3 0 project execution plan hgu tender -...

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HINDUSTAN PETROLEUM CORPORATION LIMITED

MUMBAI REFINERY

DHT PROJECT – HGU UNIT

LEPCC

PART : I

SECTION : 3.0

TITLE : PROJECT EXECUTION PLAN

DOCUMENT NO. 44LK-5100-00/N.02/0010

Rev No. Issue Date Pages Rev Description Prepared By

Checked By

Approved By

0 16-Aug-08 54 Issued for FEED HAS BBD BBD

1 12-Dec-08 54 Issued for Technical Amndt no. 1

HAS BBD BBD

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54

TABLE OF CONTENTS

1.0 PREAMBLE 3 2.0 OBLIGATIONS & RESPONSIBILITIES 7 3.0 PROJECT MANAGEMENT AND EXECUTION 132 4.0 PROJECT PROCEDURES 354 5.0 ORGANISATION 367 6.0 COMMUNICATION 369 7.0 MEETINGS 364 8.0 TRAINING OF OWNER’S PERSONNEL 50 9.0 COMMON IT FACILITIES 363

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1.0 PREAMBLE

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1.0 PREAMBLE

Hindustan Petroleum Corporation Limited (HPCL) is India's second largest integrated oil refining and marketing Company. HPCL is a Navratna, because of its infrastructure and large network, a pride of place accorded by the Government of India to nine public sector companies in recognition of their excellent services, global potential and commitment to the nation's growth.

As per auto fuel policy of GOI, Refineries should be capable to supply EURO Ill/EURO IV quality of fuel (MS/Diesel). Presently refinery is producing diesel with Euro II /III specification through the existing Diesel Hydro Desulphurization unit (DHDS). However to cater to the Euro-lll / IV & Ultra Low Sulphur specification diesel product in future, Mumbai Refinery (MR) intends to install DHT unit of approximate capacity of 2.2 MMTPA.

HPCL Mumbai refinery is located in Mahul, Mumbai 400 074.

HPCL have appointed M/s: Jacobs Engineering India Pvt. Ltd. (Jacobs) as their Project Management consultant (PMC) for this project.

The above mentioned project consists of Process Units - ISBL (Inside Battery Limit), OSBL (Outside Battery Limit) and Offsite facilities. The Process Unit (ISBL) consists of the following units:

1) Diesel Hydrotreater Unit (DHT), 2) Hydrogen Generation Unit (HGU) 3) Sulphur recovery Unit (with Tail Gas treatment) (SRU+ TGTU) 4) Amine regeneration Unit (ARU) 5) Sour water stripping unit (SWS)

HPCL intends to execute Hydrogen Generation Unit (HGU) on Lump Sum Turn Key (LSTK) Basis. HPCL are interested in appointing a Contractor to select Licensor to provide Technology for the Hydrogen Unit, Engineering, Procurement, Construction and Commissioning (LEPCC route) to undertake & carryout the activities, as indicated with this tender document on LSTK basis.

The following section furnishes the Project Execution Plan for the Plant / Units covered in this Package on LEPCC concept. The detailed Scope of work for the LSTK contractor is indicated in relevant FEED documents / sections attached in part III of tender document, however the broad scope of work or the LSTK contractor shall include (but not limited to ):

• Selection of licensor to provide best proven Technology for HGU unit

• Basic Engineering Design Package from Licensor (BDEP)

• Residual Process design and engineering

• Soil investigation

• Micro grading, approach roads, culverts, paving etc. as applicable 1

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• Detailed design and Engineering

• Project Management and Supervision including HSE

• Procurement / fabrication and supply, including spares

• Expediting and Inspection, including appointing and coordinating with Third Party Inspection Agency wherever applicable.

• Route Survey for ODC equipment

• Insurance. Transportation of all equipment / material to site

• Storage yard / ware house out side the refinery, including watch and ward.

• Prefabrication, all preparatory work, painting, coating etc. for all spools and other items in fabrication yard, out side refinery premises

• Construction/ assembly / installation including unavoidable welding works at site.

• Obtaining all statutory approvals

• Testing, Pre commissioning and commissioning

• Performance guarantee test run (GTR) lead by Process licensor

• Training of HPCL personnel

• Final Documentation & project close out

The Project Execution Plan describes the methodologies to be adopted for various activities required to be carried out for the successful completion of the package. The project implementation philosophy for the contract performance shall be followed by the LSTK Contractor keeping in view the parameters defined in the various sections of the project execution plan and as per Special Conditions of Contract. However, these are not limited to the Project and construction management procedure and technique as enumerated in various sections under project execution plan, but, favoured as an adoption of constructive and affirmative approach to the whole action plan by adapting the conceptual, innovative and professional skill to achieve project completion in sequential and phased manner within contract schedule

The LSTK Contractor shall firm up their action plans and develope various information as asked for in Instructions to Bidders depending upon the requirements of project implementation philosophy to be adopted to achieve the stipulated completion of the project as per time schedule under the contract provision(s).

Some important Points for Bidders:

1. The unit / facility are located in Existing Refinery Area with well-defined battery limits as shown in Plot Plan drawing. It is envisaged that the activities of the Contractor would be confined within the battery limits and all utilities and process lines would be made available to and by the LSTK Contractor at the battery limits as defined.

2. Adjacent to HGU unit, other ISBL units, to be executed by others, are located. The LSTK contractor will have to coordinate / interface with other contractors thru HPCL / PMC, as necessary, for smooth execution of his work.

A common pipe rack within ISBL unit, running across HGU unit and other process units located adjacent to the HGU unit, is envisaged, as indicated in the unit plot plan, included in this tender document. The LSTK contractor will be required to coordinate

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with other contractor thru HPCL / PMC to define and agree on tie ins for such common structure and pipe line to be run on the common pipe rack structure.

3. The Plot plan / Unit Plan provided along with this document is based on the initial planning and is for information and general guidelines. Bidders are requested to develop the layouts further and prepare detailed equipment layouts with in the area earmarked for the Unit and obtain HPCL / PMC approval.

4. It is to be noted that there is a space constraint in HPCL refinery. The layouts to be generated for the unit should be done on the basis of optimum area requirement. The layouts should meet OISD requirements.

5. Due to this it is required and mandatory upon the bidders that their fabrication yard, storage and warehouse shall be located outside the refinery limits. Permits / permission shall be obtained from refinery for carrying out any work and utmost care should be taken in safety of the personnel, machinery and also of the existing running plant/units/equipment for ensuring a safe working conditions.

6. Bidders should note that the new HGU unit is located near various existing operating facility. Bidders to provide necessary safety precautions, including adequate barricading around existing facility, to avoid any unsafe situations, while working / carrying out welding in the new plant.

7. Since it is a new plant coming up in a running refinery and due to space constraint therein, it is required upon the bidders to carry out the prefabrication of piping / plates / structural etc. and painting / coating outside refinery premises to the fullest possible extent.

8. The buildings for common sub-station and satellite rack room (SRR) are free issue to bidders. The procurement, erection, installation and commissioning of other facilities / items to complete the facility and make it usable for satisfactory commissioning of the plant are included in bidders scope. The details are separately mentioned in scope of work and job specifications.

9. Due to space constraint, Bidders are also required to bring ready mix concrete from batching plants outside of refinery instead of preparing concrete inside running refinery. They are requested to indicate the same in their bill of materials clearly.

10. Wherever as-built drawings are not available, bidders shall take physical measurements wherever necessary to carryout engineering, procurement, construction etc.

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2.0 OBLIGATIONS AND RESPONSIBILITIES

2.0 OBLIGATIONS & RESPONSIBILITIES

2.1 GENERAL The LEPCC - LSTK Contractor responsibilities, detail scope of work & supply are

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covered elsewhere in the bid document to be read in conjunction with all the of the

FEED document.

2.2 LICENSOR, TECHNOLOGY, PROCESS Process document enclosed in Part-II of bid document are for basic guidelines to be

followed for Residual and detailed process Design associated with Licenser (selected by the LEPCC – LSTK contractor) supplied Basic Engineering Design Package (BEDP) including co-ordination with Licenser. Detail Engineering, further upgrading of licenser’s PIDs & other process related documents up to “Approved for construction” (AFC) stage & further up to As-built stage, adherence to OISD & other safety norms with reference to existing refinery designs & modifications to be carried out on process package, leading to successful commissioning of the Plants/units covered under this contract, are in LEPCC - LSTK contractor’s scope.

2.3 ENGINEERING Scope of work includes Process Licensor’s BEDP package, residual process

engineering, detailed engineering, preparation of engineering drawings for manufacturing, fabrication and construction as well as engineered data sheets making use of standard specifications, standards, design guides enclosed in bid document, complete in all respects for successful execution and commissioning of the plant.

Specifications & drawings, codes to be followed for different type of work shall be as per Part-V & VI of bid document.

Designing and detail engineering required for completion and satisfactory

commissioning of the Project in totality is part of the LEPCC scope. Engineering

required to be done by the Contractor may arise singularly or in combination be it

manufactured / fabricated / purchased items / construction / commissioning / statutory

requirements, Govt. Regulations / safety requirements, site conditions, interface with

other contractors. Resultant total procurement and construction, installation & testing,

insulation, painting and commissioning are also the scope of Contractor.

2.4 PROCUREMENT Contractor's scope includes ordering, all import formalities, fabrication/purchase of

equipment and materials, port clearance, packaging and transportation to site, stores management which includes preservation and storage-of equipment and materials. Vendor’s manuals relating to installation, commissioning, operation and maintenance and all inspection test certificates should be necessarily sent along with the equipment. Before ordering, clearances for technical portion would be taken from Jacobs in respect of items defined elsewhere in the contract. Other equipment and materials can be ordered without referring to Jacobs as long as ordering is in accordance with data sheets, drawings, standards and specifications. Any item / ordered which does not conform to the contractual requirement identified at any stage of the project shall be rejected. Replacement/modification and the cost impact, project delay arising out of this shall be to the account of Contractor. Whenever clearance is to be taken, it would be necessary to submit copy of technically acceptable offer, along with technical analysis and acceptance recommendation.

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Procurement and supply of commissioning spares as necessary and mandatory spares as mentioned in Bid Document are also part of scope. Contractor should also quote spares for two years operation and maintenance. Owner will decide later on for ordering of spares.

2.5 CONSTRUCTION AND INSTALLATION The Contractor’s scope covers design, detail engineering, construction, installation and

commissioning of the complex as per P&lDs, Data Sheets, Drawings, Standards, Specifications, Codes, Statutory and State regulations. Supply of construction materials, labour, labour supervision, tools, tackles, consumable materials and accessories not specifically mentioned herein but nevertheless necessary, as per Jacobs for the construction, installation, testing and commissioning of the complete system including the cranes or any other material handling equipment are also part of the scope.

2.6 PRE-COMMISSIONING & COMMISSIONING The Contractor’s scope covers supply and initial fill of all lubricants, Catalyst and

chemicals, consumables, and spares required for start-up up to handing over of the

plant. Pre-commissioning and commissioning services including licensor’s team are in

Contractor’s scope of work. The scope also includes providing technical

experts/technician for critical equipment and equipment supplier(s) representative(s) for

commissioning supervision full particulars shall be indicated along with the bid. The

check list will be prepared and given by Licensor for the licensed unit prior to

mechanical completion to contractor for carrying out rectification as required. Pre-

commissioning and commissioning activities will be carried out in presence of and by

Licensor. Detailed write up enclosed for compliance. (Refer Part-I, Section-7).

2.7 POST COMMISSIONING

The scope covers assistance in operation, maintenance and assistance in operating the

plant for a period of 4 weeks reckoned from the date of successful commissioning for

stabilizing the plant, performance guarantee runs, handing over the plant to Owner.

Contractor shall depute sufficient supervisory personnel having requisite qualification

and as per Man Power Chart agreed by Owner/PMC.

2.8 FREE ISSUE MATERIALS

No material / items shall be supplied by Owner / PMC as free issue.

2.9 QUALITY ASSURANCE The desired quality is to be met for different activities at various stages of the unit. The

quality checks by Owner and Consultant could be of audit type / involvement at a few

stages. Contractor is required to submit detailed Quality Control (QC) measures to be

adopted by him for all stages / types of activities. Detailed write-up enclosed for

compliance.

Facilities at shops / site / engineering office for carrying out quality checks by Owner /

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PMC, shall be provided / organized by the Contractor.

2.10 STATUTORY APPROVALS/STATE REGULATIONS Statutory regulations as required during pendency of the contract shall be adhered to

for Technology, engineering, preparation of drawings and documents, fabrication and

manufacturing and purchased items, construction & commissioning and handing over.

Documents as required shall be generated and obtained approvals by Contractor.

State regulations as applicable for different phases of the project shall be adhered to by

the Contractor.

Statutory approval from any authority as per-statutory rules and regulations of

Central/State Government shall be Contractor’s responsibility unless otherwise

specified in bid documents. The application on behalf of the Owner for submission to

relevant authorities along with copies of required certificates complete in all respects

shall be prepared and submitted by the Contractor well ahead of time so that the actual

construction/commissioning work is not delayed for want of approval/inspection by

concerned authorities. The inspection of the works by the authorities shall be arranged

by the Contractor and necessary Co-ordination and liaison work in this respect shall be

the responsibility of the Contractor. Statutory fees paid, if any, for all inspections and

approvals by such authorities shall be reimbursed by Owner.

Any changes / additions required to be made to meet the requirements of statutory

authorities shall be carried out by the Contractor without any extra cost to Owner. The

inspection and acceptance of the work by statutory authorities shall however, not

absolve the Contractor from his responsibilities under this contract.

2.11 PROJECT MANAGEMENT The Project Management services will include Planning, scheduling, monitoring,

progress reporting, quality assurance and quality control and overall Project

Management functions. Contractor shall nominate a Project Manager who will be

responsible for the total scope of work under this contract and shall respond to Owner

and Jacobs Project Managers on all matters relating to this contract.

The Contractor is expected to execute the work/services under this contract on TASK

FORCE concept with a dedicated team of specialists who will be responsible and

respond to the Project Manager. The Task Force shall be so organized as to give

effective management and control of various services to the Project Manager.

2.12 ORGANISATION The organization up to working level including period envisaged for different phases of

the Project engineering, ordering, follow up for manufacture of equipment, clearances,

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transportation, inspection of equipment and materials, warehousing. Safety,

construction, commissioning and co-ordination management will be submitted along

with the bid. Bio-data/ details of key personnel will also be included.

2.13 SAFETY All measures required for safe construction including OISD norms are to be considered

and are to be approved by Owner/PMC before commencement of works. Besides, all

personnel employed on the job are to follow safety requirement of Owner/PMC and

state regulations as applicable from time to time. Safety Plan (HSE Plan) and a list of

safety implements/equipment proposed to be used by the Contractor , are to be

submitted along with the bid. Safety report generation as per rules and as required by

Owner/PMC are to be adhered to.

OISD guidelines for safety practices during construction (latest edition) should be

followed.

2.14 SEQUENCE FOR DECISIONS Along with bid submission, it is necessary for the Contractor to bring out variation, if

any, in relation to data sheets, drawings, specifications standards, codes and scope.

Deviation to any contractual clauses shall be advised and clarifications sought. For

those items, which arise during execution of the project, the stringent

specification/standards shall be applicable, and shall be binding on the Contractor. P &

IDs and scheme drawings shall be basic documents for reference. In case of conflict for

any specifications, data sheets, Owner/PMC decision shall be final.

2.15 VENDOR LISTS All items required for the Project are to be purchased from approved vendors. Owner /

PMC approved vendor's list is enclosed. Wherever such details are not available,

vendor list is to be proposed by the Contractor and clearance obtained from Owner /

PMC before initiation of ordering process.

2.16 WASTE DISPOSAL/SCRAP ETC. All waste generated which could be surplus earth after use and or surplus construction

materials will be disposed off in a safe manner from time to time as directed by

Engineer-in-Charge and high standard of house keeping shall be maintained.

2.17 STANDARDS & SPECIFICATIONS Clauses in Jacobs Standards and specification will get superseded automatically by

clauses mentioned in special conditions of contract. The various activities mentioned in

Jacobs – specifications and standards shall be performed by Contractor and not

Jacobs. Indian Standards wherever mentioned can however be substituted by

International standards, subject to their prior approval by Jacobs.

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3.0 PROJECT MANAGEMENT AND EXECUTION

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3.0 PROJECT MANAGEMENT AND EXECUTION

3.1 PROJECT MANAGEMENT

3.1.1 Overall plot Plan, unit plot plan and overall proposed implementation schedule are

issued by Jacobs. These will form the basis for development of detail drawings and

overall Project schedule of the plant by Contractor.

The Contractor is required to organize his services in a systematic manner to ensure

execution and completion of the unit as per the schedule.

3.1.2 In order to achieve uniformity in execution of various activities, the Contractor is required to carry-out engineering, procurement, tendering, construction supervision and management, planning, scheduling, monitoring, reviewing, reporting, and Overall Project Management activities as per Standards, specifications, requirements and agreed procedures.

All activities to be performed/services to be rendered by the Contractor under this

Contract shall be monitored by Owner/PMC and will also be subject to periodic reviews

by Owner/PMC. The Contractor shall facilitate such reviews/monitoring by Owner/PMC.

3.1.3 Immediately after the award of job, a kick-off meeting will be held to give final shape to

the modalities and procedures to be adopted for execution of the contract based on the

enquiry document, commitments made by the Contractor and subsequent agreements

reached with Owner / PMC and Contractor during negotiations. The kick-off meeting

will be attended by key members of Owner / PMC, Contractor and the Process

Licensor. This will address all necessary details and arrangement between Owner /

PMC the Contractor and the Process Licensor.

3.1.4 English language and Metric Units shall be used in all documents, drawings, reports,

correspondences etc. under this contract.

3.2 RESIDUAL DESIGN AND DETAIL ENGINEERING

3.2.1 Experience Criteria for Engineering

For carrying out Residual Process Design and Detailed engineering the Bidder shall

meet the following experience criteria:

a) The Bidder shall have successfully executed through EPCC route and as EPCC

contractor with single point responsibility involving total project management, basic

engineering, detailed engineering, Procurement, Supply, Construction &

Commissioning for Process Unit(s) on LSTK basis in the Hydrocarbon Sector

(Refineries or Petrochemicals) or Fertiliser - gas/oil based. This EPCC contract of

the plant should have been completed by the applicant within10 (ten) years period

prior to due date of submission of Bid Document and the period of 10 years shall

include the successful normal operation for at least 1 (one) year as on the due date

of submission bid. The Bidder shall possess experience of 3D modelling of the

referenced Unit or any other process Unit in Hydrocarbon Refinery, Petrochemical

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Complex using PDS / PDMS software.

b) In case if above experience criteria is not met by the Bidder themselves, the Bidder

may engage an engineering sub-contractor who singly meets the above experience

criteria under 5.2.1a. In such a case, the Bidders shall locate their personnel at the

design center of the engineering sub-contractor to control, monitor and approve the

engineering design work / deliverables of the engineering sub-contractor prior to

their issuance for review/ site construction. The proposed engineering sub-

contractor shall be identified by the Bidder in the bidding stage which shall be

subjected to acceptance by Owner / PMC

c) In case of Engineering being done by Bidder’s Engineering sub-contractors, the

Bidder shall locate their Lead Engineers of the respective disciplines viz. Civil,

Structural, Pressure Vessels, Static and Rotating equipment, Piping, Electrical and

Instrumentation, Piping stress analysis, Process, Project Control along with Project

Manager at the Design Centre (Office) of the engineering sub-contractor to control

monitor and approve the engineering Design work / deliverables of the engineering

sub-contractor prior to their issuance for Review / Site construction. All interactions

on Design / Review / Discussions with Owner / PMC / Owner’s representative shall

be done under single point responsibility of the Bidder.

Bidder shall furnish all details of Engineering sub-Contractor to justify that the

Engineering sub-Contractor meets the above qualification criteria. The “Technical

Questionnaire” shall be submitted by the Contractor duly filled in together with the

proposal. (Refer Part-I – Section-1.7)

d) Bidder to note that in such a case, Residual Process Design / Detailed Engineering

shall be carried out by the specified Engineering sub-Contractor defined in the Bid.

No further subcontracting shall be permitted.

3.2.2 In case Engineering is carried out by a specified Engineering sub-Contractor, the Bidder

shall be the single point agency responsible who shall approve all the drawings /

documents made by Engineering sub-Contractor before submission to the Owner /

PMC for review. All interactions on Design / Review / Discussions with Owner / PMC

shall be done under the single point responsibility of the Bidder.

3.2.3 Engineering shall be carried out only at the Contractor’s / Engineering sub-Contractor’s

Design Office with adequate strength of Technical Personnel and support design aids.

Multiple / Engineering Centres are not permissible.

3.2.4 The Contractor / Engineering Sub-Contractor shall extensively use for Design, latest

software including 3D modelling with PDS / PDMS software.

3.2.5 The Contractor / Engineering Sub-Contractor shall furnish complete details of the

available engineering facilities, organisation manpower and design aids (both hard and

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software) proposed to be deployed for the engineering activities at the design centre.

3.2.6 Contractor shall depute Piping Lead Engineer to Engineering Sub-Contractor’s Design

Office in time during analysis of all critical piping and reports are to be reviewed and

vetted by Contractor’s Lead Piping Stress Engineer.

3.2.7 Field Engineering Cell:

At around 70% engineering progress at Contractor’s / Engineering Sub-Contractor’s

design office, The Contractor and the Engineering Sub-Contractor shall position at

worksite, a field engineering cell consisting mainly of Engineers from Process, Civil,

Structural, Piping, Equipment (Static and Rotating) followed by Electrical and

Instrumentation who have carried out the design at the design centre. The cell is

established.

a) To closely co-ordinate with site construction group to resolve any issues /

mismatches related to design and construction and to provide additional

drawings / documents as required.

b) To take action on the Owner / PMC / Licensor’s Technical audit reports

Other specialists as required shall also be deputed. The field engineering cell shall be

equipped with all the design aids and effective communication network facilities with

their home office design centre shall be established.

3.2.8 Contractor shall also transfer to Work site all the required hardware and software

(including 3D system and workstations) for carrying out any rectification and issue

revised documents in the field.

3.2.9 Contractor shall make available their Lead discipline engineer with adequate experience

for technical discussions and clarification at Owner / PMC office as and when required.

3.2.10 Contractor shall arrange for adequate number of positive material identification (PMI)

equipment to verify the bulk materials at site. If any material is found defective the same

shall be replaced by the Contractor without any cost or time impact to the Owner.

3.2.11 Engineering Procedure

Contractor shall submit for approval his proposed engineering procedure. All of

Contractor’s Engineering documentation shall have been subjected to Contractor’s own

internal review and approval procedures prior to formal submission to Owner / PMC.

Contractor’s review comments and approval code shall be marked on vendor and

Subcontractor drawings before submission to Owner / PMC for review.

To this end all Contractor’s engineering documentation shall be divided into classes,

which shall be subject to various review and approval procedures mentioned elsewhere

in the bid document.

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 Drawings / documents listed therein are not exhaustive. Based upon Master Document

Index (MDI) prepared by Contractor, Owner / PMC may revise the list of documents for

Review / Approval.

3.2.12 Master Documentation Index (MDI)

Contractor shall prepare and update the MDI. The MDI shall comprise a register of all

Engineering documentation to be prepared by Contractor and subcontractor and shall

provide the following details in respect of each document.

� Document Reference Number

� Title

� Transmittal Number ) For each revision

� Planned Date for issue ) Issue for Internal Comments

) Issue for Owner / PMC Comments

� Forecast date for issue ) Issue of Tender / Enquiry

) Issue of Contract / Purchase Order

� Actual date of Issue ) Issue for design / Construction / As Built

� Document revision number

� Due date for comments

� Review date (for each revision)

� Approval date (for each revision – where applicable)

� Document Class

Deviations from schedule dates shall be clearly marked so that these can be easily

recognised. Exception reporting shall be provided to identify drawings overdue and

drawings to be returned from Contractor / Owner / PMC.

Selective reporting shall also be available to allow for identification of drawings per area

/ unit / class etc.

A copy of the MDI updated to show current status shall be provided weekly but also

included in the Monthly Report.

3.2.13 Documentation Format

a) All documents shall be in the English Language.

b) All dimensions and other units of measurement shall be in Sl or Sl recognised units

except

� Pipe sizes in inches and stud bolt diameter in metric units. � Where specified otherwise in the Technical specifications.

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c) Drawing sizes shall be ISO Standard. When submitted, copies of all documents

larger than A4 shall be folded to size A4, A0 and A2 drawings sizes shall not be

used.

Contractor shall prepare A3 size edge bound sets of key drawings and documents

normally produced in A1 format i.e. P&IDs, PFDs, area plot plans etc.

d) Where reproducible are required for documents A3 and larger, these shall be

plastic not thinner than 0.0005 mm. When submitted reproducible must not be

folded, but shall be sent in tube.

e) In addition to hard copy contractor to submit electronic copies, in native file, with

proper identification.

3.2.14 Document Identification

- Each document shall have a title block providing as a minimum the following

information. The title block layout is to be approved by the Owner / PMC.

� Owner name and logo.

� PMC name and logo.

� The document number (refer 5.2.15)

� Contract No. 44LK5100

� Contractor Job reference number

� The date and revision number of the document

� The purpose of issue or revision of the document

� The title of the document, including the Contract name

� The project name

� The unit number

� The signature or initials of the persons who drafted, checked and approved the

document (for each revision)

� Space for approval of each revision

- Any revision to a document after first issue to Owner / PMC shall be clearly detailed

as such on the document and in the revision box. Revisions shall be indicated by

means of a revision triangle and a cloud or balloon where appropriate. Previous

revision indicators shall be removed except in the revision box. Once issued to

Owner / PMC, the document number shall not be changed or re-used.

3.2.15 Document Numbering

a) All deliverable drawings and documents will be given a unique number to identify

each item for inclusion in the Master Document Index.

b) Contractor shall submit document numbering system for approval. Contractor shall

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indicate how Owner/PMC, vendor or third party drawings will be incorporated into the

system.

c) Contractor shall also submit his Document control procedure for Review and

Approval.

Such procedure shall cover the classification of drawings, their distribution, internal

approval. Approval control of revisions, identification of deliverables, control of

cancellations, storage and retrieval etc. Contractor shall indicate how Owner / PMC,

Vendor or third party drawings including “As Built” will be incorporated into the

system.

3.2.16 Engineering Documentation Distribution Chart

Contractor shall establish a liaison office in Mumbai for smooth and timely

transmission of Contractor’s / Vendor’s documents to Owner / PMC.

For any discussions / meetings the Contractor shall deploy their representatives /

engineering specialists to PMC office as and when required.

Contractor shall develop in liaison with Owner / PMC a distribution chart of all

documents issued by Contractor to Owner / PMC and their parties based upon the

Master Documentation Index. (Refer item 5.2.12)

Owner / PMC may require documents to be forwarded to Statutory Authorities from

time to time. In such case, Owner / PMC will inform Contractor of the number of

required copies and address.

3.2.17 Review of Contractor’s Documents

As part of Quality compliance, Owner / PMC will review during the Engineering

Phase, the following Contractor’s documents:

a) Technical Bid Analysis / Evaluation Reports for major / critical equipment (Refer

Part-III for details)

b) Purchase Requisitions before order placement for equipment / items

Contractor / Vendor Documentation as identified in Part III of bid document.

3.2.18 Design Modifications / Deviations

Owner / PMC will not accept any deviation from the Drawings and Specifications,

however, in the event that Contractor wishes to propose a modification to the

Drawings and / or Specifications under exceptional circumstances he shall initiate

and obtain approval prior to effecting any such modification.

Such Approval shall be obtained by means of a “Waiver / Deviation Request”. All

modifications / Deviation Requests shall have been approved by Contractor’s Q.A.

Department prior to issue to Owner / PMC.

The Deviation Report shall be circulated to each of the Parties which reviewed the

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initial document for AFC Approval / review.

The Deviation Request shall describe the proposed modifications / deviations in

detail and shall be accompanied by marked up documents as necessary.

Upon receipt, Owner / PMC shall proceed with its review of the Deviation Request

and on completion of the review sign the form for Approval or non-recommendation

as appropriate and forward it to Contractor.

In the event of Approval of a Deviation Request, its reference number shall be stated

in the revision description column of the document title block.

3.2.19 Availability of Hard Copies of Documentation

At each location where Owner / PMC have an office within or adjacent to Contractor’s

office, Contractor shall provide documentation handling and storage facility with

sufficient personnel to keep up-to-date all Documentation available to the Project.

Such facility shall be available at all normal working hours for Owner / PMC to use. It

shall provide latest documents for examination and copying facilities free of charge.

3.2.20 a) Safety and Technical Audits

During the performance of the work, Owner / PMC shall perform or have

performed by Process Licensor or any designated third party, safety and

technical audits as Owner / PMC deems appropriate for any or all aspects of the

work. Contractor shall extend his full co-operation to the Owner/ PMC/ 3rd Party

Audit Team and shall make available all necessary documents, service and

facilities at his own cost to enable the proper performance of such audits. After

reviewing the reports prepared by the Audit Team, Owner / PMC may instruct

Contractor to perform modifications to correct deficiencies as identified in such

reports, without cost and time impact to Owner. Upon completion of erection and

before commissioning, audit by OISD team will be conducted. All works required

to fulfil the requirement of OISD shall be carried out by the contractor at no

additional cost to the Owner before commissioning.

Contractor shall perform Engineering Design Audits by independent personnel

from within its own organisation or third party. Such engineering Design Audits

shall be performed at the 30 percent, 60 percent and 80 percent engineering

progress completion. He shall arrange to audit the sub-Contractor in case the

engineering is carried out by a sub-contractor.

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 Contractor shall arrange to have construction safety audits performed at one

month from the start and thereafter every 3 months of construction work at the

worksite. Such Construction safety audits shall be performed by his own non-

project personnel or by an independent approved third party. Contractor shall

provide written reports on the results of all such engineering design audits and

construction safety audits to Owner / PMC and perform all modifications to

correct deficiencies as identified in such reports, without cost and time impact to

Owner.

Nothing in such audits nor Contractor’s compliance therewith shall relieve

Contractor of any of its obligations under the Contract.

b) Design Review

Contractor shall develop necessary Design Verification Plans (DVPs) for various

deliverables and shall submit the plans for the approval of Owner/PMC. DVPs

are subject to updation as required. Review such as Independent Design

Review, Constructability Review, Safety Review shall be held at various stages

of engineering, In addition, HAZOP reviews shall be carried out at appropriate

stages of engineering and construction.

Results of all such reviews and actions taken there of shall be recorded for any

further review/audit by Owner / PMC.

3.2.21 Engineering Plant Models

Contractor shall provide a 3D CAD engineering plant model providing 2D AutoCAD

outputs. The hand-over to Owner shall consist of soft wares all database and

drawing information as well as symbol library and piping specification data.

Contractor shall refer to Attachment - for details on “Requirements for 3D modelling”

mentioned elsewhere in Bid document.

Contractor shall arrange at his cost for one (1) PDS / PDMS workstation at PMC

office during 3D modelling discussions and reviews as and when required.

3.2.22 Not Used

3.2.23 Of the total drawings, a broad list of drawings / documents required to be prepared

by the Contractor for review and approval by Owner / PMC is given in the bid

document. Obtaining such approvals shall be the responsibility of the Contractor.

Such review and approval by Owner / PMC shall, however, not relieve the Contractor

of his responsibilities.

Contractor shall prepare a detailed schedule for preparation and submission of

drawings at the beginning of the contract which shall be approved by Owner / PMC.

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3.2.24 For achieving the contract schedule it may be necessary in some cases to prepare

the drawings in stages and release it for construction so as to take up simultaneous

execution of detail engineering and construction. Any revision involved for the above

is included in the scope of work of the Contractor. Also any change required to meet

site conditions/statutory requirements shall have to be carried by Contractor at no

extra cost.

3.2.25 The Contractor is required to organize a Task Force of dedicated specialists from

each discipline under a Project Engineering Manager who will be assisted by a

Project Engineering Co-ordinator. The project engineering co-ordinator shall co-

ordinate all design and engineering activities and interact with the Purchase,

Inspection, expediting, tendering, planning, construction and project groups.

The Project Engineering Manager shall be responsible for co-ordination between

design groups and issue of documents as per the schedule.

There shall be a dedicated safety lead and a constructability engineer who shall co-

ordinate all safety and constructability reviews respectively.

3.2.26 Plant design, detailed engineering and construction shall be based on good

engineering practices. Lists of applicable codes, standards, mandatory requirements

and statutory regulations to be used in design and construction are given in various

Engineering Design Basis, Job Specifications and Process Package.

3.2.27 Drawings / Documents / Material Requisitions etc. which are to be generated by

Contractor shall be numbered as per the agreed Document Numbering Procedure

for details refer Clause 5.2.15.

3.2.28 Home Office engineering support of Contractor shall be provided to site during

construction including deployment of engineering specialists for field engineering as

and when required by Contractor.

3.3 PROCUREMENT

3.3.1 The procurement services to be provided by the Contractor shall cover the

purchasing, inspection, expediting, custom clearance and transportation activities.

The reporting system shall be utilising computers and well tested procurement

tracking systems.

3.3.2 Purchase

The Purchase activities will cover all equipment and materials required for completion

of the WORKS.

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 The purchase group shall consist of adequate number of experienced and qualified

Purchase officers commensurate with the number of Material Requisitions to be

handled and the time schedule for ordering.

Purchasing activities shall be co-ordinated by an experienced purchase co-ordinator.

a) General

− The costs of all equipment, bulk materials and services as well as all packing

costs, insurance, import and export permits, shipping and transportation

costs, handling costs, port charges, duties and taxes imposed on locally

available and or locally assembled equipment, material and services shall be

the responsibility of Contractor.

− Within twenty one (21) days following effective date of contract, Contractor

shall submit his proposed Procurement Procedure relating to the bidding,

evaluation, purchasing, expediting, inspection and transportation of materials

and equipment to be incorporated in the work and covering but not limited to

the activities described above for approval and incorporation in Contractor’s

Project Procedure. The plan shall include a sample of each standard format

to be used for such activities.

− Contractor shall follow his regular purchasing practices and procedures

except as per the requirement of the contract including this section, which

may require modification to such practices and procedures.

Procurement Plan – Contractor shall prepare and submit to Owner/PMC a

Procurement Plan which outlines organisation, methodologies and procedure

to be implemented by Contractor for carrying out all procurement and related

activities required by the Contract.

− Contractor shall prepare and issue a Procurement and Material Status Report

on a fortnightly / monthly basis, incorporating critical data and information

from each detailed purchasing report. The exact format and content of this

summary report shall be subject to approval. However daily / weekly reports

are to be submitted on need basis / critical items.

− Owner / PMC reserves the right on a case by case basis and upon notice to

Contractor to deviate the review procedure specified above.

− Owner / PMC reserves the right to attend any Contractor meetings with

Contractor’s, Sub-Contractors or vendors. Contractor shall give Owner

sufficient notice to allow Owner / PMC to attend such meeting. Upon Owner /

PMC request at any stage of design, fabrication or installation, Contractor

shall organise and attend meetings with sub-Contractors or vendors.

− Within one month of the effective date, Contractor shall produce a list of items

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to be imported with their details including estimated value of contract. This list

shall be updated with latest quantities and estimated / actual forecast / actual

delivery schedules every month or at a frequency as determined by the

Owner / PMC.

b) Purchase Orders

General

− All Purchase Orders shall be strictly administered in accordance with the

Contract and the Project Procedures. The Purchase Order format shall be

submitted for approval.

− Purchase orders shall include, where appropriate, a statement that the

Material concerned is subject to the requirement of applicable law or statutory

regulation and shall include the relevant procedure to be followed by the

vendor.

− Purchase Orders shall include when appropriate a statement that the material

concerned is subject to inspection by Contractor, Third Party and Owner /

PMC and that Contractor and Owner shall have access to the vendor’s works

during all stages of manufacturing and testing.

− Purchase order shall include the necessary clause for QA / QC requirements

to be followed by the Vendor.

− Contractor shall give close consideration to the need for standardisation to

restrict the number of types and sizes of items in the complex in order to

simplify maintenance and reduce spare requirements.

− Contractor shall specify the same oil and grease for all equipment lubrication

to the extent possible preferably of Hindustan Petroleum Corporation Limited

manufactured products depending on availability of the same.

− Contractor shall ensure that all required documentation for final importation of

Materials and Work to the facilities is prepared and submitted to Owner or the

appropriate authority in a timely manner prior to the intended date of

importation.

− Purchase Orders shall include, where appropriate, a statement that vendors

shall ensure the availability of spare parts in accordance with the provision of

Technical Specification / Contract.

− Contractor shall ensure that vendors furnish for review and for final

documentation, all drawings, bill of materials, manuals, certificates and other

information necessary to define the equipment and the performance of the

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equipment as required by Contract. This information shall be incorporated

where relevant in the equipment dossiers and the current status of receipt of

such information shall be given in the Materials Status Reports.

− Report immediately to Owner all changes which will affect material quality and

recommend any necessary corrective actions to be taken.

− Ensure that vendors / sub-Contractors are aware of procedure and rules

regarding taxes and duties applicable for goods / equipment supplied / work

executed and furnish proper documentation to Owner to enable them to avail

benefit of CENVAT and other tax / duties benefit.

Ensure vendor / sub-Contractors follows approved procedures and Quality

Assurance / Quality Control Plan.

The Purchase order placed by Contractor shall include but not be limited to the

following:-

� Project name and location

� Identification of Mahul Refinery as Owner

� Identification of Jacobs as PMC

� Owner approved specifications, drawings, data sheets etc (Purchase

Specifications)

� Quality Programme requirements

� Vendor data submittal requirements

� Terms and conditions of purchase

� Inspection Requirement including Third Party & Owner / PMC

� Tagging, packing and shipping instruction

� Storage instruction

� Agreed delivery date

� Warranty / guarantee terms

� Guarantee period required

� Provision for training

� Reference to QA requirements, Indicative Quality Plan

� Requirement of internal audits. External audit of the vendor / sub-Contractor

by Contractor’s competent personnel.

� After Sales Services location

� Name of manufacturer(s) etc

� QA/QC Plan

In addition, the purchase order shall include requirement for vendor to provide

� Material Status Report which include activities starting from design / drawing

till despatch to site.

� Spare parts interchangeability report (SPIR) Form

� Equipment record cards / Data Folder – Item wise

� Operation. Maintenance, Installation, Commissioning manuals

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� Spares list with unit rates

� Spares ordering information, product catalogues etc.

c) Requisition and Requests for Quotations

Contractor and its sub-Contractors shall prepare all requisitions and requests for

Quotations for all equipment, materials and subcontracts in accordance with the

project specifications and procurement schedule.

Specific categories of equipment, material and subcontract, Requisitions and

Requests for Quotation shall be issued to Owner / PMC for review as specified in

the Contract document.

Requisitions and Requests for Quotation shall cover requirements for items

including:

− Scope of work, including transportation and installation and training for

Owner’s personnel.

− Rates for services, such as Commissioning services, vendor /

manufacturer representative services, priced recommendations for two

years operation and maintenance spare parts.

− Equipment and ancillary system specifications, data sheets and drawings,

battery limits of the supply.

− Design Basis, environmental conditions and applicable general

specifications.

− Delivery schedule and milestones, including shop tests

− Schedules, sub-orders, fabrication, shop testing, packing, transportation

and delivery

− Vendor Documentation Requirement Schedule as per requirements of the

Contract including

− List of proposed vendors

− List and address of sub-vendors

− Final Documents

− Calculations

− Logic diagrams, Single line diagrams, P&ID’s

− Quality Assurance / Quality Control / Inspections

− Welding Procedures and Welder qualification records

− Test Procedures and reports

− NDT test procedures and reports

− List of equipment to be certified.

− All applicable certificates

− Long Term preservation procedures

− Handling, transportation and installation and instructions

− Mechanical completion, commissioning and start-up procedures

− Operating and maintenance instructions

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 − Spare parts requirements

− Spare part recommendations for commissioning and startup and

two years operation and maintenance.

− Special tools and handling device requirements

− Deviation permit duly approved by Owner / PMC

− Installation, commissioning and start-up assistance and training

requirements

− Purchase Order or sub-contract contractual terms and conditions

− Equipment spares and availability undertaking requirement.

− Soft copies of drawings.

d) Owner / PMC - Review of Purchase Order

− Contractor shall forward Purchase Order together with attached

documentation without pricing details to Owner / PMC for information.

− All subsequent changes to Purchase order particularly Purchase Requisition

following review of the original shall be subject to prior approval. Where

requisitions specify a particular make or brand of equipment to be used

followed by the statement “or purchaser approved equal” any such “equal”

proposed by the suppliers shall be submitted for Approval.

− In the case of complex Purchase Orders with several amendments, a

consolidated amendment, cancelling and replacing the original Purchase

Order and its various amendments, shall be prepared by Contractor.

Details of items for which Purchase Order is to be reviewed by Owner / PMC is

identified separately in the bid document.

e) List of Vendors

List of approved vendors and other stipulations on vendor list is included in

contract document. Contractor is required to strictly adhere to these

requirements.

Owner / PMC may at their discretion delete or add any vendor or sub-contractor

from the list of approved vendors and sub-contractors at any time during the

performance of the work.

f) Bid Evaluation and vendor or sub-contractor selection

Contractor shall perform bid evaluations as follows:

After receipt of bids, Contractor shall review and check the bids for conformity

with technical, contractual terms and conditions and Project requirements.

Contractor shall then prepare and submit Unpriced preliminary bid evaluation

summary of all technical, contractual and Project requirements for Owner / PMC

review and comments, indicating Contractor’s recommended short list of bidders

with reasons for such recommendations. The list of such items which require

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Owner / PMC representative review is indicated elsewhere in the contract

documents.

After short listing the bidders, Contractor shall carry out complete Priced

evaluations of the short listed bidders. Contractor shall submit complete Unpriced

final Bid Evaluation to Owner / PMC for review indicating his recommendations

for the selection of the vendor or sub-Contractor.

Contractor shall submit a comprehensive bid evaluation report and

recommendations for procurement of major equipment as identified in the bid /

contract document to Owner prior to award of purchase order.

♦ Names and addresses of the companies invited to quote for the bid.

♦ Recommended supplier

♦ Reason for selection

♦ Evaluation of vendor quality system

♦ Scheduled award date

♦ Quoted delivery date

♦ Reason(s) for rejecting unsuccessful bidders, whether it is technical,

commercial, delivery etc.

g) Purchase Order Control Register

Contractor shall establish and maintain a Purchase Order Control Register. This

Register shall include Purchase order issued for all material and equipment.

Contractor shall be capable of generating reports from the Register for Indian and

imported items separately. Contractor shall develop computer based

requisitioning, purchasing, tracking and inventory control system. Details shall be

submitted to Owner/PMC for review.

The Purchase Order Control Register shall show for each Purchase Order and

for each item the following information

♦ Purchase order number

♦ Material Requisition / Purchase Requisition Number

♦ Date of Invitation of Bid

♦ Date of Bid Receipt

♦ Bid Opening Date

♦ Date of submission of Unpriced final bid evaluation to Owner

♦ Date of LOI / FOI and date of acceptance of LOI with conditions if any.

♦ Date of Purchase Order

♦ Date of Order Confirmation

♦ Name / Address of vendor

♦ Brief Description of materials and equipment purchased together with

specific identification reference.

♦ Ex shop delivery date

♦ Expected delivery at worksite

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 ♦ Shipping details

♦ Latest purchase order amendment No.

♦ Expediting details

♦ Status of Purchase Order

♦ Inspection Status

This Register shall be updated and issued fortnightly / monthly in hard copy along

with the soft copy of the same.

3.3.3 Inspection and Expediting

The Contractor is required to organize a proper inspection and expediting system

so as to ensure timely delivery of all the items / equipment meeting the specified

quality criteria. This function has to be carried out by appropriate deployment of

qualified personnel / agency who have wide experience in their respective fields.

Owner / PMC reserves the right to inspect items deemed necessary by them,

without any time and cost implication. Inspection and monitoring along with

inspection methodology are detailed in the Bid Document.

3.3.4 Expediting Expediting is one of the vital activity of successful and efficient procurement

system which enables timely execution on the project. Such expediting has to be

carried out by deployment of an expediting co-ordinator located at Contractor HO

who would be assisted by expeditor located in field and Vendor’s / sub-

Contractor’s works. To enable this function to be very effective and fruitful,

following functions are to be carried out as a minimum:

Expediting Coordinator

Expediting Co-ordinator located at the HO will liaison with various departments

such as Purchase, Projects, Engineering, Inspection Co-ordinator transportation

etc. on one hand and field inspection / expeditor and vendors on the other. All

inspection / expediting reports shall be available with the Co-ordinator.

Expediting co-ordinator shall be a person who is highly communicative and has

sound technical knowledge, he must be highly analytical, alert, quick in gathering

up to date information of the various orders.

Expediting co-ordinator shall be responsible for preparing and issuing the `Material Status Reports’ and the reports shall include all items and services ordered.

Exception reports are to be submitted, if required on weekly basis. The Material Status Reports shall cover the details of following aspects till

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materials reach site and are accepted. In case of necessity the status reports can be split into 2 parts – till material is despatched, transportation of materials till reaching site.

The areas / stages / milestones that shall be covered and the main objectives for

such coverage are listed below : Areas / Stages / Milestones : � P.O. acceptance � Drawing submission and approval � Receipt of technical order indent � Submission of Manufacturing Schedule � Submission and approval of Q.A.Plan � Procurement of

- Raw materials - Bought out components (BOC)

� Manufacturing status - In-house manufactured items - Status of manufacturing of BOC

� Final testing � Despatch � Obtain despatch particulars � Shipping

- Type of packing - Mode of transportation - Documentation etc.

� Transportation - Route survey - Hurdles anticipated - Duration - Type of vehicle - Transporter’s capability

Objectives � What is required as per the scope including amendment � What has been completed till date � What is balance as on date � What is the schedule for balance

Is the progress as per schedule or delays observed � Where did delays happen and reasons for the same. What about catch-up plan depending upon reasons and result required to

cover up the delays and to bring back to original schedule Contractor to develop necessary formats and submit. Expeditor

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 Expeditor's responsibility commences from the time he receives the intimation of

placement of Fax of Indent / Letter of Indent / order on vendor located in his

region till the time he furnishes the dispatch particulars of the item under a

particular Purchase Order. During this process expeditor shall monitor and

maintain all activities of the vendors. In case of necessity, an expeditor has to be

posted at manufacturer works.

Above functions may be possible only by frequent visits to vendor's office and

shops including their sub-vendor's establishments as the case may be. Expeditor

shall be able to visualize the problems in advance and suggest timely corrective

measure. In a nutshell, expeditor is not a mere progress reporter but a vital

catalyst for successful /timely completion of the project.

3.3.5 Inspection Quality Assurance System

The objective of the quality assurance scheme of the Contractor shall be to

ensure the conformity of equipment / material / site construction (if any) to

various standards, specifications / drawings and technical requirements that are

being mutually agreed between the Contractor and Owner / PMC. Quality

Assurance System should clearly indicate the organizational approach for quality

control and quality assurance of the various equipment / construction activities (if

any) and also provide a verifiable evidence of the Contractor having carried out

all the activities laid down in the bid document and the procedure. Such

conformity to quality level shall be ensured by controlling the quality level of

purchased items at vendor's / sub-vendor's shop / site and shall cover from

source surveillance to final inspection. The Contractor shall adhere to the

requirements under Part-I, Section no.5 Procedure / Methodologies for Inspection

/ Monitoring of LSTK.

As indicated for expediting co-ordinator, Contractor shall nominate an inspection

co-ordinator with similar responsibility who will liase various inspection offices /

vendors for proper co-ordination.

The Contractor shall carry out inspection activities in respect of indigenous and

imported equipment / materials and also through an approved quality assurance

plan from owner / contractor.

Further, the responsibility for inspection/testing as per specification approved

documents and agreed Quality Assurance procedure and plans shall be that of

the Contractor. Inspection activities owner / consultant shall be co-ordinated by

the Inspection Co-ordinator of Contractor.

For construction activities at site, PMC shall be the inspection agency for quality

assurance and its implementation.

3.3.6 Customs Clearance and Transportation

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The Contractor is required to organize a custom clearance and transportation

(C&T) system to ensure prompt clearance of imported equipment from customs

and transportation of equipment / materials to project site from Ports / Vendors’

works. This function shall be carried out by deployment of qualified and

experienced personnel.

Contractor shall organise and coordinate the transportation of all materials and equipment and maintain records of same.

Prior to transportation to worksite of any and all parts or components of the facilities by sea, special means or any other mode of transportation, Contractor shall obtain all necessary approvals from marine or insurance surveyors or any other statutory body with respect to the means and procedures to be used for packing, weighing, load out, seafastening, transportation, off-loading and the like.

Advance approvals from BARC for nuclear / radio-active equipment / materials covered under substances handling as required.

Regardless of such approvals, Contractor shall be solely responsible for the

adequacy of preparation for the packing, weighing, load out, seafastening, transportation, off loading etc., to any and all parts of components of the facilities to worksite in accordance with the requirements of the agreement.

At all stages of the work, Contractor shall ensure proper identification of all the bulk material, equipment and supplies. Contractor shall provide Owner/PMC with all applicable certificates and documentation upon delivery of such items at Worksite.

Bulk material / equipment and supplies shall be properly packed and secured so as to satisfactorily reach their destination.

Contractor shall be responsible for the selection of the means of transportation of all bulk material, equipment and supplies from the point of fabrication to worksite.

Contractor undertakes to properly store and maintain any and all bulk material equipment and supplies in accordance with the agreement and the best professional practices and shall protect such bulk material, equipment and supplies against weather hazards, water, humidity, sand, fire, theft, vandalism etc.

Contractor shall at all time use every means to prevent any damage or loss whatsoever to bulk material, equipment and supplies.

All purchased items shall be properly boxed and shipped to worksite/ warehouse of contractor to meet the Project Schedule. Contractor shall expedite forwarding of bulk material, equipment and supplies.

Contractor shall be responsible for organising and coordinating packing, marking

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and transportation of equipment and materials to the worksite ./ warehouse of contractor. Such work shall include:

� Preparing of packing, marking, shipping and documentation specifications

based on indicative instruction enclosed.

� Inspection of packing, marking, loading and offloading.

� Developing plans and procedures for freight, forwarding, handling and

customs clearance of equipment and materials to ensure that all materials

arrive at the worksite on time.

� Organising and securing the acceptance of the marine transport conditions of

heavy equipment by a marine surveyor

� Organising and ensuring of offloading and ground transportation of

equipment and material to the worksite.

� Preparing, maintaining and issuing a monthly shipping progress report and

monthly shipping forecast in a format reviewed by Owner / PMC.

� Arranging for the importation of all materials and equipment for receiving and

off loading at worksite and for obtaining all necessary licenses, insurance

certificates and any other required documents.

� Arranging for the use of harbour facilities in India for the offloading of all

required equipment and materials.

Contractor shall provide all shipping documents including for CENVAT

requirement which Owner / PMC may require related to Contractor’s shipments.

Contractor shall be responsible for all customs handling and payment of customs

dues and port dues and shall maintain a register of customs entry references for

the material received at site.

Traffic study report shall be carried out by Contractor. Details of ODC

consignments shall be studied by the Contractor. Study required to establish firm

transportation mode and route, is to be done by Contractor and all cost for such

study is to the Contractor’s account.

Contractor shall ensure compliance with documentation procedures, regulations

and maintenance of records in accordance with Indian Tax, Excise, Customs and

Import Laws. Contractor is required to establish and maintain a proper system

equipped with personnel having expertise in tax, excise, customs and import

regulations.

Contractor shall be responsible for obtaining the complete detailed importation

procedures from appropriate Customs Authorities and for clearing Customs for

the importation, exportation and re-exportation of any Contractor items and

construction equipment.

Contractor shall request customs inspection with sufficient advance notice to

ensure no disruption in the Contract master schedule. Contractor shall assist

customs authorities in such inspection and shall transmit any necessary

documentation to Customs Authorities.

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As necessary, Contractor shall ensure co-ordination and shall work with Customs

Authorities and any vendor or sub Contractors in order to implement the

importation procedures in the most efficient manner.

3.3.7 Supervision of Contracts

Supervision, monitoring and co-ordination of above contracts for import clearance

and transportation shall be maintained by Contractor without any extra cost to

Owner. Essentiality Certificate shall be provided by Owner to main Contractor.

3.3.8 Monitoring Movement of Consignments

Total monitoring of movement of all consignments dispatched to Project Site from

various points of dispatch shall be Contractor's responsibility.

List of ODC consignments, route survey details, transporting agency organization

details etc. shall be prepared and submitted for review of Owner/PMC.

Responsibility of co-ordinating with all authorities enroute shall rest with the

Contractor.

Reporting

− Preparing and issuing weekly, fortnightly and monthly status reports on

clearance of imported equipment’s / materials and movement of equipment’s /

materials from various dispatch points to Project Site.

− Preparing and issuing Contractors monthly reports on Over / Short

/Rejected/Damaged (OSRD) items. It shall be responsibility to arrange for

timely replacement of OSRD items.

3.3.9 Tendering

− Tendering activities of the Contractor shall be properly organized to ensure

award of various contracts in line with the Project Schedule.

− The tendering group shall consist of sufficient number of contract

engineers/officers who are having adequate professional experience and

qualifications.

− Contractor shall prepare a Tender schedule for carrying out different works

such as civil and structural, equipment erection, piping, electrical,

instrumentation, painting etc. All tendering activities shall be carried out in

accordance with the approved tender schedule. The Contractor shall deploy

a contracts co-ordinator for Co-ordination of tendering activities.

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4.0 PROJECT PROCEDURES

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4.0 PROJECT PROCEDURES

4.1 GENERAL

Contractor shall prepare and submit to OWNER / PMC upon the dates stated hereafter, drafts of the various sections of the Project Procedure. The Project Procedure shall comprise planning, organisational and control and other documents necessary for the efficient co-ordination of the work.

Within twenty-one days of the receipt of each such section, the OWNER / PMC will respond with any comments.

Within fourteen (14)-days of receipt of the OWNER / PMC comments, Contractor shall revise and reissue the Project Procedure for approval upon which it shall be put into effect.

4.2 CONTENTS OF THE PROJECT PROCEDURES

The Project Procedures shall include but not be limited to the following items which shall be submitted for approval upon or before the dates stated.

14 Days after EFFECTIVE DATE

� Contractor’s Organisation Chart and resume of key personnel forming part of the Organisation structure

� Task force

� Execution Methodology – identifying sub-contracting, wherever planned.

� Document distribution chart forming part of the Communication Procedure.

� Document Control Procedure

� Quality Assurance Manual and Quality Assurance Plan specific to this Contract forming part of the QA / QC Procedure including

21 Days after EFFECTIVE DATE

� Name of agencies proposed for sub-contracting different works along with required back-up details.

� Balance sections of the Organisation structure

� Balance sections of the Communication Procedure.

� Meeting Procedure

� Reporting procedure including examples of

− Daily Log Book

− Weekly Report

− Monthly Report

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 � Engineering Execution Procedures, including checking/approval procedures, design

reviews and Design Verification Plan, CAD procedure including software validation/ 3-D modelling.

� HAZOP procedure

� Procurement and subcontracting procedure including examples of: -

− Control Register − Purchase Order − Layout drawings of Contractors site office and covered and open storage areas

at worksite − Packing, Marking Procedure − Shipping Procedure − Stores Warehouse management including bulk material control

� Fabrication Procedure

� Inspection, Expediting, Monitoring Procedure

� Pre-Commissioning and Commissioning Procedure

� Remaining section of the QA / QC Procedure including

− Quality Control and Inspection Plan

− QA Audit Schedule

� Health, Safety and Environment (HSE) Manual

� Cost Control and Invoicing Procedure including examples of ;

− Contract Analysis Worksheet − Expenditure and Progress Curves − Cash Flow Schedule − Cumulative Cash Flow Curve − Invoice Register − Invoice − Change Order / Deviation Permit

4.3 The names and addresses of approved sub-Contractors shall be included in the Project Procedures upon approval by Owner / PMC.

4.4 For schedule of submission of planning documents, refer Part-I, Section-4.

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5.0 ORGANISATION

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5.0 ORGANISATION

5.1 OWNER’S / PROJECT MANAGEMENT CONSULTANT (PMC) ORGANISATION.

5.1.1 Owner / PMC shall forward to Contractor an organisation chart showing Owner / PMC organisation relevant to the contract, for inclusion in the Project Procedures. Updated Organisation Chart shall be submitted immediately following any revision.

5.1.2 Owner / PMC shall appoint their representative who shall administer and co-ordinate Owner / PMC obligation during the course of the contract including the issuance of instruction order and certificates.

5.2 CONTRACTOR’S ORGANISATION

5.2.1 Contractor shall prepare and submit the document as stated in item 6.2 for approval.

Contractor shall provide detailed structure of its project team, the personnel for each function (i.e. process, mechanical, electrical etc) showing the positions, names and locations which it intends for the execution of the work. The structure of the team could vary in its terms of numbers / fields of expertise / location of work for different phases of the work. An organisation chart shall be provided of the overall project structure and a separate organisation chart showing Home Office structure and any other organisation that may assist the Contractor’s for the execution of the project. Organisation chart shall name key personnel / show their line of responsibility & reporting procedure.

Contractor’s Organisation Chart shall be updated as and when there are changes in Contractor’s personnel. Any changes in such personnel shall be notified in writing to Owner / PMC for approval prior to the change.

However, except as Owner / PMC may otherwise agree, no changes shall be made in the key personnel. If, for any reasons, it becomes necessary to replace any of the personnel, the Contractor shall forthwith provide as a replacement a person of equivalent or better qualification.

5.2.2 Contractor shall upon effective date of contract, or in no event later than 5 days after effective date appoint a representative who shall have full authority to act on behalf of Contractor in receiving instructions and in the administration of the contract.

5.2.3 Contractor shall upon Owner / PMC request furnish all information concerning Contractor, his sub-Contractors and their representative assigned personnel and agents as may be required for submission to any applicable governmental agency, authority or regulatory body.

5.3 ACCOMMODATION SERVICES AND FACILITIES FOR OWNER / PMC PERSONNEL

LSTK Contractor shall provide furnished space for PMC at site.

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6.0 COMMUNICATION

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6.0 COMMUNICATION

6.1 GENERAL

6.1.1 This correspondence procedure shall be applied for all communication among Owner / PMC and Contractor.

6.2 CORRESPONDENCE REQUIREMENT

− This procedure is prepared for the general system of correspondence among related parties involved in execution of Mahul Refinery Project.

− Correspondence on technical matters like clarification on technical specifications, drawings / documents reviewed etc shall be between PMC (H.O) and Contractor with copies to Owner (H.O. & SITE)

− All correspondence on contractual / commercial related issues shall be between Owner & Contractor and copy to PMC (H.O.)

− Correspondence on construction related matters shall be between PMC (Site) and Contractor with copies to PMC (H.O.) OWNER (H.O. & SITE).

6.3 TYPE OF COMMUNICATION

Correspondence may be classified as follows:-

1) Letter

A letter will be issued to other party to represent party’s intention of proposal, approval, acceptance, objection, conditioning or other commitments. The contents entered into the form of the official letter shall be deemed as definite decisions or intention which may affect or correspond to the contractual situations.

Letter messages shall be sent by facsimile first and followed by mail in parallel. Each letter shall be limited to one subject in principle

2) Facsimile

Facsimile will be used to communicate in writing on any matters and it shall be used as and when it is actually issued with authorised signature of responsible person of originator.

3) E-mail communication

E-mail address of all responsible persons authorised to correspond for this project should be available with all the parties for effective and fastest mode of communication.

4) Transmittals

Documents / Drawings shall be sent with a transmittal, listing all the documents covered under the transmittal in duplicate. The list of documents shall include document title, document number, revision number, number of sheets, type of document, purpose, such as for Review / information etc.

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Acknowledgement copy of the transmittal shall be signed by the addressee

returned to the originator as an acknowledgement of receipt of documents. Preferably one hard copy and one soft copy will be provided.

5) Minutes of Meeting

Minutes of Meeting shall be issued for confirmation of discussion made in all official meetings

Minutes of meetings between OWNER / PMC and Contractor shall be prepared by Contractor immediately at the end of meeting. In exceptional cases contractor shall prepare the minutes within two days of the meeting. After review of OWNER / PMC, Contractor shall issue the minutes 2 days thereafter for signature of all parties involved. Project Manager of each party is responsible for distribution of the minutes of meeting internally.

6.4 LETTER HEADING & NUMBERING SYSTEM

All correspondence shall be issued under a specific subject heading and shall have contract number and title as follows:

DHT Project

HGU UNIT

CONTRACT NO.:

PROJECT NO.: 44LK-5100

All correspondence shall bear a unique identification reference number to maintain a uniform system for the entire project with Contractor which is made up as follows:

EL-EP 1 / 44LK-5100 / / L /

(1) (2) (3) (4) (5)

Abbreviations under the numbers explained as below:-

(1) From – To (See Note B)

(2) Job No.

(3) Unit No.

(4) Type of correspondence (See Note A)

(5) Serial Number of the message

NOTE – A

L – Letter

F – Facsimile

DT – Document Transmittal

E - E-mail

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 NOTE – B

HPH OWNER (HO)

HPS OWNER (SITE)

EL PMC (HO)

ES PMC SITE OFFICE

EP1 EPCC (HO)

EPSS1 EPCC (SITE)

FOR OWNER

EP-HPS / 44LK 5100 / / L / 001

(1) (2) (3) (4) (5)

Abbreviations under the numbers explained as above

Contractors

All letters from Contractor’s office shall follow & use the prefixes as given above with their own numbering system.

6.5 DOCUMENT REGISTER

Owner / PMC and Contractor’s representative shall keep an up to date register of correspondence received from the other party in order to check that all documentation has been properly received. The registers should also cross-reference incoming replies in order that an open items listing of unanswered correspondence can be developed and jointly reviewed and confirmed on a monthly basis.

ADDRESS

OWNER : (H.O.)

: (SITE)

PMC : (H.O.)

: (SITE)

EPCC / ….

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6.6 RELATIONS WITH AUTHORITIES, CERTIFYING AGENCIES ETC

All contacts with the Authorities, Certifying Agencies etc shall be organised by the Contractor in co-ordination with Owner. Scheduling of meetings with such bodies shall be arranged by the Contractor in co-ordination with Owner and Contractor shall give written notice to Owner at least two weeks in advance of the required meeting date. Minutes shall be prepared and distributed according to Owner’s instructions.

6.7 PUBLIC RELATIONS

All draft press releases, information hand outs and photographs for publication relating to the contract shall be submitted for review and approval of Owner prior to release.

6.8 TELEPHONE CONVERSATIONS – FILE NOTES

Significant points raised in telephone conversations with Owner / PMC representative or third parties shall be recorded by Contractor on a standard form. Completed form shall be issued to the ordered parties, Owner / PMC and Project File within two (2) working days. The standard form shall contain a listing of the main points discussed and any agreed actions. Only the standard form shall constitute any formal record of the telephone conversation. The standard forms shall be consecutively numbered and shall be acknowledged where agreed by OWNER returning one (1) signed copy of the form within two (2) working days.

6.9 COMMUNICATION WITH OWNER’S OTHER CONTRACTORS

Communication with Owner’s other Contractors shall generally be via Owner / PMC. Owner / PMC may choose to hold work-site co-ordination meetings either regularly or at desired intervals to discuss any points requiring co-ordination. Contractor will be required to host such meetings.

The requirements detailed above are complimentary to the obligations of the Contractor for scheduling and co-ordination of all interfaces.

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7.0 MEETINGS

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7.0 MEETINGS

7.1 KICK-OFF MEETING

Within Fifteen (15) days of the EFFECTIVE DATE of Contract, a Kick-Off Meeting will be held between Owner, PMC and Contractor at a venue decided by Owner. The meeting will cover the following aspects;

− Contract execution methodology / philosophy in line with Project requirement as mentioned in Bid Document.

− Contractor’s understanding of his responsibility

− Review of Statutory and Interface requirements.

− Review of Work Breakdown Structure (WBS)

− Review of Progress Measurement Methodology and weightages at various levels of WBS and Progress Reporting Philosophy.

− Finalisation of 2 months overall project schedule

− Co-ordination Procedures including communication, Documentation Procedures, Engineering Co-ordination Procedure.

− Organisation Chart (both Home Office and Site)

− Document Listing and Schedules

− Invoicing Procedure

− Import Clearance

− Documents for CENVAT

− Extent of Foreign and Indian Supplies and Contracts

− Over Dimensional Consignment (ODC) Handling Methodology.

− Construction Methodology and Schemes including heavy lifts, erection etc.

− Payment Methodology

− Review of list of critical documents to be reviewed by Owner / PMC / Process Licensor

− Co-ordination with Process Licensor

− Site mobilisation including site facilities

− Electronic communication system

− HSE procedures

− QA/QC procedures plan.

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 7.2 WEEKLY MEETINGS

Owner / PMC may hold weekly meetings at the worksite and during the initial phase of the work at Contractor’s engineering or other worksite, with Contractor’s personnel as appropriate in order to evaluate progress, identify problems and discuss other matters relevant to the work and to review Contractor’s weekly report.

Agenda of the weekly meeting would be

� Review of action points from the previous week’s minutes of meeting

� Safety Matters

� Document Status (if not covered by separate Engineering Meeting)

� Contractor’s Progress figures

� Project status and hold ups encountered with actions taken / planned.

� Actions and means planned for the following week along with quantitative work programme.

� Quality Assurance (if not covered by separate QA Meeting)

In addition during the initial phase of the work regular weekly meetings covering the following will be conducted as required.

� Engineering

� Procurement / Sub-contracts

� Quality Assurance

7.3 MONTHLY MEETING

Owner / PMC shall hold monthly meetings during the initial phase of the work at Owner (H.O. / Site) / PMC / Contractors workplace, with Contractor’s REPRESENTATIVE in order to review and evaluate the overall status and progress of the work and other matters relating to the work and to review Contractor’s monthly report.

Regular attendees shall be as agreed between Owner / PMC and Contractor. In addition, the Contractor shall upon request provide appropriate representation covering the relevant items of the meeting.

The agenda for the monthly meeting shall as far as possible be settled by mutual agreement five (5) working days before the meeting. Indicative agenda items for the meeting are as below:-

� Presentation by Contractor on Project Status and Major Problems

� Monthly Programme viz Progress Status / Statistics (Physical and Financial)

� Major hold-ups / slippages and mitigation plans

� Completion Outlook

� Area of Concern and critical issues

� Recovery Action Plan

� Status of Long Lead / Critical items.

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� Statutory Approvals

� Miscellaneous as required.

7.4 SPECIAL MEETINGS

Owner / PMC or Contractor may from time to time request a meeting to be held in order to discuss a matter of an urgent nature and which cannot wait until the weekly or monthly meeting, covering a specific matter, requiring a dedicated meeting.

In such circumstances, the party requesting the meeting shall contact the other party and agree upon the agenda, attendees, and timing of such meetings. Such arrangements are subject to approval.

7.5 OTHER MEETINGS

7.5.1 Pre-Award Meetings

Contractor shall hold a Pre-Award Meeting with the selected vendor or subcontractor (for major / critical equipment and package items) prior to Contractor’s award of a purchase order or subcontract to ensure conformance to all OWNER / PMC technical and commercial requirements.

7.5.2 Pre-Inspection Meeting

Contractor shall hold a Pre-Inspection Meeting with each vendor prior to commencement of fabrication to discuss items including

� Contract requirements to ensure vendor’s understanding of its responsibilities.

� Code requirements

� Owner special requirements

� Independent third party inspection agency for code and / or statutory requirements

� Vendor’s proposals for WPS and PQR including reference to preheat and post weld heat treatment requirements and impact values as may be applicable.

� Welder’s Performance Records for validity.

� Special weld procedure requirements, where applicable

� Requirements for production test plates, where applicable

� Sub-ordered materials and / or workmanship. Extent of fabrication of purchase and the need for Owner review.

� Project Schedule.

� Vendor quality control program check, inspection hold points

� Dimensional tolerances

� Witness tests and

� Clean room requirements

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 7.5.3 Contractor / Vendor Or Subcontractor Meetings

Contractor shall hold regular meetings with each vendor or sub-Contractor in accordance with the agreed procedures.

7.5.4 Mechanical Completion / Commissioning Meetings

Brief daily meeting shall be held during the Mechanical Completion and Commissioning period with an agenda covering:

� Work in Progress for the past 24 hours.

� Scheduled progress for the next 24 hours

� Review of resources

� Safety, work permits and

� Technical queries or problems

7.5.5 Owner/PMC Attendance

Contractor shall give a minimum of five (5) days prior notice of all meetings identified to Owner / PMC. Owner/PMC shall attend any such meetings as it deems necessary.

Owner / PMC shall have the right at its own discretion to attend any such meeting.

7.5.6 Management Meetings

Senior Management meetings may take place between Owner / PMC senior management and Contractor senior management as agreed between the parties. As a minimum, Contractor should arrange for a quarterly meeting (once in three months) to be held with participation of Contractor and Owner / PMC senior management attendance.

The purpose of such review meetings will be to monitor project status highlight problem areas and obtain Contractor and Owner / PMC commitment for implementing any necessary action in order to maintain the agreed schedule. The venue of such meetings will be at Owner / PMC /Contractor’s office during engineering phase and at the worksite during Construction Phase.

7.5.7 Minutes Of Meeting (MOM)

Contractor shall prepare the Minutes of all meetings between Owner/PMC and Contractor.

The minutes of meeting shall include the following:-

� Date and Venue of the meeting � List of persons present indicating Companies represented � Objective of Meeting � Record of Discussions � Record of actions agreed, with name of party responsible for execution of each

action and the date for completion of the action, indicated in a separate action column (only parties / persons attending the meeting shall be specifically actioned).

� Date of Issue � Distribution

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For ease of reference, minutes of meetings shall be divided into paragraphs with sub-

headings indicating the various topics discussed.

Contractor shall submit the MOM for all meetings to Owner/PMC for review and APPROVAL prior to formal issue.

The MOM shall be prepared and distributed to the participants and others designated within three (3) working days for all meetings except for the daily meetings for which MOM will be issued at the end of the meeting.

Minutes of Meetings between Owner / PMC and Contractor shall be numbered consecutively

7.5.8 Alternative Location Of Meeting

Any meeting may be convened at any other place e.g. Owner/PMC offices, subcontractor’s offices, government offices etc, according to the wishes of the OWNER should it believe this to be useful to the progress of the contract. All the travelling, lodging, boarding expenses of Contractor’s personnel will be on his account.

NOTE: All expenses of Contractor’s personnel for attending the meetings at Owner / PMC place shall be borne by the Contractor.

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8.0 TRAINING OF OWNER’S PERSONNEL

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8.0 TRAINING OF OWNER’S PERSONNEL

8.1 SCOPE

Contractor shall impart training to Owner’s technical personnel to familiarise them with special and sophisticated equipment, instruments being installed in the various process units. Contractor shall receive Owner’s competent operation and maintenance personnel at various manufacturing units for training as per clause 8.2. The specific contents of training and time of despatch shall be decided jointly by both Owner and Contractor during detailed engineering

Contractor shall make available competent technical personnel to effectively carry out the training according to clause 8.2 and shall explain or answer all technical questions raised by Owner’s technical personnel. Training shall be conducted in English Language only.

Contractor shall guarantee that Owner’s technical personnel shall be able to receive training in the same works where manufacturing and testing of equipment / instruments is carried out by the vendor so as to enable them to understand the equipment operation and maintenance including repair.

Contractor shall according to need provide Owner’s technical personnel free of charge with technical documentation, reference data, work clothes, protective devices and other necessities as well as appropriate offices during the period of training.

Two months prior to the start of the training, Contractor shall submit to the Owner a training plan in accordance with clause 8.2. The training plan shall be finalised through consultation according to the contract and above stipulation as well as the actual need of Owner’s technical personnel after Owner’s technical personnel arrive at the country where training will be carried out.

Contractor shall prior to training explain in detail to Owner’s technical personnel the operation procedure and other matters to be taken care.

Owner’s personnel shall observe the laws and regulations of the country where they are staying and rules and regulations of the works where training is carried out.

All the expenses for staying abroad of Owner’s personnel will be borne by the Owner. In the event of serious illness or accident, Contractor shall take all necessary measures to take care of Owner’s personnel.

Contractor shall assist Owner’s personnel for arranging VISA from the country where training will be carried out and assist in all the formalities for their residence during training.

Contractor shall take necessary measures to ensure the security of Owner’s personnel in the works where training will be carried out.

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HPCL, MUMBAI PROJECT EXECUTION PLAN PART- I SECTION- 3.0 44LK5100 Doc. no. 44LK-5100-00/N.02/0010 of 54 8.2 OWNER’S TRAINING REQUIREMENTS Sr. no.

Name of Equipment / System for which training is required

O&M training required

No. of persons to be trained

Duration of Training

Location of training

I) MECHANICAL 1. Recycle / Makeup Gas Compressor 2. Make-up Gas Compressor 3. Refrigeration Package 4. Fired Heater

II) ELECTRICAL 1. ECS / MMI 2. UPS 3. VSD & Soft Starters 4. Numerical relays, setting & parameterisation 5. Chargers For

Operation & Maintenance

At Vendor’s works

6. Synchronous motors with auxiliary panels, etc.

7. HT / LT Breakers

III) INSTRUMENTATION 1. DCS / PLC (Common for NHT / RS & Isom) 2. Analyser & Gas Detection System 3. Machine Monitoring System

4. All special instruments like mass flow meters, anti-surge controllers, etc.

5. CCTV System

Note:- 1) DELETED

1

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9.0 COMMON IT FACILITIES

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9.0 COMMON IT FACILITIES

For common IT facilities, refer Appendix-A, Document no. 44LK-5100-00/N.02/0011/A4