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• Exhibitor Information • 2019 SRNT Annual Meeting •• February 20-23 • Hilton San Francisco Union Square, San Francisco, CA, USA •

Meeting DatesMeeting Dates: February 20-23, 2019Exhibit Dates: February 21-22, 2019

The Society for Research on Nicotine & Tobacco is dedicated solely to the study of nicotine and tobacco worldwide. SRNT prioritizes nicotine and tobacco research, funding sources for that research, public policy relating to smoking and reimbursement issues in a changing healthcare environment.

Mission Statement The mission of the Society is to stimulate the generation and dissemination of new knowledge concerning nicotine in all its manifestations — from molecular to societal.

What is the 25th Annual Meeting? The 25th Annual Meeting is a four-day event that provides attendees with an opportunity to exchange knowledge regarding research in the field of nicotine and tobacco use among our members specializing in this field. The meeting program seeks to provide the research community with the knowledge regarding the most recent trends and research in the field of nicotine and tobacco use.

The Exhibitor Showcase is designed to update our members’ knowledge of products, information services, literature, and equipment pertinent to the field of nicotine and tobacco use. The goal of the exhibit area is to enhance the product education of the attendees. The exposition offers an unmatched opportunity for commercial companies to reach the specialty market of researchers and practitioners who purchase their products and services.

Audience Attendees include researchers and academics representing all disciplines within the field of nicotine and tobacco research including clinical, basic science, and public health policy. The Annual Meeting attracts participants from over 40 countries worldwide.

Benefits of Exhibiting Why should your company choose to exhibit at the 25th Annual Meeting?

• You will reach the largest audience of researchers specializing in nicotine and tobacco use in one place at one time. Place your company name in front of this specialty audience of over 1,100 healthcare professionals and researchers.

• Build and expand your brand awareness with our audience of nicotine and tobacco researchers.

• The program materials will list each exhibiting company’s contact information and product descriptions and will be distributed to each attendee.

• The economical and effective atmosphere of a trade show allows you to make many more contacts than personal sales calls.

• Refreshment breaks will be held in the exhibit area, providing your company with uninterrupted time to visit with attendees.

Installation of Exhibits Wednesday, February 20, 201912:00 noon–3:30 p.m. (subject to change)

Exhibit Hours Thursday, February 21, 20199:00 a.m.–3:00 p.m.

Friday, February 22, 20199:30 a.m.–3:00 p.m.

Dismantling of Exhibits Friday, February 22, 20193:00 p.m.–5:30 p.m.

Space Rates Rates for exhibiting at the 25th Annual Meeting:

$1,100 – on or prior to February 1, 2019$1,300 – after February 1, 2019

The tabletop exhibit booths will include one 6’ x 30” skirted table, two chairs, a wastebasket, and an identification sign.

Attendance Statistics

2018 Baltimore, MD 1,200 2017 Florence, Italy 1,1002016 Chicago, IL 1,3502015 Philadelphia, PA 1,2542014 Seattle, WA 1,0212013 Boston, MA 1,018 2012 Houston, TX 7882011 Toronto, ON 8902010 Baltimore, MD 1,000

Contact: Jane Shepard, Exhibits Manager +1-608-443-2462, ext. 137 Email: jshepard@reesgroupinc.com

Limited number of booths available; First come, first served!

25th Annual Meeting • February 20-23, 2019

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SRNT Policy on Exhibitors at its Annual Meeting

SRNT’s Annual Meeting is a scientific conference presented for nicotine and tobacco research scientists.

SRNT will consider applications from vendors (government agencies, non-profit organizations, and for-profit organizations) for its Exhibition that:

• Produce a product that may be used by the broad scientific community for accepted research practices;

• Produce US Food and Drug Administration (FDA) approved treatments for tobacco dependence;

• Publish peer-reviewed research or other information that supports the work of the scientific community;

• Represent government or other funding agencies; or

• Engage in business that supports SRNT’s vision to understand and treat nicotine and tobacco dependence and advance tobacco control with the ultimate goal of eradicating the global tobacco epidemic.

SRNT will not accept vendors that:

• Are owned by or directly related to companies within the tobacco industry;

• Produce products that are not evidence-based treatments for tobacco dependence;

• Produce tobacco dependence treatment products that are not regulated by the FDA; or

• Engage in business that is in conflict with SRNT’s vision to understand and treat nicotine and tobacco dependence and advance tobacco control with the ultimate goal of eradicating the global tobacco epidemic.

Vendor applications will be reviewed, using SRNT’s mission and vision to guide the decision-making process. If questions arise, documentation proving that a company is not affiliated with the tobacco industry may be required.

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2019 SRNT Corporate Sponsor Levels and Benefits

Platinum Level - $10,000

• Complimentary booth space with first choice of your preferred booth location preference in the exhibit hall.

• Five complimentary conference registrations• Logo included in continuous loop in the registration area• Logo included on the SRNT website listing Corporate

Sponsors• Logo included in the final program• Recognition during the opening plenary session and the

keynote lecture• Invitation for up to five representatives to attend the 2019

President’s Reception• Recognition on SRNT’s Facebook page• Inclusion of organizational material (one page or large

postcard) in conference attendee bags; promotional materials must be approved in advance and shipped directly to the conference hotel

• Optional: Official Sponsor of the 2019 Annual Meeting Opening Reception and all coffee breaks

Gold Level - $7,500

• Complimentary booth space with second choice of your preferred booth location preference in the exhibit hall.

• Four complimentary conference registrations• Logo included in continuous loop in the registration area• Logo included on the SRNT website listing Corporate

Sponsors• Logo included in the final program• Recognition during the opening plenary session and the

keynote lecture• Invitation for up to four representatives to attend the 2019

President’s Reception• Recognition on SRNT’s Facebook page• Optional: Sponsor of one lunch break at the 2019 Annual

Meeting

Silver Level - $5,000

• Complimentary booth space in the main exhibit area• Three complimentary conference registrations

• Logo included in continuous loop in the registration area• Logo included on the SRNT website listing Corporate

Sponsors• Logo included in the final program• Recognition during the opening plenary session and the

keynote lecture• Invitation for up to three representatives to attend the 2019

President’s Reception• Recognition on SRNT’s Facebook page• Optional: Sponsor of the 2019 Annual Meeting smartphone

app

Bronze Level - $3,000

• Two complimentary conference registrations• Name included in continuous loop in the registration area• Name included on the SRNT website listing Corporate

Sponsors• Name included in the final program• Recognition during the opening plenary session and the

keynote lecture• Invitation for two representatives to attend the 2019

President’s Reception• Recognition on SRNT’s Facebook page

Financial contributions to SRNT will be listed in all materials as Unrestricted Grants. Supporting organizations that have provided funding in support of SRNT’s mission to stimulate the generation and dissemination of new knowledge concerning nicotine and tobacco in all its manifestations will be listed in all materials as Organizational Corporate Supporters.

Please note: SRNT does not accept corporate support from, nor does it rent exhibit space to, companies that are part of the Tobacco Industry or companies that produce electronic cigarettes.

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• 25th Annual Meeting of the Society for Research on Nicotine and Tobacco • • February 20-23, 2019 • San Francisco, California, USA •

• CONTRACT APPLICATION FOR EXHIBIT SPACE •

Meeting Dates: February 20-23, 2019Exhibit Dates: February 21-22, 2019Location: Hilton San Francisco Union Square

San Francisco, California, USA

List your company as you would like it to appear on any promotions. (Please print or type.)

Firm Name: ________________________________________

Address: __________________________________________

City: ______________________________________________

State/Province: _____________________________________

Zip/Postal Code: _______________Country: _____________

Telephone Number: (______) _________________________

Company Email: ____________________________________

Company Website Address: ___________________________

Name of contact person: _____________________________(person to whom all correspondence and exhibit kit should be sent)

Contact person’s phone: _____________________________

Contact person’s email address (required):__________________________________________________

Promotional description of equipment, products, or services to be displayed (to be included in the program and promoted on the SRNT website - 40 words or less):

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

Exhibit Space Number(s) Preference:

First choice:_____________ Second choice: ______________

Third choice:____________ Fourth choice: ______________

List competitors you do NOT wish to be near: ____________

__________________________________________________

Book Exhibit:(not applicable to companies renting a booth space)

We will be exhibiting _____ title(s) at the Book Exhibit. The cost for each book is $200. Please list below the title(s) and author(s) of the book(s) that will be exhibited. Include the entire fee with this application.

1. ________________________________________________

2. ________________________________________________

3. ________________________________________________

Cancellation Policy:

A 50% refund will be given for cancellations on or prior to February 1, 2019.No refunds will be issued for cancellations after February 1, 2019.

Terms and Conditions:

1. Payment We will exhibit at the SRNT Meeting:

Tabletop booth $1,100 (on or prior to February 1, 2019)$1,300 (after February 1, 2019)

Number of booths: ______________Total payment: _________________

2. Check - Please make check payable in US funds to:The Society for Research on Nicotine & Tobacco

Visa MasterCard American Express

Card Number: _______________________________________

Exp. Date: __________________________________________

CVV #: _____________________________________________

Amt. Authorized: $ ___________________________________

Card Holder Name: __________________________________

Card Holder Signature: _______________________________

3. The Society for Research on Nicotine & Tobacco will have theright of interpretation and approval on all matters pertaining to thecontract rules and regulations.

This application is made with the understanding that the applicant agrees to abide by all rules and regulations outlined by the Society for Research on Nicotine & Tobacco that become a part of the accepted contract, along with other rules and directives SRNT may issue in connection with this exposition.

_____________________________________________________Name of Authorizing Officer (please print) Title

_____________________________________________________Signature of Authorizing Officer Date

If you are interested in Sponsorship Opportunities, please contact Bruce Wheeler at +1-608-345-9979, or by email at bwheeler@srnt.org.

Please sign and return with the payment to:

Society for Research on Nicotine & Tobacco2424 American LaneMadison, WI 53704 USATelephone: +1-608-443-2462, ext. 137Fax: +1-608-443-2474 or +1-608-443-2478Contact: Jane Shepard at jshepard@reesgroupinc.com

SRNT use onlyPayment received: ___________ Confirmation sent: _________Booth(s) assigned: ___________ Service kit sent: ____________

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2019 SRNT Exhibit Floor Plan

Yosemite Ballroom • Ballroom Level • Hilton San Francisco Hotel Union Square

1 2 3 4 5 6

7

8

9

10

MainEntrance

En

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11121314SRNT REGISTRATION

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2019 SRNT Exhibit Guidelines and Regulations

Contract for SpaceThe application for exhibit space and payment of the booth rental charges constitute a contract for the right to use the space. Applications must be accompanied by full payment of the exhibit booth rental fee.

These guidelines have been formulated in the best interest of all concerned and become a part of the contract between the exhibitor and association. All matters and questions not covered by these regulations are subject to decision by show management.

Exhibitors submitting a contract agree to the guidelines and regulations set forth in this agreement, the rules and regulations of the facility; and all applicable federal, state, provincial, and local laws and ordinances.

Contract ReviewVendor applications will be reviewed using SRNT’s mission and vision to guide the decision-making process (see page 2 of this application). If questions arise, documentation proving that a company is not affiliated with the tobacco industry may be required.

Booth Configuration and LocationAll exhibits must be arranged so as not to obstruct the general view or hide the exhibits of other companies. Exhibit components are limited to a height of eight (8) feet unless permission is obtained by show management. No exhibit or advertising information will be allowed to extend beyond the space allotted to the exhibiting company.

Show management reserves the right to alter the location of exhibits or booths shown on the floor plan as it deems advisable. However, no change of location will be made without full discussion with the exhibitor affected by such change.

Installation and DismantleExhibitors must work within the times allocated for installation and dismantle. The exhibit area officially closes at 3:00 p.m. on Friday, February 22, 2019. No packing of equipment or literature or dismantling of exhibits or displays is permitted prior to the exhibit closing time.

PersonnelEach exhibiting company is entitled to two exhibitor registrations per booth space reserved. Use of these registrations is restricted to booth personnel only. All personnel in the booth area must display the proper name badges throughout move-in, show hours, and move-out and be dressed in professional attire.

Exhibitors agree to interact respectfully and thoughtfully with all registrants in the exhibit area, educational sessions, and networking situations and respect the rights of other exhibitors to conduct business without interference or improper interventions.

Unclaimed SpaceAny space unclaimed by 9:00 a.m. on Thursday, February 21, 2019, will be subject to reassignment. Show management will not be liable for any incurred expenses. If equipment has been shipped and is located in the booth, show management may order the exhibit to be set up and the exhibitor will be billed for those charges.

Union LaborExhibitors are required to observe all union contracts in effect among show management, official contractors, facilities, and various labor organizations represented. Any labor required for installation or dismantle, decoration, or use of equipment must be ordered through the official service contractor.

FacilitiesExhibitors shall not damage or deface walls, doors, floors, or columns of the facility, booths, or the equipment/furnishing in the booth area. The exhibitor will be held liable for any such damage caused.

All space occupied by an exhibitor must be returned in the same condition as it was at the commencement of the occupation.

Use of Exhibit SpaceNo exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the consent of show management. No exhibitor is permitted to show goods other than those manufactured or handled by the company in the regular course of business. No firm or organization not assigned space in the exhibit hall will be permitted to solicit business in any manner within the exhibit area.

Noise LevelAny demonstrations or presentations must be conducted at a low volume so as not to disturb other exhibiting companies.

LogosThe association logo may not be used in any printed materials distributed by the exhibiting company.

RestrictionsShow management reserves the right to restrict exhibits that because of noise, methods of operation, or for any reason become objectionable and also to prohibit or evict without refund any exhibit or person that in the opinion of the management may detract from the general character of the exposition or who interferes in any way with another exhibiting organization, their exhibit staff, or meeting attendees. No undignified manner of attracting attention will be permitted.

No display material exposing an unfinished surface to neighboring booths or an aisle will be permitted.

The association reserves the right to prohibit exhibition or advertisement of any product it deems unsuitable for the exposition.

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2019 SRNT Exhibit Guidelines and Regulations—continued

Service ContractorComplete information, instructions, and schedules regarding shipping, drayage, labor, electrical, furniture, carpet, etc., will be included in the exhibitor service kit to be provided six weeks prior to the meeting dates. All outside contractors must comply with the exhibition rules.

All exhibitor shipments are to be directed through the service contractor. The hotel does not provide any storage spaces for exhibitor freight. Crates or boxes will be stored by the service contractor.

Mailing ListThe association does not provide, rent, or sell its membership mailing list due to privacy concerns.

InsuranceEach exhibiting company is to carry its own insurance. Neither the association nor facility can or will be responsible for damage to, loss, or theft of property belonging to any exhibitor, its agents, employees, business invitees, visitors, or guests. Show management may ask for certificates of insurance for verification purposes.

SecurityThe association will provide security guards for hours when the exposition is closed. However, the association and facility will not be liable for loss or damage to property of exhibitors, their representatives, or employees from theft, fire, accident, or any other cause beyond its control. Exhibitors are advised to insure themselves at their own expense against property loss or damage and against liability or personal injury. The exhibitor shall indemnify the association and facility against and hold each harmless from negligence of the exhibitor in connection with the exhibitor’s use of space.

Fire RegulationsAll materials used in the exhibit booths must be made of flame-proof materials and conform to all the fire department regulations.

LiabilityThe exhibiting company, its agents, and representatives agree that SRNT and the Hilton San Francisco Union Square Hotel, and any of their officers, staff members, agents, or employees are not responsible for and are released from all liability as to any injury, loss, or damage that may occur to the exhibitor, the exhibitor’s agents, directors, officers, or employees, or to any other persons or to the exhibitor’s property prior to, during, or after the holding of the Annual Meeting.

Cancellation of ExpositionNo refund for space rental will be made after February 13, 2019, unless the space can be resold.

In case the premises of the exposition are damaged or destroyed, or if access to the venue is prevented by reason of acts of God, emergencies declared by any government agency, or for any other reason, this contract may be terminated. In the event of such termination, the exhibitor waives any and all damages and claims for damages. Booth rental fees will be refunded minus any charges incurred on behalf of the exhibiting company.

Cooperation of ExhibitorsThe foregoing regulations with reference to exhibits have been formulated in the best interests of the exhibitor and cooperation is therefore requested. These regulations are a part of the agreement between the exhibitor and show management. Any matters not specifically covered in this prospectus and contract are subject to decision by show management. Show management reserves the right to make such changes, amendments, and additions to these rules as it considers advisable for the proper conduct of the exhibition, with the provision that all exhibitors will be advised of any such changes.