8 ways to avoid paying too much business tax

StreetFleetVehicle TrackingIntelligent. No fuss. Easy.

Contents

About StreetFleet 1

Tax Logbook (Individual Cars) 2

Tax Logbook (Shared Cars) 3

Car Parking Register 4

Fuel Tax Credits 5

Vehicle Location 6

Odometer Reading 7

Fleet Optimisation 8

Driver Behaviour 9

Case Studies 10

FAQ 11-12

StreetFleet is an Australian owned and operated vehicle

management company that provides organisations with

vehicle management solutions. Our business is unique

in that we offer a full range of services from financing to

purchasing, managing and tracking motor vehicles.

We will appoint a dedicated consultant to your organisation

enabling us to quickly understand your fleet needs and

priorities. Your consultant takes care of everything, from

quoting, advising on and sourcing your vehicles, through

to trade-in, delivery and follow-up.

Your consultant will be there for you, personally attending

to your needs and readily available to advise you on any

fleet matter. You will not be ‘on hold for a short while’ nor

having to explain your story over and over again because

we don’t have a call centre and your consultant will

already have full knowledge of your organisation’s fleet.

It’s because of this unrivalled level of personal service

that our customers consistently report that we are “easy

to deal with”. We have to be, because we don’t require

any organisation to enter an exclusivity contract like other

leasing companies. Your organisation can leave at any

stage.

Consistently, our clients tell us that we “exceed their

expectations” and 95% of them continue to use us and

even the 5% that don’t, are prepared to give us ‘customer

references’ (available on request)!

We work hard to ensure that we are constantly improving

our offering and reducing your fleet costs. We make sure

our fleet reports are more than just organised data by

providing you with real-time actionable insights into your

fleet to help you make the right decisions when required.

What really sets StreetFleet apart is our close working

relationships with our suppliers, whom we treat equally

as well as our clients! We understand that without these

suppliers, we could not provide the highest levels of

customer service to you.

StreetFleet wants you to feel that we are a part of your

team, that you are getting the most from your fleet

management organisation and that together, we can

create a great experience for you and your employees.

This means we are always looking for opportunities and

new ways to go the extra mile and show why we’ve

earned your trust in the first place!

About StreetFleet

1

2

Tax Logbook (Individual Cars)

Take The Hassle Out Of Keeping Logbooks

LogbookMe tax logbook takes the hassle out of

completing a tax compliant logbook.

All recording of trips is automated and the driver simply

classifies trips using a dashboard or smart phone apps.

The Facts

• Minimal effort for the user

• All trips logged automatically every time vehicle is driven

• Instant automatic upload

• Web dashboard and smartphone apps available

• Notifications when a trip is completed

• Simple to use, 2-step trip classification

• Smartphone Calendar Integration (Auto-fills trip descriptions)

• ATO approved (CR2014/27)

• Maximise tax savings

• Affordable solution

• Comprehensive automated reporting

• Eliminates admin and paper work

LogbookMe tax logbook is an ATO approved vehicle logbook. Offering flexible and comprehensive reporting it’s automated trip logging and easy 2-step trip classification making keeping a logbook a breeze.

3

A Tax Logbook That Works For You

Shared cars are often difficult to manage with multiple

drivers and no accountability.

LogbookMe records the driver at vehicle check out and

all trips taken in the vehicle.

The driver then simply classifies the trips when returning

the keys. Live, auditable and comprehensive reporting

stored safely in the cloud.

The Facts

• Minimal effort for the driver

• All trips logged automatically every time vehicle is driven

• No missing trips or missing logbooks

• Driver identification recorded foreach trip

• Manage driver infringements

• Instant automatic upload

• Simple to use, 2-step trip classification


• Maximise tax savings

• Affordable solution



Tax Logbook (Shared Cars)

LogbookMe tax logbook is an ATO approved vehicle logbook. Offering flexible and comprehensive reporting it’s automated trip logging and easy 2-step trip classification making keeping a logbook a breeze.

Car Parking Register

4

Reduce the FBT cost of Employee Parking

Most employers assume employees use car parking each

day when calculating fringe benefits tax which results in

overpayment of tax. LogbookMe automatically tracks and

monitors employee car park usage, reporting on whether

a fringe benefits tax liability exists.

The Facts

• Automated car park usage reporting

• FBT on a day doesn’t apply if:

• Parked less than 4 hours between 7am & 7pm

• Car isn’t driven to employees primary residence


• FBT liability parameters applied to trips in register to determine FBT exempt days

• No employee action required

• Significant tax savings opportunity



LogbookMe car parking register automatically applies all the necessary tax legislative parameters to classify days as taxable or non-taxable to produce tax compliant reports for calculating fringe benefits tax on car parking.

The LogbookMe car parking report allows employers to identify and exclude days that car parking is not subject to FBT based on actual usage records.

Employees simply use the car park as normal and LogbookMe automatically records usage and produces an ATO compliant report at the end of the period.

Great for:• Sales teams who are on the road,• Technicians who are out in the field, • Shift workers, • People who don’t drive in everyday, • Employees who are travelling,• Part-timers/employees with flexible working arrangements

Claim a Cash Refund on Fuel Tax Credits

Fuel tax credit is available as a cash refund on the fuel

tax (excise and/or customs duties) levied on fuel used

for selected business activities. The most common is in

instances where vehicles are used in ‘off-road’ activities

that are not subject to the fuel tax.

The Facts

• Automated monitoring of fuel tax eligible trips

• Accurate claims

• Record of mileage to calculate claim

• Comprehensive automated aggregated reporting


• Auditable substantiation for the claim

• Low cost solution to monitor entire fleet

• Flexible site and project boundaries

• ATO Class Ruling pending

Fuel Tax Credits

5

LogbookMe fuel tax monitor takes the hassle and administration out of monitoring, calculating and claiming fuel tax credits.

Further, the monitoring works automatically in the background without any driver input so your fleet just drives and LogbookMe will calculate the eligible tax credit mileage and produce a periodic report to support the claim.

Locate any vehicle – any time

LogbookMe vehicle locator is an on-demand vehicle

finder. This lets both fleet managers and drivers locate

a vehicle at anytime whether it’s parked, driving or

stationary.

The Facts

• Locate a vehicle at anytime on demand

• Available 24/7

• Track missing or stolen vehicles

• Directions for a driver back to the vehicle (in smartphone app)

• Location accuracy to the nearest 5 metres

Vehicle Location

6

Harness Live Odometer Readings to Maximise Your Fleet

Accurate odometer readings from vehicles in real time

gives fleet managers a new ability to manage the fleet.

No need to guess vehicle usage.

The Facts

• Live accurate odometer for vehicle counted trip by trip

• Accurately schedule servicing, repairs & maintenance

• Proactive management of contract variances and extensions

• Optimise residual values

Odometer Reading

7

Identify areas for increased fleet efficiency and optimisation

LogbookMe Fleet Analytics gives fleet managers a new

level of visibility of how the fleet is used with the view of

identifying factors impacting fleet cost, operating costs

and inefficiencies.

Fleet Optimisation

8

The Facts

• Automated data collection

• Fleet wide comparison

• Customisable filtering from fleet to individual vehicle level

• Comprehensive real time reporting

• Usable intuitive reporting

Fleet managers can easily view driving durations, trip purpose, vehicle usage and filter by customisable parameters such as cost centre, vehicle pool, vehicle type or by time frames at a broad fleet to an individual vehicle level.

Create a Safe Fleet Driving Culture

LogbookMe Driver Safety gives fleet managers visibility

over how the fleet is being driven. Real time alerts are

available as well as periodic reporting on set parameters

such as speeding, braking, acceleration, cornering and

impacts.

The Facts

• Automated data collection

• Fleet wide driver comparison

• Proactively manage drivers in fleet

• Educate and create a safe driving culture

• Manage manufacturer warranty

• Mitigate incidents

• Reduce behavioral driven operating costs

• Manage branded vehicles

• Real time email alerts on incidents

Driver Behaviour

9

Try our novated lease calculator to find out how much you could save.

Visit streetfleet.com.au/novated and whilst you’re there, also check out our great

novated lease video!

Driving Behaviour parameters which we look at include speeding, hard acceleration, hard braking, hard cornering and impacts.

When an event occurs the location is also recorded and can be viewed on a map.

Case Studies

CASE STUDY 1

The Facts

A client is based in NSW, they have 21 employee parking spots. The taxable daily rate is $9. By using LogbookMe,

the client has saved significantly on FBT by choosing the parking register rather than the statutory method.

FBT Savings

CASE STUDY 2

The Facts

The client has 50 cars that were all using Statutory Formula Method due to the lack of internal process to facilitate

and collect valid logbooks from employees. All cars are now using Operating Cost Method (OCM). The FBT liability

on the OCM is calculated based on the business use percentage provided by the LogbookMe device.

An average annual operating cost (GST inclusive) per car is $10,260 and the business use percentage range is from

63% to 96%. The fleet has the same cars with FBT base value (GST inclusive) at $40,000.

FBT Savings

10

What exactly is LogbookMe?

LogbookMe is a cloud-based online platform, which logs

your vehicles trips for FBT reporting purposes. It uses an

external GPS device, which is easily installed in your car

to send information to your account in real-time. At the

end of your logbook period, you simply download a PDF

report which shows your business use percentage ready

to be sent to the ATO.

Is the device compatible with my car?

The device is compatible with all production vehicles

manufactured after 1996. It is plug and play and installation

requires no tools or modifications to your vehicle at all. If

you’re not sure if your vehicle is compatible, just get in

touch with us and we’ll confirm it with you.

LogbookMe doesn’t require any installation or impact vehicle

warranties. It is plug and play and can easily be unplugged at

the end of the logbook period leaving no trace of the logbook

in the car.

How accurate is the data?

LogbookMe uses a combination of GPS locations and

actual vehicle diagnostic data to record the mileage of

a trip with little or no variance with the odometer in your

vehicle. Other logbook apps or devices, which only use

GPS tracking are subsequent to variances because of corner

cutting and loss of GPS signal in tunnels or areas with no signal.

Is the device obstructive?

LogbookMe lives in the car and once installed is out of

sight and out of mind. It doesn’t need to occupy your

cigarette lighter charging point or require any adhesive

on your console or dash. It also wirelessly sends data

automatically so you never need to take it out of the car

to do an upload or worry about cables.

I’m worried about device installation.

LogbookMe is simple to self-install. Generally, installation

takes an average person less than 2 minutes and we

provide video tutorial guides to help out with step-by-

step commentary. When we call it ‘plug and play’ we

mean it literally.

The calendar integration is cool, but is it hard to configure?

Everything is super easy and setup is automated. In most

cases the calendar feature will configure itself the first

time the user uses LogbookMe. If there are any issues

our support team is on hand to help.

Is this product ATO compliant?

Yes. LogbookMe has been approved by the ATO (CR2014/27).

What happens at the end of the logbook period?

Once you’ve finished logging, download your logbook in

PDF or CSV and send to your accountant or fleet manager.

Your logbook will be stored in our secure cloud server for

5 years and you can access it anytime you need. Then,

simply send the device back in the LogbookMe supplied

postage paid envelope and we will recycle it.

I’m concerned about Privacy.

This is something that is regularly raised especially with the

new Privacy Act amendments applying from March 2014.

LogbookMe has an extensive Privacy Statement that

we believe is compliant with the Privacy Commissioners

guidelines and more broadly the Privacy Act.

Further, by way of design, LogbookMe have balanced the

requirement for individual user privacy with the need for

third parties (such as employers, the ATO, etc) to utilise

the information collected and processed in LogbookMe.

FAQ

11

How are you different to all the other logbook apps?

LogbookMe tried all the apps on the market and

discovered there was one underlying problem – it still

required you to do most of the work.

Typically the user needs to remember to start the app

every time they want to start a trip. The app has to run

for the whole duration of the trip, draining the phone’s

battery at the same time. Then the user has to remember

to end the trip upon arrival (while rushing off to wherever

they need to go!).

LogbookMe also found that the GPS accuracy and the

time taken to find the initial location resulted in the trip

information being incorrect or incomplete.

The LogbookMe device overcomes all of these constraints

by collecting all the data automatically from the vehicle,

which enhances the accuracy of the trip records and the

driver doesn’t need to worry about forgetting to start or

stop the log. It even notifies you on our app at the end of

each trip.

The calendar integration overcomes the need to try and

remember what you were doing to classify all the trips

at a later date – just review the feed from your calendar

descriptions and it’s all done for you!

LogbookMe also gives users the flexibility to just drive

then classify the trips at a later time when it’s convenient

for them. All the data is collected and stored safely in the

cloud.

Is there an issue if I change cars part way through?

The class ruling recognises this issue and there is no issue

with the transfer of the device from one vehicle to another.

Simply unplug it and then re-plug it in your new car!

FAQ

12

Is this useful for my business?

LogbookMe has a range of modules that are relevant

and add value to different businesses and industries. Our

product is easily customized and scaled to give clients a

smart solution to cater for their individual requirements.

We can even deploy selected modules for certain vehicles

in the same fleet – we are about delivering what you need,

where you need it.

It seems great, but is it expensive?

StreetFleet and LogbookMe pride themselves on being

able to deliver compelling value in all of their products

and services. This is achieved through highly efficient

resourcing, intelligent design and high-speed scalability

(so we have significant buying power with our suppliers

from the very start).

What if the device doesn’t work – is there a warranty?

We look after the device for the life of your logbook. If

it stops working we will either troubleshoot with you or

deploy a new device within a day.

How can I purchase LogbookMe?

Contact StreetFleet to get a quote and to discuss your

requirements.

1300 273 359 www.streetfleet.com.au [email protected]

1300 273 359 | [email protected] | streetfleet.com.au

8 ways to avoid paying too much business tax

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