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Acknowledgement I owe a great thanks to my teachers whohelped and supported me for this project.

My deepest thanks to Jyoti Mamwho guided me and helped in makingcorrections in the project.I also express my thanks to Rita Mam forextending her support without whom theproject would have been a distant reality.



C ontents



A n Overview of MS A ccess

MS A ccess is a relational database management system(DBMS or RDBMS).A t the very core it is a software

engine that provides an interface between physicaldata & user application queries.

Other examples of DBMS applications include:

Oracle

mySQLSQL Server (Microsoft)DB2 (IBM)Informix



W hat is an MS A ccess File

A lthough the term database typically refers to acollection of related data tables, an A ccess databaseincludes more than just data. In addition to tables,

you can add:Saved queries(stored procedures)-organizing and/ormanipulating data.Forms- Gui interaction with data, event programmingReports- customized results for printing (~ staticforms)Macros and VB programs for extending functionality



U nless advanced techniques areemployed, all entities are stored in one*.mdb file.



Tables Overview in A ccess

Gener al s e tupfo r tabl e sd e sc r ib e

gener al optio n s

Tabl e Pr op er ti e s



W orking with Queries

A n MS- A ccess query is a set of stored SQL instructionsthat manipulate and/or select data from one or moretables.Select Query- Data grouping and/or filtering.Make table Query- Select + creates/populates newtable.U pdate Query- U pdates fields from specified table data.

A ppend Query- Runs query on one table, appendsresults to a table.Delete Query- Delete selected records from table.



Example of Query

Q u er y typ e s a n dSQL view s

Dr ag a n d D r opFie lds



Introducing Excel

Mic r osoft Offic e Exce l 2007 (or Exce l) is a computerprogram used to enter, analyze, and presentquantitative dataA sp re adsh ee t is a collection of text and numberslaid out in a rectangular grid.

± Often used in business for budgeting, inventorymanagement, and decision making

W hat-if a n alysis lets you change one or more valuesin a spreadsheet and then assess the effect thosechanges have on the calculated values



Exploring Excel



Introducing Functions in Excel

A fu n ctio n is a named operation that returns avalueFor example, to add the values in the rangeA1 :A10 , you could enter the following longformula:=A1 +A 2+A3 +A4 +A5 +A6 +A7 +A8 +A9 +A10

Or, you could use the S U M function toaccomplish the same thing:=SU M(A1 :A10 )



Features of Excel



Maths and Statistical Functionsin Excel



Cha r ts i n Exce l

Makes it easy toU nderstand and

A nalyze data

U sed to presentC omplicated data in

anEasier manner



Excel is used forpaperwork where youcan arrange and

tabulate data properlyfor printing orpresentations.

A ccess is used as asystem of storing dataso that it can be

retrieved later.



Data Storage

Excel can only storeupto 1048576 recordson the same sheet

without having to use adifferent set of columnsor continue on withother worksheet(s). It

has 80 Mb RA M usagelimitation before itcrashes.

A ccess can store Xnumber of records andhas a 2 GB memory

usage limitation.



A ccess does notallow for data

corruption so easilyby a user, such asselecting all but

one column, A ccesswill still include allfields for sortings.



A ccess forms has lots of form events thatone can use while Excel user forms has verylittle events to work off from.



Excel is good for SHOR T TE RM solutions andsmall scale projects.

A ccess is good for LONGTE RM solutions andlarge scale projects.



W hy the comparison?

This is a fai r qu e stio n . A fter all, Excel is not adatabase management system. It is spreadsheetsoftware, and it stores units of information in rows

and columns of cells, called w o rk sh ee ts . The mostcommon task performed in Excel is the managementof lists such as telephone numbers and personneldata. In comparison, A ccess stores data in tabl e s that

look much the same as worksheets but are designedfor complex querying in relation to data stored inother tables and locations, and even in fields in othertables.



Both programs are great tools for Both programs are great tools for managing datamanaging data

and performing calculationsand performing calculations

So the QUESTION remains,So the QUESTION remains,

which program do I usewhich program do I use

Excel is going to be the betterchoice and use it unless it

accomplishes your objective inthe manner you want.

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