document8

3/10/2016

Portfolio Status at: 10/03/2016

InitiativeOverall %

Complete

Concept

Phase

Definition

Phase

Execution

Phase

Closure

PhaseQuality Scope Time Start Date End Date

Agreed Comm

Date

CAPEX Cost

Indicator

CAPEX

Budget

Forecast /

EAC

CAPEX

Spend to

Date

OPEX Cost

IndicatorOPEX Budget

OPEX Spend

toDateEA Rating

CP97255: AIH IT Projects 97% 100% 100% 97% 0% 01/09/2014 30/06/2016 30/06/2016 $2,464,279 $2,464,265 $2,018,083 $73,522 $48,895

Alignment: Information Technology Project Executive: Norike Ganhao PM: Stuart Elsey 97% 100% 100% 97% 0% 01/09/2014 30/06/2016 30/06/2016

Summary: The AIH Programme is expected to deliver, in phases, the capabilities needed by TIS to deliver information services that meet

Powerlink's business Requirements.

Phase QA

Indicator:Assurance Check: Commentary:

CP96664: Asset Management and Optimisation Plan 52% 100% 100% 17% 0% 30/03/2015 12/08/2016 29/07/2016 $2,445,512 $2,373,267 $979,116 $191,700 $130,496

Alignment: Information Technology Project Executive: Alistair Andrews PM: Brodie Shepperd 50% 100% 100% 14% 0% 30/03/2015 29/07/2016 29/07/2016

Summary: To develop processes and supporting tools for asset management and portfolio planningPhase QA


CP02331: Castlerock NMS Platform Upgrade 1 86% 100% 86% 0% 0% 21/01/2015 21/04/2016 11/03/2016 $303,886 $303,877 $204,471 $0 $0

Alignment: Operational Technology Project Executive: Roger SMITH PM: Sab Linner 84% 100% 85% 0% 0% 21/01/2015 11/03/2016 11/03/2016

Summary: To replace the Castlerock Network Management System (CNMS), used to monitor alarms and provide configuration functionality for

equipment in the telecommunications network.

Phase QA


CP96661: Contract Lifecycle Management System 79% 100% 88% 0% 0% 12/01/2015 20/02/2017 08/01/2016 $226,000 $221,223 $205,883 $320,787 $319,223

Alignment: Information Technology Project Executive: Michael BOYLSON PM: Jodie Perak 76% 100% 86% 0% 0% 12/01/2015 20/02/2017 08/01/2016

Summary: To replace the Contract and Procurement System (CAPS) Microsoft Access Database, used for procurement contract management,

with a commercial off-the-shelf Contract Lifecycle Management System (CLMS).

Phase QA


CP97019: Data Centre Replacement 2014 - 2015 94% 100% 100% 94% 50% 24/02/2015 04/04/2016 04/11/2015 $1,616,000 $1,615,624 $1,590,604 $9,400 $3,968

Alignment: Information Technology Project Executive: Chris HAZZARD PM: Pierre De Villiers 92% 100% 100% 93% 0% 24/02/2015 22/03/2016 04/11/2015

Summary: Project to replace end-of-life equipment in the data centre, which includes mainly networking equipment, servers, and data storage.Phase QA


High Level Summary & Indicators

Projects: Definition to Closure Phases

Total Projects: 22 Total Initiatives: 23

CR001 approved and funds allocated to cover additional effort on ETL and LISPROD. The Task for Promis.E iCAD implementation is on hold awaiting decisions and input from BAU project with Cyient.

LISPROD split tracking for completion end March.

The Project has been working through Assets (Classes, Condition Assets, Degradation and Probability of Failure Curves) and understanding the support data requirements.

Currently negotiating proposed solution and supporting elements of delivery with Commtel. This activity has taken longer than anticipated and has caused a delay in completing current phase.

From a quality perspective, a range of issues exist for shortlisted Tender submissions that is taking longer to address than the estimated timeframe allowed for in the project schedule and is impacting the

completion of the Business Case.

Commissioning completed on agreed commissioning date. Handover to support is in progress, after which project will close. Project OPEX spend will be incurred in February and march 2016. Close date

was extended due to re-estimation of handover activities.

<<<<Previous Reporting Cycle <<<<Previous Reporting Cycle


<<<<Previous Reporting Cycle<<<<Previous Reporting Cycle



Governance and Assurance Executive Committee: Active Portfolio Powerlink Queensland

21 1 1 0

IT Projects OT Projects Tasks Concepts

9 13 0

Definition Execution Closure8 1 13 0 0 0

60

100

Time KPI's % Budget KPI's %

97%

52%

86%

TIME; QUALITY; 79%

94%

TIME; SCOPE; 37%

89%

95%

TIME; 65%

100%

29%

TIME; SCOPE; 97%

95%

QUALITY; 40%

TIME; 86%

TIME; 95%

69%

69%

TIME; OPEX; 77%

QUALITY; 95%

TIME; QUALITY; 96%

94%

08/2014 01/2015 06/2015 11/2015 04/2016 09/2016 03/2017

AIH IT Projects

Asset Management and Optimisation Plan

Castlerock NMS Platform Upgrade 1

Contract Lifecycle Management System

Data Centre Replacement 2014 - 2015

Data Centre Replacement Project 2015-2016

Desktop Replacement Project 2015-2016

Engineering Task Management Enhancements

Enhance Program and Project Management (PADO)

Enhance Warehouse Management

Enterprise Architecture and Business Process Management Tools

Enterprise Business Intelligence Program

Field Services Mobility

Financial Systems Project

InfoServer and AEMO Updates

Intranet Redevelopment Project

Metering and Billing Data Management

Revised Corporate Financial Model

Safety Management System

SAP Program of Works

Security Technology Refresh

Upgrade Smart Plant Foundation

Confidential

InitiativeOverall %

Complete

Concept

Phase

Definition

Phase

Execution

Phase

Closure


Agreed Comm

Date

CAPEX Cost

Indicator

CAPEX

Budget

Forecast /

EAC

CAPEX

Spend to

Date

OPEX Cost


OPEX Spend

toDateEA Rating

CP97069: Data Centre Replacement Project 2015-2016 37% 100% 91% 0% 0% 28/08/2015 01/11/2016 29/01/2016 $47,982 $47,716 $10,718 $0 $0

Alignment: Information Technology Project Executive: Chris HAZZARD PM: Dave Spears 37% 100% 91% 0% 0% 28/08/2015 01/11/2016 29/01/2016

Summary: The objective of the project is the procurement, testing and deployment of replacement equipment for the datacentre assets which

have become technically obsolete during the 2015/16 financial year in order to ensure compliance with Powerlink's Digital Tech

Phase QA


CP97068: Desktop Replacement Project 2015-2016 89% 100% 96% 0% 0% 28/08/2015 30/06/2016 30/06/2016 $1,443,774 $1,443,198 $8,295 $4,950 $0

Alignment: Information Technology Project Executive: Chris HAZZARD PM: Dave Spears 89% 100% 96% 0% 0% 28/08/2015 30/06/2016 28/10/2015

Summary: The purpose of this project is to carry out the replacement of IT desktop and laptops assets due for replacement this financial year.

These assets include desktop computers, laptops, high-end CAD Workstations, Toughbook laptops and other peripherals (e.g.

Phase QA


CP97770: Engineering Task Management Enhancements 95% 100% 100% 100% 20% 07/04/2015 16/03/2016 15/01/2016 $121,674 $98,777 $73,856 $63,800 $38,726

Alignment: Information Technology Project Executive: Alistair Andrews PM: Pierre De Villiers 94% 100% 100% 100% 0% 07/04/2015 16/03/2016 15/01/2016

Summary: The Engineering Task Management application is a SAP application used to manage tasks in I&P and ID&TS. This project

implements enhancements and performance improvements that were identified as requirements since the initial implementation and sub

Phase QA


CP96662: Enhance Program and Project Management (PADO) 65% 100% 100% 87% 0% 25/05/2015 20/11/2015 23/11/2015 $872,424 $871,731 $359,453 $101,775 $51,163

Alignment: Information Technology Project Executive: Deepak OBEROI PM: Dave Spears 65% 100% 100% 70% 0% 25/05/2015 20/11/2015 23/11/2015

Summary: To enhance project and program management practices within PADO by bringing together and aligning the systems and processes to

the new project and program management methodology

Phase QA


CP96770: Enhance Warehouse Management 100% 100% 100% 0% 0% 18/05/2015 15/11/2016 07/04/2017 $3,329,704 $3,329,702 $199,630 $187,349 $65,199

Alignment: Information Technology Project Executive: Daniel BOURKE PM: Jack Garrido 99% 100% 99% 0% 0% 18/05/2015 15/11/2016 07/04/2017

Summary: In order for the WE&S team to succeed in delivering more services to the business with less resources it is critical that a better

way of utilizing it's people is found through the improvement of it's processes and data collection. With the introduct

Phase QA


InitiativeOverall %

Complete

Concept

Phase

Definition

Phase

Execution

Phase

Closure


Agreed Comm

Date

CAPEX Cost

Indicator

CAPEX

Budget

Forecast /

EAC

CAPEX

Spend to

Date

OPEX Cost


OPEX Spend

toDateEA Rating

CP97250: Enterprise Architecture and Business Process Management Tools 29% 100% 29% 0% 0% 05/02/2016 29/04/2016 29/04/2016 $109,458 $109,458 $0 $21,339 $0

Alignment: Information Technology Project Executive: Maurie BRENNAN PM: Adam Richards #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

Summary: Validate and propose a software application solution that fullfills the requirements of the Enterprise Architecture, Business Process

Modelling and Business Systems Teams.

Phase QA


CP96827: Enterprise Business Intelligence Program 97% 100% 97% 0% 0% 04/02/2015 10/03/2016 30/06/2015 $370,000 $369,654 $365,653 $90,000 $89,882

Alignment: Information Technology Project Executive: Deepak OBEROI PM: Jaclyn Elms 90% 100% 90% 0% 0% 04/02/2015 03/03/2016 30/06/2015

Summary: To provide a foundation and capability for Business Intelligence.Phase QA


CP97400: Field Services Mobility 95% 100% 96% 0% 0% 01/06/2015 16/02/2016 22/01/2016 $275,474 $274,586 $243,049 $74,090 $69,166

Alignment: Information Technology Project Executive: Paul HARDCASTLE PM: Jack Garrido 81% 100% 81% 0% 0% 01/06/2015 16/02/2016 22/01/2016

Summary: The Field Services mobility project is about extending the current Mobile data capture solution to Transmission Line Patrols,

Secondary Systems and Routine Telecommunication Maintenance inspections and implement additional functionality to include quasi r

Phase QA


CP96880: Financial Systems Project 40% 100% 100% 40% 0% 01/06/2015 20/01/2017 31/12/2016 $4,071,103 $4,020,594 $514,362 $248,650 $20,449

Alignment: Information Technology Project Executive: Maurie BRENNAN PM: Mark Egan 29% 100% 100% 29% 0% 01/06/2015 20/01/2017 02/09/2016

Summary: To deliver improvement to Financial process and systems associated with cost allocation, budgeting, forecasting, and management

reporting

Phase QA


CP96761: InfoServer and AEMO Updates 86% 100% 100% 77% 0% 21/01/2015 17/06/2016 09/10/2015 $111,837 $111,826 $102,204 $68,379 $55,819

Alignment: Information Technology Project Executive: Gary EDWARDS PM: Pierre De Villiers 80% 100% 100% 61% 0% 21/01/2015 13/05/2016 09/10/2015

Summary: To enhance the InfoServer system, used to conduct analysis of real time and historical market information provided by the Australian

Energy Market Operation (AEMO).

Phase QA


The Delivery project has just commenced. TOR is currently being reviewed by the Project executive. The draft PMP was peer reviewed and will be ready for QA review and PDM review. The GITC contract is

nearly complete.

DMP Approved and Definition Phase in Progress. Requirements gathering and Future State Development in Progress. No issues or risks to report.

Program was handed over with major schedule delay. Project Executive has not agreed for any futher time extension since June 2015. Funding for Definition Phase will soon be exhausted. Governance

issue resolved. Business case is pending on approval.

The Business Case is complete and is currently being reviewed by all relevant PQ stakeholders. The project has slipped a month because of resource allocation issues assigned to the business case revisions.

Stage 1 (Chart of accounts) proceeding to plan. Stages 2&3 (Cost Allocation and New General Ledger) moving to blueprint. There is still work to be done aligning budget and schedule






The project commissioned successfly and on time, and is now entering closure.

Project currently in UAT phase. Training scheduled for week commencing 14 March. Production Go-Live preparations well under way. Change Control required to update Commissioning Date of Project.

Business Case has now been drafted and is currently in review and is expected to be circulated for formal approval WC 29/02/2016. Service Strategy is being drafted to facilitate engagement of Pure

Storage. Scope: Scope changes have been postponed till aft

Business Case approved. CE reduced approved expenditure by $110,000 by removing Shepperd Room scope from project. Project Kickoff scheduled 14 March.





Historical data from AEMO was received but an error in load process introduced a delay which is in the process of being resolved. Vendor assistance is being provided in this process. Commissioning will be

confirmed on successful testing of the full proce


Confidential

InitiativeOverall %

Complete

Concept

Phase

Definition

Phase

Execution

Phase

Closure


Agreed Comm

Date

CAPEX Cost

Indicator

CAPEX

Budget

Forecast /

EAC

CAPEX

Spend to

Date

OPEX Cost


OPEX Spend

toDateEA Rating

CP97130: Intranet Redevelopment Project 95% 100% 96% 0% 0% 05/06/2015 16/03/2016 29/02/2016 $85,339 $79,911 $81,729 $159,869 $141,977

Alignment: Information Technology Project Executive: Michelle PALMER PM: Bianca Power 95% 100% 96% 0% 0% 05/06/2015 02/03/2016 29/02/2016

Summary: To deliver an improved corporate intranetPhase QA


OR96660: Metering and Billing Data Management 69% 100% 69% 0% 0% 13/01/2015 21/06/2016 17/06/2016 $0 $0 $0 $413,817 $302,752

Alignment: Information Technology Project Executive: Stewart Bell PM: Sab Linner 66% 100% 66% 0% 0% 13/01/2015 21/06/2016 17/06/2016

Summary: To provide a solution with effective and efficient automation capabilities to process and store meter data, manage individual meter,

connection point relations and attributes and provide flexible reporting capabilities.

Phase QA


CP97070: Revised Corporate Financial Model 69% 100% 100% 70% 0% 04/09/2015 22/04/2016 22/04/2016 $308,887 $307,119 $162,485 $4,250 $1,732

Alignment: Information Technology Project Executive: Maurie BRENNAN PM: Paul Ravaillion 55% 100% 100% 55% 0% 04/09/2015 22/04/2016 22/04/2016

Summary: This project is to design and build a Corporate Finance modelling tool to assist in Powerlink's Statement of Intent and Corporate Plan

forecasts.

Phase QA


CP97080: Safety Management System 77% 100% 98% 68% 0% 19/01/2015 07/06/2016 25/03/2016 $1,679,949 $1,100,511 $448,928 $332,397 $326,498

Alignment: Information Technology Project Executive: Julia SMITH PM: Jonathan Raftesath 74% 100% 98% 62% 0% 19/01/2015 07/06/2016 25/03/2016

Summary: To provide a solution to facilitate the capture, communication and analysis of key health and safety information and to automate key

health and safety related processes, alerts, information collection, data analysis and real time reporting.

Phase QA


CP96724: SAP Program of Works 95% 100% 100% 93% 0% 06/11/2014 18/04/2016 19/01/2016 $3,702,800 $3,673,375 $3,090,971 $546,000 $311,321

Alignment: Information Technology Project Executive: Chris HAZZARD PM: Dave Thorp 94% 100% 100% 92% 0% 06/11/2014 18/04/2016 19/01/2016

Summary: To upgrade the SAP application landscape to ensure a holistic approach.Phase QA


InitiativeOverall %

Complete

Concept

Phase

Definition

Phase

Execution

Phase

Closure


Agreed Comm

Date

CAPEX Cost

Indicator

CAPEX

Budget

Forecast /

EAC

CAPEX

Spend to

Date

OPEX Cost


OPEX Spend

toDateEA Rating

CP97042: Security Technology Refresh 96% 100% 100% 97% 10% 22/12/2014 30/05/2016 15/05/2015 $306,640 $306,320 $300,327 $19,360 $9,604

Alignment: Information Technology Project Executive: Bruce McClenahan PM: Pierre De Villiers 93% 100% 100% 93% 0% 22/12/2014 19/05/2016 15/05/2015

Summary: To refresh the security technical landscape, to ensure higher probability that the security solutions can evolve and address the rapidly

evolving threat profiles; have reduced chance of obsolescence; and higher supportability over the asset lifecycle.

Phase QA


CP97066: Upgrade Smart Plant Foundation 94% 100% 100% 91% 0% 16/09/2014 06/04/2016 01/11/2015 $604,000 $603,889 $569,719 $106,444 $66,830

Alignment: Information Technology Project Executive: Norike Ganhao PM: Pierre De Villiers 94% 100% 100% 91% 0% 16/09/2014 06/04/2016 01/11/2015

Summary: To upgrade the Smart Plant Foundation system, used for managing technical drawings and secondary system configurations, from

version 4.3.2 to version 5.1.

Phase QA


Portfolio Report as at: 10/03/2016

SPF Hot Fix 6 Production deployment was successfully completed on 25 February 2016.


The Business Case has been signed by the CFO and the Executive Manager and is currently with the CE for review and signing.

Tender documentation issued to market for responses by 7 Apr 16.

Project product is undergoing extensive testing with Dana and 3rd party tester, the complexity of the system was not initially realised. No additional funding has been required to support the testing effort.

Project is expected to complete April 2016.

D

PQ Switch Phase 1 soft go-live is complete. Variation for Power User requested configuration changes will be progressed for Release 1.1. Due to historic SAP project setup rules CAPEX costs are currently

sitting in OPEX, a financial journal to move this am

Overall project is green. TDMS implementation timeframe is requested to be extended due to resourcing and commercial risk. SAP Portal search engine is impacting quality.

Firewall deployment completed, URL filter deployment in progress. Definition phase time flag will remain red on EM direction. Handover to Powerlink support has started. Project will close after URL filter

deployment. Close date extended due to additional







Powerlink Queensland

Confidential

InitiativeOverall %

CompleteQuality Scope

OPEX Cost

Inidicator

OPEX

Budget

OPEX Spend

to DateTime Start Date End Date

Initiatives: Concept Phase

Portfolio Report as at: 10/03/2016

Powerlink Queensland Governance and Assurance Executive Committee: Active Portfolio: Concept Phase

0

01/1900 01/1900 01/1900 01/1900

Confidential

document8

Documents