4i hcl projects training
DESCRIPTION
projects trainingTRANSCRIPT
![Page 1: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/1.jpg)
Product Overview on
Oracle Projects
Costing & Billing
4i Apps Solutions Private Limited, Chennai
![Page 2: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/2.jpg)
Agenda
�Process Flow of Oracle Projects
�Oracle Projects Costing Over view
�Oracle Projects Billing Over view
![Page 3: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/3.jpg)
Business Process Flow
![Page 4: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/4.jpg)
Projects Costing Over view
�Creation of Project
�Creation of Resource List
�Enter & Maintain Project Cost Budget
�Actual Cost Accumulation
�Budget Vs Actual for Cost
![Page 5: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/5.jpg)
Projects Billing Over view
�Generate Revenue Based on the Actual Cost
�Budget Vs Actual for Revenue
�Generate Invoice for Projects
�Interface Projects Invoices to AR
![Page 6: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/6.jpg)
Enter the
Details in the
Quick entry
Fields.
Enter the
Details in the
Quick entry
Fields.
Select Template or
Project to create
new project from
Select Template or
Project to create
new project from
Find the template
or project using
the find projects
window
Find the template
or project using
the find projects
window
Creating Projects
![Page 7: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/7.jpg)
Project Details
![Page 8: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/8.jpg)
Creating Projects
![Page 9: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/9.jpg)
Resource List
A labor resource groupA labor resource group
and individual employeesand individual employees
An expenses resource group and An expenses resource group and
accommodation, conveyance, accommodation, conveyance,
allowance and etc expenditure allowance and etc expenditure
typestypesA material A material
resource groupresource group
![Page 10: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/10.jpg)
Select expenditure
categories,
revenue
categories, or
organizations as
your resource
groups
Select expenditure
categories,
revenue
categories, or
organizations as
your resource
groups
Group resources by
expenditure category,
revenue category, or
organization, or select
None
Group resources by
expenditure category,
revenue category, or
organization, or select
None
Select the type of
resource to be
entered
Select the type of
resource to be
entered
Define resource lists to create
a set of similar resources that
are typically used on specific
kinds of project work.
The job group
controls which
jobs can be
selected for the
resource
The job group
controls which
jobs can be
selected for the
resourceSpecifies the order in
which to view the
resource groups in
Project Status
Inquiry
Specifies the order in
which to view the
resource groups in
Project Status
Inquiry
Define resource
groups to create a set
of similar resource
types.
Resource List
![Page 11: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/11.jpg)
Specifies whether
the Budget has to
be categorized by
Resources.
Specifies whether
the Budget has to
be categorized by
Resources.
Specifies where to
enter the budget
Specifies where to
enter the budgetSpecifies the
enterable fields
for a Cost Budget
Specifies the
enterable fields
for a Cost Budget
Budget entry methods
specify and control how to
enter a budget
Specifies the
enterable fields
for a Revenue
Budget
Specifies the
enterable fields
for a Revenue
BudgetSelect the Date
Range, GL Period,
PA Period, or
None.
Select the Date
Range, GL Period,
PA Period, or
None.
Budget Entry Methods (BEM)
![Page 12: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/12.jpg)
Cost and Revenue Budget
• Each budget type is defined as either a cost budget
type or a revenue budget type. Oracle Projects
predefines Two budget types:
• 1. Approved Cost budget
• 2. Approved Revenue budget
For Cost Budgets, you can enter:
• Quantities, Cost & Burdened costs
For Revenue Budgets, you can enter:
• Revenue Amount
![Page 13: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/13.jpg)
Select Project
Number, and
type of Budget
Select Project
Number, and
type of Budget
Enter and Maintain Cost Budget
![Page 14: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/14.jpg)
Enter and Maintain Cost Budget
![Page 15: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/15.jpg)
Shows the status
of the budget.
Status are – Working
for a Draft Budget,
Submitted for a
Budget which has
been submitted
but not baselined
Shows the status
of the budget.
Status are – Working
for a Draft Budget,
Submitted for a
Budget which has
been submitted
but not baselined
Specifies whether the
budget is to be
considered as the
original budget or as a
different version
Specifies whether the
budget is to be
considered as the
original budget or as a
different version
The button has a
status of Submit when
the budget has not
been submitted for
Baselining.
The button has a
status of Submit when
the budget has not
been submitted for
Baselining.
View version
history of the
budget
View version
history of the
budget
Whether to
rework a
submitted budget
which has not
been baselined
Whether to
rework a
submitted budget
which has not
been baselined
Submitting and Baselining Budgets
![Page 16: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/16.jpg)
Draft
BudgetBudget
VersionsVersions
Budget Budget
TypesTypes
Original
History-Version No: 2
History-Version No: 3
History-Version No: 4
Current Baselined Budget
Version No: 5
Submit & Approve
Approved Cost
budget
• Budget versions are grouped as follows:• Original: First baselined budget
• Current: Most recently baselined budget
• Historical: Historical copies of previously baselined budgets
Budget Revision and version Control
![Page 17: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/17.jpg)
Review current or historical budget
information using the Budget
Version History window
Budget Version History
![Page 18: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/18.jpg)
Cost Accumulation-Type of Costs
� Timecards
� Expense reports
� Usage logs
� Supplier invoices
� Inventory –(Material)
� Miscellaneous transactions
![Page 19: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/19.jpg)
Supplier
invoicesPurchase
orders
Self Service time (OTL)
Labor, Expense, and
usages
Transaction import from other
Applications INV, AP
Project
cost
expenditures
Entering Project Expenditures
![Page 20: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/20.jpg)
Optionally enter
Control Totals and
Control Count in the
Amounts region. Use
the Running Totals
and Counts and the
Difference column to
verify actual versus
entered totals.
Optionally enter
Control Totals and
Control Count in the
Amounts region. Use
the Running Totals
and Counts and the
Difference column to
verify actual versus
entered totals.
Enter the expenditure
Ending Date for the
batch. The system
automatically updates
the date to the valid
week ending date.
Enter the expenditure
Ending Date for the
batch. The system
automatically updates
the date to the valid
week ending date.
Enter a unique
Batch name to
identify this set of
expenditures.
Enter a unique
Batch name to
identify this set of
expenditures.
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose the
expenditure
type class as
Time cards for
this batch.
Choose the
expenditure
type class as
Time cards for
this batch.
The status of a
new batch is
always Working.
The status of a
new batch is
always Working.
Enter Time sheet
![Page 21: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/21.jpg)
Enter the date
of the
expenditure
item.
Enter the date
of the
expenditure
item.
Enter the employee
or organization that
incurred the cost.
Enter the employee
or organization that
incurred the cost.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure item.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure item.
Select the
expenditure
type associated
with this
expenditure
item
Select the
expenditure
type associated
with this
expenditure
item
Enter the
quantity-Hours
Enter the
quantity-Hours
Entering Preapproved Batches
![Page 22: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/22.jpg)
Choose the Submit
Button to submit
the Expenditure
batch for approval
Choose the Submit
Button to submit
the Expenditure
batch for approval
After reviewing the
Batch Release the
batch for Cost
distribution
processing or
Rework
After reviewing the
Batch Release the
batch for Cost
distribution
processing or
Rework
The Reverse
Button is enabled
for a released
expenditure batch.
The Reverse
Button is enabled
for a released
expenditure batch.
Status - WorkingStatus - Working
Status – Submitted
for an Unreleased
Batch
Status – Submitted
for an Unreleased
Batch
Status – Release
for an approved
expenditure batch
Status – Release
for an approved
expenditure batch
Preapproved Batch Approval
![Page 23: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/23.jpg)
Enter and submit project
related
Timecards in OTL
Oracle Time and Labor
Approve Timecards
Run Cost Distribution to
Projects
Transaction Import
Oracle Projects
Transfer time to
Oracle Projects
Approved
Timecards
Expenditures
Transaction Import
Interface Table
Oracle Time and Labor
![Page 24: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/24.jpg)
Log –In for Time sheet Entry thru OTL
![Page 25: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/25.jpg)
Time card Layout in OTL
![Page 26: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/26.jpg)
Submit for Approval
Submit for
Approval
![Page 27: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/27.jpg)
Submit for Approval
![Page 28: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/28.jpg)
Approver - Login
![Page 29: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/29.jpg)
Notification to Approver
![Page 30: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/30.jpg)
Time Card Details
![Page 31: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/31.jpg)
Import Time sheet to Oracle Projects
![Page 32: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/32.jpg)
Time sheet in Oracle Projects
![Page 33: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/33.jpg)
Enter Expenses
Enter a unique
Batch name to
identify this set of
expenditures.
Enter a unique
Batch name to
identify this set of
expenditures.
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose the
expenditure
type class as
Time cards for
this batch.
Choose the
expenditure
type class as
Time cards for
this batch.
![Page 34: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/34.jpg)
Details for Expenses
Enter the date
of the
expenditure
item.
Enter the date
of the
expenditure
item.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure
item.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure
item.
Select the
expenditure
type associated
with this
expenditure
item
Select the
expenditure
type associated
with this
expenditure
item
Enter the
Amount
Enter the
Amount
Enter the employee
Name
Enter the employee
Name
![Page 35: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/35.jpg)
Enter Usage Cost
Enter a unique
Batch name to
identify this set of
expenditures.
Enter a unique
Batch name to
identify this set of
expenditures.
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose
Expenditures to
enter the
expenditures and
expenditure items
in the batch
Choose the
expenditure
type class as
Usages for this
batch.
Choose the
expenditure
type class as
Usages for this
batch.
![Page 36: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/36.jpg)
Details of Usage
Enter the
date of the
expenditur
e item.
Enter the
date of the
expenditur
e item.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure item.
Enter the Project
Number and The
lowest level Task
Number to charge for
this expenditure item.
Select the
expenditure type
associated with this
expenditure item
Select the
expenditure type
associated with this
expenditure item
Enter the Hours
(Usage
Quantity)
Enter the Hours
(Usage
Quantity)
Enter the
Expenditure
Organization Name
Enter the
Expenditure
Organization Name
![Page 37: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/37.jpg)
Project-Related Transactions in AP
![Page 38: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/38.jpg)
Project-Related Transactions in PO
![Page 39: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/39.jpg)
Budget Vs Actual Cost (Project Level)
![Page 40: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/40.jpg)
Budget Vs Actual Cost (Task Level)
![Page 41: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/41.jpg)
Budget Vs Actual Cost (Resource Level)
![Page 42: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/42.jpg)
Projects Billing Over view
�Generate Revenue Based on the Actual Cost
�Budget Vs Actual for Revenue
�Generate Invoices for Projects
�Interface Projects Invoices to AR
![Page 43: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/43.jpg)
Accruing Revenue Accruing Revenue
Accruing Revenue:
Oracle Projects generates revenue based on the Actual Cost incurred towards Projects.
Generate Draft Revenue
Review and Release Draft Revenue
Interface Revenue to GL
Revenue generation processes :
1. PRC: Generate Draft Revenue for a
Range of Projects
2. PRC: Interface Revenue to General
Ledger
![Page 44: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/44.jpg)
Revenue review
![Page 45: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/45.jpg)
Revenue Summary
![Page 46: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/46.jpg)
Budget Vs Actual Revenue (Project Level)
![Page 47: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/47.jpg)
Budget Vs Actual Revenue (Task Level)
![Page 48: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/48.jpg)
Generate InvoicesGenerate Invoices
Generating Invoices:
Oracle Projects generates invoices based on the Amount Entered against Individual Milestone.
Generate Draft Invoices
Review and Release Draft Invoices
Interface Invoices to AR
Invoice Generation Process:
• PRC: Generate Draft Invoices for a
Range/Single of Project(s)
• Review & Release draft invoices
(automatic)
• PRC: Interface Invoices to Receivables
![Page 49: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/49.jpg)
Billing Detail
![Page 50: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/50.jpg)
Milestone based Billing
![Page 51: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/51.jpg)
Interface Invoice to AR
Interface Invoices to AR:
The second part of the invoice process is done by accounts receivable. In this process the
amount generated by Oracle Projects are passed to AR via the Auto invoice master program and
the invoice is generated.
Run AR Auto Invoice Master Program for Projects Invoice
![Page 52: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/52.jpg)
Invoice Review
![Page 53: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/53.jpg)
Invoices in AR
![Page 54: 4i HCL Projects Training](https://reader037.vdocuments.mx/reader037/viewer/2022100221/55cf9b91550346d033a691ae/html5/thumbnails/54.jpg)
THANK YOU
4i Apps Solutions Private Limited, Chennai