Based on flexible, managed participation groups,INOVEM Collaborate integrates with your own emailsystem and back-office applications; blends seamlesslyinto your online presence and identity; adapts tomultiple information, collaboration and consultationtasks; and boosts productivity while reducing time,travel and waste paper.

INOVEM Collaborate enables teams and individuals tobe members of one or many groups, to keep in touchon fast moving and dynamic projects through instantnotifications. A full audit trail of versions, updates andcomments, tasks, discussions and other projectinformation makes it easy for new members to jointeams and have all the information at their fingertips.

IDEAL FOR…

Boosting internal productivity

•managing and delivering projects within and across departments

•developing ideas and sharing best practice

•assisting legal and procurement teams

•preparing specifications, proposals and collateral

• co-ordinating product and service development

Driving external collaboration

•administering committees and working parties

•engaging with stakeholders and special interest groups

• supporting customer and partnership networks

• facilitating focus groups and market research

Enabling wider engagement

•creating self-support groups and keeping interestedparties informed

• implementing informal consultation and discussion groups

•publishing meeting reports, specifications and FAQs

•providing information to press and media

KEY FEATURES

Easy to get startedINOVEM Collaborate is designed for fast and easy set-upand management, enabling you to get the maximum valueout of the system right from the word go – and go ondoing so as it flexes and adapts to new tasks in the future.

You decide who can Create a New Group – anyone, or just authorised users. Setting up and configuring new groups by topic specialists and team leaders is fast and easy.

Pre-defined Group Templates are available in thesystem, or you can create your own and repeat bestpractice from previous groups.

Fits in with the way you workAs well as working within your own online identity,INOVEM Collaborate overcomes the constrainedapproach of one-size-fits-all application interfaces by providing extensive configurability, so you cancustomise site navigation the way you want it. With little or no training, approved Group Managers can change the purpose, functionality, navigation andlook and feel of the site to suit individual projects,groups or even individuals.

Part of the pioneering INOVEM Inclusionware™ range, INOVEM Collaborate is apurpose-built online team working environment designed to improve information, co-ordination, group communication, task and project management, contentdevelopment and knowledge sharing.

I N O V E M C O L L A B O R AT ET H E P O W E R F U L , A D A P TA B L E T E A M W O R K I N G E N V I R O N M E N T

customise site look and feel

use people finder to invite participants

Email Integration is used to stimulate participation andteam working. INOVEM Collaborate works seamlesslywith all familiar email clients so that notifications andsubsequent responses are stored centrally and linkedto the related group content and activities to providecontext and insight. Automatically indexed, they can bequickly searched and retrieved by group members.

Building the knowledgebaseKey to the service is a self-maintaining, user-definableStakeholder Database. Participants can be allowedto register themselves on the site – you don’t needa system administrator to ‘create an account’.Users update their own profiles using multi-layeredinformation that enable them to be involved in theirareas of interest.

The People Finder allows you to mine the informationstored in your group databases – not only user profilesbut also their past involvement – to identify who to invite

to participate in new projects or discussions. Members canpre-register their interests, and managers can populatenew groups quickly with profile-matched candidates.

All content, such as documents and discussions, is indexedfor Group Search by type, date, originator or othercategories. Familiar interface searches within or acrossgroups, with fuzzy matching and result scoring helps newgroup or team members get up to speed.

Scalable, reliable and secureDeveloped by the same team that builtSmartGroups.com, which supported tens of millions of users, INOVEM software is designed to be highlyscalable. Currently used to assist a range of needs,from small informal teams to large infrastructure projects,INOVEM Collaborate has a proven track record forsecurity, high availability and system performance.

easy to apply access control

HOW IT WORKS

INOVEM Collaborate provides group members with a complete online environment and toolset to enablethem to share information, create discussion anddevelop joint output.

Group workspaceThe customisable, brandable Group Home Page is the ‘shop window’ of each group. Create your ownnavigation, menus and guidance notes to suit theproject or group composition.

Store and share information within your group anddefine your own hierarchical Group Folders. Store by topic or business function, control what types ofinformation can be created in each folder, and manageaccess and modification rights.

Simple Access Control tools let you determine whosees what and who does what within each group.Groups and their contents can be made public orprivate in one easy switch, and you can set user rightsdown to individual member and individual item level.

BUILD YOUR BRAND’S REPUTATIONFOR COLLABORATION – WITHINOVEM CHAMELEON INTEGRATION

A key feature of all INOVEM Inclusionware™ isits ability to melt into the background, taking onyour own online style and identity to ensurethat your brand benefits to the maximum frominvolvement initiatives.

INOVEM Collaborate can be set up to fullyemulate your online presence. It can be adaptedas your online identity changes, and customisedto create new sub-brands for individual groupsor projects.

•uses your stylesheets for colours and graphics

•fits your existing menu structures

•uses official URL under your domain

• integrates with common breadcrumb trail

• re-uses designs for components on your site(eg ‘Do It Now’ buttons)

•copies complex functions like text size settingsand user preferences

• reproduces code links for monitoring/tracking

• links dynamically to relevant information on public site

A standard interface design is also available,if preferred.

you decide who uploads documents, create albums…

quickly deploy online databases

Building the teamThe user-maintained stakeholder database can besearched to Invite Group Members based on theirinterests and/or previous involvement.

Interested parties can search for public groups usingthe Group Finder to find the ones they want toparticipate in, through a category hierarchy or via the search function. You can choose whether newmembers can simply sign in to a group, or apply to the group manager for membership.

Keeping people informedAll content creation or modification activities have an option to Send a Notification. Users can choosewhether they want to receive instant email, get periodicsummaries or just browse via the What’s New button.

Documents can be easily uploaded, organised andversion-controlled. Link discussion threads to documentsto aid collaborative working. Create Web Pages inHTML using the simple web editor, or save and arrangeuseful Web Links to external resources in the GroupFolder. Create and share Image Albums with previewsand thumbnails.

Share, debate and exchange ideas. Discussions providean opportunity for everyone to contribute. All responses,whether by email or via the website, are automaticallythreaded and stored in context for future reference.

Working together and getting feedbackBuild a segmented document structure in HTML soeveryone can contribute. Originated by one memberor many, Structured Documents make developmentand amendment easy, simultaneous and trackable.Then, if required, seek wider feedback via commentson selected document sections.

Without the need for specialist knowledge, onlineDatabases can be quickly built from scratch, or frompre-defined templates, using custom fields to supporta wide range of data recording applications. User-definedevaluated fields and search forms enhance reportingand information retrieval.

Quickly create simple Questionnaires for formal orinformal surveys with open or multi-choice questionsand conditional branching. Add HTML guidance notes,set close dates, automatically generate summary graphsand export results to a CSV file.

use a project plan to track tasks

flexible group management tools

Project managementManage and co-ordinate lists of actions, trackingprogress of each task against a Project Plan with anexpandable Gantt chart display. Monitor and alertteam members of task deadlines by automatic email.Integrates with Microsoft® Project.

Use multiple Calendars to co-ordinate, manage,advertise and send out reminders on meetings,milestones and key dates. Schedule repeating eventsfor auto-remind, and add events to your MicrosoftOutlook® or other desktop calendar.

Management and administrationEasy-to-use Group Management tools make it simpleto set up, manage, secure and moderate your groups.Control access, membership, functionality and content delivery.

For larger installations that require high degreesof configuration, we provide access to SystemAdministration to manage site configuration, policies, defaults and customisation.

Group Search all content and discussions

GETTING STARTED

How to buyINOVEM Collaborate is available as a hosted service,or can be installed as software on your own network.No software downloads are required – users onlyneed a standard web browser.

Licences are available to cover team, project,departmental or corporate use. Subject to agreement,the licence may include use by an unspecified numberof group managers and collaborators.

Set up INOVEM Inclusionware has been purpose-designedto be easy to obtain, set up and use.

Set up services include the creation of your INOVEMCollaboration website, customisation of stakeholderdatabases and adaptation to your online identity and

stylesheets. Consultancy support is provided to help youconfigure the product to your specific requirements andlaunch initial collaboration groups.

IntegrationAs well as integrating seamlessly with your preferredemail system(s), INOVEM Collaborate can be integratedwith your back-office systems and other preferredapplications through APIs and web services.

TrainingOn-site training is available for product owners andgroup managers to get you started and make sure youget the best out of your system. Further training isavailable on request, but mostly INOVEM users traineach other, because it’s that easy to use.

OTHER INOVEM INCLUSIONWAREPRODUCTS INCLUDE:

INOVEM Consult – the comprehensive multi-option system for launching, managing, analysingand reporting on detailed consultations.

INOVEM Co-Publish – adding advancedstructured document workflow, productionand publication to your solution.

INOVEM Connect – for rapid set-up ofinterest groups, information networks andsimpler consultation exercises.

C O N TA C T U STo get INOVEM Collaborate up and running fast, or find out about our otherinnovative Inclusionware products and solutions, call INOVEM today on +44 (0)1488 648 468 or email info@inovem.com

24x7 supportTechnical and management support is available bytelephone and email during office hours, plus our onlineClientZone is available 24x7 providing access to oursupport database.

User GroupThe flourishing INOVEM User Community has accessto useful resources and discussions via our onlineClientZone, as well as annual Customer Workshopsand a regular online newsletter.

INOVEM Limited1 Weston CourtNewbury RoadWestonBerkshire RG20 8JEUK

+44 (0)1488 648 468www.inovem.com

www.inovem.com

Empowering people to work together better.

A B O U T I N O V E M

INOVEM is the inventor of Inclusionware™

– democratic web-native systems forcollaboration, consultation and inclusion.

Our solutions are used by central andlocal government, planning authorities,consulting firms, corporates andrepresentative organisations around the UK and US, to empower people to work together better.

Our innovative Web 2.0 technologyenables people who want to involve,consult or collaborate with others to do so quickly, economically andwithout unnecessary barriers.

For those who want to consult thepublic, involve a community, manage a partnership or just work closely with colleagues, INOVEM gives you the place to do it – fast.

© Copyright INOVEM Limited 2008. INOVEM and Inclusionware are trademarks of INOVEM Limited.All other trademarks are recognised as the property of their respective owners. PS-COL-09/08