4 steps to creating a successful project culture

Project Culture

Presented Benny Jones Jr.@bennyjonesjr

linkedin.com/in/bennyjonesjrbennyjonesjr.name

About Me• Director of Web Projects at Embry-Riddle• Work in technology for over 14 years • Work in web technology for over 8 years • Worked for Jacksonville Jaguars during the

dotcom• Personal trainer for a couple of years• Lived all over the world including HS in PI• Co-manage a wellness consulting business

www.activehealthywell.com

Agenda

• Educating Stakeholders• Getting Buy-in• PMO Pros & Cons• Organizational Maturity• Organizational Strategy & Tools• 4 Steps to Initiate Project Culture• Q & A• Sources

Disclaimer

• Not PMP certified• Work in specific niche

industry that may not be applicable to yours

• Do your own research• What I say here is my

own opinion and not my employers

Educating Stakeholders

Process Groups Process ActivitiesInitiation & Planning Develop Charter

Preliminary Risk Assessment

Stakeholder analysis

Communication plan

Project Approach, Processes & Tools

Project Schedule

Project Staffing

Execution, Monitor & Control Monitor & control schedule

Monitor & control scope

Monitor & control budget*

Monitor & control quality

Manage resources

Communication

Manage sponsor & stakeholder expectations

Manage risks

Status Reports

Closing “Signoffs” Approvals to close

Close budget*

Final communications & status reports!!

Lessons learned & archive project documents

Release resources

“Ninety percent of global senior executives ranked project management methods as either critical or somewhat important to their ability to deliver successful projects and remain competitive, according to the Economist Intelligence Unit survey. “

• ~ Economist Intelligence Report: “PMI: The Value of Project Management”

What successful project managers are made of…

1. The gift of foresight 2. Great organization skills 3. They know how to lead – Especially people who don’t report to them

4. Good communication skills 5. Pragmatic and focus on getting work done 6. Empathetic

Reference: http://www.cio.com/article/447182/Six_Attributes_of_Successful_Project_Managers

http://www.cio.com/article/447182/Six_Attributes_of_Successful_Project_Managers

http://www.cio.com/article/447182/Six_Attributes_of_Successful_Project_Managers

““I’m a project manager, not a magician. Magicians have way cooler hats.” - Merlin Mann

Sounds like a lot of fun???

Get Buy-in

• Will management lose power if projects managed by project managers - management may “perceive” loss of power.

• How will project management affect our organization? Customers? People? Profitability? Quality?

Get Buy-in

Get Buy-inHaving the right organizational culture that incorporates project management has the following benefits:

1. Projects will be aligned with corporate strategies, ensuring that business objectives are met.

2. Projects come in on time, so your time to market is improved.3. Projects come in on budget, potentially saving millions each year.4. Projects meet customer expectations so customer satisfaction

levels increase.5. Project teams are more effective and efficient, leading to high

morale and more dedicated staff.

~ Michael Stanleigh is author of the global report: “2010 PMO Global Study: How a Project Management Office Can Improve Organizational Effectiveness”

Organizational Maturity

“...80 percent of global executives believed having project management as a core competency helped them remain competitive during the recession…. adhering to project management methods and strategies reduced risks, cut costs and improved success rates —all vital to surviving the economic crisis.”

~ Economist Intelligence Report: “PMI: The Value of Project Management”

PMO Pros & Cons

Organizational Strategy & Tools

Include:

• The “right” reporting structures for projects.• Project prioritization systems to align projects with

corporate strategies and business objectives.• Developing the ‘right’ Performance Management to

recognize work performed on projects - CMMI.• Integrate Project Management best practices for all

projects – PMO.

~ Michael Stanleigh is author of the global report: “2010 PMO Global Study: How a Project Management Office Can Improve Organizational Effectiveness”

Organizational Strategy & Tools

4 Steps to Change Project Culture1. Create a Project Culture

Steering Committee

2. Communicate the initiative to the organization.

3. Measure the organization’s current culture against the “ideal” project culture.

4. Develop strategies to close the gap between the current and “ideal” project culture.

Sources• http://globe.erau.edu/four-steps-to-creating-a-successful-project-management-office/ • https://www.wrike.com/blog/essential-elements-perfect-project-plan-infographic/ • https://www.wrike.com/blog/7-tips-for-better-meetings-infographic • http://www.projekti-instituutti.fi/en/organizational_development • http://www.projektinstituutti.fi/en/organizational_development/creating_conditions_for_success• https://www.bia.ca/productive-project-cultures.htm • http://blog.capterra.com/surprising-project-management-statistics/• http://www.slideshare.net/eraiyayi/the-value-of-a-pmo-and-how-to-measure-it • http://www.cio.com/article/2441862/project-management/why-you-need-a-project-management-

office--pmo-.html• http://www.keyedin.com/keyedinprojects/article/why-pmos-fail-5-shocking-pmo-statistics/ • http://agilepainrelief.com/notesfromatooluser/2010/05/agile-retrospectives.html#.VX-IjEbzPwA• http://www.keyedin.com/keyedinprojects/article/7-characteristics-of-a-best-in-class-program-

management-office-pmo/ • http://www.cio.com/article/2862078/project-management/how-to-align-projects-management-with-

your-business-strategy.html • http://blog.capterra.com/surprising-project-management-statistics/ • http://www.capterra.com/project-management-software/ • http://www.capterra.com/project-management-software/#infographic

4 steps to creating a successful project culture

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