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5TH ANNUAL REPORT

UDUARCHITECTS LICENSING BOARD

OFNEWFOUNDLAND AND LABRADOR

P 0 Box 5204, St. John’s, NL, A1C 5V5

Tel:709.726-8550- Fax: 726.1549

[email protected] - www.albnl.com

ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADOR

P.O. BOX 5204 TEL (709) 726-8550ST. JOHN’S, NL FAX (709) 726-1549CANADA A1C SVS [email protected] / www.albnl.com

Table of Contents for the 5th Annual Report to the Minister of Service NI

1. Reports:

- Chair

- Registrar

- Finance Chair

2. By-Laws

3. Code of Ethics

4. ALBNL 5th Annual General Meeting Minutes

REPORT OF THE CHAIR

Annual General Meeting 11 21 2014

This marks the end of the fourth full year of operation for the Board and four years in my role

as Chair. My second 3-year term on the Board expires November 2016, along with that of David

Dewling, the Board’s Registrar for the past 5 years. Other members of the Board include Greg

Snow, who was appointed by the Board to replace Gerry Cook who resigned in 2013. The

position Gerry held, and now held by Greg expires this month and therefore an election for this

Board seat will be held at the end of today’s Annual General Meeting. Dominic Lippa and Stan

Hampton, the Board’s Finance Chair, are entering into their final year of their second 3-year

term and Jackie Manual and Louise Pinsent Parsons are government appointees, who sit on the

Board at the government’s invitation. Both have been members of the Board since 2010.

Over the last year the Board has seen continued growth in the number of license holders, and

while this includes persons resident in NL, it is especially true as a result of the number of non

resident license holders. The Registrar’s report will provide greater details on numbers of

licenses.

Over the last year the Board continued its public education focus regarding the requirements of

the Act. While competing demands on Board members’ time meant not all objectives were

met, a number of items were started and many accomplished.

The Board met with the ADM of the Department of Transportation and Works to brief him on

the requirements of the Act; to seek support from the Department to ensure architectural

services provided to the Department are only accepted by parties licensed to do so; and to

offer the Board’s assistance in matters of licensing. The Board’s presentation was well received.

The Board also wrote the Department recently making recommendations regarding

architectural services required as part of tenders for leased space. And, the Board will be

writing the Department recommending wording for future proposal calls that involve

architectural services.

The Board has also had great support from the Department of Municipal and

Intergovernmental Affairs in looking for compliance with the legislative requirements for

architectural services in their buildings RFPs.

The Department of Education continues to be an ardent skeptic when it comes to who is

permitted to offer architectural services on DOE projects. They have written the Board to offer

the opinion that there is an overlap between engineering and architecture, and imply that

engineers ought to be permitted to provide architectural services on such items as building

Page 1

envelopes, and suggests the Board meet with PEGNL to review. The Board, as a member of

Canada’s and the United States architectural licensing authorities, is not aware of any post-

secondary education or mandatory post-graduate continuing education that supports the DOE

position and, as such, to allow persons who do not hold a license issued by the Board to design

and detail building envelopes (such as the possible recladding of the former Royal Trust

Building, as an example), is not at all in the public’s interest.

Service NL continues to be a supporter, looking for architectural seals on architectural drawings

submitted for approval for those building projects regulated by the Act. They will also seek

clarifications and recommendations from the Board from time-to-time.

The City of St. John’s is equally a strong supporter and they too will seek clarifications from

time-to-time. The City of Corner Brook has also made inquiries.

The Board raised an issue of a request by Public Works and Government Services Canada to a

license holder to “tweak and stamp” documents prepared in-house. A number of discussions

occurred with them, and it was mutually agreed that there had been over zealousness by an

individual within the department, that it was not department policy to buy stamps, and they

clearly stated their full cooperation and intent to abide by the Act.

The Board is in the process of arranging a meeting with representatives of some of the major

municipalities on the Avalon to make a presentation regarding the Act, and it is hoped the

Board will make presentations to the four Health Boards.

The Board also sent out notices to all license holders on a number of occasions throughout the

year regarding third parties seeking license holders to (a) review their documents, (b) make

whatever changes they see fit, and in the end (c) stamp these documents. While it is now wildly

understood by License Holders that to do so contravenes the Act, it should be noted the

preparation of stamped fire and life safety plans which are intended to accompany

architectural drawings prepared by a third party in order to obtain a building permit also

contravenes the Code of Ethics. License Holders are prohibited from assisting someone to

contravene the Act. License Holders are encouraged to contact the Board whenever they are

approached to stamp third party drawings in any manner; as opposed to feeling they have an

obligation to get them around legislative requirements.

Members of the Board attended a major Validation Conference in the fall. The Conference saw

large numbers of representatives from all Canadian Licensing Authorities and Associations,

NCARB, The Certification Board, the Universities, and the RAIC. The purpose of the conference

was to review the criteria leading up to architectural licensing to ensure it remains relevant in

today’s environment. A summary document on the conference is being drafted and will be put

into distribution. Follow-up meetings will occur where specific tasks will be addressed in greater

detail and feedback provided to stakeholders.

Page 2

An updated Mutual Recognition Agreement has now been signed by CALA and NCARB to allow

for cross-board practise of individuals in those jurisdictions who in turn sign onto the

agreement.

The Board administered ExAC examinations again this year for interns in architecture.

In 2014 the Board received a number of notices of change in supervision of firms. A separate

presentation will be made on this issue during the meeting because a number of requests for

clarifications on this issue have bene received.

The Board met with PEGNL and agreed to the formation of an informal liaison committee to

discuss issues of common interest. The Board has met once and discussed such items as

stamping of documents and electronic seals. It was agreed the Board would also meet in this

fall to discuss the issue of civil engineering and whether or not there is any overlap with

architecture, but this has not materialized for no other reason than demands on Board

members’ time. It was also decided that prior to any substantive discussions on this issue the

Board would first undertake research to either validate or disprove long held positions so

informed debate can occur. The Board’s current position, in its simplest form, is that it is in the

public’s best interest to allow anyone who meets minimum qualifications to provide

architectural services.

The Board received two complaints that members of the public were using the term

“architectural” to describe their occupation when they did not hold a license. After consultation

with other licensing authorities it was agreed one patty’s use of the term would not be

misunderstood by the public and therefore not a concern, and in the other case when the

individual was made aware of the situation, there seemed to be a high probability that he will

address the issue appropriately. The Board will continue to monitor the situation.

The Board is also a participant in ongoing discussions regarding reciprocity with APEC and

European countries. Charles Henley represents the Board in these matters.

The Board’s web site was updated to include links related to the Broadly Based Foreign

Architects Program, as per requests from the CCAC.

The Board wrote both MUN and the Department of Transportation early in the year

recommending changes to RFPs which stated “architects must be eligible to be licensed” to

“architects must be licensed in order to make a submission”; the latter being a requirement of

the Act. This issue was discussed in some detail with PEGNL, who indicated that they have had

some success in getting large private sector clients to make similar changes to their RFPs. The

Board did not hear back from MUN but did receive a reply from DTW which suggested a

meeting with the Department was needed. Such meeting subsequently occurred with the ADM.

A follow-up meeting with MUN will occur in the New Year.

Page 3

The Board recently learned of the unfortunate news regarding the health of a license holder.

This in turn resulted in the Board receiving queries regarding the need to stamp documents

that had been in production. The Board in turn advised of the need for a written request from

the project owner stating the circumstances and requesting that another architect be permitted

to complete the documents and stamp them; and a written request from the stamping

architect requesting permission to stamp very specific documents and attesting to having

completed a thorough review of them, including implementing changes as seen fit, and

effectively taking ownership of the project.

The foregoing is merely Board highlights from the past year. The Board also addresses queries

received throughout the year from members of the public, authorities, client groups, and

license holders.

I would like to take this opportunity thank everyone for their support and to state that I have

enjoyed my role, although I wish I had more time to properly address all the issues that do

come across the Board’s desk. Many thanks to Lynda Hayward, the ALBNL Administrative

Director.

Sincerely yours,

Paul Blackwood NLAA

Chair

Architects Licensing Board of Newfoundland and Labrador

Page 4

—UREPORT OF THE REGISTRAR

ALBNL Annual General Meeting 11 21 2014

This year has been a busy year as the membership continues to grow, as the province isenjoying this new found prosperity it reflects in the number of large projects being undertakenby government and others, and these projects need the services of our members. As ourmembership grows to meet the needs of our clients, the growth is coming from the MainlandCanada and the USA. The members who are resident in the province are roughly one third ofthe total licensed memberships. It was not too long ago that it was one to one. The outlook forthe ALBNL is one of a healthy and vibrant group as our resident members grow in numbers withArchitects moving to the province to live and with Interns in Architecture moving here to live,completing their internship and becoming full members.

Currently we have 11 interns and 3 have just completed the fall exams we are looking forwardto presenting new membership certificates at our Semi-Annual Meeting in 2015.

The licensed membership breaks down of home jurisdictions as of Oct 31 are;NL 46, Maritimes 24, Ontario 30, Quebec 16, Western Canada 12, USA 10. Other members notpracticing: Retired 2, Associate 4, Life Member 1, Honorary 1. The ALBNL is expectingcontinuing growth this coming year and already processed several new applications.

For those that have not renewed their ALBNL License, the Forms are due on or beforeNovember 30th and all members are encouraged to get them in on time.

A reminder to everyone to review the ALBNL Registry listing by visiting the ALBNL web sitewww.albnl.com. Any errors or omissions must be sent to [email protected].

As I close, I wish to thank Lynda Hayward, Administrative Director and Paul Blackwood, Board

Chair, for their support which makes my work much easier, and the membership, who are

continually bringing issues of advertising and misrepresentation to the Board’s attention.

Advocacy of our profession and our role in society is every member’s job - keep doing it up.

Thank-you.

Respectfully submitted

Dave Dewling NLAARegistrar

ARCHITECTS LICENSF1G BOARD Of NEWFOUNDLAND AND LABRADOR

Financial Statements

Year Ended September 30, 2014

*1’SOOLEY &

ASSOCiATES

ARCHITECTS LICENSING BOARD Of NEWFOUNDLAND AND LABRADOR

Index to Financial Statements


Page

INDEPENDENT AUDITORS REPORT 1-2

FINANCIAL STATEMENTS

Statement of financial Position 3

Statement of Revenues and Expenditures 4

Statement of Changes in Net Assets 5

Statement of Cash Flows 6

Notes to financial Statements 7

SOOLEY&

ASSOCIATES

SOOLEY &

ASSOCIATES

82 Clydc AvenueMount Pearl, NLAIN 482

Tel: (709)747-7777Fax: (709)747-384!

INDEPENDENT AUDITOR’S REPORT

To the Members of Architects Licensing Board of Newfoundland and Labrador

We have audited the accompanying fmancial statements of Architects Licensing Board of Newfoundland andLabrador, which comprise the statement of fmancial position as at September 30, 2014 and the statements ofrevenues and expenditures, changes in net assets and cash flows for the year then ended, and a summary ofsignificant accounting policies and other explanatory infonnation.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance withCanadian accounting standards for not-for-profit organizations, and for such internal control as managementdetermines is necessary to enable the preparation of financial statements that are free from material misstatement,whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on those financial statements based on our audit. We conducted our auditin accordance with Canadian generally accepted auditing standards. Those standards require that we comply withethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financialstatements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financialstatements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks ofmaterial misstatement of the fmancial statements, whether due to fraud or error. In making those risk assessments,the auditor consIders internal control relevant to the entity’s preparation and fair presentation of the financialstatements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose ofexpressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating theappropriateness of accounting policies used and the reasonableness of accounting estimates made by management, aswell as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our auditopinion.

(continues)

frIltil CcEuraIAcnuntaü(s

Independent Auditor’s Report to the Members of Architects Licensing Board of Newfoundland and Labrador(continued)

Opinion

In our opinion, the financial statements present fairly, in all material respects, the financial position of ArchitectsLicensing Board of Newfoundland and Labrador as at September 30, 2014, and the results of its operations and itscash flows for the year then ended in accordance with Canadian accounting standards for not-for-profitorganizations.

/LLMount Pearl, Newfoundland and Labrador

October 28, 2014 CERTIFIED GENERAL ACCOUNTANTS

SOOLEY &

ASSOCIATES

2

ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADORStatement of Financial Position

September 30, 2014

2014 2013

ASSETS

CurrentCashAccounts receivablePrepaid expenses

LIAEIIJIUES & FUND BALANCESCurrent

Accounts payable and accrualsDeferred revenue

fund balanceUnrestricted

$ 36,486 $ 22,3503,961 1,1552,357 1746

$ 428O4 $ 25251

$ 6,319 $ 4,8251,340 1,701

7,659 6,526

35,145 18,725

S 42,804 $ 25,251

On behal of the Board

Owner

The accoanying notes are an integral part of these financial statements3

SOOLEY &

ASSOCIATES

ARCifiTECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADOR

Statement of Revenues and Expenditures


6udget2014 2014 2013

Revenues

ExpensesAdministrative servicesAnnual general meeting and banquetContinuing educationCourierExamination of architects in CanadaInsuranceInterest and bank chargesLicences and feesLuncheon meetingOfficeProfessional feesTelephoneTravelWebsite

Licence $ 68,574 $ $6,640 $ 81,804Examination fees 1,620 1,701 1,620Other income 2,500 3,983 345

72,694 92,324 83,769

41,050 48,993 38,8221,000 1,259 1,0081,290 1,640 7101,200 957 1,1954,636 2,248 1,8693,000 1,745 1,709

271 220 2662,967 1,272 1,9334,000 5,132 4,1642,930 3,222 4,0734,500 2,600 1,9001,650 2,027 1,6493,000 3,089 2,5791,200 1,500 60

72,694 75,904 61,937

$ - $ 16,420 $ 21,832Excess of revenues over expenses

The accompanying notes are an integral part of these financial statements

SOOLEY&

ASSOCIATES

4

ARCHITECTS LICENSING BOARD Of NEWFOUNDLAND AND LABRADOR

Statement of Cash flows


2014

(2,806)1,494(361)(611)

(2,284)

14,136

22,350

36,486

2013

(1,155)606

(12,002)62

(12489)

9,343

13,007

22,350

The accompanying notes are an integral part of these financial statements

SOOLEY &

ASSOCIATES

Operating activitiesExcess of revenues over expenses

Changes in non-cash working capital:Accounts receivableAccounts payable and accrualsDeferred incomePrepaid expenses

Increase in cash flow

Cash - beginning of year

Cash- end of year

$ 16,420 $ 21,832

$ $

6

ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADOR

Notes to financial Statements


Description of operations

Architects Licensing Board of Newfoundland and Labrador (the ‘Association”) was created to oversee andenforce the rules governing architects in Newfoundland and Labrador under the Architects Act, 2008 as well asto promote and increase the knowledge, skill and proficiency of its members.

Summary of significant accounting policies

Basis of accounting

The Association prepares its financial statements in accordance with Canadian accounting standards for not- for-profit organizations.

fund accounting

The Association follows the restricted fund method of accounting for contributions. The General fund accountsfor the organizations program delivery and administrative activities. This fund reports unrestricted resources.

Revenue recognition

Contributions related to general operations are recognized as revenue of the General Fund in the year in whichthe related expenses are incurred.

2. Budget comparative figures

The 2014 budget figures presented in the statement of operations are figures provided by management and havenot been audited. These figures are included for the convenience of the reader only.

3. Financial risk and concentration of risk

The Association is exposed to various risks through its financial instruments and has a comprehensive riskmanagement framework to monitor, evaluate and manage these risks. The following analysis providesinformation about the Association’s risk exposure and concentration as of September 30, 2014.

credit risk

Credit risk arises from the potential that a counter party will fail to perform its obligations. The Association isexposed to credit risk from members. The Association was established under the Architects Act 2008 and isauthorized to licence architects in the province of Newfoundland and Labrador. In order to practice as aprofessional architect the individual must be licensed. The Association has a significant number of membersrequiring licences which minimizes concentration of credit risk. There has been no change to this risk exposurefrom the prior year.

Liquidity risk

Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financialliabilities. The Association is exposed to this risk mainly in respect of its receipt of funds from its members.There has been no change to this risk exposure from the prior year.

SOOLEY &

ASSOCIATES

7

ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADORP.O. BOX 5204 TEL (709) 726-8550ST. JOHN’S, NL FAX (709) 726-1549CANADA AIC 5V5 aIbnIaIbnI,com I www.albnl.com

BY-LAWSAs of 18 October 2010

PART 1- GENERAL

.1 This document shall be known as the By-laws of the Architects Licensing Board of Newfoundland andLabrador.

.2 The by-laws of the Board are presented in the order outlined in article 9 of the Act; and followed byadditional by-laws as required to outline the administrative procedures of the Board.

PART 2 - DEFINITIONS

.1 Unless otherwise noted, a member of the Board is any person elected or appointed to the Board.

.1 An elected member of the Board is any person of the Board elected by the membership of theAssociation.

.2 An appointed member of the Board is any person appointed to the Board by government.

.2 The Association is the Newfoundland and Labrador Association of Architects.

.3 A License Holder is a person granted a license to practise architecture by the Board.

PART 3 - BY-LAWS

3.1 LIST OF BY-LAWS

.1 By-laws Prescribed by Section 9 of the Act are:.1 Holding and Procedure of Board Meetings..2 The Appointment of Committees and the Duties and Responsibilities of Those Committees..3 Election of Members of the Board Under Subsection 5 (2) of the Act and Setting the Terms of Office..4 Payment of Travel and Other Expenses of Elected Members of the Board..5 Employment and Remuneration of Staff and Consultants..6 Code of Ethics..7 Remuneration and Payment of Travel Expenses of Members of Adjudication Tribunals..8 Participation of Members at a Meeting of the Board by Telephone or Other Telecommunications

Device under Section 7..9 Voting by Members by Mail or Electronic Means.

.2 Other By-laws Governing Administrative Procedures of the Board.1 Role of the Chairperson.2 Role of the Registrar.3 Remuneration of the Registrar.4 The Register.5 The Regulations.6 Banking.7 Signing Authority

Date: 18 October 2010 Page 1 of 8

.8 Seal

.9 License Certificate

.10 Operating Agreement with the NLAA

.11 Place of Business

.12 Board Name

.13 Miscellaneous

3.2 HOLDING AND PROCEDURE OF BOARD MEETINGS (Act Article 9(1)(A))

.1 Annual General Meeting (Act Article 7(5)).1 The Board shall hold an annual general meeting in November of each year, at a date, time, and

place to coincide with the annual general meeting of the Association..2 Notice of the annual general meeting shall be given to all members 30 days in advance of the

meeting..3 The agenda for the annual general meeting shall include:

.1 A report from the Chairperson.

.2 A report from the Registrar.

.3 A report from each standing committee.

.4 The Auditor’s report.

.5 Appointment of auditors for the up-coming year. (Act Article 7(6))

.6 Questions from the membership.

.7 New business.

.8 Nominations and election of members to the Board.

.2 Other Board Meetings.1 The Board shall hold regular Board meetings one per month from September to June at a

predetermined day and time set by the Board..2 The Board shall meet between June and September upon the request of the Registrar..3 The Board shall meet at all other times with the consent of not less than one half the membership

of the Board.

.3 Decision Making.1 Decisions of the Board shall be by majority vote of Board members except when specifically

indicated as being a decision of elected Board members only.

.4 Record of Board Meetings.1 The Board shall appoint a person to maintain a record of all Board meetings..2 The record of all Board meetings and Board meetings shall be public except as it pertain to:

.1 Personnel issues.

.2 Items that are deemed to be in the best interest of the Public to be kept confidential, asdecided by not less than 5 members of the Board, one of which shall be an appointedmember.

.5 Election of the Chairperson.1 The election of the chairperson shall take place at the first Board meeting following the annual

general meeting..2 Any elected member of the Board shall be eligible to hold the chair..3 The election of the Chairperson shall be by secret ballot of all Board members administered by an

appointed member of the Board..4 The term of the Chairperson shall be for one year.

.1 The Chairperson may be replaced for the duration of the term by a majority vote of allBoard members at a regularly scheduled Board meeting.

.5 Nothing prevents the Board from electing the same person to the Chairperson each year.

.6 The Chairperson shall not hold the office of the Registrar or the chair of the Finance Committee.

.6 Election of The Registrar


.1 The election of the Registrar shall take place at the first Board meeting following the annual generalmeeting.

.2 Any elected member of the Board shall be eligible to become the Registrar.

.3 The election of the Registrar shall be by secret ballot of all Board members administered by anappointed member of the Board.

.4 The term of the Registrar shall be for one year..1 The Registrar may be replaced for the duration of the term by a majority vote of all Board

members at a regularly scheduled Board meeting..5 Nothing prevents the Board from electing the same person to the position of the Registrar each

year..6 The Registrar shall not hold the office of the Chair of the Board or the chair of the Finance

Committee.

.7 Proxy.1 No member shall grant a proxy to another person to attend and vote at a Board meeting on his/her

behalf.

3.3 THE APPOINTMENT OF COMMITTEES AND THE DUTIES AND RESPONSIBILITIES OF THOSE COMMITTEES(Act Article 9(1)(B))

.1 The Board shall establish the following standing committees..1 Complaints Authorization Committee

.1 The responsibilities for the Complaints Authorization Committee shall be per therequirements of the Act, including Article 18.

.2 Disciplinary Panel.1 The responsibilities of the Disciplinary panel shall be per the requirements of the Act.

.3 Standing Committee on Finance.1 The Standing Committee on Finance shall be a committee of one consisting of a member of

the Board elected by the Board..2 The Committee shall be responsible for the financial records of the Board..3 The Committee shall have no power to expend monies without Board approval..4 The chair of the Committee shall not hold the office of the Chair of the Board or Registrar.

.4 Standing Committee on Continuing Education.1 The Standing Committee on Continuing Education shall be responsible for developing and

administering the requirements for continuing education..5 Standing Committee on Legislative Change

.1 The Standing Committee on Legislative Change shall oversee any amendments required tothe Act, Regulations, By-laws, and Code of Ethics.

.2 The Board may establish other committees as required to support the mandate of the Board.

.3 The Board shall appoint committee members, except for the Finance Committee, as follows:.1 The Board, at its annual general meeting, shall request persons interested in sitting on any

committee of the Board to make themselves known by placing their name on a list..2 The Board shall appoint committee members within 30 days of the Board’s annual general

meeting..1 While the Board shall consult the list of names compiled at the annual general meeting, the

Board may proceed and appoint any willing persons who, in the Board’s sole opinion, is bestsuited.

.3 Committee members shall hold office until such time as new members are appointed.

.4 Members of standing committees shall be limited to only those persons who hold a license or whoare appointed members of the Board.

.5 The Board shall appoint persons to the Complaints Authorization Committee and the DisciplinaryPanel in accordance with the requirements of the Act.


3.4 ELECTION OF MEMBERS OF THE BOARD UNDER SUBSECTION 5 (2) OF THE ACT AND SETTING THE TERMSOF OFFICE (Act Article 9(1)(C))

.1 Board members elected by the membership of the Association prior to the proclamation of the ArchitectsAct 2008 shall constitute the elected members of the Board until such time as an election of new Boardmembers is held at the Board’s first annual general meeting.

.2 Each member of the Association is eligible to run in an election for Board members provided that memberis first nominated by another member of the Association.

.3 The deadline to nominate a person to the Board shall be immediately prior to the election.

.4 Each member of the Association is eligible to cast a ballot for the election of Board members..1 A member must be in attendance at the election in order to cast a ballot.

.5 The election of Board members shall be by secret ballot administered by an appointed member of theBoard.

.6 The individuals who receive the most votes shall be elected to the Board. In the case of a tie, the namesof the individuals tied shall be placed into a hat and the name of the individual drawn randomly from thehat shall be declared elected.

.7 Terms of Office for Elected Members (Article 5(6) of the Act).1 At the first Board meeting following the first election of Board members, the elected Board

members shall attempt to agree among themselves which two members will hold a 3 year term,which two members will hold a 2-year term, and which one member shall hold a 1 year term, andfailing that, names shall be drawn randomly from a hat for each term by an appointed member.

.2 The term of office for every Board member after the first election, shall be for three years.

.8 Appointment of Replacement Board Members (Act Article 5(8)).1 The Chair shall provide 7 days notice to all other Board members when an election of a

replacement Board member is required..2 Any member of the Board may put forward one or more names of members who have expressed

a willingness to sit on the Board..3 The Board shall elect the replacement member by secret ballot..4 Where no candidate receives 50 percent plus 1 of the votes cast, then the candidate who has

received the least number of votes shall be dropped and a subsequent vote held, until such timeas a candidate is elected.

3.5 PAYMENT OF TRAVEL AND OTHER EXPENSES OF ELECTED MEMBERS OF THE BOARD (Act Article 9(1)(D))

.1 The Board shall reimburse reasonable expenses of elected members incurred in their role providedapproval of such expenses is first obtained from the Board and the expenses are documented by originalreceipts.

.2 The Board may adopt, by resolution, guidelines for travel and other reimbursable expenses of its electedmembers.

3.6 EMPLOYMENT AND REMUNERATION OF STAFF AND CONSULTANTS (ACT ARTICLE 9(1)(E))

.1 Board Administrator.1 The Board may retain the services of a Board Administrator to conduct the day-to-day affairs of

the Board..2 The Board shall set the terms and conditions of service for the Board Administrator..3 The Board shall not enter into a contract for service for a Board Administrator greater than 12

months in length at any one time..4 The Board Administrator shall report to the Chairperson.


.2 Financial Auditor.1 The Finance Committee shall, at the Board’s annual general meeting, make a recommendation for

the appointment of an auditor of the Board’s finances and indicate the associated cost..2 The License Holders shall vote on the appointment of auditor of the Board’s finances at that

meeting..3 The auditor of the Board’s finances in the first year of operation shall be the same auditor engaged

by the Association.

.3 Other Consulting Services.1 The Board may retain the services of other consultants the Board deems necessary..2 The Board shall attempt to obtain not less than three proposals for any consulting services in

excess of $1,000 prior to the selection of the consultant.

3.7 CODE OF ETHICS (Act Article 9(1)(F))

.1 The Code of Ethics shall be the Code of Ethics dated 18 October 2010 and adopted by the Board.

3.8 REMUNERATION AND PAYMENT OF TRAVEL EXPENSES OF MEMBERS OF ADJUDICATION TRIBUNALS (ActArticle 9(1)(G))

.1 The Board shall reimburse reasonable expenses of members of adjudication tribunals incurred in theirrole provided approval of such expenses is first obtained from the Board and the expenses aredocumented by original receipts.

.2 The Board may adopt, by resolution, guidelines for travel and other reimbursable expenses of membersof adjudication tribunals.

3.9 PARTICIPATION OF MEMBERS AT A MEETING OF THE BOARD BY TELEPHONE OR OTHERTELECOMMUNICATIONS DEVICE UNDER SECTION 7 (Act Article 9(1)(H))

.1 Attendance at an Annual General Meeting.1 Nothing prohibits a member from attending an annual general meeting of the Board via

teleconference, if so arranged in advance and at the cost to the member.

.2 Attendance at Other Board Meetings (Act Article 7(2)).1 Nothing prohibits a member of the Board from attending a Board meeting via teleconference, if

so arranged in advance.

3.10 VOTING BY MEMBERS BY MAIL OR ELECTRONIC MEANS (Act Article 9(1)(I))

.1 Voting at an Annual General Meeting of the Board.1 Voting at an annual general meeting shall be limited to those members physically present at the

meeting venue.

.2 Voting at Other Board Meetings.1 Where, in the opinion of the Chair, it is in the best interest of the Board to make a ruling on an

issue between scheduled Board meetings, and it is an issue that the Chair is of the opinion can beeasily decided on by a yes-no vote without need for discussion by the Board, the Chair may call foran electronic vote, which is to have the same effect as if the decision were made at a regularlyscheduled Board meeting.

PART 4 - OTHER ADMINISTRATIVE BY-LAWS

4.1 ROLE OF THE CHAIRMAN

.1 The role of the Chairman includes:.1 Chairing meetings of the Board and the annual general meeting.


.2 Public spokesperson of the Board.

.3 The immediate supervisor of any employees of the Board

.4 Filing an annual report to the Minister. (Act Article 10(1))

.5 Other duties as prescribed from time to time by a majority vote of the Board.

.6 Report to the Board.

4.2 ROLE OF THE REGISTRAR

.1 The role of the Registrar is to:.1 Maintain a registry of license holders..2 Enter and remove names in the registry as directed by the Board..3 Review applications for license and license renewal and make recommendations to the Board..4 Attend meetings of regulators on behalf of and at the approval of the Board..5 Report to the Board.

4.3 REMUNERATION OF THE REGISTRAR (Act Article 5(11))

.1 The Registrar shall not be paid except for out-of-pocket expenses approved by the Board.

4.4 THE REGISTER (Act Article 12(1))

.1 The Registrar shall maintain a register containing the names of all persons granted a licence, togetherwith a record of renewals and cancellations, submissions required for licensing and renewals, and anydisciplinary actions taken, and associated dates.

.2 The Register shall be a public document and made readily available for viewing by the public.

4.5 REGULATIONS

.1 The Board shall only request the Minister to modify the Regulations provided that first:.1 The Standing Committee on Legislative Change has reviewed the proposed amendment;.2 License Holders are notified in writing of the draft amendment and given 30 days to file comments

to the Committee..3 The Committee has reviewed comments received and has proposed wording of the amendment

to the Board..4 The Board has approved the proposed amendment.

.2 The Board shall notify License Holders immediately upon a change to the Regulations.

4.6 BANKING

.1 The bank of the Board shall be the Royal Bank of Canada, Main Branch - Water Street, St. John’s,Newfoundland and Labrador.

.2 The Board shall maintain a chequing account and other accounts as approved by the Board fromtime-to-time.

.3 The Board shall maintain no credit facility with the bank or other lending authority but may holdcredit facilities with its trade suppliers, but only to the extent needed to conduct the Board’sbusiness.

4.7 SIGNING AUTHORITY

.1 The Chairman shall sign documents on behalf the Board, and in his absence, the Registrar may sign; unlessotherwise noted.

.2 Banking documents, including cheques, shall be signed by any two of the following:.1 The Chair;.2 The Registrar;


.3 The chair of the Standing Committee on Finance.

4.8 SEAL

.1 The Board shall approve a design for the seal referenced in Article 37 of the Act. The Board shall own thecopyright of the design.

.2 The Board shall grant each License Holder a license to apply the design of the seal to documents referencein Article 37 of the Act as long as the License Holder holds a valid license.

.3 For each License holder the Board shall have made a rubber stamp containing the design of the seal andthe name of the License Holder, and shall loan such rubber stamp to the License Holder on the conditionit is immediately returned to the Board when the License Holder no longer holds a license.

4.9 LICENSE CERTIFICATE

.1 The Board shall approve a design for a license certificate. The Board shall own the copyright of the design.

.2 The Board shall, upon approval of a license or the renewal of a license, issue a license certificate to theLicense Holder.

4.10 OPERATING AGREEMENT WITH THE NLAA

.1 The Board may enter into an operating agreement with the Newfoundland Association of Architects forsuch items common to the Board and the Association which, if administered jointly, would beadministratively efficient or result in a cost savings, provided no item undermines the independence ofthe Board from the Association.

.2 The operating agreement may include such items as:.1 Common invoicing and collection of license and full-membership fees..2 Common telephone, fax, and e-mail facilities..3 Common web site, provided information published by the Board is separately identified from that

of the Association..4 Selection of a common date and venue for annual general meetings.

4.11 PLACE OF BUSINESS

.1 The Board’s official place of business, for purposes of receipt of notices, shall be:.1 P.O. Box5204

St. John’s, Newfoundland and Labrador, Canada, A1B 2R9

4.12 BOARD NAME

.1 The Board shall be known as the Architects Licensing Board of Newfoundland and Labrador.

.2 The acronym of the Board shall be ALBNL.

4.13 MISCELLANEOUS

.1 Votes.1 Every vote at a Board meeting and at an annual general meeting shall be public unless specifically

noted otherwise in these By-laws..2 Ballots of a secret vote shall be available for viewing by any License Holder upon receipt of a

request immediately following the vote.

.2 Standard Forms.1 Application to Practise Architecture In Newfoundland and Labrador.2 Application For License Renewal Form


.3 Letter Granting License

.4 Notice of License Expiration

PART 5 - APPROVAL OF THE BY-LAWS

5.1 This is to certify this document is the official record of all current by-laws of the Licensing Board ofNewfoundland and Labrador Architects as of the date prescribed below.

éjLJoO

Signature of the Chairman:

‘P(ThSignature of the Registrar:

Date: October 18th 2010


ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADORP.O. BOX 5204 TEL (709) 726-8550ST. JOHN’S, NL FAX (709) 726-1549CANADA AJC 5V5 aIbnkaIbnI.com I www.albnl.com

CODE OF ETHICSAs of 18 October 2010

PART 1 - GENERAL

.1 This document shall be known as the Code of Ethics of the Architects Licensing Board of Newfoundlandand Labrador.

.2 This document has been modelled after the Code of Ethics and Professional Conduct published by theNova Scotia Association of Architects 22 January 1998.

PART 2 - DEFINITIONS

.1 The Association is the Newfoundland and Labrador Association of Architects.

.2 A License Holder is a person granted a license to practise architecture by the Board.

PART 3 - CODE OF ETHICS

3.1 COMPETENCE

.1 In practising architecture, a License Holdershall act with reasonable care and competence, and shall applythe knowledge, skill and judgement which is ordinarily applied by License Holders currently practising inthe Province of Newfoundland and Labrador.

.2 A License Holder shall remain informed with respect to the practice of architecture in the Province ofNewfoundland and Labrador.

.3 A License Holdershall undertake to perform professional services only when qualified, together with thosewhom the License Holder may engage as consultants, by education, training and experience in the specificareas involved..1 A License Holder shall limit professional practice to areas of personal competence or shall engage

others (including staff) who are competent in supplementary areas..2 Where so governed under Provincial statute, other professionals must be engaged to practise their

professions.

3.2 CONFLICT OF INTEREST.1 Except as permitted hereunder and with full disclosure under Section 3.5, a License Holder shall

avoid actions and situations where the License Holders personal interests conflict or appear toconflict with professional obligations to the public, the client and to other License Holders.

.1 A License Holder shall not accept compensation for services from more than one party on a project unlessthe circumstances are fully disclosed to and agreed to (such disclosure and agreement to be in writing) byall interested parties..1 All parties compensating the License Holder must so agree prior to the License Holders rendering

services to the second and subsequent parties.


.2 A License Holder having a personal association or interest which relates to a project shall fully disclose inwriting the nature of the association or interest to the License Holder’s client or employer. If the client oremployer objects, then the License Holder will either terminate such association or interest or offer togive up the commission or employment..1 Personal association includes (but is not limited to) friendship or family relationship; personal

interest includes (but is not limited to) direct or indirect potential for financial or material gain..2 The License Holder is required to make disclosure as soon as there is a personal association or

interest, or an awareness of a potential or perceived conflict of interest, to which a client oremployer might object.

.3 Except as permitted under Clause 5.3.7, a License Holder shall not solicit or accept compensation orbenefit from material or equipment suppliers in return for specifying or endorsing their products..1 Under this Clause, “endorsing” means “accepting” or “approving” for use on a project..2 Pursuing or receiving a “kickback” is disallowed..3 A License Holder must make recommendations based on independent professional judgement and

uncompromised evaluation..4 Neither agreement between the parties nor disclosure (in whole or part) of the receipt of benefits

in exchange for recommending products will eliminate or waive the License Holder’s conflict ofinterest under this Clause.

.4 A License Holder acting as the interpreter of construction contract documents and reviewing constructionfor conformance with the contract documents shall render decisions impartially..1 Regardless of which party in a project’s administrative structure had engaged and pays the License

Holder, the License Holder shall interpret construction contract documents impartially, as ifdisinterested.

.5 A License Holder who is a juror or advisor for an approved competition shall not subsequently provide anyservices to the winner or, if there is not winner, for any derivative commission..1 This applies equally to a License Holder who was, or who had agreed to serve as, a juror or advisor

but was discharged or withdrew.

3.3 FULL DISCLOSURE

.1 A License Holder shall disclose if the License Holder has a related personal or business interest whenmaking a public statement on an architectural issue..1 Personal interest includes (but is not limited to) friendship or family relationship or direct or

indirect potential for financial or material gain..2 A License Holder serving on an advisory design panel or other like committee, reviewing either a

proposal’s character or a candidate’s qualifications, must make known any involvement in anapplication being reviewed or any other relationship that might constitute a conflict of interestand withdraw from the meeting and any discussion or evaluation of the merits of that matter.

.2 A License Holder shall accurately represent to the public, a prospective or existing client or employer theLicense Holder’s qualifications and the scope of the License Holder’s responsibility in connection with workfor which the License Holder is claiming credit..1 An architectural firm’s representations must accurately reflect current principals and staff

capacities.

.3 A License Holder who, in the provision of services, becomes aware of an action taken by the LicenseHolder’s employer or client, against the License Holder’s advice, which violates applicable building laws orregulations, shall, (I.) refuse, in writing to the employer or client, to consent to the violation; and (ii.)should the employer or client refuse to take action to correct the violation, report the violation, in writing,to the authority having jurisdiction..1 A License Holder in such a situation must take all reasonable steps to convince such an employer

or client to comply with the building laws or regulations.


.4 A License Holder shall not knowingly make or assist others to make, either a false or misleading statementor an omission or material fact about education, training, experience or character when applying for orrenewing registration as a License Holder.

.5 A License Holderwho knows of an apparent violation of the Architects Act, Regulations, By-Laws, Code ofEthics, or Board rulings shall report such knowledge to the Association..1 A License Holder must not withhold information from the Board about an apparent infraction

regardless of who might ask the License Holder or require the License Holder under an agreement,to do so.

.2 A License Holder acting in the capacity of a mediator or arbitrator, under an agreement whichincludes a confidentiality provision, is not obliged to report information so received to the Board.

.6 Except as prohibited by Clause 5.2.3, a License Holder, whether compensated or not, may permit theLicense Holder’s name, portrait or reputation to be attached to an endorsement of other’s services orproducts.

.7 A License Holder having a financial interest in any building material or device which the License Holderproposes to specify for a project shall disclose this interest to the client and shall request and receivewritten approval for such specification from the client and shall include a copy of this approval in theconstruction contract documents..1 This permits a License Holder to have a prior or ongoing proprietary interest. The License Holder

should also request the License Holder’s staff and sub consultants to make similar disclosures tothe License Holder.

3.4 COMPLIANCE WITH LAWS

.1 In practising architecture, a License Holder shall not knowingly violate any law or regulation..1 A License Holder must not counsel the License Holder’s employees, consultants or associates

knowingly to disregard, violate or otherwise abuse any bylaw, regulation or code affecting thepractice of architecture.

.2 A License Holder shall neither offer nor make any payment or gift to a public official (whether elected orappointed) with the intent of influencing the official’s judgement in connection with a prospective orexisting project..1 A License Holder must not offer or provide a bribe or “kickback” to any person..2 Nominal entertainment and hospitality expenditures by a License Holder hosting a public official

are permitted.

.3 A License Holder shall comply with the Architects Act of Newfoundland and Labrador, the Regulationsunder the Architects Act, By-Laws, Code of Ethics, and Board rulings..1 A License Holder must not directly or indirectly condone or encourage contravention of the License

Holders’ Act, Regulations and The Board rulings by others.

.4 In practising architecture, a License Holder shall take into account all applicable federal, provincial andmunicipal building laws and regulations and a License Holdermay rely on the advice of other professionalsand other qualified persons as to the intent and meaning of such regulations.

3.5 CONDUCT

.1 Each office maintained for offering architectural service to the public shall have a License Holder who hasdirect knowledge and supervisory control of the services..1 A License Holder’s site or auxiliary office for a specific project is a convenient extension of the base

office for a single project and is not itself permitted to offer or to provide independent architecturalservices to the public.

.2 Proposals of service; agreements; assurances; certifications; official submissions to authoritieshaving jurisdiction; and other representations on behalf of an architectural firm must be made bya License Holder.


.3 When an authority having jurisdiction receives a formal presentation (e.g., to a design panel, publichearing, advisory commission or elected body) on an architectural matter, the presentation shallbe made by (or under the attending, personal supervision of) a License Holder.

.2 A License Holdershall seal the License Holder’s work in accordance with the requirements of the ArchitectsAct, Regulations, By-laws, Code of Ethics, and Board rulings..1 A License Holder’s seal is to be applied only by that License Holder and is to be used only on

documents prepared by the License Holder personally or by other persons under the LicenseHolder’s supervision, direction and control.

.3 A License Holder shall neither offer nor make any gifts, other than of nominal value (including, forexample, reasonable entertainment and hospitality), with the intent of influencing the judgement of aprospective client in connection with a project in which the License Holder is interested..1 A License Holder must not offer or provide a bribe or “kickback” to any person.

.4 A License Holder shall not engage in conduct involving fraud or wanton disregard of the rights of others.

.5 A License Holder shall conduct the License Holder’s affairs in a professional manner and refrain from anyact which would reflect unfavourable on the profession as a whole..1 A License Holder’s conduct towards other License Holders shall be characterized by courtesy and

good faith..2 A License Holder shall give due regard to the professional obligations of those from whom the

License Holder receives or to whom the License Holder gives authority, responsibility oremployment, or of those with whom the License Holder is professionally associated.

.3 A License Holder shall give due regard for the interests of both those who commission and thosewho may be expected to use or be exposed to the product of the License Holder’s services.

.4 A License Holder who engages in any profession, business or occupation concurrent with thepractice of architecture must not allow such outside interests to jeopardize or come into conflictwith the License Holder’s professional integrity or obligations.

.5 Dishonourable conduct in the professional or private life of a License Holder which reflectsadversely on the integrity of the profession must be avoided.

.6 A License Holder shall not falsely or maliciously injure the professional reputation or business prospectsof another License Holder.

.7 A License Holder shall not supplant or attempt to supplant another License Holder after the other LicenseHolder has been retained or definite steps have been taken toward the other License Holder’s retention.

.8 A License Holder may only accept a commission for a project when the services of any License Holderpreviously retained for the project have been terminated..1 A License Holder, on being either approached or instructed to proceed with services for which the

License Holder knows or can ascertain by reasonable inquire that another License Holder is or hasbeen engaged by the same client, shall notify the other License Holder in writing of that fact.

.2 The foregoing notwithstanding, there are several necessary pre-conditions to a “successor” firm’sproviding services which are based upon and which continue and complete those initiated by itspredecessor: (I.) there must have been no supplanting of the original firm by a successor firm; (ii.)the resignation or termination of the original firm must have been done in accordance with theterms of its client/architect agreement; (iii.) the original owner must have paid for the services ofthe original firm; (iv.) in the case of property transfer to a new owner, there must have been legalacquisition by the new owner of the original architectural firm’s copyright and drawings (eitherdirectly from the original firm or from the original owner, if that owner was legally entitled to sellthem).

.9 A License Holder may only provide the same service for the same client on the same project as anotherLicense Holder through the medium of an approved competition..1 The “same client” includes technically different clients, authorities or departments connected to

or part of a broader client.


.2 Any attempt to circumvent the Regulations by sequential engagement and disengagement of aseries of License Holders is considered a non-approved form of competition.

.10 Except in an approved competition, a License Holdershall provide no form of service until retained and inreceipt of the client’s instructions..1 Speculative services to lure or entice a client, or “loss leaders,” are not permitted..2 Prior to being retained, a License Holder is not permitted to provide solutions, suggestions, ideas

or evidence of same (in any format) which have value to the client or upon which the client mightbe expected to rely.

.3 A License Holder has a duty to communicate with a client and to keep a client reasonable informed.

.4 A License Holder who provides personal input to a public organization, occupies political office oris a board or committee member (on either a paid or voluntary basis) must not provide any formof architectural services to that organization in that capacity (but may do so in accordance withClause 3.5.16).

.11 An approved architectural competition is either a competition conducted according to the current“Canadian Rules for the Conduct of Architectural Competitions” or an alternate arrangement, specificallyapproved in writing by the Association, that assures equitable treatment and equal and adequateremuneration to participating License Holders..1 Prior to a License Holder’s participation, a architectural competition’s “approved” status must be

confirmed with the Association..2 A License Holder invited to participate in a non-approved architectural competition must decline

the invitation and advise the Association of the competition.

.12 A License Holder’s conduct when participating in an approved competition must comply with the“Canadian Rules for the Conduct of Architectural Competitions” or as directed by the Association.

.13 A License Holder shall not attempt to influence the awards of an approved competition, except as a jurymember.1 Any actions which involve bribery, pressure or unusual contact with the competition authorities

are prohibited.

.14 A License Holder shall not attempt to obtain a commission to be awarded by an approved competition,except as an entrant.

.15 A License Holder receiving monies for services provided by others shall not use such monies for the LicenseHolder’s own purposes, and shall distribute them promptly to those so entitled..1 The Clause requires a License Holder to fulfil the expectation that funds received by a License

Holder on behalf of others will be properly managed..2 Receiving monies for services provided by others would include fees or disbursements invoiced to

a client for project-related services, provided under contract to the License Holder by subconsultants and suppliers. This provision does not apply to employees of the License Holder.

3.6 SERVICES RELATED TO FIRMS

.1 A License Holder who chooses to provide direct supervision to a firm referenced in Section 13(2) of theArchitects Act must be either an employee or contract employee of the firm, and shall limit the directsupervision to that firm, and any partnership and joint venture that the firm is a member of..1 The License Holder agrees to notify the Board 30 days in advance of the name of the firm, and

where direct supervision is provided to any partnership or joint venture that the firm is a memberof, then the name of the partnership or joint venture; and to notify the Board immediately whendirect supervision ceases.

.2 Where the License Holder is a employee or contract employee of more than one firm, directsupervision shall be provided to only one firm and any partnership or joint venture that the firm isa member of.


.2 A License Holder who, in the provision of services to a firm operating under Section 13 of the ArchitectsAct, suspects that the offering and provision of architectural services are not being made under the directsupervision of a Licence Holder, shall, immediately stop providing architectural services to the firm untilsuch time as the License Holder is satisfied that the required direct supervision is being performed by aLicense Holder.

.3 A License Holder shall not provide architectural services or supervision to any firm who offered orprovided architectural services and, in the preceding six months, failed to meet the requirements ofSection 13 of the Architects Act.

PART 4- APPROVAL OF THE CODE OF ETHICS

4.1 This is to certify this document is the official record of the Code of Ethics of the Architects Licensing Boardof Newfoundland and Labrador License Holders as of the date prescribed below.

Signature of the Chairman:

Qc)ç

Signature of the Registrar:

Date: October 1gth 2010


ARCHITECTS LICENSING BOARD OF NEWFOUNDLAND AND LABRADORP.O. BOX 5204 TEL (709) 726-8550ST. JOHN’S, NL FAX (709) 726-1549CANADA A1C 5V5 [email protected] / www.albnl.com

5TH ANNUAL GENERAL MEETING (AGM) MINUTES

DATE: November 21, 2014TIME: 9:00am

MEETING PLACE:Delta St. John’s HotelSt. John’s, NL

PRESENT:

The attendance record is attached to these minutes for record purposes.

1. MEETING CALL TO ORDER:Paul Blackwood, Board Chair, welcomed everyone to the Si” ALBNL Annual General Meeting andcalled the meeting to order at 9:15am.

2. APPROVAL OF THE MEETING AGENDA:Motion: To approve the Meeting Agenda as circulated.Moved: David DewlingSeconded: Louise Pin sent ParsonsVerdict: Motion Carried

3. APPROVAL OF THE 4th ANNUAL GENERAL MEETING MINUTES:Motion: That the 4th Annual General Meeting Minutes be accepted.Moved: David DewlingSeconded: Jackie ManuelVerdict: Motion Carried

3.1 BUSINESS ARISING FROM THE 4th AGM Minutes:There was no business arising from the 4th Annual General Meeting Minutes.

4. BOARD REPORTS:

4.1. Report of the Chair:

Paul Blackwood read his report and highlighted some salient issues that rose during the year.

Motion: To approve the adoption of the Chair’s Report.Moved: Paul BlackwoodSeconded: David DewlingVerdict: Motion Carried

I

4.2 Report of the Registrar:David Dewling read his report and spoke on the relevant points brought forward during the lastyear and provided the membership with updated information from the International RelationsCommittee (IRC).Motion: To approve the adoption of the Registrar’s Report.Moved: David DewlingSeconded: Dominic LippaVerdict: Motion Carried

4.3 Finance Chair’s Report:

4.3.1 Financial Report:On behalf of the Finance Chair, Stan Hampton, Paul Blackwood presented the Financial Statementprepared by Sooley & Associates — Sept. 1st 2013 to September 30th 2014. Excess of revenues overexpenses showed $16,420; the Chair noted that the funds be will transferred to the ALBNL Savingsaccount.Motion: That the Financial Statement prepared by Sooley & Associates for the Year EndedSeptember 30th 2014 be adopted.Moved: Paul BlackwoodSeconded: Jeremy BryantVerdict: Motion Carried

4.3.2 Reappointment of the Auditors:Motion: That the Architects Licensing Board of Newfoundland and Labrador approves thereappointment of Sooley & Associates Certified General Accountants for the year 2014-15 FiscalYear.Moved: Paul BlackwoodSeconded: Sue WrightVerdict: Motion Carried

4.3.3 Financial Update:

The Balance Sheet as at 11/18/2014 and the Comparative Gross Margin Income Statement Actual10/01/2014 to 11/18/2014 and Budget 10/01/2014 to 09/30/2015 were tabled for informationpurposes.Motion: That the ALBNL Financial update be accepted.Moved: Paul BlackwoodSeconded: Dominic Lip paVerdict: Motion Carried

5. COMMITTEE REPORTS:

5.1 Standing Committee on Continuing Education:

2

Rob Menchenton, Committee Chair, read his report; discussion centered on the current Cycle 6. TheStanding Committee on Continuing Education was tasked to look into the AlA courses as it was reportedby some members that not all courses offered by the AlA were sanctioned.Motion: That the report of Standing Committee Continuing Education be approved.Moved: Rob MenchentonSeconded: Sue WrightVerdict: Motion Carried

5.2 Standing Committee on Legislative Change:The Chair, Paul Blackwood, reported there was no activity with this committee to report for the pastyear.

5.3 Complaints Authorization Committee:No report was presented.

5.4 Disciplinary Committee:The Chair, Sandy Gibbons, reported there were no complaints brought forward for the Committeeto act upon.

6. NEW BUSINESS:

7. ELECTIONS:

The election for one Board member was required for a three year term. Greg Snow, who replacedGerry Cook’s term on the Board, expired. The Board nominated this member for re-election. PaulBlackwood took the floor and inquired if there were other nominations to be brought forward. Heasked three consecutive times if there were any other nominations to be brought forward; with nonepresented, a motion moved by Dave Dewling and seconded by Jackie Manuel that nominations forthis election cease was carried; Greg Snow was elected for a three year term by acclamation.

8. OTHER BUSINESS:8.1 The Committee Listings was tabled for information purposes.8.2 The Chair, Paul Blackwood, following the adjournment of the Annual General Meeting, will

present educational sessions on two topics:• What is the rationale/concept to supervising an architectural firm and• Reviewing and the Stamping of Drawings.

9. ADJOURNMENTOn a Motion brought forward by David Dewling, the meeting adjourned at 10:30pm.

&AwoocMinutes recorded by:Paul Blackwood NLAA

Board Chair - ALBNL Lynda Hayward Hon. MRAIC

ALBNL Administrative Director

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