7_notes from seattle planning call 10-6-08

8/14/2019 7_notes From Seattle Planning Call 10-6-08

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NOTES FROM SEATTLE PLANNING CALL

10/06/08

Invite w/draft agenda to people ASAP

Where they are now: Leadership Council is coalescing. Have a committee structure inplace. First meetings are just before we come. Will work with full leadership council.

No more than 20 people. More realistically around 10 people.

They need hard core strategic planning for the 8 hours.

Tuesday

Opening (1:00-1:45)

Purpose, objectives, guidelines

What will a community action plan look like if we use this process?

Distinction between a problem-oriented approach and the asset-based approach

Reminder of Hierarchy of ChoicesPlanning, planning, planningunusual for funder to support it (slower is faster;)

Vision (1:45-2:30)

There is sort of a draft vision statement. Look at itand see how we could finalize it.

Maybe 45 minutes. Where to go from herehow to make it good enough for the first

year.

Circulate the core values, purpose, vision, mental models,

Get through more steps with less completionthen go back and finish steps.

BREAK 2:30-2:45

Mental models: Beliefs and assumptions that support our vision (2:45-4:15 p.m.)

Work it in detail

Do not need to have every sector in extreme detail

Follow-up work

Bring examples from other siteswill be well-received

Factors that are Key in Achieving our Vision (4:15-5:00)

Success factors

Wednesday a.m.

9:00 Questions/welcome back (musicsit down and write)

Reading: What surprised you? What inspired you?

9:30 Key Success Factors: Creating the results we want for our community


2/5

11:00 Break/Snacks

11:20 How will we know that were making progress toward the vision?

11:40 Current reality: What does it look like now?

Systemic structures

Mental models

Vision

12:40 So whats next? Where do we go from here?

1:00 End the day

New youth coordinatorfrom Youngstown Arts Center

5 p.m. October 29th --Wednesday dinner: youth discussion 30-60 minute activity; Can

you be there? Open to other community partners for the first time

Road Map on the Wall: Visual to show progress were making throughout the two

half-days

Logistical Questions:

Where should we send things? Send WSU Extension Maggie will bring them over in her

car. Maggie will send the correct address today.

How big is the room? 50 people theater style. About 40 x 30. Windows on two sides.

Tableslong rectangle tables.

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Maggie & Erins Notes (messy):

NOTES: KCFFI Strategic Planning

Agenda

Sorry for the delay. I have been on a brutal travel schedule. I am not sure what is meantby I would also like to understand how Kara incorporates Visions strategies, etc into

her work.. Does this mean the guidelines for the facilitation? How multicultural

engagements is part of the strategy for the work of the collaborative? I am sorry I do notunderstand the question well enough to answer you question.


3/5

By now you should have received the email indicating that I will not be able to join you

all on the call as I am in Las Vegas with my mother who is in the hospital. We will be

able to design the time that will be work with the desired purpose and outcomes as wellas available meeting location times, logistics, etc. The design will ensure that all

participants feel engaged and will be able to walk away with concrete work products. We

can set up a time to review the design with you all before the meeting and make tweaksas necessary.

Will the meeting participants all know each other? How much has this group workedtogether before? These are some of the questions for the call on Monday with Kathy.

Renee has been sitting in on calls with sites to understand how we are applying these

tools, concepts and frameworks for the planning as well as coordinate any TAP group

members who have been observing the sessions. Would it be okay if I share the call ininformation with her to listen in? It is totally up to you all.

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Day 1: 12-5,Day 2: 9-1

Hope to accomplish:

We have a new structure beginning to gel, so theyll know each other, but well need to

really intensively get work done.

Can we spend the first 45 minutes of planning session to talk about what weve done so

far (final draft of vision statement).

Is there a way to do a little group in multiple steps of the matrix so that they can really get

a feel for this VDM?

Im concerned folks are a little stuck. Can we get through more steps with less

completion so we get a better feel?-This is what we did with Iowa, and we continue to help them by phone.

Most likely 10 participants, but max would be 20 people.

-Great, we can get through this much faster with a smaller group.

Start with vision statement, then move to mental models.

Prepare for future conversations

This is a starting point, and not a finishing point. Well emphasize whos not here

today?

When will we know weve done enough?

-1) we will structure so that they think about whos not in the room

-2) by analyzing by sector, all details need not be there right away.


4/5

Should we have a draft list of sectors?

-circulate vision statement, then ask which groups in our community (sectors) will bekey in helping us to achieve this vision? (businesses, employers, transportation, owners

of retail food outlets, health care, farmers market etc)

1.5 hours on mental models

Move from dividing things into parts, to seeing the way that parts interact and affect eachother (causal relationships)

How can we understand what the outcome of the plan will look like, and why this is such

a great set of strategic planning tools.

Emphasize that were not totally behind.

There is some confusion with the difference between programs and activities andpolicy/systems change.

DAY 1: Identifying key success factors

1:00pmIntroduction to work done so far (draft vision etc), and review of last visit notes

(mental models)

1:30pmIdentify key groups necessary to achieve our vision (writing 2-3 key mental

models for each group).GROUPS (Not just policy makers)

Community Members, farmers, schools, parks & rec, public health, community

based organizations, housing groups, businesses, transportation, employers, faith based,community foundation (funders), health care, gardening, owners of retail food stores,

physical activity centers etc.

DAY 2:

9-9:30amstart by asking about what questions have come to mind as a result ofyesterdays discussion

9:30-11:00Key success factors creating the results we want for our communityBreak + snacks

How will we know were making progress towards our mission? When we startimplementing, what will we watch?

11:15-11:40


5/5

11:40-12:30current reality

-If this is what were heading toward, what do we believe it is now? What do the systems

look like? What mental models exist relative to what we talked about yesterday?

12:40Where do we go from here? Wrap up/next steps

7_notes from seattle planning call 10-6-08

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