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Annual Report2012/13 Financial Year

Department of Roads and Public Works

Eastern Cape ProvinceVote 05

ROADS & PUBLIC WORKS

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TABLE OF CONTENTS1. PART A – GENERAL INFORMATION

DEPARTMENT’S GENERAL INFORMATION....................................................................... 61.1.

LIST OF ABBREVIATIONS/ACRONYMS............................................................................. 71.2.

STRATEGIC OVERVIEW.................................................................................................... 101.3.

1.3.1 Vision.................................................................................................................... 10

1.3.2 Mission.................................................................................................................. 10

1.3.3 Values................................................................................................................... 10

1.3.4 Strategic Outcome Oriented Goals......................................................................... 11

1.4 Legislati ve and Other Mandates..................................................................................... 11

1.4.1 Consti tuti onal mandates....................................................................................... 11

1.4.2 Legislati ve Mandate............................................................................................... 12

1.4.3 Policy Mandate...................................................................................................... 12

1.5 Organisati onal Structure................................................................................................ 13

1.6 Foreword by MEC of the Department.............................................................................. 14

1.7 Report of the Accounti ng Offi cer..................................................................................... 16

2. PART B – PERFORMANCE INFORMATION

2.1 Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on.................... 36

2.2 Auditor General’s Report: Predetermined Objecti ves........................................................... 36

2.3 Overview of Departmental Performance ............................................................................. 48

2.3.1 Service Delivery Environment for the 2012/13 fi nancial year............................................. 48

2.3.2 Service Delivery Improvement Plan...................................................................................51

2.3.3 Organisati onal Environment for the 2012/13 fi nancial year............................................... 51

2.3.4 Key Policy Developments and Legislati ve changes............................................................. 54

2.4 Strategic Outcome Oriented Goals....................................................................................... 54

Performance Informati on

2.5 Performance Informati on by Programme.............................................................................60

2.5.1 Descripti on of each Programme........................................................................................60

2.5.2 Performance Indicators.....................................................................................................64

PROGRAMME 1: ADMINISTRATION........................................................................................... 64

PROGRAMME 2: PUBLIC WORKS................................................................................................76

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PROGRAMME 3: ROAD INFRASTRUCTURE................................................................................. 81

PROGRAMME 4: COMMUNITY BASED PUBLIC WORKS PROGRAMME........................................ 83

2.5.3 Changes to planned targets.............................................................................................. 88

2.5.4 Linking performance with budgets................................................................................... 89

2.6 Summary of fi nancial informati on....................................................................................... 89

2.6.1 Departmental Receipts..................................................................................................... 89

2.6.2 Programme Expenditure................................................................................................... 90

2.6.3 Transfer Payments (excluding public enti ti es).................................................................... 90

2.6.4 Public Enti ti es.................................................................................................................. 90

2.6.5 Conditi onal grants and earmarked funds paid................................................................... 90

2.6.6 Donor Funds..................................................................................................................... 92

2.6.7 Capital Investment, Maintenance and Asset Management plan........................................ 92

3. PART C: GOVERNANCE

REPORT OF THE AUDIT COMMITTEE.......................................................................................... 102

SECTION 5: ANNUAL FINANCIAL STATEMENTS............................................................................105

4. PART D: HUMAN RESOURCE MANAGEMENT

POLICY DEVELOPMENT.............................................................................................................. 164

HR OVERSIGHT...........................................................................................................................167

PART A - GENERAL INFORMATION

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PART A – GENERAL INFORMATION1.1 DEPARTMENT’S GENERAL INFORMATION

NAME OF THE DEPARTMENT:

Department of Roads and Public Works – Eastern Cape Province

PHYSICAL ADDRESS OF THE DEPARTMENT:

Qhasana Building

Independence Avenue

Bhisho, 5605

POSTAL ADDRESS OF THE DEPARTMENT:

Private Bag X0022

Bhisho, 5605

Contact Telephone Number: 040 602 4256 (Head of Department)

Call Centre: 0800 864 951

Fax: (040) 602 4001

E-mail Address: info@dpw.ecape.gov.zaWebsite: www.ecdpw.gov.za

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1.2 List of Abbreviati ons / AcronymsAcronymsAG Auditor GeneralAIDS Acquired Immunodefi ciency SyndromeAPTCoD Accelerated Professionals and Trade Competence DevelopmentASGISA Accelerated Shared Growth Initi ati ve of South AfricaBAC Bid Adjudicati on Committ eeBEE Black Economic EmpowermentBBBEE Broad-Based Black Economic EmpowermentCE Civil EngineeringCIDB Constructi on Industry Development BoardCIDP Constructi on Industry Development ProgrammeC-AMP Custodian- Asset Management PlanCPMU Centralised Programme Management UnitDRE District Roads Engineer EC Eastern CapeEDMS Electronic Document Management SystemEEP Employment Equity PlanEPWP Expanded Public Works ProgrammeEPWP MIS- Expanded Public Works Programme Management Informati on SystemFTE Full Time EquivalentGB General BuildingGIAMA Government Immovable Assets Management ActHIV Human Immunodefi ciency VirusHO Head Offi ceHoD Head of the DepartmentHRD Human Resource DevelopmentHR Human ResourceIDIP Infrastructure Delivery Improvement PlanIKM Innovati on and Knowledge ManagementIMST Informati on Management System and TechnologyIPIP Infrastructure Programme Implementati on PlanIT Informati on TechnologyKM Kilometre

MEC Member of the Executi ve Council

MTEF Medium-Term Expenditure Framework

NCDP Nati onal Contractor Development Program

NDPW Nati onal Department of Public Works

NYS Nati onal Youth Services

PDI Previously Disadvantaged Individuals

PGDP Provincial Growth Development Plan

PLWD People Living with Disability

PMDS Performance Management and Development Systems

PPP Public – Private - Partnership

PSLDC Provincial State Land Disposal Committ ee

SANRAL South African Nati onal Roads Agency Limited

SAPS South African Police Services

SDIP Service delivery Improvement Plan

SDIX Service Delivery Index

SEA Service Excellent Awards

SG Surveyor General

SLA Service Level Agreement

SMME Small-Medium Micro Enterprise

SMS Senior Management Services

SONA State of the Nati on Address

SOPA State of the Province Address

TB Tuberculosis

U-AMP User – Asset Management Plan

VPNC Virtual Private Network Consorti um

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Submission by the Executi ve Authority to the Legislature

Honourable Speaker

I have the honour of submitti ng the 2012/13 Annual Report of the Department of Roads and Public Works in terms of Secti on 40(1) (d) of the Public Finance Management Act, 1999.

Ms Thandiswa Marawu MEC: Department of Roads and Public Works

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Submission of the annual report to the executi ve authority

It is with great pleasure that I present this Annual Report of the Department of Public Works for the year ended 31 March 2013.

J MlawuHead of DepartmentJ MlawuJ MlawuHead of Department

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1.3 STRATEGIC OVERVIEW1.3.1 Vision

Leaders in the provision of high quality roads and buildings infrastructure

1.3.2 MissionA custodian of provincial government immovable assets and a provider of sustainable infrastructure resulti ng in socio-economic reforms, sector transformati on and development

1.3.3 ValuesVALUES

Batho Pele Principles* Employee Diversity Service Excellence

We will strive to prioriti ze people fi rst in the delivery of services

We will, at all ti mes, promote and exploit the benefi ts presented by our diverse workforce

We will, at all ti mes, not just meet but exceed excellence.

*Batho Pele Principles

Consultati on: Citi zens should be consulted about the level and quality of the public services they • receive, and wherever possible, should be given a choice about the services that are off ered;

Service standards: Citi zens should be told what level and quality of public services they will receive so • that they are aware of what to expect;

Access: All citi zens should have equal access to the services to which they are enti tled;•

Courtesy: Citi zens should be treated with courtesy and considerati on;•

Informati on: Citi zens should be given full, accurate and up-to-date informati on about the public services • they are enti tled to receive;

Openness and transparency: Citi zens should be told how nati onal and provincial departments are run, • how much they cost, and who is in charge;

Redress: If the promised standard of service is not delivered, citi zens should be off ered an apology, a • full explanati on and a speedy and eff ecti ve remedy; and when complaints are made citi zens should receive a sympatheti c, positi ve response; and

Value-for-money: Public services should be provided economically and effi ciently in order to give • citi zens the possible value for money

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1.3.4 Strategic Outcome Oriented GoalsStrategic Goal 1 To promote sound corporate governanceGoal Statement To provide conti nuous sound leadership in strategic and operati onal planning as well as

monitoring & evaluati on of the departmentJusti fi cati on Ensure full implementati on of government’s Programme of Acti on.Links SONA, SOPA, Policy and Budget SpeechStrategic Goal 2 To improve management systems in order to off er effi cient and eff ecti ve services to client

departments and the public.Goal Statement To monitor the annual audit plans and conti nually improve management systems, policies

and procedures by 2014Justi fi cati on Reduce organisati onal risks and ensuring that resources are eff ecti vely uti lisedLinks PFMA, Treasury Regulati onsStrategic Goal 3 To lead transformati on and development in the constructi on and property industriesGoal Statement To ensure that 60% of departmental expenditure on infrastructure is procured through

broad based black economic empowerment by 2014.Justi fi cati on To bridge the equality gap and ensure the redistributi on of economic opportuniti es to the

historically disadvantaged individuals and groups.Links Preferenti al Procurement Act, BBBEE Act, PPP, Strategic Goal 4 To reduce poverty and unemploymentGoal Statement To create 250 000 sustainable job opportuniti es by 2014.Justi fi cati on To improve quality of life and enhance the skills levels of the people of the Eastern Cape by

creati ng sustainable work opportuniti es.Links PGDP, Government Programme of Acti on, Skills Development Act,Strategic Goal 5 To ensure eff ecti ve management of immovable and movable provincial assets.Goal Statement To ensure full implementati on of GIAMA by 2014.Justi fi cati on To enhance the management of provincial assets under the custodianship of the

department.Links GIAMA, PFMA

1.4 Legislati ve and Other Mandates1.4.1 Consti tuti onal mandates

Source Directi ves in terms of the DRPWConsti tuti on of

the Republic Of

South Africa

Part A of schedule 4 of the Consti tuti on states that Public Works has a responsibility only in respect of the needs of the provincial departments in the discharge of their responsibiliti es to administer functi ons especially assigned to them in terms of the Consti tuti on or any other law.

Part A of schedule 5, which deals with the “Functi onal Areas of Exclusive Provincial Legislati ve Competence”, lists the Provincial Roads and Traffi c as one of the competences allocated to Provinces.

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1.4.2 Legislati ve mandatesLegislati ve Source Components of the mandate

Eastern Cape State Land Disposal Act, Act 7 of 2007

Custodian of immovable assets owned by the E C Provincial Government

Government Immovable Asset Act 19 of 2007Government Immovable Asset Management, Act 19 of 2007

Providers of accommodati on so that provincial departments can functi on eff ecti vely ( offi ces, warehouses, schools, clinics, hospitals etc)

Constructi on Industry Development Board Act Leading sector transformati on and development in the property and constructi on sector

Public Finance Management Act Effi cient and eff ecti ve management of Departmental resources

Eastern Cape Roads Act 2003

Nati onal Road Traffi c Act 1996(Act 93 of 1996)

1.4.3 Policy mandatesExpanded Public Works Programme Framework • and Guidelines.

Accelerated and Shared Growth Initi ati ve – SA • (ASGISA)

Constructi on Industry Supply Chain Management • Framework.

Provincial Growth and Development Plan (PGDP)•

Public sector transformati on• High Impact Priority Projects (HIPPs•

Broad-based Black Economic Empowerment (BBEE • framework).

24 Apex Prioriti es•

Minimum Informati on Security Standards (MISS).• State of the Nati on Address (SONA)•

Performance Management Development System.• State of the Province Address (SOPA) •

Public Works – ‘Towards the 21• st century’ Public Service Anti -corrupti on Strategy•

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1.5 Organisati onal Structure

MEC

Ms T Marawu

Head of Department

Adv. J Mlawu

Chief Financial Offi cer

Mr E Jooste

DDG: Transport Infrastructure

Mr S Booi (Acti ng)

GM: Planning

Mr C McLachlan

GM: Buildings

Mr S. Makhetha

GM: Design

Mr S Booi

GM: Corporate Services

Ms N Mlakalaka (Acti ng)

GM: Constructi on

Vacant

GM: SMU

Mr A Fekisi (Acti ng)

GM: Maintenance

Mr B Jordan

GM: Property Management

Ms Z Chagadama (Acti ng)

SM: Mechanical

Mr M Mafani

GM: EPWP

Mr Q Mageza

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1.6 Foreword by MEC of the Department

This Annual Report will undertake to report on acti viti es of the Department of Roads and Public Works in the 2012/13 fi nancial year while sharing on some of the progress and challenges.

In this fi nancial year, Department of Roads and Public Works was guided by the commitment made by the President of the Republic Jacob G. Zuma and later the Premier of the province Noxolo Kiviet, declaring the year as the year of infrastructure delivery.

The department defi nes itself and its service delivery off ering within four areas of priority which include: Creati on of sustainable decent jobs, Consolidati on of infrastructure delivery, Building internal capacity to improve service delivery, and Implementi ng/promoti ng integrated planning and implementati on of projects. As a result this reporti ng period witnessed a number of changes in the way the department does business and a culture of working diff erently across all programmes of the Department.

To this end, we have succeeded in reducing considerably the use of consultants in the department, in parti cular those contracted to do management functi ons.

The roads constructi on that have been handed over to SANRAL has brought much needed relief into the Roads Infrastructure budget thus allowing us to direct the funds to other roads projects. However we have incurred major setbacks due to unprecedented incidents of fl ood rains which eroded our roads further depleti ng the litt le budget the department had.

We have put in place regulatory mechanisms such as protocols and Service Level Agreements to ensure that intergovernmental relati ons are functi onal and eff ecti ve.

Notwithstanding all those systems in place, the department conti nued to face a myriad of challenges during the fi nancial year such as the disclaimer of opinion by the Auditor General. Aft er receiving these audit fi ndings, the department developed the 2012/13 Audit Interventi on Plan which is monitored by the Audit Interventi on Project Steering Committ ee with a view to discuss and address each individual fi nding of Auditor General.

We have witnessed tremendous improvement on Municipal Finance on our arrears on payment for rates and taxes which we have managed to bring down signifi cantly.

In our buildings programme, we conti nue to convert underuti lized government insti tuti ons like colleges of educati on, and hospitals into ‘one stop shop’ government offi ces in order to bring the services closer to the people.

Regarding the Small Revitalisati on programme, the department has succeeded in elevati ng this programme to be a provincial priority. Inter-departmental collaborati ons are now pivotal to making this programme a success. It is pleasing therefore to highlight that an integrated provincial strategy has now been developed.

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Service delivery eff orts of the department are strongly supported by our commitment to maintaining sound good corporate governance practi ces. In this regard, the department adopted fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons aimed at preventi ng, detecti ng,

reacti ng to and reducing the likelihood of fraud and corrupti on.

We are confi dent that we are making progress in ensuring that the department has a corporate environment that is conducive, which enhances ethical conduct and behaviour in management and the enti re staff compliment.

The department is serious about employing females on Senior Management level, but the process is stalled by the departmental organogram which is yet to be approved by DPSA.

However to indicate my commitment to have more females on Senior Management level, we have placed two females as acti ng General Managers as a temporary interventi on unti l the organogram is approved.

Our Expanded Public Works Programme has been the best performer in the country and has exceeded Nati onal Targets.

The Amathuba Jobs Portal which • has been able to register 42 623 and matched 10 578 jobs seekers.

The EPWP Hlumisa Savings Fund has • now managed to save R35 million that will be used to setup cooperati ves for Household Contractors.

I would like to extend my grati tude to all our partners who have conti nued to provide their unconditi onal support in contributi ng to the service delivery work of the department and, as a result, have made a positi ve and noti ceable contributi on to the improvement of the lives of our people.

In conclusion, the 2012/13 annual report demonstrates that the department has achieved most of its objecti ves planned over the course of the year. Sati sfactory progress is evident towards the achievement of the remaining objecti ves. The department will thus conti nue to explore innovati ve approaches to contribute towards a department that is eff ecti ve, effi cient in the executi on of its mandate.

T MarawuMEC: Roads and Public Works

environment that is conducive, which enhances ethical conduct and behaviour in management and the enti re

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1.7 Report of the Accounti ng Offi cerThe Department presents this report in terms of the Public Finance Management Act and relevant Treasury Regulati ons. This report off ers the Accounti ng Offi cer the opportunity to fully account of the fi nancial acti viti es for the year under review and the results thereof as contained in detail in the Annual Report. The Annual Financial Statements have been prepared in terms of the Guide to the Preparati on of the Annual Financial Statements as issued by Nati onal Treasury.

1.7.1 General review of the state of fi nancial aff airs (including spending trends)For the past two fi nancial years, the departmental expenditure outcome has been pleasing. For the period under review, (2012/13 fi nancial year), expenditure stood at R3.804 billion or 99.9% of the adjusted budget of R3.809 billion. In terms of programmes, the year-end expenditure outcomes are equally pleasing.

The table below provides the expenditure trend per programme.

2012/13 2011/12

Programme Final Appropriati on Actual Expenditure % Spend Final Appropriati on Actual Expenditure R’000 R’000 % R’000 R’000

Programme 1* 424,648 424,648 100.00% 323,201 323,201 Programme 2 1,041,713 1,040,535 99.89% 979,683 959,757 Programme 3 1,949,384 1,945,611 99.81% 1,823,461 1,823,461 Programme 4 392,979 392,978 100.00% 287,221 287,221 Total 3,808,724 3,803,772 99.9% 3,413,566 3,393,640

* This includes a statutory appropriati on of R1.689 millionIn terms of fund source the department has spent 100% of its Equitable Share (ES), 99% of the Provincial Road Maintenance Grant, 100% of the EPWP Incenti ve grant and 99% of the Devoluti on of Property Rates and Taxes Conditi onal Grant. 1.7.2 VirementsDemand for offi ce space from client departments is on the increase (more so as clients departments conti nue to revise their organograms) and rental escalati ons are signifi cantly higher than the infl ati onary increases in the budget for leases. However, there has not been a corresponding increase in allocati ons to the department for leases. This has put tremendous pressure on the budget for leases. Virements were eff ected during the fi nancial year to relieve the cost pressure on leases in programme 2. The virement with respect to Programme 4 was eff ected in order to relieve the cost pressure in the Household Contractor sub-programme. The Household contractors project is the fl agship project of the Department. The virement in Programme 1 was necessary to fund the shortf all in the purchase of computer equipment. These virements were within the legislated 8% threshold and in line with all relevant legislati on and regulati ons governing virements. In my capacity as the Accounti ng Offi cer approved all the virements.

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Programme Final Appropriati on before year end virements

Actual Expenditure

Variance Virements Final Appropriati on

Virements as % of Budget

R’000 R’000 R’000 R’000 R’000 R’000Programme 1* 417,122 424,648 (7,526) 7,526 424,648 2%Programme 2 988,843 1,040,535 (51,692) 52,870 1,041,713 5%

Programme 3 2,017,231 1,945,611 71,620 (67,847) 1,949,384 3%Programme 4 385,528 392,978 (7,450) 7,451 392,979 2%Total 3,808,724 3,803,772 4,952 - 3,808,724 -

* This includes a statutory appropriati on of R1.689 million

In the period under review, the department did not incur any unauthorised expenditure. However fruitless and wasteful expenditure amounti ng to R400, 000 was incurred in the period under review. This relates mainly to interest charges as a result of late payment of invoices as well as legal costs related to late payment of suppliers by infrastructure client departments. The Department is an infrastructure implementi ng agent for certain infrastructure departments in the province. This entails in certain instances the Department entering into contractual obligati ons with service providers on behalf of these client departments. The budget for these infrastructure projects resides with the client departments who unfortunately take ti me to sett le legiti mate invoices thus att racti ng interest charges as well as legal costs for those suppliers who decide to take the department to court.

The Department conti nues to engage the infrastructure client departments on how best to expedite the payment to service providers. In this regard, the Department of Roads & Public Works introduced and implemented (in consultati on with Provincial Planning & Treasury) the Inter-Departmental Accounti ng (IDA) model in order to improve payment cycles to contractors in the infrastructure client departments.

1.7.3 Important policy decisions and strategic issues facing the department

1.7.3.1 Infrastructure delivery enabling initi ati vesThe fully capacitati on of the Centralized Programme Management Unit (CPMU) in order to among other things enable the Department to unlock the immediate infrastructure delivery bott lenecks including fast-tracking infrastructure spend, monitoring projects performance and reporti ng as well as future planning sti ll remains a number one priority in the Department. In this regard the human resource requirements for the unit have been established and it will require 3 Chief Directors, 9 Directors, 4 Assistant Directors and 4 Administrators. Eff orts are under way to start fi lling these criti cal posts. Financial resources are made available to the CPMU through a Departmental reprioriti zati on. Plans are at an advanced stage to secure offi ce space for the CPMU. .

To achieve high effi ciency levels the work of the CPMU has been structured into four work streams focusing on att ending to diff erent elements of the identi fi ed challenges namely, Expenditure, Planning, Monitoring and Reporti ng. Lessons from this approach will be incorporated into the long term infrastructure delivery improvement programme of the province. Currently, the CPMU will focus its eff orts on the two major infrastructure departments, namely, Health & Educati on.

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During 2012/13 the Programme Management Unit (PMU) was established with the appointment of a Senior Manager and three managers. The PMU is a centre of experti se that provides organisati onal focus on improving the governance, reporti ng, informati on management and assurance of projects, programs and portf olios. It exists as a management informati on structure, providing reliable and ti meous informati on as well as the assurance to internal and external stakeholders, that what is reported is an accurate refl ecti on of reality. It exists as a supporti ng structure to the business of infrastructure delivery, serving as an integrati ng body for business processes that underpin service delivery.

1.7.3.2 Provision of offi ce accommodati on to client departments

Immense strides have been made towards improving service delivery in the leasehold and property acquisiti on environment. Despite these strides, the Department conti nues to experience challenges in meeti ng the ever increasing demand for offi ce space from clients departments. In order to respond to this challenge, the Department is busy with what is referred to as “Offi ce Park Development Projects” in the following areas:

Nyandeni Offi ce Park in the Nyandeni Municipality. The contract has been awarded and constructi on is • planned for the 2013/2014 fi nancial year.The Mt Ayliff Offi ce Park is currently at evaluati on stage and the constructi on is planned for the 2013/14 • fi nancial year.The Bhisho Offi ce Precinct is a 66000 square metre offi ce park that will house provincial governments • departments. The discussion with Eastern Cape Development Corporati on and other role-players are at an advanced stage. Constructi on of this mega project is planned for commencement during the 2013/14 fi nancial year.

1.7.3.3 Small Town Revitalizati on

Small Town Revitalizati on Programme remains a fl agship project of the Department. A lot of work has already been done in this programme and to date the Bhisho Massacre Memorial has been completed and was launched during commemorati on of the Bhisho massacre. The Bhisho Massacre Contact Centre valued at R22 million is currently under constructi on. The Ceremonial Boulevard phase I is under constructi on.

In the implementati on of the strategy for Integrated Small Towns Revitalisati on, the Department of Roads & Public Works has been selected as the coordinati ng department, whilst the MEC for the Department of Economic Development and Environmental Aff airs and Tourism has been appointed the politi cal champion. Work stream coordinators have been identi fi ed as per the pillars from the strategy.

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1.7.3.4 Signifi cant events that have taken place during the year

In the period under review, the Department (as part of the initi ati ve to opti mally uti lize the limited resources at its disposal) recalled certain of non-core projects (Training, EPWP reporti ng, In-house maintenance, In-house constructi on support for centralized procurement and Roads Forums) from Coega Development Corporati on. These are now carried out internally within the Department.

In an eff ort to speed up service delivery, on January 5, 2013, the Department made a decision to transfer certain of roads projects (including roads classifi ed as dissaster projects) budgeted at R100 million to South Africa Nati onal Roads Agency Limited (SANRAL). The Eastern Cape has in the past successfully uti lized SANRAL as an implementi ng agent for a number of rehabilitati on and upgrading projects. We enjoy a strong working relati onship with SANRAL and have an existi ng Service Level Agreement in place.

In order to improve payment cycles to contractors in the infrastructure client departments, the Department of Roads & Public Works introduced and implemented (in consultati on with Provincial Planning & Treasury) the Inter-Departmental Accounti ng (IDA) model. This was piloted with the Department of Educati on.

In the period under review, the Department of Roads and Public Works entered into a memorandum of agreement for the “Implementati on of the Accelerated Schools Infrastructure Delivery Initi ati ve” (ASIDI) with the Department of Basic Educati on. ASIDI is an initi ati ve of the Department of Basic Educati on meant to address, eradicate and replace inappropriate structures and to provide schools with basic services such as water, sanitati on and electricity.

The recently refurbished Ex Mary Theresa Hospital Offi ces constructed at the value of R16 million was burnt down. An investi gati on report to determine the cause of the fi re is awaited.

During 2011/12 the department had to respond to a series of devastati ng fl ood events that occurred that caused severe damage of over R 1 billion to the already fragile provincial road network. Work on repairing these damages conti nued into 2012/13 but was dealt a severe setback when further fl ood events occurred in October 2012. Numerous roads were severely eroded and numerous bridges and culverts were damaged or even washed away completely. This additi onal damage was assessed at a further R 236 million bringing the total assessed fl ood damages over the course of two years to a staggering R 1.252 billion. Of the six major fl ood events two were declared as emergencies.

Disaster funding to the value of R499 million over four fi nancial years (2011/12 – 2014/15) was made available by Nati onal Treasury for the November/December 2010 Floods and a further R100 million was made available by Provincial Planning & Treasury in the 2012/13 Financial Year for the October 2012 fl oods at the 2012/13 midyear adjustment.

Given the nature and urgency of the situati on, it was imperati ve that the department att end to these emergencies as soon as possible. Any delays/postponement in att ending to this matt er would have seriously prejudiced the public interest in the province as some of these roads and bridges are the only access roads that the communiti es have in order to access services such as clinics, schools etc. The practi cal implicati on of att ending to the fl ood damages is that certain projects that are in the infrastructure schedule (B4) (voted and gazett ed) were delayed/rescheduled to later dates in order to release resources to fund the emergencies. It is important to note that despite the disaster grant funding and the resources released as a result of this reprioriti zati on, the funding is not adequate to fully fund the repairs.

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1.7.3.5 Major projects undertaken and / or completed during the year

The Ugie Langeni Phase 3 project was completed.• Cala Convent Refurbishment achieved practi cal completi on in the period under review• Lady Frere Social Cluster (a multi -year project) is 75% complete • Amathole Offi ce Block B completed• Elliotdale offi ces practi cal completi on achieved (SocDev, DoH and DRPW housed here)• Prefabs offi ces for DRPW was completed• Refurbishment of DRE offi ces in Grahamstown complete• CPMU established and has been resourced by technical people and work has commenced.• The Department established a Programme Management Unit to support infrastructure delivery. • Bhisho Memorial upgrade has been completed and launched • Memorial Boulevard has commenced• Memorial Contact Centre valued at R22m has commenced.• 179 448 work opportuniti es created as at 31 March 2013• 503 NYS corps has been recruited and employed• 27 Household Contractor cooperati ves were also created with the view to support them to access • sustainable livelihoods261 learners were trained in the Department’s arti san development programme (APTCoD)•

1.7.3.6 Any other material matt er

No other material fact or circumstances, which may have an eff ect on the interpretati on and fair presentati on of the fi nancial statements is noted.

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1.7.4 Service rendered by the department

This secti on is covered in detail in secti on … of the Annual Report page ……

1.7.4.1 Tariff Policy

Revenue from the rental of accommodati on

This rental income is derived from two sources: offi cials working for the departments of the Eastern Cape and third parti es. The tariff charged to offi cials is prescribed by the Department of Public Service and Administrati on and third party rental is determined by a conditi on assessment of the property conducted by the Property Management Directorate within the Department.

Revenue from the sale of tender documentsThe Department maintains a tariff register for the sale of documents and this is updated for cost increases on an annual basis.

Exempti ons, discounts or free servicesThere are no exempti ons, discounts or free services.

1.7.4.2 Free Services

One of the mandates of the Department is the provision of accommodati on to client departments in the province. This comprises a combinati on of the provision of owned property and property leased from third parti es (operati ng leases). This is not considered to be a completely free service but is disclosed in the fi nancial statements as a related party transacti on.

1.7.5 Capacity constraints

Budgetary constraints conti nue to signifi cantly aff ect department’s ability to execute its mandate. A new organogram required to give eff ect to the mandate of the new department has been developed and is awaiti ng the approval by DPSA. The delay in the approval of the structure has resulted in the department being unable to appoint staff in key roles. The impact of this is largely felt in the Financial Management Branch which is required to miti gate the risk of control fi ndings, potenti al qualifi cati ons and matt ers of emphasis by the Auditor-General in the current fi nancial year. This new organogram will require additi onal funding. The request for additi onal funding has been submitt ed to Provincial Treasury for considerati on.

Of major concern for infrastructure projects was that during 2012/13 the indicati ve Equitable Share budgets for 2012/13 for the various programmes and in parti cular the Roads programmes were again revised downwards. Added to this Nati onal Treasury introduced a new funding formula for the calculati on of the Provincial Road Management Grant based on network length, conditi on, traffi c volumes and climati c factors. Despite having the second largest provincial network in the country by total length, the Eastern Cape was advised we had lost approx. R 270 million from the initi al indicati ve budget very late in the Financial Year. These two factors required extensive re-planning and reprioriti zati on of projects by the department. This has resulted in projects that were in design and/or tender in 2012/13 for implementati on in 2013/14 having to be postponed and numerous projects and programmes including the fl agship household contractor programme and the vital reseal programme having

22

to severely curtail the scope of work planned for 2013/14.There conti nues to be tremendous pressure on the lease budget as the demand for offi ce space from clients departments is on the increase because of upward revisions to their organograms as well as a result of rental escalati ons in respect of properti es rented from third parti es that are signifi cantly higher than the infl ati onary increases in the budget for leases.

The shortage of contractors at the CIDB grades 4 to 9 within the constructi on industry conti nues to remain a concern not only to the Department, but to the province as a whole. Furthermore, the Department’s capacity to infl uence the adopti on of labour intensive methodologies by Public Bodies implementi ng EPWP is constrained by the lack of technical capacity within Community Based Public Works Programme. This has a negati ve impact on the possible maximisati on of work opportuniti es created by the Department and other EPWP implementers.

1.7.5 Uti lizati on of donor funds

No donor funds were received and therefore uti lized in the period under review.

1.7.6 Trading enti ti es and public enti ti es

The department has no trading or public enti ti es in its portf olio nor does it have any listed or unlisted investments or funds.

1.7.7 Organizati ons to whom transfer payments have been made

Transfer payments comprise mainly payments made to municipaliti es under the conditi onal grant for the Devoluti on of Property Rates and Taxes. The total amount transferred was R195.910 million. There are also a number of payments made to employees who have left the service. These payments are categorised as transfers. Please refer to the annexures to the annual statements for further details.

1.7.8 Public Private Partnerships (PPP)

There has been no expenditure incurred in terms of the Public Private Partnership in the period under review. The fi nal feasibility study was completed at the end of 2009/10 fi nancial year and copies of the feasibly reports were handed over to Provincial Planning & Treasury. The unitary payment for the PPP has raised concerns around aff ordability by the Provincial Planning & Treasury and as such the PPP opti on has been put on hold, but has not been de-registered at the Nati onal Treasury PPP Unit.

1.7.9 Corporate Governance Arrangements

1.7.9.1 Risk Management Approach

The Department’s risk management approach informs and directs employees work to gain confi dence on the reliability of risk control strategies and therefore provide assurance risk management processes. Managers and staff at all levels have a responsibility to identi fy, evaluate and manage or report risks, and are equipped to do

23

so by Risk Management Unit.The Department of Roads and Public Works adopted risk management strategy during the year under review, risk management policy and risk management implementati on plan. Risk management unit took a proacti ve approach in making awareness campaigns on risk management strategy and policies to ensure that risk management is incorporated into the language and culture of the department and embedded in the behaviour and mind-set of its employees. Risk management objecti ves were set for the implementati on, communicati on and improvement of risk management within the Department. The process of managing risk is a structured approach for incorporati ng risk management into the daily, broader management process.The Head of Department established Risk Management Committ ee (RMC) during the year under review to exercise certain responsibiliti es, amongst others:

Monitor the development, implementati on and revision of the fraud preventi on strategy• Monitor and review the fraud cases reported and recommend for referral where necessary.• Ensure that the annual risk assessment is ti meously performed• Review the risk strategies• Evaluate the reports of external and Internal Audits•

1.7.9.2 Fraud Preventi on Policies

The department adopted a fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons of the department aimed at preventi ng, detecti ng, reacti ng to and reducing the likelihood of fraud and corrupti on.The purpose of the strategy is to prevent and combat fraud and corrupti on through a multi plicity of supporti ng acti ons. The strategy aims to create a culture within the Department of Roads and Public Works which does not tolerate unethical behaviour.Risk management unit implemented its risk management implementati on and fraud preventi on plans. Awareness campaigns on fraud, corrupti on, risk management, confl ict of interest and code of ethics were conducted during the year under review. Confl ict of interest forms were issued to all employees of the department to declare their interest of any form and positi ve responses were received. Gift register is in place and kept in the offi ce of Head of Department.

1.7.9.3 Internal Audit

The Department has an Internal Audit Unit that meets the Internati onal Standards of the Insti tute of Internal Auditors for independence, objecti vity, and due diligence in order to discharge their responsibiliti es regarding the minimizing of the impact of fraud and corrupti on by the Department.

The Internal Audit Unit evaluates the eff ecti veness of deterrence mechanisms, and recommends control improvement to reduce the exposure to fraud. Managers are encouraged to recognise that internal control shortcomings identi fi ed during the course of audits are, in many instances, purely symptoms and that they should strive to identi fy and address the causes of these internal control weaknesses, in additi on to addressing the control weaknesses.Awareness strategies were developed to enhance management’s understanding of the role of Internal Audit

24

Acti vity as contained in its approved Charter.The Internal Audit Acti vity discharged its responsibiliti es and the plans were implemented and control defi ciencies were highlighted to management on a regular basis. The Internal Audit Acti vity’s Chief Audit Executi ve (CAE) received an award from Insti tute of Internal Auditors in Southern African for being the best Internal Auditor in Southern Africa and this demonstrate the eff ecti veness of internal audit acti vity and risk management.Internal Audit has been evaluated by Chairperson of Audit Committ ee and was commended by audit committ ee members for its eff ecti veness and effi ciency in carrying out its work.

1.7.9.4 Audit Committ ee

The audit committ ee adopted its writt en terms of reference, which dealt with its membership, authority and responsibiliti es. The terms of reference are reviewed at least annually to ensure its relevance. The audit committ ee reviewed risk management processes, Internal Audit Acti vity, scope of Auditor-General and management reports submitt ed to it and all the reports were debated during the audit committ ee meeti ngs. The department had fi ve (5) meeti ngs during the year, preceded by Risk Management Committ ee (RMC), including review of annual fi nancial statements meeti ng.Meeti ngs were held between Head of Department (HOD) and Member of Executi ve Council (MEC) and signifi cant issues were raised with them. Separate meeti ngs between Auditor-General and Internal Audit and Risk Management were held during the year under review.The audit committ ee approved all internal audit policies, such as Audit Methodology, Management Control Policy, Internal Audit Charter (IAC), and Internal Audit Coverage Plan. All policy related documents on Risk Management were approved, such as, Risk Management Strategy, Risk Management Policy, Risk Management Implementati on plan, Fraud Preventi on strategy, Fraud Preventi on Policy and Fraud Preventi on Plan.The Member of the Executi ve Council (MEC), Head of Department (HOD), Chief Financial Offi cer (CFO), Chief Audit Executi ve (CAE) and top management of the department formally evaluated the functi oning of the Audit Committ ee of the Department and found to be complying with relevant secti on of PFMA and Treasury Regulati ons.

The audit committ ee of the Department is eff ecti ve in discharging its responsibiliti es.

1.7.9.5 The King Report on Corporate Governance

The King Code refl ects on risk management as an integral part of strategic and operati onal acti viti es. The King Code states “top management is responsible for the total process of risk management, as well as for forming its own opinion on the eff ecti veness of the process.As refl ected above, Head of Department committ ed management of the Department to comply with all relevant Corporate Governance processes. Risk management and internal audit of the department reports at an appropriate level (administrati vely report to the Head of Department and functi onally to the Audit Committ ee).

All governance structures were established, such as Risk Management, Audit Committ ee, and IT Governance

25

Committ ee. All these structures are eff ecti ve in the discharge of their responsibiliti es.

The Head of Department enforced compliance with relevant prescripts through use of internal audit acti vity, risk management and issued relevant circulars and memoranda to offi cials.

1.7.9.6 Code of conduct

The Department has in place a Code of Conduct. Every year, employees at Head Offi ce as well as in the regions are work-shopped on this very important document. During the workshops, booklets containing the Code of conduct are distributed to employees. Through the inducti on programme new employees have also been work-shopped on the Code of conduct.

1.7.10 Safety, health and environmental issues

Recognizing the value and the contributi on our employees make to the functi oning of the Department, the Department of Roads and Public Works is committ ed to ensuring that the health and safety of our employees is the most important focus. In this regard, a Safety, Health and Environment (SHE) Committ ee exists in the Department and meets on a monthly basis to discuss, among other things employee wellness and Occupati onal Health and Safety issues.

Further in terms of Occupati onal Health and Safety the Department is striving towards compliance with our legal obligati ons in respect of the Occupati onal Health and Safety Act and Regulati ons. During 2012/13 the OHS support for the regions conti nued and is intended to conti nue unti l 2014/15. During 2012/13 the departmental template OHS specifi cati ons for Roads and Buildings constructi on has been updated and new template OHS specifi cati ons for small works and maintenance operati ons have been introduced. The number of appointments of OHS agents and compliance by appointed service providers with the Act and Regulati ons, parti cularly on the building side, has improved considerably during the Financial Year.

The Department subscribes to the “Green Building Philosophy” whereby specifi cati ons for new buildings have to adhere to environmental concerns. In this regard, the Department uti lizes constructi on materials that are recommended by the Green Building Society. Windows providing adequate natural light are designed so that there is no need for electric light during the day and energy effi cient light bulbs are recommended for the buildings. Solar geysers are being installed in buildings (such as clinics & schools) in the remote areas of the province for the provision of hot water and to take advantage of the abundant solar energy.

1.7.11 Disconti nued acti viti es/acti viti es to be disconti nued

In the period under review, there were no acti viti es that were disconti nued or a decision taken to disconti nue certain acti viti es.

1.7.12 New/proposed acti viti es There were no new/proposed acti viti es in the period under review

26

1.7.13 Asset management In 2012/13 fi nancial year, the Department undertook an exercise in order to ensure that all departmental assets are captured in the Asset Register. This involved conducti ng bi-annual asset verifi cati ons.The Department has not fully complied with the minimum requirements for the Asset Register. However the Department has prioriti zed the following elements of the minimum requirements:

The populati on of Acquisiti on, Identi fi cati on, Accountability, Disposal and Performance fi elds as part of • improving the fi nancial reporti ng ability on assets.

The Accounti ng and other important compliance areas which are forming part of the minimum requirements • will be included in the Asset Register during the end of second quarter (30 September 2013).

With the assistance of the Provincial Treasury, the Department will ensure that all minimum requirements • as set out in the Nati onal Treasury Guidelines are complied with.

The Department has not fully complied with the Asset Management Reforms (AMR) milestones. The Asset Management Reform was introduced in 2005/06 by Nati onal Treasury. The Reform was then rolled out to Provinces with the aim of achieving the following milestones:

Establishment of asset management human resources structures•

Development of asset management policies and procedures•

Implementati on of asset registers complying with minimum requirements•

Electronic asset management system•

Development and implementati on of asset management strategies•

Capacity building and training on asset management•

The department has in the past fi nancial years fully achieved some milestones whilst others were parti ally achieved given the challenges of capacity and budget constraints. The Department has along with the Provincial Treasury targeted the implementati on of electronic asset register system and the development of asset management strategy for the 2013/14 fi nancial year.

The establishment of fully fl edged asset management human resources structure has been prioriti sed but this is subject to the approval of the new organogram. The approval of the new organogram and the recruitment thereof may however aff ect the speed at which the Asset Management Reforms milestones would be achieved.

27

1.7.14 Inventories

All Inventory opening and closing balances, together with movements for the year will be refl ected in the Annexure on Inventory. The total inventories on hand at year-end will be included in the Annexure on Inventory. The value of all inventory on hand amounts to R13, 850,000 (2012: R9, 713,000).

1.7.15 Events aft er the reporti ng date

No signifi cant or material events have occurred aft er the reporti ng date that will impact on the fair presentati on of the annual fi nancial statements.

1.7.16 Informati on on predetermined objecti ves

The department conti nues to implement a number of initi ati ves to improve the quality of reports and, consequently, thus improve the performance informati on environment in its enti rety. The role that has been played by the deployed Performance Informati on Audit personnel at Regions cannot be overemphasized enough; they conti nue to play a pivotal role in the collati on of performance informati on and the accompanying portf olio of evidence.

The department also conti nued with the process of formalizing the collecti on, collati on, verifi cati on and storing of actual performance data in the period under review. These endeavours are designed to guarantee that the monitoring and evaluati on functi on becomes even more pronounced and focuses on ensuring completeness, accuracy and validity of informati on submitt ed and rigorous analysis thereof.

For more on informati on on the predetermined objecti ves see “Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on.”

1.7.17 SCOPA resoluti ons

Although the Department appeared before SCOPA and responded in writi ng to the questi ons/concerns raised by SCOPA in the period under review, no resoluti ons were received.

28

1.7.18 Prior modifi cati ons to audit reports

The Accounti ng Offi cer has put the following mechanisms in place to resolve the matt ers reported by the Auditor General in the previous fi nancial year. The mechanisms are summarized below:

NATURE OF THE FINDING

DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE

Irregular Expenditure (R250 million)

The adjustments will be made however the department is in the process of reviewing all the necessary documentati on which will be provided when available. A template was designed with all possible scenarios which may result in irregular expenditure. Template was distributed to regions & head offi ce for populati on and supporti ng documentati on is submitt ed to head offi ce. A review is being done by head offi ce which is sti ll in process.

2012

Commitments understated by R19.8 million

Adjustments to be made. The business process for commitments was followed sourcing items from the quotati ons & contracts registers and ensuring all awards from bid adjudicati on are included.

2012

Provisions refl ected as Rnil in note 30 are understated by R10, 8 million in 2011/12.

Although the Department disagreed with this fi nding that provisions for bad debts are understated due to the comprehensive write off expensed in the current fi nancial year.

The Department is using the Nati onal Treasury toolkit for calculati ng the Provision for Doubtf ul Debt. Although this toolkit is designed for municipaliti es. The principals will remain the same and will provide a sound (“scienti fi c”) basis for calculati ng such provision. The use of the toolkit will signifi cantly reduce the subjecti vity and judgment which is involved in disclosing and auditi ng the provision amount.

The prior year will be adjusted.There was no requirement to examine the full populati on as the Department has opted to use a formula and the fi gures which will be used in the formula were not qualifi ed in the prior year.

2012

Calculati on of performance bonuses provision

The department has opted to use the formula to calculate the provision as allowed by the Preparati on Guide i.e. 1.5% of COE budget. The prior year will be adjusted. There was no requirement to examine the full populati on as the Department has opted to use a formula and the fi gures which will be used in the formula were not qualifi ed in the prior year.

2012

29

NATURE OF THE FINDING

DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE

Immovable capital assets were not accounted for at the correct value in the asset register resulti ng in an understatement of R638m.

This fi nding related to Human Sett lements acquisiti on which were included in the initi al submission to the AG and subsequently removed (refer to point below regarding Human Sett lements properti es). The enti re populati on of deeds downloads for the Eastern Cape Province was obtained and reconciled to the immovable asset register to ensure completeness of the asset register.

2012

Immovable capital assets - completed projects were not accounted for in the DRPW asset register.

The necessary adjustment is to be made if required. The register of WIP was examined and all projects which were practi cally complete were added to the immovable asset register.

2012

Immovable capital assets - Human Sett lement Properti es

Agreement has been reached with Provincial Treasury and the CFO of the Department of Human Sett lements that human sett lement properti es will be refl ected in the asset register of the Department of Human Sett lements. This is in terms of The Housing Act 107 of 1997 and The Housing Amendment Act 4 of 2001 which state that the properti es remain in the custody of the Department of Human Sett lements.

2012

30

NATURE OF THE NON-COMPLIANCE DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE

The department did not provide the Eastern Cape Provincial Legislature with the strategic plan and annual performance plan at least 7 days prior to the discussion of the department’s budget vote as required by TR 5.2.1

This issue has been recti fi ed for the current fi nancial year

2012

The department did not ensure that the performance management system was eff ecti ve, effi cient and transparent. In additi on, there were not adequate internal controls which describe and represent how the processes of performance planning, monitoring, measurement, review and reporti ng will be conducted, organised and managed as required by secti on 38(1)(a) and (b) of the PFMA

A monitoring and evaluati on framework has been compiled and will be enhanced in terms of the specifi c AG fi ndings

2012

The accounti ng offi cer did not ensure that all expenditure was made in accordance with the purpose of the department’s budget, as required by S39(1)(a) of the PFMA

This is a disputed fi nding additi onal informati on will be forwarded to the AG. If we do not come right, will have to seek PT guidance on the matt er.

2012

The department submitt ed fi nancial statements for auditi ng that were not prepared in all material aspects in accordance with Departmental Financial Reporti ng Framework prescribed by the Nati onal Treasury, and supported by full and proper records as required by secti on 40(a)(a) and (b) of the PFMA. The material misstatements identi fi ed by the AGSA were subsequently corrected, but the uncorrected material misstatements and supporti ng records that could not be provided resulted in the qualifi ed audit opinion

Plan is in place to implement improved monthly reporti ng. Informati on to be provided to Financial Reporti ng earlier to facilitate review and correcti on.

2012

The annual report submitt ed:

- Does not include all required informati on on HR as required by TR 18.3.1(a) and PSR 1/III/J.3- Does not include a statement that assurance was obtained from each enti ty that received a transfer that the enti ty implements eff ecti ve, effi cient and transparent fi nancial management and internal controls, as required by S38(1)(j) of the PFMA and TR 18.3.1(c)- Does not include the audit committ ee’s comments on the quality of in-year management and quarterly reports submitt ed as required by TR 3.1.13 and 18.3.1(g)

The correct informati on to be recorded in the annual report in the next year

2012

Suffi cient appropriate evidence could not be produced for various requirements that should be adhered to for SCM regulati ons. Procurement fi les are incomplete or inaccessible

1. Stage by Stage approach implemented. Each secti on (Specifi cati on, Bid Evaluati on, Bid Adjudicati on and Contract) to be reviewed on a monthly basis by Manager 3. Report on outstanding documentati on to be submitt ed to Senior Manager on a monthly basis.4. Standardize procurement fi les according to checklist

2012

31

NATURE OF THE NON-COMPLIANCE DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE

Contracts and quotati ons were awarded to suppliers whose tax matt ers had not been declared by SARS to be in order

1. SARS Verifi cati ons are implemented for all Procurement above the R 30 000 threshold. 2. SARS verifi cati on accompany report

2012

Employees of the department performed remunerati ve work outside their employment without writt en permission from the relevant authority

The controls will be implemented to ensure staff are advised such permission is required

2012

Allegati ons of fraud and other transgressions against offi cials in the SCM system were not investi gated

Preliminary investi gati on will be conducted on all outstanding allegati ons by 31 March 2013

2012

Appropriate acti on was not taken against offi cials for failure to comply with the SCM system and regulati ons

1. Cases for previous fi nancial years and current cases to be investi gated by the Irregular and Fruitless and Wasteful Committ ee. 2. Recommendati on to be submitt ed to Head of Department. 3. Schedule for Irregular Expenditure and Fruitless and Wasteful Expenditure to be updated aft er the investi gati on

2012

Awards were made to suppliers who are prohibited from doing business with the state

1. SARS Verifi cati ons are implemented for all Procurement above the R 30 000 threshold. 2. SARS verifi cati on accompany report

2012

A proper evaluati on of major capital projects was not done prior to a fi nal decision on the project

Not all projects are initi ated internally by the DRPW and some are initi ated by nati onal government or by MEC commitments. P3 held a refocusing event in February 2012 where all projects were moti vated and either placed on hold or fast-tracked.

P3 will review the prior agreements and will agree as the RTM that the projects on the B4 are all the projects for the FY and the outer years and are properly documented and signed off . In additi on, all new contracts will ensure that they have the needs analysis draft ed and placed on the appropriate fi le.

2012

As part of the mechanism to address issues raised by the AG, the Department established a standing committ ee known as the Audit Interventi on Project Committ ee the purpose of which is to review the analysis and monitor progress in addressing the issues raised in the management report.

1.7.19 Exempti ons and deviati ons received from the Nati onal Treasury

No exempti ons or deviati ons have been received from Nati onal Treasury.

32

1.7.20 Interim Financial Statements

The Department submitt ed all the required Interim Financial Statements ti meously. The Interim Financial Statements submitt ed were as follows:

Quarter Ending Submission Date Date Submitt ed

30 June 2012 31 July 2012 31 July 2012

30 September 2012 31 October 2012 31 October 201231 December 2012 31 January 2013 31 January 2013

31 March 2012 30 April 2013 30 April 2013

1.7.21 Other

No other material fact or circumstances, which may have an eff ect on the interpretati on and fair presentati on of the fi nancial statements is noted.

1.7.22 Approval

The Annual Financial Statements set out on pages x to y have been approved by the Accounti ng Offi cer.

________________________Advocate J MlawuHead of Department31 May 2013

________________________Advocate J MlawuHead of Department31 May 2013

33

PART B - PERFORMANCE INFORMATION

36

2. PART B – PERFORMANCE INFORMATION

2.1. Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on

The Department has developed an approach and methodology to managing performance informati on.Since the incepti on of Performance Informati on, the department is conti nuously implementi ng initi ati ves to improve on previous Audit fi ndings. This is all done with the aim to improve the control environment regarding Performance Informati on.The department also conti nued with the processes of formalizing the collecti on, collati on, verifi cati on and storage of actual performance data for previous periods, including the period under review.Good progress in terms of the monitoring and evaluati on functi on is being made, with a strong focus on the completeness, validity and accuracy of informati on gathered for submission.Some of the key initi ati ves of the Performance Informati on functi on include, but not limited to, are the following:

Identi fy performance informati on defi ciencies raised by the AG as well as Internal Audit and taking • correcti ve acti on in this regardAwareness workshops were and are sti ll being conducted to ensure compliance and to improve • collecti ve understanding with regard to the nature and extent of performance Informati on and the auditi ng requirements thereofConstant focus and re-aligning the approach to Performance Informati on Management across all • programmesBuild and verify Portf olio of Evidence for accuracy, validity and completeness• Conduct verifi cati on of Performance Informati on to support reported informati on• Conduct Quality Assurance on Portf olio of Evidence• Assess and where necessary re-defi ne existi ng performance measures to align with underlying source • dataThe introducti on of the Audit Working Paper as a tool to measure and manage Performance • Informati on and the accuracy thereof

Furthermore, intense focus is being applied to consistently improve on previous years’ Audit fi ndings, the ulti mate aim being to gradually getti ng closer to obtaining a clean bill of health from the AG. This can only be achieved through:

Collecti ve eff ort and total buy-in on the part of all staff • A clear understanding of the Performance Indicators and deliverables • A zero tolerance approach to under performance with regard to the collecti ng, capturing, collati ng and • validati on of Performance Informati on

………………………………………………………Head of Department Adv. James Mlawu

………………………………………………………Head of Department Adv. James Mlawu

37

2.2 Auditor General’s Report: Predetermined Objecti ves

105 160,

38

39

105 160

40

60 92

41

42

43

44

45

46

47

48

2.3 Overview of Departmental Performance

2.3.1 Service Delivery Environment

This secti on outlines an overview of the service that the Department renders to the public, challenges encountered in the process and measures to overcome these challenges.

With the Nati onal and Provincial government electi ons looming large in the horizon, the province and the country have experienced a series of violent protests, with the citi zenry clamouring for service delivery that was promised to them in the previous campaign that preceded those electi ons. Our department has also not been spared either; the volati le climate permeati ng all municipaliti es has had a somewhat dreadful impact on the department’s predetermined goals for the fi nancial year.

Two criti cal areas worth menti oning that had a bearing on the department’s ability to render services were fi rstly, in the area of Sterkspruit, in the Senqu Local Municipality (Joe Gqabi Region), where the community at large have been engaged in a long, drawn-out protest that has grounded all government services to a virtual standsti ll. Our departmental offi cials are located in that area; consequently could not access their offi ces and thus were rendered useless for the durati on of the unrest.

The second scenario played itself out in the Mnquma Municipality, where the community including some business people and the taxi associati on were complaining about the conditi on of certain roads in that area. Once again, this unfortunate situati on tended to stall the functi oning of the constructi on units in that area resulti ng in signifi cant delays in the completi on of projects.

All of the challenges highlighted above hampered our eff orts to render services eff ecti vely and effi ciently. They had a desturbing and distracti ng eff ect in pursuit of the department’s mandate. To compound the situati on even further, the Province’s road network was severely damaged by fl oods, during the past few rainy seasons. This natural phenomenon has become a perennial scourge from which there is no conceivable escape route. The fl oods created a major setback in our mission to reduce the backlog that we have been grappling with over the years, which goes far back to the homelands/apartheid era.

With the budget defi cit that the department has been experiencing and that is sti ll going to conti nue for the foreseeable future, the department has had to take a conscious decision, to focus primarily on the maintenance of the existi ng roads network and place the constructi on of new roads in abeyance. The objecti ve is to ensure that the network is traffi cable, and hope that the equitable share that would be allocated to the Province in the forthcoming years would eventually take cognizance of the realiti es on the ground. These realiti es of the Eastern Cape Province having over 80% of gravel roads, that were inherited from the old Ciskei and Transkei homeland dispensati on, ought to sti mulate decisive acti on that would be favourable to the hardest hit Provinces such as ours. Nevertheless, despite the above-menti oned seemingly daunti ng challenges, the department has managed to accomplish some signifi cant milestones, some of which are highlighted hereunder:

49

Under programme 2 Building infrastructure: Educati on Portf olio has worked excepti onally well in the fi nancial year under review, by starti ng 433 constructi on projects overachieving the planned 264 constructi on projects on behalf of client departments. Furthermore 229 projects were completed over the planned 226 on behalf of client departments. On the other hand, Building New Works: Others Portf olio reported having 34 projects under constructi on surpassing the targeted 15.

Property management earmarked 3 000 additi onal properti es and value added informati on authorised for the immovable asset register (LOGICA) and achieved 3 118. A total of 140 property valuati ons were earmarked for the fi nancial year under review and 201 were successfully valuated. Additi onally, 58474,21m2 square metres were procured on behalf of user Departments, surpassing the target of 40 000m2.

In the fi nancial year under review, Roads Infrastructure managed to complete 2 design projects for bridges, over achieving the 1 design that was targeted. 158.6 km of surface roads was rehabilitated (including light rehab/ reseals), surpassing the earmarked 110.6 km, additi onally 126 773m2 of potholes, surface and base repairs were completed which was an impressive achievement over the planned 77 155m2. A total of 2 073 km of road markings was completed over the targeted 1 784 km, and 1 703 km of re-gravelling or patch re-gravel was completed over the earmarked 488 km. 209 202m of side drained maintained, surpassing the target of 112 318m.

Furthermore, there are currently 537 acti ve contractors on the database, which is an achievement considering the targeted 500 acti ve contractors. With regards to the number of new items of plant procured, 15 were earmarked for procurement and 29 were successfully procured.

Our fl agship programme, the Expanded Public Works Programme (EPWP), conti nues to be our beacon of hope in job creati on and poverty alleviati on – with the Household Contractor development programme proving to be a resounding success. Our multi -pronged att empts to provide livelihoods for the designated groups, namely women, youth and people living with disabiliti es are also receiving extensive considerati on. Our Accelerated Professional and Trade Competency Development Programme (APTCoD) and Nati onal Youth Service (NYS) are the principal catalysts for job creati on and youth empowerment. Coupled with these att empts the Expanded Public Works Programmes has provided incenti ve grants to several Municipaliti es for their labour intensive methods in their respecti ve areas.

The Constructi on Industry Development Programme has managed to produce some excepti onal achievements in the fi nancial year under review. The department had targeted to support 6 BEE material building manufacturers and suppliers, and successfully surpassed this target and supported 8. 100 PDIs in the contractor development programme graduated to the next level on the CIDB register –Eastern Cape, thus achieving double the targeted 50 PDIs. Additi onally 279 APTCoD learners were recruited, far exceeding the targeted 100 recruits. With regards to Community Development, work opportuniti es were created for 8 506 household contractors, beati ng the targeted 7 000 work opportuniti es. Additi onally 5 341 women benefi ted from the household contractor programme, surpassing the annual target of 3 850 women, and 3 575 of youth benefi ted from the household contractor programme versus the annual target of 2 800.

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Under Innovati on and Empowerment 831 household contractors were trained in technical skills versus the annual target of 700; 2 512 household contractors received training in life skills, beati ng the targeted 2 400. The NYS programme targeted to contract 500 young people and successfully managed to contract 503 young people. Furthermore 645 young people were successfully trained in the NYS programme versus the targeted 500 young people. 40 NYS learners were prepared for the APTCoD programme over the targeted 25. The Amathuba jobs portal targeted to register 40 000 people and successfully registered 42 623 people in the portal; 10 578 job opportuniti es were matched with relevant skills through the Amathuba jobs portal, achieving more than the 10 000 target.

EPWP targeted to report on 13 043 Full Time Equivalent jobs and impressively reported on 14 161 jobs, EPWP also managed to monitor and report on 3 838 trained EPWP benefi ciaries as opposed to the targeted 3 500 benefi ciaries. 179 448 work opportuniti es were validated and reported provincially, thus achieving more than the targeted 116 958 work opportuniti es. 97 983 youth were employed provincially in Public Works Programmes over the targeted 46 783, moreover 84 846 women were employed provincially in Public Works Programmes versus the target of 64 327.

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2.3.2 Service Delivery Improvement PlanMain services provided and standards

Main services Actual customers

Potenti al customers

Standard of service Actual achievement against standard

Rehabilitate 1. surface roads (including light rehabilitati on /reseals of damaged roads)

Community members, schools and hospitals

Road users We proposed to rehabilitate 110.6km of surface roads in the 2012/13 fi nancial year.

We are pleased to announce that the Department has surpassed the 110.6km target, 158.6km surface roads were rehabilitated during the 2012/13 fi nancial year.

Maintain blade 2. gravel roads to ensure that they are user friendly

Community members, business takeholders and all other road users

We proposed to maintain 39 634km of blade gravel in the 2012/13 f/y.

We managed to maintain

27 908km of blade gravel roads owing to the fl oods which damaged our roads, the focus was therefore on emergence relief on the damages.

Train Expanded 3.

Public Works Programme benefi ciaries in technical and life skills issues, Provincially

Community members

We off ered to train 3 500 benefi ciaries in technical and life skills in 2012/13 fi nancial year.

The Department exceeded the 3 500 target and 3 838 benefi ciaries were trained in technical and life skills during 2012/13 fi nancial year.

Service delivery access strategyAccess strategy Actual achievementIn additi on to Customer Care desk, e-mail, telephone and the Hotline that are in place we envisaged having rural road shows and uti lising Multi - Purpose Contact Centres

We are sti ll committ ed to ensuring suffi cient access to all our services by our clients uti lising all means at our disposal.

Service informati on toolTypes of informati on tool Actual achievementsWe undertook to provide informati on during our Roads Forums at District Municipality level through our Regional Directors and District Roads Engineers, September EPWP month community consultati ve forums at District Mu-nicipality level, Public Service Week, Internal Newslett er (Bazaw’sazi & EPWP Bulleti n), Electronic Noti ce Boards on all Floors, Noti ce Boards and Lift Noti ces, Website Noti ces and e-mail Noti ces, HOD & MEC Consultati ve Sessions, ex-ternal Flyers, Newspaper Adverts and Community Radio Stati ons. We also propose to reach out to people with dis-abiliti es by providing them with informati on suitable for them.

All these channels of communicati on are constantly used by the Department to provide informati on to our clients. However, we have not yet accomplished our plan to pro-vide informati on that will be appropriate for people living with disabiliti es.

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Complaints mechanismComplaints mechanism Actual achievementsIn cases where things go wrong we promised to provide a well-organized Grievance Redress Mechanism by: Desig-nati ng Offi cer as the Welfare/ Grievance Offi cer for each of the Regions/buildings who will coordinate complaints and forward them to relevant Units/Managers for quick response. The list of such offi cials along with their names and telephone numbers (Offi ce and Residence) would be displayed in all service centres.

We rely primarily on the complaints received through the Hotline and the walk through clients, which the Depart-ment always endeavours to respond to expediti ously. The grievance offi cers are not in place yet.

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2.3.3 Organisati onal Environment

The aim of this ‘Overview of the Organisati onal environment’ is to provide a descripti on of any signifi cant developments internal to the department that may have impacted on the department’s ability to deliver on its Strategic Plan and Annual Performance Plan.

The department is vigorously focusing on the strengthening of its internal capacity to deliver on its mandate to the best of its ability. Among many eff orts that have been forti fi ed to put in place control measures as required by all oversight insti tuti ons has been the management of performance informati on. Notwithstanding the fact that this noti on is relati vely new in government, the department is gradually coming to grips with it through its Performance Informati on Audit (PIA) offi cers deployed in the Regions and Head Offi ce, its various templates and workshops and, most importantly, the Audit Interventi on Committ ee meeti ngs that are convened weekly to address all audit queries raised by the Auditor General’s offi ce. Built into those eff orts is a system of constantly evaluati ng the effi cacy of these interventi ons, through follow ups and concomitant supervision.

There is one noteworthy quagmire that involved the department’s own staff members at the Alfred Nzo Region, who were on strike over a long period of ti me during the year under review. Our offi ces were moved from Kokstad in KwaZulu Natal to Mount Ayliff in the Eastern Cape, so the issues of confl ict emanated from the relocati on process. The department has since put in place mechanisms to manage and ulti mately resolve the situati on in that region.

The shrinking fi scus that has been experienced by the department over a number of years has had an impact on the department’s capacity to deliver services equitably to its clients. One of the most persistent challenges emanati ng from this quandary is the department’s powerlessness to fi ll vacant posts as envisaged by the adopti on of the new organogram. The new organogram has not yet been approved and the department conti nues to functi on notwithstanding that.

Here are some of the key noteworthy departmental highlights for the year under review:In terms of the Employment Equity Act (EEA) of 1998, the department appointed two females as Acti ng • General Managers for Corporate Services and Property Management. This was done to miti gate the challenge of having the top echelons of the department being occupied by males only. The department is determined to endeavour to meet the EEA targets henceforth.Cordial relati ons that have been forged with the Audit Committ ee and the Auditor General’s Offi ce to • circumvent any intractable challenges conti nue unabated and will hopefully pay great dividends in the not too distant future.The campaign to root out corrupti on is gradually gaining momentum. The department conti nues to • mobilise the workforce to be vigilant and proacti ve in rooti ng out corrupti on, by reporti ng any corrupt practi ces they have witnessed. Not only does the department embark on a rigorous anti -corrupti on awareness campaign, but it also uses the IPTV screens that are available in some offi ces and next to the lift s on all the fl oors, to beam anti -corrupti on messages. These messages entail tabulati ng all forms of corrupt practi ces workers need to guard against, the screening of the anti -corrupti on Hotline and also

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encourage workers to perceive whistle-blowing as their civil and moral responsibility.Lastly, the organisati on conti nues to employ all mechanisms at its disposal to moti vate its workforce • to perform their functi ons opti mally. These eff orts include, but are not limited to, paying all deserving employees their Performance Management Development System (PMDS) bonuses on ti me and also awarding winning teams certi fi cates and trophies of recogniti on during the department’s Annual Service Excellence Awards ceremony, which, during the year under review, were held on the 24 November 2012 in East London.

2.3.4 Key Policy Developments and Legislati ve changesThis secti on att empts to highlight changes in policy and legislati on that might have impacted in the operati ons of the Department.

During the year under review there have been no key policy and legislati ve developments that have had an impact on the mandate of the Department of Roads and Public Works. The Department is sti ll focused on the pursuance of its mandate as prescribed by law, to the best of its ability, notwithstanding the human and fi nancial challenges that it is confronted with on a regular basis.

2.4 Strategic Outcome Oriented Goals

Strategic Goal 3 – To lead transformati on and development in the constructi on and property industries.

Goal Statement – To ensure that 60% of departmental expenditure on infrastructure is procured through broad based black economic empowerment by 2014.As far as this Strategic Goal is concerned, the Department is sti ll poised to meet its set target of procuring 60% of its infrastructure expenditure through BBBEE by 2014, considering what has been achieved since 2009. First of all, for the fi nancial year 2009/10 the Department’s BBBEE share of the procurement budget was R493 million for Black males and R68 million for women, which consti tutes 60.28% and 8.34%, respecti vely.Secondly, for the 2010/11 fi nancial year, Black males supplied R412million’s worth of goods and services for the Department, whilst Black females’ share stood at R152 million, which amounts to 45.78% and 16.94%, respecti vely. Thirdly, for the 2011/12 fi nancial year the Department procured goods and services worth R858 million, which is 36, 74% from Black males and R302 millions, which amounts to 12.94%, from Black females.Lastly, the 2012/13 fi nancial year saw R855 million of procurement of goods and services going to Black males, whilst Black females got R190 millions of the share in the same year, which translates to 36.16 % and 8.06 % for males and females, respecti vely. In short, over the period between 2009/10 and 2012/13 the Department of Roads and Public Works, Eastern Cape procured 56. 31 % of its goods and services through BBBEE companies, which is not far off the target of 60 % set for 2014.

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Strategic Goal 4 – To reduce poverty and unemployment Goal Statement - To create 250 000 sustainable job opportuniti es by 2014. With regards to this Strategic Goal, the target envisaged in 2009 to create 250 000 jobs by 2014 is sti ll within the Department’s capability, if the track record of the past four years could be used as a benchmark. If we could just provide a synopsis of what has been accomplished thus far, the Department has done extremely well pertaining to the following aspects of creati ng job opportuniti es:

The Household contractor work opportuniti es created over the period of four years of the current • electoral cycle has seen well over 29 000 Households benefi tti ng from the programme.Of the above work opportuniti es, 6 250 belong to women, 4 600 to youth and 260 to people living with • disabiliti esThe Nati onal Youth Service, a relati vely new programme, has managed to contribute over 1000 job • opportuniti es for the youth of the province.In 2011 the Department launched one of its fl agship projects, namely, Amathuba Jobs Portal, whose • primary aim is to register all unemployed youth in the Province and match those with certain needed skills with potenti al employers. Within this short period of ti me, the Department, through the Portal, has managed to match about 10 000 skilled but unemployed people with employment opportuniti es.With regards to the Expanded Public Works Programme’s Coordinati on and Compliance Monitoring, the • Department has thus far managed to report over 55 000 job opportuniti es that have been created within the Department’s own programmes. The Department created over 28 000 job opportuniti es for youth, over 38 000 for women and close to 1 500 for people living with disabiliti es.Over and above that, during the same period, the Department has managed to validate and report • on close to 150 000 job opportuniti es that have been created by all Public Bodies within the enti re Province.It would seem, therefore, that the Department is well on track to succeed on its predetermined target of • amassing 250 000 sustainable job opportuniti es by 2014, if the above stati sti cs is anything to go by.

Strategic Goal 5 - To ensure eff ecti ve management of immovable and movable provincial assets.

Goal Statement - To ensure full implementati on of GIAMA by 2014. Government immovable Asset Management Act, (GIAMA), Act 19 of 2007 was promulgated by the State President in April 2009. The Implementati on plan based on the promulgati on was as follows:

User Departments needed to develop User Asset Management Plans by 01/4/2010• Custodian Departments needed to Develop Custodian Asset Management Plans by 01/04/2011.•

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The Eastern Cape Department of Roads and Public works began the process as follows in 2009 to meet the targets:

Established a Provincial User Forum comprising representati ves from all 13 User Departments (including • Roads and Public Works which assumes a dual status of Custodian and User).The creati on of provincial and regional User Forums that meets quarterly to discuss issues of provincial • interest relati ng to GIAMA implementati on.Facilitated the training of representati ves of User Departments in completi on of User Asset Management • Plans

Accordingly in 2009, all Departments developed an initi al set of Trail User Asset Management Plans. These plans were a rough set of User Asset Management plan that introduced the core GIAMA concepts of acquisiti on, operati on, maintenance and disposal. During the 2010 fi nancial year GIAMA compliant user asset management plans were developed by all Departments and submitt ed to Provincial Treasury. In the 2011 fi nancial year Roads and Public Works developed a GIAMA complaint Custodian Asset Management Plans, one of few Departments to do so nati onally, to Provincial Treasury. Provincial Departments have been submitti ng User Asset Management Plans and Custodian Asset Management plans in accordance with Treasury ti meframes since 2010.

Supporti ng projects to Augment GIAMA have been the following:Development of GIAMA compliant policies on Acquisiti on, Leasing, Disposal Policies in 2009;• GIAMA training Annually since 2009 ;• Roll-out and training on a GIAMA compliant Toolkit for Business Intelligence and Informati on Management • purposes in 2012Development of Business Process for the Leasing, Property Management and Faciliti es Management in • 2012.

The Introducti on of the Infrastructure Delivery Management Systems (IDMS) will also integrate the roles of the Infrastructure Programmes (as an Implementi ng Agent) and the Immovable Asset (as a Custodian) programmes in the future. Capacity in Custodian and User Departments to implement GIAMA is a challenge as the staff and systems are not yet in place. .

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The Department of Roads and Public Works contributes to the 12 Outcomes, parti cularly Outcomes 4, 5 and 6, as follows:

Outcome 4. Create decent employment through inclusive economic growthOutput 1 – Faster and sustainable inclusive growth.Output 2 – More labour absorbing growth

Household Contractor Programme• Output 3 – Youth unemployment reduced

Accelerated Professional and Trade Competencies Development Programme (APTCoD)• Nati onal Youth Service (NYS)•

Output 6 – Improved support to small business and cooperati ves.Property Incubator Programme• Contractor development Programme•

Output 7 – Expansion of EPWP Emerging EPWP Up-scaling projects• Small Town Revitalizati on Programme•

Outcome 5. Develop a skilled and capable workforce to support an inclusive economic growthOutput 1 – Establish a credible insti tuti onal mechanism for skills planningOutput 3 – Increase access to occupati onally-directed programmes in needed areas and thereby expand the availability of intermediate level of skills (with a special focus on arti san skills)Output 4 – Increase access to high level occupati onally-directed programmes in needed areas.Output 5 – Research, development and innovati on in human capital for a growing economy

Human Resource Development• Accelerated Professional and Trade Competencies Development Programme (APTCoD)• NYS• Innovati on and Empowerment•

Below is a summarised version of the Department’s endeavours to contribute to OUTCOMES 4 and 5, which both refer to the creati on of employment and skilled and capable workforce, respecti vely. For more on job creati on eff orts since 2009 see the narrati ve on Strategic Goal no 4 above. The Accelerated Professionals and Trade Competency Development Programme (APTCoD)The Accelerated Professional and Trade Competency Development initi ati ve (APTCoD) was a conscious response of the department to the Accelerated Skills Growth Initi ati ve of South Africa (ASGISA) that was initi ated by the Nati onal government, which was meant to expedite the process of improving skills in the country. This strategy was initi ated to address the shortage of skilled arti sans in the built environment, as it was found that the quality of work in the provision of building infrastructure was of a questi onable standard. This programme allows newly qualifi ed learners from FET schools, having passed the theory aspect of their educati on and specializing in one or more relevant constructi on industry trades are mentored by the offi cials of the Department of Roads and Public Works on the work that is executed on site.

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There is a minimum qualifi cati on requirement for the aspiring parti cipants in this programme. For admission one must have the following trades and qualifi cati ons:

Brick Layers N21. Carpenters N22. Plumbers N23. Painters N24. Electrical N35. Mechanical N36.

To date the programme recruits young people mainly from FET colleges, as it seeks to empower the youth (between age 18 and 35), and the incumbents of the programme are trained in order to be well equipped to qualify for N-level qualifi cati ons. This is a three year programme, meaning that it works in cycles. When the fi rst learners completed their cycle in 2010, others were brought in to start a new cycle. The programme again took in learners in 2008 and 2009 to ensure that there was conti nuity in the programme and to maximize impact in terms of populati on reach. It oft en happens that some of the learners do not pass the trade test when they go for the fi rst ti me, and this means that they stay on the programme unti l they pass; this has seen the number of learners increase from 300 in 2008 to 550 in 2012.

Since 2007, 550 learners have been enrolled into the programme and this is a contributi on towards alleviati on of poverty. When the learners have completed the programme, they have the skills to enter the jobs market and also the ability to kick-start their own enterprises with these skills. What is of more signifi cance is the fact that there are currently 277 learners that have passed the test through the Olifantsfontein Training Centre in their respecti ve categories.

In terms of poverty alleviati on, a sti pend of R2000 is given to the learners, meaning that over the last fi ve years 550 learners have been given a sti mulus to parti cipate in the economy of the country and also have the ability to trade. There are now also 277 learners that have passed the trade test, meaning an escalati on of skilled individuals in the province.Nati onal Youth ServiceThe programme has trained over 1500 young people since 2009 in the following trades: bricklaying, carpentry, electrical, mechanics, painti ng, plumbing, roads constructi on and maintenance, welding and some trained as data capturers for Amathuba Jobs Portal. With the inclusion of the Roads Infrastructure programme, NYS had to diversify in order to accommodate this change. When the learners have completed the NYS programme, they are graduated to the APTCoD programme. NYS is an 18 month programme that includes practi cal work and classroom work. The programme allows the department to have a pool of people to choose from that can do handy work in the department and this also allows the department to minimize on costs as there are people that can do minor works without having to appoint external contractors.The sti pend of R1400 that is received by NYS learners is intended to assist the learners with transportati on costs, from their places of residence to where they have been placed to undertake their training.

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Amathuba Jobs PortalAmathuba Jobs Portal is a web-based portal that was started in 2011 to address the challenge of unemployment and assist in the fi ght against poverty. This programme was brought about to create a link between projects (employment opportuniti es) and the skills (unemployment). The programme registers unemployed individuals, so that they may be accessible to project managers that are seeking relevant skills.

Amathuba Jobs Portal has seen over 42 623 people registered on the programme and nearly 10 578 matched with relevant jobs. In a slow growing economy that has a major challenge of unemployment, a 25% match is an impressive achievement.

In the 6 regions the regional offi ces host an Amathuba offi ce, which is used to register individuals, but in additi on to these there are three other sites in; Maclear, Duncan Village in East London, Ngangelizwe in Mthatha and head offi ce, Bhisho. The programme has now been adopted into the Eastern Cape Job Creati on Strategy.

Outcome 6. Support an effi cient, competi ti ve and responsive economic infrastructure network

Output 3 – To ensure the maintenance and strategic expansion of our ROAD and rail network, and the operati onal effi ciency, capacity and competi ti veness of our sea ports.

Infrastructure Nerve Centre • Alternati ve Surfacing Technologies• Roads infrastructure constructi on•

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PERFORMANCE INFORMATION

2.5 Performance Informati on by Programme2.5.1 Descripti on of each Programme

Administrati on (Programme 1)

The purpose of the programme is to provide support services to core functi ons of the department; this includes the provision of fi nancial and human resources services, the development and implementati on of policy framework. The programme has three sub-programmes:

Offi ce of the MEC•

Management of the Department•

Corporate Support•

The Strategic Objecti ves of the Programme are pitched at Sub-sub-programme level, and they are

Sub-sub-Programme Strategic Objecti veMECs Offi ce• To provide politi cal leadership in the strategic and operati onal planning and •

coordinati on of service delivery with line departments & other spheres of government by 2014.

HODs Offi ce• To establish eff ecti ve and effi cient strategic leadership and administrati ve • guidance to the department.

Communicati ons• To ensure eff ecti ve communicati on, customer interface and strategic • profi ling with internal units, client departments and the general public by 2014.

Special • Programmes Unit

To coordinate, facilitate and monitor the mainstreaming targeti ng 35% • Youth, 35% Women and 2% of Disabled Persons, including Children and Elderly into program planning and implementati on by 2014.

Strategic • Planning And Research

To strengthen planning, service delivery improvement and research • initi ati ves focusing at Head Offi ce, 6 Regions and In House Constructi on Units by 2014.

Service Delivery • Improvement

To strengthen planning, service delivery improvement and research • initi ati ves

Innovati ons • And Knowledge Management

To drive Innovati ons and Knowledge Management for Service delivery • Improvement in the Department

Monitoring & • Evaluati on

To develop and maintain a Monitoring & Evaluati on system to ensure • eff ecti ve monitoring by 2014.

Human Resource • Management

To ensure eff ecti ve implementati on of Human Resource Management • practi ces

Employee • Wellness

To manage and implement integrated Employee Health and Wellness • Programmes in the department

Offi ce Services• To ensure eff ecti ve implementati on of Offi ce Services.• Informati on And • Communicati on Technology

To ensure eff ecti ve Informati on Management, Systems and Technology • (IMST) In support of the organisati onal Strategy

Internal Audit• To provide independent objecti ve assurance and consulti ng acti vity • designed to add valueTo achieve an unqualifi ed audit opinion from the Auditor General annually•

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Risk • Management

To maintain an eff ecti ve risk management system•

Budget Unit • & Financial Management

To ensure the eff ecti ve management of the fi nancial resources allocated to • the Department.

Supply Chain • Management

To ensure provision of effi cient and eff ecti ve Supply Chain Management • processes and systems in line with the government policies and departmental prioriti es

Buildings Infrastructure (Programme 2)The Programme is made up of four Sub-programmes namely:

Building Maintenance• Building New Works – Educati on• Building New Works – Health• Building New Works – Other Portf olio• Security Management• Property Management•

The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they areSub-programme Strategic Objecti ve

Building • Maintenance

To employ IDIP/IPIP model to improve infrastructure delivery •

Building New Works • – Educati on

To employ IDIP/IPIP model to improve infrastructure delivery •

Building New Works • – Health

To employ IDIP/IPIP model to improve infrastructure delivery •

Building New Works • – Other Portf olio

To employ IDIP/IPIP model to improve infrastructure delivery •

Property • Management

To enhance the provincial immovable asset register•

To provide suitable offi ce accommodati on through the eff ecti ve and • opti mal use of immovable assets

To contribute to socio-economic development through rural and urban • revitalizati on

Security • Management

To provide security services to government properti es, assets and • human lives.

Public Works Programme is mandated to develop, maintain and manage provincial government buildings through its three main secti ons, New Works, Maintenance, Property Management and Security Administrati on. These secti ons act as implementi ng agents for development, maintenance and management of old and new buildings for all government departments.

The Programme has the following three sub-programmes: Offi ce Support (New Works) provides support to both property development and major building • maintenance work on behalf of client departments.Property Management exercise custodian responsibiliti es and to provide accommodati on needs of the • provincial government departments in the most economic, effi cient and eff ecti ve manner.

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Building Maintenance provides maintenance on provincial government buildings in the Province in order • to improve the buildings lifespan and provide a safe working environment.

Transport Infrastructure (Programme 3)The Programme is made up of four Sub-programmes namely:

Programmes Support• Planning• Design• Constructi on• Maintenance• Mechanical•

The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they are: Sub-programme Strategic Objecti vePlanning• To provide accurate stati sti cs on the conditi on of proclaimed roads.•

Design• To provide road and bridge designs for major transport and related infrastruc-• ture constructi on and maintenance.

Constructi on• To construct, upgrade and rehabilitate provincial proclaimed Roads •

To rehabilitate and construct provincial bridges to ensure longevity• Maintenance• To maintain provincial proclaimed roads creati ng economic empowerment •

opportuniti es and the alleviati on of poverty

To create employment through inclusive economic growth•

• Mechanical To ensure that the yellow fl eet Assets are available, eff ecti vely maintained and • managed for eff ecti ve service delivery

The objecti ve of the programme is to promote accessibility and safe, aff ordable movement of people, goods and services through the delivery and maintenance of transport infrastructure that is sustainable, integrated and environmentally sensiti ve, and which supports and facilitates social and economic growth through socially just, developmental and empowering processes. Roads infrastructure is arranged in the following manner:

Programmes Support facilitates the governance of the programme and att ainment of the programme objecti ves. The project management offi ce provides support to the enti re program in terms of project governance and the operati onal reporti ng of all functi onaliti es regarding the strategic objecti ves of the Department as indicated within the Annual Performance Plan.

Planning provides network planning for proclaimed roads. Design provides road infrastructure designs of provincial proclaimed roads that maximize mobility and accessibility of the Provincial network.

Constructi on: To construct and rehabilitate provincial proclaimed roads creati ng economic empowerment opportuniti es and alleviati on of poverty.

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Maintenance maintains provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty.Financial Assistance Construct, upgrade, rehabilitate and maintain provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty through the Conditi onal grant. This sub programme has been phased out.

Mechanical provides an effi cient Plant Fleet in support of in house constructi on and maintenance Units.Community Based Public Works Programme (Programme 4)The Programme is made up of four Sub-programmes namely:

Constructi on Industry Development Programme (CIDP)1. Community Development2. Innovati on and Empowerment3. Coordinati on and Compliance Monitoring4.

The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they are: Sub-programme Strategic Objecti ve

Constructi on Industry 1. Development Programme (CIDP)

To contribute to growth and development of HDI’s and SMMEs by • implementi ng the Nati onal Contractor Development Programme

To implement the Accelerated Professional and Trade Competencies • Development (APTCoD) Programme to create employment and skills for young people.

Community 2. Development

To contribute towards the reducti on of poverty and unemployment • by uti lising labour intensive methods of constructi on and maintenance.

Innovati on and 3. Empowerment

To empower previously disadvantaged individuals and promote • Labour intensive methodologies thereby contributi ng to poverty alleviati on and unemployment reducti on

Coordinati on 4. and Compliance Monitoring

Promote, Integrate and Coordinate the implementati on of EPWP • Phase 2 by all Public Bodies

To profi le EPWP for maximum exposure and buy-in from Stakeholders•

Provide technical support to Public Bodies to enhance their capacity • of labour based methodologies

To promote integrated development planning and Stakeholder • Management through Road Forums

The Programme provides Provincial Inter Sectoral Coordinati on services, advisory and technical assistance to implementi ng agencies, give guidance on project sustainability and quality control, promote technical development and producti vity improvement, monitor and evaluate the implementati on of EPWP, together with facilitati ng the development, capacitati ng and empowerment of emerging contractors, material suppliers and material manufacturers. It is also leading the transformati on process of the Constructi on Industry by among other things monitoring and evaluati ng the implementati on of and adherence to the norms and standards set out by the CIDB (Constructi on Industry Development Board).

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2.5.2 Performance IndicatorsPROGRAMME 1: ADMINISTRATIONMEC’s Offi ceStrategic Goal: To Promote Sound Corporate GovernanceMEC’s Offi ceStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress

Variance

To provide politi cal leadership in the strategic planning, operati on and coordinati on of service delivery with line departments & other spheres of government.

% of house resoluti ons monitored for implementati on that relate to the strategic goals of the department.

100% 90% 10%

% of parliamentary questi ons responded to within sti pulated ti meframes(i.e. 10 Working Days)

100% 100% 0

Number of outreach programmes undertaken by the MEC

12 18 6+

Summary of reasons for major deviati ons:

All outstanding Resoluti ons are work in progress as they cannot be implemented in one year; hence they will go beyond this fi nancial year.

HODs Offi ceStrategic Goal: To Promote Sound Corporate GovernanceHODStrategic objecti ve Performance Measure / Indicator Annual Target

2012/13Actual Progress

Variance

Establish eff ecti ve and ef-fi cient strategic leadership and administrati ve guidance to the department.

% of Top Management meeti ng resoluti ons implemented by the Accounti ng Offi cer and Top Man-agement of the department per fi -nancial year.

100% 100% 0

Number of established relati ons with Local, Provincial, Nati onal Government and the Donor organi-sati ons

10 10 0

Number of Audit Interventi on Meeti ngs facilitated through the of-fi ce of the HOD

21 21 0

Number of facilitated stakeholder feedback meeti ngs

3 3 0

Summary of reasons for major deviati ons:

65

Communicati onsStrategic Goal: To Promote Sound Corporate GovernanceCommunicati onStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress

Variance

To ensure eff ecti ve communicati on ,customer interface and strategic profi ling with internal units with client departments and the general public

Number of communicati ons strategy elements implemented

4 0 4

Number of departmental newslett ers published

3 1 2

% of Top Management decisions disseminated to employees for informati on purposes

100% 100% 0

Branding style guide implemented (rebranding of signboards, lett erheads, etc.)

1 1 0

Events strategy developed 1 1 0Marketi ng strategy developed 1 0 1Customer Care Strategy Developed 1 0 1

Summary of reasons for major deviati ons:

The unit is understaff ed; that’s why it’s operati ng with a quasi-structure. Ideally we should have a fully-fl edge communicati ons unit

66

Special Programmes UnitStrategic Goal: To Promote Sound Corporate Governance

Special Programmes Unit

Strategic objecti ve Performance Measure / Indicator Annual Target 2012/13

Actual Progress Variance

To coordinate, facilitate and monitor the mainstreaming of Youth, Women and Disabled Person, Children and Elderly into program planning and implementati on

% of Youth benefi tt ed in departmental programmes

(Administrati on, Buildings, Roads Infrastructure & Community Based Programmes

30% 30% 0

% of Women appointed in all levels of SMS

30% 3% 27%

% of Disabled women employed in the department

2% 0% 2%

Number of awareness programmes conducted on Gender Equality Strategic Framework for the Public Service.

4 4 0

% of Disabled people benefi tt ed in departmental programmes

2% 1.5% 0.5%

Number of departmental offi cials trained on sign language

40 28 12

Number of special days commemorated

5 5 0

Number of awareness programmes conducted on Children and Elderly issues.

4 4 0

Summary of reasons for major deviati ons: The appointment of Women at SMS is taking place at a slow pace but the mechanism /strategies to ensure that the department is moving towards reaching 50% target are implemented for example all posts for top and senior positi ons are targeted to be occupied by women and people with disabiliti es in the new approved organogram.

67

Strategic Management UnitStrategic Planning and ResearchStrategic Goal: To Promote Sound Corporate GovernanceStrategic Planning and ResearchStrategic objecti ve Performance Measure / Indicator A n n u a l

T a r g e t 2012/13

A c t u a l Progress

Variance

To strengthen planning, service delivery improvement and research initi ati ve

Number of APP planning sessions held with Head Offi ce and Regional representati ves.

3 6 3+

Number of trainings sessions on credible planning conducted

1 4 3+

Service Delivery Improvement

To strengthen planning, service delivery improvement and research initi ati ve

Number of service delivery Improvement programmes implemented

3 6 3+

Innovati ons and Knowledge Management UnitTo drive Innovati on and Knowledge Management for Service Delivery Improvement in the department

Innovati on and Knowledge Management Strategy Implemented

1 6 5+

Number of Regions provided with technical assistance in initi ati ng IKM

3 2 1

Summary of reasons for major deviati ons:

Number of APP planning sessions held with Head Offi ce and Regional representati ves – 1. this target has been overachieved because of the Sessions we held with all six Regions, providing assistance in developing their own Operati onal Plans.

Number of trainings sessions on credible planning conducted – we have overachieved because initi ally 2. we had agreed with Human Resource Development that they would only fund one training for the year due to non-availability of funds, we only learnt later that there were more funds available for 3 additi onal Regions than we had originally planned for.

Number of service delivery Improvement programmes implemented - 3. we have overachieved here because we had anti cipated that we would not be able to do more than one SDIP initi ati ve, however we became creati ve by incorporati ng this initi ati ve in our Regional visit programme, which was primarily meant to assist Regions with their Operati onal Plans.

Innovati on and Knowledge Management Strategy Implemented - 4. we have overachieved this target owing to the fact that we had anti cipated that we would not be able to implement more than one IKM initi ati ve, however we became creati ve by incorporati ng this initi ati ve in our Regional visit programme, which was primarily meant to assist Regions with their Operati onal Plans.

68

Monitoring and Evaluati onStrategic Goal: To Promote Sound Corporate GovernanceMonitoring and Evaluati onStrategic objecti ve Performance Measure / Indicator A n n u a l

T a r g e t 2012/13

A c t u a l Progress

Variance

To develop and maintain a Monitoring & Evaluati on system to ensure eff ecti ve monitoring

Number of credible programme and regional plans facilitated

2 7 4+

Departmental credible assessment report produced

1 0 1

Number of reports submitt ed to stakeholders on ti me.

10 8 2

Number of feedback reports submitt ed to Programmes

4 4 0

Number of Departmental feedback reports submitt ed to General Manager Strategic Management Unit for tabling in Top Management meeti ng

2 3 1+

Number of evaluati ons conducted 4 4 0Level of BALASELA deployment (SDIX) 55 0 55Number of employees trained in Balasela concept

150 75 75

Summary of reasons for major deviati ons: The target for Number of credible programme plans facilitated was over achieved due to the planning sessions that Strategic Management Unit held with all the regions. The objecti ve of the sessions was to assist regions with all issues that are related to planning.

There are two Annual Performance reports for 2012/13 that are due in May 2013/14, hence the under achievement on submission of reports to stakeholders.

69

Corporate ServicesHuman Resource ManagementStrategic Goal: To Promote Sound Corporate GovernanceHuman Resource ManagementStrategic objecti ve Performance Measure / Indicator Annual target

2012/13Actual Progress as per target

Variance

To ensure eff ecti ve Implementati on of Human Resource Management practi ces

Approved and signed off HR plan 1 1 0Approved and costed Annual Recruitment Plan

1 1 0

Number of vacant funded posts fi lled 250 141 109% of Competency assessments done prior to all SMS appointments

100% 100% 0

Approved departmental Att racti on & Retenti on Strategy

1 1 0

Approved and signed off EE Plan 1 1 0% of women representati on at SMS level 50% 13% 37%% of representati on of people with disabiliti es at departmental level

2% 0.4% 1.6%

HR delegati ons and implementati on plan reviewed.

1 1 0

Annual PMDS plan approved 1 1 0% of Performance agreements signed for staff

70% 88.4% 18.4%+

% of quarterly reviews in terms of performance agreements conducted

100% 61% 39%

% of annual assessments in terms of performance agreements concluded

100% 61% 39%

Departmental HRD strategy reviewed 1 0 1Departmental HRD Implementati on Plan approved

1 1 0

Workplace skills plan approved 1 1 0Organogram in accordance with common norms and standards approved

1 0 1

% of organogram loaded in PERSAL 100% 100% 0% Job Evaluati on plan implemented 30% 0 30%Applicati on for incapacity leave ti meously submitt ed(working days)

5 5 0

Assess applicati ons for incapacity leave ti meously (working days)

40 40 0

Decision for incapacity leave communicated to employees ti meously (working days)

30 30 0

Assessments for ill health reti rements fi nalised ti meously (working days)

90 90 0

% of misconduct cases concluded within 1 month of instructi on to investi gate

70% 53.6% 16.4%

70

% of grievances resolved within 1 month of lodging with designated offi cer

75% 68% 7%

% of disputes resolved within 3 months of date of lodging

75% 50% 25%

Number of employees capacitated in labour relati on issues

200 1474 1274+

Number of labour forums at head offi ce and regions revitalised

2 2 0

Employee WellnessTo manage and implement integrated Employee Health and Wellness Programmes in the department

Number of educati onal campaigns on HIV and AIDS conducted

9 15 6+

Number of TB screening conducted 9 15 6+Number of hazard identi fi cati on and risk assessment conducted

2 1 1

Number of health promoti on programmes provided

10 15 5+

Number of Life Skills, Preventati ve & Curati ve Programmes conducted

10 11 1+

Number of physical wellness programmes established

10 15 5+

Number of Support Programmes implemented on

Workforce violence• Diversity management• Confl ict management•

5 10 5+

Offi ce ServicesTo ensure eff ecti ve implementati on of Offi ce Services

Number of fi le plans developed for departmental units.

22 0 22

Number of fi le plans submitt ed to Provincial Archives for approval

2 0 2

Number of days taken to open General fi les compliance with Provincial Archives Act

5 5 0

Number of days taken to Personal fi les per employee in compliance with Nati onal Minimum Informati on Requirements

5 4 1

Summary of reasons for major deviati ons:

Organogram in accordance with common norms and standards approved

• Consultati on sti ll in progress with OTP and DPSA

% Job Evaluati on plan implemented

JE plan not implemented as organogram not yet approved

71

Informati on and Communicati on TechnologyStrategic Goal: To Promote Sound Corporate GovernanceInformati on and Communicati on TechnologyStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress as per target

Variance

To ensure eff ecti ve Informati on Management, Systems and Technology (IMST) In support of the organizati onal Strategy

IT Governance implemented through:

(Annual Review of Master Informati on Systems Plan)

1 1 0

Annual IT Operati onal Plan developed 1 1 0

Priority projects on the IT Operati onal Plan implemented

9 9 0

Informati on Security Management Framework implemented

7 7 0

Summary of reasons for major deviati ons:

Internal AuditStrategic Goal: To Improve Management Systems In Order To Off er Effi cient And Eff ecti ve Services To Client Departments And The PublicInternal AuditStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress as per target

Variance

To provide independent objecti ve assurance and consulti ng acti vity designed to add value

Number of Internal Audit reports submitt ed to Management

16 20 4+

% items addressed by Components arising from Internal Audit reports

80% 53% 27%

Number of Internal Audit Committ ee reports issued to Audit Committ ee

4 4 0

Number of Audit Committ ee meeti ngs coordinated (mandatory)

4 5 1+

%of Internal Audit Plan implemented 100% 100% 0% items addressed from Audit Interventi on plan

100% 100% 0

Summary of reasons for major deviati ons:

The unit sourced services of KPMG and as a result reports issued exceeded the target. Audit committ ee additi onal meeti ng was conducted in the fi rst quarter due to audit challenges.

72

Risk ManagementStrategic Goal: To Improve Management Systems In Order To Off er Effi cient And Eff ecti ve Services To Client Departments And The PublicRisk Management Strategic objecti ve

Performance Measure / Indicator Annual Target 2012/13

Actual Progress as per target

Variance

To maintain an eff ecti ve risk management system

Number of risk management reports submitt ed to Top Management(1 Departmental report per quarter)

4 8 4+

Number of risk management reports submitt ed (1 Audit Committ ee per quarter)

4 4 0

Number of risk management reports submitt ed (1 risk management committ ee per quarter

4 4 0

% of Risk Management Plan implemented 80% 80% 0Number of Risk Management workshops facilitated 16 22 6+Number of Fraud awareness workshop conducted 14 16 2+% of Fraud Preventi on Plan implemented 80% 76% 4%

Summary of reasons for major deviati ons: The main challenge with the implementati on of fraud was that management were busy with A-G audit and Fraud Preventi on acti viti es were put on hold, especially in the 1st quarter. There were improvements in other areas due to the fi lling of the Assistant Manager positi on.

Budget UnitStrategic Goal: To Promote Sound Corporate GovernanceBudget UnitStrategic objecti ve

Performance Measure / Indicator Annual Target 2012/13

Actual Progress as per target

Variance

To ensure the eff ecti ve management of the fi nancial resources allocated to the Department

Signed off departmental budget hearings report 1 1 0Number of In Year Monitoring reports submitt ed to Provincial Treasury in compliance with Secti on 40 (4)(c) OF PFMA

12 12 0

Number of Infrastructure Reporti ng Model submitt ed in compliance with Secti on 40 (4)(c) OF PFMA

4 4 0

Departmental adjustment fi nal budget submitt ed to Provincial Treasury

1 1 0

Departmental fi nal budget submitt ed to Provincial Treasury

1 1 0

% budget items from the current Audit Interventi on Plan addressed

100% 100% 0

Summary of reasons for major deviati ons:

73

Financial ManagementStrategic Goal: To Promote Sound Corporate GovernanceFinancial ManagementStrategic objecti ve Performance Measure / Indicator Annual

target 2012/13

Actual Progress as per target

Variance

% of fi nancial administrati on risk items from the current Audit Interventi on Plan miti gated

80% 60% 20%

% compliance of the Annual Financial Statements with the prescribed legislati on and regulati ons

100% 100% 0%

Number of interim fi nancial statements prepared within the prescribed ti meframe

3 3 0

% of acti ve BAS asset and liability accounts analysed and reported monthly

100% 90% 100%

% collecti on of the department’s revenue budget

100% 94% 6%

Lease debtors collected for debts older than 1 year

200 000 679 620 479 620+

Staff debtors collected for staff debts older than 1 year

100 000 203 225 103 225+

Number of days reconciling items appear on the bank reconciliati on

<120 <120 0

Number of operati ng lease commitments (landlord) registers prepared and reviewed by fi nancial reporti ng

4 4 0

Average number of days taken to pay suppliers

30 15 15

Number of suppliers accounts reconciled monthly

500 1095 595+

Number of departmental accruals schedules prepared and reviewed by fi nancial reporti ng

12 12 0

% expenditure on the rates and taxes Conditi onal Grant

90% 99% 9%+

Number of interacti ons with stakeholders to facilitate client relati ons in municipal Finance

47 66 19+

Payment of outstanding rates and taxes older than 1 year

2 000 000 5 503 052 3503052+

% of fi nance policies as per the nati onal Accountant General’s recommended list of fi nancial management policies approved

65% 39% 26%

74

Strategic Goal: To Promote Sound Corporate GovernanceFinancial ManagementStrategic objecti ve Performance Measure / Indicator Annual

target 2012/13

Actual Progress as per target

Variance

Summary of reasons for major deviati ons:

The Annual fi nancial Statements were submitt ed in a ti mely manner. Although the Department received a qualifi ed audit opinion, the annual fi nancial Statements were in many aspects materially correct. There were components which were misstated but they were individually immaterial.

There was compliance in terms of submission of monthly reconciliati on of all BAS assets and liability accounts. There are reconciliati ons performed and the compliance with monthly management accounts are reported to the Accounti ng Offi cer

The reason for the over recovery of staff debtors is due to a single debtor movement of R 463 970.

The reason for the over-recovery of lease debtors is that some debtors agreed to increase their installments above the amount originally agreed to. Some debts transferred as employees moved to other Departments.

Internal effi ciencies have allowed the Department to exceed the target set for the average number of days taken to pay suppliers. Target set using PFMA prescribed maximum days to pay suppliers.

Some regions have held briefi ng sessions (at pre- tender site visits) which improved submission of statements- this allowed the Department to do more reconciliati ons than planned.

The interacti ons and assistance provided by MFU to municipaliti es has made a good impact hence we have exceeded all our targets. Good working relati ons between DRPW and Municipaliti es have been created.

A project plan for Policy development that is SMART is in existence- capacity constraints however persisted. The post of the Senior Manager: Financial Administrati on was vacant and was fi lled aft er year end. The Manager: Financial Governance was acti ng as the Senior Manager: Financial Administrati on and therefore could not focus solely on developing policies.

75

Supply Chain Management

Strategic Goal: To Promote Sound Corporate GovernanceSupply Chain ManagementStrategic objecti ve Performance Measure / Indicator A n n u a l

T a r g e t 2012/13

A c t u a l Progress

Variance

To ensure provision of effi cient Supply chain Management processes and systems in line with the government policies and d e p a r t m e n t a l prioriti es.

Number of monitoring reports issued against procurement plan

11 12 1+

% SLA signed within 30 days aft er award 100% 96% 4%Number of updates on contract management register

12 12 0

Number of Asset Counts performed against the Moveable Asset Register

2 2 0

Number of asset reconciliati ons performed 12 12 0Number of inventory counts performed 4 4 0Number of inventory reconciliati on performed 12 12 0Number of updates done on disposal register 12 12 0Number of vehicle asset register managed (update and disposal)

3 3 0

% Supply Chain Management Items from the current Audit Interventi on Plan addressed

100% 100% 0

Number of Compliance Assessment reports issued

2 0 2

Summary of reasons for major deviati ons

Number of monitoring report issued against procurement plan

Provincial Treasury required 12 Monitoring report, instead of the Departmental targeted 11 i) monitoring reports.

For the fi rst quarter, the Department only targeted to issue 2 reports (no report for month April ii) 2012) due to anti cipated delays in budget confi rmati ons.

The Provincial Treasury requested reports monthly for the enti re fi nancial year.iii)

% SLA signed within 30 days aft er award

13 HO First Quarter projects SLA’s were delayed due to budget confi rmati ons and i) fi nalisati on of SLA technicaliti es aft er lett er of awards were issued.

Number of Compliance Assessment report issued:

Compliance assessments to Regions were postponed due to staff shortages. i)

76

PROGRAMME 2: PUBLIC WORKSBuilding MaintenanceStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding MaintenanceStrategic objecti ve Performance

Measure / IndicatorAnnual Target 2012/13

Actual Progress as per target

Variance

To employ IDIP/IPIP model to improve infrastructure delivery

Number of projects under constructi on

80 72 8

Number of projects completed

72 58 14

Summary of reasons for major deviati ons:

Budget cut forced us to delay the procurement process to commence some of the projects in the following fi nancial year.

Building New Works: Educati onStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: Educati onStrategic objecti ve Performance Measure /

IndicatorAnnual Target 2012/13

Actual Progress as per target

Variance

To employ IDIP/IPIP model to improve infrastructure delivery

Number of projects under constructi on (subject to the availability of budget from clients depts.)

264 433 169+

Number of projects completed

(Subject to the availability of budget from clients depts.)

226 229 3+

Summary of reasons for major deviati ons:

Additi onal emergency classrooms rolled out as requested by the client Department.

77

Building New Works: HealthStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: HealthStrategic objecti ve Performance Measure / Indicator Annual Target

2012/13Actual Progress Variance

To employ IDIP/IPIP model to improve infrastructure delivery

Number projects commenced according to schedule

14 9 5

Number of projects completed according to plan

11 10 1

Summary of reasons for major deviati ons:

A number of procured projects could not be handed over due to delays by Department of Health to • issue Works Orders

Poor performance of Contractors delayed the completi on of other projects. Payment delays also • aff ected the performance of Contractors.

Lastly poor performance of staff and Consultants also contributed to a certain extent late completi on of projects.

Building New Works: Other Portf olioStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: Other Portf olioStrategic objecti ve Performance Measure / Indicator Annual Target

2012/13 Actual Progress as per target

Variance

To employ IDIP/IPIP model to improve infrastructure delivery

Number of projects under constructi on

15 34 19+

Number of projects completed 19 12 7

Summary of reasons for major deviati ons:

Late issuing of works orders by Client Departments resulted to late commencement of projects. •

Wage disputes on site negati vely aff ected the progress thus resulti ng to late completi on.•

78

Security

Strategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustrySecurityStrategic objecti ve Performance Measure / Indicator Annual Target

2012/13Actual Progress as per target

Variance

To provide security services to government properti es, assets and human lives

Number of buildings (Regions) Informati on Security System installed

7 2 5

Number of buildings Informati on Security System upgraded

4 0 4

Number of In – house security offi cers employed

69 2 67

Number of private security companies contracted

42 46 4+

% of identi fi ed service providers submitt ed to State Security Agency for vetti ng

100% 100% 0

% of identi fi ed Personnel submitt ed to State Security Agency for vetti ng

100% 100% 0

Summary of reasons for major deviati ons:

Number of buildings (Regions) Informati on Security System installed

Non completi on of buildings.•

Awaiti ng assessment report from SAPS •

Funds for this indicator are in building secti on•

Number of buildings Informati on Security System upgraded

Awaiti ng completi on to renovati ons •

Waiti ng for SAPS to do the Physical Assessment•

Number of In – house security offi cers employed

HR delays in adverti sing the posts.•

Due to Moratorium on appointments Internal Memorandum which was communicated, all the processes of appointi ng were stopped

79

Property ManagementStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryProperty ManagementStrategic objecti ve

Performance Measure / Indicator Annual Target 2012/13

Actual Progress as per target

Variance

To enhance the provincial immovable asset register

Additi onal properti es and value added informati on authorised for the immovable asset register (LOGICA)

3 000 3118 118+

Number of property research / land use investi gati on/land audit reports completed

18 18 0

Number of properti es recommended for confi rmati on of vesti ng through the Provincial State Land Disposal Committ ee (PSLDC)

490 449 41

Number of applicati ons submitt ed to the Offi ce of the State Att orney for property transacti on

150 181 31+

Number of immovable properti es acquired (through donati on, expropriati on, exchange and common law.)

30 0 30

Number of survey diagrams submitt ed to offi ce of Surveyor General for approval

300 186 114

Number of consolidati on diagrams submitt ed to Offi ce of the Surveyor General for approval

32 21 11

Number of property valuati on reports completed 140 201 61+

To provide suitable offi ce ccommodati on through the eff ecti ve and opti mal use of immovable assets

User Asset Management Plan for Roads and Works in terms of Act 19 of 2007 updated

1 2 1+

Custodian Asset management plan in terms of act 19 of 2007 compiled

1 1 0

Updated User Asset Management Plans for other User Department reviewed

(technical support, review and monitoring)

12 12 0

Number of square metres procured on behalf of User Departments

40 000m2 58474,21m2 18474.21 m2 +

Number of income leases administered (management of lease contracts)

931 931 0

Number of expense leases administered (management of lease contract)

81 86 5+

All property items from the Audit Interventi on Plan successfully addressed

100% 100% 0

80

Summary of reasons for major deviati ons:

Number of applicati ons submitt ed to the offi ce of the state att orney for property transacti ons.

The actual performed is infl uenced by the target that is set on the APP i.e. Quarter 3 the target was 50 and performed was 50 Quarter 4 was 25 there was an over performance of 3 due to extra certi fi cates to endorsed .This is based on historical trends in the receiving of vesti ng certi fi cates and the completi ons of surveys.

Number of immovable properti es acquired (through donati on, expropriati on, exchange and common law.)Number of survey diagrams submitt ed to the Surveyor General offi ce for approval.

The requirement of the SG offi ce of the EC, to implement the provisions of act 15/1987 (Ciskei) with regard to the adverti sing of all new surveys in the former Ciskei resulted in extreme delays for approval of diagrams.Many surveys in the Transkei could not proceed, because of the unresolved issue of the Quitrent Title diagrams.These two issues are the main hindrances as to why surveys are not done.

Number of consolidati on diagrams submitt ed to surveyor general offi cer for approval.

The focus was on surveys and not on consolidati ons. There was also a budget issue.

Number of property valuati on report completed Valuati on target accelerated due to fast-tracking of Asset Disposal task team implementati on plan.

User Asset Management Plan for Roads and Works in terms of Act 19 of 2007 updatedNumber of square meters procured on behalf of user Departments

The number of leases that expired during quarter 3 forced the department to procure 19 602.71m2 as against the quarterly target of 10 000m2. This is also caused by the requests from user departments for satellite offi ces (the budget for these satellite offi ces resides with the user departments)

Number of immovable properti es released (disposed, leased, etc.) to local municipaliti es and or SMMEs for socio-economic uplift ment

This output is dependent on approval of submission by the honourable Premier.The challenge of valuati ons of properti es to be disposed in regions by tenants delayed the submitti ng of submission to the executi ve which is a current issue to date.

81

PROGRAMME 3: ROAD INFRASTRUCTUREStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryRoad InfrastructureStrategic objecti ve Performance Measure / Indicator Annual

Target

2012/13

Actual Progress as per target

Variance

PlanningTo provide accurate stati sti cs on the conditi on of proclaimed roads

% Implementati on of the Road Asset Management System

80% 74.7% 5.3%

DesignTo provide road and bridge designs for major transport and related infrastructure constructi on and maintenance

Number of road design projects completed

5 0 5

Number of design projects for bridges completed

1 2 1+

Constructi onTo construct, upgrade and rehabilitate provincial proclaimed Roads

Km of surface roads upgraded 31 21.26 9.74

Km of surface roads rehabilitated (including light rehab /reseals)

110.6 158.6 48+

To rehabilitate and construct provincial bridges to ensure longevity

Number of bridge structures rehabilitated/ constructed

4 4 0

MaintenanceTo maintain provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty.

m2 of potholes, surface and base repairs

77 155m2 126 773 m2 49618 m2 +

Number of Road Signs placed 4 149 2 556 1593Km of road markings completed 1784 2 073 Km 289km+Km of blade gravel roads maintained 39 634 27 908 Km 11726kmKm of re-gravelling or patch re-gravel 488 1 703 Km 1215km+Number of meters of drained maintained

112 318 209 202 96884+

Number of meters fencing completed 36 355 3 126 33229

To create employment through inclusive economic growth

Number of guard rails repaired and erected

6 011 4 026 1985

Number of contractors upgraded uti lising the contractor development program

150 18 132

Number of jobs created 5000 1622 3378Number of acti ve contractors on the database

500 537 37+

82

Strategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryRoad InfrastructureStrategic objecti ve Performance Measure / Indicator Annual

Target

2012/13

Actual Progress as per target

Variance

MechanicalTo ensure that the yellow fl eet assets are available, eff ecti vely maintained and managed for eff ecti ve service delivery.

% of yellow fl eet available 80% 76% 4%

Number of new items of plant procured

15 29 14+

Summary of reasons for major deviati ons:

The fl ood incidents that occurred in October 2012 forced the program to delay progress on the capital projects and other projects were halted, which caused an underachievement on the KPI on surface roads upgraded in Constructi on. Because of these fl oods, maintenance had to focus on remedial acti viti es and rehabilitati on of paved and gravel roads, hence maintenance over achieved on potholes, surface and base repairs; re-gravelling or patch re-gravel and drainage maintained KPI’s.

83

PROGRAMME 4: COMMUNITY BASED PUBLIC WORKS PROGRAMMEConstructi on Industry Development ProgrammeStrategic Goal: To reduce poverty and unemploymentConstructi on Industry Development ProgrammeStrategic objecti ve Performance Measure / Indicator Annual target

2012/13Actual Progress

Variance

To contribute to growth and development of HDI’s and SMMEs by Implementi ng the Nati onal Contractor Development Programme.

Number of leanership contractors developed

10 10 0

Number of BEE material building manufactures and suppliers supported per annum

6 8 2+

Number of Small Specialist contractors (Arti san) supported

10 6 4

Number of Provincial emerging contractors graduated to the next level on the CIDB register

300 cumulati ve

178 122

Number of youth SMME in the incubator programme

80 23 57

Number of women SMME in the incubator programme

90 28 62

Number of SMME contractors with disabiliti es in the incubator programme graduated to the next level on the CIDB register

6 0 6

Number of HDIs in the incubator programme graduated to the next level on the CIDB register

74 27 47

Number of PDIs in the contractor development programme graduated to the next level on the CIDB register –Eastern Cape

50 100 50+

To implement the Accelerated Professional and Trade Competencies Development(APTCoD) Programme to create employment and skills for young people

Number of new Professional fi rms (PDI) developed in the Province

2 2 0

Number of APTCoD learners recruited

100 279 179+

Number of APTCoD learners contracted (inclusive of new recruits and existi ng ones) and trained to be Arti sans

550 550 0

Number of APTCoD trainee arti sans passed trade test

80 68 12

Number of APTCoD marketi ng strategies/channels implemented

4 5 1+

Summary of reasons for major deviati ons: Major deviati ons are with the upgrading of Contractors, reasons being fi rstly the Incubator programme started late last year and there were no projects targeted for them in the fi nancial year. Secondly the CIDB system was being upgraded which caused some delays in the upgrading of contractors. Another major variati on is on the recruited learners with where we achieved more than 200% the reason being replacement of learners that have exited the programme. In the number of learners passed trade we had a shortf all of 12 reasons being the delay in getti ng trade test dates.

84

Community DevelopmentStrategic Goal: To reduce poverty and unemploymentCommunity DevelopmentStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress as per target

Variance

To contribute towards the reducti on of poverty and unemployment by uti lizing labour intensive methods of constructi on and maintenance

Number of household contractor work opportuniti es created.

7000 8506 1506+

Number of women to benefi t in the Household Contractor Programme

3850 5341 1491+

Number of youth to benefi t in the Household Contractor Programme

2800 3575 775+

Number of people living with disability to benefi t from Household Contractor Programme

140 140 0

Number of household contractors contracts renewed

29 000 27502 1498

Number of departmental projects facilitated (social facilitati on)

10 31 (cumulati ve) 21+

Number of Savings Clubs created 54 54 0Number of work opportuniti es created through District short-term projects.

450 534 (cumulati ve) 84+

Number of women to benefi t through District short-term projects

248 203 45

Number of youth to benefi t through District short-term projects

180 299 119+

Number of people living with disability to benefi t through District short-term projects

9 2 7

Summary of reasons for major deviati ons:

Overachievement: Household Contractors - The target was exceeded due to the fact that the programme received an incenti ve grant which was spent in recruiti ng additi onal household contractors. With regards to women, the programme is biased towards women as most of households are headed by women.

Underachievement: Renewal of household contractor - A total of 1 498 household contractors could not be renewed as they resigned, absconded or deceased. People living with disability – The department is fi nding it diffi cult to att ract PLWD due to the nature of projects that we implement even though communiti es are urged to ensure that PLWD parti cipate in our projects, henceforth the Programme is now targeti ng insti tuti ons of PLWD to explain the Government programmes intenti ons especially the EPWP.

85

Innovati on and EmpowermentStrategic Goal: To reduce poverty and unemploymentInnovati on and EmpowermentStrategic objecti ve Performance Measure / Indicator Annual Target

2012/13Actual Progress as per target

Variance

To empower previously disadvantaged individuals and promote labour intensive thereby contributi ng to poverty alleviati on and unemployment reducti on

Number of household contractors trained technical skills

700 831 131+

Number of household contractors trained in life skills

2400 2522 122+

Number of young people contracted on the NYS programme

500 503 3+

Number of young people trained on NYS programme

500 642 142+

Number of NYS Learners prepared for the APTCoD programme

25 40 15+

Number of labour intensive / innovati ve methodologies experimented

2 2 0

Number of unemployed people registered in the portal

40 000 42 623 2623+

Number of job opportuniti es matched with relevant skills through Amathuba job Portal

10 000 10 578 578+

Number of Public Bodies coordinated for training in all EPWP sectors (Provincially)

52 86 34+

Summary of reasons for major deviati ons: The big variance on training is due to demand for training and also the training provided by NDPW and Old Mutual. The big variance on NYS learners prepared for APTCOD is due to the learners that were prepared in the last fi nancial year but are sti ll being prepared.

86

Expanded Public Works Programme –Coordinati on and Compliance MonitoringStrategic Goal: To reduce poverty and unemploymentExpanded Public Works Programme – Coordinati on and MonitoringStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress as per target

Variance

Promote, Integrate and Coordinate the implementati on of EPWP Phase 2 by all Public Bodies

Number of work opportuniti es validated and reported by Department of Roads and Public Works

55 000 45 418 9 582

Number of Full Time Equivalent (FTE) jobs reported

13 043 14 161 1 118+

Number of trained EPWP benefi ciaries monitored and reported

3 500 3 838 338+

Number of Youth employed by Department of Roads and Public Works in Public Works Programmes

22 000 15 089 6911

Number of Women employed by Department of Roads and Public Works in Public Works Programmes

30 250 27 990 2260

Number of people living with disabiliti es employed by Department of Roads and Public Works in Public Works Programmes

1 100 143 957

Number of work opportuniti es validated and reported Provincially

116 958 179 448 62490+

Number of Youth employed Provincially in Public Works Programmes

46783 97 983 51200+

Number of Women employed Provincially in Public Works Programmes

64327 84 846 20519+

Number of people with disabiliti es employed Provincially in Public Works Programmes

2339 660 1679

To profi le EPWP for maximum exposure and buy in-in from stakeholders

Number of EPWP bulleti ns produced 3 3 0

Provide technical support to Public Bodies to enhance their capacity of labour based methodologies

Number of EPWP sectoral committ ees (infrastructure, social, environment and culture and non-state sector) supported and strengthened

4 4 0

To promote integrated development planning and Stakeholder Management through Road Forums

Number of Public Bodies provided with technical support

52 52 0

Terms of reference reviewed and adopted 1 1 0Number of Road Forums re-launched 45 42 3Number of Road Forums trained 45 42 3

87

Strategic Goal: To reduce poverty and unemploymentExpanded Public Works Programme – Coordinati on and MonitoringStrategic objecti ve Performance Measure / Indicator Annual

Target 2012/13

Actual Progress as per target

Variance

Summary of reasons for major deviati ons: The target for departmental work opportuniti es could not be achieved due to under-reporti ng of the Roads Component.

The target for the youth departmentally has not been achieved due non--targeti ng of youth. The target for women departmentally has not been achieved due non--targeti ng of women. The target for people with disabiliti es has not been achieved. Programme managers are not targeti ng people with disabiliti es. The target has been achieved. This is due to coordinati on eff orts and the support provided to public bodies

88

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89

2.6 Summary of Financial Informati on2.6.1 Departmental ReceiptsA summary of the revenue collected in comparison to the budgeted amount both for the current year and the prior year is as stated below.

2012/13 2011/12Esti mate Actual

Amount (Over)/Under

Collecti on

Esti mate Actual Amount

(Over)/Under

Collecti on R’000

Rentals Dwelings 14 030 11 661 2 369 13 630 11 492 2 138

Sale of Tenders 900 1 404 -504 900 1 276 -376

Commision Insurance 850 1040 -190 876 961 -85

Transport Fees 18 -18 - 21 -21

Refuse Removal 22 -22 - - -

Assets and Liabiliti es 610 -610 - 6 793 -6 793

Total 3 807 072 3 802 112 4 960 3 413 566 3 393 640 19 926

Sale of Tender documents and Commission insurance are approximately R 694, 000 more than projected. Rental revenue is approximately R2 369,000 less than projected. When looking at combined revenue, we under collected revenue by 6.5 % in the 2013 fi nancial year as opposed to an over collecti on of 33.3% in 2012 fi nancial year.

Rental revenue can be increased in the following ways:- Introducti on of market related rentals on all properti es (Certain properti es are already charged at market related rentals)- Maintenance of properti es which will increase the market value of properti es and marker related monthly rentals- Collecti on of rentals not paid by tenants with valid Leases.

Anti cipated rental might not materialise due to the poor conditi ons of certain properti es and the budget constraints to repair these properti es. Properti es can stand vacant for a number of months in certain regions (due to a number of reasons, i.e. conditi on of the property, demand, etc.).

Tariff s are predetermined for sale of Tender Documents. Rentals charged are determined by either DPSA in certain cases or a valuati on done on the property in order to determine a market related rental taking into account the conditi on of the property.

90

2.6.2 Programme Expenditure

Programme Name

2012/13 2011/12 Final

Appropriati on Actual

Expenditure (Over)/Under

Expenditure

Final Appropriati on

Actual Expenditure

(Over)/Under

Expenditure R’000

Administrati on 422 996 422 996 0 323 201 323 201 0Public Works Infrastructure

1 041 713 1 040 535 1 178 979 683 959 757 19 926

Transport Infrastructure

1 949 384 1 945 603 3 781 1 823 461 1 823 461 0

Expanded Public Works Programme

392 979 392 978 1 287 221 287 221 0

Total 3 807 072 3 802 112 4 960 3 413 566 3 393 640 19 926

2.6.3 Transfer Payments (Excluding public enti ti es) Name of transferee

Purpose for which the funds were used

Compliance with s 38(1) (j) of the PFMA

Amount transferred

Amount spent by enti ty

Reasons for the funds unspent by enti ty

Nati onal Public Works

Payment of Rates and taxes for the government owned buildings

N/A 192 239 191 850 Invoiced properti es not yet verifi ed

2.6.4 Public Enti ti esThe department has no trading or public enti ti es in its portf olio nor does it have any listed or unlisted investments or funds.

2.6.5 Conditi onal grants and earmarked funds received (NB: no non-fi n data per Grant)The Department has administered 3 Conditi onal Grants namely, Devoluti on of Rates and Taxes, Provincial Roads Maintenance Grant and EPWP Incenti ve Grant

Provincial Roads Maintenance Grant 1 369 985 1 360 428Devoluti on of rates and Taxes 205 298 203 794Expanded Public Works Incenti ve to Provinces 49 694 49 694

1 624 977 1 613 916

91

DEVOLUTION OF RATES AND TAXES Department who transferred the grant Nati onal Public Works

Purpose of the grant Payment of property rates on provincially owned properti es as per the verifi ed invoices submitt ed by various municipaliti es

Expected outputs of the grant ti meous payment of property rates

Actual outputs achieved Amount per amended DORA 205 298 Amount transferred (R’000) 191 850 Reasons if amount as per DORA not transferred Non availability of invoicesAmount spent by the department/ municipality (R’000) 191 850 Reasons for the funds unspent by the enti ty N/AMonitoring mechanism by the transferring department The department does not transfer but pays the

municipality based on invoices

PROVINCIAL ROADS MAINTENANCE GRANT Department who transferred the grant Nati onal TransportPurpose of the grant To supplement provincial roads investment and

support preventati ve , routi ne and emergency maintenance on provincial road works

Expected outputs of the grant As per Business Plan( see DoRA)Actual outputs achieved Amount per amended DORA 1 369 985 Amount transferred (R’000) 1 369 985 Reasons if amount as per DORA not transferred All funds transferredAmount spent by the department/ municipality (R’000) 1 360 428 Reasons for the funds unspent by the enti ty Monitoring mechanism by the transferring department N/A EPWP INCENTIVE GRANT Department who transferred the grant Nati onal Department of Public WorksPurpose of the grant Create JobsExpected outputs of the grant maximize job opportuniti es,•

reach the incenti ve grand threshold•

Create much more job opportuniti es beyond • the threshold and be in a positi on to access much needed Incenti ve Grant funding.

Actual outputs achieved As per Business plan ( see DoRA)

92

Amount per amended DORA 49 694 Amount transferred (R’000) 49 694 Reasons if amount as per DORA not transferred N/AAmount spent by the department/ municipality (R’000) 49 694 Reasons for the funds unspent by the enti ty N/AMonitoring mechanism by the transferring department N/A

2.6.6 Donor FundsNo donor funds were received and therefore uti lized in the period under review

2.6.7 Capital Investment, Maintenance and Asset Management planCapital Investment (NB: Only fi nancials)•

INFRASTRUCTURE CATERGORY BUDGET R’000 EXPENDITURE R’000 % SPENT

Maintenance & Repair Current 1 179 173 1 108 330 94%Upgrade & Additi ons Capital 651 525 640 783 98%Refurb & Rehab Capital 7 725 7 591 98%New Infrastructure 101 689 99 283 98%Total 1 940 112 1 855 987 96%

Maintenance 2012/2013 2011/2012

INFRASTRUCTURE

PROJECTS

Final

Appropriati on

Actual

Expenditure

Over/Under

Expenditure

Final

Appropriati on

Actual

Expenditure

Over/Under

Expenditure New and Replacement

AssetsR 65,684,169 R 65,173,610 R 510,559 R 61,110,000 R 58,094,207 R 3,015,793

Existi ng Infrastructure

Assets

Upgrades and Additi ons R 129,920,914 R 141,741,242 -R 11,820,328 R 116,932,000 R 106,765,226 R 10,166,774Rehabilitati on, Renovati ons

and Refurbishments R 0 R 0

Maintenance and Repairs R 45,162,564 R 46,007,412 -R 844,848 R 46,212,000 R 44,775,034 R 1,436,966 TOTALS R 240,767,647 R 252,922,264 -R 12,154,617 R 224,254,000 R 209,634,467 R 14,619,533

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ASSET MANAGEMENT

IMMOVABLE ASSET MANAGEMENT

Immovable Asset RegisterLogica as a system Phase 1 and Phase 2 has been completed and successfully rolled-out to the Regions. Phase 3 has commenced to cover operati ons and maintenance, leasing and the fi nancial aspect.

At the end of March LOGICA was populated with 13 900 verifi ed property records. Logica will eventually form the backbone for immovable asset management in the Province.

All our properti es have been coded (geo referenced) in order to link the alpha numeric data spati ally. HDA (Housing Development Agency) approved Logica to be incorporated into the Nati onal spati al database as a pilot.

This will enable the province to view all our immovable assets electronically on a map. EC is the only province that was granted this privilege from the HDA.

The Unit has also assisted the Department of Human Sett lements with the compilati on of their immovable asset register (8 600 properti es).

A total of 450 applicati ons for the confi rmati on of vesti ng (confi rmati on of ownership) have been successfully been recommended by the Eastern Cape Provincial State Land Disposal Committ ee (PSLDC). The Department received 208 signed Item 28(1) Certi fi cates back from the Department of Rural Development and Land Reform. The Province played a signifi cant role in the design of a nati onal vesti ng tracking template. As a province we are the second best in the country with regard to the vesti ng process.

The valuati on of properti es is under immense pressure due to the disposal process, we sti ll rely heavily in the outsourcing of valuati ons because in-house we have two offi cials in the unit. The implementati on of market related rentals is key to this deliverable. Once market related rental is achieved the revenue fund (if approved by Treasury) will assist to do more valuati ons and that would result in the fast tracking of the disposal process.The Disposal Implementati on Plan is progressing well, and Phase 1 is on-going, and it is the process of land transacti ons which involves the municipal and other government spheres.

Phase 2 has started in earnest with stakeholder engagements and consultati on process led by the MEC in all 6 regions. Phase 2 includes residenti al disposal opti on for long term tenants and involves the disposal of commercial pieces of land.

94

The disposal of non-core residenti al and public service infrastructure assets will streamline the immovable asset register, kick start economic development in local municipaliti es, enable tenure upgrading and ensure a revenue stream for the Province.

The release of properti es to local municipaliti es is pivotal to the small town revitalizati on initi ati ve of the Province. The Department is acti vely involved in creati ng an environment that is conducive for urban revitalizati on in especially the rural towns of the Province. The Bhisho revitalizati on programme is on track. Phase 2 of the Bhisho Massacre Memorial is nearing completi on. The procurement for the constructi on of the Bhisho Massacre Memorial Contact Centre is in constructi on.

Asset Management PlansThe user asset management plan (U-AMP) as per GIAMA (Act 19 of 2007) was successfully completed and submitt ed to Provincial Treasury. The Department played a key support role to enable all other user Departments in the Province to fi nalize their respecti ve U-AMPs. The fi nalizati on of all the U-AMPs enabled the Department to compile and submit a comprehensive custodian asset management plan (C-AMP). The C-AMP forms a baseline for immobile asset management provincially and a budgetary projecti on for maintenance, refurbishment, renovati on, reconfi gurati on, surrender and acquisiti on.

The insti tuti onalizati on of GIAMA and the lack of adequate human resources within user Departments remains a huge challenge. The custodial functi on in conjuncti on with the IDMS process has placed a paradigm shift in how DRPW should functi on. The HR functi ons and systems of the department have not responded appropriately to this mandate. The training provided by Treasury will assist the proper implementati on of IDMS for 2013/2014.The Department commenced with the technical conditi onal assessments for all offi ce buildings and it is envisaged this project will be fi nalized over a three year period. For the year 2012/2013, 73 assessments were done and for 2013/2014 the target is 80 and the remainder (87) will be done in 2014/2015. On the 73 properti es the Unit has the life cycle maintenance plan for a 15 year period.

The results of the C-AMP indicated that the Province would require a maintenance budget of R4, 3 billion to maintain and upgrade the portf olio to C3 and higher level conditi on.

The procurement of offi ce accommodati on is now guided by the results of the U-AMPs and the subsequent allocati on of budget by Provincial Treasury to the User Departments. The lack of proper HR-planning within user Departments remains a challenge in the planning and provision of offi ce accommodati on. The strategic decisions each user department makes aff ects the accommodati on requirements needed for service delivery purposes.

95

PART C - GOVERNANCE

98

PART C: GOVERNANCE

Introducti onRisk ManagementThe Department’s risk management approach informs and directs employees work to gain confi dence on the reliability of risk control strategies and therefore provide assurance risk management processes. Managers and staff at all levels have a responsibility to identi fy, evaluate and manage or report risks, and are equipped to do so by Risk Management Unit.

The Department of Roads and Public Works adopted risk management strategy during the year under review, risk management policy and risk management implementati on plan. Risk management unit took a proacti ve approach in making awareness campaigns on risk management strategy and policies to ensure that risk management is incorporated into the language and culture of the department and embedded in the behaviour and mind-set of its employees. Risk management objecti ves were set for the implementati on, communicati on and improvement of risk management within the Department. The process of managing risk is a structured approach for incorporati ng risk management into the daily, broader management process.

The Head of Department established Risk Management Committ ee (RMC) during the year under review to exercise certain responsibiliti es, amongst others:

Monitor the development, implementati on and revision of the fraud preventi on strategy• Monitor and review the fraud cases reported and recommend for referral where necessary.• Ensure that the annual risk assessment is ti meously performed• Review the risk strategies• Evaluate the reports of external and Internal Audits•

Fraud and Corrupti onThe department adopted fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons of the department aimed at preventi ng, detecti ng, reacti ng to and reducing the likelihood of fraud and corrupti on. The purpose of the strategy is to prevent and combat fraud and corrupti on through a multi plicity of supporti ng acti ons. The strategy aims to create a culture within the Department of Roads and Public Works which does not tolerate unethical behaviour.Risk management unit implemented its risk management implementati on and fraud preventi on plans. Awareness campaigns on fraud, corrupti on, risk management, confl ict of interest and code of ethics were conducted during the year under review.

Minimising Confl ict of interest

Confl ict of interest forms were issued to all employees of the department to declare their interest of any form and positi ve responses were received. Gift register is in place and kept in the offi ce of Head of Department.

99

Code of ConductThe Department is committ ed to the implementati on of the Code of Conduct for all employees of the Department. To that eff ect, the Department uses the Code of conduct for the Public Service of 2002, as issued by the Public Service Commission. In the event of the breach of that Code of Conduct, the Department uses the Disciplinary Code and Procedures, in line with Resoluti on 1 of 2003, as amended and the Senior Management Service (SMS) Handbook for Senior Management. These procedures have been inculcated through various workshops that were conducted at Head Offi ce and Regions by the Department’s Labour Relati ons Offi ce.The procedures followed by the Department in cases of breach of the Code of Conduct take the following steps:

Correcti ve counselling• Verbal warnings• Writt en warnings• Final writt en warnings•

For serious misconduct a diff erent approach is adopted, which entails a disciplinary enquiry and precauti onary suspension.

Health Safety and Environmental issuesRecognizing the value and the contributi on our employees make to the functi oning of the Department, the Department of Roads and Public Works is committ ed to ensuring that the health and safety of our employees is the most important focus. In this regard, a Safety, Health and Environment (SHE) Committ ee exists in the Department and meets on a monthly basis to discuss, among other things employee wellness and Occupati onal Health and Safety issues.

Further in terms of Occupati onal Health and Safety the Department is striving towards compliance with our legal obligati ons in respect of the Occupati onal Health and Safety Act and Regulati ons. During 2012/13 the OHS support for the regions conti nued and is intended to conti nue unti l 2014/15. During 2012/13 the departmental template OHS specifi cati ons for Roads and Buildings constructi on has been updated and new template OHS specifi cati ons for small works and maintenance operati ons have been introduced. The number of appointments of OHS agents and compliance by appointed service providers with the Act and Regulati ons, parti cularly on the building side, has improved considerably during the Financial Year.

The Department subscribes to the “Green Building Philosophy” whereby specifi cati ons for new buildings have to adhere to environmental concerns. In this regard, the Department uti lizes constructi on materials that are recommended by the Green Building Society. Windows providing adequate natural light are designed so that there is no need for electric light during the day and energy effi cient light bulbs are recommended for the buildings, solar geysers are being used in building (clinics & schools) in the remote areas

100

Portf olio Committ eesThe Department has att ended 6 Portf olio Committ ee meeti ngs, three of these were meant to discuss and approve the budget vote at the beginning of the year in April and May 2012. During these engagements the committ ee raised a number of issues, some of which were discussed and concluded in the sessions and others were fl agged for the department’s considerati on and resoluti on, during the course of the fi nancial year. Key among the issues raised included:

The dilapidated state of roads in the province• Over-reliance on consultants• The delays in the approval process of the organisati onal structure• Lack of strength of monitoring mechanisms in projects implementati on generally, but also in the • Household Contractor’s programme.Possibiliti es of over/under-expenditure, and • Full implementati on of GIAMA, especially the completeness of the asset register•

Because some of these issues are conti nuous and others systemic, while others relate to the provincial fi scal positi on, the department adopted various plans to resolve them. Some issues were incorporated into the planning process so that they become an integral part of the department’s on-going implementati on plan. Specifi c plans were developed for immediate interventi on, such as the audit interventi on plan, to address on-going systemic and process-related matt ers to improve the control environment. The process of resolving all these issues is conti nuous and the department has made progress in resolving them, especially issues relati ng to expenditure.

SCOPA Resoluti onsAlthough the Department appeared before SCOPA and responded in writi ng to the questi ons/concerns raised by

SCOPA in the period under review, no resoluti ons were received.

Prior modifi cati ons to audit reports

The Accounti ng Offi cer has put the following mechanisms in place to resolve the matt ers reported by the Auditor General in the previous fi nancial year. As part of the mechanism to address issues raised by the AG, the Department established a standing committ ee known as the Audit Interventi on Project Committ ee the purpose of which is to review the analysis and monitor progress in addressing the issues raised in the management report. For the table that shows issues raised, when they fi rst emerged and how they have been resolved refer to Report of the Accounti ng Offi cer.

Internal AuditThe Department has an Internal Audit Unit that meets the Internati onal Standards of the Insti tute of Internal Auditors for independence, objecti vity, and due diligence in order to discharge their responsibiliti es regarding the minimizing of the impact of fraud and corrupti on by the Department. The Internal Audit Unit evaluates the eff ecti veness of deterrence mechanisms, and recommends control improvement to reduce the exposure to fraud. Managers are encouraged to recognise that internal control shortcomings identi fi ed during the course of audits are, in many instances, purely symptoms and that they should strive to identi fy and address the causes of these internal control weaknesses, in additi on to addressing the control weaknesses. Awareness strategies were developed to enhance management’s understanding of the role of Internal Audit Acti vity as contained in

101

its approved Charter.

The Internal Audit Acti vity discharged its responsibiliti es and the plans were implemented and control defi ciencies were highlighted to management on a regular basis. The Chief Audit Executi ve (CAE) received an award from Insti tute of Internal Auditors in Southern African for being the best Internal Auditor in Southern Africa and this demonstrate the eff ecti veness of internal audit acti vity and risk management. Internal Audit has been evaluated by Chairperson of Audit Committ ee and was commended by audit committ ee members for its eff ecti veness and effi ciency in carrying out its work.

Audit Committ eesThe audit committ ee adopted its writt en terms of reference, which dealt with its membership, authority and responsibiliti es. The terms of reference are reviewed at least annually to ensure its relevance. The audit committ ee reviewed risk management processes, Internal Audit Acti vity, scope of Auditor-General and management reports submitt ed to it and all the reports were debated during the audit committ ee meeti ngs. The department had fi ve (5) meeti ngs during the year, preceded by Risk Management Committ ee (RMC) meeti ngs, including review of annual fi nancial statements meeti ng.

Meeti ngs were held between Head of Department (HOD) and Member of Executi ve Council (MEC) and signifi cant issues were raised with them. Separate meeti ngs between Auditor-General and Internal Audit and Risk Management were held during the year under review.

The audit committ ee approved all internal audit policies, such as Audit Methodology, Internal Audit Charter (IAC), and Internal Audit Coverage Plan. All policy related documents on Risk Management were approved, such as, Risk Management Strategy, Risk Management Policy, Risk Management Implementati on plan, Fraud Preventi on strategy, Fraud Preventi on Policy and Fraud Preventi on Plan.

The Member of the Executi ve Council (MEC), Head of Department (HOD), Chief Financial Offi cer (CFO), Chief Audit Executi ve (CAE) and top management of the department formally evaluated the functi oning of the Audit Committ ee of the Department and found to be complying with relevant secti on of PFMA and Treasury Regulati ons. The audit committ ee of the Department is eff ecti ve in discharging its responsibiliti es.

Audit Committ ee MembersName Qualifi cati on Internal or

external member

If internal, positi on in the department

Date appointed

Date Resigned

Number of meeti ngs att ended

Ms T Fuzani (Chairperson)

CA (SA) External N/A 13 March 2007 N/A 5 of 5

Mr S Nxusani (Member)

CA (SA) External N/A 13 March 2007 N/A 5 of 5

Mr C Sparg (Member) CA (SA) External N/A 09 July 2009 N/A 4 of 5

102

REPORT OF THE AUDIT COMMITTEE We are pleased to present our report for the fi nancial year ended 31st March 2013.

Audit Committ ee Members and Att endance.1. The Audit Committ ee consists of the members listed hereunder and has met as refl ected below.

Name of the members Number of meeti ngs att ended

Ms T Fuzani (Chairperson) 5 of 5

Mr S Nxusani (Member) 5 of 5

Mr C Sparg (Member) 4 of 5

Separate closed meeti ngs were held with Auditor General (AG) and management during the year under review. The Audit committ ee also had a closed meeti ng with the Member of Executi ve Committ ee (MEC) and Head of Department (HOD). 2. Audit Committ ee Responsibility The Audit Committ ee adopted the Audit Committ ee Charter read in conjuncti on with the Internal Audit Charter, as its terms of reference in discharging all its responsibiliti es as regulated therein. The charter sti pulates that it will be updated annually; comply with principles of good governance, requirements of the Public Finance Management Act (PFMA) and the Nati onal Treasury Regulati ons. The Audit Committ ee has an oversight functi on with regards to:- • Financial Management and other reporti ng practi ces,• Internal controls and management of risks,• Compliance with laws, regulati on,• The external audit and• The internal audit functi on. 3. Report on the operati ons of the Audit Committ ee The Audit Committ ee report that it has complied with Public Finance Management Act (PFMA) and Nati onal Treasury regulati ons.

4. Internal Audit And Risk Management

Internal Audit and Risk Management units functi oned eff ecti vely during the year under review.

A risk based 3 year rolling and annual audit plan was in place during the year under review. Internal Audit has comprehensively adhered to approved annual audit plan.A Risk Management Strategy was once again approved and implemented in the current fi nancial year.

103

A Fraud Preventi on Strategy was also in place during the year under review. Fraud, Audit and Risk management committ ee have conti nued to meet in the year under review.

The eff ecti veness of these units have improved a lot in the current fi nancial year.

5. The eff ecti veness of Internal Control:

The review of the eff ecti veness of the system of internal control by Audit Committ ee is informed by the reports submitt ed by Internal Audit and management, who are responsible for the development and maintenance of the internal control system. The reports submitt ed by Internal Audit and management have facilitated an eff ecti ve oversight role by the audit Committ ee. The Audit Committ ee is of the opinion, based on the informati on given by management, the internal auditors and discussion with independent external auditors that their eff ecti veness of internal controls within the department have regressed signifi cantly in certain areas and this has been brought to the att enti on of MEC, HOD and management. Informati on requested by AG for audit purposes was not submitt ed on ti me, in certain instances informati on was not available at all. This will lead to scope limitati on.

The Audit Committ ee has drawn the att enti on of the department to issues raised under signifi cant fi ndings in the report of the Auditor General in the previous years. Management has committ ed to addressing these issues. The audit committ ee is committ ed to assisti ng the department in improving its internal controls.

6. Evaluati on of Annual Financial Statements. The Audit Committ ee has:• Reviewed and discussed the audited annual fi nancial statements to be included in the annual report with Auditor-General and management,• Reviewed the Auditor-General’s management lett er and management’s response thereto and• Reviewed signifi cant adjustments resulti ng from the audit.

The Audit Committ ee concurs and accepts the Auditor-General’s conclusions on the annual fi nancial statements and is of the opinion that the audited annual fi nancial statements be accepted and read together with the report of the Auditor General.

THEMBISA FUZANI

CHAIRPERSONDATE: 17 August 2013CHAIRPERSONDATE: 17 August 2013

104

105

ANNUAL FINANCIAL STATEMENTS FOR THE EASTERN CAPE DEPARTMENT OF ROADS AND PUBLIC WORKS

For the year ended 31 March 2013

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:4.

116

4.1 Per programme Final Appropriati on

Actual Expenditure

Variance R’000 Variance as a % of Final Appropriati on

Programme 1 – Administrati on 422 996 422 959 37 0.0% Programme 2 – Public Works Infrastructure

1 041 713 1 040 535 1 178 0.1%

Programme 3 – Transport Infrastructure

1 949 384 1 945 611 3 773 0.2%

Programme 4 – Expanded Public Programme

392 979 392 978 1 0.0%

4.2 Per economic classifi cati on Final Appropriati on

Actual Expenditure

Variance Variance as a % of Final

Appropriati onR’000 R’000 R’000 R’000

Current payments Compensati on of employees 782 323 781 921 402 0.1% Goods and services 2 084 749 2 081 405 3 344 0.2%

Transfers and subsidies Provinces and municipaliti es 197 054 195 911 1 143 0.6% Non-profi t insti tuti ons 120 120 - 0.0% Households 20 870 20 870 - 0.0% Gift s and donati ons Payments for capital assets Buildings and other fi xed structures 642 645 642 575 70 0.0% Machinery and equipment 69 966 69 936 30 0.0% Land and subsoil assets 4 517 4 517 - 0.0% Soft ware and other intangible assets 110 110 - 0.0%

Payments for fi nancial assets 4 718 4 718 - 0.0%

117

4.3 Per conditi onal grant Final Appropriati on

Actual Expenditure

Variance Variance as a % of Final Appropriati on

R’000 R’000 R’000 R’000 Public Works Devoluti on of Property rates funds grant

205 298 203 794 1 504 0.7%

Provincial Infrastructure grant 1 369 985 1 369 985 - 0.0% EPWP Incenti ve grant 49 694 49 694 - 0.0%

PERFORMANCE Note 2012/13 2011/12R’000 R’000

REVENUEAnnual appropriati on 1 3 807 072 3 412 145Statutory appropriati on 2 1 652 1 421Departmental revenue 3 - 5 137

TOTAL REVENUE 3 808 724 3 418 703

EXPENDITURECurrent expenditureCompensati on of employees 4 783 610 705 532Goods and services 5 2 081 405 1 562 631Interest and rent on land 6 - 1 509Total current expenditure 2 865 015 2 269 672

Transfers and subsidiesTransfers and subsidies 8 216 901 241 394Total transfers and subsidies 216 901 241 394

Expenditure for capital assetsTangible capital assets 9 717 028 848 565Soft ware and other intangible assets 9 110 1 036Total expenditure for capital assets 717 138 849 601

Payments for fi nancial assets 7 4 718 32 973

TOTAL EXPENDITURE 3 803 772 3 393 640

SURPLUS/(DEFICIT) FOR THE YEAR 4 952 25 063

Reconciliati on of Net Surplus/(Defi cit) for the yearVoted funds 4 952 19 926

Annual appropriati on 3 448 -Conditi onal grants 1 504 19 926

Departmental revenue and NRF Receipts 13 - 5 137SURPLUS/(DEFICIT) FOR THE YEAR 4 952 25 063

118

POSITION Note 2012/13 2011/12R’000 R’000

ASSETS

Current assets 25 083 27 211Fruitless and wasteful expenditure 10 - 4 718Receivables 11 25 083 22 493

TOTAL ASSETS 25 083 27 211

LIABILITIES

Current liabiliti es 25 083 27 211Voted funds to be surrendered to the Revenue Fund 12 (6 528) 6 380Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 13 1 323 5 441Bank overdraft 14 14 204 4 833Payables 15 16 084 10 557

TOTAL LIABILITIES 25 083 27 211

NET ASSETS - -

CASH FLOW Note 2012/13 2011/12R’000 R’000

CASH FLOWS FROM OPERATING ACTIVITIESReceipts 3 823 480 3 434 109

Annual appropriated funds received 1.1 3 807 072 3 412 145Statutory appropriated funds received 2 1 652 1 421Departmental revenue received 3 14 756 20 543

Net (increase)/decrease in working capital 7 655 4 674Surrendered to Revenue Fund (36 734) (71 437)Current payments (2 865 015) (2 269 672)Payments for fi nancial assets (4 718) (32 973)Transfers and subsidies paid (216 901) (241 394)Net cash fl ow available from operati ng acti viti es 16 707 767 823 307

CASH FLOWS FROM INVESTING ACTIVITIESPayments for capital assets 9 (717 138) (849 601)Net cash fl ows from investi ng acti viti es (717 138) (849 601)

Net increase/(decrease) in cash and cash equivalents (9 371) (26 294)

Cash and cash equivalents at beginning of period (4 833) 21 461

Cash and cash equivalents at end of period 17 (14 204) (4 833)

119

The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additi onal informati on has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999) [the Act], and the Treasury Regulati ons issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.

Presentati on of the Financial Statements1.

Basis of preparati on1.1

The Financial Statements have been prepared on a modifi ed cash basis of accounti ng, except where stated otherwise. The modifi ed cash basis consti tutes the cash basis of accounti ng supplemented with additi onal disclosure items. Under the cash basis of accounti ng transacti ons and other events are recognised when cash is received or paid.

Presentati on currency1.2

All amounts have been presented in the currency of the South African Rand (R) which is also the functi onal currency of the department.

Rounding1.3

Unless otherwise stated all fi nancial fi gures have been rounded to the nearest one thousand Rand (R’000).

Comparati ve fi gures1.4

Prior period comparati ve informati on has been presented in the current year’s fi nancial statements. Where necessary fi gures included in the prior period fi nancial statements have been reclassifi ed to ensure that the format in which the informati on is presented is consistent with the format of the current year’s fi nancial statements.

Comparati ve fi gures - Appropriati on Statement1.5

A comparison between actual amounts and fi nal appropriati on per major classifi cati on of expenditure is included in the Appropriati on Statement.

120

Revenue2.

2.1 Appropriated funds

Appropriated funds comprises of departmental allocati ons as well as direct charges against revenue fund (i.e. statutory appropriati on).

Appropriated funds are recognised in the fi nancial records on the date the appropriati on becomes eff ecti ve. Adjustments made in terms of the adjustments budget process are recognised in the fi nancial records on the date the adjustments become eff ecti ve.

Unexpended appropriated funds are surrendered to the Nati onal/Provincial Revenue Fund. Any amounts owing to the Nati onal/Provincial Revenue Fund at the end of the fi nancial year are recognised as a payable in the statement of fi nancial positi on.

Any amount due from the Nati onal/Provincial Revenue Fund at the end of the fi nancial year is recognised as a receivable in the statement of fi nancial positi on.

2.2 Departmental revenue

All departmental revenue is recognised in the statement of fi nancial performance when received and is subsequently paid into the Nati onal/Provincial Revenue Fund, unless stated otherwise.

Any amount owing to the Nati onal/Provincial Revenue Fund is recognised as a payable in the statement of fi nancial positi on.

No accrual is made for amounts receivable from the last receipt date to the end of the reporti ng period. These amounts are however disclosed in the disclosure note to the annual fi nancial statements.

121

Expenditure3.

3.1 Compensati on of employees

3.1.1 Salaries and wages

Salaries and wages are expensed in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).

Other employee benefi ts that give rise to a present legal or constructi ve obligati on are disclosed in the disclosure notes to the fi nancial statements at its face value and are not recognised in the statement of fi nancial performance or positi on.

3.1.2 Social contributi ons

Employer contributi ons to post employment benefi t plans in respect of current employees are expensed in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).

No provision is made for reti rement benefi ts in the fi nancial statements of the department. Any potenti al liabiliti es are disclosed in the fi nancial statements of the Nati onal Revenue Fund and not in the fi nancial statements of the employer department.

Employer contributi ons made by the department for certain of its ex-employees (such as medical benefi ts) are classifi ed as transfers to households in the statement of fi nancial performance.

3.2 Goods and services

Payments made during the year for goods and/or services are recognised as an expense in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).

The expense is classifi ed as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisati on threshold (currently R5, 000). All other expenditures are classifi ed as current.

Rental paid for the use of buildings or other fi xed structures is classifi ed as goods and services and not as rent on land.

3.3 Interest and rent on land

Interest and rental payments are recognised as an expense in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other fi xed structures. If it is not possible to disti nguish between payment for the use of land and the fi xed structures on it, the whole amount should be recorded under goods and services.

122

3.4 Payments for fi nancial assets

Debts are writt en off when identi fi ed as irrecoverable. Debts writt en-off are limited to the amount of savings and/or underspending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an esti mate is included in the disclosure notes to the fi nancial statements amounts.

All other losses are recognised when authorisati on has been granted for the recogniti on thereof.

3.5 Transfers and subsidies

Transfers and subsidies are recognised as an expense when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).

3.6 Unauthorised expenditure

When confi rmed unauthorised expenditure is recognised as an asset in the statement of fi nancial positi on unti l such ti me as the expenditure is either approved by the relevant authority, recovered from the responsible person or writt en off as irrecoverable in the statement of fi nancial performance.

Unauthorised expenditure approved with funding is derecognised in the statement of fi nancial positi on when the unauthorised expenditure is approved and the related funds are received.

Where the amount is approved without funding it is recognised as expenditure in the statement of fi nancial performance on the date sti pulated in the Act.

3.7 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recognised as expenditure in the statement of fi nancial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset unti l it is recovered from the responsible person or writt en off as irrecoverable in the statement of fi nancial performance.

3.8 Irregular expenditure

Irregular expenditure is recognised as expenditure in the statement of fi nancial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset unti l it is recovered or writt en off as irrecoverable.

123

Assets4.

4.1 Cash and cash equivalents

Cash and cash equivalents are carried in the statement of fi nancial positi on at cost.

Bank overdraft s are shown separately on the face of the statement of fi nancial positi on.

For the purposes of the cash fl ow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdraft s.

4.2 Prepayments and advances

Amounts prepaid or advanced are recognised in the statement of fi nancial positi on when the payments are made and are derecognised as and when the goods/services are received or the funds are uti lised.

Prepayments and advances outstanding at the end of the year are carried in the statement of fi nancial positi on at cost.

4.3 Receivables

Receivables included in the statement of fi nancial positi on arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off .

Receivables outstanding at year-end are carried in the statement of fi nancial positi on at cost plus any accrued interest. Amounts that are potenti ally irrecoverable are included in the disclosure notes.

4.4 Inventory

Inventories that qualify for recogniti on must be initi ally refl ected at cost. Where inventories are acquired at no cost, or for nominal considerati on, their cost shall be their fair value at the date of acquisiti on.

All inventory items at year-end are refl ected using the FIFO cost formula.

124

4.5 Capital assets

4.5.1 Movable assets

Initi al recogniti on

A capital asset is recorded in the asset register on receipt of the item at cost. Cost of a capital asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1.

Subsequent recogniti on

Subsequent expenditure of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completi on of the project.

Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.

Assets which are newly located during the asset count which previously did not appear on the asset register will be treated as follows:

Assets purchased prior to 1 April 2002:•

Where historical cost is shown, no adjustment will be made.

Where cost is shown as R1/ Nil, no adjustment will be made.

Assets purchased aft er 1 April 2002:•

Where practi cable the newly located asset to be traced to the original invoice.

Where it is in practi cable to make a direct link to the original purchase invoice in order to confi rm the purchase date, age or purchase price of the asset, that the following approach will be followed:

In the year of discovery the asset will be included in the asset register at R1 and only at the following reporti ng date be o valued at a market related value. As prescribed by the Guide.

In the fi rst reporti ng date aft er discovery of the asset the asset will be shown at Fair Value. The Guide allows for the o following methods to calculate the Fair Value i.e. open market value, market-based value and depreciated replacement cost. As a Department we have agreed on the following methodology for each of our asset categories:

Furniture and offi ce equipment / other machinery and equipment: The depreciated replacement value will be applied, obtaining the current replacement cost from furniture retailers and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.

Computer equipment: The depreciated replacement value will be applied, obtaining the current replacement cost from furniture retailers and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.

Transport assets (Yellow fl eet): The open market value method will be applied, obtaining the current market/ book value from dealerships and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.

125

Disposal of Assets / Removal of Assets from the Asset Register:

Assets identi fi ed as Stolen:•

Will not delete the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.

Will not reduce / adjust the value as shown in the FAR/ AFS.

Assets identi fi ed as obsolete/ to be scrapped/ to be disposed:•

Will not delete/ remove the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.

Will not reduce/ adjust the value as shown in the FAR/ AFS.

Assets identi fi ed as duplicati ons:•

Will not delete/ remove the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.

Will not reduce/ adjust the value as shown in the FAR/ AFS.

4.5.2 Intangible assets

Initi al recogniti on

An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the intangible asset is included in the asset register at R1.

All intangible assets acquired prior to 1 April 2002 are included in the register at R1.

Subsequent recogniti on

Subsequent expenditure of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completi on of the project.

Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.

4.5.3 Immovable assets

Initi al recogniti on

A capital asset is recorded on receipt of the item at cost. Cost of an asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the immovable capital asset is stated at R1 unless the fair value for the asset has been reliably esti mated.

126

Subsequent recogniti on

Work-in-progress of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets”. On completi on, the total cost of the project is included in the asset register of the department that is accountable for the asset.

Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.

Provincial Immovable Assets

The disclosure notes to the fi nancial statements represent the consolidated positi on of the Eastern Cape Province immovable assets with the excepti on of the Human Sett lements properti es which in terms of The Housing Act 107 of 1997 and The Housing Amendment Act 4 of 2001 remain in the custody of the Department of Human Sett lements. The above accounti ng policies have been applied as stated.

Where documentary evidence supporti ng completed provincial projects for the current fi nancial year is considered to be either incomplete or inaccurate, the project will not be included.

Liabiliti es5.

5.1 Payables

Recognised payables mainly comprise of amounts owing to other governmental enti ti es. These payables are carried at cost in the statement of fi nancial positi on.

5.2 Conti ngent liabiliti es

Conti ngent liabiliti es are included in the disclosure notes to the fi nancial statements when it is possible that economic benefi ts will fl ow from the department, or when an outf low of economic benefi ts or service potenti al is probable but cannot be measured reliably.

5.3 Conti ngent assets

Conti ngent assets are included in the disclosure notes to the fi nancial statements when it is probable that an infl ow of economic benefi ts will fl ow to the enti ty.

5.4 Commitments

Commitments are not recognised in the statement of fi nancial positi on as a liability or as expenditure in the statement of fi nancial performance but are included in the disclosure notes.

5.5 Accruals

Accruals are not recognised in the statement of fi nancial positi on as a liability or as expenditure in the statement of fi nancial performance but are included in the disclosure notes.

127

5.6 Employee benefi ts

Short-term employee benefi ts that give rise to a present legal or constructi ve obligati on are disclosed in the disclosure notes to the fi nancial statements. These amounts are not recognised in the statement of fi nancial performance or the statement of fi nancial positi on.

5.7 Lease commitments

Finance lease

Finance leases are not recognised as assets and liabiliti es in the statement of fi nancial positi on. Finance lease payments are recognised as an expense in the statement of fi nancial performance and are not apporti oned between the capital and interest porti ons. The total fi nance lease payment is disclosed in the disclosure notes to the fi nancial statements.

In terms of the Departmental Financial Reporti ng Framework Guide (released updated October 2012) the 2011/12 informati on, which is the comparati ve informati on for 2012/13, must be shown as it appeared in the 2011/12 audited fi nancial statements i.e. the comparati ve has not been restated.

Operati ng lease

Operati ng lease payments are recognised as an expense in the statement of fi nancial performance. The operati ng lease commitments are disclosed in the disclosure notes to the fi nancial statement.

5.8 Impairments

The department tests for impairment where there is an indicati on that a receivable, loan or investment may be impaired. An assessment of whether there is an indicati on of possible impairment is done at each reporti ng date. An esti mate is made for doubtf ul loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the diff erence between the carrying amount and the present value of the expected future cash fl ows / service potenti al fl owing from the instrument.

5.9 Provisions

Provisions are disclosed when there is a present legal or constructi ve obligati on to forfeit economic benefi ts as a result of events in the past and it is probable that an outf low of resources embodying economic benefi ts will be required to sett le the obligati on and a reliable esti mate of the obligati on can be made.

Receivables for departmental revenue6.

Receivables for departmental revenue are disclosed in the disclosure notes to the annual fi nancial statements. These receivables are writt en off when identi fi ed as irrecoverable and are disclosed separately.

Related party transacti ons7.

Specifi c informati on with regards to related party transacti ons is included in the disclosure notes.

128

Key management personnel8.

Compensati on paid to key management personnel including their family members where relevant, is included in the disclosure notes.

Annual Appropriati on 1.

1.1 Annual Appropriati onIncluded are funds appropriated in terms of the Appropriati on Act (and the Adjustments Appropriati on Act) for Nati onal Departments (Voted funds) and Provincial Departments:

2012/13 2011/12Final

Appropriati onActual Funds

ReceivedFunds not

requested/not received

Appropriati onreceived

R’000 R’000 R’000 R’000Administrati on 422 996 422 996 - 321 780Public Works Infrastructure 1 041 713 1 041 713 - 979 683Transport Infrastructure 1 949 384 1 949 384 - 1 823 461Expanded Public Works Programme 392 979 392 979 - 287 221Total 3 807 072 3 807 072 - 3 412 145

Conditi onal grants**1.2

Note2012/13 2011/12

R’000 R’000Total grants received 32 1 624 977 1 376 560

Provincial grants included in Total Grants received 1 369 985 1 034 086

(** It should be noted that the Conditi onal grants are included in the amounts per the Final Appropriati on in Note 1.1)

Statutory Appropriati on 2.

2012/13 2011/12R’000 R’000

Member of executi ve committ ee/parliamentary offi cers 1 652 1 421Total 1 652 1 421

Actual Statutory Appropriati on received 1 652 1 421

129

Departmental revenue 3.

Note 2012/13 2011/12R’000 R’000

Sales of goods and services other than capital assets 3.1 14 145 13 750Transacti ons in fi nancial assets and liabiliti es 3.2 611 6 793Total revenue collected 14 756 20 543Less: Own revenue included in appropriati on 13 14 756 15 406Departmental revenue collected - 5 137

3.1 Sales of goods and services other than capital assets

Note 2012/13 2011/123 R’000 R’000

Sales of goods and services produced by the department 14 145 13 750Other sales 14 145 13 750

Sales of scrap, waste and other used current goods - -Total 14 145 13 750

3.2 Transacti ons in fi nancial assets and liabiliti es

Note 2012/13 2011/123 R’000 R’000

Stale cheques writt en back 3 16Other Receipts including Recoverable Revenue 608 6 777Total 611 6 793

Compensati on of employees4.

4.1 Salaries and Wages

2012/13 2011/12R’000 R’000

Basic salary 550 366 492 844Performance award 8 239 7 064Service Based 1 832 1 475Compensati ve/circumstanti al 3 682 4 141Periodic payments 28 24Other non-pensionable allowances 121 048 104 148Total 685 195 609 696

4.2 Social contributi ons

2012/13 2011/12R’000 R’000

Employer contributi onsPension 63 928 60 064Medical 34 286 35 583Bargaining council 201 189Total 98 415 95 836

Total compensati on of employees 783 610 705 532

Average number of employees 3 705 3 535

130

Goods and services 5.

Note 2012/13 2011/12R’000 R’000

Administrati ve fees 111 124Adverti sing 5 098 4 960Assets less then R5,000 5.1 4 809 2 398Bursaries (employees) 805 605Catering 7 188 4 759Communicati on 17 935 16 394Computer services 5.2 45 460 21 311Consultants, contractors and agency/outsourced services 5.3 1 352 838 1 007 301Audit cost – external 5.4 7 989 7 112Fleet services 16 886 778Inventory 5.5 115 332 43 040Operati ng leases 203 603 212 127Property payments 5.6 101 810 85 266Rental and hiring 18 553 3Travel and subsistence 5.7 77 330 64 441Venues and faciliti es 4 508 -Training and staff development 19 070 24 910Other operati ng expenditure 5.8 82 080 67 102Total 2 081 405 1 562 631

5.1 Assets less than R5,000

Note 2012/13 2011/125 R’000 R’000

Tangible assets 4 809 2 398Machinery and equipment 4 791 2 393Transport assets 18 5

Total 4 809 2 398

5.2 Computer services

Note 2012/13 2011/125 R’000 R’000

SITA computer services 27 340 20 973External computer service providers 18 120 338Total 45 460 21 311

5.3 Consultants, contractors and agency/outsourced services

Note 2012/13 2011/125 R’000 R’000

Business and advisory services 138 344 104 923Infrastructure and planning 81 748 89 723Legal costs 6 946 4 195Contractors 1 125 800 808 460Total 1 352 838 1 007 301

131

5.4 Audit cost – External

Note 2012/13 2011/125 R’000 R’000

Regularity audits 7 989 7 112Total 7 989 7 112

5.5 Inventory

Note 2012/13 2011/125 R’000 R’000

Food and food supplies 586 460Fuel, oil and gas 32 253 18 654Other consumables 48 479 11 508Materials and supplies 28 297 7 755Stati onery and printi ng 5 709 4 605Medical supplies 8 58Total 115 332 43 040

5.6 Property payments

Note 2012/13 2011/125 R’000 R’000

Municipal services 53 857 9 983Property management fees 39 086 30 555Property maintenance and repairs 8 867 44 728Total 101 810 85 266

5.7 Travel and subsistence

Note 2012/13 2011/125 R’000 R’000

Local 77 330 64 424Foreign - 17Total 77 330 64 441

5.8 Other operati ng expenditure

Note 2012/13 2011/125 R’000 R’000

Learnerships 69 353 55 721Professional bodies, membership and subscripti on fees 4 427 232Resett lement costs 704 958Other 7 596 10 191Total 82 080 67 102

132

Interest and rent on land 6.

Note 2012/13 2011/12R’000 R’000

Interest paid - 1 509Total - 1 509

Payments for fi nancial assets7.

Note 2012/13 2011/12R’000 R’000

Other material losses writt en off 7.1 4 718 25 825Debts writt en off 7.2 - 7 148Total 4 718 32 973

7.1 Other material losses writt en off

Note 2012/13 2011/127 R’000 R’000

Nature of lossesFruitless & Wasteful Expenditure 4 718 25 825Total 4 718 25 825

7.2 Debts writt en off

Note 2012/13 2011/127 R’000 R’000

Nature of debts written offHistoric Debt Write off

(Interdepartmental and Staff debt)- - 7 142Other - 6Total debt written off - 7 148

Transfers and subsidies8.

2012/13 2011/12R’000 R’000

NoteProvinces and municipaliti es Annex 1A,

Annex 1B195 910 220 921

Non-profi t insti tuti ons Annex 1G 120 -Households Annex 1H 20 871 20 473Total 216 901 241 394

Unspent funds transferred to the above benefi ciaries

133

Expenditure for capital assets 9.

Note 2012/13 2011/12R’000 R’000

Tangible assets 717 028 848 565Buildings and other fi xed structures 647 092 790 080Machinery and equipment 29 69 936 58 485

Soft ware and other intangible assets 110 1 036Computer soft ware 30 110 1 036

Total 717 138 849 601

9.1 Analysis of funds uti lised to acquire capital assets – 2012/13

Voted funds Aid assistance TotalR’000 R’000 R’000

Tangible assets 717 028 - 717 028Buildings and other fi xed structures 647 092 - 647 092Machinery and equipment 69 936 - 69 936

Soft ware and other intangible assets 110 - 110Computer soft ware 110 - 110

Total 717 138 - 717 138

9.2 Analysis of funds uti lised to acquire capital assets – 2011/12

Voted funds Aid assistance TotalR’000 R’000 R’000

Tangible assets 848 565 - 848 565Buildings and other fi xed structures 790 080 - 790 080Machinery and equipment 58 485 - 58 485

Soft ware and other intangible assets 1 036 - 1 036Computer soft ware 1 036 - 1 036

Total 849 601 - 849 601

134

Fruitless and wasteful expenditure 10.

10.1 Reconciliati on of fruitless and wasteful expenditure

2012/13 2011/12R’000 R’000

Opening balance 4 718 30 543Less: Amounts resolved (4 718) (25 825)

Current (4 718) (25 825)Less: Amounts transferred to receivables for recoveryFruitless and wasteful expenditure awaiti ng resoluti on - 4 718

Analysis of awaiti ng resoluti on per economic classifi cati onCurrent - 4 718

Total - 4 718

Receivables11.

2012/13 2011/12R’000 R’000 R’000 R’000 R’000

Note

Less than one year

One to three years

Older than three years Total Total

Claims recoverable 11 Annex

4

19 538 1 250 - 20 788 18 845

Recoverable expenditure

11.2 479 - - 479 497

Staff debt 11.3 964 2 195 627 3 786 3 141Other debtors 11.4 30 - - 30 10Total 21 011 3 445 627 25 083 22 493

11.1 Claims recoverable

Note 2012/13 2011/1211 R’000 R’000

Nati onal departments 16 958 194Provincial departments 3 830 18 651Total 20 788 18 845

11.2 Recoverable expenditure (disallowance accounts)

Note 2012/13 2011/1211 R’000 R’000

Salary recoverable expenditure - 471Disallowed/Dishonoured cheques 479 26Total 479 497

135

11.3 Staff debt

Note 2012/13 2011/1218 R’000 R’000

Staff Debtors 3 786 3 141Total 3 786 3 141

11.4 Other debtors

Note 2012/13 2011/1211 R’000 R’000

Salary control accounts 30 10Total 30 10

Voted funds to be surrendered to the Revenue Fund12.

Note 2012/13 2011/12R’000 R’000

Opening balance 6 380 40 500Transfer from statement of fi nancial performance 4 952 19 926Prior year over payment 2 065 -Paid during the year (19 925) (54 046)Closing balance (6 528) 6 380

Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund13.

2012/13 2011/12R’000 R’000

Opening balance 5 441 2 289Transfer from Statement of Financial Performance - 5 137Own revenue included in appropriati on 14 756 15 406Paid during the year (18 874) (17 391)Closing balance 1 323 5 441

Bank Overdraft 14.

2012/13 2011/12R’000 R’000

Consolidated Paymaster General Account 14 204 4 833Total 14 204 4 833

136

Payables – current15.

Note 2012/13 2011/12

R’000 R’000

Advances received 15.1 7 371 2 841Clearing accounts 15.2 518 576Other payables 15.3 8 195 7 140Total 16 084 10 557

15.1 Advances received

Note 2012/13 2011/1215 R’000 R’000

Provincial departments Annex 8B

7 371 2 841

Total 7 371 2 841

15.2 Clearing accounts

Note 2012/13 2011/1215 R’000 R’000

Employee Pool Fund 518 576Total 518 576

15.3 Other payables

Note 2012/13 2011/1215 R’000 R’000

Contract Performance Security Received 7 253 6 674Staff Debt Receivable Income 942 466Total 8 195 7 140

Net cash fl ow available from operati ng acti viti es16.

Note 2012/13 2011/12R’000 R’000

Net surplus/(defi cit) as per Statement of Financial Performance 4 952 25 063Add back non cash/cash movements not deemed operati ng acti viti es 702 815 798 244(Increase)/decrease in receivables – current (2 590) 138(Increase)/decrease in other current assets 4 718 25 825Increase/(decrease) in payables – current 5 527 -21 289Expenditure on capital assets 717 138 849 601Surrenders to Revenue Fund (36 734) (71 437)Own revenue included in appropriati on 14 756 15 406Net cash fl ow generated by operati ng acti viti es 707 767 823 307

137

Reconciliati on of cash and cash equivalents for cash fl ow purposes17.

Note 2012/13 2011/12R’000 R’000

Consolidated Paymaster General account (14 204) (4 833)Total (14 204) (4 833)

These amounts are not recognised in the Annual Financial Statements and are disclosed to enhance the usefulness of the Annual Financial Statements.

Conti ngent liabiliti es and conti ngent assets18.

18.1 Conti ngent liabiliti es

Note 2012/13 2011/12R’000 R’000

Liable to

Nature

Housing loan guarantees Employees Annex 3A 31 71Claims against the department Annex 3B 175 524 139 548Other departments (interdepartmental unconfi rmed balances) Annex 5 127 216Other Annex 3B 28 182 31 532Total 203 864 171 367

Other comprises of:Transfers to Municipaliti es of R26,190,000 (2011/2012 R24,808,000).This relates to amounts for rates charged by municipaliti es • on properti es built on unsurveyed rural land. Camping Allowances of R1,474,000 (2011/2012 nil) relati ng to amounts possibly owed to employees for camping allowances. • Currently the amount is disputed and has been disclosed as conti ngent.EPWP employees vouchers being unclaimed at the Post Offi ce of R518,000 (2011/2012 R6,724,000).•

This amount relates to the vouchers which the EPWP employees have not collected. In terms of the agreement with SAPO the monies for expired vouchers should be transferred into the account of the benefi ciary, however this does not take place as the money not collected is uti lised for the next month’s payments and so forth. Therefore there is a possibility that the EPWP employee may collect the amount at some date in the future from DRPW.

18.2 Conti ngent assets

2012/13 2011/12R’000 R’000

Nature of conti ngent asset

2nd & 3rd Notch overpayments to be recovered 32 248 32 248OSD 10 322 12 041Total 42 570 44 289

138

SANRAL Interest :The prior year fi gure for SANRAL interest has been restated from R17,951,000 to nil..•

Compensati on of Employees:Payment of backpay - 2nd & 3rd Notch overpayments to be recovered.• Payment of OSD overpayment to be recovered. The balance has reduced due to cases being resolved.• Interest is not charged on the amounts due for payment of backpay & OSD overpayment from employees sti ll in service. Interest • is charged for payments due from ex-employees only aft er noti fi cati on that the amount has become payable.

Commitments19.

Note 2012/13 2011/12R’000 R’000

Current expenditureApproved and contracted 485 356 485 549Approved but not yet contracted 964 3 017

486 320 488 566Capital expenditureApproved and contracted 572 079 2 325 401Approved but not yet contracted - 579 163

572079 2 904 564Total Commitments 1 058 399 3 393 130

The prior year fi gure for Commitments has been restated from R3 372 000 to R3 393 000.

Due to the nature of capital projects in the Department, the majority of capital projects are multi -year commitments.

Accruals20.

2012/13 2011/12R’000 R’000

Listed by economic classifi cati on30 Days 30+ Days Total Total

Goods and services 87 811 10 121 97 932 157 272Transfers and subsidies 6 561 - 6 561 19 618Capital assets 6 975 675 7 650 76 123Other - 3 873 3 873 5 371Total 101 347 14 669 116 016 258 384

Note 2012/13 2011/12R’000 R’000

Listed by programme levelAdministrati on 22 428 40 571Public Works 26 820 52 580Roads Infrastructure 40 540 144 132Community Based Public Works Programme 26 228 21 101Total 116 016 258 384

139

Other comprises Compensati on of Employees.

Note 2012/13 2011/12R’000 R’000

Confi rmed balances with other departments Annex 5 7 371 2 841Total 7 371 2 841

Employee benefi ts21.

2012/13 2011/12

R’000 R’000Leave enti tlement 43 266 35 053Service bonus (Thirteenth cheque) 21 687 20 324Performance awards 11 763 10 717Capped leave commitments 140 220 169 376Total 216 936 235 470

The prior year fi gure for Performance Awards have been restated from R1,298,000 to R10,717,000.The value of negati ve leave enti tlement was R366,000 and 428 days (2011/2012 - R407,000 and 551 days).The value of negati ve capped leave commitment was R757,000 and 1 005 days (2011/2012 - R171,000 and 334 days).The Performance Awards provision has been calculated as 1.5% of the CoE budget, this is an allowed alternati ve per the Departmental Reporti ng Framework.

Lease commitments22.

22.1 Operati ng leases expenditure

2012/13

Specialised military

equipment

Land Buildings and other fi xed structures

Machinery and

equipmentTotal

Not later than 1 year - - 120 515 - 120 515Later than 1 year and not later than 5 years - - 83 951 - 83 951Total lease commitments - - 204 466 - 204 466

2011/12

Specialised military

equipment

Land Buildings and other fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - 134 957 - 134 957Later than 1 year and not later than 5 years - - 121 400 - 121 400Later than fi ve years - - 711 - 711Total lease commitments - - 257 068 - 257 068

140

22.2 Finance leases expenditure**

2012/13

Specialised military

equipment

Land Buildings and other fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - - 13 569 13 569Later than 1 year and not later than 5 years

- - - 31 822 31 822

Total lease commitments - - - 45 391 45 391

2011/12

Specialised military

equipment

Land Buildings and other fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - - 9 777 9 777Later than 1 year and not later than 5 years - - - 21 644 21 644Later than fi ve years - - - 5 131 5 131Total lease commitments - - - 36 552 36 552LESS: fi nance costs - - - 5 747 5 747Total present value of lease liabiliti es - - - 30 805 30 805

**This note excludes leases relati ng to public private partnership as they are separately disclosed (if applicable).

Currently the Department makes use of the new Government Fleet Services vehicles in an agreement entered into with the Eastern Cape Government Fleet Management Services (GFMS), this agreement is classifi ed as a fi nance lease.

In terms of the new reporti ng guidelines it is not required to split the fi nance cost porti on of the fi nance leases and it is not necessary to re-state the prior year.

Receivables for departmental revenue23.

2012/13 2011/12R’000 R’000

Sales of goods and services other than capital assets 11 739 7 072Other 100 591 29 764Total 112 330 36 836

In the current fi nancial year, other consisted of the following:• Coega: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R66,000.o SANRAL: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R100,000,000.o EPWP employees - R525,000. o

In the 2011/12 year, other consisted of the following:• Coega: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R6,712,000.o SANRAL: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R18,154,000.o EPWP employees - R4,614,000.o Coega: Supplier overpaid by R284,000.o

141

23.1 Analysis of receivables for departmental revenue

2012/13 2011/12R’000 R’000

Opening balance 36 836 67 909Less: amounts received 300 133 595 192Add: amounts recognised 375 627 567 493Less: amounts writt en-off /reversed as irrecoverable - 3 374Closing balance 112 330 36 836

23.2 Receivables for department revenue writt en off

2012/13 2011/12Nature of losses R’000 R’000Write-off of long outstanding rental debtors - 3 374Total - 3 374

The Department uses the Coega Development Corporati on and SANRAL as principal agents.

The nature of the acti viti es includes:Facilitate the delivery of infrastructure through the provision of experti se and specialist competencies; and• Contract development programmes and providing support and guidance to emerging contractors.•

Apart from the experti se provided, the department has entered into these agreements to ensure that service delivery does take place and to circumvent capacity constraints.

The ulti mate benefi ciaries of the agencies are SMME’s, consultants and communiti es. The projects where possible assist with job creati on in the local community.

CDC earns 2.5% management fee on invoices R3,718,000 (R14,104,000), SANRAL does not earn a fee.

Irregular expenditure24.

24.1 Reconciliati on of irregular expenditure

2012/13 2011/12R’000 R’000

Opening balance 707 558 82 043Add: Irregular expenditure – relati ng to current year 556 380 483 416Add: Irregular expenditure – relati ng to prior yearsLess: Amounts condoned

20,164(4 183)

153 651(11 552)

Irregular expenditure awaiti ng condonati on 1 279 919 707 558

Analysis of awaiti ng condonati on per age classifi cati onCurrent year 572 361 625 515Prior years 707 558 82 043Total 1 279 919 707 558

The prior year fi gure for Irregular Expenditure has been restated from R95,774,000 to R707,558,000.

142

24.2 Details of irregular expenditure – current year

Incident Disciplinary steps taken/criminal proceedings 2012/13

R’000Goods and Services- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 896- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 223 873- Amounts paid in excess of relevant order Investi gati on committ ee formed and investi gati on is under way 1 330- Over-expenditure on contracts Investi gati on committ ee formed and investi gati on is under way 2 256

228 355

Capital- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 3 420- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 160 760- Over-expenditure on contracts Investi gati on committ ee formed and investi gati on is under way 216

164 396

Consultancy Fees- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 263- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 7 214

7 477

Lease Agreements- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 1 781- Other Investi gati on committ ee formed and investi gati on is under way 174 471

176 252

Compensati on of Employees- Compensati on of employees Investi gati on committ ee formed and investi gati on is under way 64

64

Total 576 544

24.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2012/13

R’000Goods and Services- Identi fi ed through compliance register Investi gati on fi nalised and expenditure condoned 460

Capital- Identi fi ed through compliance register Investi gati on fi nalised and expenditure condoned 3 420

Consultancy Fees- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 263

Compensati on of Employees- Compensati on of employees Investi gati on committ ee formed and investi gati on is under way 40Total 4 183

143

Fruitless and wasteful expenditure25.

25.1 Reconciliati on of fruitless and wasteful expenditure

2012/13 2011/12R’000 R’000

Opening balance 5 149 30 572Fruitless and wasteful expenditure – relati ng to current year 400 402Less: Amounts resolved (4 718) (25 825)Fruitless and wasteful expenditure awaiti ng resoluti on 831 5 149

25.2 Analysis of awaiti ng resoluti on per economic classifi cati on

2012/13 2011/12R’000 R’000

Current 831 5 149Total 831 5 149

25.3 Analysis of current year’s fruitless and wasteful expenditure

Incident Disciplinary steps taken/criminal proceedings 2012/13

R’000Car hire for disability awareness launch Sti ll to be investi gated 11Norgay Consulti ng Sti ll to be investi gated 1Lukhozi Consulti ng Engineers Sti ll to be investi gated 14Cooper Conroy Bell & Richards Inc Sti ll to be investi gated 78Wheeldon Rushmere & Cole Att orneys Sti ll to be investi gated 296Total 400

144

Related party transacti ons26.

Payments made 2012/13 2011/12R’000 R’000

Goods and services 4 600 -Total 4 600 -

Where 29 employees or their spouses are directors of a company trading with the Department to the value of R4,600,000.

The Departments below occupy building owned or leased by the Department of Roads and Public Works without paying for this - service:

The Departments benefi tti ng are: - Department of Economic Development & Environmental Aff airs, Department of Educati on & Training, Department of Health, Department of Human Sett lements, Department of Local Government & Traditi onal Aff airs, Department of Rural Development & Agrarian Reform, Department of Safety & Liaison, Department of Social Development, Department of Sports Recreati on Arts & Culture, Department of Transport, Eastern Cape Provincial Treasury, Offi ce of the Premier and; andProvincial Legislature.

Key management personnel27.

No. of Individuals

2012/13 2011/12

R’000 R’000Politi cal offi ce bearers (provide detail below) 1 1 689 1 492Offi cials:

Level 15 to 16 2 2 697 3 238Level 14 (incl. CFO if at a lower level) 14 10 995 11 516

Family members of key management personnel 3 949 863Total 16 330 17 109

Impairment28.

2012/13 2011/12R’000 R’000

ImpairmentDebtors 12 184 9 215Total 12 184 9 215

The prior year fi gure for Impairments has been restated from Rnil to R9,215,000.

145

Movable Tangible Capital Assets29.

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance

Curr Year Adjust-ments to prior year

balances

Additi ons Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 339 650 (7 863) 69 589 1 285 400 091Transport assets 146 723 (4 625) 24 037 9 166 126Computer equipment 10 635 (45) 13 293 682 23 201Furniture and offi ce equipment 11 981 (43) 5 180 406 16 712Other machinery and equipment 170 311 (3 150) 27 079 188 194 052

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 339 650 (7 863) 69 589 1 285 400 091

29.1 Additi ons

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Cash Non-cash (Capital Work

in Progress current

costs and fi nance lease

payments)

Received current, not

paid(Paid

current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 69 936 8 874 (13 532) 4 311 69 589Transport assets 27 216 1 238 (7 605) 3 188 24 037Computer equipment 11 285 942 - 1 066 13 293Furniture and offi ce equipment 5 064 59 - 57 5 180Other machinery and equipment 26 371 6 635 (5 927) - 27 079

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 69 936 8 874 (13 532) 4 311 69 589

29.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out

or destroyed or scrapped

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT - 1 285 1 285 -Transport assets - 9 9 -Computer equipment - 682 682 -Furniture and offi ce equipment - 406 406 -Other machinery and equipment - 188 188 -

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS - 1 285 1 285 -

146

29.3 Movement for 2011/12

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012Opening balance

Additi ons Disposals Closing balance

R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 281 889 63 674 5 913 339 650Transport assets 120 880 26 459 616 146 723Computer equipment 9 983 999 347 10 635Furniture and offi ce equipment 10 906 1 379 304 11 981Other machinery and equipment 140 120 34 837 4 646 170 311

TOTAL MOVABLE TANGIBLE ASSETS 281 889 63 674 5 913 339 650

29.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013Specialised

military assetsIntangible

assetsHeritage

assetsMachinery

and equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - - - 19 701 - 19 701Current Year Adjustments to Prior Year balances - - - (459) - (459)Additi ons - - - 5 248 - 5 248TOTAL MINOR ASSETS - - - 24 490 - 24 490

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets - - - 19 804 - 19 804Number of minor assets at cost - - - 14 040 - 14 040TOTAL NUMBER OF MINOR ASSETS - - - 33 844 - 33 844

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2012Specialised military assets

Intangible assets

Heritage assets

Machinery and equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000Opening balance - - - 17 527 - 17 527

Additi ons - - - 2 488 - 2 488

Disposals - - - 314 - 314

TOTAL MINOR ASSETS - - - 19 701 - 19 701

Number of R1 minor assets - - - 13 026 - 13 026

Number of minor assets at cost - - - 12 218 - 12 218

TOTAL NUMBER OF MINOR ASSETS - - - 25 244 - 25 244

147

Intangible Capital Assets30.

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance

Current Year Adjust-ments to prior year

balances

Additi ons Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

COMPUTER SOFTWARE 3 005 - 110 110 3 005TOTAL INTANGIBLE CAPITAL ASSETS 3 005 - 110 110 3 005

30.1 Additi ons

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2013

Cash Non-Cash (Develop-ment work

in progress – current costs)

Received current year,

not paid(Paid current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

COMPUTER SOFTWARE 110 - - - 110TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS 110 - - - 110

30.2 Disposals

DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out

or destroyed or scrapped

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

COMPUTER SOFTWARE - 110 110 -TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS - 110 110 -

30.3 Movement for 2011/12

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012Opening balance

Additi ons Disposals Closing balance

R’000 R’000 R’000 R’000

COMPUTER SOFTWARE 1 969 1 036 - 3 005TOTAL INTANGIBLE CAPITAL ASSETS 1 969 1 036 - 3 005

148

Immovable Tangible Capital Assets31.

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance

Curr Year Adjust-ments to prior year

balances

Additi ons Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 45 277 139 56 307 4 101 719Dwellings 4 - 5 268 4 5 268Non-residenti al buildings 45 273 139 51 039 - 96 451

LAND AND SUBSOIL ASSETS 7 366 - 2 7 304 64Land 7 366 - 2 7 304 64

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 52 643 139 56 309 7 308 101 783

31.1 Additi ons

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Cash Non-cash (Capital

Work in Progress current

costs and fi nance lease

payments)

Received current, not

paid(Paid

current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES 647 092 37 387 (628 172) - 56 307Dwellings 6 042 4 165 (4 939) - 5 628Non-residenti al buildings 70 388 33 222 (52 571) - 51 039Other fi xed structures 570 662 - (570 662) - -

LAND AND SUBSOIL ASSETS - 2 - - 2Land - 2 - - 2

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 647 092 37 389 (628 172) - 56 309

149

31.2 Disposals

DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out

or destroyed or scrapped

Total disposals

Cash Received Actual

R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES - 4 4 -Dwellings - 4 4 -

LAND AND SUBSOIL ASSETS - 7 304 7 304 -Land - 7 304 7 304 -

TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS - 7 308 7 308 -

31.3 Movement for 2011/12

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012

Opening balance

Additi ons Disposals Closing balance

R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 33 156 12 121 - 45 277Dwellings 4 - - 4Non-residenti al buildings 33 152 12 121 - 45 273

LAND AND SUBSOIL ASSETS 3 903 3 463 - 7 366Land 3 903 3 463 - 7 366

TOTAL IMMOVABLE TANGIBLE ASSETS 37 059 15 584 - 52 643

31.4 Immovable assets valued at R1

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2013Buildings and

other fi xed structures

Heritage assets

Land and subsoil assets

Total

R’000 R’000 R’000 R’000

R1 Immovable assets 2 222 90 722 3 034TOTAL 2 222 90 722 3 034

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2012Buildings and

other fi xed structures

Heritage assets

Land and subsoil assets

Total

R’000 R’000 R’000 R’000

R1 Immovable assets 5 639 83 2 785 8 507TOTAL 5 639 83 2 785 8 507

150

31.5 Assets subjected to transfer in terms of S42 of the PFMA

No of Assets Value of AssetsR’000

BUILDINGS AND OTHER FIXED STRUCTURES 4 054 4Dwellings 3 972 4Non-residenti al buildings 36 -Other fi xed structures 46 -

LAND AND SUBSOIL ASSTES 3 992 7 303Land 3 992 7 303

Total 8 046 7 307

The above assets were transferred to the Department of Human Sett lements as these properti es have been earmarked for Township development and should be declared in the Immovable Asset Register of the Department of Human Sett lements.

31.6 Explanatory notes on Immovable Assets

Total expenditure incurred on BUILDINGS AND OTHER FIXED STRUCTURES per the Statement of Financial Performance is R647 092 000. Which includes an amount of R570 662 000 for Other Fixed Structures, which consist of expenditure on the following:

Capital Expenditure on properti es that do not have legal ti tle, anda)

Capital Expenditure on road reserves as these road reserves cannot be capitalised in the Immovable asset register as these b) road reserves are not cadastrally described and legal ti tle does not exist for these road reserves.

Table of Provincial Roads (Length from GIS Shapefi le):

District SurfacedUnsurfaced

TotalMinor Other Sub-Total

Alfred Nzo 186 - 1 790 1 790 1 976 Amathole 850 1 349 5 947 7 296 8 146 Chris Hani 484 2 302 5 745 8 048 8 531 Joe Gqabi 369 2 855 3 961 6 816 7 185 OR Tambo 432 3 2 057 2 059 2 491 Cacadu 1 567 4 773 7 115 11 888 13 455 3 888 11 282 26 615 37 897 41 785

Excluded from this disclosure are properti es (e.g. schools, clinics, nature reserves, experimental farms, etc.) that do not conform to the defi niti on of Legal Title as per the Sector Guide on Immovable Assets. The implicated assets include provincial deemed properti es not yet confi rmed vested in terms of Item 28(1) to Schedule 6 of the Consti tuti on and registered in the name of the Province of the Eastern Cape.

As per record of the Department on 31 March 2013 there were 4 021 surveyed provincial state properti es accounted for as unaudited of which 2 361 properti es are unregistered (no Title Deed exist). In additi on there are 632 provincial state functi ons located on unsurveyed state land (communal land). These assets are recorded in separate lists. The indicated fi gures exclude township establishment related assets under the custodianship of the Department of Human Sett lements. As the GIAMA processes unfold the assets will eventually be included in the audited asset register for fi nancial disclosure purposes.

151

Number of functi ons (surveyed) located in the unaudited list:

Functi on Faciliti esSchools and Colleges 2 319Residenti al 597Hospitals and Clinics 234Road Camps and Road Reserve 111Offi ce buildings 86Nature Reserves and other protected areas 40Agriculture and sheds 24Business/retail premises 21Depots 20Experimental Farms 18Sport Stadia and Playgrounds 15Libraries and Museums 4Halls 3Miscellaneous 201Vacant land 328

The unsurveyed SDFs represent 551 schools, 18 clinics, and 63 other provincial assets.

The Department has use agreements in the form of a caretaker agreement for 50 houses in King William’s Town with Nati onal Public Works. No other writt en agreements are in place with our Department. In the past User Departments obtain reservati on certi fi cates or permission of occupy certi fi cates for school and clinics where such are located on communal land.

In additi on to the above the Department identi fi ed 637 provincial state domesti c functi ons (SDFs) located on other public land, i.e. municipal land. The locati on of schools and clinics and other SDFs on municipal land is a result of historic transfers due to apartheid town planning (i.e. Proclamati on R293/1962 towns) and the legacy of the homeland system. These assets on municipal land are managed by non-offi cial agreements of use and will eventually be transferred back to the Province in Title.

SDFs on municipal land include:

Functi on Faciliti esSchool and Colleges 393Hospital and Clinics 152Miscellaneous 93

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tly sti

ll re

gist

ered

in te

rms o

f Nati

ona

l Tre

asur

y ho

wev

er it

is c

urre

ntly

not

acti

ve

and

ther

efor

e th

ere

have

bee

n no

tran

sacti

ons

in th

e cu

rren

t fi n

anci

al y

ear.

NO

N-A

DJU

STIN

G E

VEN

TS A

FTER

REP

ORT

ING

DAT

E34

.

On

11 Ju

ne 2

013,

the

Amat

ola

Sun

build

ing

was

dam

aged

by

fi re.

The

full

exte

nt o

f the

dam

ages

and

the

asso

ciat

ed c

osts

is b

eing

inve

sti g

ated

On

15 M

ay 2

013,

the

cont

ract

for t

he u

pgra

ding

of R

oad

DR08

598

betw

een

Elith

eni C

oal M

ine

(13.

4km

) and

road

R56

in th

e Ch

ris H

ani D

isctr

ict t

o th

e va

lue

of R

220

350

000

was

aw

arde

d.

153

ANN

EXU

RE 1

BST

ATEM

ENT

OF

UN

CON

DITI

ON

AL G

RAN

TS A

ND

TRAN

SFER

S TO

MU

NIC

IPAL

ITIE

S

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SFER

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ity

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nt

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ality

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ent b

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ipal

ity

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NAM

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ANN

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RE 1

GST

ATEM

ENT

OF

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SFER

S TO

NO

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ANN

EXU

RE 1

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ENT

OF

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SFER

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156

ANN

EXU

RE 1

IST

ATEM

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OF

GIF

TS, D

ON

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NS

AND

SPO

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5-

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71-

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Spon

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6-

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350

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ANN

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RE 3

AST

ATEM

ENT

OF

FIN

ANCI

AL G

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NTE

ES IS

SUED

AS

AT 3

1 M

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201

3 –

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e ye

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31 M

arch

201

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Gua

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inte

rest

for

year

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ed 3

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BST

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ITIE

S AS

AT

31 M

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Nat

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EPW

P Em

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ANN

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159

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161

PART D - HUMAN RESOURCE MANAGEMENT

164

PART D: HUMAN RESOURCE MANAGEMENTCommentary on the following HR matt ers:

Overview of HR matt ers at the departmentThe department has been experiencing a staff shortage across all occupati ons for a number of years, and especially in those occupati ons that specialize in infrastructure development. These occupati ons include support staff members who are involved in the fi nancial, Supply Chain Management, Auditi ng, Planning, ICT systems and HR functi ons. It takes a long ti me for support staff to learn and become familiar with the specialized work of the department and when they are lost, the cycle of replacing them starts all over. In additi on, support staff was not transferred with the Roads functi on in 2010 and when they were transferred in April 2013, the staff were in limited numbers and at a producti on level. The department’s real need is at expert supervisory and managerial levels.

The OSD for Engineers and Related Professions (Engineers, Architects, Quanti ty Surveyors, Technologists and Technicians in these disciplines, and Arti sans) on the one hand brought relief in terms of recruiti ng scarce skills, but with an unforeseen downside that the new recruitments are mainly at the producti on level where the new appointees have limited experience when, on the other hand, more skilled and experienced staff conti nued to be recruited by private companies and parastatals without a mechanism to retain them.

HR prioriti es for the year under reviewThe HR prioriti es centred on developing an appropriate organogram, recruiti ng staff for the posts in the organogram, training and developing them. Due to the organogram not being approved by the end of the fi nancial year, recruitment was very limited and confi ned to mainly fi lling posts vacated through natural att riti on. Staff development could take place only within the confi nes of the budget allocated according to statutory prescripts. However, this budget was inadequate to sati sfy the demands.

Workforce planningThe department developed an HR Plan which was approved by the Executi ve Authority. This Plan addressed the immediate human resources needs of the department which could not be sati sfi ed as indicated above.

The department also developed an att racti on and retenti on policy that was approved by the Executi ve Authority. However, giving eff ect to this policy requires an adequate budget which, regrett ably, the department does not have.

Employee performance management frameworkThe department implemented the PMDS Policy for the Province in prior years and administered it subsequently in accordance with the Policy. A PMDS Committ ee moderated assessments that ensured alignment between individual evaluati ons and the Annual Performance Plan performance, thereby ensuring that deserving employees receive pay progression and in some cases, performance bonuses.

165

The Department is currently reviewing our Human Resource Plan which expired on 31 March 2013. This plan was done for the last fi nancial year only. The one under review will be for 2013/14 and will be valid unti l 31 March 2014. This is the last year of the Departmental Strategic Plan. Next year’s one will be based on the Medium Term Expenditure Framework.

We have a newly approved policy on Att racti on and Retenti on of staff . This is the tool we will uti lize to source the skills that the Department needs for the future. Also, bursaries are currently being given to school leavers so that when they graduate they come and serve the Department with all the scarce skills that are required. In the current Annual Recruitment Plan of the Department, we are planning to fi ll 65% of all SMS posts by appointi ng women and people with disabiliti es.

Employee wellness programmesThe employee wellness unit achieved all its objecti ves despite a budget that is well below the indicati ve fi gure given by the Offi ce of the Premier.

Despite the above, the employee assistance unit managed to deal with all its clients sati sfactorily; the OHS unit made regular inspecti ons of the buildings in which the department’s staff is housed, pointi ng out non-compliance with Regulati ons and assisted in establishing workplace committ ees. The department conducted a medical surveillance project on mainly manual workers in the Roads component and should have followed this up in the rest of the department on an annual basis. However, due to the limited budget the unit could only focus on some individual employees who were identi fi ed as priority cases during the surveillance. The unit joined forces with other HRM units to jointly conduct several awareness and training programmes inside and outside head offi ce.

The Offi ce of the Premier made a presentati on to the departmental top management, pointi ng out that the allocated budget is inadequate for the unit to functi on fully eff ecti vely, as well as other shortcomings of the unit. These shortcomings can only be overcome with an increased budget. With the current budget, the unit is capable of only maintaining the status quo.

Policy Development

1. Progress and successesDuring the 2012/13 fi nancial year the Human Resource Management (HRM) component of the Department successfully developed eight (8) HRM policies. The policies are as follows:

1. Recruitment and Selecti on Policy2. Att racti on and Retenti on Policy3. Employee Health and Wellness Policy4. Substance Abuse Policy5. Sexual Harassment Policy6. Leave Policy

166

7. Job Evaluati on Policy8. Records Management Policy

Adherence to these policies will allow for an improvement in the management of human resources for the Department.

2. Human Resource Management challenges

The most complex but signifi cant resource in an organizati on is its people, and so oft en the lack thereof. The Department has a serious shortage of human resources and the key element required to address this shortage is fi nancial resources. The budget allocated for Compensati on of Employees (COE) is under pressure and the availability of funds would allow the Department to recruit eff ecti vely.

The current staff complement of the Department also poses a challenge. Some staff members are inadequately skilled and some are misplaced. Another major challenge is the lack of urgency in concluding duti es.

3. Future plans for HRThe HRM component is fi nalizing an iti nerary that will guide the rolling out of the newly approved HR policies. This process will begin in the second quarter of 2013/14 and should be concluded within that parti cular fi nancial year.

During 2013/14 fi nancial year HRM will embark on a follow-up phase of the Policy Development. The component will look to developing the following policies:

1. Succession/Career Pathing Policy2. Training and Development Policy3. HIV and Aids Policy4. Disciplinary and Grievance Procedure Policy5. Acti ng Policy6. Promoti on and Remunerati on Policy7. Uniform and Protecti ve Clothing Policy8. Bursary Policy9. Internship Policy10. Special Leave Policy11. PMDS Policy12. Employment Equity Policy

The review and development of these policies should further enhance the operati ons of the HRM component of the Department and bring about a more vibrant and eff ecti ve work force.

167

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rman

ent

77

02

TOTA

L37

9335

197.

216

170

TABL

E 3.

3 - E

mpl

oym

ent a

nd V

acan

cies

by

Criti

cal O

ccup

ati o

n at

end

of p

erio

dCr

iti ca

l Occ

upati

ons

Nu

mb

er

of P

osts

Num

ber

of

Post

s Fill

edV

ac

an

cy

Rate

Num

ber o

f Pos

ts F

illed

Add

i-ti o

nal t

o th

e Es

tabl

ishm

ent

Adm

inist

rati v

e re

late

d, P

erm

anen

t 14

913

96.

75

All a

rti sa

ns in

the

build

ing

met

al m

achi

nery

etc

., Pe

rman

ent

468

440

60

Appr

aise

rs-v

alue

rs a

nd re

late

d pr

ofes

siona

ls, P

erm

anen

t 43

399.

30

Arch

itect

s tow

n an

d tr

affi c

pla

nner

s, P

erm

anen

t 10

100

0Ar

ti san

pro

ject

and

rela

ted

supe

rinte

nden

ts, P

erm

anen

t 12

120

0Au

xilia

ry a

nd re

late

d w

orke

rs, P

erm

anen

t 11

109.

10

Boile

r and

rela

ted

oper

ator

s, P

erm

anen

t 1

10

0Bu

ildin

g an

d ot

her p

rope

rty

care

take

rs, P

erm

anen

t 22

220

0Bu

s and

hea

vy v

ehic

le d

river

s, P

erm

anen

t 16

316

20.

60

Cart

ogra

pher

s and

surv

eyor

s, P

erm

anen

t 5

50

0Ca

rtog

raph

ic su

rvey

ing

and

rela

ted

tech

nici

ans,

Per

man

ent

1513

13.3

0Ci

vil e

ngin

eerin

g te

chni

cian

s, P

erm

anen

t 4

325

0Cl

eane

rs in

offi

ces w

orks

hops

hos

pita

ls et

c., P

erm

anen

t 17

617

03.

41

Clie

nt in

form

cle

rks(

switc

hb re

cept

info

rm c

lerk

s), P

erm

anen

t 1

10

0Co

mm

unic

ati o

n an

d in

form

ati o

n re

late

d, P

erm

anen

t 4

325

0Co

mm

unity

dev

elop

men

t wor

kers

, Per

man

ent

11

00

Com

pute

r pro

gram

mer

s., P

erm

anen

t 1

10

0Ea

rth

mov

ing

and

rela

ted

plan

t ope

rato

rs, P

erm

anen

t 16

156.

30

Elec

tric

al a

nd e

lect

roni

cs e

ngin

eerin

g te

chni

cian

s, P

erm

anen

t 1

10

0En

gine

erin

g sc

ienc

es re

late

d, P

erm

anen

t 13

612

48.

82

Engi

neer

s and

rela

ted

prof

essio

nals,

Per

man

ent

2723

14.8

2Fa

rm h

ands

and

labo

urer

s, P

erm

anen

t 1

10

0Fi

nanc

e an

d ec

onom

ics r

elat

ed, P

erm

anen

t 12

120

0Fi

nanc

ial a

nd re

late

d pr

ofes

siona

ls, P

erm

anen

t 83

794.

80

Fina

ncia

l cle

rks a

nd c

redi

t con

trol

lers

, Per

man

ent

121

106

12.4

0Fi

re fi

ghti n

g an

d re

late

d w

orke

rs, P

erm

anen

t 2

20

0Fo

rest

ry la

bour

ers,

Per

man

ent

11

00

Head

of d

epar

tmen

t/ch

ief e

xecu

ti ve

offi c

er, P

erm

anen

t 1

10

0

171

Hous

ekee

pers

laun

dry

and

rela

ted

wor

kers

, Per

man

ent

22

00

Hum

an re

sour

ces &

org

anisa

t dev

elop

m &

rela

te p

rof,

Perm

anen

t 67

644.

50

Hum

an re

sour

ces c

lerk

s, P

erm

anen

t 84

813.

60

Hum

an re

sour

ces r

elat

ed, P

erm

anen

t 58

4915

.52

Info

rmati

on

tech

nolo

gy re

late

d, P

erm

anen

t 1

10

0In

spec

tors

of a

ppre

nti c

es w

orks

and

veh

icle

s, P

erm

anen

t 75

724

0Le

gal r

elat

ed, P

erm

anen

t 1

10

0Li

brar

y m

ail a

nd re

late

d cl

erks

, Per

man

ent

2020

00

Ligh

t veh

icle

driv

ers,

Per

man

ent

5754

5.3

0Lo

gisti

cal

supp

ort p

erso

nnel

, Per

man

ent

122

9720

.51

Mat

eria

l-rec

ordi

ng a

nd tr

ansp

ort c

lerk

s, P

erm

anen

t 71

701.

40

Mec

hani

cal e

ngin

eerin

g te

chni

cian

s, P

erm

anen

t 4

40

0M

esse

nger

s por

ters

and

del

iver

ers,

Per

man

ent

55

00

Min

ing

geol

ogy

& g

eoph

ysic

al &

rela

ted

tech

nici

ans,

Per

man

ent

99

00

Mot

or v

ehic

le d

river

s, P

erm

anen

t 17

165.

90

Oth

er a

dmin

istra

t & re

late

d cl

erks

and

org

anise

rs, P

erm

anen

t 52

4513

.50

Oth

er a

dmin

istra

ti ve

polic

y an

d re

late

d offi

cer

s, P

erm

anen

t 54

507.

40

Oth

er in

form

ati o

n te

chno

logy

per

sonn

el.,

Perm

anen

t 14

1121

.40

Oth

er o

ccup

ati o

ns, P

erm

anen

t 2

20

0Pr

inti n

g m

anag

emen

t and

supe

rviso

ry p

erso

nnel

, Per

man

ent

44

00

Prod

ucti o

n ad

vise

rs :

fact

orie

s, P

erm

anen

t 35

335

00.

80

Qua

nti ty

surv

eyor

s & re

la p

rof n

ot c

lass

else

whe

re, P

erm

anen

t 25

2116

0Re

gula

tory

insp

ecto

rs, P

erm

anen

t 1

10

0Ri

sk m

anag

emen

t and

secu

rity

serv

ices

, Per

man

ent

1010

00

Road

supe

rinte

nden

ts, P

erm

anen

t 41

387.

30

Road

trad

e w

orke

rs.,

Perm

anen

t 14

137.

10

Road

wor

kers

, Per

man

ent

855

769

10.1

0Sa

fety

hea

lth a

nd q

ualit

y in

spec

tors

, Per

man

ent

44

00

Secr

etar

ies &

oth

er k

eybo

ard

oper

ati n

g cl

erks

, Per

man

ent

4035

12.5

0Se

curit

y gu

ards

, Per

man

ent

1212

00

Secu

rity

offi c

ers,

Per

man

ent

147

135

8.2

0

172

Seni

or m

anag

ers,

Per

man

ent

3328

15.2

2Tr

ade

labo

urer

s, P

erm

anen

t 46

444.

31

Trad

e qu

ality

con

trol

lers

, Per

man

ent

11

00

Trad

e re

late

d, P

erm

anen

t 4

325

0W

ater

pla

nt a

nd re

late

d op

erat

ors,

Per

man

ent

11

00

TOTA

L37

9335

197.

216

HR O

VERS

IGHT

- A

PRIL

201

2 to

MAR

CH 2

013

- E

aste

rn C

ape

- Roa

ds a

nd P

ublic

Wor

ksTA

BLE

4.1

- Job

Eva

luati

on

Sala

ry B

and

Num

ber

of P

osts

Num

ber

of

Jobs

Eva

luat

ed%

of

Post

s Ev

alua

ted

Num

ber

of P

osts

U

pgra

ded

% o

f U

pgra

ded

Post

s Eva

luat

edN

umbe

r of

Pos

ts

Dow

ngra

ded

% o

f Do

wng

rade

d Po

sts E

valu

ated

Low

er sk

illed

(Lev

els 1

-2)

411

00

00

00

Cont

ract

(Lev

els 1

-2)

120

00

00

00

Cont

ract

(Lev

els 3

-5)

530

00

00

0Co

ntra

ct (L

evel

s 6-8

) 93

00

00

00

Cont

ract

(Lev

els 9

-12)

28

00

00

00

Cont

ract

(Ban

d A)

4

00

00

00

Cont

ract

(Ban

d C)

3

00

00

00

Skill

ed (L

evel

s 3-5

) 15

230

00

00

0Hi

ghly

ski

lled

prod

ucti o

n (L

evel

s 6-

8)

1052

00

00

00

High

ly s

kille

d su

perv

ision

(Le

vels

9-12

) 46

10

00

00

0Se

nior

Man

agem

ent

Serv

ice

Band

A

310

00

00

0Se

nior

Man

agem

ent

Serv

ice

Band

B

120

00

00

0Se

nior

Man

agem

ent

Serv

ice

Band

D

20

00

00

0TO

TAL

3793

00

00

00

173

TABL

E 4.

2 - P

rofi l

e of

em

ploy

ees w

hose

pos

iti on

s wer

e up

grad

ed d

ue to

thei

r pos

ts b

eing

upg

rade

dBe

nefi c

iarie

sAf

rican

Asia

nCo

lour

edW

hite

Tota

lFe

mal

e 0

00

00

Mal

e 0

00

00

Tota

l 0

00

00

Empl

oyee

s with

a D

isabi

lity

00

00

0

TABL

E 4.

3 - E

mpl

oyee

s who

se sa

lary

leve

l exc

eed

the

grad

e de

term

ined

by

Job

Eval

uati o

n [i.

t.o P

SR 1

.V.C

.3]

Occ

upati

on

Num

ber

of

Em-

ploy

ees

Job

Eval

uati o

n Le

vel

Re

mu

ne

rati

on

Leve

lRe

ason

for

Devi

a-ti o

nN

o of

Em

ploy

ees

in D

ept.

xxx

0xx

x xx

x xx

x

xxx

0xx

x xx

x xx

x

Tota

l 0

Perc

enta

ge o

f Tot

al E

mpl

oym

ent

0

0

TABL

E 4.

4 - P

rofi l

e of

em

ploy

ees w

hose

sala

ry le

vel e

xcee

ded

the

grad

e de

term

ined

by

job

eval

uati o

n [i.

t.o. P

SR 1

.V.C

.3]

Bene

fi cia

ries

Afric

anAs

ian

Colo

ured

Whi

teTo

tal

Fem

ale

00

00

0M

ale

00

00

0To

tal

00

00

0Em

ploy

ees w

ith a

Disa

bilit

y 0

00

00

174

HR O

VERS

IGHT

- A

PRIL

201

2 to

MAR

CH 2

013

- E

aste

rn C

ape

- Roa

ds a

nd P

ublic

Wor

ksTA

BLE

5.1

- Ann

ual T

urno

ver R

ates

by

Sala

ry B

and

Sala

ry B

and

Empl

oym

ent

at B

e-gi

nnin

g of

Pe

riod

(Apr

il 20

12)

Appo

intm

ents

Term

inati

ons

Turn

over

Rat

e

Low

er sk

illed

(Lev

els 1

-2),

Perm

anen

t 54

212

264.

8Sk

illed

(Lev

els 3

-5),

Perm

anen

t 13

6155

120

8.8

High

ly sk

illed

pro

ducti

on

(Lev

els 6

-8),

Perm

anen

t 92

643

343.

7Hi

ghly

skill

ed su

perv

ision

(Lev

els 9

-12)

, Per

man

ent

420

926

6.2

Seni

or M

anag

emen

t Ser

vice

Ban

d A,

Per

man

ent

281

13.

6Se

nior

Man

agem

ent S

ervi

ce B

and

B, P

erm

anen

t 5

10

0Se

nior

Man

agem

ent S

ervi

ce B

and

D, P

erm

anen

t 2

00

0Co

ntra

ct (L

evel

s 1-2

), Pe

rman

ent

7095

4564

.3Co

ntra

ct (L

evel

s 3-5

), Pe

rman

ent

7637

7610

0Co

ntra

ct (L

evel

s 6-8

), Pe

rman

ent

6687

6810

3Co

ntra

ct (L

evel

s 9-1

2), P

erm

anen

t 33

718

54.5

Cont

ract

(Ban

d A)

, Per

man

ent

50

00

Cont

ract

(Ban

d B)

, Per

man

ent

20

150

Cont

ract

(Ban

d C)

, Per

man

ent

10

00

TOTA

L35

3734

741

511

.7

175

TABL

E 5.

2 - A

nnua

l Tur

nove

r Rat

es b

y Cr

iti ca

l Occ

upati

on

Occ

upati

on

Em

plo

ym

en

t at

Beg

inni

ng o

f Pe

riod

(Apr

il 20

12)

Appo

intm

ents

Term

inati

ons

Turn

over

Rat

e

Adm

inist

rati v

e re

late

d, P

erm

anen

t 11

627

108.

6Al

l arti

sans

in th

e bu

ildin

g m

etal

mac

hine

ry e

tc.,

Perm

anen

t 45

115

337.

3Ap

prai

sers

-val

uers

and

rela

ted

prof

essio

nals,

Per

man

ent

382

410

.5Ar

chite

cts t

own

and

traffi

c p

lann

ers,

Per

man

ent

121

18.

3Ar

ti san

pro

ject

and

rela

ted

supe

rinte

nden

ts, P

erm

anen

t 11

11

9.1

Auxi

liary

and

rela

ted

wor

kers

, Per

man

ent

100

00

Boile

r and

rela

ted

oper

ator

s, P

erm

anen

t 1

00

0Bu

ildin

g an

d ot

her p

rope

rty

care

take

rs, P

erm

anen

t 14

00

0Bu

s and

hea

vy v

ehic

le d

river

s, P

erm

anen

t 16

60

127.

2Ca

rtog

raph

ers a

nd su

rvey

ors,

Per

man

ent

50

00

Cart

ogra

phic

surv

eyin

g an

d re

late

d te

chni

cian

s, P

erm

anen

t 15

12

13.3

Civi

l eng

inee

ring

tech

nici

ans,

Per

man

ent

40

00

Clea

ners

in o

ffi ce

s wor

ksho

ps h

ospi

tals

etc.

, Per

man

ent

189

4051

27Cl

ient

info

rm c

lerk

s(sw

itchb

rece

pt in

form

cle

rks)

, Per

man

ent

10

00

Com

mun

icati

on

and

info

rmati

on

rela

ted,

Per

man

ent

30

133

.3Co

mm

unity

dev

elop

men

t wor

kers

, Per

man

ent

10

00

Com

pute

r pro

gram

mer

s., P

erm

anen

t 1

00

0Cu

stod

ian

pers

onne

l, Pe

rman

ent

10

110

0Ea

rth

mov

ing

and

rela

ted

plan

t ope

rato

rs, P

erm

anen

t 16

01

6.3

Elec

tric

al a

nd e

lect

roni

cs e

ngin

eerin

g te

chni

cian

s, P

erm

anen

t 1

00

0En

gine

erin

g sc

ienc

es re

late

d, P

erm

anen

t 13

17

2015

.3En

gine

ers a

nd re

late

d pr

ofes

siona

ls, P

erm

anen

t 21

11

4.8

Fina

nce

and

econ

omic

s rel

ated

, Per

man

ent

90

111

.1Fi

nanc

ial a

nd re

late

d pr

ofes

siona

ls, P

erm

anen

t 74

44

5.4

Fina

ncia

l cle

rks a

nd c

redi

t con

trol

lers

, Per

man

ent

106

1211

10.4

Fire

fi gh

ti ng

and

rela

ted

wor

kers

, Per

man

ent

11

00

Fore

stry

labo

urer

s, P

erm

anen

t 1

00

0He

ad o

f dep

artm

ent/

chie

f exe

cuti v

e offi

cer

, Per

man

ent

20

00

176

Hous

ekee

pers

laun

dry

and

rela

ted

wor

kers

, Per

man

ent

20

00

Hum

an re

sour

ces &

org

anisa

t dev

elop

m &

rela

te p

rof,

Perm

anen

t 57

72

3.5

Hum

an re

sour

ces c

lerk

s, P

erm

anen

t 60

214

6.7

Hum

an re

sour

ces r

elat

ed, P

erm

anen

t 48

712

25In

form

ati o

n te

chno

logy

rela

ted,

Per

man

ent

10

00

Insp

ecto

rs o

f app

renti

ces

wor

ks a

nd v

ehic

les,

Per

man

ent

724

68.

3La

ngua

ge p

racti

ti on

ers i

nter

pret

ers &

oth

er c

omm

un, P

erm

anen

t 0

02

0Li

brar

y m

ail a

nd re

late

d cl

erks

, Per

man

ent

211

14.

8Li

ght v

ehic

le d

river

s, P

erm

anen

t 61

610

16.4

Logi

sti c

al su

ppor

t per

sonn

el, P

erm

anen

t 93

1824

25.8

Mat

eria

l-rec

ordi

ng a

nd tr

ansp

ort c

lerk

s, P

erm

anen

t 59

163

5.1

Mec

hani

cal e

ngin

eerin

g te

chni

cian

s, P

erm

anen

t 4

00

0M

esse

nger

s por

ters

and

del

iver

ers,

Per

man

ent

60

116

.7M

inin

g ge

olog

y &

geo

phys

ical

& re

late

d te

chni

cian

s, P

erm

anen

t 9

00

0M

otor

veh

icle

driv

ers,

Per

man

ent

381

2668

.4O

ther

adm

inist

rat &

rela

ted

cler

ks a

nd o

rgan

isers

, Per

man

ent

5615

4173

.2O

ther

adm

inist

rati v

e po

licy

and

rela

ted

offi c

ers,

Per

man

ent

520

23.

8O

ther

info

rmati

on

tech

nolo

gy p

erso

nnel

., Pe

rman

ent

126

975

Oth

er o

ccup

ati o

ns, P

erm

anen

t 6

01

16.7

Prin

ti ng

man

agem

ent a

nd su

perv

isory

per

sonn

el, P

erm

anen

t 4

00

0Pr

oduc

ti on

advi

sers

: fa

ctor

ies,

Per

man

ent

348

2321

6Q

uanti

ty su

rvey

ors &

rela

pro

f not

cla

ss e

lsew

here

, Per

man

ent

211

419

Risk

man

agem

ent a

nd se

curit

y se

rvic

es, P

erm

anen

t 8

10

0Ro

ad su

perin

tend

ents

, Per

man

ent

390

410

.3Ro

ad tr

ade

wor

kers

., Pe

rman

ent

76

114

.3Ro

ad w

orke

rs, P

erm

anen

t 80

971

749.

1Sa

fety

hea

lth a

nd q

ualit

y in

spec

tors

, Per

man

ent

40

00

Secr

etar

ies &

oth

er k

eybo

ard

oper

ati n

g cl

erks

, Per

man

ent

347

38.

8Se

curit

y gu

ards

, Per

man

ent

140

00

Secu

rity

offi c

ers,

Per

man

ent

123

136

4.9

Seni

or m

anag

ers,

Per

man

ent

271

27.

4Tr

ade

labo

urer

s, P

erm

anen

t 36

102

5.6

Trad

e qu

ality

con

trol

lers

, Per

man

ent

10

00

177

Trad

e re

late

d, P

erm

anen

t 3

00

0W

ater

pla

nt a

nd re

late

d op

erat

ors,

Per

man

ent

10

00

TOTA

L35

3734

741

511

.7

TABL

E 5.

3 - R

easo

ns w

hy st

aff a

re le

avin

g th

e de

part

men

tTe

rmin

ati o

n Ty

peN

umbe

rPe

rcen

tage

of

To

tal

Resi

gna-

ti ons

Perc

enta

ge

of

Tota

l Em

ploy

-m

ent

Tota

lTo

tal

Empl

oy-

men

t

Deat

h, P

erm

anen

t 57

13.7

1.6

415

3537

Resig

nati o

n, P

erm

anen

t 25

60.

741

535

37Ex

piry

of c

ontr

act,

Perm

anen

t 19

647

.25.

541

535

37Di

scha

rged

due

to il

l hea

lth, P

erm

anen

t 2

0.5

0.1

415

3537

Dism

issal

-misc

ondu

ct, P

erm

anen

t 3

0.7

0.1

415

3537

Reti r

emen

t, Pe

rman

ent

131

31.6

3.7

415

3537

Oth

er, P

erm

anen

t 1

0.2

041

535

37TO

TAL

415

100

11.7

415

3537

Resi

gnati

ons

as %

of E

mpl

oym

ent

11.7

TABL

E 5.

4 - G

ranti

ng

of E

mpl

oyee

Initi

ated

Sev

eran

ce P

acka

ges

Cate

gory

No

of

appl

icati

ons

re

ceiv

ed

No

of

appl

icati

ons

re

ferr

ed to

the

MPS

A

No

of

appl

icati

ons

su

ppor

ted

by

MPS

A

No

of P

acka

ges

appr

oved

by

depa

rtm

ent

Low

er S

kille

d (S

alar

y Le

vel 1

-2)

00

00

Skill

ed (S

alar

y Le

vel 3

-5)

00

00

High

ly S

kille

d Pr

oduc

ti on

(Sal

ary

Leve

l 6-8

) 0

00

0Hi

ghly

Ski

lled

Prod

ucti o

n (S

alar

y Le

vel 9

-12)

0

00

0Se

nior

Man

agem

ent (

Sala

ry L

evel

13

and

high

er)

00

00

Tota

l 0

00

0

178

TABL

E 5.

5 - P

rom

oti o

ns b

y Cr

iti ca

l Occ

upati

on

Occ

upati

on

Empl

oym

ent a

t Be-

ginn

ing

of P

erio

d (A

pril

2012

)

Prom

oti o

ns t

o an

-ot

her S

alar

y Le

vel

Sala

ry

Leve

l Pr

o-m

oti o

ns a

s a

% o

f Em

ploy

men

t

Prog

ress

ions

to a

n-ot

her N

otch

with

in

Sala

ry L

evel

Not

ch

prog

res-

sion

s as a

% o

f Em

-pl

oym

ent

Adm

inist

rati v

e re

late

d 11

65

4.3

6051

.7Al

l arti

sans

in th

e bu

ildin

g m

etal

mac

hine

ry e

tc.

451

30.

732

371

.6Ap

prai

sers

-val

uers

and

rela

ted

prof

essio

nals

382

5.3

1847

.4Ar

chite

cts t

own

and

traffi

c p

lann

ers

120

02

16.7

Arti s

an p

roje

ct a

nd re

late

d su

perin

tend

ents

11

00

654

.5Au

xilia

ry a

nd re

late

d w

orke

rs

100

06

60Bo

iler a

nd re

late

d op

erat

ors

10

01

100

Build

ing

and

othe

r pro

pert

y ca

reta

kers

14

00

1913

5.7

Bus a

nd h

eavy

veh

icle

driv

ers

166

10.

612

776

.5Ca

rtog

raph

ers a

nd su

rvey

ors

50

04

80Ca

rtog

raph

ic su

rvey

ing

and

rela

ted

tech

nici

ans

150

05

33.3

Civi

l eng

inee

ring

tech

nici

ans

40

00

0Cl

eane

rs in

offi

ces w

orks

hops

hos

pita

ls et

c.

189

21.

178

41.3

Clie

nt in

form

cle

rks(

switc

hb re

cept

info

rm c

lerk

s)

10

00

0Co

mm

unic

ati o

n an

d in

form

ati o

n re

late

d 3

00

00

Com

mun

ity d

evel

opm

ent w

orke

rs

10

00

0Co

mpu

ter p

rogr

amm

ers.

1

00

110

0Cu

stod

ian

pers

onne

l 1

00

110

0Ea

rth

mov

ing

and

rela

ted

plan

t ope

rato

rs

160

015

93.8

Elec

tric

al a

nd e

lect

roni

cs e

ngin

eerin

g te

chni

cian

s 1

00

00

Engi

neer

ing

scie

nces

rela

ted

131

43.

145

34.4

Engi

neer

s and

rela

ted

prof

essio

nals

210

07

33.3

Fina

nce

and

econ

omic

s rel

ated

9

00

777

.8Fi

nanc

ial a

nd re

late

d pr

ofes

siona

ls 74

45.

438

51.4

Fina

ncia

l cle

rks a

nd c

redi

t con

trol

lers

10

67

6.6

6056

.6Fi

re fi

ghti n

g an

d re

late

d w

orke

rs

10

01

100

Fore

stry

labo

urer

s 1

00

110

0He

ad o

f dep

artm

ent/

chie

f exe

cuti v

e offi

cer

2

00

00

Hous

ekee

pers

laun

dry

and

rela

ted

wor

kers

2

00

210

0Hu

man

reso

urce

s & o

rgan

isat d

evel

opm

& re

late

pro

f 57

35.

324

42.1

Hum

an re

sour

ces c

lerk

s 60

00

3660

Hum

an re

sour

ces r

elat

ed

483

6.3

2143

.8In

form

ati o

n te

chno

logy

rela

ted

10

01

100

179

Insp

ecto

rs o

f app

renti

ces

wor

ks a

nd v

ehic

les

725

6.9

3447

.2Li

brar

y m

ail a

nd re

late

d cl

erks

21

00

942

.9Li

ght v

ehic

le d

river

s 61

00

4065

.6Lo

gisti

cal

supp

ort p

erso

nnel

93

66.

551

54.8

Mat

eria

l-rec

ordi

ng a

nd tr

ansp

ort c

lerk

s 59

11.

731

52.5

Mec

hani

cal e

ngin

eerin

g te

chni

cian

s 4

00

375

Mes

seng

ers p

orte

rs a

nd d

eliv

erer

s 6

00

233

.3M

inin

g ge

olog

y &

geo

phys

ical

& re

late

d te

chni

cian

s 9

00

222

.2M

otor

veh

icle

driv

ers

382

5.3

923

.7O

ther

adm

inist

rat &

rela

ted

cler

ks a

nd o

rgan

isers

56

11.

822

39.3

Oth

er a

dmin

istra

ti ve

polic

y an

d re

late

d offi

cer

s 52

23.

831

59.6

Oth

er in

form

ati o

n te

chno

logy

per

sonn

el.

120

04

33.3

Oth

er o

ccup

ati o

ns

60

01

16.7

Prin

ti ng

man

agem

ent a

nd su

perv

isory

per

sonn

el

40

04

100

Prod

ucti o

n ad

vise

rs :

fact

orie

s 34

88

2.3

225

64.7

Qua

nti ty

surv

eyor

s & re

la p

rof n

ot c

lass

else

whe

re

212

9.5

942

.9Ri

sk m

anag

emen

t and

secu

rity

serv

ices

8

112

.54

50Ro

ad su

perin

tend

ents

39

512

.821

53.8

Road

trad

e w

orke

rs.

70

03

42.9

Road

wor

kers

80

912

1.5

533

65.9

Safe

ty h

ealth

and

qua

lity

insp

ecto

rs

40

03

75Se

cret

arie

s & o

ther

key

boar

d op

erati

ng

cler

ks

342

5.9

1338

.2Se

curit

y gu

ards

14

00

1071

.4Se

curit

y offi

cer

s 12

30

071

57.7

Seni

or m

anag

ers

271

3.7

1140

.7Tr

ade

labo

urer

s 36

00

1747

.2Tr

ade

qual

ity c

ontr

olle

rs

10

01

100

Trad

e re

late

d 3

00

266

.7W

ater

pla

nt a

nd re

late

d op

erat

ors

10

01

100

TOTA

L35

3782

2.3

2076

58.7

180

TABL

E 5.

6 - P

rom

oti o

ns b

y Sa

lary

Ban

dSa

lary

Ban

dEm

ploy

men

t at

Be-

ginn

ing

of

Perio

d (A

pril

2012

)

Prom

oti o

ns

to

an-

othe

r Sal

ary

Leve

lSa

lary

Lev

el P

rom

o-ti o

ns a

s a

% o

f Em

-pl

oym

ent

Prog

ress

ions

to

an-

othe

r N

otch

with

in

Sala

ry L

evel

Not

ch

prog

ress

ions

as

a %

of

Empl

oy-

men

t

Low

er sk

illed

(Lev

els 1

-2),

Perm

anen

t 54

20

018

534

.1Sk

illed

(Lev

els 3

-5),

Perm

anen

t 13

6124

1.8

1132

83.2

High

ly sk

illed

pro

ducti

on

(Lev

els 6

-8),

Perm

anen

t 92

632

3.5

548

59.2

High

ly sk

illed

supe

rvisi

on (L

evel

s 9-1

2), P

erm

anen

t 42

013

3.1

196

46.7

Seni

or m

anag

emen

t (Le

vels

13-1

6), P

erm

anen

t 35

00

925

.7Co

ntra

ct (L

evel

s 1-2

), Pe

rman

ent

700

00

0Co

ntra

ct (L

evel

s 3-5

), Pe

rman

ent

760

00

0Co

ntra

ct (L

evel

s 6-8

), Pe

rman

ent

667

10.6

23

Cont

ract

(Lev

els 9

-12)

, Per

man

ent

336

18.2

412

.1Co

ntra

ct (L

evel

s 13-

16),

Perm

anen

t 8

00

00

TOTA

L35

3782

2.3

2076

58.7

HR O

VERS

IGHT

- A

PRIL

201

2 to

MAR

CH 2

013

- E

aste

rn C

ape

- Roa

ds a

nd P

ublic

Wor

ksTA

BLE

6.1

- Tot

al n

umbe

r of E

mpl

oyee

s (in

cl. E

mpl

oyee

s with

dis

abili

ti es)

per

Occ

upati

ona

l Cat

egor

y (S

ASCO

)O

ccup

ati o

nal C

ateg

orie

sM

ale,

Af

rican

Mal

e,

Colo

ured

Mal

e,

Indi

anM

ale,

To

tal

Blac

ks

Mal

e,

Whi

teFe

mal

e,

Afric

anFe

mal

e,

Colo

ured

Fem

ale,

In

dian

Fem

ale,

To

tal

Blac

ks

Fem

ale,

W

hite

Tota

l

Legi

slato

rs, s

enio

r offi

cial

s and

man

ager

s, P

erm

anen

t 15

30

186

31

15

029

Prof

essio

nals,

Per

man

ent

194

71

202

2516

56

017

17

405

Tech

nici

ans a

nd a

ssoc

iate

pro

fess

iona

ls, P

erm

anen

t 14

014

115

510

185

62

193

1136

9Cl

erks

, Per

man

ent

105

51

111

321

511

222

816

358

Serv

ice

and

sale

s wor

kers

, Per

man

ent

117

10

118

341

00

410

162

Craft

and

rela

ted

trad

es w

orke

rs, P

erm

anen

t 82

215

083

733

630

063

093

3Pl

ant a

nd m

achi

ne o

pera

tors

and

ass

embl

ers,

Per

man

ent

242

60

248

10

00

00

249

Elem

enta

ry o

ccup

ati o

ns, P

erm

anen

t 83

514

084

91

161

20

163

010

13O

ther

, Per

man

ent

00

00

01

00

10

1TO

TAL

2470

653

2538

8283

426

586

534

3519

181

Mal

e, A

fri-

can

Ma

le

, Co

lour

edM

ale,

In

-di

anM

ale,

Tot

al

Blac

ksM

al

e,

Whi

teFe

mal

e, A

f-ric

anF

em

ale

, Co

lour

edFe

mal

e, In

-di

anFe

mal

e, To

-ta

l Bla

cks

Fe

ma

le,

Whi

teTo

tal

Empl

oyee

s with

disa

biliti

es

120

012

12

00

20

15

TABL

E 6.

2 - T

otal

num

ber o

f Em

ploy

ees (

incl

. Em

ploy

ees w

ith d

isab

iliti e

s) p

er O

ccup

ati o

nal B

ands

Occ

upati

ona

l Ban

dsM

al

e,

Afric

anM

al

e,

Colo

ured

Ma

le

, In

dian

Ma

le

, T

ot

al

Blac

ks

Ma

le

, W

hite

Fem

ale

, Af

rican

Fem

ale

, Co

lour

edFe

ma

le,

Indi

anFe

ma

le,

To

ta

l Bl

acks

Fem

ale

, W

hite

Tota

l

Top

Man

agem

ent,

Perm

anen

t 1

00

10

10

01

02

Seni

or M

anag

emen

t, Pe

rman

ent

173

121

123

10

40

37Pr

ofes

siona

lly q

ualifi

ed

and

expe

rienc

ed sp

ecia

lists

and

mid

-m

anag

emen

t, Pe

rman

ent

243

150

258

3211

42

211

810

418

Skill

ed te

chni

cal a

nd

acad

emic

ally

qua

lifi e

d w

orke

rs,

juni

or m

anag

emen

t, su

perv

isors

, fo

rem

en, P

erm

anen

t 48

816

150

529

385

183

406

2196

1Se

mi-s

kille

d an

d di

scre

ti ona

ry

deci

sion

mak

ing,

Per

man

ent

1269

260

1295

512

41

012

50

1425

Uns

kille

d an

d de

fi ned

dec

ision

m

akin

g, P

erm

anen

t 30

10

030

10

722

074

037

5Co

ntra

ct (T

op M

anag

emen

t),

Perm

anen

t 2

00

21

00

00

03

Cont

ract

(Sen

ior M

anag

emen

t),

Perm

anen

t 3

10

40

00

00

04

Cont

ract

(Pro

fess

iona

lly

qual

ifi ed

), Pe

rman

ent

150

116

28

00

82

28Co

ntra

ct (S

kille

d te

chni

cal),

Pe

rman

ent

404

044

145

20

471

93Co

ntra

ct (S

emi-s

kille

d),

Perm

anen

t 33

00

330

200

020

053

Cont

ract

(Uns

kille

d), P

erm

anen

t 58

00

580

620

062

012

0TO

TAL

2470

653

2538

8283

426

586

534

3519

182

TABL

E 6.

3 - R

ecru

itmen

tO

ccup

ati o

nal B

ands

Ma

le,

Afric

anM

al

e,

Colo

ured

Ma

le,

Indi

anM

ale

, T

ot

al

Blac

ks

Ma

le,

Whi

teFe

mal

e,

Afric

anFe

mal

e,

Colo

ured

Fem

ale,

In

dian

Fem

ale,

T

ot

al

Blac

ks

Fem

ale,

W

hite

Tota

l

Seni

or M

anag

emen

t, Pe

rman

ent

00

00

10

10

10

2Pr

ofes

siona

lly q

ualifi

ed

and

expe

rienc

ed s

peci

alist

s an

d m

id-m

anag

emen

t, Pe

rman

ent

32

05

13

00

30

9Sk

illed

tech

nica

l and

aca

dem

ical

ly q

ualifi

ed

wor

kers

, ju

nior

man

agem

ent,

supe

rviso

rs, f

orem

en, P

erm

a-ne

nt

150

015

125

10

261

43Se

mi-s

kille

d an

d di

scre

ti ona

ry d

ecisi

on m

akin

g, P

er-

man

ent

382

040

114

00

140

55U

nski

lled

and

defi n

ed d

ecisi

on m

akin

g, P

erm

anen

t 2

00

20

100

010

012

Cont

ract

(Pro

fess

iona

lly q

ualifi

ed)

, Per

man

ent

40

15

01

00

11

7Co

ntra

ct (S

kille

d te

chni

cal),

Per

man

ent

353

139

045

20

471

87Co

ntra

ct (S

emi-s

kille

d), P

erm

anen

t 19

00

190

180

018

037

Cont

ract

(Uns

kille

d), P

erm

anen

t 54

00

540

410

041

095

TOTA

L17

07

217

94

157

40

161

334

7

Mal

e,

Afri-

can

Ma

le

, Co

lour

edM

ale,

Indi

anM

ale,

To

tal

Blac

ksM

ale,

Whi

teFe

mal

e, A

fri-

can

Fe

ma

le,

Colo

ured

Fem

ale,

In

-di

anFe

mal

e,

To-

tal B

lack

sF

em

ale

, W

hite

Tota

l

No

data

0

00

00

00

00

00

183

TABL

E 6.

4 - P

rom

oti o

nsO

ccup

ati o

nal B

ands

Ma

le,

Afric

anM

al

e,

Colo

ured

Mal

e, In

-di

anM

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, T

ot

al

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ks

Ma

le,

Whi

teFe

mal

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Afric

anFe

ma

le,

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ured

Fem

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In

dian

Fem

ale,

T

ot

al

Blac

ks

Fem

ale,

W

hite

Tota

l

Seni

or M

anag

emen

t, Pe

rman

ent

71

08

10

00

00

9Pr

ofes

siona

lly q

ualifi

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and

expe

rienc

ed s

peci

alist

s an

d m

id-m

anag

emen

t, Pe

rman

ent

108

70

115

2659

02

617

209

Skill

ed te

chni

cal a

nd a

cade

mic

ally

qua

lifi e

d w

orke

rs, j

unio

r m

anag

emen

t, su

perv

isors

, for

emen

, Per

man

ent

324

141

339

1920

110

121

210

580

Sem

i-ski

lled

and

disc

reti o

nary

dec

ision

mak

ing,

Per

man

ent

1050

210

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283

00

830

1156

Uns

kille

d an

d de

fi ned

dec

ision

mak

ing,

Per

man

ent

141

00

141

044

00

440

185

Cont

ract

(Pro

fess

iona

lly q

ualifi

ed)

, Per

man

ent

50

05

14

00

40

10Co

ntra

ct (S

kille

d te

chni

cal),

Per

man

ent

40

04

14

00

40

9TO

TAL

1639

431

1683

5039

510

340

817

2158

Ma

le,

Afric

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Mal

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-di

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Blac

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mal

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In

dian

Fem

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T

ot

al

Blac

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Fem

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W

hite

Tota

l

Empl

oyee

s with

disa

biliti

es

70

07

00

00

00

7

TABL

E 6.

5 - T

erm

inati

ons

Occ

upati

ona

l Ban

dsM

ale

, Af

rican

Ma

le

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lour

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In-

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Ma

le,

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ta

l Bl

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Ma

le,

Whi

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mal

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, Co

lour

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mal

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ta

l Bl

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hite

Tota

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Seni

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rman

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00

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1Pr

ofes

siona

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ualifi

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and

expe

rienc

ed s

peci

alist

s an

d m

id-m

anag

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t, Pe

rman

ent

181

019

43

00

30

26Sk

illed

tech

nica

l and

aca

dem

ical

ly q

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wor

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, jun

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man

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rviso

rs, f

orem

en, P

erm

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t 19

00

194

90

09

234

Sem

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and

disc

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dec

ision

mak

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Per

man

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108

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113

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120

Uns

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man

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man

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lifi e

d), P

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71

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118

Cont

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(Ski

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tech

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l), P

erm

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t 31

01

320

350

136

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Cont

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(Sem

i-ski

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man

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410

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, Per

man

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022

00

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45TO

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270

71

278

912

21

112

44

415

184

Ma

le,

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al

e,

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Mal

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00

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3

TABL

E 6.

6 - D

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plin

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Acti o

nDi

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ti on

Mal

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lour

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tal B

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02

00

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41

Susp

ende

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t pay

men

t 7

00

70

10

01

08

0TO

TAL

370

037

09

00

90

461

TABL

E 6.

7 - S

kills

Dev

elop

men

tO

ccup

ati o

nal C

ateg

orie

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ale

, Af

rican

Ma

le

, Co

lour

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ta

l Bl

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le,

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In

dian

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Legi

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Man

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Prof

essio

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chni

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Ass

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rofe

ssio

nals

00

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00

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00

Skill

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00

00

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Plan

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Elem

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s 0

00

00

00

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185

HR O

VERS

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PRIL

201

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31

31

M

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68

68Pr

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6966

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9

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Serv

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and

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mal

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late

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8

118

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6

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Gend

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156

1231

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186

HR O

VERS

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6518

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25.5

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213

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3519

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212

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TABL

E 7.

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ds b

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Ban

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Skill

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E 7.

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HR O

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rn C

ape

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ublic

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HR O

VERS

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PRIL

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MAR

CH 2

013

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aste

rn C

ape

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ds a

nd P

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f To

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per

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ploy

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tal

num

ber

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TABL

E 9.

2 - D

isab

ility

Lea

ve (T

empo

rary

and

Per

man

ent)

for J

an 2

012

to D

ec 2

012

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ry B

and

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l Day

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with

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edic

al

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fi -

cati o

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ber

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m-

ploy

ees

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g Di

sabi

lity

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e

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f To

tal

Em-

ploy

ees

usin

g Di

sabi

lity

Leav

e

Aver

age

Days

pe

r Em

ploy

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ti mat

ed

Cost

(R

’000

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tal

num

ber

of

days

with

med

i-ca

l cer

ti fi c

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n

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mbe

r of

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ploy

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usin

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sabi

lity

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e

Low

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518

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Skill

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610

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5418

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ly sk

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ducti

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(Lev

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-8)

696

100

2346

3043

669

650

High

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11

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Cont

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310

01

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2060

710

2150

TABL

E 9.

3 - A

nnua

l Lea

ve fo

r Jan

201

2 to

Dec

201

2Sa

lary

Ban

dTo

tal D

ays T

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Aver

age

days

per

Em

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r of

Em

-pl

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ho

took

leav

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7977

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9498

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-16)

75

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Cont

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1548

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4Co

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1611

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Cont

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69

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44Co

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16)

143

188

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TABL

E 9.

4 - C

appe

d Le

ave

for J

an 2

012

to D

ec 2

012

Sala

ry B

and

Tota

l da

ys

of

capp

ed

leav

e ta

ken

Aver

age

num

ber o

f day

s ta

ken

per e

mpl

oyee

Aver

age

capp

ed l

eave

pe

r em

ploy

ee a

s at

31

Dece

mbe

r 201

2

Num

ber

of E

mpl

oyee

s w

ho to

ok C

appe

d le

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Tota

l num

ber o

f cap

ped

leav

e av

aila

ble

at

31

Dece

mbe

r 201

2

Num

ber

of

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oy-

ees

as a

t 31

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embe

r 20

12

Low

er s

kille

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evel

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2)

355

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716

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ghly

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lled

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807

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116

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113

4224

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2186

TABL

E 9.

5 - L

eave

Pay

-out

sRe

ason

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l Am

ount

(R’0

00)

Num

ber

of E

mpl

oy-

ees

Aver

age

Paym

ent p

er E

mpl

oyee

(R)

Capp

ed le

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pay-

outs

on

term

inati

on

of se

rvic

e fo

r 201

2/13

1,

876

207

9063

Curr

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-out

on

term

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on

of se

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r 201

2/13

0

120

TOTA

L18

7621

985

66

HR O

VERS

IGHT

- A

PRIL

201

2 to

MAR

CH 2

013

- E

aste

rn C

ape

- Roa

ds a

nd P

ublic

Wor

ksTA

BLE

10.1

- St

eps t

aken

to re

duce

the

risk

of o

ccup

ati o

nal e

xpos

ure

Uni

ts/c

ateg

orie

s of e

mpl

oyee

s ide

nti fi

ed to

be

at h

igh

risk

of co

ntra

cti n

g HI

V &

rela

ted

dise

ases

(if a

ny)

Key

step

s tak

en to

redu

ce th

e ris

k

xxx

xxx

xxx

xxx

193

TABL

E 10

.2 -

Deta

ils o

f Hea

lth P

rom

oti o

n an

d HI

V/AI

DS P

rogr

amm

es [ti

ck

Yes/

No

and

prov

ide

requ

ired

info

rmati

on]

Que

sti o

nYe

sN

oDe

tails

, if y

es1.

Has

the

depa

rtm

ent d

esig

nate

d a

mem

ber o

f the

SM

S to

impl

emen

t the

pro

visio

ns c

onta

ined

in P

art V

I E

of C

hapt

er 1

of t

he P

ublic

Ser

vice

Reg

ulati

ons

, 200

1? If

so, p

rovi

de h

er/h

is na

me

and

positi

on.

Ye

s

Mr C

Hey

denr

ych

2. D

oes

the

depa

rtm

ent

have

a d

edic

ated

uni

t or

hav

e yo

u de

signa

ted

spec

ifi c

staff

mem

bers

to

prom

ote

heal

th a

nd w

ellb

eing

of y

our e

mpl

oyee

s? If

so,

indi

cate

the

num

ber o

f em

ploy

ees

who

are

invo

lved

in th

is ta

sk a

nd th

e an

nual

bud

get t

hat i

s ava

ilabl

e fo

r thi

s pur

pose

.

Yes

5

empl

oyee

s 3,2

71 m

il

3. H

as th

e de

part

men

t int

rodu

ced

an E

mpl

oyee

Ass

istan

ce o

r Hea

lth P

rom

oti o

n Pr

ogra

mm

e fo

r you

r em

ploy

-ee

s? If

so, i

ndic

ate

the

key

elem

ents

/ser

vice

s of t

he p

rogr

amm

e.

Yes

Pr

even

ti on

/ Li

fe S

kills

Pro

gram

mes

, Co

un-

selli

ng se

rvic

es, e

xter

nal r

efer

rals

4. H

as t

he d

epar

tmen

t es

tabl

ished

(a) c

omm

itt ee

(s) a

s co

ntem

plat

ed in

Par

t VI

E.5

(e) o

f Cha

pter

1 o

f the

Pu

blic

Ser

vice

Reg

ulati

ons

, 200

1? If

so, p

leas

e pr

ovid

e th

e na

mes

of t

he m

embe

rs o

f the

com

mitt

ee a

nd th

e st

akeh

olde

r(s)

that

they

repr

esen

t.

No

5. H

as th

e de

part

men

t rev

iew

ed th

e em

ploy

men

t pol

icie

s an

d pr

acti c

es o

f you

r dep

artm

ent t

o en

sure

that

th

ese

do n

ot u

nfai

rly d

iscrim

inat

e ag

ains

t em

ploy

ees

on th

e ba

sis o

f the

ir HI

V st

atus

? If

so, l

ist th

e em

ploy

-m

ent p

olic

ies/

prac

ti ces

so re

view

ed.

Yes

Em

ploy

ee H

ealth

& W

elln

ess

Polic

y de

vel-

oped

6. H

as th

e de

part

men

t int

rodu

ced

mea

sure

s to

prot

ect H

IV-p

ositi

ve e

mpl

oyee

s or t

hose

per

ceiv

ed to

be

HIV-

positi

ve

from

disc

rimin

ati o

n? If

so, l

ist th

e ke

y el

emen

ts o

f the

se m

easu

res.

N

oPr

ogra

mm

es a

re fo

r all

empl

oyee

s. T

here

are

no

em

ploy

ees

perc

eive

d to

HIV

neg

ati v

e or

po

siti v

e. N

o di

sclo

sure

s rec

eive

d.7.

Doe

s the

dep

artm

ent e

ncou

rage

its e

mpl

oyee

s to

unde

rgo

Volu

ntar

y Co

unse

lling

and

Testi

ng?

If so

, list

the

resu

lts th

at y

ou h

ave

achi

eved

. Ye

s

Parti

cipa

ti on

in H

CT p

rogr

amm

es. R

eque

sts

from

em

ploy

ees f

or H

CT8.

Has

the

depa

rtm

ent d

evel

oped

mea

sure

s/in

dica

tors

to m

onito

r & e

valu

ate

the

impa

ct o

f you

r hea

lth p

ro-

moti

on

prog

ram

me?

If so

, list

thes

e m

easu

res/

indi

cato

rs.

No

HR O

VERS

IGHT

- A

PRIL

201

2 to

MAR

CH 2

013

- E

aste

rn C

ape

- Roa

ds a

nd P

ublic

Wor

ksTA

BLE

11.1

- Co

llecti

ve

Agre

emen

tsSu

bjec

t Matt

er

Date

xxx

xxx

xxx

xxx

194

TABL

E 11

.2 -

Mis

cond

uct a

nd D

isci

plin

e He

arin

gs F

inal

ised

Out

com

es o

f dis

cipl

inar

y he

arin

gsN

umbe

rPe

rcen

tage

of T

otal

Tota

l

Dism

issal

3

6.4

47Fi

nal w

ritt e

n w

arni

ng

3166

47N

o ou

tcom

e 5

10.6

47Su

spen

ded

with

out p

aym

ent

817

47TO

TAL

4710

047

TABL

E 11

.3 -

Type

s of M

isco

nduc

t Add

ress

ed a

nd D

isci

plin

ary

Hear

ings

Type

of m

isco

nduc

tN

umbe

rPe

rcen

tage

of T

otal

Tota

l

Abse

nt f

rom

wor

k w

ithou

t re

ason

or

perm

is-sio

n 16

4040

Com

mit

act o

f dish

ones

ty(e

du)

12.

540

Disr

espe

ct/a

busiv

e or

inso

lent

beh

avio

ur

12.

540

Enda

nger

s liv

es b

y di

sreg

ardi

ng sa

fety

rule

s 1

2.5

40Fa

ils to

com

ply

with

or c

ontr

aven

es a

n ac

t 6

1540

Misu

se o

f pro

pert

y (d

cs)

12.

540

Poss

esse

s or w

rong

fully

use

s pro

pert

y of

stat

e 4

1040

Stea

ls br

ibes

or c

omm

its fr

aud

410

40U

nder

infl

uen

ce o

f ha

bit-f

orm

ing/

stup

efyi

ng

drug

6

1540

TOTA

L40

100

40

TABL

E 11

.4 -

Grie

vanc

es L

odge

dN

umbe

r of g

rieva

nces

add

ress

edN

umbe

rPe

rcen

tage

of T

otal

Tota

l

Not

reso

lved

57

57.6

99Re

solv

ed

4242

.499

TOTA

L99

100

99

195

TABL

E 11

.5 -

Disp

utes

Lod

ged

Num

ber o

f dis

pute

s add

ress

edN

umbe

r%

of t

otal

Uph

eld

00

Dism

issed

0

0To

tal

0

TABL

E 11

.6 -

Strik

e Ac

ti ons

Strik

e Ac

ti ons

_To

tal n

umbe

r of p

erso

n w

orki

ng d

ays l

ost

0To

tal c

ost(

R’00

0) o

f wor

king

day

s los

t 0

Amou

nt (R

’000

) rec

over

ed a

s a re

sult

of n

o w

ork

no p

ay

0

TABL

E 11

.7 -

Prec

auti o

nary

Sus

pens

ions

Prec

auti o

nary

Sus

pens

ions

_N

umbe

r of p

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HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 12.1 - Training Needs identi fi edOccupati onal Categories Gender Employment Learnerships Skills Programmes &

other short coursesOther forms of training

Total

Legislators, senior offi cials and managers Female 0 0 0 0 0 Male 0 0 0 0 0Professionals Female 0 0 0 0 0 Male 0 0 0 0 0Technicians and associate professionals Female 0 0 0 0 0 Male 0 0 0 0 0Clerks Female 0 0 0 0 0 Male 0 0 0 0 0Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0Skilled agriculture and fi shery workers Female 0 0 0 0 0 Male 0 0 0 0 0Craft and related trades workers Female 0 0 0 0 0 Male 0 0 0 0 0Plant and machine operators and assem-blers

Female 0 0 0 0 0

Male 0 0 0 0 0Elementary occupati ons Female 0 0 0 0 0 Male 0 0 0 0 0Gender sub totals Female 0 0 0 0 0 Male 0 0 0 0 0Total 0 0 0 0 0

197

TABLE 12.2 - Training ProvidedOccupati onal Categories Gender Employment Learnerships Skills Programmes &

other short coursesOther forms of training Total

Legislators, senior offi cials and managers

Female 0 0 0 0 0

Male 0 0 0 0 0Professionals Female 0 0 0 0 0 Male 0 0 0 0 0Technicians and associate professionals

Female 0 0 0 0 0

Male 0 0 0 0 0Clerks Female 0 0 0 0 0 Male 0 0 0 0 0Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0Skilled agriculture and fi sh-ery workers

Female 0 0 0 0 0

Male 0 0 0 0 0Craft and related trades workers

Female 0 0 0 0 0

Male 0 0 0 0 0Plant and machine opera-tors and assemblers

Female 0 0 0 0 0

Male 0 0 0 0 0Elementary occupati ons Female 0 0 0 0 0 Male 0 0 0 0 0Gender sub totals Female 0 0 0 0 0 Male 0 0 0 0 0Total 0 0 0 0 0

HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 13.1 - Injury on DutyNature of injury on duty Number % of totalRequired basic medical att enti on only 16 48.5Temporary Total Disablement 16 48.5Permanent Disablement 0 0Fatal 1 3Total 33

198

HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 14.1 - Report on consultant appointments using appropriated funds

Project Title Total number of consultants that worked on the project

Durati on: Work days Contract value in Rand

Update of the Immovable Asset Register xxx xxx R745 223.80 Digital Head counti ng and physical verifi cati on of personnel R4 446 000.00

Documentum maintenance R1 432 238.00

Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training

6 months R 2 341 091.92

Bigen Africa Services for Support to annual Performance Plan (APP) Technical Review and Project Governance and Assurance

6 months R 4 147 037.00

Rakoma & Associates for the Secondment of Staff to perform in-ventory reconciliati ons for the Head Offi ce and Districts(DRPW)-

Extension of Contract-Natural Conti nuati on of the previous up to 30 September 2012

R 815 005.00

GMT cc for natural conti nuati on of work previously carried out by them and to also appoint them to renew Documentum Li-cences- Input Accel Licences

R 367 659.46

GMT cc for natural conti nuati on of work previously carried out by them and to also appoint them to undertake Documentum Reporti ng Module Licences

R 110 381.64

BVI Engineers to provide professional consulti ng services for the reconstructi on of the Sand River Bridge

R 1 379 526.65

Installati on of Unifi ed Communicati on System at Fordhouse No value

Single Source Price Waterhouse Coopers and Vuma Sikuncede for further 6 months period for Financial Reporti ng and Financial Management services

R 3 735 596.00

Single Source Clear Star Consorti um for Provision of Specialised Infrastructure Project Accounti ng Services for the Roads Infra-structure Project Accounti ng.

2 Months (August 2012 Up To September 2012- Extension Of CON-TRACT

R 3 104 922.00

Single Source Selecti on for the Provision of Project Support Of-fi ce Services for the Roads Infrastructure Programme Support This will represent as a natural conti nuati on of previous work carried out by Dimension Data

6 months Value not stated

Ikamva Architects for Architectural services in Fudumele Senior Primary School

R 580 000.00

GIJIMA for Contract Hardware Maintenance services for all com-puters and printers and network points for the Department of Roads and Public Works (Time Extension)

Time Extension of Con-tract

Value not stated

EOH Consulti ng (Pty) Ltd for Programme and Project Manage-ment Resources for the Centralised Infrastructure Project Man-agement Unit for the(CIPMU)

3 months R 351 302.00

Business Connexion for the Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training

6 Months R 2 276 741.00

Bigen Africa for the Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training

2 Months R 1 197 333.00

Clear Star Consorti um for Specialised Infrastructure Project Ac-counti ng Services for the Roads Infrastructure Programme

(4 Months extension) R 5 330 480.00

Source Rakoma & Associates for extension of contract for Sec-ondment/ Assisti ng of Staff to perform inventory reconciliati on for the Department in Inventory Management

Extension of Contract up to 30 April 2013

R 503 693.00

199

Goba Pty Ltd for Regravelling of MR 00701 between Stutt erheim & Tsomo (Phase 2) - Stutt erheim & Mgwali (26 Kilometres) to Kei River

R 1 268 297.89

Star Alliance (Mr Patel) to assist with the Performance Informa-ti on on Audit pre-determined objecti ves project

6 months R 1 311 000.00

Provision of Project Support Offi ce Services for the Roads Infra-structure Programme Support. This will represent as a natural conti nuati on of previous work carried out by Dimension Data

6 months R 4 047 162.00

Lumko Makhonza for Rehabilitati on of Nkantolo Access Road be-tween R61 and OR Tambo Garden of Remembrance +/- 13 KM

R 10 686 805.52

Dimension Data for provision of Project Support Offi ce services for programme 3

3 months R 3 483 167.00

Clear Star Consorti um for Specialised Infrastructure Project Ac-counti ng Services for the Roads Infrastructure Programme

6 Months (extension commencing on the 01 February 2013 up to 31 July 2013

R 8 957 558.00

Business Connexion to Support in the Performance Informati on 6 months R 4 317 408.00

Datacentrix- Rowan Govender for Programme and Project Man-agement Support for the Infrastructure Project Management Unit (CIPMU) of the Province- DRPW

R 270 864.00

Price Water House Coopers for the Finalizati on of Asset Register in DRPW for Support Staff for Finance Unit

2 R 5 498 158.00PWC

Vuma Sikuncede

Datacentrix- 1 x Resource for Programme and Project Manage-ment Support for the Infrastructure Project Management Unit (CIPMU) of the Province- DRPW

1 month (01 April 2013 up to 30 April 2013)Ex-tension of Contract

R 135 432.00

TABLE 14.2 - Analysis of consultant appointments using appropriated funds, i.t.o. HDIs Project Title Percentage ownership by

HDI groupsPercentage man-agement by HDI groups

Number of Consultants from HDI groups that work on the project

xxx xxx xxx

TABLE 14.3 - Report on consultant appointments using Donor fundsProject Title Total number of consul-

tants that worked on the project

Durati on: Work days

Donor and Contract value in Rand

Not Applicable Not Applicable Not Applicable Not Applicable

Total number of projects Total individual consul-tants

Total durati on: Work days

Total contract value in Rand

Not Applicable Not Applicable Not Applicable Not Applicable

TABLE 14.4 - Analysis of consultant appointments using Donor funds, i.t.o. HDIsProject Title Percentage ownership by

HDI groupsPercentage man-agement by HDI groups

Number of Consultants from HDI groups that work on the project

Not Applicable Not Applicable Not Applicable Not Applicable

200