Scott Biddy Vice Chancellor

Nicholas B. Dirks

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August 8, 2016

RE: Delegations of Authority - Authority to Act on behalf of (vacant) Vice Chancellor, Administration & Finance position

While the Vice Chancellor, Administration & Finance position is vacant, I am delegating to you on an interim basis the authorities currently delegated to that position. I have enclosed a listing of the Presidential Delegations of Authority, Business and Finance Bulletins, and Signature Authority for which you are responsible for on behalf of the (vacant) Vice Chancellor, Administration & Finance position. Your authority with respect to these delegations will remain in effect until the appointment of a new Vice Chancellor, Administration & Finance, and is effective immediately.

Any re-delegations from the former Vice Chancellor, Administration & Finance will remain in effect unless changed by you. Further re-delegations of authority shall be in writing, with a copy to the Office of Ethics, Risk and Compliance Services (qc:::k&fi~iQn.~ '.tijh~rk.t?J~_y ,~gfil.

Enclosure

cc: Chief Campus Counsel C. Patti Chief Audit Executive W. Riley Delegations of Authority Coordinator L. DeBerry

Presidential Delegations of Authority delegated to the Vice Chancellor, Administration & Finance

DA 0124 DA 0303 DA 0415 DA 0554 DA 0777 DA 0782 DA 0828 DA 0864 DA 0865 DA 0916 DA 1058 DA 1064 DA 1097

DA 2055 DA 2069 DA 2073 DA 2075

DA 2085 DA2096 DA 2100

DA 2106 DA 2196 DA 2584

DA2595

DA2598

Sign documents in connection with use of industrial alcohol Adopt traffic regulations Dispose of found and unclaimed property Apply for alcoholic beverage service licenses Grant exceptions to the policy regarding employee-vendor relationships File actions in Small Claims courts Classification authority for staff personnel positions Grant permission for use of the University's campus name Grant permission for use of the unofficial seal of the university Execute certain affiliation agreements with other institutions or hospitals Execute agreements Approve third-party agreements for University Vanpool programs Execute claims against debtors in bankruptcy, in receivership or in liquidation, and against estates of deceased persons Declare official intent to reimburse capital expenditures from proceeds of indebtedness Reduced fee enrollments for selected nursing staff Exception to Staff Policy 40.D.2 - Compensation for holiday work Classification authority for Professional/Support Staff position and Manager/Senior Professional positions Establish local Catastrophic Leave Sharing Programs Execute Certifications of Application for the Hazard Mitigation Grant Program Execute purchase contracts, subcontracts, and standard purchase orders for materials, goods and services to be supplied to the University Enter into written agreements with local law enforcement agencies Write off bad debts Authority to designate representatives of the University who may sign checks, drafts or other orders for the payment of money or initiate electronic transfers of funds against University checking accounts To Approve Settlements of Claims and Separation Agreements With a Value of $100,000 or Less and Voluntary Separation Program Agreements of Less than $50,000 (Non-Academic Personnel) Amendments to the Capital Improvement Program and Transfer of Capital Funds

Business and Finance Bulletins delegated to the Vice Chancellor, Administration & Finance

A-47 A-54 A-59 BUS-2 BUS-19 BUS-38 BUS-46 BUS-49 BUS-55

University Direct Costing Procedures Agency Accounts Costing & Working Capital for Auxiliary & Services Enterprises Authority to Sign Documents in Connection with Use of Tax-Free Alcohol Registration & Licensing of University-Owned Vehicles Disposition of Excess Property and Transfer of University-Owned Property Use ofUniversity Vehicle Cashiering Responsibilities & Guidelines Determination of Financial Feasibility of Projects Requiring Loan Financing

BUS-72 BUS-77 BUS-79 G-28

Establishment and Review of Auxiliary Enterprises Independent Contractor Guidelines Approval Authority for Exceptional Entertainment Approval Authority for Exceptional Travel (Policy & Regulations Governing Travel)

Signature Authority delegated to the Vice Chancellor, Administration & Finance

Signature Attestation and Submission of the Delegated Authority: Project Certification Checklist

Nicholas 8. Dif'ks

C llA N CELl.Ofl

i' HOFl::S~O il OF

1\NTl 1RO POl.OG\'

VICE CHANCELLOR ADMINISTRATION & FINANCE

May 13, 2016

Re: Delegation of Authority 2595 - To Approve Settlements of Claims and Separation Agreements With a Value of $100,000 or Less and Voluntary Separation Program Agreements of Less than $50,000

On November 20, 2008, The Regents issued a new Policy on Settlement of Litigation, Claims and Separation Agreements (available online at: hnQJlr!,'!it~nJ~J,1_niY~Jsit_y9kaUfornifl_,g(fJJ/g9'!~Ina.n.(.~polid§.~/4J.Q.S,htm!). The new Policy amended the Policy on Settlement of Litigation and Non-Employee Claims (approved in September 1995 and amended in July 2000 and May 2006), and replaced the Interim Policy on Separation Agreements and Settlement of Employee Claims.

In accordance with President Napolitano's March 11, 2016 letter to the Chancellors, I am redelegating to you as Vice Chancellor Administration & Finance the authority to approve settlements of non-litigated claims and separation agreements for employment matters of NON­ACADEMIC PERSONNEL, when the consideration paid or received is $100,000 or less. Litigated settlements must be reviewed and approved by the Office of General Counsel or the Regents. Separation or settlement agreements in non-litigated employment matters involving consideration of more than $100,000 will require approval by the President and the proposed agreement must be submitted to me for forwarding to the President

The delegation of authority to approve settlements of non-litigated claims and separation agreements for employment matters of non-academic personnel has been delegated to the Vice Chancellor Administration and Finance.

Notwithstanding the foregoing, all settlements of litigation and claims and separation agreements for Officers of the University or Officers of the Regents will require approval by the Regents, as will any settlements or separation agreements that involve significant questions of University policy.

A report of settlements and separation agreements involving consideration of $50,000 or more must be transmitted to the Office of General Counsel through campus counsel for required reporting to the Regents.

This letter replaces Delegation of Authority 2222 issued on May 29, 2009.

If you have any questions or concerns regarding this delegation of authority, please contact Laila DeBerry, Campus Delegations of Authority Coordinator, in the Office of Ethics, Risk and Compliance Services at 510-643-0233 or via email at deLeg~Jjo_ns@_berl<~l~y.eg_y.

cc: Chris Patti, Chief Campus Counsel Wanda Lynn Riley, Chief Audit Executive Laila DeBerry, Campus DA Coordinator

UNIVERSITY OF CALIFORNIA

BERKl!LEY • DAVIS• JllVINE •LOS ANCELES • MllllCED • IUVBRSlDI! •SAN DISCO• SAN FRANCISCO

CHANCELLORS DIRECTOR, LAWRENCE BERKELEY NATIONAL LABORATORY VICE PRESIDENT, AGRICULTURE & NATURAL RESOURCES

DA2595

SANTA 8AJUllJIA • SANTACRUZ

lltt Pnnldln Street Oeldand. CaHiomla 94607-5200 Phone: (510) 987-9074 Pax:(510) 987-9086 http:/ /www.ucop.edu

March 11, 2016

Delegation of Authoritv--To Approve Settlements of Cloims and Separation Agreements With a Value of $100.000 or Less and Volµntarv Separation Program Agreements of Lesa Than $50.000

On November 20, 2008, The Regents issued a new Policy on Settlement of Litigati.on, Claims an.d Separati.on Agreements (available online at: http://regents.universityofcalifornia.edu/governance/policies/4105.html). The new Policy amended the Policy on. Settlement of Litigati.on. a-nd Non-Employee Claims (approved in September 1995 and amended in July 2000 and May 2006), and replaced the Interim Policy on. Separation. Agreements an.d Settlement of Employee Claims.

The Policy on Settlement of Litigati.on., Claims and Separation Agreements authorizes the President to approve claims and separation agreements with a value of $500,000 or less. As used in the Policy, a "claim" is a disputed demand for payment from an entity or individual (including employees) made other than through litigation (litigation is defined as legal proceedings in the form of a lawsuit, arbitration proceeding, or internal or external administrative proceeding; settlements involving litigation must go through the General Counsel). A "separation agreement" is an agreement with an employee by which the employee separates from University employment, but which does not involve a claim or litigation. Commercial negotiations to adjust amounts payable under a contract shall not be treated as claims.

With the exception of separation agreements reached through Local Voluntary Separation Programs, you are authorized to approve settlements of non-litigated claims and separation agreements for matters under your respective jurisdictions, when the consideration paid or received is $100,000 or less. Litigated settlements must be reviewed and approved by the Office of General Counsel. Per the Implementation Guidelines for Local Voluntary Separation Programs (VSP),

Chancellors, et al. March 11, 2016 Page2

individual VSP severance payments cannot exceed $75,000 and any individual payment of $50,000 to $75,000 must be approved by the President (http://policy.ucop.edu/ _files/da/da2218complete.pdf).

All settlements of litigation and claims and separation agreements for Officers of the University or Officers of The Regents will require approval by The Regents, as will any litigated settlements or separation agreements that involve significant questions of University policy.

A report of settlements and separation agreements involving consideration of $50,000 or more must be transmitted to the General Counsel through your campus counsel for required reporting to The Regents.

This letter replaces Delegation of Authority 2222 issued on May 29, 2009.

cc: Division Leaders, President's Office Universitywide Policy Office