a g e n d a city of seaside regular meeting city council

A G E N D ACITY OF SEASIDE REGULAR MEETINGCITY COUNCIL VIRTUAL ONLY

Thursday, March 4, 20217:00 PM

This meeting is compliant with Governor Newsom's Executive Order N-29-20 which allows local legislative bodies to hold public meetings electronically only, without a physical location for public participation, accessible only telephonically or otherwise electronically (video conferencing) to all members of the public seeking to observe and address the local legislative body, in order to avoid public gatherings, and until further notice.

REMOTE PUBLIC COMMENTS To make a public comment, the following options are available:

Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item # (insert the agenda item number relevant to your comment). Written comments must be received by 4:00 p.m. on the day of the meeting. All submitted comments will be provided to the City Council or the Board for consideration, compiled as part of the record, and may be read into the record.

During the Meeting via Oral Comments: When the Chair calls for public comment, attendees can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9. The Clerk will call speaker names and unmute speaker microphones. You will have up to 3 minutes to provide your comments, with time set by the discretion of the Mayor. Please note, written comments will not be read but will be included in the final record.

In an effort to ensure the virtual process closely follows our normal process, public comment will be accepted in writing during the meeting, but may not be read into the record during the meeting. They will be included in the final administrative record.

VIRTUAL MEETING ACCESSThis meeting can be watched via the City of Seaside You Tube channel https://www.youtube.com/channel/UC1Cu7854Ohtjpr_XV1tDvRg Or by joining the Zoom webinar link https://us02web.zoom.us/j/81936832059 Or call in phone number: 669-900-9128 Zoom Meeting Id 819 3683 2059

1. CALL TO ORDER 2. ROLL CALL – ESTABLISHMENT OF QUORUM Ian N. Oglesby

David R. PachecoJason CampbellJon Wizard

Mayor Mayor Pro Tem Council Member Council Member

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mailto:[email protected]

https://www.youtube.com/channel/UC1Cu7854Ohtjpr_XV1tDvRg

https://us02web.zoom.us/j/81936832059

City Council Regular Meeting March 4, 2021 7:00 PM Agenda

Alexis Garcia-Arrazola Council Member

3. INVOCATION AND PLEDGE OF ALLEGIANCE 4. REVIEW OF AGENDA If there are any items that arose after the 72-hour posting deadline, this is the point

in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).

5. PUBLIC COMMENT Members of the public wishing to address the Board on matters within the jurisdiction

of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments on specific agenda items are heard under that item. For the public record, please state your name.

6. PUBLIC AGENCY COMMUNICATIONS This is a time specifically set aside for representatives of public agencies to make brief

comments of general interest to the City Council and the community.

A. COVID-19 VACCINE UPDATE 7. CONSENT AGENDA

A. APPROVAL OF MINUTES FROM FEBRUARY 11, 2021 AND FEBRUARY 18, 2021 MEETINGS

RECOMMENDATION: Approve minutes as presented.

B. APPROVE AND FILE CITY CHECKS

RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of February 6, 2021 through February 19, 2021 including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending February 11, 2021. Total Accounts Payable and Payroll for the above referenced period is $2,310,450.66.

C. PROCLAMATION DECLARING MARCH AS AMERICAN RED CROSS MONTH

RECOMMENDATION: To support the proclamation and declare March 2020 at Red Cross Month.

D. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM BETHEL MISSIONARY BAPTIST CHURCH

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RECOMMENDATION: Approve a request from Bethel Missionary Baptist Church for a donation of Three Thousand Dollars ($3,000.00) from the Mayor's Youth Fund to help cover the costs associated with their Herbert Hoover Institute & Learning Academy Program.

8. PUBLIC HEARING

A. APPROVE A RESOLUTION ADOPTING THE FIRST SUBSTANTIAL AMENDMENT TO THE 2020-2021 ANNUAL ACTION PLAN TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT – CORONAVIRUS RESPONSE ROUND 3 (CDBG-CV3) FUNDS

RECOMMENDATION: Approve a Resolution (Attachment A) in order to:

1. Adopt the First Substantial Amendment to the FY 2020-2021 Annual Action Plan;

2. Authorize the City Manager to submit the First Substantial Amendment to the FY2020-2021 Annual Action Plan to U.S. Department of Housing and Urban Development (HUD);

3. Designate the City Manager, or the City Manager’s designee, as the official representative to sign all certifications and assurances, and sub-agent agreements for the use of funds approved in the First Substantial Amendment to the FY 2020-2021 Annual Action Plan; and

4. Authorize a related budget appropriation for $360,289 to the CDBG fund for the amounts in the Annual Action Plan.

B. INTRODUCTION OF AN ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY SEASIDE AMENDING MUNICIPAL CODE TITLE 1, CHAPTER 2 ADDING SECTION 2.59 TITLED ELECTRONIC RECORDS AND ELECTRONIC SIGNATURES (SECOND READING, ROLL CALL VOTE)

RECOMMENDATION: Adopt the ordinance authorizing the use of electronic signatures for city vital records.

C. INTRODUCTION AND PASS TO PRINT AN ORDINANCE AMENDING SEASIDE MUNICIPAL CODE SECTIONS 2.02.080A AGENDA SETTING PROCEDURES AND 2.02.100 PRESIDING OFFICER DUTIES

RECOMMENDATION: Introduce, waive formal reading and pass to print the draft ordinance amending Seaside Municipal Code Section 2.02.080a Agenda Setting and Section 2.02.100 Presiding Officer Duties.

9. BUSINESS ITEMS

A. DISCUSS STATUS OF GENERAL PLAN UPDATE AND APPROVE A NOT TO

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EXCEED $165,000 CONTRACT AMENDMENT FOR RAIMI + ASSOCIATES TO COMPLETE THE GENERAL PLAN UPDATE.

RECOMMENDATION: Approve a contract with Raimi + Associates not to exceed $165,000 to complete the General Plan Update and authorize the City Finance Director to use REAP grant funds for this purpose.

B. ADOPT A RESOLUTION TO REJECT THE BID TO BUILD THE SITE BUILT ADU AND INSTEAD EXECUTE AGREEMENTS TO MANUFACTURE AND DELIVER TWO (2) PREFABRICATED ADUS

RECOMMENDATION: Adopt a Resolution to reject the bid from Avila Construction to build the Site Built ADU, and instead execute agreements with Barrier Structures 360, LLC and Black & Veatch, Inc. and Prefab ADU to each manufacture one (1) prefabricated ADU for a total of two (2) ADUs for a not to exceed cost of $485,000.00, completed by May 2021.

10. COUNCIL MEMBER REQUESTS 11. MAYOR, CITY COUNCIL, CITY MANAGER AND CITY ATTORNEY

COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS This is a time specifically set aside for members of the City Council, the City Manager

and City Attorney to make brief comments of general interest to the community, make requests that items be added to future City Council meeting agendas as necessary and report on committee assignments.

12. ADJOURNMENT

Next Regularly Scheduled Meeting:March 18, 2021

7:00 PM

The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person

to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:

http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas

Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California

Governor Newsom's Executive Orders N-29-20 and N-33-20.

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http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas

DRAFT MINUTESCITY OF SEASIDE SPECIAL MEETINGCITY COUNCIL VIRTUAL ONLY

Thursday, February 11, 20215:00 PM

1. CALL TO ORDER

Mayor Oglesby called the meeting to order at 5:00 pm.

2. ROLL CALL – ESTABLISHMENT OF QUORUM

PRESENT: Campbell, Garcia-Arrazola, Oglesby, Pacheco, WizardABSENT: None

3. PLEDGE OF ALLEGIANCE

Conducted.

4. PUBLIC COMMENT

None.

5. STUDY SESSION

A. GOAL SETTING STUDY SESSION

City Manager Malin introduced the item speaking to the list of items that the Council had derived at the December 10, 2020 City Council Goal Setting meeting. He detailed the organization of information based on the Council expressed priorities, how he planned to fulfill them over the course of two years and requested the Council consider building additional discussion capacity on behalf of the Council for additional meetings to accomplish the list.

The Council discussed their individual priorities from the list, agreed to hold additional study sessions on specific topics to continue progress. City Manager Malin agreed to provide a quarterly update on goal progress and a financial report to the City Council. He also agreed to have a report on the March 1st meeting on food truck regulations, language inclusivity, and youth engagement, including information on possible internship programs.

PUBLIC COMMENT: Diane Nielson

Direction was provided to staff, there were no formal motions.

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6. ADJOURNMENT

On motion, the meeting adjourned at 6:17 pm.

Respectfully submitted,

_________________________ _________________________Lesley Milton, City Clerk Ian N. Oglesby, Mayor

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MINUTESCITY OF SEASIDE REGULAR MEETINGCITY COUNCIL VIRTUAL ONLY

Thursday, February 18, 20217:00 PM

1. CALL TO ORDER Mayor Oglesby called the meeting to order at 7:00 PM2. ROLL CALL – ESTABLISHMENT OF QUORUM

PRESENT: Campbell, Garcia-Arrazola, Oglesby, Pacheco, WizardABSENT: None

3. INVOCATION AND PLEDGE OF ALLEGIANCE Conducted. 4. REVIEW OF AGENDA

On motion By Council Member Campbell and seconded by Mayor Pro Tem Pacheco and approved Unanimously, the City Council agreed to add an emergency ordinance regarding food trucks for consideration to the agenda as item 9C.

AYES: Campbell, Garcia-Arrazola, Oglesby, Pacheco, WizardNOES: NoneABSTAIN: None

5. PUBLIC COMMENT Pastor Britt, Monica Kim, Peter Keiser, Eloise Shim, K.Lobo 6. PUBLIC AGENCY COMMUNICATIONS Recreation Director Meewis announced the next food drive and the Black History Month

webinar events, MPC Representative Rosalyn Green provided an update. 7. PRESENTATIONS

A. COVID-19 VACCINE UPDATE Fire Chief Gutierrez provided a status update on City and County Vaccine availability. She

encouraged patience with the lack of vaccines and how the City is engaging the community.

B. MID YEAR FINANCIAL REPORT Finance Director Victor Damiani presented an update on the City’s budget status and

changes needed to be incorporated for the mid year budget review. C. QUARTERLY ECONOMIC DEVELOPMENT REPORT

Community Development Director Stearns and City Engineer Patel provided an update on all of the commercial developments, business improvements and park improvements that have been or are in process of being improved.

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City Council Regular Meeting February 18, 2021 7:00 PM Minutes Page 2

8. CONSENT AGENDA

A. APPROVE MINUTES FROM FEBRUARY 4, 2021 ACTION: : Approved

B. APPROVE AND FILE CITY CHECKS ACTION: : Approved and filed.

C. AUTHORIZE LETTER TO MONTEREY COUNTY REGARDING VACCINE AVAILABILITY IN SEASIDE

ACTION: Authorized

The city Council discussed the draft letter to the County of Monterey regarding vaccine availability in Seaside and discussed additional information they wished to be included such as additional pharmacies, include information regarding the Healthy Place index.

On motion By Council Member Campbell and seconded by Mayor Pro Tem Pacheco and approved unanimously, the City Council authorized sending the letter to Monterey County with amendments to include a request to expand to more pharmacies as well as incorporation of the Healthy Place index.


D. APPROVE A RESOLUTION AUTHORIZING AN AGREEMENT FOR CONTRACTOR SERVICES WITH PRECISION CONCRETE CUTTING FOR AN AMOUNT NOT TO EXCEED $66,000

ACTION: : Adopted Resolution 21-11.

The Council discussed recently expended funds allocated for sidewalk maintenance services.

On motion By Mayor Pro Tem Pacheco and seconded by Council Member Wizard and approved unanimously, the City Council authorized execution of an agreement with Precision Concrete for a not to exceed amount of $66,000.


E. APPROVE RESOLUTION APPROVING AN AMENDMENT TO THE AGREEEMNT WITH HARRIS & ASSOCIATES FOR THE PHASE 3 PAVEMENT REHABILITATION PROJECT

ACTION: : Adopted Resolution 21-12F. APPROVE A RESOLUTION APPROVING THE APPLICATION FOR STATEWIDE

PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM ROUND FOUR GRANT FUNDS

ACTION: : Adopted Resolution 21-13

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G. AUTHORIZE CITY MANAGER TO SIGN A LETTER SUPPORTING A CONSOLIDATED HEARING FOR THE MONTEREY PENINSULA WATER SUPPLY PROJECT

ACTION: : Authorized.

H. APPROVE RESOLUTION ACCEPTING THE ANNUAL MID YEAR FINANCIAL REPORT AND ADOPTING PROPOSED CHANGES TO THE BUDGET OF THE CITY OF SEASIDE FOR THE FISCAL YEAR 2020-2021

ACTION: : Adopted Resolution 21-14.

The Council discussed the proposed mid year budget and discussed in detail, sidewalk repairs, fire station repainting and street repairs.

Public Comment: Alex Miller, K. Lobo, LisAnne Sawhney, Elosie Shim,

On motion By Mayor Pro Tem Pacheco and seconded by Mayor Oglesby and approved by the following vote, the City Council adopted Resolution 21-14 accepting the annual mid year financial report and adopting proposed changes to the budget for the Fiscal Year 2020-2021 as presented with the addition of the addition of $34,000 additional for sidewalk repair where pavement has to be replaced.

AYES: Garcia-Arrazola, Oglesby, Pacheco, WizardNOES: CampbellABSTAIN: None

9. PUBLIC HEARING

A. INTRODUCTION OF AN ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY SEASIDE AMENDING MUNICIPAL CODE TITLE 1, CHAPTER 2 ADDING SECTION 2.59 TITLED ELECTRONIC RECORDS AND ELECTRONIC SIGNATURES

ACTION: Approved first reading and passed to print as presented.

Assistant City Manager Milton presented the item explaining this was to add administrative efficiency by allowing digital signatures on City documents. to print the draft ordinance authorizing the use of electronic signatures for city vital records. Costs incurred are neutralized by staff time savings.

PUBLIC COMMENT: K.Lobo

On motion By Council Member Wizard and seconded by Council Member Campbell and approved unanimously, the City Council approved the draft ordinance and passed to print as presented with one minor text change.


B. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE REPEALING AND REPLACING SEASIDE MUNICIPAL CODE CHAPTER 8.31 GRAFFITI ABATEMENT

ACTION: Direction provided and continued

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City Manager Malin presented an outline of the new enforcement techniques to prevent graffiti in public spaces.

PUBLIC COMMENT: K.Lobo

On question, City Attorney Damon responded to the different consequences listed within the ordinance and to the tools that this ordinance would provide including a reward system, creating conditions of approval for land use entitlements to prevent graffiti in public areas, and recovery of costs. Regarding implements of graffiti, she noted the definition was intentionally broad as there are a wide variety of implements that can be used to graffiti. Council Member Wizard questioned previous discussions of public art expression at Cutino Park and asked if that could be excluded.

Staff agreed to revise the ordinance appropriate for the conversation and indicated the item will be re-noticed

9C. URGENCY ORDINANCE FOR MOBILE VENDING

City Attorney Damon presented the request for an urgency ordinance to imposes a moratorium for mobile food trucks. She cited one of the priorities discussed during the Strategic Planning session was to develop an ordinance for mobile food truck vending permits. She cited increasing communications from residents about food trucks, locations and impacts on brick and mortar businesses. She explained the routine an allowable process to establish a moratorium to a halt to all new permits that could be inconsistent with the new ordinance.

PUBLIC COMMENT: None

On motion By Council Member Campbell and seconded by Council Member Garcia-Arrazola and approved unanimously, the City Council approved urgency Ordinance 2000 establishing a moratorium on food truck permits for 45 days.


10. BUSINESS ITEMS On motion By Council Member Pacheco and seconded by Council Member Campbell and

approved unanimously, the City Council extended the meeting past 10:30 pm.

AYES: Campbell, Garcia-Arrazola, Oglesby, PachecoNOES: WizardABSTAIN: None

A. CONSIDER AMENDMENTS TO SIDEWALK REPAIR PERMIT FEES ACTION: Adopted Resolution 21-15

City Manager Malin spoke to the process for property owners to fix sidewalks and indicated we could encourage and assist property owners, both residential and commercial property to repair sidewalks by waiving permit fees for repairs. He requested that the Council consider amending the proposed resolution to clarify that fees for utility companies are not waived.

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On motion By Council Member Wizard and seconded by Council Member Campbell and approved unanimously, the City Council adopted Resolution 21-15 amending the fee schedule to eliminate permit fees for sidewalk repairs for sidewalks with existing deficiencies for property owners, but not utility companies. .


11. COUNCIL MEMBER REQUESTS

A. CANNABIS UPDATE (MAYOR OGLESBY) 12. MAYOR, CITY COUNCIL, CITY MANAGER AND CITY ATTORNEY COMMENTS AND

REPORTS ON COMMITTEE ASSIGNMENTS 13. ADJOURNMENT

On motion, the meeting was adjourned at Adjourned at 10:41

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CITY OF SEASIDE STAFF REPORT

Item No.: 7.B.

TO: City Council FROM: Craig Malin, City Manager BY: Jessica Riley, Accounting Assistant

DATE: March 4, 2021 SUBJECT: APPROVE AND FILE CITY CHECKS RECOMMENDATION Approve and file the accounts payable and wired payments made during the period of February 6, 2021 through February 19, 2021 including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending February 11, 2021. Total Accounts Payable and Payroll for the above referenced period is $2,310,450.66. BACKGROUND In accordance with Government Code Section 37208, at each City Council meeting the Council is provided a listing of the payroll and general checks issued since the last report so that it can inspect and confirm these checks. Each purchase has been reviewed and approved by the department making the purchase at the time of procurement. The invoice has been reviewed by the Finance Department prior to payment to ensure that it conforms to the approved budget.

Therefore, in accordance with Government Code Section 37208, the above referenced, and linked list of checks conforms to the approved budget and has been paid. These checks are submitted to the City Council for inspection and confirmation.

A description of the checks and wires exceeding $10,000 are as follows:

$653,832.91 for Payroll and benefits $12,500.00 to Community Human Services for Providing services in accordance

with the community social services grant with the goal of enhancing community and social services. Services are provided by staff at the Family Service Center located at 1178 Broadway Ave in Seaside CA. Invoice Period: 2/1/2021 - 4/30/2021.

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Item No. 7.B. Page 2 of 3

$26,719.04 to Monterey County Sheriff - Coroner for second quarter of 2020/21 Criminal Justice Information System.

$39,914.21 to PG&E for Collective accts for street lights, highway lighting, park lights and city office buildings. Service period: 11/24/20-12/23/20.

$173,321.34 to Harris & Associates for Pavement Rehabilitation Project Management svcs for the period 9/27/2020 - 12/31/2020 ($172,701.34); $620 for Costco gas station review.

$90,725.00 to Monterey Peninsula Engineering for SCSD prof. scvs for Lift Station Upgrades for the period 11/1/2020 through 12/31/2020.

$15,952.28 to Food Bank of Monterey County for Food for COVID-19 City of Seaside distribution on 12/20/2020.

$29,125.00 to Clifton, Larson, Allen LLP for Professional services rendered in connection with the FYE 2020 audit of the City of Seaside. Audit work included the City, Measure X, GASB 68 assistance, & the Sanitation District.

$61,240.50 to Phoenix Iron Works for Fabrication of bike safe storm grates for the City of Seaside. Batch #6 & 7.

$20,698.00 to Angelina's Bakery Deli & Café for Preparing and delivering meals, 3x/day, 4x/week for the Great Plates Initiative from 1/11/2021 - 1/16/20251 & 1/18/2021 - 1/23/2021.

$374,236.87 to K.J. Woods Construction Inc. for Draw request for SCSD professional svcs. for the Del Monte Sewer Main Upgrade. Work through 12/31/2020.

$25,968.00 to Googie Grill for Preparing and delivering meals, 3x/day, 4x/week for the Great Plates Initiative from 1/11/2021 - 1/18/20251 & 1/17/2021 - 1/24/2021.

$231,697.59 to A. Teichert & Son, Inc. for Construction services for the City Pavement Rehabilitation Project Phase 3 through 12/31/2020.

$147,034.16 to Olympus & Associates Inc. for Professional services for water tank rehabilitation project through 1/21/2021.

$27,323.55 to The Huntington Capital Corporation for Quarterly lease contract payment for the period of 2/8/2021 - 5/7/2021 for: 1.) Vactor and Patch Trucks 2.) 3 pick-up trucks used by the water department, SCSD, and the parks/streets department.

The remaining checks, totaling $380,162.21 include payments to vendors for operating expenditures.

The Checks report is available on the City's website here:https://www.ci.seaside.ca.us/194/Check-Draft-Register FISCAL IMPACT There are no additional fiscal impacts.

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https://www.ci.seaside.ca.us/354/Check-Draft-Register


ATTACHMENTS

None

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Item No.: 7.C.

TO: City Council FROM: Craig Malin, City Manager BY: Lesley Milton, Assistant City Manager

DATE: March 4, 2021 SUBJECT: PROCLAMATION DECLARING MARCH AS AMERICAN RED

CROSS MONTH RECOMMENDATION To support the proclamation and declare March 2020 at Red Cross Month. BACKGROUND The City Council adopts this resolution annually in support of the efforts of the American Red Cross and the benefits they provide to our community, throughout the year, not only during emergencies. FISCAL IMPACT None. ATTACHMENTS1. American Red Cross Month 2021

Reviewed for Submission to the City Council by:

______________________________Craig Malin, City Manager

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City of Seaside PROCLAMATION

American Red Cross MonthMarch 2021

WHEREAS, March is American Red Cross Month, a special time to honor the kindness of our neighbors who aid families in need every day in Monterey County, across the United States and around the world. Their dedication touches millions of lives each year as they carry out the organization’s 140-year mission of preventing and alleviating suffering.

WHEREAS, During the trying times of the coronavirus pandemic, people have stepped up to help others in need, whether it was responding to this year’s record-breaking disasters across the country or rolling up their sleeves to give blood when our country faced a severe blood shortage.

WHEREAS, Here in Monterey County, local families have relied on Central Coast Chapter volunteers for comfort and hope while coping with wildfires and floods. As a recent example, in response to the evacuation of some 15,000 people in the Central Coast area due to dangerously wet and windy storms, the Red Cross mobilized 100 disaster responders to support those in need. In the days following the evacuation orders, the Red Cross and our partners provided more than 1,200 total overnight stays in hotel accommodations for those that were displaced, provided 2,655 meals and snacks to those forced to evacuate their homes, and made more than 167 individual care contacts to support the health and mental health needs of those affected. Volunteers also helped 20 households affected by home fires in Monterey County by addressing their urgent needs such as food, lodging, and recovery support.

WHEREAS, Central Coast Chapter volunteers (192 from Monterey) have supported local families in other ways too. Last year in Monterey County, the Red Cross installed 377 smoke alarms, making 146 homes safer. Our Pillowcase Project and Prepare with Pedro initiatives reached 150 children. Over 850 county residents enrolled in health and safety training classes, and over 1300 blood donations were made. In addition, services were provided to 298 members of the armed forces.

WHEREAS, This lifesaving work is vital to strengthening our community’s resilience. Nearly 200 years since the birth of American Red Cross founder Clara Barton, we dedicate this month of March to all those who continue to advance her noble legacy, and we ask others to join in their commitment to care for people in need.

NOW, THEREFORE, I, Ian Oglesby, Mayor of Seaside, by virtue of the authority vested in me by the laws of Seaside and California, do hereby proclaim March 2021 as Red Cross Month. I encourage all Americans to reach out and support its humanitarian mission.

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IN WITNESS WHEREOF, I have hereunto set my hand this eighteenth day of March, two thousand twenty-one, in Seaside, California.

NOW THEREFORE, BE IT PROCLAIMED that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim the March 2020 as “American Red Cross Month” in the City of Seaside and encourage all Americans to support this organization and its noble humanitarian mission.

____________________Ian N. Oglesby, Mayor

March 19, 2021

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Item No.: 7.D.

TO: City Council FROM: Craig Malin, City Manager BY: Dan Meewis, Recreation Director

DATE: March 4, 2021 SUBJECT: APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST

FROM BETHEL MISSIONARY BAPTIST CHURCH RECOMMENDATION Approve a request from Bethel Missionary Baptist Church for a donation of Three Thousand Dollars ($3,000.00) from the Mayor's Youth Fund to help cover the costs associated with their Herbert Hoover Institute & Learning Academy Program. BACKGROUND Bethel Missionary Baptist Church is requesting a donation of Three Thousand Dollars ($3,000.00) from the Mayor's Youth Fund to cover the cost associated with their Herbert Hoover Institute & Learning Academy Program. Their program is designed for youth ages 6 to 18 years. The Herbert Hoover Learning Institute is an opportunity for those students during this pandemic to have a setting and space to excel at the highest level during social distance learning. They will meet two days of the week from 7:30 am to 5:00 pm. The program will offer tutorial opportunities and counseling opportunities as well as activities that will expand the outlook of each student involved.

The church encourages pride for their City and helps to demonstrate the positive impact that their recycling and group cleanup provides to the community. The Herbert Hoover Learning Institute will be giving their students the opportunities to understand the way of life from low energy, ozone, recycling and more.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. Bethel Missionary Baptist Church last received a contribution of Three Thousand Dollars ($3,000.00) from the Mayor’s Youth Fund at the June 19, 2019 City Council meeting. They submitted their 2019 Mayor's Youth Fund Closing Report within the 60 day time frame.

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Item No. 7.D. Page 2 of 2

FISCAL IMPACT This request would be funded by a donation from the Green Waste Recovery’s donation to the Mayor’s Youth Fund. This request would be funded by a donation from Green Waste Recovery Inc. donation to the Mayor’s Youth Fund. The current balance in the Mayor's Youth Fund Account is $32,067.07. If the City Council approves this request, the balance will drop down to $29,067.07.

In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of fundingall applications on file will be processed on the next available City Council Meeting. ATTACHMENTS1. MYF Bethel Missionary Baptist Church Request 20212. Bethel Missionary Baptist Church 501 (c)(3)3. Bethel Missionary Baptist Church W9 20214. Mayor's Youth Fund Closing Report - Bethel Missionary Baptist Church 2019



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Item No.: 8.A.

TO: City Council FROM: Craig Malin, City Manager BY: Haroon Noori, Administrative Analyst II

Gloria Stearns, Community Development Manager

DATE: March 4, 2021 SUBJECT: APPROVE A RESOLUTION ADOPTING THE FIRST SUBSTANTIAL

AMENDMENT TO THE 2020-2021 ANNUAL ACTION PLAN TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT – CORONAVIRUS RESPONSE ROUND 3 (CDBG-CV3) FUNDS

RECOMMENDATION Approve a Resolution (Attachment A) in order to:

1. Adopt the First Substantial Amendment to the FY 2020-2021 Annual Action Plan;2. Authorize the City Manager to submit the First Substantial Amendment to the

FY2020-2021 Annual Action Plan to U.S. Department of Housing and Urban Development (HUD);

3. Designate the City Manager, or the City Manager’s designee, as the official representative to sign all certifications and assurances, and sub-agent agreements for the use of funds approved in the First Substantial Amendment to the FY 2020-2021 Annual Action Plan; and

4. Authorize a related budget appropriation for $360,289 to the CDBG fund for the amounts in the Annual Action Plan.

BACKGROUND On September 11, 2020, U. S. Department of Housing and Urban Development (HUD) posted the third (final) round of the supplemental Community Development Block Grant (CDBG-CV3) allocations that Congress appropriated by the CARES Act. The City of Seaside’s CDBG-CV3 allocation amount is $360,289. In order for the City to receive this allocation, the City must amend its approved 2020-2025 Consolidated Plan and

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Item No. 8.A. Page 2 of 6

2020-2021 Annual Action Plan, and submit to HUD for approval.

CDBG-CV3 funds may be used for a range of eligible activities that prevent, prepare for, and respond to coronavirus. The proposed activities must also meet the following National Objective as required by CDBG regulations:

Benefit low- and moderate-income persons.

Additionally, HUD requires that CDBG-CV funds shall not be used to pay costs if “another source of financial assistance is available to pay that cost.” HUD also requires grantees to have procedures in place to prevent the duplication of benefits when they provide financial assistance with CDBG-CV funds.

DISCUSSION:

On January 7, 2021, the City Council held a public hearing on the CDBG-CV3 funds and provided general direction to staff on allocating the CDBG-CV3 funds to four activities including COVID-19 testing, COVID-19 vaccination outreach, food distribution, and program administration costs. Following the January 7th City Council meeting, staff prepared and posted a request for proposal for COVID-19 testing services. On January 22, 2021, the City Council reviewed and discussed the received proposals and supported moving forward with Virus Geeks as recommended by staff. Based on guidance from HUD, Virus Geeks was deemed ineligible to carry out a CDBG-CV public service activity due to its for-profit status.

Since the January 22nd City Council meeting, staff has sought additional guidance from HUD to better understand CDBG-CV funding requirements. Staff has also engaged with various stakeholders including the Monterey County Health Department to identify COVID-19 response priorities and needs, and to determine programs responsive to the identified health priorities and HUD requirements. According to the County’s Director of Health Services, the following are current priorities: vaccine administration, testing, Community Health Workers support for residents (outreach, engagement, education, distribution of food boxes, scheduling vaccine appointments, etc.), rental and utility assistance, and stipends to encourage residents with COVID-19 to self-isolate who are not eligible for replacement income.

In order to satisfy HUD’s requirement and receive the allocated CDBG-CV3 funds, City staff recommend amending the FY 2020-2021 Annual Action Plan as outlined in the table below. These recommendations are consistent with the City Council direction from the January 7th meeting as well as additional guidance from HUD.

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CDBG-CV3 Funding RecommendationTotal HUD Allocation $360,289

Activity Name Activity Description Funding

COVID-19 Testing and Immunization Clinics (65%)

The City of Seaside will contract a non-profit organization who will hold one pop-up testing and up to two pop-up immunization clinics per week at various locations. The selected provider will be responsible for managing clinics including set up and take down, crowd management, and education of participants. The selected provider will follow specimen collection and immunization policies as well as assume responsibility of providing supplies, materials, and PPE necessary for all clinics, laboratory testing kits and processing, COVID-19 vaccine as available, documentation and required reporting. The selected provider will also be responsible for scheduling vaccine appointments.

Options for this service could include either issuing a Request for Proposal or contracting with the Visiting Nurses Association.

$234,188

COVID-19 Testing and Immunization Outreach (10%)

The City of Seaside will form a Task Force made up of community members and influencers to devise a public outreach strategic plan to promote both City- and County-sponsored COVID-19 testing and immunization clinics as well as to raise awareness about the importance of testing and immunization. The City may utilize third-party services including paid digital, newspaper, television

$36,029

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advertisement, etc.

Food Distribution (10%) The City of Seaside will contract with a non-profit organization to deliver food boxes to homebound Seaside residents who test positive for COVID-19 and who are required to self-isolate and quarantine. The Recreation Department currently delivers 100+ boxes from the Food Bank of Monterey County to seniors every Friday. Using these funds, the City will extend this service to all individuals who are required to self-isolate and quarantine.

Options for this service could include a request for proposal or contracting with the Food Bank of Monterey County.

$36,029

Meals on Wheels (10%) The City of Seaside will contract with a non-profit organization to deliver meals to homebound Seaside residents who test positive for COVID-19 and who are required to self-isolate and quarantine.

Options for this service could include a request for proposal or contracting with the Meals on Wheels of Monterey Peninsula.

$36,029

Planning and Administration (5%)

City staff will provide overall management, coordination, and evaluation to the CDBG-CV3 program, and the project delivery costs associated with bringing projects to completion.

$18,014

Total CDBG-CV3 Funds Allocated $360,289

Additionally, in a letter dated October 22, 2020, HUD notified the City of a correction to

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the City’s annual CDBG allocation. The net result of HUD’s correction was a decrease of $52 to the City’s CDBG allocation. Due to this change in allocation amount and based on guidance from HUD, the City has adjusted some previously approved funding amounts and incorporated these minor administrative changes into the 2020-2024 Consolidated Plan and the 2020-2021 Annual Action Plan. All additions/revisions are highlighted in yellow color. Deletions are highlighted in yellow color and shown through a strikethrough.

CITIZEN PARTICIPATION AND PUBLIC OUTREACH:

A summary of this proposed Substantial Amendment to the FY2020-21 AAP along with the redlined version of the amended FY2020-21 AAP were posted on the CDBG Program webpage on February 22, 2021 for public review. A Public Notice (in English and Spanish) regarding the proposed Substantial Amendment to the FY 2020-21 AAP was also circulated in the Monterey County Weekly on February 25, 2021. Pursuant to the City’s amended Citizen Participation Plan, the City limited the public comment period to five (5) days which began on Friday, February 26, 2021 and will end at the conclusion of the virtual public hearing during the City Council meeting on Thursday, March 4, 2021. All public comments received during the 5-day public review period or at the public hearing will be incorporated into the overall Substantial Amendment submitted to HUD.

ALTERNATIVE ACTIONS:

As an alternative to the above recommendations, the City Council may wish to consider the following actions:

1. Adjust the funding percentage allocation amounts;2. Direct staff to conduct additional research with community partners and return

with additional information and/or revised recommendations;3. Not to accept CDBG-CV3 funds.

ENVIRONMENTAL REVIEW:

For purposes of the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA), budgeting is not a project. Prior to commitment or release of funds for each of the proposed projects, staff will carry out the required environmental reviews or assessments and certify that the review procedures under HUD, CEQA and NEPA regulations have been satisfied for each project.

FISCAL IMPACT

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https://www.ci.seaside.ca.us/262/Community-Development-Block-Grant-CDBG

https://www.ci.seaside.ca.us/262/Community-Development-Block-Grant-CDBG


There is no fiscal impact on the General Fund. ATTACHMENTS1. CDBG-CV3 Substantial Amendment Draft Resolution



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RESOLUTION NO. 21-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE APPROVING FIRST SUBSTANTIAL AMENDMENT TO THE 2020-2021 ANNUAL ACTION PLAN TO ADD COMMUNITY DEVELOPMENT BLOCK

GRANT-CORONOVIRUS RESPONSE (CDBG-CV3) FUNDS AND ACTIVITIES

WHEREAS, Congress passed the Coronavirus Aid, Relief and Economic

Security (CARES) Act in response to the COVID-19 (CV) pandemic which was signed into law by President Donald Trump on March 27, 2020; and

WHEREAS, In May 2020, as part of the Coronavirus Aid, Relief, and

Economic Security Act (CARES Act), the City of Seaside received $199,874 in supplemental funding (CDBG-CV1) and was incorporated into the City’s FY2020-21 Annual Action Plan (APP) which was adopted by the City Council on May 2, 2020; and

WHEREAS, On September 11, 2020, the U.S. Department of Housing

and Urban Development (HUD) notified the City of additional $360,289 in CARES Act Phase 3 funding (CDBG-CV3) availability; and

WHEREAS, HUD requires that CDBG-CV3 funding be used to benefit

low- and moderate-income persons and to respond to, prepare for, and prevent COVID-19; and

WHEREAS, HUD requires the City to complete a Substantial

Amendment to the FY 2020-2021 Annual Action Plan in order to apply for and receive CDBG-CV3 funding; and

WHEREAS, the FY 2020-2021 Annual Action Plan describes the eligible

proposed projects, activities and funding amounts for CDBG and CDBG-CV and its relationship to the 2020-2024 Consolidated Plan (Con Plan) objectives; and

WHEREAS, On January 7, 2021, the City Council held a public hearing

to discuss the allocation of CDBG-CV3 funds and provided general direction to staff on potential projects and activities; and

WHEREAS, the City proposes to execute a Substantial Amendment to

the FY 2020-2021 Annual Action Plan to include $360,289 of CDBG-CV3 funding to eligible programs, projects and activities as outlined in the first Substantial Amendment to the FY 2020-21 AAP dated February 26, 2021; and

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WHEREAS, a notice was circulated in the Monterey County Weekly on

February 25, 2021 requesting public review and comment regarding the proposed First Substantial Amendment to the FY 2020-2021 AAP; and

WHEREAS, the notice included a minimum HUD-approved five (5) day public review and comment period beginning on February 26, 2021 through March 4, 2021; and

WHEREAS, pursuant to Federal regulations the City did hold the required public hearing on March 4, 2021, after public notice,

NOW, THEREFORE BE IT RESOLVED, that the Seaside City Council

hereby approves the proposed the first Substantial Amendment to the FY 2020-2021 AAP and authorizes submittal to HUD.

BE IT FURTHER RESOLVED that the Seaside City Council hereby

authorizes the City Manager or designee to execute, for and on behalf of the City any necessary financial transactions, agreements and related documents (e.g. sub-agent agreements, grant certifications and assurances) in regards to the Amendment to the FY 2020-2021 AAP and CDBG-CV3 funding.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 4th day of March 2021 by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

Ian N. Oglesby, Mayor

ATTEST: Lesley Milton, City Clerk

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Item No.: 8.B.

TO: City Council FROM: Craig Malin, City Manager BY: Lesley Milton, Assistant City Manager

DATE: March 4, 2021 SUBJECT: INTRODUCTION OF AN ORDINANCE AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY SEASIDE AMENDING MUNICIPAL CODE TITLE 1, CHAPTER 2 ADDING SECTION 2.59 TITLED ELECTRONIC RECORDS AND ELECTRONIC SIGNATURES (SECOND READING, ROLL CALL VOTE)

RECOMMENDATION Adopt the ordinance authorizing the use of electronic signatures for city vital records. BACKGROUND Electronic and digital signatures have been used widely in the private sector, such as real estate and mortgage transactions. Notably, they are also used by the court system where they allow for electronic filings of all documents, including briefs. The mainstream acceptance of signing documents electronically in place of manual, wet signatures has led to increased efficiencies and better customer service. As a result, a growing number of governmental agencies have also embraced the use of electronic and digital signatures. In 2000, the Uniform Electronic Transaction Act (UETA) became effective in the State of California. This act authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. The State Legislature passed AB 2296 in 2016 to clarify that a digital signature may also be used to satisfy the requirements of an electronic signature under the UETA.

City documents that have been signed electronically are of a better quality since they remained digital throughout the signing process. The end-to-end digital process also allows documents to be available more quickly via the City’s electronic document management system since they do not require the additional step of being scanned.

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Considering the recent “Stay at Home” orders from both the State and the County during the COVID-19 pandemic, there is a greater need to use technology to allow day-to-day business to continue, while staff and officials are working remotely. Given this, the City desires to expand the use of electronic and digital signatures to all appropriate areas of City business, including, but not limited to, the signing of legislative action records such as resolutions, ordinances, and minutes. By opening the scope of the documents that are allowed to be signed with electronic and digital signatures, it is appropriate to codify this policy within the Seaside Municipal Code at this time. Staff recommends introduction of the ordinance regarding electronic signatures as listed in Attachment #1. FISCAL IMPACT Should the City move forward with this, the cost would be approximately $3,500 annually to contract with a digital signature company. This cost would be offset by the increased efficiency for processing documents. ATTACHMENTS1. Draft Ordinance



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ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADDING CHAPTER 2.59 TO THE MUNICIPAL CODE RELATING TOELECTRONIC RECORDS AND ELECTRONIC SIGNATURES

FindingsA. The City desires to implement industry best practices using electronic records

and electronic signatures to effectively manage documents in accordance with California state law; and

B. The City desires to use electronic records, electronic signatures, and digital signatures to the fullest extent allowed by law;

C. The City currently uses an agenda management system that provides a digital workflow removing the creation of paper documents for that process;

D. Use of digital signing will enhance the quality of documents, increase signing efficiency, and provide sound citywide records management; and

E. This action is not a project subject to CEQA because it involves only general policy and procedure making and does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. (CEQA Guidelines, §§ 15002(d), 15378, 15061(b)(3).)

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OFSEASIDE:

SECTION 1. The foregoing recitals are adopted as findings of the City Council as though set forth fully herein.

SECTION 2. A new Chapter 2.50, entitled “Electronic Records and Electronic Signatures” shall be created and added to Title 2, “Administration and City Government,” as follows:

Chapter 2.59ELECTRONIC RECORDS AND ELECTRONIC SIGNATURES

Sections:2.59.010 Purpose. 2.59.020 Definitions.2.59.030 Use of Electronic Records and Electronic Signatures.

2.59.010 – Purpose

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A. This section is intended to enable the city to use electronic records, electronic signatures, and digital signatures to the fullest extent allowed by law, and does not limit the city’s ability to use electronic records, electronic signatures, or digital signatures in any way.

2.59.20 – DefinitionsA. The following definitions apply to this section:

1. “Electronic record” has the same meaning as in section 1633.2 of the California Civil Code, as may be amended.

2. “Electronic signature” has the same meaning as in section 1633.2 of the California Civil Code, as may be amended.

3. “Digital signature” has the same meaning as in section 16.5 of the California Government Code, as may be amended.

4. “UETA” means the Uniform Electronic Transactions Act, commencing at section 1633.1 of the California Civil Code.

2.59.030 – Use of Electronic Records and Electronic SignaturesA. In any transaction or communication with the city for which the parties have

agreed to conduct the transaction or communication by electronic means, the following provisions apply:

1. When a record is required to be in writing, an electronic record satisfies that requirement, if it is in accordance with the UETA.

2. When a signature is required, the parties may agree that either:a. An electronic signature satisfies that requirement, if it is in

accordance with the UETA; orb. A digital signature satisfies that requirement, if it is in accordance

with section 16.5 of the California Government Code.

SECTION 3. The Mayor, Council Members, City Manager, City Attorney and all other officers are directed to execute documents and to perform all other necessary City acts to implement effect this Ordinance.

SECTION 4. Severability. If any provision, section, paragraph, sentence, clause or phrase of this ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs,

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sentences, clauses or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.

SECTION 5. In accord with Article 15 of the City Charter, this Ordinance shall become effective on the thirtieth (30th) day following passage and adoption hereof.

INTRODUCED AND PASED TO PRINT This 18th day of February, 2021; and

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF SEASIDETHIS ____ day of ____, 202_, by the following vote:

AYES:NOES: ABSENT:

APPROVED:

________________________Ian N. Oglesby, Mayor

ATTEST:

_________________________________Lesley Milton, City Clerk

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Item No.: 8.C.

TO: City Council FROM: Craig Malin, City Manager BY: Sheri Damon, City Attorney

DATE: March 4, 2021 SUBJECT: INTRODUCTION AND PASS TO PRINT AN ORDINANCE

AMENDING SEASIDE MUNICIPAL CODE SECTIONS 2.02.080A AGENDA SETTING PROCEDURES AND 2.02.100 PRESIDING OFFICER DUTIES

RECOMMENDATION Introduce, waive formal reading and pass to print the draft ordinance amending Seaside Municipal Code Section 2.02.080a Agenda Setting and Section 2.02.100 Presiding Officer Duties. BACKGROUND Currently, the Mayor does not have the power to remove items from the Agenda, only the City Attorney may remove items for a very limited purpose where, in her opinion there is potential legal exposure to the City. At a previous meeting, a majority of the Council directed that changes be made to the Seaside Municipal Code to allow the Mayor (i.e. Presiding Officer) to remove items from the Agenda prior to publication of the Agenda in order to better manage the time and flow of the conduct of the City's business.

The Draft Ordinance accomplishes this in two ways: 1) it clarifies that during Agenda review, removal of items, is allowed as a part of Agenda review; and 2) it amends the duties of the Presiding Officer to require the Presiding Officer to review all agendas (Special and Regular) and specifically authorizes removal of items from the Agendas where there is, insufficient information and/or facts, to conduct the City's business efficiently. Both the Public and Council should note however, this language does not authorize the Presiding Officer to remove items from a Special Meeting Agenda, where the Special Meeting and its concurrent agenda have been properly called by a majority of the council.

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Item No. 8.C. Page 2 of 2

FISCAL IMPACT Neutral. ATTACHMENTS1. DRAFT Agenda Review Ordinance



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ORDINANCE NO. 20-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE

PROVIDING A TEXT AMENDMENT TO SECTION 2.02.080a AGENDA REVIEW AND ADDING A NEW SECTION AND TEXT AMENDMENTS TO

SECTION 2.02.100 PRESIDING OFFICER DUTIES WHEREAS, the City of Seaside has multiple resolutions and ordinances which address agenda preparation; and WHEREAS, it is now desired to provide for more clarity in the Agenda preparation and review process. THE CITY COUNCIL OF THE CITY OF SEASIDE DOES ORDAIN AS FOLLOWS: SECTION 1. GENERAL PURPOSE AND FINDINGS. The purpose of this Ordinance is to consider the following text amendments to the Seaside Municipal Code:

Text amendment to the Seaside Municipal Code Chapter Section 2.02.080a Agenda Review and to add a new section and text amendments to Section 2.02.100 Presiding Officer Duties.

SECTION 2. ENVIRONMENTAL COMPLIANCE The proposed changes to the Ordinance will not result in direct or indirect changes to the environment and do not meet the definition of project under CEQA. (14 CCR 15378(b)) SECTION 3. TEXT AMENDMENT This ordinance revises section 2.02.080 a. AGENDA REVIEW as follows: Section 2.02.080 a. AGENDA REVIEW. The draft agenda may be reviewed by the Mayor and Mayor Pro Tem prior to the publication of the Agenda in order to facilitate the proper sequencing of items and time management of the City Council meeting. Proper sequencing of items and time management includes removal of items from the Agenda. The City Attorney may remove any item from the Agenda

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where they determine there is a significant risk of litigation or liability to the City. Said removal shall be disclosed to the City Council in Closed Session. SECTION 4. ADD NEW SECTION TO 2.02.100 AND PROVIDE FOR TEXT AMENDMENT. This ordinance adds a new subsection to Section 2.02.100 Presiding officer – Powers and Duties and provides text amendments to Section 2.02.100. Additions are shown in underline and deletions in strikeout. Section 2.02.100 will read as follows: 2.02.100 Presiding officer – Powers and duties. Robert’s Rules of Order, current edition, shall govern in all matters not specifically provided for in this section. The presiding officer shall have the following powers and duties: A. Agenda Review. The presiding officer shall review the agenda in advance of any Regular or Special Meeting. During such review, the Presiding officer may ensure proper sequencing of items and time management of the City’s business by removing and delaying any such item that does not have enough information or facts necessary for the efficient and timely conduct of the City’s business. , . AB. Participation. The presiding officer may move, second, debate, and vote from the chair. He shall not be deprived of any of the rights and privileges of a councilmember, by reason of his acting as presiding officer. BC. Questions to Be Stated. The presiding officer or such member of the city staff as he may designate may verbally restate each question immediately prior to calling for the vote. Following the vote, the presiding officer shall announce whether the question carried or was defeated. The presiding officer in his discretion may publicly explain the effect of a vote for the audience, or he may direct a member of the city staff to do so, before proceeding to the next item of business. CD. Maintaining Order and Decorum. The presiding officer shall be responsible for the maintenance of order and decorum at all meetings. He shall decide all questions of order subject, however, to an appeal to the council. In the event of an appeal, the city attorney shall act as parliamentarian and advise the council on the subject matter of the appeal. A majority vote shall decide appeals on questions of order. DE. Signing of Documents. The presiding officer shall sign all ordinances, resolutions, contracts, and other documents neceassitating requiring his signature which were adopted in his presence, unless he is unavailable, in which case an alternate presiding officer may sign such documents. EF. Appointment of Committees. The presiding officer shall nominate to all boards, commissions and committees with consent of the majority of the council.

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shall appoint such committees of councilmembers, city staff and private citizens or a combination thereof as they deem necessary and expedient to assist and advise the council in its work. They mayor may also appoint an unofficial advisory committee (ad hoc). Subcommittees of councilmembers shall only be established to address specific issues to do specific tasks and shall only exist for a specified length of time. The life of council subcommittees may be extended if necessary by a vote of the council. SECTION 4. REPEAL OF CONFLICTING ORDINANCES AND RESOLUTIONS. All ordinances, parts of ordinances and resolutions in conflict herewith, including but not limited to Resolution 77-106 and Resolution 17-07, are hereby repealed insofar as they conflict with this ordinance. SECTION 5. EFFECTIVE DATE This Ordinance shall become effective thirty (30) days after its final passage and adoption at a duly noticed public hearing for the second reading of the proposed text revisions.

INTRODUCED AND PASSED TO PRINT at a regular meeting of the City Council of the City of Seaside, State of California, on the _____day of March, 2021.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, on the ____ day of AprilMarch, 20202021, by the following vote:

AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS:

_____________________

Ian N. Oglesby, Mayor ATTEST: _____________________________ Lesley Milton, City Clerk

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Item No.: 9.A.

TO: City Council FROM: Craig Malin, City Manager BY: Gloria Stearns, Community Development Manager

DATE: March 4, 2021 SUBJECT: DISCUSS STATUS OF GENERAL PLAN UPDATE AND APPROVE A

NOT TO EXCEED $165,000 CONTRACT AMENDMENT FOR RAIMI + ASSOCIATES TO COMPLETE THE GENERAL PLAN UPDATE.

RECOMMENDATION Approve a contract with Raimi + Associates not to exceed $165,000 to complete the General Plan Update and authorize the City Finance Director to use REAP grant funds for this purpose. BACKGROUND The original General Plan Update contract began on December 17, 2015 for an amount not to exceed $1,252,981 and a contract end date of June 30, 2018. A contract modification April 26, 2018 was made, with no additional cost, but rather to shift responsibilities of tasks to allocate funds for Torti Gallas to work on the Form Based Code. A contract amendment was dated February 7, 2019 for Raimi for $66,618 due to additional work as a result of third-party litigation and modification of the CEQA guidelines.A contract with Veronica Tam was established on March 20, 2019 for $16,245 to complete the Housing Element and Housing Element Update.A third contract amendment with Raimi + Associates is proposed on March 4, 2021 not to exceed $165,000 with an end date of June 30, 2022. Note there is no impact to the General Fund due to REAP grant funds received for this purpose.

The Existing Conditions report for the General Plan was published in September 2016. The General Plan process began with task force and community meetings resulting in a draft document published on November 2017. The DEIR was created and extensive legal review became necessary, in part, to maintain progress on the Campus Town project. Ultimately, it was determined that the Campus Town project should move

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forward, ahead of the General Plan Update.

The City Council approved the Campus Town project at the last in-person meeting of 2020, and pandemic related budget actions and public outreach challenges effectively placed the General Plan Update on hiatus. To prepare for re-starting the update as soon as practicable, the Community Development Director wrote a grant for Regional Early Action Planning (REAP) funds from AMBAG. The grant for $165,000 was awarded to the City of Seaside for use to complete the General Plan Update. The City Finance Director has created the following account numbers for REAP fund transactions.

Grant Revenue - 202-3541Consultant - 202-7410-1030Publishing - 202-7410-2063 (for outreach)Computer Supplies - 202-7410-3102

Utilizing REAP Grant funding, a contract amendment has been prepared to complete the General Plan Update, not later than January 2022. The contract amendment is attached as Exhibit A, including a scope of services, as well as a list of hourly rates.

Tasks required to complete the General Plan Update include, but not limited to:-Adding new sections required by updated regulations: climate hazard section and environmental justice section-Additional policies that will complement Blue Zones and the outcome of the forthcoming Seaside East planning charette-Incorporate planning efforts for Campus Town, Seaside East and the Civic Campus-Update land use designations-Include the most recently adopted Housing Element and make findings that the updated General Plan is consistent with the current Housing Element-Update the document with reference to FORA’s demise

The Zoning Code is proposed to become Form Based Code (FBC) and updates to the FBC document are needed. It is anticipated that planning staff will be able to complete the majority of these internally. Some of the REAP funds will be used for InDesign software and laptop(s) to facilitate the Zoning Code update. Whenever possible, internal staff will also conduct outreach, newsletter updates and write related policies.

The Draft EIR will also need minor updates. It is anticipated that there will be greater control over legal review due to increased use of internal and special counsel.

The increased use of internal staff is an intentional decision to afford greater control over the schedule and more cost-efficient and effective public outreach.

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FISCAL IMPACT The City received $165,000 in REAP funds from AMBAG in 2020 for use to complete the General Plan Update. ATTACHMENTS1. GPU schedule 20212. SeasideGP_Scope_2021_02243. Team_Rates_20214. GPU contract amendment (1)5. GPU RESOLUTION NO



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Task Who Est Start Est EndReview most recent version of docs, including Sohagi comments City, Raimi, Rincon Feb-21 Mar-21Meeting to discuss scope changes, updates needed, confirmschedule City, Raimi, Rincon Mar-21 Mar-21

Add climate hazards section Rincon Mar-21 May-21Add environmental justice section Rincon Mar-21 Jun-21Include Blue Zones Rincon/City Mar-21 May-21Incorporate planning efforts for Seaside East & CivicCampus Rincon Mar-21 May-21Consistency with adopted Housing Element Rincon Mar-21 May-21Other additions/changes per scope discussion Rincon Mar-21 Apr-21Ensure consistency w Zoning Code Rincon Mar-21 Jun-21Update land use designations Rincon Mar-21 Jun-21

Review updated GPU City May-21 Jul-21

Update Zoning Code / Form Based Code CityNarrow lot zoning code Mar-21 Jun-21Cottage cluster zoning code Mar-21 Jun-21Large day care zoning code Mar-21 Jun-21Review any other known concerns Mar-21 Jun-21

Review updated Zoning Code / Form Based Code City, Raimi Jun-21 Jul-21

DEIR updates Rincon May-21 Jul-21Review DEIR City Jul-21 Aug-21Prepare for public review of DEIR Rincon Aug-21 Aug-21

Public outreach City Mar-21 Dec-21Zoom, ad(s), social media, City web, Seaside2040 webNewsletter (email)

Adoption:Staff reports for PC / CC City Sep-21 Dec-21(re)Circulate Draft EIR Rincon Aug-21 Sep-21Respond to comments Rincon Sep-21 Nov-21Planning Commission - Public Hearing(s) City / Raimi(?) Nov-21 Dec-21

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City Council - Public Hearing(s) City / Raimi(?) Dec-21 Jan-21

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Notes

This should include extensive outreach

City will be updating this code directly

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Berkeley2000 Hearst Avenue, Suite 400Berkeley, CA 94709510.666.1010

Los Angeles706 South Hill Street, 11th FloorLos Angeles, CA 90014213.599.7671

Riverside3600 Lime Street, Suite 216Riverside, CA 92501951.801.5350www.raimiassociates.com

February 24, 2021

City of Seaside General Plan and Environmental Impact Report Update

To: Gloria Stearns, City of SeasideFrom: Eric Yurkovich, Raimi + AssociatesSubject: Revised Scope of Work for the General Plan and Environmental Impact Report Update

Dear Ms. Stearns, The following is the revised scope of work for the General Plan update and Environmental Impact Report for the Raimi + Associates (R+A) team for the City of Seaside. R+A team members are as follows:

Raimi + Associates (R+A) Rincon Consultants (Rincon) Veronica Tam and Associates (VTA) TJKM

Task 1: General Plan Draft UpdateDuring this task, the R+A team will work closely with staff to finalize the General Plan. This includes the following:

Incorporating the Campus Town and Civic Campus planning efforts; Ensuring consistency with the Zoning Code; Updating with current FORA status; Updating the land use designations; Reviewing and updating environmental justice and climate hazards sections based on the

most-recent guidelines; and Making findings that the updated General Plan is consistent with the current Housing Element.

R+A will review the entire General Plan document to ensure consistency across chapters, including revisions to land use and community design, health and sustainable community, and housing. R+A will create a final Public Review Draft and Final General Plan. The Public Review Draft will circulate with the Public Review Draft Environmental Impact Report (EIR).

Task 2: Environmental Impact Report UpdateRincon Consultants will prepare a Screencheck Draft EIR and deliver to the City for review in both Word and PDF format. Preparing the Screencheck Draft EIR will consist of obtaining the most recent version of the document from the Sohagi Law Group (Sohagi), addressing relevant Sohagi comments in the document and updated General Plan, and formatting the document for City review. Following City staff review of the Screencheck Draft EIR, Rincon Consultants will prepare the Public Review Draft EIR for

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public circulation. As part of this task, Rincon will prepare the Notice of Completion (NOC) and Notice of Availability (NOA) and distribute the Draft EIR to the State Clearinghouse, responsible agencies, and interested agencies, organizations, and persons.

After a minimum 45-day public comment period, Rincon Consultants will prepare draft response to comments, based on a review of the comment letters received and coordination with City staff and legal counsel to discuss the comments received and proposed responses. Following internal comments on the draft responses, Rincon Consultants will prepare the final Responses to Comments/Final EIR. Concurrent with the responses to comments, Rincon Consultants will prepare a Mitigation Monitoring and Reporting Plan, which will be included in the Final EIR. Rincon Consultants will also prepare CEQA Findings of Fact and a Statement of Overriding Considerations, if required.

Task 3: On-Call EngagementIn our experience it is impossible to predict every engagement activity that could occur during a General Plan process. As a result, we are recommending that we include an “on-call” engagement task to cover unanticipated engagement activities. The following is a preliminary list of potential activities that could occur.

Update the existing Seaside2040 website with new project information, including updated plan documents and public meeting announcements.

Develop various outreach content, including social media posts and information on plan release.

Attend public hearings.

At the city’s direction, the team will complete tasks up to the project budget identified in the budget proposal.

Task 4: Project Administration The R+A team will schedule regular virtual meetings with staff to discuss the status of the project and coordinate project activities. We will also provide monthly status reports on the project. This task also covers “informal” communication via email and phone, up to the maximum budget.

Please review the attached information and let us know if you have any questions.

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Berkeley 1900 Addison Street, Suite 200 Berkeley, CA 94704 510.666.1010

Los Angeles 706 South Hill Street, 11th Floor Los Angeles, CA 90014 213.599.7670

Riverside 3750 University Avenue, Suite 225, Riverside, CA 92501 951.801.5350

Raimi + Associates

2021 Billing Rates The following is the Rate Schedule for Raimi + Associates through December 31, 2021. Labor Principal $240/hour Associate Principal $220/hour Senior Associate $195/hour Associate $185/hour Senior Planner/Designer/Researcher $165/hour Intermediate Planner/Designer $150/hour Planner/Designer/Researcher $125/hour Clerical/Intern $90/hour Reimbursable Expenses General Office Expenses Billed at 3% of labor Sub-consultant Management 7% Travel mileage $0.575/mile or current IRS rate Travel - Airfare, Hotel, Meals At cost / Per Contract Printing (in-house for large print jobs only) 11x17 Color - $1.00/ea 8.5x11 Color - $0.50/ea 11x17 B/W - $0.20/ea 8.5x11 B/W - $0.10/ea

Binding - $2.50 per document (8.5x11) or at cost from vendor Large Format Printing/Plotting – at cost from vendor Large volume print jobs (eg, final reports) – at cost from vendor

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Rincon Consultants, Inc.

E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s

Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* Hourly Rate Principal II $247 Director II $247 Principal I $227 Director I $227 Senior Supervisor II $211 Supervisor I $201 Senior Professional II $180 Senior Professional I $165 Professional IV $149 Professional III $134 Professional II $118 Professional I $108 Associate III $98 Associate II $93 Associate I $84 Project Assistant $77 Senior GIS Specialist $144 GIS/CADD Specialist II $129 GIS/CADD Specialist I $115 Technical Editor $115 Production Specialist $91 Clerical $77 *Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in‐court testimony are charged at the hourly rate of $350.

Reimbursable Expenses Direct Cost Rates Photocopies – Black and White $0.20 (single‐sided) & $0.40 (double‐sided) Photocopies – Color $1.50 (single‐sided) & $3.00 (double‐sided) Photocopies – 11 x 17 $0.50 (B&W) & $3.30 (color) Oversized Maps $8.00/square foot Digital Production $15/disc and $20/flash drive Light‐Duty and Passenger Vehicles* $85/day 4WD and Off‐Road Vehicles* $135/day * $0.65/mile for mileage over 50 and for all miles incurred in employee‐owned vehicles.

Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment and vehicles other than covered by the above charges.

Annual Escalation – Standard rates subject to annual escalation

Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid within 10 days from receipt.

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Rincon Consultants, Inc.

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Equipment Day Rate Environmental Site Assessment Soil Vapor Extraction Monitoring Equipment $144 Four Gas Monitor $124 Flame Ionization Detector $100 Photo Ionization Detector $75 Hand Auger Sampler $57 Water Level Indicator, DC Purge Pump $41 Natural Resources Field Equipment UAS Drone $250 Spotting or Fiberoptic Scope $155 Pettersson Bat Ultrasound Detector/Recording Equipment $155 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $103 GPS (Sub‐meter Accuracy) $60 Infrared Sensor Digital Camera or Computer Field Equipment $52 Scent Station $21 Laser Rangefinder/Altitude $10 Pit‐fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $8 Mammal Trap, Large/Small $1.50/$0.50 Water and Marine Resources Equipment Boat (26 ft. Radon or Similar) $565 Boat (20 ft. Boston Whaler or Similar) $310 Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $155 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $57 Refractometer (Salinity) or Turbidity Meter $35 Large Block Nets $103 Minnow Trap $88 Net, Hand/Large Seine $10/$50 Field Equipment Packages Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)

$100

Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone)

$130

Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)

$155

Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets)

$52

Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)

$50/diver

Marine Field Package (PFDs – Personal Flotation Devices, 100‐foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)

$50

Insurance, Hazard and Safety Fees L&H Dive Insurance $50/diver Level C Health and Safety $60 person

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107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440 Pasadena, CA 91105 F (626) 304-0005

2021 Billing Rates Title Staff Rate Principal Veronica Tam $180 Senior Planner Amber Gregg $150 Senior Planner Laura Van Neut $135 Planner Holli Anderson $120 Planner Alexis Bueno $120 Planner Jamie Power $120 GIS Patrick Ward $110 Intern Christopher Sahoo $80

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VISION THAT MOVES YOUR COMMUNITY

CALIFORNIA ♦ FLORIDA ♦ TEXASCorporate Office: 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588

Phone: 925.463.0611 Fax: 925.463.3690 www.TJKM.com DBE #40772 ♦ SBE #38780

Rate Schedule

Principal ............................................................................................................... $250/hour Director .................................................................................................................. 230/hour Senior Project Manager ......................................................................................... 210/hour Project Manager .................................................................................................... 180/hour Senior Transportation Engineer ............................................................................. 165/hour Transportation Engineer ........................................................................................ 145/hour Assistant Transportation Engineer ........................................................................ 125/hour Transportation Planner .......................................................................................... 120/hour Assistant Transportation Planner .......................................................................... 115/hour Graphics Designer .................................................................................................. 110/hour Designer ................................................................................................................. 100/hour Technical Staff II ....................................................................................................... 90/hour Administrative Staff ................................................................................................. 80/hour Production Staff ....................................................................................................... 55/hour

Reimbursable Expenses

Travel Cost (per mile, subject to change; based on IRS standard mileage rates) ......... .56

Rates Effective January 1, 2021

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THIRD AMENDMENT TO

CITY OF SEASIDE

PROFESSIONAL SERVICES AGREEMENT

THIS THIRD AMENDMENT, hereby amends the CITY OF SEASIDE PROFESSIONAL SERVICE AGREEMENT dated December 17, 2015, between the City of Seaside, a municipal corporation (City) and Raimi + Associates, Inc., a California Corporation (Consultant), as follows:

1. Paragraph 5. entitled “PAYMENT” is hereby amended to read as follows:

PAYMENT

City agrees to make monthly payments to Consultant an added amount not to exceed $165,000 for time expended and costs incurred to conduct outreach, make updates to documents necessary and complete the tasks which were approved in Exhibit A of the original Professional Services Agreement dated December 17, 2015. Said payments shall be made consistent with the provisions of the original paragraph entitled “PAYMENTS”.

2. City and Consultant agree that all other terms and conditions as set forth in the Professional Services Agreement dated December 17, 2015 shall remain in full force and effect.

IN WITNESS THEREOF, the parties hereto have caused this Third Amendment to the City of Seaside Professional Services Agreement between the City of Seaside and Raimi + Associates, Inc. to be executed this 4th day of March, 2021.

CITY OF SEASIDE Date: RAIMI + ASSOCIATES, INC Date:

By: ___________________________ By: ____________________________ Craig Malin, City Manager Matt Raimi, President and CEO

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RESOLUTION NO. 21-___

A RESOLUTION OF CITY OF SEASIDE

APPROVING A CONTRACT AMENDMENT WITH RAIMI + ASSOCIATES, INC. TO COMPLETE THE GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT

WHEREAS, In 2015, the City entered into a contract with Raimi and Associates to complete aGeneral Plan Update and an Environmental Impact Report; and

WHEREAS, The State of California requires the City to update the General Plan and subsequentenvironmental documents every 5 years; and

WHEREAS, The resulting draft General Plan and draft Environmental Impact Report were paused, due to litigation concerns, and

WHEREAS, This delay has resulted in new State legislation requiring new sections, as well as updating new information since the original draft.

NOW, THEREFORE, BE IT RESOLVED the City of Seaside authorizes the City Manager or designee to execute a contract amendment, including any non-substantive changes, with Raimi + Associates to provide for the additional work required in an amount not to exceed $165,000 in additional funds, which are sourced from the AMBAG REAP grant awarded to the City of Seaside.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside held on the 4th day of March, 2021 by the following vote:

AYES: __ COUNCIL/AGENCY MEMBERSNOES: __ COUNCIL/AGENCY MEMBERSABSENT: __ COUNCIL/AGENCY MEMBERSABSTAIN: __ COUNCIL/AGENCY MEMBERS

_____________________________Ian N. Olglesby, Mayor

ATTEST:

______________________________Lesley E. Milton, City Clerk

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Item No.: 9.B.

TO: City Council FROM: Craig Malin, City Manager BY: Ben Nurse, Housing Program Manager

DATE: March 4, 2021 SUBJECT: ADOPT A RESOLUTION TO REJECT THE BID TO BUILD THE SITE

BUILT ADU AND INSTEAD EXECUTE AGREEMENTS TO MANUFACTURE AND DELIVER TWO (2) PREFABRICATED ADUS

RECOMMENDATION Adopt a Resolution to reject the bid from Avila Construction to build the Site Built ADU, and instead execute agreements with Barrier Structures 360, LLC and Black & Veatch, Inc. and Prefab ADU to each manufacture one (1) prefabricated ADU for a total of two (2) ADUs for a not to exceed cost of $485,000.00, completed by May 2021. BACKGROUND Purpose & Recommendation: Adopt a Resolution to reject the bid from Avila Construction to build the Site Built ADU, and to execute agreements with Barrier Structures 360, LLC and Black & Veatch, Inc. and Prefab ADU to each manufacture one (1) prefabricated ADU for a total of two (2) ADUs and authorize the City Finance Director to spend up to $485,000.00 from ADU Projects account 297-7993-8203. Background:

To promote ADUs, the City Council approved an ADU Demonstration Project that would include two detached ADUs, one site-built and one manufactured that would be used as model homes the public can visit to get a sense of how it may feel to occupy an ADU and

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demonstrate different design types. These two models would be built on the rear of 956 Hilby Avenue in Seaside, which is owned by the City. The ADU Demonstration Project was divided into two request for proposals (RFPs): 1) to construct the site-built ADU behind 956 Hilby Avenue based on the City’s Pre-Approved ADU plans, 2) to design and install one manufactured ADU also behind 956 Hilby Avenue. Both RFPs were released for construction bids on January 22, 2021. The City received one bid from Avila Construction on February 11, 2021 for $503,396.38 to construct the site-built ADU and other site preparations. Staff recommends rejecting the Avila Construction bid as it does not appear prudent for the City to spend the proposed cost to construct a one (1) bedroom ADU unit. Property owners are already submitting permit applications to use the Pre-approved ADU plans and no longer appear to need a demonstration project to convince them of its merit. For the second RFP the City received five bids from the following modular home manufacturers on February 11, 2021 (see Abstract of Bids for details): Vendor Bid

R3 $144,895.00

Ecologic Architects $74,480.00

Mighty Buildings $256,857.30

Barrier 360 Structures, LLC $144,612.02 to $169,385.73 (w/ options)

Black & Veatch, Inc. & Prefab ADU

$180,879 (Elizabeth, 300 SF) to $201,724 (Jake, 390 SF)

Staff reviewed the bids and recommends accepting the bids from Barrier 360 Structures, LLC and Black & Veatch, Inc. & Prefab ADU. These two proposals were deemed best for several reasons: a) short timelines for project completion, b) sturdy, high quality panels used in construction, c) ease of assembly, permitting property owner to assemble if desired, d) no crane or heavy equipment needed for assembly, and e) most esthetically appealing of designs received.

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Staff recommends adding the following options to the Barrier 360 Structures ADU: Barrier 360 Structures, LLC Proposal

Options Description

Clerestory Windows $1,762.50 Upper Windows. Without this, clerestory windows would be replaced with panel walls.

Bath Upgrade, $1,725.00

Kitchen Upgrade, $4,025.00

Roofing $1,725.00 Kit is watertight with just panels. Upgrade includes composite shingles.

Exterior Finish, $4,600.00

Interior Upgrade $2,300.00 Includes textured drywall, bullnose corners.

Flooring Upgrade $2,300.00 Upgrade from stained concrete to engineered wood floors.

Appliance Upgrade $750.00 From Basic to Quality package: Better quality range and fridge, adds washer & dryer combo.

Bike Rack, $750.00

Car Charger, $1,500.00

Total Options $ 8,837.50

Base Price $ 144,612.02

Solar Panels Installation (required per code)

$ 13,000.00

Solar Battery $ 8,000.00

Total Project Price $ 174,449.52

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Staff recommends authorizing the City Manager to enter into agreements with Barrier 360 Structures, LLC, and Black & Veatch, Inc. and Prefab ADU and authorizing the Finance Director to make the necessary transitions. FISCAL IMPACT The total $485,000, including $376,173.52 to build both manufactured ADUs and an estimated $108,826.48 for utility connections and site preparation work will come from the ADU Projects account 297-7993-8203, which has a current balance of $396,304. Staff recommends approving a budget amendment to increase the ADU Projects account (297-7993-8203) by $88,696.00, to be appropriated from the fund balance of the Merged Housing Fund (fund 297), which has an available fund balance of $5,411,033. ATTACHMENTS1. 956 Hilby Ave_ADU Demonstration Project_Bid_Abstract_2-11-20202. 956 Hilby Ave_ADU Demonstration Project_PreFab ADU Recommendation

Images_2-11-2021



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2/11/2021

K Small Local

N Bidder's Business Business

A Base Bid Unit Description Timeline Subs Bond

R Amount Listed Attached

$503,396.38 15 Weeks Y Y Y

$144,895.00 2 bed/1 bath, 400 Sq. Ft. 20 Weeks Y

$74,480.00 Tiny House (Studio) 250 Sq Ft. 10 Weeks Y

$256,857.30 1 bed/1 bath, 400 Sq. Ft. 7 Months N

$144,612.02 to $169,385.73 (w/ options), $174,449.52 w/ solar.

1 bed/1 bath, 512 Sq. Ft. 6 weeks Y

$180,879 (Elizabeth, 300SF) to $201,724 (Jake, 390SF)

1 bed/1 bath, 300 Sq. Ft. or 390 Sq. Ft. 15 Weeks N

ABSTRACT OF BIDS

Avila Construction Company

R3

Project Name: ADU Demonstration ProjectLocation: 956 Hilby Avenue, Seaside, CA

Part 1: Site-Built ADU

Part 2: Design & Install One Pre-Fab ADU

Black & Veatch, Inc. & PreFab ADU

I certify that this is a true tabulation of bids received.

Ecologic Architects, Thomas Rettenwender

Mighty Buildings

Barrier 360 Structures, LLC

Bid Date:

Bidder

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Barrier 360 Structures, LLC

1. 512 SF, 1 Bed/1 Bath. $174,449.52 w/ solar

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O U R P R O P O S E DU N I T

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Black & Veatch & PrefabADU

1. The Jake: 390 SF, 1 Bed/1 Bath. $201,724

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