7/10/14 - steeple run · 2014. 7. 10. · 5561 .outside services 0.00 300.00 0.0% pa. 3:30 pm...
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STEEPLE RUN COMMUNITY COUNCIL MEETING AGENDA
7/10/14Board Members
Dan Hartranft Bill Klein Tom Zakosek Michael Klecka
Marty Savino Brian Haberstich Ron Edgington Michael Ladas
Jeffrey LaHaye Eric Lukacsik Perry Youngs
Phoebe Ruffin Clubhouse Manager Carol Large Pool Manager Kenneth Amdall Attorney
A. Call to Order - PresidentB. Resident commentsC. AttendanceD. Consent Agenda
1. June Minutes2. Financial Reports3. Clubhouse report4. Pool Report
E. LegalF. Committee Reports
1. Grounds2. Communications / IT Committee3. Pool Committee4. Finance and Projects Committee5. Building and Pool Committee6. Covenants and Bylaws Committee
G. Old Business1. Status of Assessments(Ken)
H. New Business1. Clubhouse report - items needing approval
I. ExecutiveSessionJ. Adjournment
Steeple Run Community Council Board of Directors' MeetingJune 12, 2014
Meeting adjourned: at 09:12 PM MK, TZ 2nd
• Next Board July 10, 2014 @ 7:30PM
Committee Summcuy . InternaloroeeduteS,Committee IMembeB Will work on/address one proposal at a time
Administration Dan Hartranft Committees are responsible for the proposal details
Building Dan Hartranft Committees will make recommendation to full Board
Eric LukacsikJeffrev LaHave
Grounds Bill KleinEric LukacsikJeffrey LaHaye
Finance Dan HartranftEric LukacsikTomZakosek
Pool Brian HaberstichMarty SavinoTomZakosek
Communication Brian HaberstichMichael KleckaPerrv Younas
Covenants Michael KleckaPerry YoungsRon EdainaJon
Bank Acct DescriotionCapital One 360 3578 Reserve AccountChase 9701 Business Checking
1297 Business SavinasLisle 4081 Savinas
Page 2 of2Minutes - 20140612
Steeple Run Community Council Board of Directors' MeetingJune 12, 2014
The May 2014 Steeple Run Community Council Board of Directors' Meeting addressed the following:
• Clubhouse roof replacement statusResearching additional infrastructure concerns within the clubhouse and pool areas.Approved minor landscaping enhancements and grass area seeding
• Addressing outstanding assessments that are in default from 2013.
Page 1 of 1Minutes - 20140612
Steeple Run Community Council
June 2014
Financial Report
Account balances as of June 30, 2014:1. Capital One $200,011.842. Lisle Savings $64,751.133. Chase Savings $95,692.924. Chase Checking $79,657.26
Total accounts: $440,113.15
Notable Expenses in excess 0[$1,000: (to nearest 1,000)
IRS tax payment $1,012.28HMI Remodeling $4,290.00Payroll Checks
(3:30 PM
07/10/14Cash Basis
Ordinary Income/ExpenseIncome
4650 . Rental prop. admin. fee4750 . Advertiser Income4100' Assessments4105· Closing Fees4200 . Clubhouse Rentals4400 . Interest Income4110' Interest Rec. Assessments4350 . Pool Concessions4300 . Pool Guest Fees4600 . Swim Lessons
Total Income
Gross Profit
Expense5100 • RECREATION CENTER EXPENSE
5115 . Clubhouse Rental Expense5140· Maintenance
5143· Cleaning5142 . Other Maintenance5141 . Repairs5140· Maintenance - Other
Total 5140 . Maintenance
5110' Salaries5160 . Special Programs
5163 . Community Garage Sale5162 . Easter Egg Hunt5166· Oktoberfest5167 . Santa Breakfast5165 . Summer Celebration
Total 5160 . Special Programs
5150 . Supplies5121 . Utilities
5125 . Electric5122· Gas5135' Telephone5130 . Water & Sewer
Total 5121 . Utilities
Total 5100 . RECREATION CENTER EXPENSE
(Steeple Run Community Council
Profit & Loss Budget vs. ActualJanuary through June 2014
Jan - Jun 14
0.001,670.00
190,076.23120.00
2,750.00156.62847.09
1,698.191,227.00
0.00
198,545.13
1,700.001,861.201,277.00
124.50
0.00100.00
0.000.000.00
2,250.063,177.46
842.89394.42
198,545.13
700.00
4,962.70
9,544.90
100.00
219.47
6,664.83
22,191.90
Budget
1,000.001,800.00
216,395.00400.00
4,500.001,000.001,500.002,900.003,400.001,645.00
234,540.00
234,540.00
2,000.00
4,000.003,500.00
800.00
8,300.00
21,580.00
100.00125.00500.00250.00A"" ,...."-,.vv.vv
1,375.00
1,200.00
8,500.004,500.001,700.004,500.00
19,200.00
53,655.00
(
% of Budget
0.0%92.8%87.8%30.0%61.1%15.7%56.5%58.6%36.1%0.0%
84.7%
84.7%
35.0%
42.5%53.2%
159.6%
59.8%
44.2%
0.0%80.0%0.0%0.0%0.0%
7.3%
18.3%
26.5%70.6%49.6%
8.8%
34.7%
41.4%
Pa
( ( (3:30 PM Steeple Run Community Council07/10/14 Profit & Loss Budget vs. ActualCash Basis January through June 2014
Jan - Jun 14 Budget % of Budget
5200 . SWIMMING POOL EXPENSES5240 . Maintenance
5243 . Cleaning 0.00 250.00 0.0%5242 . Open/Close Maintenance 0.00 4,200.00 0.0%5244 . Pool Maintance salary 0.00 1,000.00 0.0%5241 . Repairs 595.28 2,000.00 29.8%
Total 5240 . Maintenance 595.28 7,450.00 8.0%
5290 . Miscellaneous 600.00 200.00 300.0%5254 . Pool Chemicals 0.00 3,000.00 0.0%5270 . Pool Concessions Expenses 0.00 1,700.00 0.0%5210' Pool Staff Salaries
5215 . Swim Lesson Salaries 1,127.50 1,645.00 68.5%5210 . Pool Staff Salaries - Other 10,843.32 34,930.00 31.0%
Total 5210 . Pool Staff Salaries 11,970.82 36,575.00 32.7%
5250' Supplies 1 Pool Equipment5255 . Other Supplies 0.00 1,000.00 0.0%5251 . Swim Lessons Supplies 0.00 50.00 0.0%5250· Supplies I Pool Equipment - Other 111.80
Total 5250· Supplies I Pool Equipment 111.80 1,050.00 10.6%
5235 . Telephone 0.00 325.00 0.0%
Total 5200 . SWIMMING POOL EXPENSES 13,277.90 50,300.00 26.4%
5300 . PARKS & COMMON AREA EXPENSES5310 . Cut and Prune 6,390.00 21,000.00 30.4%5335 . Grounds Care 0.00 5,000.00 0.0%5344 . Grounds Maintenance Salary 0.00 1,800.00 0.0%5390 . Miscellaneous 0.00 250.00 0.0%5330 . Plantings 0.00 1,000.00 0.0%5340· Ponds 0.00 1,500.00 0.0%5360 . Snow Removal R 7Q<; nn t:. nnn 1"\1"\ ;35.9%-" --.-- v,vvu.vu
Total 5300 . PARKS & COMMON AREA EXPENSES 13,185.00 35,550.00 37.1%
5500 . ADMINISTRATION EXPENSES5585 . Accounting & Tax Preparation 1,291.50 11,000.00 11.7%5560 . Bank Fees 412.98 300.00 137.7%5587 . Court Costs 0.00 500.00 0.0%5563· Gifts 225.475581 . Insurance 12,839.00 12,000.00 107.0%5586· Legal 1,675.00 3,500.00 47.9%5564 . Licenses and Fees 557.88 675.00 82.6%5561 . Outside Services 0.00 300.00 0.0%
Pa
3:30 PM
07/10/14
Cash Basis
(Steeple Run Community Council
Profit & Loss Budget vs. ActualJanuary through June 2014
(
5510 . Payroll Taxes5511 . Social Security 1 Company5512 . Medicare 1 Company5513' SUTA5514' FUTA
Total 5510 . Payroll Taxes
5551 . Publications5550 . Supplies5562 . Travel
Total 5500 . ADMINISTRATION EXPENSES
5800 . RESERVE - CAPITAL IMPROVEMENT5830 . Parks & Common Areas5810· Recreation Center5820 . Swimming Pool5800· RESERVE - CAPITAL IMPROVEMENT - Other
Total 5800 . RESERVE - CAPITAL IMPROVEMENT
Total Expense
Net Ordinary Income
Net Income
Jan - Jun 14
1,330.12311.09179.46382.84
2,203.51
2,329.521,191.89
0.00
22,726.75
0.0046,385.98
68.000.00
46,453.98
117,835.53
80,709.60
80,709.60
Budget
3,500.001,000.00
500.00250.00
5,250.00
4,000.003,500.00
100.00
41,125.00
13,200.0027,050.0021,500.005,000.00
66,750.00
247,380.00
-12,840.00
-12,840.00
% of Budget
(
38.0%31.1%35.9%
153.1%
42.0%
58.2%34.1%
0.0%
0.0%171.5%
0.3%0.0%
55.3%
69.6%
47.6%
-628.6%
-628.6%
Pa
3:33 PM
07/10/14
Accrual Basis
Steeple Run Community CouncilExpenses by Vendor Detail
June 2014
Type Date
Alann Detection Systems, INCCheck 06/13/2014
Total Alarm Detection Systems, INC
Allegra Print & ImagingCheck 06/13/2014
Total Allegra Print & Imaging
Anderson Pest ControlCheck 0611312014
Total Anderson Pest Control
AT&TCheckCheck
Total AT&T
06/13/201406/13/2014
Commonwealth EdisonCheck 06/13/2014Check 06/13/2014Check 0611312014
Total Commonwealth Edison
Cost/Copy Consultants, Inc.Check 06/13/2014
Total Cost/Copy Consultants, Inc.
DuPage County Public WorksCheck 06/05/2014
Total DuPage County Public Works
Grundy Supply 2Check 06/13/2014Check 0611312014
Total Grundy Supply 2
Kenneth AmdallCheck 06/13/2014
Total Kenneth Amdall
PVN Pool Service, Inc.Check 06/13/2014
Total PVN Pool Service, Inc.
Showalter Roofing Servcices Inc.Check 06/21/2014
Total Showalter Roofing Servcices Inc.
Victoria KosirogCheck 06/13/2014
Total Victoria Kosirog
TOTAL
Account
5140· Maintenance
5551 . Publications
5142 . Other Mainte...
5135 . Telephone5135· Telephone
5125 . Electric5125· Electric5125 . Electric
5550 . Supplies
5130· Water & Se...
5150 . Supplies5250· Supplies 1 P...
5586· Legal
5241 . Repairs
5810· Recreation C...
5551 . Publications
Amount
124.50
124.50
214.79
214.79
61.15
61.15
83.0066.94
149.94
17.4117.68
507.07
542.16
75.00
75.00
137.68
137.68
111.80111.80
223.60
275.00
275.00
595.28
595.28
19,920.00
19,920.00
51.84
51.84
22,370.94
Page 1
Clubhouse Report
7/10/14
Review Items:
• Bills list (fee folder)
• Reconciliations (see folder)
• Electrical Concepts replaced burnt out bulbs in parking lot light posts (see bills list)
• Board Member List (terms ending in September)
• Dan's Resignation Letter
Miscellaneous items:
• Final payment sent to Showalter
• Summer Celebration July 2iho 4 Guards helping
o Free clubhouse rental
• Dan and Bill removed from Alarm Detection contact list
• Second notice letters sent Wednesday (7/09)
• Kylee Loatman's Scout Troop will submit a photo of the bird bath they want to place on the sideof the clubhouse (the kids will be decorating it)
• AI Engfer in process of replacing rotted wood on common area benches with plastic
• New Accountants working to obtain our Articles of Incorporation from the state, they have
everything else they needed from us
**Asphalt repair update**
• Commercial Asphalt sent a proposal on doing the parking lot and pathways by the condos, I let
them know we needed all of the common area pathways done. They are sending an updated
bid.
• Maul came out the end of last week, I am waiting on the bid from them.
LEGAL REPORT
presented at
STEEPLE RUN BOARD MEETING of July 10, 2014
STATUS OF ASSESSMENTS
There has been no change in the status of the pre-2014 assessments.
Letters have been sent to the delinquents for 2014.
Pool Report July 10,2014
Diving Board - The diving board that SRCCbought three summers ago has broken.It was a bargain used board, so no warranty. New board estimates areattached.
We had a non-resident save in the deep-end by Cameron and Emma!!!!!!!
I am re-writing the pool policies and procedures for guests, lifeguards and manager.
We received the new chairs and lounge chairs that were ordered.
We got the refrigerator from upstairs in our guard room.
Swim lessons almost over, see attached profit not loss statement.
Tonight I am giving Mike Klecka all the rules for pool and chemical guidelines forpool that I have made over the last three years.
The pool signs that I was told I could order last year have been ordered.No trespassing X6No smoking X3Stop wrong way do not enter X2Warning wading pool is not attended by a lifeguard X1Pool pass required X 1
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7110/20149:16 AM
· SWIM LESSON REPORT
Session # 1$45.00 (Toddler) X
$60.00 (Toddler Non-Res) X __ d_, (# of Swimmers) = $
$35.00 (Levels 1-6) X~. _...:....I_Cj~_ (#ofSwimmers)
$45.00 (Levels 1-6 Non-Res) x_--=-l_,-,--_(# of Swimmers) = $
=$
9D~=$------
1 c~ ot?9.
f.o (0 S0,2
{0 Sb5}.
.....~~...
__ ~ (#ofSwimmers)
Total fees paid = $
$10.00/hour = Instructor's Rate X __ s---=- __ (# of Instructors J
1.25 hours = Hours Worked (10:45am -12:00 pm) X 10 Days of Swim Lessons
Payroll = $10.00 X __ S3~_x1.25 X 10 = $ ()OO
/. -7 00LO 0 ---Total Fees Paid - Payroll = Profit of $ _
o(= $ _~)L--.---
/O~$60.00 (Toddler Non-Res) X (# of Swimmers) = $ ~LO==-=- _
S··I C-" ClO=$ (Q -) '- ,
--$ 'I 2 I\~?-$45.00 (Levels 1-6 Non-Res) X (# of Swimmers) I _.,J..J
) :::~)I ID6--=:Total fees paid = $ __ c::::-~'l _
Session # 2$45.00 (Toddler) X _____ (# of Swimmers]
$35.00 [Levels 1-6) X [# of Swimmers)
$10.00jhour = Instructor's Rate X __ 7,-__ f # of Instructors)
1.25 hours = Hours Worked (10:45am - 12:00 pm) X 10 Days of Swim Lessons
("~I_ C(9~Payroll = $10.00 X__ ~--+__ X1.25 X 10 = $ _C~_)f~-----L-f_~_~_
LJI_C eraTotal Fees Paid - Payroll = Profit of$ J lO -0 -
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