7.7 kew recreation centre redevelopment concept plan · 2019-10-25 · council agenda 28/10/19 city...

Council Agenda 28/10/19

City of Boroondara 4

7 Presentation of officer reports

7.7 Kew Recreation Centre Redevelopment Concept Plan

Abstract

This report seeks Council endorsement of the concept plan and informs Council of the progress of the planning and design phases for the Kew Recreation Centre (KRC) Redevelopment. The Kew Recreation Centre is the oldest aquatic centre in Boroondara and no longer meets the community needs in terms of quality, functionality and the facilities provided. Council as part of the 2018-19 Budget made allowance for the full redevelopment of the Kew Recreation Centre site, which would deliver modern fitness and aquatic facilities suitable for all stages of life at the Kew Recreation Centre.

Rebuilding the centre will encourage greater participation in physical activity and will have significant health and wellbeing benefits for the Boroondara community. The new and expanded centre will cater for a broad range of users from children and families to people with a disability and older adults. There will be more space and access for the community to exercise and socialise.

In November 2018, Williams Ross Architects was appointed for the provision of Architectural Design and Consultancy Services to this project.

Extensive community engagement and user group consultation has been undertaken to inform the project design, with a number of key themes emerging during Stage 2 consultation. These are detailed in the report and have largely been responded to in the updated design. A Cost Plan has been prepared by an independent quantity surveyor. The Cost Plan estimates the overall project cost for the redevelopment of Kew Recreation Centre to be $2m more than the proposed budget in Council’s Long Term Financial Strategy, predominately based on changes made in response to feedback from the community.

Officers' recommendation

That Council resolve to:

1. Note and endorse the concept plan for the Kew Recreation Centre Redevelopment included in Attachment 1 (as annexed to the report).

2. Approve an increase of $2m in the budget allocation for the Kew Recreation Centre Redevelopment Project, which will be included in the Long Term Financial Strategy for 2021-22.



Responsible director: Charles Turner Acting Director Environment and Infrastructure

___________________________________________________________________ 1. Purpose

This report seeks Council endorsement of the concept plan for the Kew Recreation Centre (KRC) Redevelopment Project and to increase the budget allocation for the project in the Long Term Financial Strategy (LTFS) by $2m.

2. Policy implications and relevance to community plan and council plan The KRC redevelopment projects aligns with the following themes of the Boroondara Community Plan 2017-21. • Theme 1: Your Community, Services & Facilities, • Theme 3: The Environment.

The project also aligns with Strategic Objective 1 of the Boroondara Community Plan, being 'Community Services and Facilities are high quality, inclusive and meet a variety of needs now and into the future', and specifically to Strategy 1.1 - 'Plan, maintain and renew multipurpose facilities and sports precincts to meet broad, intergenerational needs of the community now and into the future'.

3. Background The KRC site is situated at 383 High Street, Kew. The Kew Recreation Centre is the oldest aquatic centre in Boroondara and no longer meets community needs in terms of quality, functionality and the facilities provided. Council as part of the 2018-19 Budget made allowance for the full redevelopment of the Kew Recreation Centre site, which would deliver modern fitness and aquatic facilities suitable for all stages of life at the Kew Recreation Centre. Rebuilding the centre will encourage greater participation in physical activity and will have significant health and wellbeing benefits for the Boroondara community. The new and expanded centre will cater for a broad range of users from children and families to people with a disability and older adults. There will be more space and access for the community to exercise and socialise. The redeveloped Kew Recreation Centre will create a facility for the community to improve or maintain health and wellbeing, play team sports, connect with others and meet specialised health needs. The 2018-19 adopted budget makes allowance for consultation and planning with construction to be undertaken from 2019-20 to 2020-22. In November 2018, Williams Ross Architects were appointed for the provision of Architectural Design and Consultancy Services to this project. Extensive community engagement and user group consultation has been undertaken to inform the project design. Williams Ross Architects have completed the ‘ Return Design Brief’ and concept plan for the project. Consultation and engagement with the community and users of the facility has occurred and this feedback has informed the project design.



A Cost Plan has been prepared by an independent quantity surveyor. The Cost Plan reflects the ‘Return Design Brief’ requirements as detailed in section 4a, which include ecologically sustainable design in accordance with Council’s Sustainable Buildings Policy.

4. Outline of key issues/options

a. Project Return Design Brief The ‘Return Design Brief’ and concept plan, as per Attachment 1, prepared by Williams Ross Architects includes the feedback from the community engagement process and input provided by the KRC Steering Committee for the Kew Recreation Centre Redevelopment. The redevelopment works will include:

Two Court Indoor Stadium 8 Lane x 25m Pool Dedicated Warm Water Pool Dedicated Learn to Swim Pool Fully Accessible Water Bodies Aqua Play Area New Family, Group and Accessible Change Rooms Enhanced Café Area Enhanced Dry Fitness Facilities Improved and Expanded ‘Quiet’ Wellness Areas Increased Parking on Site Wellness Pool Crèche and outdoor play area Party Room Fitness Studio’s 1 & 2 Secondary pedestrian entrance and associated ramps from Derby Place Paved entry with green buffer Lifts and accessibility requirements

b. Project cost

A Cost Plan has recently been prepared with the assistance of an independent quantity surveyor. The Cost Plan reflects the ‘Return Design Brief’ requirements, which have been described above. The Cost Plan estimates the overall project cost to be $67.5m which is $2m more than the funding allocated for this project in the Long Term Financial Strategy. c. Project Program Subject to Council endorsing the concept plan, the building works program would proceed with tenders scheduled to be requested in June 2020 and the outcomes reported to Council following conclusion of the tender process. Construction is scheduled to commence in August 2020, and the redevelopment to be completed by mid 2022.



5. Consultation/communication

A significant program of communication and engagement has been conducted to understand the local community needs and aspirations for the Kew Recreation Centre. The consultation included facilitated on-site conversations, and a survey of participants, staff, and local residents.

The engagement aspect of this project has been undertaken in two stages.

Prior to consulting with the community the following key objectives for the new KRC were identified:

Facilities for all ages, abilities and fitness levels Meet the current and future demands of the community Provide a range of options for improving health and wellbeing Provide the opportunity to socialise.

Stage 1 consultationStage 1 consultation occurred in August and September 2018. This consultation was undertaken to seek input from the community into what they wanted to see in the new KRC, and asked how important the above objectives were to them.

Over 1,500 people provided feedback in a number of ways including an online survey, public workshops, pop up sessions and targeted workshops with key stakeholders.

As well as the key objectives, as outlined above, being strongly supported by the community, Stage 1 consultation also highlighted key activities for the new KRC to include. These were spa and sauna, lane swimming, aqua play, gym and group exercise, rehabilitation and warm water exercise, coffee and socialising and swimming lessons.

The community also highlighted the importance of improved parking and access and changing rooms, increased pool spaces and the need for the building to be fully accessible. This feedback was use to develop an initial design to test with the community during Stage 2 consultation.

Stage 2 consultationStage 2 consultation occurred from early September to mid October 2019. During this consultation Council presented a draft concept option and sought feedback in a number of ways including public workshops, pop up sessions, online surveys and targeted workshops.

In total close to 1,000 people provided feedback and some clear themes emerged. These are outlined below and have been incorporated into an updated design where appropriate as per Attachment 1.

Themes emerging from Stage 2 consultation period:

Need for a creche. There was strong sentiment from the community that the centre needed to have a childcare facility in order to support parents to participate in physical exercise. Based on this feedback a creche has been added into the updated design.



Increased size of Studio 1. This was requested by a large number of people based on a need to allow for future growth. Studio 1 has been extended by 50m2 in the updated design.

Secondary pedestrian entrance with ramp. Feedback was received about the lack of an alternative pedestrian entrance/exit and the focus of the current pedestrian access point being onto Disraeli Street. Based on this an additional pedestrian access point (with ramp) has been included from Derby Place.

Party room. The proposed concept option had a party space included on pool deck, however there was support to included a dedicated room with better amenities to host parties and be used for meetings and other community purposes.

Water play area. People supported a design for an aqua play area that caters to a wide range of children and young people, including the possibility of having a water slide. This is being further developed during the detailed design phase, with an allowance included in the budget to ensure the aqua play space is able to meet the needs of a wide range of age groups.

Traffic in Disraeli Street. A large number of Disraeli Street residents in particular rasied concerns about the potential increase in traffic as a result of the car park exit/entrance into Disraeli Street. Officers have confirmed that a secondary exit/entrance is required due to the size of the new building and car park, but have committed to work with local residents to try and minimise the impact to Disraeli Street. This will include controlling this entry/exit and looking at changes to the other vehicle entry point at Derby Place, alongside potential treatments to Disraeli Street. This will require further discussions with residents over the next few months.

Impact on resident amenity, both during construction and from the final design. It is officers intention to work through this with neighbours over the next few months. While officers are seeking endorsement of the floor plans there remains an opportunity to work with immediate neighbours on things like screening, window placement and the visual appearance of the final building.

A number of other minor updates were also made to the design including an increase in the number of family parking spaces and the re arrangement of some components to fit in the items listed above.

Once the concept plan has been endorsed Williams Ross will proceed to Schematic design and the final drawings showing the detailed layout and elevations will be displayed at the KRC. Regular bulletins will also be prepared and distributed to keep people informed and information regarding the updated design will be sent to interested parties immediately following endorsement of the design by Council.



The current concept plan meets the Identified Key Objectives:

Objective 1: Meet the current and future needs of the community

The new KRC will have larger and more functional spaces. This is achieved by creating a range of components that will allow the community to improve or maintain health and wellbeing, play team sports, connect with others and meet specialised health needs. Objective 2: Facilities for all ages, abilities and fitness levels.

The new KRC will provide a facility for a broad cross section of the community regardless of age, abilities and fitness levels. This will be achieved by including a range of inclusive and welcoming spaces that offer a number of different options for people to improve their physical and mental health and wellbeing.

Objective 3: Provide a range of health and wellbeing options.

The new KRC will provide the opportunity for community members to access a range of programs and facilities that improve both their physical and mental health and wellbeing.

Objective 4: Opportunities to Socialise

The facility will encourage attendees to make social connections and foster a sense of community. This will be achieved by including spaces that can be accessed by users and non users and ensuring there is a good visual link between key components. Key Council departments that have had input and worked collaboratively on this project including, Family Youth and Recreation, Projects and Strategy, Communication and Engagement, Traffic and Transport, Parks & Infrastructure and Environment & Sustainable Living.

The project Steering Committee comprising Councillors Phillip Healey, Jim Parke and Felicity Sinfield has met regularly to be briefed on the project status and has provided input into the project development.

Subject to Council’s consideration of this report, a further phase of communication will commence to inform the community about the updated concept plan. This will include a summary of key themes from the consultation and the changes made as a result of the community feedback.



6. Financial and resource implications

The cost plan based on the draft concept used for Stage 2 consultation was within the project budget of $65.5m. However, with the inclusion of the following four items:

Crèche and associated play area, Increase in size for Studio 1 program room, adjacent to the gym, Secondary entrance and associated ramps from Derby Place, Party room

and further refinement of the design lead to the cost plan for the updated concept to be $2m more than the allocated funding, which would be required in 2021-22.

Advice from the Chief Financial Officer is that the this $2m can be funded in the Long Term Financial Strategy noting the reduced capacity for other as yet unidentified projects in the 2021-22 Financial Year.

7. Governance issues

The implications of this report have been assessed in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.The officers responsible for this report have no direct or indirect interests requiring disclosure.

8. Social and environmental issues

Recreation Centres play a critical role in connecting people in local communities. The upgrade of the Kew Recreation Centre will enable the facility to meet the current and future needs of a growing and increasingly population. The services include support to achieve health goals and improving well being.

9. Conclusion

The Return Design Brief has been prepared by Williams Ross Architects and upon endorsement of the concept plan detail design and documentation of the project will proceed in preparation for the upcoming tender processes. Officers recommend that the concept plan included in Attachment 1 be endorsed.

Director: Charles Turner, Acting Director Environment and Infrastructure

Report officer: Michael Le Grange, Project Manager, Projects and Strategy

Ke w R e c r e a t i o n C e n t r e R e d e v e l o p m e n t

Ke w R e c r e a t i o n C e n t r e

C o n c e p t P l a n

22 October 2019


City of Boroondara Attachment 7.7.1 11

Ke w R e c r e a t i o n C e n t r e R e d e v e l o p m e n tS i t e R e s p o n s e

M a i n Ve h i c l e A c c e s s

L o a d i n g & M i n o r Ve h i c l e A c c e s s

Tr a m S t o p

Tr a f f i c L i g h t s

Pe d e s t r i a n A c c e s s

L e g e n d

* Fa c i l i t y R e c e p t i o n

N e w & E x i s t i n g Tr e e s

M a i n Pe d e s t r i a n E n t r y

Ve h i c l e C i r c u l a t i o n u n d e r

N e w Fa c i l i t y

N E WK E W R E C R E AT I O N C E N T R E

F O OT P R I N T

*

22 October 2019



Ke w R e c r e a t i o n C e n t r e R e d e v e l o p m e n tLevel 1 Plan

22 October 2019



Ke w R e c r e a t i o n C e n t r e R e d e v e l o p m e n tB1 Car Park

M a i n Ve h i c l e A c c e s s

L o a d i n g & M i n o r Ve h i c l e A c c e s s

Pe d e s t r i a n A c c e s s

L e g e n d

* Fa c i l i t y E n t r y

*

22 October 2019



Ke w R e c r e a t i o n C e n t r e R e d e v e l o p m e n tIndicative Landscape Plan

22 October 2019

N E WK E W R E C R E AT I O N C E N T R E

F O OT P R I N T



7.7 kew recreation centre redevelopment concept plan · 2019-10-25 · council agenda 28/10/19 city...

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