615 hope road, eatontown, new jersey 07724
TRANSCRIPT
SYSTEMS 3000 is the provider of fully integrated Accounting, Payroll and Personnel
software applications specifically for New Jersey School Districts. New Jersey based
since 1985, approaching 300 New Jersey School Districts. SYSTEMS 3000 is fully
compliant with all New Jersey State reporting requirements. Integration between our
applications allows for the automation of many functions, including Automatic Payroll
PO Encumbrances & Expenditures, Future Year Personnel Salary Data for Budget
Preparation, Personnel and Payroll Budget Spread/Salary Synchronization, Printing of
Contract Day Balances on Employee Check stubs, and much more!
615 Hope Road, Eatontown, New Jersey 07724 Tel: (866) 290-3000/ (732) 870-3000 Fax: (732) 571-3000
Accounting
SYSTEMS 3000 Accounting is very user friendly yet provides the Business Office with
the intuitive visual tools to meet complex reporting requirements. This powerful
computing application allows for strategic planning and management. The on-screen
visual interface creates an ideal environment for the first time user as well as for the
more sophisticated users. New Jersey is the only state reporting we do. The state’s Board
Secretary’s Report and account number changes are one of our most important jobs.
SYSTEMS 3000 Accounting includes complete A/P, A/R. G/L, & Fixed Assets
subsidiaries. This system also includes a full line of management tools including
Comprehensive Security, Budget Preparation & Projection, Internal/External Payroll
Interface, Vendor & Account Management, Purchase Order Integration, functionality
with 3rd Party Vendors such as: Educational Data & Infobid, to name a few. Our unique
custom reporting, graphics analysis and on-demand query will boost your office’s
productivity and performance.
Payroll
SYSTEMS 3000 Payroll Management System provides your district with a new
dimension to payroll processing. This advanced platform of payroll technology, fully
integrated with the Personnel system, eliminates data entry redundancy while
improving up-to-date minute accuracy. The system allows for complex payroll scenarios
providing your district with all the necessary data and tools to effectively manage your
payroll needs.
SYSTEMS 3000 Payroll is intuitive and easy to use, tracking all wages, taxes, benefits,
deductions, payroll-to-budget account distribution, direct deposit information, etc. It
also includes the ability to calculate Chapter 78, P.L. Health Benefit contribution,
generate your payroll agency checks and a self-service employee portal system,
allowing employees to view their check stubs & W2’s, keeping a 7 year history online.
User-generated reports are dynamic and allow for customization. All required quarterly
reports are generated from the system, including the NJ-927, WR-30, 941, Pension
Reports and Annual W2’s.
Personnel
SYSTEMS 3000 Personnel application provides an accurate and comprehensive way
to effectively manage personnel needs. While sharing the basic employee database
with Payroll, H/R segregates those functions specific to the Personnel Department with a
series of simple, logical procedures and integrated parts to the database, providing for
extensive reporting capabilities.
SYSTEMS 3000 Personnel features an easy to use environment for first time users, as
well as for those most demanding ones, without sacrificing functionality or
performance. Included are : Multi-Year Salary Projection (allowing for accurate budget
projection), Health Coverage/Total Benefit Package Information, Scatter
grams/Negotiation, Tracking of Professional Development Hours (allowing for
generation of employee workshop certificates), Position Control, Employee
Certifications/Fall Report, District Job Assignments, Daily Attendance, Substitute
Tracking, Attendance Integration Functionality with 3rd Party products like AESOP,
Generation of Annual Contract Letters and much more! This advanced, integrated
system will place your district in full compliance with state requirements and at the
forefront of office automation.
The three applications within the Office 3000 software package- Accounting, Payroll,
and Personnel-comprise a fully integrated accounting, payroll, and personnel system
designed specifically for New Jersey school districts. System integration permits data
sharing among the three applications, therefore eliminating any duplication of data
entry. Integration between these applications allows for the automation of many
functions, enabling districts to:
In Accounting:
System-generate the new payroll purchase order and encumbrances at the start
of each new fiscal year (salary/expense account data from Payroll creates the
file needed to generate the payroll PO encumbrances in Accounting).
Automatically update/adjust payroll PO encumbrances throughout the year to
reflect any staff/budget changes (updated salary/expense account data from
Payroll creates the file needed to update the payroll PO encumbrances in
Accounting).
Automatically reduce payroll PO encumbrances to expenditures each pay
period (transfer of payroll expenditure data from Payroll to Accounting).
Import future year budget preparation data directly into the Budget Projection
Module (Transfer of future year salary data from Personnel into Accounting).
Import Purchase order data from third-party bidding applications (such as
Educational Data) to Accounting, automating purchase order entry.
In Payroll:
Automatically update new fiscal year payroll salaries for all employees (transfer
of contracted salary data from Personnel to Payroll).
Synchronize remaining contract days that can be printed on employees’ payroll
check stubs (transfer of remaining sick/personal/vacation day balances from
Personnel to Payroll).
Import substitute payroll data, automating timesheet entry (transfer of substitute
days/hours worked from Personnel to Payroll).
Import/Export of NJEA dues (no manual data entry for annual dues changes).
Expenditure accounts are cross-referenced and verified against those identified
as salary accounts in Accounting.
In Personnel:
Interface with NJSmart (Staff Reporting and Data Submissions: SMID, Staff,
Evaluations)
Attendance Import (automatically generate employee attendance records in
Personnel from your third party substitute placement application).
System Generated Position Control Codes (transfer of employee budget spread
data from Payroll system-generates and assigns a numeric position control code
for each employee record within Personnel)
Automatically update position control budget spread information (based on
payroll budget spread changes-transfer of updated budget spread data from
Payroll updates UPC budget spread data in Personnel).
Generate annual contract letters/notifications and mailing or file folder labels
(export employee data from Personnel to be used as the source file with
Microsoft Word mail merge).
Focal points and benefits using SYSTEMS 3000
Our clients have the ability to take advantage of the free training sessions & webinars
that we offer year round throughout New Jersey. This allows all administrators and users
to continuously update their knowledge and skills in the SYSTEMS 3000 applications. It
also enables attendees to become more proficient and efficient in this important area
of their job responsibilities. When many people, who perform essentially the same task
for different districts, are sitting together in the same classroom, every question that our
trained support staff addresses is quite beneficial for all. You will leave with new
approaches to old situations. We provide in-house training as well as remote training.
Other benefits within each module are as followed:
Accounting
Billing Module-Allows users to create invoices to send to their vendors, also allows
for keeping track of payments received.
Budget Projection Module-Allows users to project out future cost while working in
the current school year. (i.e., Salaries, building cost, etc.)
Fixed Assets Module-Allows the district to keep a depreciation value of all of their
assets.
Remote Requisition Module-Allows the district to have electronic approval
process before becoming a purchase order.
PO Interface with bidding vendors-Import of purchase orders from a third-party
vendor.
Fund 20 Reconciliation- Allows the district to see what’s spent, received, and
what their still waiting on.
Report features:
Budget & Revenue
Board Secretary’s
S1701
DOENET
Cash Report, etc.
Payroll
Web Based Employee Portal-Allows all employees who receive a paycheck out
of the payroll module the ability to see their paystub online as well as their w2’s. It
also houses self-serve info forms directly on the internet making it convenient to
the employees to fill out these forms online and submit to the payroll
administrator online (i.e. change of address, exemptions, etc.) and much more.
NJEA Dues interface-Allows the payroll user to export reports to file with NJEA,
also allows for the import of the NJEA files.
Payroll Agency Module-Allows for the interface with Accounting to issue checks
to vendors in the amount withheld from the employees, making the process of
inaccuracy impossible.
P.L. 2011 c.78 Health Benefit Contribution Calculations & Deductions-New law in
affect for health benefit calculations.
Integrations and Misc.: Salary, Contract balance synchronization. Update
pensionable wages.
Report features:
ROSC
ROC
941
927
WR-30
Multiple work site
403B
W2’s, etc.
Personnel
NJ Smart Interface-Allows for the export of data from SYSTEMS 3000 to import
into NJ Smart website, and vice versa.
Outsource Interface: AESOP/SUBFINDER/SOURCE4TEACHERS/THE SUBSTITUTE
SERVICE.
Position Control-Provides powerful in-house management of Board Approved
positions.
Multi-Year Salary Projection-Allows for settled guides to be input for current and
future years. Also allows for projection of future salaries that are unsettled for
negotiation purposes.
Import of salary file into the budget projection module; located in Accounting.
Report Features:
Position Control
Scatter-gram
Medical Coverage Cost by Budget Account
Assignments
Certifications
Attendance
Professional Development, etc.
For additional information or a presentation please contact:
Cathy M. Montenero
Vice President of Operations
Tel: (866) 290-3000
Tel: (732) 870-3000
Fax: (732) 544-5470
Notes
© 2011 SYSTEMS 3000