5a, 4a, 3a, 2a, 1a football event management information

OSAA / OnPoint Community Credit Union

2021 5A, 4A, 3A, 2A, 1A FOOTBALL STATE CHAMPIONSHIPS

EVENT MANAGEMENT INFORMATION

G:\Tickets\Tournaments\Event Management Info\Football\5a4a3a2a1afbemi.docx of 5

OSAA State Championship brackets will be posted to www.osaa.org by 9am the morning after each classification’s cutoff date. Teams will be placed on the brackets according to the procedures outlined in Executive Board Policy – State Championships – Rankings.

Additional information available on the OSAA website, www.osaa.org/activities

PRE‐EVENT

1. EMERGENCY ACTION PLAN (OSAA Handbook, Executive Board Policies) (December 2015) www.anyonecansavealife.org

Each full member school shall have an Emergency Action Plan (EAP) in place for responding to life‐threatening emergencies in after‐school practices and events. Schools are strongly encouraged to utilize the “Anyone Can Save a Life” program, a free, turnkey solution that covers all medical emergencies.

2. EVENT MANAGEMENT CHECKLIST: This communication is vital to a successful contest and should take place as soon as the teams are finalized. Each host school should send a completed Event Management Checklist and a diagram of the seating plan to potential opponents. Please choose this link https://www.osaa.org/docs/forms/EventManagementChecklist‐Edit.pdf for the editable form.

3. GAME TIMES: Schools need to log on to the OSAA website to submit the time of their game for each playoff round prior to the semifinal site. A location for the game should only be added when the game isn’t being played at the host school’s campus. Friday, 7pm / 7:30pm, or Saturday, 1pm for all first round through quarterfinal games; OSAA to determine the day and time for semifinal and final games. NOTE: Except in those instances where the OSAA designates the day and time, games are to be played at times indicated above unless both schools involved agree otherwise and approval is obtained from the OSAA office. If schools cannot mutually agree on day and time, the OSAA will make the final decision.

4. OFFICIALS:

A. First Round: The host school is to obtain five certified game officials from the association that services its home games. OSAA will pay the officials through each commissioner. See OSAA Handbook, Executive Board Policy, Officials – Host School Responsibilities for additional information.

B. All Additional Rounds: Five certified game officials will be assigned and paid by OSAA through the commissioner. Officials have been instructed to contact the host school AD to reconfirm game times and locations prior to the day of the contest.

5. STATE CHAMPIONSHIPS ‐ HOME TEAM DESIGNATION (OSAA Handbook, Executive Board Policies) (Revised Fall 2018)

During all rounds of each OSAA State Championship bracket, the team with the better Adjusted Playoff Ranking (APR) shall be the designated home team.

6. SPONSOR INVITATION:

A. As we have done the past couple of years, the OSAA is asking HOST athletic directors to contact your LOCAL ONPOINT COMMUNITY CREDIT UNION manager and invite them to your Football playoff game each week as your guest. FIND YOUR LOCAL ONPOINT LOCATION: www.onpointcu.com/locations‐and‐atms.html

B. If they are able to come, we ask that you take a moment before the game or at halftime to introduce them and publicly acknowledge their support over the PA system. Something like “Please welcome Jane Doe of ONPOINT COMMUNITY CREDIT UNION and join us in thanking them for their continued support of the Oregon School Activities Association and state championship events such as this game.” If they are unable to attend, please thank them for their support.

C. Thank you for your cooperation with this request. Contact IAN FROST, 503.682.6722 x245, or at [email protected] if you have any questions.

7. PA SCRIPT: Please ensure that your announcer has a copy of the attached PA script and reads these announcements. Included is the OSAA’s required pre‐contest PA announcement, along with additional sportsmanship and sponsor announcements to be read throughout the contest.

https://www.osaa.org/activities

https://www.osaa.org

https://www.osaa.org/governance/handbooks/osaa#_Toc456100456



https://www.anyonecansavealife.org


https://www.onpointcu.com/locations-and-atms.html

https://www.osaa.org/docs/forms/EventManagementChecklist-Edit.pdf


8. PROGRAMS: The host school has the right to produce a roster sheet / game program through the quarterfinals. These may be handed out or sold by the host school. Team rosters can be printed from the OSAA website by clicking on a school’s team page for that sport. Go to Football, then Teams & Leagues and click on the school’s name to find their team page.

9. TICKET BOOTH SIGNS: There are five signs attached, Ticket Prices, Pass Gate, OSAA Live Mobile App, OSAA Social Media and Spectator Conduct. Please ensure that these signs are posted at your gates prior to each state championship match.

10. ADMISSION:

A. Reserved Seating:

1) Only schools offering reserved seating for regular season games may sell reserved seats for playoff games. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $8.

2) If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.

B. Ticket Prices (Excluding Service Fees): Student is any child age 5 & up through a senior in high school.

First Round – Quarterfinals Adults – $8 Students – $5

C. Complimentary Tickets: Each school that participates in a championship game will receive the following Complimentary Tickets: 5A‐ 15 tickets; 4A‐ 12 tickets; 3A – 12 tickets; 2A –10 tickets; 1A – 6 tickets. The host school is to provide these tickets for all games through the quarterfinals.

D. Gate Lists: Gate lists in excess of the complimentary ticket allotments mentioned above shall not be used. Every person in attendance must have a ticket or a pass in order to enter.

E. Passes: ONLY the OSAA Gold Card, OSAA VIP pass, OSAA Media pass and OSAA Football Media pass, which will admit the bearer only with photo ID, are to be honored at any OSAA State Championship event. NO school, athletic district, officials’ association, etc., passes are to be accepted. See the Pass Gate Sign in this information.

11. STATE CHAMPIONSHIP SEATING: Schools are reminded that a state championship game is an OSAA event and not a home school’s game. Seating for all football state championship games is to be determined by the home field policy as established for all league contests with the following procedures required:

A. Representatives of the two schools must communicate prior to the game and provide for as equitable as possible seating arrangements for the visitor based on: (a) Home seating policy; and (b) Facility limitations.

B. There shall be no change in the host school’s regular season seating policy unless it is to increase the number seats available for the visitor.

C. If the two representatives are unable to agree on seating arrangements, an OSAA representative will assist the two parties in reaching an agreement.

D. It is recommended that the visitor’s seating have the visitor’s parents and students seated together. It is preferred that, when fair and possible, this seating be located behind the visiting team’s bench.

E. Neutral sites shall provide for equal and equitable seating. OSAA will determine seating for semifinals and finals.

12. STATE CHAMPIONSHIPS – ADOPTED BALL (OSAA Handbook, Executive Board Policies) (Fall 2010)

The OSAA shall require that the officially adopted ball for that sport be used in all state championship contests, first round through final sites.

A. State Championship Contests at Home Sites.

2) Football.

a) Procedure. Officials shall confirm that both teams use the officially adopted ball (Wilson Footballs). If either team uses balls that are not the officially adopted balls, the contest shall be played, and officials shall report the school or schools in violation to the OSAA.

b) Penalty. A school, which is found to have used a non‐adopted ball in an OSAA state championship contest, shall be subject to fines, forfeiture and/or other penalties as determined by the OSAA Executive Board.

B. State Championship Contests Administered by OSAA Staff. Officially adopted balls (Wilson Footballs) shall be provided by OSAA staff administering the contests.



13. FIELD PHONES: Each school has the responsibility to provide field phones for their own use. If a phone problem arises during a contest, a school may be required to discontinue use of a phone(s) so that an equal number of phones are maintained. The OSAA and / or host school will not provide back‐up phones for use at any point during the game.

14. STATE CHAMPIONSHIP ‐ PRE‐CONTEST PUBLIC PRAYER (OSAA Handbook, Executive Board Policies) (Fall 2012)

All playoff contests beyond the regular season cutoff date are OSAA sponsored events. It has been legally established that the OSAA is a state actor, and is subject to the same requirements as a governmental agency with respect to compliance with the Establishment Clause of the First Amendment of the United States Constitution. Under rulings of both Federal and State Courts, a pre‐contest public prayer at any OSAA sponsored event is a violation of both federal and state constitutions regardless of where the game is played and which schools are participating. Therefore, offering a pre‐contest public prayer over a public‐address system at any OSAA sponsored interscholastic event is prohibited.

15. STATE CHAMPIONSHIPS – SUPPORT GROUP POLICIES (OSAA Handbook, Executive Board Policies) (Revised Fall 2017)

Following are the support group policies as adopted by the Executive Board regarding state championships:

A. Admission. Members of support groups shall be given complimentary admission from game management for contests during which their school is participating. Members shall enter the facility in uniform as a group and must be accompanied by their coach/director for verification.

1) Cheerleading. The number of cheerleaders permitted is limited to members of the varsity cheer team for that sport season. Venue space, as determined by game management, may limit the number of cheerleaders able to cheer on the sideline. Squad size for routines performed prior to the contest, during timeouts and for halftime entertainment may exceed the venue sideline limit so long as the additional members return to the stands when the contest resumes.

B. Pep Band Expectations. The purpose of performances by pep bands at athletic events is to entertain, promote school spirit and support cheerleaders in providing positive crowd participation activities. All members of the pep band are expected to exhibit the highest standards of good sportsmanship.

1) Musical selections including rhythmic percussion cadences in support of cheerleaders may be performed only during the following times:

a) Prior to the game.

b) During time outs.

c) Between quarters or at halftime.

d) Following the game.

e) Exceptions:

(1) Rhythmic percussion cadences in support of cheerleaders may be performed during play at outdoor venues only.

(2) No musical selections may be performed during injury time outs.

2) Amplified instruments are permitted at basketball contests unless the State Championship Director determines that space availability or distance to an electrical outlet precludes its use. The State Championship Director has the authority to control the volume of any amplified instrument.

3) If two pep bands are playing at an athletic contest, the groups shall alternate performances and split the halftime. In football, the performance time after a touchdown or point after goes to the band representing the school that has scored regardless of which band performed last. The directors of the two groups shall meet prior to the contest to confirm how the time will be shared.

C. Halftime Entertainment. The following halftime procedures shall be utilized:

1) Basketball.

a) Schools participating in the Basketball State Championships will be given first choice to entertain during halftime intermission of all basketball games. Other schools will be considered in order of application received. It shall be understood that schools not participating in the state championships shall not bring a band.

b) All halftime entertainment must be approved by the State Championship Director.

c) Individuals or groups shall provide their own equipment for music accompaniment.

d) Total halftime entertainment shall not exceed eight minutes.




e) Participating schools are to mutually agree on how the eight‐minute halftime is to be shared.

f) The facilities will not be blacked out nor will fire of any nature be permitted for entertainment.

g) Individuals or groups must wear appropriate gym floor shoes.

h) Questions concerning halftime entertainment shall be directed to the State Championship Director.

2) Football.

a) Halftime entertainment shall be approved by game management.

b) If special announcer is required for support group performances, previous arrangements shall be made with game management in order to gain access to public address system.

c) Advisor of the support group shall give exact number of seats needed to game management.

d) Total halftime entertainment shall not exceed 14 minutes (See below).

e) The game clock shall be in operation during halftime and shall be started at the conclusion of the first half. Clock will show 15 minutes (See below).

f) The visiting school support group shall perform first (unless the two schools mutually agree otherwise) and shall be prepared to start performance within 30 seconds after end of first half. Performance by visiting school support group may not exceed seven minutes, including time to get on and off the field.

g) The second support group shall be prepared to start performance within 30 seconds after the first support group clears the field. The second support group performance may not exceed seven minutes, including time to get on and off the field (See below).

h) The field shall be cleared for mandatory three‐minute warm‐up drills by the two teams.

i) Delaying the start of the second half shall be subject to reprimands and/or penalties by the Executive Board.

j) If game management wishes to extend the halftime entertainment per the National Federation Rules Book, two minutes shall be added to each performance (total time of 18 minutes instead of 14 minutes) and clock will show 20 minutes at start of halftime.

3) Soccer. Same as for football, except total time for entertainment at halftime is eight minutes (four minutes for each school support group).

16. RULE 3 – CONTESTS – SPORTSMANSHIP – CROWD CONTROL (OSAA Handbook, Rules)

17. STATE CHAMPIONSHIPS – BROADCASTING/STREAMING (OSAA Handbook, Executive Board Policies) (OSAA for Media) (Revised July 2019)

A. The OSAA owns the broadcasting / streaming rights to all state championship events, first round through the championship finals. Radio and television stations, cable companies, websites and social media accounts planning to broadcast / stream games in any round of the OSAA state championships must register with the OSAA by submitting an online Registration Form. Registered and approved broadcasts / streams will be listed on the OSAA State Championship Broadcast Schedule. Those not listed will not be allowed.

B. For OSAA state championship events hosted by member schools, it shall be the responsibility of those registered and approved to contact the host school's athletic director to arrange for space, power and Internet access if available. The OSAA will coordinate these arrangements at all final sites and semifinal sites for football only.

C. NOTE: The NFHS Network is the exclusive video broadcast rights holder of OSAA state championship events. Live and on‐demand video of OSAA state championship events (full or condensed versions) is strictly prohibited and in direct violation of the OSAA's agreement with the NFHS Network. Those registered and approved for broadcasting / streaming state championship events declined by the NFHS Network shall pay a rights fee to the OSAA.

C. D. Video highlights are limited to a total of two minutes per game, including broadcasts, streams and social media posts.



https://www.osaa.org/media


POST‐EVENT

1. REPORT FINAL SCORE: The home team is responsible for submitting the result using the OSAA website immediately following the contest for each playoff round prior to the semifinals. Per Executive Board Policy, Reporting Schedules and Results, results must be submitted by 10pm on the day of the contest.

2. EVENT MANAGEMENT EXPENSES: Within one week after completion of each game the host school shall forward the following to the OSAA office:

A. Online Event Management & Ticket Report:

1) School administrators can access the online Event Management & Ticket Report form from the My Account page on the OSAA website.

2) Event Management Expenses:

a) Includes PA announcer, scoreboard operator, ticket‐takers, sellers and supervision.

b) Approval must be granted by the OSAA for any expense that is beyond your normal expenses to host a league game. These might include, but would not be limited to, field rental, additional security or police, portable bleacher rental, portable restrooms. Receipts must be attached.

c) Programs and game films are not reimbursable expenses.

3) This online report will gather contest information automatically and allow you to record ticket sales and expenses.

4) Once all required information has been entered, a printable version of the ticket report will be generated which you will mail to the OSAA office along with a check for the total.

5) Print the completed form.

6) Mail form, receipts and check to: OSAA, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.

B. Important Reminders:

1) Expenses are not to be withheld from ticket sales.

2) Only one report per game ‐ each contest will generate its own online Event Management & Ticket Report.

3) Receipts must be attached.

4) The OSAA will pay officials through the commissioner.

General questions about post event management, contact Candy at our office, 503.682.6722 x225, or [email protected]

Questions about the new form, contact Gibby at our office 503.682.6722 x228, or [email protected]


Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1

Wilsonville, OR 97070 503.682.6722 http://www.osaa.org

G:\Forms\HostVenueSportsmanshipGuidelines.doc

HOST VENUE SPORTSMANSHIP GUIDELINES

When hosting an athletic event, the home team should:

• Provide an environment that is free of safety hazards. Provide appropriate number of supervisory personnel for theactivity.

• Develop a plan of action to address inappropriate behavior at interscholastic contests. This procedure should bediscussed and explained to all involved.

• Make contact with the visiting school’s administrator and / or coaching staff.

• Meet and accompany visiting schools and officials to their locker rooms.

• Assure that visiting team and officials’ locker rooms are secure.

• Escort officials and visiting team from playing area to their locker rooms at the completion of the contest.

• Provide the same services that are available to the home team to the visiting team, such as an athletic trainer,filming area, access to the press box, whiteboards, etc.

• Provide beverages and food to officials prior to, during and after contests whenever possible.

• Allow only positive cheers that boost their own team / spirit without antagonizing the opponents or the officials.

• Establish a designated area for cheerleaders to stand that causes the least distraction to players.

• Provide students and fans from the visiting school adequate seating and cheering areas. During playoff or rivalrycontests, the student sections shall be specifically marked and separated (such as by ropes, pennants, or otherbarrier) from the general spectator seating areas. In the interest of sportsmanship and positive behavior, thestudent sections for competing teams shall not be adjacent to each other or directly behind the bench of theopposing team.

• Monitor the music played by bands, performance groups or over the PA system to assure that it is appropriate and isplayed at the proper time during the athletic contest.

• Have the public-address announcer read a prepared citizenship / sportsmanship message prior to each contest.

• Assure that the announcer acts in a professional manner absent of emotional favoritism and editorial comment.

• Remain at the site upon completion of contest to assure that all needs and concerns are met.

• An administrator from each participating school, the host site administrator and representative of the game officialsshall make contact prior to game time to reiterate the site’s guidelines for student cheer and spirit groups, discussthe sportsmanship goals of the contest, and confirm the physical location of the school administrators during thecontest.

INDOOR CONTESTS

• At least one empty row must serve as a buffer between the floor and the student sections.

• The student sections for competing teams shall not be directly behind either goal or directly behind the bench of theopposing team.

• At no time, should cheerleaders be stationed directly underneath the goal.

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G:\Public Relations\Public Address\2021-22\Football Early Rounds.doc

OSAA / OnPoint Community Credit Union Football State Championships Public Address Script

Good afternoon/evening ladies and gentlemen. We welcome you to today’s/tonight’s OSAA / OnPoint Community Credit Union Football State Championship playoff game presented by Pacific Office Automation. The Oregon School Activities Association is proud to partner with the participating schools in presenting this game between the visiting _________________________ and your_________________________________! INTRODUCTIONS Now let’s meet the starting lineups for this state championship playoff game. Visiting team offense or defense and coaches Home team offense or defense and coaches OFFICIALS The officials for this game are: Referee: __________________________________

Umpire: __________________________________ Head Linesman: __________________________________ Line Judge: __________________________________ Back Judge: __________________________________

NATIONAL ANTHEM Ladies and Gentlemen, we now ask that you please stand and remove your hats as we honor America with the playing our National Anthem. SPORTSMANSHIP (REQUIRED) Every student performing here today has had dreams of being a star in their own right. What they never dreamed of, is being ridiculed or threatened for how they look, where they came from, how they worship, or who they love. And yet this happens repeatedly at sporting events across our state. We are better than this. As athletes. As fans. As Oregonians. In sport, every participant must play by the same rules. Now, so does everyone in attendance at OSAA interscholastic events. Each of us is expected to encourage and contribute to an environment of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT throughout the event. The OSAA calls it being a STAR. And if you can do it, consider yourself a STAR. If you can’t, you’ll find yourself on the outside looking in at this and potentially any future interscholastic events in Oregon. We all have a role to play in making events like this a success. So, whether you’re on the field or in the stands—play well, play hard, and play fair. Because Greatness…is Hateless. OSAA SPONSOR ANNOUNCEMENTS Sponsor announcements are for use during breaks in the action and can be read more than once.

1. Wearing a mask and keeping your distance form others helps prevent the spread of Covid-19. Please be courteous of those around you and help us keep each other safe.

2. OSAA dot org is the online home of the OSAA Football State Championships. The official website of the OSAA has updated results and brackets, plus links to purchase tickets and souvenir merchandise. You can also find year-by-year results from past Football state championships and links to media coverage throughout the state. Be sure to visit OSAA dot org.

3. OnPoint Community Credit Union is a proud sponsor of the OSAA State Championship. OnPoint is Oregon’s largest locally headquartered credit union – serving more than 452,000 members. Federally insured by NCUA. Equal housing opportunity.


4. For over forty years, Pacific Office Automation has remained locally owned and operated. They support the community and people and places that matter. That’s why they continue to sponsor the OSAA year after year. To learn more, visit Pacific Office dot com. Pacific Office Automation – Problem Solved.

5. Stay connected to your favorite team with the OSAA Live mobile app. OSAA Live features the latest scores, schedules and rankings for all teams and leagues across Oregon. Purchase State Championship tickets. Access OSAA State Championship programs. Read the latest prep news and information. Search OSAA Live in the App Store or on Google Play to download today.

6. Purchase your official State Championships merchandise at OSAA store dot com. With RushTeamApparel, the exclusive merchandise partner of the OSAA, you have more options! Customize your gear with your school name, a student-athlete name, event decals, and more! Nike products are also available. Browse the selection of official State Championships merchandise at OSAA store dot com.

7. Each of us is here to either compete in a sporting event, or to support those who are. An event in which the rules apply equally to everyone, designed to ensure fair competition, encourage sportsmanship, and bring out the best in each participant. We are here to share our support — for our students, our community, and for each other. And to create an environment of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT. We call it being a STAR. Learn what it takes to be a STAR at O-S-A-A dot org slash equity.

8. Watch the OSAA Football State Championships LIVE online at NFHS Network dot com slash OSAA! It’s your one stop for all of the high school state championships throughout the year. Tune in championship night to watch all of the Football State Championship action. That’s online at NFHS Network dot com slash OSAA!

9. Your local Toyota Dealers are proud to support the OSAA, it’s member schools, and the thousands of students competing each and every day. Toyota is the official automobile of the OSAA. Toyota dot com.

10. For in-depth coverage of high school activities across the state, OSAA today is the answer. OSAA today has the latest news, stories, coaches polls and more. OSAA today features stories from around the state. Also, be sure to subscribe to the OSAA today Podcast wherever you get your podcasts! Visit OSAA dot org slash today!

11. A sponsor of OSAA State Championships, OnPoint provides our local communities with the banking and lending solutions they need to get ahead. Federally insured by NCUA. Equal housing opportunity.

12. The OSAA is proud to use Wilson footballs. For athletes to perform their best, they require the best. For over 100 years, that’s what Wilson has delivered. Not only is Wilson used on more high school football fields than any other brand, but it’s also the official ball of the NFL and the NCAA. Learn more at Wilson.com

13. Moda Health is a proud sponsor of O-S-A-A events because students who discover their strength through sports grow into healthy adults. Be Better. Moda Health.

14. High school students deserve the right to participate in sports and activities – the problem is that not every student or their family can afford the costs associated. The OSAA Foundation Student Assistance Program is here to help breakdown those barriers to allow students to learn the life long lessons you receive from participating. Visit o-s-a-a foundation dot org to find out how you can help.


15. Black Bear Diner, the OSAA’s official family restaurant, where community connection and good food

matter would like to celebrate and congratulate our athletes and families here today. When you’re done here, be sure to feed your inner bear with huge portions of comfort food classics for breakfast, lunch and dinner! There’s something for everyone at black bear diner. Dine in or order online for carryout or delivery at blackbeardiner.com.

16. Nike is a proud sponsor of the OSAA Football State Championships. Visit them online at nike dot com to see the latest in Nike gear.

17. As participants, coaches, fans, friends, and parents, we now have our own rules. Designed to ensure and encourage an atmosphere of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT for all of us. We call it being a STAR, and it means not threatening or ridiculing anyone in attendance based on their race, gender, age, color, national origin, ethnicity, disability, sexual orientation or religion. Learn what it takes to be a STAR at O-S-A-A dot org slash equity.

18. Want to stay in shape, be involved in a sport you love and earn money in the process? Become an athletic official! There’s a shortage of officials in Oregon and we need you now more than ever. Visit OSAA-dot-org backslash officials for more information and to get registered. END OF GAME ANNOUNCEMENT Special thanks to OSAA title sponsor OnPoint Community Credit Union for their support of Oregon High School Activities. Please visit OSAA dot org for updated Football State Championship brackets, locations and game times. All OSAA State Championships will utilize digital tickets, so plan ahead. Purchase tickets today through the OSAA Live mobile app or at O-S-A-A dot org slash tickets. State Championship merchandise isn’t for just those who make it to championship day, it’s for everyone participating in the OSAA playoffs. Order your state championship merchandise today at OSAA store dot com. The OSAA thanks you for your support of high school activities and encourages you to drive home safely.

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