place of current office may please be invariably furnished

in the Annual IPR. Further, it is enjoined upon all the CsFA that each annual IPR

may be duly scrutinized and endorsed with the remarks that the “Current IPR has

been paired with previous IPR and found correct”.

Further it has been observed in the previous instances that Officers while

furnishing their Annual IPR write “no change”, “same as last year” etc., which

do not provide basis for scrutiny and further linking. In this regard, it is requested

to enjoin upon all the Officers under your Group Control to invariably furnish the

full/complete detail of all the immovable property (ies) instead of above

mentioned remarks.

This may please be circulated to all concerned.

ASSTT. CONTROLLER OF ACCOUNTS

(ADMIN)









GOVTEMPDIARY

Communication & IT









GOVTEMPDIARY

Table of contents


1 F.No.6-11/2009-PE-II(Pt.)/PAP

15.01.2016

Implementation of a New Service

Discharge Benefit Scheme (SDBS)

for the Gramin Dak sevaks









GOVTEMPDIARY

Implementation of a New Service Discharge Benefit Scheme

(SDBS) for the Gramin Dak sevaks

F.No.6-11/2009-PE-II(Pt.)/PAP

Government Of India

Ministry Of Communication & Information Technology

Department Of Posts

(Establishment Division/P.A.P.section)

Dak Bhawan, Sansad Marg

New Delhi – 110 001

Dated:15th January, 2016

To

The General secretary,

All India Gramin Dak sevaks Union (AIGDSU)

Central Headquarters

First Floor, Post Office Building

Padamnagar, Delhi – 110 007

Sub: Implementation of a New Service Discharge Benefit Scheme (SDBS) for

the Gramin Dak sevaks – reg.

Please refer your letter No.GDS/77/6/2015 dated 16.10.2015 on the subject cited

above.

2. In this context, I am directed to inform you that as far as the provisional pension

is concerned, SDBS is operated utilizing the platform of the “NPS-Lite” Scheme









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of the Pension Fund Regulatory and Development Authority (PFRDA). As per

Gazette Notification of Pension Fund Regulatory and Development authority

(Exits and withdrawals under the National Pension System) Regulations 2015,

Copy enclosed there is no provision for provisional pension of any amount, as

requested by the union, as far as the matter of non-issuance of PRAN Card and

non-settlement of the case is concerned, the matter is being forwarded to PA wing

for providing status in the matter.

Sd/-

(Major S.N.Dave)

Assistant Director General (Estt.)









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