Prepared by Rebecca Gray, Spring 2017
77th – 78th Model Congress Transition Book
Table of Contents Section 1: Staff Guide I. Recruiting a Staff 2 II. Scheduling/Planning Training 5 III. Preparing Staff Materials 7 IV. Scheduling Staff Roles for the Conference 8
Section 2: Conference Planning Guide I. Pre-Conference Deadlines and Communicating with Schools 10 II. Opening and Facilitating Registration 23 III. Booking a Keynote 33 IV. Scheduling the Conference 35 V. Formatting Legislation 38 VI. Assigning Committees 40 VII. Preparing Folders 43 VIII. Ordering Materials and Supplies 44 IX. Awards Banquet 47 X. Budgeting 48
Miscellaneous Reminders 57
Section  1:  Staff  Guide   I. Recruiting  a  Staff II. Scheduling/Planning  Training III. Preparing  Staff  Materials IV. Scheduling  Staff  Roles  for  the  Conference
1
1
I. Recruiting a Staff
In previous years, 30 students has been the perfect amount because it is likely that 3 or 4 will end up not coming back to campus. The breakdown of the staff is listed below:
Role Number Board Members 4 Committee Staff – 2/room for 3 rooms, 3/room for 3 rooms 14 Runners 6 Additional Staff (Observer Session) 4 Total: 28
For House/Senate Day, you also need to plan for the following: • Chair (2) • Clerk (2) • Parliamentarian (2) • Timekeeper (2) • Observer Session (2-4)
Always have staff apply to be staff members!* This makes it more fair if you plan to limit the amount of staff roles that you will have and it also makes sure that you have everyone’s up-to- date contact information before the conference. It also allows you to collect information and keep track of how much more recruiting you must do. I always make a group chat because people check their phones more often than their emails.
*See example staff application on next page.
Recruiting Resources: • Career Services: J Marshall in career services may know students with an interest in
public policy who are looking to boost their resume. In the past, he has forwarded information I have sent him to students who may be interested and posted about it in the Career Center.
• Professor Walsh: She may know students that are interested in being involved who actively participate in and do well in classes.
• Faculty Judges: Check in with other judges to see if they know any students who might be interested.
• Weekly Buzz: In the fall semester when Model Congress recruitment is I full-swing, I have asked for an announcement with its own box to be included in the Weekly Buzz. This email goes out to all undergrads and can reach people you may now know.
2
2
Model Congress Staff Application Please fill out the form below to secure a spot on the 77th Model Congress Staff. Reach out to model.congress@aic.edu with any issues!
First Last
AIC Email *
Phone Number You will be added to our staff Groupme. *
Anticipated Date of Graduation (from Undergraduate program) *
Major: *
Why do you want to join the Model Congress staff? *
What do you hope to gain from the Model Congress staff experience? *
3
3
rebeccagray
Helpful to verify with Res-Life who needs winter break housing.
rebeccagray
rebeccagray
rebeccagray
Helpful to get an idea of why someone is joining.
rebeccagray
Line
rebeccagray
Line
rebeccagray
Line
rebeccagray
Line
rebeccagray
Line
Please list anything we should know about you as a student at AIC (involvement in orgs, leadership, awards, academic societies, athletics, etc.). This will be used to write your biography for the Model Congress Program. *
Please list any dietary needs or restrictions we should be aware of. All training meals are provided and catered and we don't want anyone to go hungry! *
Is there anything else you'd like us to know?
I agree to the above.
I do not agree to the above.
By checking yes below, I agree to be present for the entirety and training and the conference to take place Monday, January 2, 2017 - Saturday, January 7, 2017. I understand that if I miss any portion of the required training or the conference without prior approval, I may be dismissed from the team. *
4
4
rebeccagray
Text Box
I have found that when you ask members to write their own biographies, some will write ESSAYS that are just not necessary so I would write them to help with length.
rebeccagray
rebeccagray
Text Box
This is mostly important for when people start showing up late or skipping sessions. It is completely unacceptable and by having them agree beforehand it helps facilitate a conversation.
rebeccagray
Line
rebeccagray
Line
rebeccagray
Line
II. Scheduling/Planning Training The training schedule changes every year depending on how many new staff members and returning staff members there are. Training Objectives:
• Become as familiar with procedural manual as possible. • Give each staff member the opportunity to try each role. • Get an idea of who will perform strongly in each role. • Bond as a staff and get to know each other!!! • Become familiar with legislation students have written.
2017 Model Congress Training Schedule:
Monday, January 2, 2017 1:00 PM Training Begins – Meet in Stinger Pub 5:00 PM Salad and Spaghetti Dinner 6:00 PM Training Resumes 8:00 PM Released for the Night
*Meals Provided: Dinner
Tuesday, January 3, 2017 8:30 AM Dunkin Breakfast – Meet in the Stinger 9:00 AM Training Begins
12:00 PM Lunch – Hot Table 1:00 PM Training Resumes 5:00 PM Roast Chicken Dinner
*Meals Provided: Breakfast, Lunch, Dinner
Wednesday, January 4, 2017 8:30 AM Panera Bagels Breakfast – Meet in the Stinger 9:00 AM Training
12:00 PM Lunch – Soup, Salad, Breadsticks 1:00 PM Resume Training 5:00 PM Dinner – Wings Over
*Meals Provided: Breakfast, Lunch, Dinner
Thursday, January 5, 2017 10:00 AM Catered Brunch 11:00 AM Training Begins – Final Prep/Q&A
2:00 PM Time to Pack / Prepare 4:00 PM Conference Begins – Meet in the Learning Commons
*Meals Provided: Brunch, Dinner, Late Night Snack
5
5
Training Meals: Because Chartwells is not fully staffed during break, they allow us to go off-campus for training meals. This saves money and tastes better! I’ve listed some catering friendly local restaurants that we have ordered from in the past that work well. Obviously, this is not an exhaustive list but just something to go off of! Breakfast:
• Dunkin Donuts: There is no need to call ahead here but you’ll want to get there with about 20 minutes to allow them to gather u your order for you because they get overwhelmed with large orders.
• Panera Bread: Order ahead at the Panera website. You can use the school credit card and customize everything online and select the time you want to pick it up.
• Big Y/Stop and Shop: You can go a few days in advance and purchase juice boxes, muffins, bagels, and fruits. You can easily store this stuff in Student Engagement and pull it out when you need it.
Lunch/Dinner:
• Olive Garden: You can order online a few hours in advance and they are awesome with being on time! However, they always forget the breadsticks and then staff members get sad because it is such a tragedy. Never leave without the breadsticks!
• Hot Table: You can order online a few hours in advance. Everyone like being able to customize their panini.
• Red Rose, Tony’s, Siano’s: Party Pizzas can be ordered about an hour advance. • Wings Over: Call to order and it will usually be ready in less than 45 minutes. Wings
Over is not vegetarian friendly unless all they want is celery and french fries. • Bertucci’s: They have great pasta catering if you’re looking to do a Spaghetti dinner.
Order a day in advance online. • D’Angelo’s: Everyone can order their own sandwich or rice bowl. Type up a list of orders
and bring it to them a day in advance. • Boston Market: This is my favorite to do on the first day of training because they deliver
and it is so easy on the most stressful day! Order online a day in advance. • Panera Bread: Just as easy as breakfast, order online and everyone can get their custom
meals. If you give a day’s notice, they will also deliver.
6
6
III. Preparing Staff Materials For training, make sure that each staff member has the following:
• Updated Procedural Manual • Legislative Packet • Clerk Synopsis Forms • Amendment Sheets • Placard • Chair Cheat Sheets • Extra Paper • Pens • Highlighters • Sticky notes
For the conference, make sure that each committee room, House, and Senate have the following:
• Extra procedural manuals • Amendment sheets • Clerk Synopsis forms • Extra chair cheat sheets • Timer • Scrap paper • Pens • Placard holder for podium
7
7
IV. Scheduling Staff Roles
For scheduling that staff for the conference, I find it easiest to make a spreadsheet with all of the roles that need to be filled.
It’s also important to determine roles by order of which one is more difficult to fill:
1. Chair 2. Clerk 3. Timekeeper 4. Co-Chair 5. Parliamentarian 6. Runner
The spreadsheet that I used for committee is pictured below:
8
8
                      Section  2:  Conference  Planning  Guide   I.   Pre-­Conference  Deadlines  and  Communicating  with  Schools     II.   Opening  and  Facilitating  Registration  (Invoice,  Master  Roster,  
Wufoo  Forms)   III.   Booking  a  Keynote  Address   IV.   Scheduling  the  Conference   V.   Formatting  the  Legislation   VI.   Assigning  Committees   VII.   Preparing  the  Folders   VIII.   Ordering  Materials  and  Supplies   IX.   Awards  Banquet   X.   Budgeting  
9
9
I. Pre-Conference Deadlines and Communicating With Schools
The 77th Model Congress was not the best with communication. This year, because you’ll have much of your fees and dates figured out ahead of time, you can begin to communicate with advisors earlier. When you communicate with advisors earlier, it gives them the opportunity to refer additional schools and makes everything run much more smoothly.
Below is some suggested deadlines to set for schools as well as dates to send communication to advisors. It is best to send emails on a Monday or Tuesday because they will have the entire week to read and think about it and it will prevent them from reading it on a Friday and pushing it off over the weekend (and then forgetting about it)!
September Monday, September 4, 2017:
Send out email to advisors announcing registration fees and when registration will open. Also, update website with prices and dates.
Monday, September 18, 2017 – Open Registration: Open early-bird registration and send email announcement.
October Tuesday, October 10, 2017:
Send email announcement reminding advisors that early-bird registration closes October 27.
Monday, October 23, 2017: Send email announcement reminding advisors that early-bird registration closes this Friday.
Friday, October 27, 2017 – Close Early-Bird Registration: Send email announcement reminding advisors that early-bird registration closes today.
November Monday, November 6, 2017:
Send individual email reminders to each school who was registered for the prior year but has not yet registered. Follow up a week later with phone calls to the school to check and see if there has been a change of advisor or if the school is not planning on sending a team.
Monday, November 20, 2017: Send reminder emails to all registered schools that legislation is due December 1.
December Friday, December 1, 2017 – Legislation Due: Send final email reminder asking for legislation submissions.
The following week, reach out to individual schools that are still missing legislation. It might be helpful to make a checklist of what schools have and have not submitted.
Monday, December 11, 2017:
10
10
Send reminder email that rosters and payments are due on Friday and inform that you are diligently working on preparing the legislative packet to be posted online before winter break begins.
Friday, December 15, 2017 – Rosters and Payments Due: A reminder email will likely be necessary. Monday, December 18, 2017 – Post Legislation:
Hopefully at this point, you’ll be ready to post the legislative packet! If not, no worries. Sometimes schools can be insanely late and that’s why we don’t advertise a specific date that the packet will be available. Once it is ready, post it online and email an announcement.
Sample Emails: I’ve included some announcements and communication that I have sent to advisors on the following pages. Ignore the dates sent, remember that I told you that communication and dates were my weakness last year! Nonetheless, I’ve included them in case they can be of any help at all.
11
11
From: Model Congress Cc: O"Shaughnessy, Brian; Scagliarini, Patricia; McQuade, Collin; Gray, Rebecca Bcc: Keith Ireland; Cheryl Relihan; Lynn Leone; Pearson, Mark; Harriganmj; Masters, Andrew;
kjoy@govwentworth.12.nh.us; KERI PITCHER; McLaughlin, Charlotte; Aimee Brown; Liz LeBrun; Dean Berry; atrzasko@stgrsd.org; Gina Markowski
Subject: 77th Annual Model Congress Date: Wednesday, September 28, 2016 1:51:43 PM
Good afternoon Model Congress Advisors,
It is that time of year again; preparation for the 77th Annual Model Congress is underway and we are excited to announce and open registration!
This year’s conference will begin on Thursday, January 5th and will end with the annual awards
banquet on Saturday, January 7th.
We also have a couple of exciting changes to announce. For the first time in nearly 20 years, the entirety of the conference and conference events will take place on our campus. Hotel accommodations will still be available at the Sheraton Monarch Place Hotel. For delegates, observers, and advisors who will be staying at the Sheraton, you will be able to pick up your room keys directly from the hotel reception. Additionally, to improve the shuttle transportation to main campus, we have gone up from a 24 passenger bus to a 46 passenger bus.
Registration Fees for the 77th Model Congress will be as follows:
Delegate/Observer Registration Fee: $135/ student ($110/ Early Bird Rate)
Includes Conference Materials, Lunch on Friday and Saturday, Delegate Social, and Awards Banquet Dinner
Advisor Registration Fee: $95/ advisor ($80 Early Bird Rate)
Includes Conference Materials, Lunch on Friday and Saturday, Advisor Social, and Awards Banquet Dinner
Costs for expanded meal service, and hotel accommodations may be found on the registration form. Registration is open now and can be completed using this link:https://aicengagement.wufoo.com/forms/77th-model-congress-registration/
Early Bird Registration is available from now until October 28th.
Please keep in mind the following additional options available:
Hotel Fee: $270/room for 2 nights. Each room can accommodate up to 4 people.
Also, please keep in mind the following important dates:
December 2 – Legislation Due
December 16 – Delegation Rosters Due and Payments Due
We hope your students are as excited as we are for Model Congress to begin! As always, please reach out if you have any questions.
Many thanks,
13
13
From: Model Congress Cc: O"Shaughnessy, Brian; Scagliarini, Patricia; McQuade, Collin Bcc: Keith Ireland; Cheryl Relihan; Lynn Leone; Pearson, Mark; Harriganmj; Masters, Andrew;
kjoy@govwentworth.12.nh.us; KERI PITCHER; McLaughlin, Charlotte; Aimee Brown; Liz LeBrun; Dean Berry; atrzasko@stgrsd.org; Gina Markowski
Subject: Exciting Model Congress News Date: Thursday, October 20, 2016 4:14:18 PM
Good Afternoon Model Congress Advisors,
I am so excited to announce that we have just launched our new website! This will be your go to resource for registration, legislation, agendas, pictures, and everything else Model Congress.
We have designed special sections of the website geared towards both Advisors and Delegates. Under Delegate resources, students can access the procedural manual, legislation examples, the legislation packet (when it is released), and requirements for legislation submission. We are working on expanding this section to include more resources on preparing specifically for the debate aspect of Model Congress. Under Advisor resources, you can view the procedural manual and request a school visit. We are working on including more specific information on judging methods here as well.
All registration links can be found under Attendance&Registration as well as information about deadlines and fees.
Please take a few minutes to explore our new online headquarters and remember that, as always, we can still be reached by emailing model.congress@aic.edu.
The link to view the website is: www.aicmodelcongress.org
Also, as another reminder, registration is open! We will be accepting early bird registration until next Friday, October 28th.
Best regards,
kjoy@govwentworth.12.nh.us; KERI PITCHER; McLaughlin, Charlotte; Aimee Brown; Liz LeBrun; Dean Berry; atrzasko@stgrsd.org; Gina Markowski
Subject: Reminder: Early Bird Registration Ends Soon! Date: Monday, October 24, 2016 8:31:12 AM
Good morning advisors,
We are just about 10 weeks away from the 77th annual Model Congress and we are busier than ever making all of the arrangements for this year’s conference. The deadline for Early Bird registration pricing is this Friday, October 28, 2016. For any schools who have not registered yet, make sure you take advantage of that discount!
Also, as a reminder, all information for registration can be found on our new website! http://www.aicmodelcongress.org
Please reach out with any questions you might have on participating in this year’s conference.
Best regards,
image001.png
Good evening Aimee, Thank you so much for completing the early bird registration for Pioneer Valley. We are excited you will be returning and I have attached your invoice. As always, please let me know if I can help out in anyway while your students prepare and do not hesitate to reach out with any questions. Many thanks, Rebecca Gray General Chairperson
77th Model Congress Joint-Session American International College http://www.aicmodelcongress.org/
 
 
INVOICE  201707   10.28.2016    
BILL  TO       Pioneer Valley Regional School 97 F Sumner Turner Road Northfield, MA 01360
Attn: Aimee Brown browna@pvrsdk12.org 413.325.7209
 
12 Delegate Registration Fee (Early Bird) $110 $1,320
0 Observer Registration Fee (Early Bird) $110 -
1 Advisor Registration Fee (Early Bird) $80 $80
4 Sheraton Hotel Room Reservation $270 $1,080
0 Thursday Night Dinner $10 -
13 Meal Plan (Breakfast Friday/Saturday, Dinner Friday)
$35 $455
SUBTOTAL $2,935
Thank you for registering! Payment is due by December 16, 2016.
From: Model Congress Bcc: Masters, Andrew; Dean Berry; Liz LeBrun; william.phelan@eastlongmeadowma.gov; Chris Crawford; Aimee
Brown; Keith Ireland; atrzasko@stgrsd.org; Pearson, Mark; KERI PITCHER; Lynn Leone; KERI PITCHER; nkunimoto@mohawkschools.org; kjoy@sau49.org
Subject: Model Congress Updates / Announcements Date: Sunday, December 11, 2016 9:58:15 PM Attachments: T-ShirtOrder.pdf
Hello Advisors,
I hope you are all enjoying preparing for our 77th Annual Model Congress in just a few short weeks! We have begun to work through the legislation you all submitted last week and have begun organizing the legislative packet. As a reminder, if you have not yet submitted your legislation, please do so as soon as possible!
As we get closer to the conference, please remember that our website, AICmodelcongress.org, is the best resource for announcements and other information. We will be releasing a detailed conference schedule shortly!
Additionally, we have opened up preorders for our first ever conference T-Shirt! Please pass the attached information along to your students on how to pre-order a T-Shirt if they wish to do so. We will have a limited amount available at the conference so we strongly suggest pre- ordering before Friday, December 16 at 4:00 PM.
As always, please let me know if you have questions preparing for the conference.
All the best,
77th Session T-Shirt Pre-Order $15 at AICTickets.com
AICModelCongress.org model.congress@aic.edu
From: Model Congress Bcc: Keith Ireland; Cheryl Relihan; Lynn Leone; Pearson, Mark; Harriganmj; Masters, Andrew;
kjoy@govwentworth.12.nh.us; KERI PITCHER; McLaughlin, Charlotte; Aimee Brown; Liz LeBrun; Dean Berry; atrzasko@stgrsd.org; Gina Markowski; Scott, Matthew; O"Shaughnessy, Brian
Subject: Reminder: Submit your legislation this week! Date: Monday, November 28, 2016 4:21:49 PM
Good afternoon advisors,
I am reaching out to remind you all that the legislation is due to be submitted this Friday, December 2 by the end of the day. The legislation should be submitted here: http://www.aicmodelcongress.org/for-delegates
If your delegates have any questions as they near completion on their legislation, we are here to help! Please feel free to send in any and all questions or contact us through our website.
Once every school has submitted their legislation, we will be able to post the final legislation packet online. We will also be able to start forming the committees and we would like to post those as soon as possible as well.
Many thanks,
KERI PITCHER; Lynn Leone; kjoy@sau49.org; william.phelan@eastlongmeadowma.gov Subject: Badge Requests due Friday! Date: Tuesday, December 13, 2016 12:01:26 AM
Greetings advisors,
This is just a friendly reminder that badge requests are due by this Friday, December 16. Please use the form linked here to submit the names of delegates, observers, and advisors: https://aicengagement.wufoo.com/forms/m9e7ivp0yd5vxg/
If in your confirmation email you see any mistakes, please notify me as soon as possible! These badges will be printed next week and it is most important that we have the delegates names mistake free with their assigned placard number.
This form is different than the Hotel Roster that you may have received earlier if you have registered for hotel accommodations and both must be filled out.
Thank you so much for your patience and all of the hard work you put towards preparing in the months leading up to Model Congress.
All the best,
Alexander Trzasko; pearsonm@chatham.k12.ny.us; kpitcher@hwrsd.org; lleone@popefrancishigh.org; nkunimoto@mohawkschools.org; kjoy@sau49.org
Subject: Conference Updates Date: Tuesday, January 03, 2017 9:34:42 AM Attachments: image001.png
Schedule.pdf Importance: High
Good morning advisors,
I am excited to announce that our keynote speaker this year will be Congressman Richard E. Neal, an AIC Alum we are excited to welcome back!
Additionally, I wanted to send a couple of reminders and bits of information regarding this year’s schedule and the differences from last year. Unlike last year, all conference events will take place on campus. A few key points to be aware of are:
Schools staying in the Sheraton hotel should go to the Sheraton on Thursday afternoon, check-in to their rooms, and then take the shuttle to the AIC Campus. Hotel room keys will be available for advisors to pick up at the check-in desk in the Sheraton Downtown at 3:00 PM. Because registration will be in the library, there will be space for delegations to work on reading and researching bills as well as reviewing debate points. Model Congress staff members will be available to review debate points with any delegate who would like to.
I have attached the full schedule. Please let me know if you run into any questions upon review.
Thank you so much for all of the work you do!
Best regards,
  Thursday, January 5, 2017
3:00 PM Hotel Check-In Begins at the Sheraton Monarch Place Hotel 3:45 PM Shuttle Service to American International College from Sheraton
First Sheraton Departure – 3:45 PM Last Sheraton Departure – 5:30 PM
4:00 PM Conference Registration Begins at the Shea Library at American International College - Space available for Delegates to work.
5:00 PM Optional Dinner – Stinger Pub – Must have Pre-Registered 6:00 PM Opening Ceremony
Informal Caucus Emergency Session
8:00 PM Shuttle Service from AIC to the Sheraton First AIC Departure – 8:00 PM Last AIC Departure – 8:30 PM
Friday, January 6, 2017 7:15 AM Shuttle Service to AIC from the Sheraton
First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Committee Session I in Amaron Hall See Committee Assignments for room number.
12:00 PM Lunch in the Dining Commons Committees may go to lunch earlier or later depending on progression of debate.
1:00 PM Committee Session II in Amaron Hall Committees will resume one hour after breaking for lunch as announced by the Chair.
5:00 PM Dinner in the Dining Commons Meal plan required.
5:30 PM Shuttle Service to the Sheraton from AIC Resumes 8:00 PM Delegate Social in the Stinger Pub (below the Dining Commons)
Advisor Social in the International Room in Lee Hall Refreshments Provided
10:00 PM Final Shuttle Departs AIC for the Sheraton
   
77th Annual Joint-Session Schedule of Events (Continued)
Saturday, January 7, 2017 7:15 AM Shuttle Service to AIC from the Sheraton
First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Keynote Address in the Griswold Theatre 10:00 AM House Session I in the West Wing
Senate Session I in the Griswold Theatre Lobby 12:00 PM Lunch in the Dining Commons
Groups may go to lunch earlier or later depending on progression of debate.
1:00 PM House Session II in the West Wing Senate Session II in the Griswold Theatre Lobby
 
From: Model Congress Bcc: "Masters, Andrew"; "Dean Berry"; "Liz LeBrun"; "William Phelan"; "Keith Ireland"; "Aimee Brown"; "Chris
Crawford"; "Alexander Trzasko"; "pearsonm@chatham.k12.ny.us"; "kpitcher@hwrsd.org"; "lleone@popefrancishigh.org"; "nkunimoto@mohawkschools.org"; "kjoy@sau49.org"
Subject: Model Congress Date: Thursday, January 05, 2017 11:43:00 AM Attachments: Committee Assignments.pdf
image001.png
Good morning advisors!
We are finishing up our preparations for the 77th annual Model Congress set to convene tonight at 6:00 PM in the Campus Center Auditorium on campus. I have attached for all of you the committee assignments if your delegates would like to know which bills they will be debating early. Please reach out to us if any issues arise or you have any questions! Our phone number is (413) 205-2915 and there will be someone available to answer the call all throughout the conference. We can also be reached through email. Thank you so much for all the work you have done! It is going to be such a great conference! Rebecca Gray General Chairperson
77th Model Congress Joint-Session American International College http://www.aicmodelcongress.org/
77th$Annual$Joint-Session$ Committee$Assignments$
$ Committee$on$Commerce$ Room:$Amaron$106$ MC#6,#MC#9,#MC#13,#MC#18,#MC#24# # Committee$on$Ethics$$ Room:$Amaron$114$ MC#4,#MC#12,#MC#17,#MC#25,#MC#29# # Committee$on$Education$ Room:$Amaron$113$ MC#7,#MC#10,#MC#19,#MC#21,#MC#23,#MC#28# # Committee$on$Public$Health$ Room:$Amaron$203$ MC,#2,#MC#8,#MC#15,#MC#22,#MC#30# # Committee$on$National$Interest$ Room:$Amaron$303$ MC#1,#MC#14,#MC#20,#MC#26,#MC#31# # Committee$on$Elections$ Room:$Amaron$304$ MC#3,#MC#5,#MC#11,#MC#16,#MC#27# # $
School # First Last Delegation Committee Agawam High School 1 Diana Kulmizev Agawam A Elections Agawam High School 2 Joseph Joyal Agawam A Elections Agawam High School 3 David Javadian Agawam A Commerce Agawam High School 4 Brandon Poole Agawam A Commerce Agawam High School 5 Paul Oberheim Agawam B Ethics Agawam High School 6 Jeremy Venne Agawam B Ethics Agawam High School 7 Zacharey Dion Agawam B Education Agawam High School 8 Tim Goudreau Agawam B Education Agawam High School 9 Alyssa Gravel Agawam C Public Health Agawam High School 10 Gwen Payne Agawam C Public Health Agawam High School 11 Nate Humphries Agawam C National Interest Agawam High School 12 Evan Shannon Agawam C National Interest Chatham High School 13 Destiny Hull Chatham A Education Chatham High School 14 Althea Brennan Chatham A Education Chatham High School 15 Pamala Mountain Chatham A Ethics Chatham High School 16 Gabriela Neven Chatham A Ethics Chatham High School 17 Jack McEachern Chatham B National Interest Chatham High School 18 Katharine Schassler Chatham B National Interest Chatham High School 19 Samuel Kirschner Chatham B Elections Chatham High School 20 Liliana Simon Chatham B Elections Chatham High School 21 Geetika Verma Chatham C Public Health Chatham High School 22 Crystal Baneni Chatham C Public Health Chatham High School 23 Joe Hunter Chatham C Commerce Chatham High School 24 Jenna Skype Chatham C Commerce East Longmeadow High School 25 Jonathan Torcia East Longmeadow A Elections East Longmeadow High School 26 Micaela O'Shea East Longmeadow A Elections East Longmeadow High School 27 Allison Stevens East Longmeadow A Commerce East Longmeadow High School 28 Joey Yacavone East Longmeadow A Commerce East Longmeadow High School 29 Jasmine Sabadosa East Longmeadow B Education East Longmeadow High School 30 Ashley Allen East Longmeadow B Education East Longmeadow High School 31 Madison Wajda East Longmeadow B Public Health East Longmeadow High School 32 Tralee Noonan East Longmeadow B Public Health East Longmeadow High School 33 Philippos Dimitroglou East Longmeadow C Ethics East Longmeadow High School 34 Samuel Leone East Longmeadow C Ethics East Longmeadow High School 35 Madaline O'Shea East Longmeadow C National Interest East Longmeadow High School 36 Jess Wang East Longmeadow C National Interest East Windsor High School 37 Jutsin Turley East Windsor A Elections East Windsor High School 38 Neil Callahan East Windsor A Elections East Windsor High School 39 Stephanie Rodrigue East Windsor A Elections East Windsor High School 40 Dakota Kudra East Windsor B National Interest East Windsor High School 41 Deon Sanchez East Windsor B National Interest East Windsor High School 42 Tithi Patel East Windsor B National Interest East Windsor High School 43 Natalie O'Konis East Windsor C Public Health East Windsor High School 44 Jeffrey Rodrigue East Windsor C Public Health East Windsor High School 45 Kameron Keel East Windsor C Public Health
Kingswood Regional High School 46 Brodie Deshaies Kingswood A Education Kingswood Regional High School 47 Grace Trites Kingswood A Education Kingswood Regional High School 48 Eliza Stevens Kingswood A Commerce Kingswood Regional High School 49 Angeline Balliro Kingswood A Commerce Minnechaug Regional High School 50 Anthony Soares Minnechaug A Ethics Minnechaug Regional High School 51 Nancy Pignatare Minnechaug A Ethics Minnechaug Regional High School 52 Nora Olsen Minnechaug A Education Minnechaug Regional High School 53 Jamison Rohan Minnechaug A Education Minnechaug Regional High School 54 Katie Acciardo Minnechaug B Education Minnechaug Regional High School 55 Cameron McGaffigan Minnechaug B Education Minnechaug Regional High School 56 Zach  Fernandes Minnechaug C Commerce Minnechaug Regional High School 57 James Leone Minnechaug C Commerce Mohawk Trail Regional High School 58 Maximilian Carr Mohawk A National Interest Mohawk Trail Regional High School 59 Aidan Sandvik Mohawk A National Interest Mohawk Trail Regional High School 60 Violet Rawlings Mohawk A Ethics Mohawk Trail Regional High School 61 Lilliana Wells Mohawk A Ethics Pioneer Valley Regional School 62 Gabriel  LaRocque Pioneer A Ethics Pioneer Valley Regional School 63 Ryan Waldron Pioneer A Ethics Pioneer Valley Regional School 64 Kolby Brown Pioneer A National Interest Pioneer Valley Regional School 65 Terrell Hicks Pioneer A National Interest Pioneer Valley Regional School 66 Samantha Belhumeur Pioneer B Public Health Pioneer Valley Regional School 67 Elizabeth Sweeney Pioneer B Public Health Pioneer Valley Regional School 68 Ameilia Pelletier Pioneer B Elections Pioneer Valley Regional School 69 Ella Potee Pioneer B Elections Pope Francis High School 70 Connor O'Neill Pope Francis A National Interest Pope Francis High School 71 Ashley Zecca Pope Francis A National Interest Pope Francis High School 72 Christopher Carey Pope Francis A Public Health Pope Francis High School 73 Mohammad Habboub Pope Francis A Public Health Pope Francis High School 74 Timothy Hurley Pope Francis B Elections Pope Francis High School 75 Connor Martins Pope Francis B Elections Pope Francis High School 76 Ethan Pilon Pope Francis B Commerce Pope Francis High School 77 Matthew Ciesla Pope Francis B Commerce Poultney High School 78 Ethan Colm Poultney A Education Poultney High School 79 Christopher Cook Poultney A Education Poultney High School 80 Gavin Wilbur Poultney A Ethics Poultney High School 81 Codie Messer Poultney A Ethics Poultney High School 82 Deirdre Thacker Poultney B Commerce Poultney High School 83 Kate Harrison Poultney B Commerce Poultney High School 84 Skyler Reyhl Poultney B National Interest Poultney High School 85 Casey Thornton Poultney B National Interest Poultney High School 86 Thomasine Beayon Poultney C Public Health Poultney High School 87 Lindsey Hewes Poultney C Public Health Poultney High School 88 Nadia  Cox Poultney C Elections Poultney High School 89 Baylee  Ickes Poultney C Elections SABIS International Charter School 98 Audrey Straw SABIS A Elections SABIS International Charter School 99 Liam Jansen SABIS A Elections
SABIS International Charter School 100 Mariah Mauke SABIS A National Interest SABIS International Charter School 101 Alaya Ayala SABIS A National Interest SABIS International Charter School 102 Trevaughn Smith SABIS B Ethics SABIS International Charter School 103 Jada Ficarra SABIS B Ethics SABIS International Charter School 104 Rose McCaffrey SABIS B Public Health SABIS International Charter School 105 Nic Audette SABIS B Public Health SABIS International Charter School 106 Zoe Scheffler SABIS C Commerce SABIS International Charter School 108 Kennedy Winslow SABIS C Commerce SABIS International Charter School 109 Brianna Martinez SABIS C Education SABIS International Charter School 110 Evan Tran SABIS C Education Southwick Regional School 111 Allison Scharman Southwick A Commerce Southwick Regional School 112 Elizabeth Tenerowicz Southwick A Commerce Southwick Regional School 113 Sarah Spagnolo Southwick A Ethics Southwick Regional School 114 Chancellor Tang Southwick A Ethics Southwick Regional School 115 Jack Davis Southwick B Education Southwick Regional School 116 Caroline Methe Southwick B Education Southwick Regional School 117 Maggie Drohen Southwick B Public Health Southwick Regional School 118 Bryan Roy Southwick B Public Health St. Joseph Central High School 90 Olivia Bullock St. Joseph A Commerce St. Joseph Central High School 91 Samantha ElSaddick St. Joseph A Commerce St. Joseph Central High School 92 Hannah  Parrot St. Joseph A Ethics St. Joseph Central High School 93 Dakota Brazee St. Joseph A Ethics St. Joseph Central High School 94 Isabelle Lapierre St. Joseph B National Interest St. Joseph Central High School 95 William Sohl St. Joseph B National Interest St. Joseph Central High School 96 Andrew Sohl St. Joseph B Elections St. Joseph Central High School 97 Mike Eurquhart St. Joseph B Elections
II. Opening and Facilitating Registration Registration is when you will collect all of the information that you need to generate conference materials. It is important to diligently organize information as you receive it or it will become overwhelming really quickly.
Step 1: Create the Online Forms I used Wufoo.com to create my forms because the school has an account but you can easily use Exchange forms through your school email address and even google forms. The only form I did not create on Wufoo is the Hotel Roster submission and I will explain why below.
List of forms you will need to create: (I have included copies of the forms I made as a helpful visual.)
1. Registration Form a. This is where schools will give you their general contact information, how many
people are attending, whether they will stay in the hotel, etc. 2. Badge Request Form
a. This is really just where the schools submit their rosters. I titled it a “badge request” because the advisors and students LOVE their name tags so much and they fill this out more quickly than any other form because they don’t want to risk not having a name tag.
3. Legislation Submission a. Because I receive so many emails, I created a form for legislation submission.
That way, all of the submissions are organized in the online program and I do not have to worry about whether or not I lost emails.
4. Hotel Roster Submission a. For this form, I sent each school registered for the hotel a blank excel sheet that
they could fill out. The reason I did this was so that they could visually see how many rooms they booked and each sheet could be unique to the school. I also did not want them to confuse it with the Badge request and then forget to submit one of them if they both looked too familiar.
b. The Hotel Roster might become completely irrelevant to you as Brian had mentioned block-booking rooms and having schools coordinate with the hotel instead of us. THIS WOULD BE SO MUCH EASIER FOR YOU. Make sure you check with him on that and if that is the way you go, ignore everything I said about the Hotel.
SAMPLE REGISTRATION FORMS ON THE FOLLOWING PAGES!
23
23
24
24
Model Congress
Text Box
You can set this so that early-bird will display if the date is early enough. It is not, regular rate will display.
Model Congress
Text Box
Model Congress
Text Box
It is good to get a secondary email because sometimes the firewalls of high school email addresses reject our messages.
Model Congress
Text Box
If "no" is selected, the boxes to input how many students will not show.
Model Congress
Model Congress
Text Box
I always ask them to submit this by delegation because it makes it so much easier to divide into committees.
Model Congress
Text Box
All of the information collected on this form, will be used to start the master roster and create name tags.
26
26
27
27
Model Congress
Text Box
I always ask for the sponsors names again in case what is written here conflicts with the roster/badge request. It will save you time shuffling people around in committee assignments.
Model Congress
Text Box
I always ask for the advisor email in all forms so that a duplicate copy of their submission will get sent to them
II. Opening and Facilitating Registration (Continued)
Step 2: Organize the Information!
As schools register and send information your way, it will need to be organized into one of the three documents:
1. Invoices a. You will need to generate an invoice every time someone registers for the
conference. I used a Microsoft Word invoice template and it was super easy to just add the logo. I included a copy of it on the next page.
2. Master Roster a. This is the entire excel spreadsheet that all attendees are organized. You need to
list their position, school affiliation, and committee assignment. I have included a sample in the following pages.
b. You will also use this to generate name badges using Mail Merge. Matt is a pro at Mail merge and excel but I’ve included a cheat sheet for that as well.
3. Hotel Master Roster a. This will really just be all of the hotel rosters sent back to you and combined. The
hotel will need this information a couple of weeks before the conference. b. Also, this might not even apply next year.
28
28
 
 
INVOICE  201702   9.29.2016    
BILL  TO       SABIS International Charter School 160 Joan St Springfield, MA 01129
Attn: Dean Berry dberry@sics-mail.net 413.478.2496
 
12 Delegate Registration Fee (Early Bird) $110 $1,320
6 Observer Registration Fee (Early Bird) $110 $660
2 Advisor Registration Fee (Early Bird) $80 $160
7 Sheraton Hotel Room Reservation $270 $1,890
20 Thursday Night Dinner $10 $200
20 Meal Plan (Breakfast Friday/Saturday, Dinner Friday)
$35 $700
SUBTOTAL $4,930
Thank you for registering! Payment is due by December 16, 2016.
29
29
rebeccagray
Text Box
Include address that checks should be mailed too! I believe Patty's mailbox is 3L. Some purchasing departments require an invoice number to generate payment so just come up with anything for here.
rebeccagray
Line
rebeccagray
Line
Model  Congress  Master  Roster School Position First Last   Delegate  # Delegation Bill  Sponsor Agawam  High  School Advisor Keith Ireland Agawam  High  School Delegate Zacharey Dion 7 Agawam  B Agawam  High  School Delegate Tim Goudreau 8 Agawam  B Agawam  High  School Delegate Alyssa Gravel 9 Agawam  C * Agawam  High  School Delegate Nate Humphries 11 Agawam  C Agawam  High  School Delegate David Javadian 3 Agawam  A Agawam  High  School Delegate Joseph Joyal 2 Agawam  A * Agawam  High  School Delegate Diana Kulmizev 1 Agawam  A * Agawam  High  School Delegate Paul Oberheim 5 Agawam  B * Agawam  High  School Delegate Gwen Payne 10 Agawam  C * Agawam  High  School Delegate Brandon Poole 4 Agawam  A Agawam  High  School Delegate Evan Shannon 12 Agawam  C Agawam  High  School Delegate Jeremy Venne 6 Agawam  B * American  International  College Chairperson Rebecca Gray American  International  College Staff Cameron Akers American  International  College Staff Bianca Aridou American  International  College Staff Hannah   Belanger American  International  College Staff Antwan Bluster American  International  College Staff Brittany Chalmers American  International  College Staff Alexander   Clark American  International  College Staff Bridget Grim American  International  College Staff Kristen Joseph American  International  College Staff Jenny Labossiere American  International  College Staff Haley Lassiter American  International  College Staff Brian LaValley American  International  College Staff Justin Leaphart American  International  College Staff Kevin   Leblanc American  International  College Staff William Lewis American  International  College Staff Olivia Magni American  International  College Staff Sierra Naughton American  International  College Staff Chrystal Negron American  International  College Staff Sophia Oliveira American  International  College Staff Jennifer Pallazola American  International  College Staff Jean Paul American  International  College Staff Joseph Petrone American  International  College Staff Dante Raggio American  International  College Staff Zacharey Rodriguez American  International  College Staff Malik Webb American  International  College Staff Olivia Webster Chatham  High  School Advisor Peter Cook Chatham  High  School Advisor Mark Pearson Chatham  High  School Advisor Kristen Pearson Chatham  High  School Delegate Crystal Baneni 22 Chatham  C * Chatham  High  School Delegate Althea Brennan 14 Chatham  A * Chatham  High  School Delegate Destiny Hull 13 Chatham  A * Chatham  High  School Delegate Joe Hunter 23 Chatham  C Chatham  High  School Delegate Samuel Kirschner 19 Chatham  B
30
30
rebeccagray
Text Box
All of these columns will be included on name tags except for "bill sponsor"
Chatham  High  School Delegate Jack McEachern 17 Chatham  B * Chatham  High  School Delegate Pamala Mountain 15 Chatham  A Chatham  High  School Delegate Gabriela Neven 16 Chatham  A Chatham  High  School Delegate Katharine Schassler 18 Chatham  B * Chatham  High  School Delegate Liliana Simon 20 Chatham  B Chatham  High  School Delegate Jenna Skype 24 Chatham  C Chatham  High  School Delegate Geetika Verma 21 Chatham  C * Chatham  High  School Observer Coco Carmichael Chatham  High  School Observer Eliza Klingler Chatham  High  School Observer Madeline Powers Chatham  High  School Observer Margot Schassler Chatham  High  School Observer Lily Witazeck East  Longmeadow  High  School Advisor Michael Harrigan East  Longmeadow  High  School Advisor William Phelan East  Longmeadow  High  School Delegate Ashley Allen 30 East  Longmeadow  B * East  Longmeadow  High  School Delegate Philippos Dimitroglou 33 East  Longmeadow  C * East  Longmeadow  High  School Delegate Samuel Leone 34 East  Longmeadow  C * East  Longmeadow  High  School Delegate Tralee Noonan 32 East  Longmeadow  B East  Longmeadow  High  School Delegate Micaela O'Shea 26 East  Longmeadow  A * East  Longmeadow  High  School Delegate Madaline O'Shea 35 East  Longmeadow  C East  Longmeadow  High  School Delegate Jasmine Sabadosa 29 East  Longmeadow  B * East  Longmeadow  High  School Delegate Allison Stevens 27 East  Longmeadow  A East  Longmeadow  High  School Delegate Jonathan Torcia 25 East  Longmeadow  A * East  Longmeadow  High  School Delegate Madison Wajda 31 East  Longmeadow  B East  Longmeadow  High  School Delegate Jess Wang 36 East  Longmeadow  C East  Longmeadow  High  School Delegate Joey Yacavone 28 East  Longmeadow  A East  Windsor  High  School Advisor Andrew Masters East  Windsor  High  School Advisor Daniel Ward East  Windsor  High  School Delegate Neil Callahan 38 East  Windsor  A * East  Windsor  High  School Delegate Kameron Keel 45 East  Windsor  C East  Windsor  High  School Delegate Dakota Kudra 40 East  Windsor  B * East  Windsor  High  School Delegate Natalie O'Konis 43 East  Windsor  C * East  Windsor  High  School Delegate Tithi Patel 42 East  Windsor  B East  Windsor  High  School Delegate Stephanie Rodriguez 39 East  Windsor  A East  Windsor  High  School Delegate Jeffrey Rodriguez 44 East  Windsor  C * East  Windsor  High  School Delegate Deon Sanchez 41 East  Windsor  B East  Windsor  High  School Delegate Jutsin Turley 37 East  Windsor  A * East  Windsor  High  School Observer Louisa Harman East  Windsor  High  School Observer Zaiba Khan East  Windsor  High  School Observer Isabella Shaupp-­Ryan East  Windsor  High  School Observer Nate Tardif Kingswood  Regional  High  School Advisor Ken Joy   Kingswood  Regional  High  School Advisor Kim Kelliher Kingswood  Regional  High  School Delegate Angeline Balliro 49 Kingswood  A Kingswood  Regional  High  School Delegate Brodie Deshaies 46 Kingswood  A * Kingswood  Regional  High  School Delegate Eliza Stevens 48 Kingswood  A Kingswood  Regional  High  School Delegate Grace Trites 47 Kingswood  A * Minnechaug  Regional  High  School Advisor Jacob Grycel Minnechaug  Regional  High  School Advisor Keri Pitcher Minnechaug  Regional  High  School Delegate Katie Acciardo 54 Minnechaug  B *
31
31
Hotel Roster Submission Form
Spreadsheet I sent to School Advisor: Spreadsheet Advisor Sent to Me:
First Last First Last
East Windsor Room 1 East Windsor Room 1 Justin Turley
East Windsor Room 1 East Windsor Room 1 Jeffrey  Rodrigue
East Windsor Room 1 East Windsor Room 1 Deon  Sanchez
East Windsor Room 1 East Windsor Room 1
East Windsor Room 2 East Windsor Room 2 Neil Callahan
East Windsor Room 2 East Windsor Room 2 Dakota Kudra
East Windsor Room 2 East Windsor Room 2 Nate Tardif
East Windsor Room 2 East Windsor Room 2
East Windsor Room 3 East Windsor Room 3 Stephanie Rodrigue
East Windsor Room 3 East Windsor Room 3 Kameron Keel
East Windsor Room 3 East Windsor Room 3 Natalie O'Konis
East Windsor Room 3 East Windsor Room 3
East Windsor Room 4 East Windsor Room 4 Zaiba Khan
East Windsor Room 4 East Windsor Room 4 Isabella ShauppRyan
East Windsor Room 4 East Windsor Room 4 Louisa Harman
East Windsor Room 4 East Windsor Room 4 Tithi Patel
East Windsor Room 5 East Windsor Room 5 Andrew Masters
East Windsor Room 5 East Windsor Room 5 Daniel Ward
East Windsor Room 5 East Windsor Room 5
East Windsor Room 5 East Windsor Room 5
East Windsor Room 6 East Windsor Room 6
East Windsor Room 6 East Windsor Room 6
East Windsor Room 6 East Windsor Room 6
East Windsor Room 6 East Windsor Room 6
32
32
Model Congress
Text Box
The advisor for East Windsor orginially registered for 6 Hotel Rooms so I sent them a spreadsheet with 6 rooms and room for up to 4 people in each room.
Model Congress
Text Box
In the spreadsheet they sent back to me, they realized that they over registered for rooms and did not need 6. Because we caught this with enough time before the conference, we were able to cancel the extra room without being charged.
III. Booking a Keynote Address Thankfully, I never had to find a keynote myself. There were always people on campus that had connections to politicians and public figures and were able to help out. On campus, Bob Cole form Marketing and Vince may have connections to bring someone to campus. Additionally, Brian O’Shaughnessy is really helpful in guiding the process. If it is an off- election year, it is going to be easier to get someone to commit earlier. On the next page, I included a sample letter that I did mail out seeking a speaker that you can reference if it’s helpful.
33
33
Dear Officer Leahy,
My name is Rebecca Gray and I am writing to you on behalf of Model Congress, a student lead organization, at American International College in Springfield. This past January, we hosted regional high school students to participate in a simulated congress. This January, we are very excited to host the 75th annual Model Congress, the longest running of its type in the country! All of the delegates attending will experience the pressure and excitement of a fast-paced debate as well as a one of a kind educational opportunity. In addition, we award scholarships to several delegates exhibiting exceptional performance.
We are looking for a a keynote speaker to address the students and discuss concepts such as opportunities in public service, your personal journey in politics and government, and any other topics you believe to be relevant. I believe that you would be an incredible asset to our program as a speaker. Some notable speakers we have hosted in the past include then congressman Gerald Ford, Joe Biden, John Kerry, and Richard Neal. Your participation would be an incredible experience for the participating high school students. Your leadership in Massachusetts serves as an example of the importance of good, responsible leadership.
The seventy-fifth Model Congress convenes on January 8, 2015. The keynote address is scheduled to be January 8th and the banquet address will be on January 10th. Your involvement would provide students with a unique educational opportunity and we would be honored to host you as a speaker.
Thank you for being such a community influence and thank you for your taking the time to read this letter. Please feel free to contact me at model.congress@aic.edu or (603) 275-4917 with any questions.
Sincerely,
Rebecca Gray General Chairperson, Model Congress 75th Annual Joint Session American International College 1000 State Street Springfield, MA 01109
34
34
IV. Scheduling the Conference This is one of the easiest tasks to accomplish, if your rooms are reserved, and setups are submitted. Also, the best piece of advice I can give you on preparing the conference schedule is to always schedule two observer sessions! Advisors when you only have 1 observer session be like: Step 1: Prepare Schedule Step 2: Reserve Rooms Step 3: Submit Setup Requests to Moose! Proposed 2017 Schedule (Based on Advisor feedback):
Thursday 3:00 PM Hotel Check-In Begins at the Sheraton Monarch Place Hotel 3:45 PM Shuttle Service to American International College from Sheraton
First Sheraton Departure – 3:45 PM Last Sheraton Departure – 5:30 PM
4:00 PM Conference Registration Begins at the Shea Library at American International College - Space available for Delegates to work.
5:00 PM Optional Dinner – Stinger Pub – Must have Pre-Registered 6:00 PM Opening Ceremony
Informal Caucus Emergency Session
8:00 PM Shuttle Service from AIC to the Sheraton First AIC Departure – 8:00 PM Last AIC Departure – 8:30 PM
Friday, January 6, 2017
7:15 AM Shuttle Service to AIC from the Sheraton First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Committee Session I in Amaron Hall See Committee Assignments for room number.
35
35
12:00 PM Lunch in the Dining Commons Committees may go to lunch earlier or later depending on progression of debate.
1:00 PM Committee Session II in Amaron Hall Observer Session I in Amaron Hall Committees will resume one hour after breaking for lunch as announced by the Chair.
5:00 PM Dinner in the Dining Commons Meal plan required.
5:30 PM Shuttle Service to the Sheraton from AIC Resumes
6:00 PM Delegate Social in the Stinger Pub (below the Dining Commons) Advisor Social in the International Room in Lee Hall Refreshments Provided
9:30 PM Final Shuttle Departs AIC for the Sheraton
Saturday, January 7, 2017
7:15 AM Shuttle Service to AIC from the Sheraton First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Keynote Address in the Griswold Theatre
10:00 AM House Session I in the West Wing Senate Session I in the Griswold Theatre Lobby
12:00 PM Lunch in the Dining Commons Groups may go to lunch earlier or later depending on progression of debate.
1:00 PM House Session II in the West Wing Senate Session II in the Griswold Theatre Lobby Observer Session II in the Stinger Pub
5:30 PM Annual Awards Banquet in the Campus Center Auditorium
Changes to Note: The only major change to note is the time of the delegate social. We got feedback that if it was closer to the end of the day, more students would be able to go because there is not so much downtime between dinner. Additionally, staff members would get to get off earlier, allowing them to go to bed earlier because we always know that they’re concerned about getting a good night’s sleep. List of Rooms to Reserve: All rooms can be reserved by Patty. (:
• Amaron 103, 106, 114, 113, 203, 309, 303, 304
• Admissions Conference Room (for Judge’s reception)
• Sprague Boardroom (Judge’s reception Saturday)
• West Wing • Griswold Theatre • Griswold Lobby • Stinger Pub • Campus Center Auditorium • Room for Training!
36
36
Moose is going to be your best friend for set ups. I drove him nuts sometimes during Model Congress, but he is always one of the most supportive people on campus when you start freaking out a little. Room Setup Reminders:
• All Amaron classrooms must be equipped with a tabletop podium. • There must be an AIC podium in the CCA for the banquet, House, Senate, and in the
Griswold Theatre for the Speaker. • There should be two table top mics in the front of House and Senate as well as 1 podium
mic in each room. • Wireless mic should be set up in the Griswold. • Wireless mic should be ready to go in the CCA. • A table needs to be set up in the first floor hallway of Amaron for a water station. • There will need to be about 100 chairs in House and 100 in Senate with 200 in the CCA. • The CCA will be set up as a standard banquet set up. • There should be 12 six foot tables in house for delegates, 2 six foot tables for the staff,
and 2 six foot tables for the judges. The same set up will be in Senate. • There should be one 6’ table on the stage in the CCA to lay out the plaques.
37
37
V. Formatting the Legislation Once all your legislation is formatted, Adobe Acrobat Pro will be your best friend! This is the best program to combine a bunch of files into one single PDF. You may need to purchase a subscription. Basics:
• 1” Margins • 12 pt. Times New Roman or Calibri (pick one and stay consistent) • Single Spaced
2 = Amended (2nd Version) P = Policy Calendar
38
38
2. Highlight text that will
NOT have numbers.
select “continuous” and
“suppress for current
39
39
VI. Assigning Committees Assigning the committees is the most tedious task, in my opinion. It seems overwhelming at first, but just take it step by step. First, start by organizing the legislation into committees. For the past few years, I have organized legislation by general topic and created committees that way.
• Remember not to have more than one piece of legislation by any one school in the same committee as a second piece of legislation from their school.
• Remember to try and keep committees even with regards to how much legislation is in each; five or six pieces is a good amount.
Once the legislation is organized, go through the Delegate Roster and place the sponsors of each bill in their respective committees. When it comes time to assign the rest of the delegates:
• If a school has twelve delegates, they should have two in each committee, so just assign the remaining six that are unassigned to the three open committees.
• Once all 12-delegate schools have been assigned, fill in the rest of committees with an even number of students by switching off which committee they are in going down the list.
A school should only have more than two delegates in a committee if their delegation is only made of three students. In that case, keep the third student in the same committee as the bill sponsors because the students will get nervous if they are alone. On the next page, you can view the assignment spreadsheet if you want to see how I organized it.
40
40
School # First Last Delegation Committee Agawam  High  School 1 Diana Kulmizev Agawam  A Elections Agawam  High  School 2 Joseph Joyal Agawam  A Elections Agawam  High  School 3 David Javadian Agawam  A Commerce Agawam  High  School 4 Brandon Poole Agawam  A Commerce Agawam  High  School 5 Paul Oberheim Agawam  B Ethics Agawam  High  School 6 Jeremy Venne Agawam  B Ethics Agawam  High  School 7 Zacharey Dion Agawam  B Education Agawam  High  School 8 Tim Goudreau Agawam  B Education Agawam  High  School 9 Alyssa Gravel Agawam  C Public  Health Agawam  High  School 10 Gwen Payne Agawam  C Public  Health Agawam  High  School 11 Nate Humphries Agawam  C National  Interest Agawam  High  School 12 Evan Shannon Agawam  C National  Interest Chatham  High  School 13 Destiny Hull Chatham  A Education Chatham  High  School 14 Althea Brennan Chatham  A Education Chatham  High  School 15 Pamala Mountain Chatham  A Ethics Chatham  High  School 16 Gabriela Neven Chatham  A Ethics Chatham  High  School 17 Jack McEachern Chatham  B National  Interest Chatham  High  School 18 Katharine Schassler Chatham  B National  Interest Chatham  High  School 19 Samuel Kirschner Chatham  B Elections Chatham  High  School 20 Liliana Simon Chatham  B Elections Chatham  High  School 21 Geetika Verma Chatham  C Public  Health Chatham  High  School 22 Crystal Baneni Chatham  C Public  Health Chatham  High  School 23 Joe Hunter Chatham  C Commerce Chatham  High  School 24 Jenna Skype Chatham  C Commerce East  Longmeadow  High  School 25 Jonathan Torcia East  Longmeadow  A Elections East  Longmeadow  High  School 26 Micaela O'Shea East  Longmeadow  A Elections East  Longmeadow  High  School 27 Allison Stevens East  Longmeadow  A Commerce East  Longmeadow  High  School 28 Joey Yacavone East  Longmeadow  A Commerce East  Longmeadow  High  School 29 Jasmine Sabadosa East  Longmeadow  B Education East  Longmeadow  High  School 30 Ashley Allen East  Longmeadow  B Education East  Longmeadow  High  School 31 Madison Wajda East  Longmeadow  B Public  Health East  Longmeadow  High  School 32 Tralee Noonan East  Longmeadow  B Public  Health East  Longmeadow  High  School 33 Philippos Dimitroglou East  Longmeadow  C Ethics East  Longmeadow  High  School 34 Samuel Leone East  Longmeadow  C Ethics East  Longmeadow  High  School 35 Madaline O'Shea East  Longmeadow  C National  Interest East  Longmeadow  High  School 36 Jess Wang East  Longmeadow  C National  Interest East  Windsor  High  School 37 Jutsin Turley East  Windsor  A Elections East  Windsor  High  School 38 Neil Callahan East  Windsor  A Elections East  Windsor  High  School 39 Stephanie Rodrigue East  Windsor  A Elections East  Windsor  High  School 40 Dakota Kudra East  Windsor  B National  Interest East  Windsor  High  School 41 Deon Sanchez East  Windsor  B National  Interest East  Windsor  High  School 42 Tithi Patel East  Windsor  B National  Interest East  Windsor  High  School 43 Natalie O'Konis East  Windsor  C Public  Health East  Windsor  High  School 44 Jeffrey Rodrigue East  Windsor  C Public  Health East  Windsor  High  School 45 Kameron Keel East  Windsor  C Public  Health Kingswood  Regional  High  School 46 Brodie Deshaies Kingswood  A Education Kingswood  Regional  High  School 47 Grace Trites Kingswood  A Education Kingswood  Regional  High  School 48 Eliza Stevens Kingswood  A Commerce Kingswood  Regional  High  School 49 Angeline Balliro Kingswood  A Commerce Minnechaug  Regional  High  School 50 Anthony Soares Minnechaug  A Ethics Minnechaug  Regional  High  School 51 Nancy Pignatare Minnechaug  A Ethics Minnechaug  Regional  High  School 52 Nora Olsen Minnechaug  A Education Minnechaug  Regional  High  School 53 Jamison Rohan Minnechaug  A Education Minnechaug  Regional  High  School 54 Katie Acciardo Minnechaug  B Education Minnechaug  Regional  High  School 55 Cameron McGaffigan Minnechaug  B Education Minnechaug  Regional  High  School 56 Zach   Fernandes Minnechaug  C Commerce Minnechaug  Regional  High  School 57 James Leone Minnechaug  C Commerce Mohawk  Trail  Regional  High  School 58 Maximilian Carr Mohawk  A National  Interest Mohawk  Trail  Regional  High  School 59 Aidan Sandvik Mohawk  A National  Interest Mohawk  Trail  Regional  High  School 60 Violet Rawlings Mohawk  A Ethics
41
41
Mohawk  Trail  Regional  High  School 61 Lilliana Wells Mohawk  A Ethics Pioneer  Valley  Regional  School 62 Gabriel   LaRocque Pioneer  A Ethics Pioneer  Valley  Regional  School 63 Ryan Waldron Pioneer  A Ethics Pioneer  Valley  Regional  School 64 Kolby Brown Pioneer  A National  Interest Pioneer  Valley  Regional  School 65 Terrell Hicks Pioneer  A National  Interest Pioneer  Valley  Regional  School 66 Samantha Belhumeur Pioneer  B Public  Health Pioneer  Valley  Regional  School 67 Elizabeth Sweeney Pioneer  B Public  Health Pioneer  Valley  Regional  School 68 Ameilia Pelletier Pioneer  B Elections Pioneer  Valley  Regional  School 69 Ella Potee Pioneer  B Elections Pope  Francis  High  School 70 Connor O'Neill Pope  Francis  A National  Interest Pope  Francis  High  School 71 Ashley Zecca Pope  Francis  A National  Interest Pope  Francis  High  School 72 Christopher Carey Pope  Francis  A Public  Health Pope  Francis  High  School 73 Mohammad Habboub Pope  Francis  A Public  Health Pope  Francis  High  School 74 Timothy Hurley Pope  Francis  B Elections Pope  Francis  High  School 75 Connor Martins Pope  Francis  B Elections Pope  Francis  High  School 76 Ethan Pilon Pope  Francis  B Commerce Pope  Francis  High  School 77 Matthew Ciesla Pope  Francis  B Commerce Poultney  High  School 78 Ethan Colm Poultney  A Education Poultney  High  School 79 Christopher Cook Poultney  A Education Poultney  High  School 80 Gavin Wilbur Poultney  A Ethics Poultney  High  School 81 Codie Messer Poultney  A Ethics Poultney  High  School 82 Deirdre Thacker Poultney  B Commerce Poultney  High  School 83 Kate Harrison Poultney  B Commerce Poultney  High  School 84 Skyler Reyhl Poultney  B National  Interest Poultney  High  School 85 Casey Thornton Poultney  B National  Interest Poultney  High  School 86 Thomasine Beayon Poultney  C Public  Health Poultney  High  School 87 Lindsey Hewes Poultney  C Public  Health Poultney  High  School 88 Nadia   Cox Poultney  C Elections Poultney  High  School 89 Baylee   Ickes Poultney  C Elections SABIS  International  Charter  School 98 Audrey Straw SABIS  A Elections SABIS  International  Charter  School 99 Liam Jansen SABIS  A Elections SABIS  International  Charter  School 100 Mariah Mauke SABIS  A National  Interest SABIS  International  Charter  School 101 Alaya Ayala SABIS  A National  Interest SABIS  International  Charter  School 102 Trevaughn Smith SABIS  B Ethics SABIS  International  Charter  School 103 Jada Ficarra SABIS  B Ethics SABIS  International  Charter  School 104 Rose McCaffrey SABIS  B Public  Health SABIS  International  Charter  School 105 Nic Audette SABIS  B Public  Health SABIS  International  Charter  School 106 Zoe Scheffler SABIS  C Commerce SABIS  International  Charter  School 108 Kennedy Winslow SABIS  C Commerce SABIS  International  Charter  School 109 Brianna Martinez SABIS  C Education SABIS  International  Charter  School 110 Evan Tran SABIS  C Education Southwick  Regional  School 111 Allison Scharman Southwick  A Commerce Southwick  Regional  School 112 Elizabeth Tenerowicz Southwick  A Commerce Southwick  Regional  School 113 Sarah Spagnolo Southwick  A Ethics Southwick  Regional  School 114 Chancellor Tang Southwick  A Ethics Southwick  Regional  School 115 Jack Davis Southwick  B Education Southwick  Regional  School 116 Caroline Methe Southwick  B Education Southwick  Regional  School 117 Maggie Drohen Southwick  B Public  Health Southwick  Regional  School 118 Bryan Roy Southwick  B Public  Health St.  Joseph  Central  High  School 90 Olivia Bullock St.  Joseph  A Commerce St.  Joseph  Central  High  School 91 Samantha El-­Saddick St.  Joseph  A Commerce St.  Joseph  Central  High  School 92 Hannah   Parrot St.  Joseph  A Ethics St.  Joseph  Central  High  School 93 Dakota Brazee St.  Joseph  A Ethics St.  Joseph  Central  High  School 94 Isabelle Lapierre St.  Joseph  B National  Interest St.  Joseph  Central  High  School 95 William Sohl St.  Joseph  B National  Interest St.  Joseph  Central  High  School 96 Andrew Sohl St.  Joseph  B Elections St.  Joseph  Central  High  School 97 Mike Eurquhart St.  Joseph  B Elections
42
42
VII. Preparing the Folders: Below, all of the materials required for folders are listed as well as which folders need each of the materials. For Delegate folders, label the back of placard and the front of folder with their names!
Delegate Observer Advisor Judge
Program X X X Bill Packet X X X X Procedural Manual*
Placard X X* Name Tag X X X X
Delegate Master Roster*
X
Procedural Manual: For the past few years, no procedural manuals have been placed in folders because it is assumed that students have their own printed and annotated copies. I always had a few extras for each room in case someone needed to reference it. Delegate Master Roster: Be sure to only include names of delegates on these rosters; they are the only students with location assignments and the only ones being judged! Invoice: Make sure to mark down whether they have paid or not on the invoice so that advisors do not think that they owe money when they do not. Admissions Advertisement: If you email Jon Scully, he is usually happy to provide some small inserts to place in each folder It’s a good way to promote AIC! Judge Rotations: Julie Walsh will provide you with judge scoring sheets as well as the schedule for judges. Just make sure they are printed and in the judge folders.
43
43
VIII. Ordering Materials and Supplies Campus Marketing Specialists is the best vendor to order:
a. Staff Jackets b. Neck Wallets c. Advisor Gifts (Whatever you decide those should be!)
Our representative’s name is Cyndi Spear and she can be reached by email at Cyndi@campusmarketing.com or by phone at 503-542-8700. Patty also knows how to contact her! WB Mason is the only vendor you’re allowed to order from for office supplies. On the next page, I included the list of everything I’ve ordered for MoCo in the past. Obviously, it is not an exhaustive list of all the resources we have used, but it’s a good start! Patty can place your order for you once your purchase form is complete. DG Graphics is a printer in Somers, CT that has printed the large foam board pictures for us in the past. I was referred to them by a friend who used to work there, but I have found they have better pricing than a lot of printers around here. You may be able to have Marketing place orders for you to save money as well. You may not even need this service, but it is good to be aware of! Their contact info is: info@dggraphicsonline.com Awards Company is where we get the Gavel Plaque and the Senior Gavel from. They also make the EBoard magnetic name tags. Patty can help with this order! The certificate plaques are ordered through bestplaques.com. We still have some in storage, but you might need to order more. Patty can help with these plaques as well! Stephanie Pierce has been our photographer for the past three years. Her rate has stayed the same at $1,600 but it may be time to negotiate a higher rate because of how long it has been the same. I usually have her come to the Emergency Session, 2 hours of committee, a few hours of House/Senate, the keynote speaker, and the Awards Banquet. Her contact info is: spiercephotography@gmail.com Website: http://www.spiercephotography.com BuyTwoWayRadios.com is the website I rented the walkies from. We rented the Motorola CLS1410 Two Way Radio with headsets last year. The Campus Bookstore is where we can order custom two-pocket folders. You may not need to order any for two or three more years.
Page 1 of 3http://wbmason.com/ShoppingCart.aspx
Welcome to wbmason.com Login | Register
Federal Government Customers Enter Keyword
Already a W.B. Mason Customer? You have indicated that your organization already orders from W.B. Mason. Register Now with your organization's Account Number for a more customized purchasing experience. Once associated to your account you will be able to see your Account's pricing, shipping addresses, Order History, and more.
SHOPPING CART 13 Items $175.97
QUICK ORDER CHECKOUT
Create Favorites Lists
+ QUICK ENTRY Add items to cart without leaving the page
Item Price Total CostSelect Action... Sort By...
Sub-Total: $175.97 CONTINUE(TO(CHECKOUTUpdate Cart Empty Your Cart
Post-it® Easel Pads Self-Stick Easel Pads, 25 x 30, White, 30-Sheet Pad MMM559EA Availability: Next Day
$39.99 EA $39.99 1
Remove from cart
BIC® Round Stic Xtra Precision/Xtra Life Ballpoint, Black Ink, 1mm, Medium, 60/Box BICGSM609BK Availability: Next Day
$9.59 BX $19.18 2
Remove from cart
BIC® Brite Liner Highlighter, Chisel Tip, Fluorescent Blue Ink, Dozen BICBL11BE Availability: Next Day
$8.79 DZ $8.79 1
BIC® Brite Liner Highlighter, Chisel Tip, Fluorescent Pink Ink, Dozen BICBL11PK1ND Availability: Next Day
$8.49 DZ $8.49 1
BIC® Brite Liner Highlighter, Chisel Tip, Fluorescent Green Ink, Dozen BICBL11GN1ND Availability: Next Day
$8.79 DZ $8.79 1
Page 2 of 3http://wbmason.com/ShoppingCart.aspx
Remove from cart
Universal® Filler Paper, 8 1/2 x 11, Wide Rule, White, 200 Sheets/Pack UNV20923 Availability: Next Day
$6.99 PK $6.99 1
Remove from cart
PURELL® Spring Bloom Instant Hand Sanitizer, 8oz Pump Bottle, Pink GOJ301412EA3CM Availability: Next Day
$5.99 EA $11.98 2
Remove from cart
Jolly Rancher® Original Hard Candy, Assorted Fruit Flavors, 5 lb Bag JLR884243 Availability: Next Day
$20.59 EA $20.59 1
Sharpie® Flip Chart Markers, Bullet Tip, Eight Colors, 8/Set SAN22478 Availability: Next Day
$10.59 ST $10.59 1
Remove from cart
Southworth® Parchment Specialty Paper, Ivory, 24 lbs., 8-1/2 x 11, 100/Box SOUP984CK336 Availability: Next Day
$18.99 PK $18.99 1
Remove from cart
Neenah Paper Astrobrights® Colored Cardstock, 8 1/2” x 11”, 65 lb./176 gsm., Stardust White™, 250 SHTS/PK WAU22401 Availability: Next Day
$21.59 PK $21.59 1
Sub-Total: $175.97 CONTINUE(TO(CHECKOUT
rebeccagray
rebeccagray
rebeccagray
Protect yourselves, it's flu season.
IX. Awards Banquet For the awards banquet, I reused Maggie’s old speech for three years in a row. I’m pretty sure she reused the previous chair’s as well. I’ve included that below as reference and guidance for explaining the awards and to know the order in which they go. 75th Awards Speech:
And now, to recognize the Model Congress delegates who spent countless hours drafting bills, practicing debate, and preparing for the past couple of days. We are so incredibly impressed with the arguments that you brought and the enthusiasm and passion you all demonstrated.
I first would like to recognize the delegates of Wilbraham and Monson Academy and East Longmeadow High School. This was their first year participating in Model Congress and their performance was outstanding from the crafting of their bills to their eagerness to learn and jump in on debate. Please join me in recognizing these two schools. (claps) School Spirit Award:
Goes to the school that worked well together, came as a team and supported one another throughout the congress, all the while showing school pride: Best Delegation:
Goes to the delegation that worked best together, creating a force to be reckoned with: We would also like to recognize the following students with Honorable Mention: Now for the Place Winners of the 74th Model Congress:
In fourth, receiving a four year scholarship covering a fourth of tuition at AIC: In third, receiving a four year scholarship covering a fourth of tuition at AIC: In Second, receiving a four year scholarship to cover half of tuition at AIC: In first, receiving a full four year tuition scholarship to American International College:
Once again on behalf of American International College I would like to thank all the participants, advisors, judges, and staff that made the 74th Model Congress Possible. I now have the honor of closing the 74th Model Congress and opening the 75th Model Congress. See you all next year! The first-place scholarship, renamed in memory of Kathryn Mauke, has more to say with it. Brian has a copy of a good speech to say when it is time to award that.
47
47
X. Budgeting For Model Congress, there is a larger distinction between the fundraising and budget accounts than other organizations. The budget account, funding received from Student Government, is used to completely cover staff/AIC student related costs including:
• Staff meals during training • Training supplies (WB Mason order) • Staff Outing • Senior Gavels • Jackets • Hotel Rooms (staff) • Contingency Money – Not staff related, but allocated in the budget just in case
The Fundraising account is comprised of all registration fees paid by the schools. This funding should completely cover:
• Attendee Hotel Accommodations • Shuttle Service (via: Michael’s Transportation) • Catering
o Breakfast, Lunch, Dinner both days o Awards Banquet o Delegate Social o Advisor Social
• Folders • Name Tags • Advisor Gifts • Supplies • Awards • Photographer
On the next few pages, I’ve included three documents.
1. Excel spreadsheet created by Brian last year outlining entire conference expected costs. 2. FY 17-18 SGA Request 3. FY 16-17 SGA Request
48
48
Expenses  to  be  Paid  by  Attendees: Cost Rooms,  Parking,  (34  Rooms  at  $252   for  2  nights)   8,568.00$                     Transportation  ($1485) 1,485.00$                     Catering  (Standard  Registration) 12,707.00$               Itemized  Below  (Bold) Friday  Entertainment 500.00$                           Folders 200.00$                           Name  Tags 390.00$                           Advisor  Gifts 160.00$                           Supplies  (pens,  bags,  printing,  etc.) 200.00$                           Awards 227.00$                           Photographer 1,600.00$                     Total  Attendee  Costs 26,037.00$              
Expenses  to  be  Paid  by  SGA: Cost Explanation Staff  Breakfasts 360.00$                           Breakfast  for  3  days