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26695/2015/O/o Budget Finance Officef5/28No.F.8/3/20l0-AC/usfa/ ' fitter
GOVERNMENT OF NCT OF DELHI ®->FINANCE (ACCOUNTS) DEPARTMENT ^ ;f y
‘A’ Wing, 4lh Level, Delhi Secretariat, I.P. Estate, New Delhi —
Dated: 12.03.2015
O FFirF MEMORANDUM
Subject: Delegation of financial powers to HODs and Administrative Secretaries of the Departments of Government of NCT of Delhi.
In exercise o f powers conferred under the Rule-13 o f Delegation o f Financial Power Rules 1978 the Lieutenant Governor. Delhi, is pleased to enhance and delegate the following financial powers to the Heads o f Departments and Admmtslrauve Secretaries o f the Departments o f Government o f NCT ot Delhi with cl le d liom 01.04.2015 as shown in the table below:-
SI.No. Nature o f Power
Powers o f Heads o f Departments
Powers o f A d m in is tra tiv e
Secretary
.R e m a: we
1 2 3 4 :>
1. Contingent Expenditure
A. Unspecified Items (Recurring)
Rs.3,00,000/- (Rupees three lakh only) per annum.
Rs.5,00.000/- (Rupees five lakh onlv) per annum.
B. Unspecified Items (Non-Recurring)
Rs. 1,00,000/- (Rupees One lakh only) per annum in each case.
Rs.2,00,000/- (Rupees two lakh only) per annum in each case.
2. (a) Conveyance Hire. Rs. 1.00,000/- (Rupees one lakh only) per month. *
Full Powers# 1 heconveyance hire o f one Non-AC vehicle snouid not exceed Rs.35,000/- per month and that of AC vehicle should not exceed Rs.-t5,00C- month.
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# FD’s approval is required in respect oi number ot vehicles to hired.
26695/2015/O/o Budget ̂ Finance Officet6/28
3.
4.
5.
6 .
(b) Reimbursement of Conveyance
charges(c) Grant o f Conveyance
allowance tophysically Handicapped.
Rs. 1.000/- per month per person
Electric, Gas and Water Charges.Fixture and Furniture(a) Purchase
Full Powers subject to observance o f the conditions as laid down by GOI/Govt.ofN C T.____________Full Powers.
Full Powers*.
(b) Repairs
Freight and demurrage/ wharfage charges.
(a) Freight charges
(b) Demurrage/ Wharfage Charges.
Full Powers
Full Powers.
(a) Hiring of:- Office furniture, Electric fans, Heaters, Coolers, clocks and call-bells.
Full Powers.
Full Powers.
(b) Purchase o f Desert cooler and Room Cooler (Except Air Conditioners).
Full Powers.
Rs.3,000/- per month per person
Full Powers subject to observance o f the conditions as laid down by GOI/Govt. ofN C T.Full Powers.
Full Powers subject to obtainingrelaxation from FD on account o f economy ban.
Up to Rs. 10.00,000/- (Rupees ten lakh only) withoutobtaining relaxation from FD.
However, approval for number and type o f furniture to be procured should be obtained from FD.
* FD’s approval is required to relax theeconomy ban on purchase o f furniture.
Full Powers.
Full Powers.
Full Powers.
Full Powers.
Full Powers.
26695/2015/O/o Budget Finance Office17/287. Land NIL NIL
8. Legal Charges.(a) Fees to Barristers,
Advocates, Pleaders, Arbitrators and Umpires.
Full Powers. Full Powers. Subject to guidingprinciples and rates as laid down by Law Department, Govt, o f NCT o f Delhi.
(b) Law suits or prosecution cases
Full Powers in case o f authorities vested with powers to sanction the institution o f suit or prosecution, otherwise Rs. 10000/in each case.
Full Powers in case o f authorities vested with powers to sanction the institution o f suit or prosecution, otherwise Rs. 10000/in each case.
(c) Arbitration cases Full Powers in case o f authorities vested with powers to refer cases to arbitration, otherwise Rs. 10,000/in each case.
Full Powers in case o f authorities vested with powers to refer cases to arbitration, otherwise Rs. 10,000/in each case.
(d) Reimbursement o f Legal Expenses incurred by Government servants in cases arising out o f their official duties.
Full Powers Full Powers These powers shall be ' exercised subject to such orders / instructions as issued fro... time to time by the Government o f India /Government of ; NCT o f Delhi.
(e) Miscellaneous Legal services like drafting and vetting services.
Full Powers Full Powers
9. Motor Vehicles:
(a) Purchase NIL NIL(b) Replacement NIL NIL(c) Maintenance,
upkeep and repair o f vehicles
Full Powers Full Powers
■— 1/J
26695/2015/O/o Budget Finance Office18/28
10.
1 1 .
(d) Condemnation o f V ehicles
Municipal rates and taxes
Full Powers* Full Powers*
Full Powers
Works and Repairs(a) Execution o f petty
works, repairs and day to day maintenance of Govt, buildings.
Full Powers
* Subject .L: fulfillment of norms h..d down inDelegation of Financial Power Rules. 1978.
(b)Repairs and alteration to hired and requisitioned building.
Rs.2,00,000/- (Rupees two lakh only) per annum per building, if the work is executed departmentally.
Full Powers if the work is executed through PWD.
(c) Administrative Approval and Expenditure Sanction to Works.
(i)Non-recurring:- Rs.50,000/- (Rupees fifty thousand only) per annum.
(ii)Recurring:-Rs. 10.000/- (Rupees ten thousand only) per annum.
Rs.7,00,000/- (Rupees seven lakh only) per annum per building, if the work is executed departmentally.
Full Powers if the work is executed through PWD.
Up to Rupees Two crore subject to availability o f lunds and estimatesprepared by PWD or any otherGovernment approved workexecuting agency.
(i)Non-recurring:- Rs.50.000/- (Rupees fifty thousand only) per annum.
(ii)Recurring:-Rs. 10,000/- (Rupees ten thousand only) per annum
Subject to funds being madeavailable by the administrative department c o f theirapproved budget.
Up to Rupees Ten crore subject to availability o f funds and estimatesprepared by PWD or any otherGovernment approved workexecuting agency.
(a) Approval FD is requires for all Schemes Proj-ects costing above Rs. 10 crore and up to Rs. 15 crore.(b) Approv
iEFC(ExpenditureFinanceCommittee) is required for ail Schemes /Projects costing above lls .lt crore but less than Rs.lt-d crore.m Apprpvn l o f the C oup ,:| gTMinisters is required in respect of all Schemes Projects costing Rs.100 crore* and above
26695/2015/O/o Budget Finance Office19/2812.
13.
15.
16.
Postal and Telegraphs Charges.(a) Charges for the
issue o f letters telegrams etc.________
(b) Commission on money orders.(a) Printing and binding. (PrivatePrinters/ Press)
(b) Printing and binding. (ThroughGovernment Press)
(c)Printing o f visiting cards for self & officers o f the department.______
14. Publication:
(a) Purchase o f Official publications.
(b) Purchase o f Nonofficial publications include books, newspapers, other periodical publications, etc.
Full Powers
Full Powers
Rs.7,00,000/-(Rupees seven lakh) per annum, if the job is executed locally.
Full Powers
Full pow'er
Full Powers
Full Powers
Rs. 10,00.000/(Rupee s ten lakh) - per annum, if the job is executed locally.
Full Powers
Full power
Hiring o f buildings
(a) Repairs to and removal o fmachinery (Where the expenditure is not o f a capital nature)_____________
Full Powers
Full Powers
Full Powers
Full Powers
Full Powers*
Full Powers
(b) Repairs/Periodical Servicing/AMC of machinery and equipments
Full Powers
Full Powers* *The raic o. rent will be fixed by the Rent Fixation Committee o f PWD.
Full Powers
Full Powers
26695/2015/O/o Budget Finance Office20/2817. Staff paid from
Contingencies.NIL NIL ‘ I
W r |18. (a) Purchase o f
stationery stores.Rs. 10,00.000/- (Rupees ten lakh only) per annum
Rs. 15.00,000/- (Rupees fifteen lakh only) per annum i
(b) Purchase o f rubber stamps and office seals.
Full power Full power
i
19.Supply o f Uniforms, badges and other articles o f clothing etc., and Washing Allowance.
Full Powers, subject to the prescribed scales.
Full Powers, subject to the prescribed scales.
* Full Financial Power to ih . Principals o f the schools to sanction uniform/scholar ship to the students subject to the condition that scheme lias been approved by the Competent authority and subject to availability o f funds.
20. Performance o f extra jurisdictional journey within India by the Government servant including payment o f Delegation fee.
Full Powers, except HOD/Secretaries for which the approval of concerned Secretary/ Chief Secretary may be obtained.
Full Powers, except HOD/Secretaries for which the approval o f concerned Secretary/ Chief Secretary may be obtained. J
21. Power to declare a Gazetted Officer as Head o f Office under Rule 14 o f DFPRs.
Full Powers Full Powers iI1
22.
l-J ^ - / )
Advance drawal o f money on abstract bills for meeting contingent expenditure where advance drawal is inevitable.
Full Powers.( Subject to the conditions as specified in Col.5 )
Full Powers.( Subject to the conditions as specified in Col.5)
(a)Expendilure sanction of Competent authority L obtained;(b) No previous advance is outstanding; and(c) The amount o f t.vi. . .drawal is rendered to PAO coneerncvi within one month from me date o f drawl of advance
26695/2015/O/o Budget Finance OfficeM/2823. Stores:
(a) Stores required for works.
Full Powers* Full Powers*
*Subject to the condition that the sanction oi competent authority lor executing the work and incurring necessary expenditure on the purchase o f stores requno.. for the work is obtained.
-------------------------------- ----------------------------------I
(b) Other stores i.e. stores required for the working o f an establishment, instruments, equipments and apparatus.
Full Powers Full Powers
(c) Purchase o f Medical stores and equipments.
Full Powers Full Powers
(d) Purchase o f equipment o f Training institute.
Full Powers Full Powers
(e) Purchase o f stores such as seeds, pesticides etc. required for sale under the approved agricultural schemes.
Full Powers Full Powers t
24. (a) Purchase o f Dietary articles/ clothing and other items for day to day use o f Government Hospitals.
Full Powers (Subject to approved scales/rates)
Full Powers (Subject to approved scales/rates)
r
j
(b) Purchase o f Dietary articles/clothing for the inmates o f Institutions under the Directorate o f Social welfare or any other Department of Government o f NCT of Delhi.
Full Powers (Subject to approved scales/rates)
Full Powers (Subject to approved scales/rates)
125. Tent and Camp
Furniture.(a) Initial Purchases. NIL NIL
(b) Replacement NIL NIL
(c) Repairs Full Powers Full Powers
(d) Hiring o f Tents. Full Powers Full Powers
26695/2015/O/o Budget Finance Office22/2826. Telephone Charges:-
(As may be fixed by Government from time to time)
V # '
(a) Office Telephone Full Powers, subject to prescribed limit.
Full Powers, subject to prescribed limit.
(d) Sanction o f Residential telephones in case o f officers drawing salary in PB-3: Rs. 15,600-39,100 plus Grade Pay- Rs.7,600/- (prerevised pay scale o f Rs. 12,000-16,500) and above.
Full Powers Full Powers Norms of entitlements will be the same as prescribed by Government from time to time.
NOTE:-Officer under suspension L not entitled to re-imbursement ol resident. telephone charges during the period of suspension.
(c) Sanction o f Internet Connection.
Rs. 10.000/- (Rupees ten thousand only) per annum.
Rs.20,000/- (Rupees twenty thousand only) per annum
27. (a) All office equipments including typewriters, electronic typewriters, Intercom equipment, Calculators, electronic stencil cutters, Dictaphones, tape recorders, photocopiers, copying machines, franking machines, addressographs, filling and indexing systems etc.
Full Powers* Full Powers subject to obtaining relaxation from FD on account of economy ban.
Up to Rs. 10,00,000/- (Rupces ten lakh only) without obtaining relaxation from FD.
However. approval for number and type o f equipments to be procured should be obtained from FD.
* Approval o f FD is required in respect of thoseequipments which attract economy ban.
(b) Purchase o f Computers (including Laptops, Printers and Computer furniture).
*Rs. 3,50,000/- (Rupees three lakh fifty thousand only ) per annum
*Rs. 7,00.000/- (Rupees seven lakh only) per annum
* Subject to the approval of TEC of IT Department.
/_/y
1
26695/2015/O/o Budget Finance Officer3/28r 1s (c) Hire & maintenance
o f Computers o f all kinds.
Full Powers Full Powers
(d) Payment o f monthly maintenance charges o f punching & verification machines etc. to Computer Maintenance Corp. Ltd.
Full Powers Full Powers
28. MiscellaneousExpenditure.(a) Expenditure on
refreshments served to guests in official meetings.
Up to Rs. 1,00,000/- (Rupees one lakh only) per annum, subject to norms / per capita rate prescribed by the Govt.
Up to Rs.2,00,000/- (Rupees two lakh only) per annum, subject to norms / per capita rate prescribed by the Govt.
NOTE: Rs.25/- per head on i lightrefreshments .it formal m tu - Departmental & other meetings/ conferences.
Pr. Secretary / Secretary o f GAD * will continue to exercise the powers as per earlierdelegation dated 15.05.2013.
(b) Working Lunch during the meetings/conference s/seminar/workshops
Rs. 150/- per head with a ceiling of Rs.3,000/- per occasion.
Rs.300/- per head with a ceiling o f Rs. 10,000/- per occasion.
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3 ̂
$ W rite-off o f Irrecoverable losses o f stores or public money.
(a) Irrecoverable losses o f stores/money not due to theft, fraud or negligence.
Rs.50,000/- (Rupees fifty thousand only) in each case.Subject to observance o f procedure/ Instructions laid down in GFR. 2005, etc.
Rs.50.000/- (Rupees fifty thousand only) in each case.Subject to observance o f procedure/ Instructions laid down in GFR. 2005, etc.
(b) Losses due to theft, fraud or negligence.
Rs.5,000/- (Rupees five thousand only) in each case.
Rs.5,000/- (Rupees five thousand only) in each case.
(c) Deficiencies and depreciation in the value o f stores included in the stocks and other accounts.
Rs.50,000/- (Rupees fifty thousand only) in each case Subject to observance o f procedure/instruction s laid down in GFR, 2005, etc.
Rs.50,000/- (Rupees fifty thousand only) in each case Subject to observance o f procedure/instruction s laid down in GFR. 2005, etc.
26695/2015/O/O Budget Finance Officer1/2.830. Disposal o f obsolete, I
surplus or unserviceable 1stores. (
(
i
Jp toIs. 10.00,000/- 1 Rupees ten lakh i inly) at a time, subject to acceptance }f the -ecommendation of Condemnation Board by the competent authority.
Jp toRs. 10.00.000/- i a Rupees ten lakh t anly) at a time, ( subject to acceptance of the i recommendation ot Condemnation Board oy the competent authority.
Subject t.) t.’.e icceptance ot | lie r e p o r t , Condemnation 3ourd bj the competent mthority.
31. Investigation o f Old Claims.
Full Power, as per Rule 264 o f GFR. 2005.
Full Power, as per Rule 264 o f GFR. 2005.
32. Merits, Awards. Stipends, Loans and other j educational scholarship to
Full Powers, subject to approved scale/pattern.
Full Powers, subject to approved scale/pattern.
33. Expenditure incurred on annual N.C.C camps, Combined Cadre camps, Refresher training course and pre commission training etc.
Full Powers, subject to the approved pattern of Government of India/Government of NCT Delhi.
Full Powers, subject to the approved pattern of Government of India/Government o f NCT Delhi.
------------------------34. Payment of publicity
charges on DAVP rates or on rates approved by Government of NCT of Delhi.
Full Powers Full Powers
35. Payment of outfit allowance, refreshment allowance and washing allowance to NCC officers and cadets.
Full Powers, subject to scale/pattern as prescribed by the Government of India/Government of NCT Delhi.
Full Powers, subject to scale/pattern as prescribed by the Government of India/Government of NCT Delhi.
1
36. Insurance of material and equipments received as a loan or an aid from International and other organizations.
Powers as prescribed in Rule 15 of Delegation of Financial Power Rules.
Powers as prescribed in Rule 15 of Delegation of Financial Power Rules.
37. (a)Grant of Special pay to cashiers/Group 4D' staff handling cash.
Full Powers* Full Powders* * These Allowances
. shall be(b) Caretaking Allowance Full Powers* Full Powers* _i regulated in |(c) Gestetner Operator Allowance
Full Powers* Full Powers* accordance with theorders/instruct io ns issueJ by tne Government of India from lime to time.
- c
L y1
26695/2015/O/o Budget Finance Offic£ft5/28-s 38. Powers under the
fundamental Rules Supplementary Rules/General Financial Rules.
As per the powers prescribed in FR/SR and GFRs.
As per the powers prescribed in FR/SR and GFRs.
39. (a) Sanction o f HBA to Govt, servant.
Full power, except in respect o f Secretaries and Head ol Departments.
Full power, except m respect o f Secretaries and Head ot Departments.
1 he power tosanction HBAto All IndiaService Officers 1vests with FD. ----------------------- 1
(b) Sanction o f GPF withdrawal to Govt, servant.
Full power, except in respect o f Secretaries and Head o f Departments.
Full power, except in respect o f Secretaries and Head o f Departments.
The power to sanction GrT withdrawal to All India Service Oificcr. vests with FD.
40. (a) Sanction o f Honorarium from Public exchequer
NIL NIL NOTF:The power to sanction Honorarium from the public exchequer vests with FD.
(b) To sanction the undertaking o f work for which fee/Honorarium is offered and acceptance thereof.
As prescribed in FR/SR
As prescribed in FR/SR
It includes honorarium payable to the Inquiry G ulcer and Presenting Officer)
(c) Acceptance o f Honorarium
As prescribed in FR/SR
As prescribed in FR/SR
1
41. (a) Sanction o f payment to casual labourers for departmental work connected with Horticulture / Forestry / Agriculture.
Full Powers* Full Powers* * Subject to the 1 rates/norms as 1 approved by tnc Government ot India/Go venane nt o f NCT of Delhi and 1 subject to availability o f | budget provision.
(b) Sanction o f Casual Labour for Departmental work connected with fisheries.
Full Powers* Full Powers** Subject to the rates/norms as approved by the Government o f India/Governme nt o f NCT of Delhi and
£ subject to availability o f
% / 7budgetprovision.
26695/2015/O/o Budget Finance Office6/2842 .
43.
44.
45.
46.
Payment ofremuneration to parttime teachers/Guest speakers etc.
Payment o f registration fee for seminars/ conferences.
Full Powers*
Full Powers*
Full Powers* * Subject to t'..~ rutes/norr ■:» approved By tm*
Clearance forforwarding otapplications for various fellowships.
Full Powers*
Full Powers*, except in cases o f Head o f Department in which approval o fconcerned secretary be obtained.
Keeping lien o f staff selected/approved by Govt, o f India for services/training abroad
Full Powers1'
Gant-in-Aid to the Grantee Institutions/ NGOs
NIL
Full Powers*, except in cases o f Head ot Department in which approval otconcerned secretary be obtained.
Full Powers*
Government otNCT of Delhi- _* Subject to fulfillment ot Rulcs/Roguialio ns as laid down in Government ofIndia/Go\ era:'...' nt o f NCT o f Delhi orders. ♦Subject to fulfillment ot Rules/Regulatio ns as laid down in GovernmentofIndia/Govern... a nt of NCT of Delhi orders. ♦Subject to fulfillment o. conditions as laid down u. FR-13 and FK- 14-A.
Up to Rs. 5,00,000/- (Rupees five lakh only) to sanction Grant-in-Aid to the Grantee Institutions/ NGOs.
The total gr,...l in a year ernes not exeecu Rupees five lakh, (Except Local Bodies;, both under Pl..n & Non-Plan subject toconditions
bvlaid down . Finance Department, Government of NCT of Delhi and subject to the approved pattern ot assistance a:..! further subject to fulfillment ol conditions as laid down in GFR, 2005.
26695/2015/O/o Budget Finance Office27/2847.
48.
49.
Opening o f Letter o f Credit (LC) in Public Sector Banks
W ashing & dry cleaning o f linen.
(a) Engagement of Security & Sanitation Services on outsourced basis through private agencies
(b) Extension o f existing Contract o f Security and Sanitation Sendees
Full Powers to the extent o f amount of Expenditure Sanction accorded by the Competent authority. Full Powers to HODs o f all Hospitals where facility o f washing/ diy cleaning o f linen is not available.NIL
Full Power*
(c) Engagement o f Class-IV Staff and Nursing Orderlies on outsourced basis through private agencies and extension o f contract thereof.
(d) Outsourcing o f Kitchen Sendeesincluding supply o f dietary articles(e) Outsourcing o f staff (cooks etc.,) for kitchen services against the sanctioned vacant posts.
NIL
Full Powers to the extent o f amount o f Expenditure Sanction accorded by the Competent authority.Full Powers where facility o f washing/ dry cleaning o f linen is not available.
Full power*
Full Power*
Full powers*
Full powers#
Full powers#
*FD's approval is required at
i the first time with reference to the number o f persons to be engaged on outsourced basis.♦Subject to tl.e provision ui extension .... provided in t..c contract and fulfillment of other condition;, prescribed in Rulc-204 ol GFR. 2005.♦Prior appro....o f FD should beobtained litrespect Olnumber olpersons to beengaged Oiloutsouicedbasis.# Applicai ie toHeads oiDepartments olHospitals^Applicable to Heads ofDepartments ofHospitals
26695/2015/Q/o Budget Finance Officdffl/2850. Continuation
Temporary posts
'4 ‘
51. Expenditure swearing-in-ceremony of ConstitutionalAuthorities of GNCT of Delhi.
Up to 3 years'* for j *5uoiw.' . Group-‘C* ami ‘D’ to - w posts: I the posts
j not beUp to 2 years for | vacant & Group ‘B ’ posts than .enc ye..:, '
NOTE: •{ If h. resp.04 o f Group '•€" and "D'’ pojw, FD 's upprova! is requited beyond Uaec years.(2) I'D’s approvJ i ; reqaiiwJ .
twureipcat ,Group
1 posts.Full
iPr. 5T..-w-Secretary (GAD) ,
. AH the enhanced financial powers will be exercised by the Heads of*'Departments and Administrative Secretaries o f the Departments concerned subject .to following conditions:-(i) that the expenditure does not exceed the budget allocation; ,(it) that tire expenditure is1 incurred .for the purpose for which funds have been
provided and the codal formalities are followed.
■ \J' (S.N.SAHA!),
. Principal Secretary (Finance).
No. F. 8/3 /2 0! 0-Ac'usfa/ Dated: 12.03.2015..
Copy forwarded to the following for information:- ^1. Pr. Secretary to Lt. Governor, Delhi, '
JS.: Secretary to Chief Minister, Delhi. *Secretary to Dv. Chief Minister / F iance Minister, Delhi.
A. Staff Officer to Chief Secretary, Delhi.All Pr. Secretaries / Secretaries o f Government o f NCT o f Delhi. .
Js. All the Heads o f Departments o f Government o f NCT ofDelhi. •7, P.S. to Pr. Secretary (Finance), GNCT o f Delhi. '
J& 'P .A . to Special Secretary (Finance), GNCT o f Delhi. >P. Controller o f Accounts, Principal Accounts Office, GNCT ofDelhi. * '10. Controller of Accounls, Directorate o f Audit GNCT o f Delhi.>1. Deputy Secretaries / Under Secretaries I Desk Officers of Finance Department.12. Office Order file/Guard File. • _ '13. Web site o f Finance Department. . -a :
• ' ' '• >*• ', (AkSyijui T
' Under Secretary Finance {A f ..
. DELHI URBAN SHELTER IMPROVEMENT BOARDGOVT. OF NCT OF DELHI
Administration BranchA-Block, 2nd floor, Vikas Bhawan-II,
Civil Lines, Delhi-110054
NO:K-15/ 1 0 /2 0 1 5 /D -4 9 Date: 23.06:2015
Forwarded to all concerned for information and necessary action.\
Dy. Director ( A d m n f l
Distribution: -
All Concerned.