GRANITE HILLS EAGLES

American Youth Football and Cheer

2019 BYLAWS

PART I: CONSTITUTION PART II: BY-LAWS PART III: POLICIES, PROCEDURES & RULES

Changes to Bylaws approved by GHEAYFC Board Members on January 15, 2018

GOVERNING RULES AND REGULATIONS FOR THE OPERATION OF GRANITE HILLS YOUTH FOOTBALL & CHEER ASSOCIATION

PART I: CONSTITUTION ARTICLE I – NAME The Corporation shall be known as GRANITE HILLS American Youth Football & Cheer Association, Inc. (hereinafter the “Association”). ARTICLE II – PURPOSE The purpose of the Association shall be to sponsor and administer one or more tackle and flag football teams and their ancillary cheerleading/dance squads. The Association will raise money, buy equipment, recruit coaches and secure playing fields in order to achieve the following recognized San Diego Youth Football & Cheer Conference objectives: 1. Providing interested boys and girls with the opportunity to participate in an organized, supervised, safety-oriented program of tackle and flag football and cheerleading/dancing. 2. Bringing area youth together by means of a common interest in sportsmanship, fair play and fellowship. 3. Emphasizing fun for all by keeping the welfare of each boy and girl first, foremost and entirely free of adult ambition and personal glory; and 4. Encouraging the qualities of good citizenship, scholarship and character that are important long after their youth football/cheer days. ARTICLE III – PRINCIPLE ADDRESS The principle address of the Association shall be in the County of San Diego, City of El Cajon and unless otherwise ordered by the Board of Directors, shall be a P.O. Box within the City of El Cajon city limits. ARTICLE IV – AFFILIATION The Association shall be affiliated with the San Diego Youth Football and Cheer Conference, Inc. (hereinafter, “SDYFCC”). The Association shall keep SDYFCC informed of the name and address of the Association’s President and current Board Members.

As long as this Association is a member in good standing with the SDYFCC, this Association will subscribe to and be bound by the By-Laws, Rules and Regulations of the SDYFCC and any amendment or modification thereof. The SDYFCC Rules and Regulations / Policies and Procedures shall prevail in all matters not covered by the Association’s By-Laws. Except in respect to matters covered specifically in the By-Laws of this Association and SDYFCC, rules promulgated by National Youth Football shall prevail. ARTICLE V -MEMBERSHIP Membership in the Association shall be determined on an annual basis from January 1 through December 31 and shall consist of one class of Membership Voting Membership: the voting members of the Association shall consist of the: Team Staff Members, Board Members and Parents of the participants listed on the team roster who are eighteen years of age or older and who have paid in full, the Association’s fees and/or dues for that Participant. Payment of these fees in full shall establish Voting Membership. Only one vote per Participant shall be permitted. Parent/Guardian will be required to show Identification and sign for receipt of the ballot. Duly elected or approved Team Staff Members and Board Members without participants will be allowed one vote. All votes must be cast in person – voting by proxy is prohibited. Any person meeting the foregoing requirements shall be considered a member in good standing of the Association. Only qualified members shall be allowed to run and be elected to the Board of Directors. Membership is not a given and either the volunteer application or a player contract must be approved by the President of the association. Any such application and/or contract which are not accepted must be presented to the Executive Board for a vote to approve or reverse. ARTICLE VI – MEETINGS General association open meetings are encouraged once each year during the months of August through November. General Association meetings shall be open to all association members. Time and place for all general meetings require at least a 48-hour notice and must be given prior to any general membership meeting. Board of Directors meetings shall be held as scheduled by the board, but not less than once monthly. Board meetings will not be open to all association members except by invitation from any board member, approved by the Executive Board and voting privileges shall be reserved for elected/appointed executive board members as outlined in the Association By-Laws. The Executive Board may meet 30 minutes prior to any regularly scheduled Board of Directors meetings or at any other time convenient to the Executive Board as needed to address any pertinent issues and to ensure that the Executive Board is informed of issues that need to be addressed before being submitted to the full Board of Directors. Part II: BY-LAWS / POLICIES AND PROCEDURES ARTICLE I – EXECUTIVE BOARD Section 1: The Executive Board shall consist of the Following members: President, Vice President, Asst. Secretary, and Treasurer Section 2: The Executive Board is subject to the Constitution, By-Laws/Policies and Procedures and Articles of Incorporation of the Association. Section 3: Each member of the Executive Board shall be entitled to a single vote on each matter submitted. Voting by proxy is prohibited.

Section 4: Executive Board members shall serve out a term of two full years from January 1 through December 31 of each term, for the position in which they were elected. President and Secretary will be elected in even years. Vice President and Treasurer will be elected in odd years. Section 5: The Executive Board shall be summoned by and meet at the discretion of the President. Executive Board Meetings are closed to all other Members. All discussions, proceedings and decisions of the Executive Board shall remain confidential. Any breach of confidentiality by an Executive Board Member can and will be considered a violation and could result in disciplinary action up to and including removal from the Executive Board. All Executive Board votes are by simply majority unless otherwise stated. Section 6: The Executive Board may make rules regulations administrative policies and resolutions (to include suspending a Member for the remainder of the season for failure to obey the rules and regulations after 2 infractions of any published rules, regulations and policies as set forth in the Association By-Laws and/or SDYFCC and/or AYF Rules and Regulations) as in their discretion should they deem it necessary on matters concerning integrity, reputation, well-being, welfare or legal status of the organization. The Executive Board shall meet, discuss and seek resolution if warranted, on any issues concerning coaches, parents or participants or on issues which may arise that may be sensitive in nature or require an environment of confidentiality. Section 7: With the exception of any vacancy created in the office of the President, the Executive Board shall within sixty (60) days appoint a successor to complete the vacant office of any Executive Board member who, for whatever reason, is unable to complete his/her term of office. This appointment shall remain in effect until the next regularly scheduled election for that office. Upon a vacancy in the office of the President, the Vice President shall assume that office immediately. ARTICLE II – DUTIES OF EXECUTIVE BOARD PRESIDENT – The President shall be the Principal Executive Officer of this Association. The President shall, in general, supervise and control all the business and affairs of the Association. The President shall preside over all executive board and general association meetings of this association. The President shall perform such other duties as the Executive Board may require. THE PRESIDENT MUST ENSURE THAT THE REQUIREMENTS OF AFFILIATED ORGANIZATIONS (SAN DIEGO YOUTH FOOTBALL AND CHEER CONFERENCE, INC., THE STATE OF CALIFORNIA AND THE FEDERAL INTERNAL REVENUE SERVICE) ARE MET. The President or an appointed alternate shall attend all regular scheduled SDYFCC meetings and any county committees this association is assigned to serve on, and report all such actions of the SDYFCC to the Executive Board. The President or appointed alternate must attend all directed meetings with the Grossmont Union High School District as required. In addition, the President or designated alternate will meet with the Executive Staff at Granite Hills High School (GHHS) as necessary, but at least twice during the season, to discuss issues that pertain to GHHS and the Association. The Secretary shall accurately record, transcribe and distribute the minutes along with a draft agenda within seven working days prior to the scheduled monthly board meeting to all members of the Board of Directors. The President shall ensure that all team scores are collected and forwarded to the SDYFCC Schedule Director not later than noon the day after the game has been played. THE PRESIDENT WILL DISTRIBUTE THE AGENDA TO THE SECRETARY VIA EMAIL 48 HOURS PRIOR TO SCHEDULED MEETINGS. ALL MATTERS not requiring immediate vote at the conference meetings, shall be referred to the Executive Board for their consideration. The President is the Principal Executive Officer of GHE and shall be responsible for all day-to-day functions. Duties of the President include but are not limited to:

• Supervise, direct and control all of GHE business affairs on a day to day basis. • Attend all San Diego Youth Football and Cheer Conference meetings and report to the Board of Directors. • Schedule, attend and prepare all meetings of the Board of Directors at a minimum of once a month. • The President may sign, with the Vice President or any other proper officer of the corporation authorized by the Board of Directors, any deeds, mortgage, bonds, contracts, checks, reimbursements or other instruments which the Board of Directors have authorized to be executed. • Ensure insurance policies for GHE are current and up to date every year. • Approve all organized events. • Coordinate and facilitate all duties of the Board of Directors to ensure that all duties are being performed as required. • Prepare yearly timeline to help other Board members perform the duties of their positions. • Prepare and review yearly and monthly updated budgets with Treasurer for review at monthly Board of Director meetings. • Approve all Business transactions that require payment. • Implement all player, coach, parent, board member discipline. Handle all player, coach, parent, board member complaints. • Insures that there is always a sufficient amount of board members present at all functions. • Forward all pertinent information to proper board members for distribution. • Attend all functions or ensure highest level of command is in attendance of all functions, coordinate with VP. • Approve all mass emails and flyers for distribution to parents. • Appoint any subcommittees deemed necessary. • Ensure all board members are familiar with county and local Bylaws. VICE PRESIDENT – In the absence of the President, the Vice President shall perform the duties of the President and when so acting, shall have all the powers of the President. They shall Chair the Football and Cheer Head Coaches Committee; collect all coaching applications and paperwork from the Coaching and Cheer Directors. They shall conduct all background checks and obtain all volunteer badges. They shall oversee the Eligibility process and approve final assignment of cheer/flag/tackle participants. The Vice President shall ensure that a game day coverage schedule is published and that Board Members are aware of their assigned responsibilities. The Vice President shall also chair the annual Constitution and Bylaws Committee as well as maintain an up-to-date book of the current Constitution and Bylaws and Policies, Procedures and Rules with all proposed/adopted amendments or supplemental Policies, Procedures or Rules stipulated in Association minutes. In addition, they shall carry out such other duties and assignments as may be directed by the President or by the Executive Board. The Vice President shall be responsible for assisting the President in the performance of his/her duties and shall act for the President in his/her absence. Duties include, but are not limited to:

• Perform all duties of the president when so acting, shall have the powers and be subject to all the restrictions of the president.

• In case of vacancy in the office of President, The Vice President will automatically become President and will serve remaining term.

• Attend conference meetings in place of the President when necessary. • Interpret all rules and regulations and refer discipline cases to the President. • Assist all Board of Directors are performing required duties. • Assist and support all Board of Director's with duties as needed. • Assist Field Manager with practice schedule for submittal and approval by facility. • Attend all meetings and San Diego Youth Football and Cheer meetings as required. • Work directly with the Coaches Representatives to acquire coaches for new seasons. • Shall actively recruit for any & all positions not filled on Board of Directors and coaching

staffs. • Secure insurance and license for Merchandise & Food trailers. • Complete Volunteer background checks with Secretary, Coaches Representatives.

• Assist Public Relations and Secretary with updating parent handbook for each season for Board of Director approval.

• Assist with all Granite Hills relations. • Create home game day schedules for Board of directors to ensure all requirements are

covered for the entire day. • Create an emergency reaction plan for natural disasters and emergencies. Put plan in

writing and distribute to all Board Members and coach staff. SECRETARY – The Secretary shall keep, or cause to be kept, a record of minutes of all meetings (executive, general board, or special) with the time and place of holding and the names of all those present and proceedings thereof. Will poll all Board of Directors at least five days prior to the next scheduled meeting for agenda items and pass to President. The Secretary will notify all Board of Directors of the next scheduled meeting no later than 72 hours in advance and will report reasons for non-attendance of all board of Directors absent. They shall be responsible for maintenance and sending correspondence and general custody of all permanent Association records. They shall check the Association’s mail box periodically and distribute correspondence to proper board members. They shall keep a complete roster of all Association board members, Team Managers, Coaches and SDYFCC board members. The Secretary will act as the alternate point of contact and ensure that the Association website is current and properly maintained, and shall perform such other duties as directed by the President or Executive Board. The Secretary is responsible for taking and keeping the minutes of all monthly Board meetings and conferences. The Secretary will make available to all Board members a copy of said minutes prior to the following board meeting. • Keep a running notebook of all meeting minutes and have for reference for future meetings. • Be the custodian for corporation seals, documents and files needed for business records. • Notify all board members of pending meetings. Call all board members with changes in meeting status or additional meetings when needed. • Create and maintain updated membership roster including all contact information. • Help organize all required and special events i.e., sign-ups, weigh-ins, picture days, opening days, elections, end season party, etc. • Assist Public Relations with updating parent handbook for each season for Board of Director approval. • Have previous minutes printed and present from the last board meeting for review and acceptance by the board. TREASURER – The Treasurer shall have work experience in accounting and bookkeeping with an emphasis on cash accounting and financial reporting. They shall keep current and correct records of all accounts, properties and business transactions of this Association, including accounts of its assets, liabilities, receipts, disbursements, gains, losses and all income derived by the Association from any of its activities or teams. The books of account shall at all reasonable times be open the inspection by any Executive Board Member. The Audit Committee will meet at least twice a year and consist of a minimum of two personnel, one of which will be an Executive Board Member other than the Treasurer. At least one of the members of the Audit Committee shall have a financial or accounting background. Their duties will be to review and compare incoming and outgoing transactions to the bank statements and to gain reasonable assurance that the proper recording of all transactions of the Association have occurred. The Audit Committee will present their findings to the President in writing within fifteen days of their review. All funds received by the Association or on behalf of the Association must be deposited in the name and the credit of the Association with any FDIC insured bank(s) the Board of Directors designates, within a reasonable time period. Revenues in excess of Fifty and No/100 Dollars ($50.00) must be immediately

deposited into lock boxes maintained on the premises of the event or activity at which they are earned for later deposit at the bank. The Treasurer, President, Vice President, and/or Secretary are the only persons unauthorized to possess keys to the lock boxes. All checks drawn on the Association’s bank account must be signed by the Treasurer, President or Vice President. Requests for withdrawals must be submitted in writing at least 48 hours prior to the time they are needed. All requests over $200 must be approved by an Executive Board Member other than the Requester and the Treasurer. Requests over $750 must be motioned and approved by a majority vote of the General Board. The Treasurer shall disburse the funds of the Association as may be ordered by the Executive Board and approved by the President. The Treasurer shall render to the President and Executive Board, whenever they request it, an account of all transactions and of the financial condition of the Association, and shall perform such other duties as may be prescribed by the President or Executive board. A financial report shall be given at each Executive Board and General Meeting. The financial report should include information that provides the Board the ability to manage to the budget adopted by the Board each year. The Treasurer will formulate and present a proposed budget for the current year no later than the February meeting of the Board of Directors. Subsequent specialized budgets that may be required, will be Chaired by the Treasurer. The Treasurer shall be required to file, or cause to be filed, the Association’s annual tax returns by the required filing dates. The Executive Board shall review and approve the returns before filing. The Treasurer will also obtain proof of Active Corporation and 501(c)3 status so that we are able to submit to SDYFCC on or before April 30th. The Treasurer shall be responsible for establishing proper controls for all functions that involve handling of cash and assets/inventory of the Association, including the handling of team funds, and will maintain and update each team’s account funds in conjunction with the Team Parent Coordinator. The Treasurer shall be responsible for keeping and maintaining adequate and correct accounts of the properties and business transactions of the GHE. Duties include, but are not limited to: • Ensure accounting firm has prepared ALL month end financial statements and have ready for ALL monthly meetings for each month of active business • Work with accounting firm to maintain accounts of assets, liabilities, receipts, disbursements, gains and losses. The books of account shall at all reasonable times be open to inspection by any board member. • Will have charge and custody of and be responsible for all funds and securities of the corporation, receive and give receipts for money due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies or other depositories authorized by the Board of Directors. • Attend and assist at all registrations and sign ups with Player Agent, Coaches Representatives, etc. • Be present at home games and practices to double/triple count money at concessions, merchandise and fundraisers. • Provide appropriate change for all concessions, merchandise and fundraisers. Assist President in creating and maintaining budget for review on monthly basis at regular Board of Director meetings. Work with team business representative on individual team budgets for money distribution. • Appoint an assistant for approval by the Board of Directors, that is not married, related or living with the Treasurer to serve in your absence at all events that are not attended by Treasurer. • Help with the President and Special Events Coordinator creates budgets for all GHE special events. • Coordinate all player/member registration and refund payments with Player agent. • Maintain Referee sign-in & out sheets for home games and ensure proper payment for services at home games. Collect referee and trainer checks from opposing teams. • Distribute referee checks to coaches for away games.

ARTICLE III – BOARD OF DIRECTORS The Board of Directors is comprised of elected individuals that include the Executive Board as well as: Assistant Vice President, Coaching Director, Cheer Director, Eligibility Director, Equipment Director, Team Parent Coordinator, Field Operations Director, Merchandise Director, Concessions Director, Scholar Athlete Director Publicity Director. New offices may be created and or deleted and filled at any meeting of the Board of Directors and/or Executive Board. All members on the Board of Directors shall serve a term of two years, unless appointed by the president to complete another. Section 1: Each member of the Board of Directors shall be entitled to a single vote on each matter submitted. The President will only vote in the case of a tie. Voting by proxy is prohibited. All members are expected to vote on any issue presented to them. Section 2: Except when authorized by the Executive Board, no member of the Board of Directors shall, during the period of his/her tenure, hold any other office within the Association, unless determined by the Board of Directors that the combination of two positions is in the best interest of the operation of the Association. Approval for a member to hold more than one office must be approved by a majority vote. If approved by a majority vote, that member holding multiple positions is only entitled to one vote in all board voting issues. Section 3: A majority is fifty-one percent of the number of Directors present holding office, and constitutes a quorum enabling the transaction of business. Every act or decision approved by a quorum shall be deemed an act of the entire Board of Directors. The presence of a quorum must be noted in the minutes prior to any item of business transacted. If no quorum is reached, the meeting shall be automatically adjourned and any decisions or actions taken are void. Unless the delay in filling the office will have a negative and significant impact on the Association as a whole, at that time the President may nominate an individual to fill the vacant position for a maximum of 30 days. The Executive Board thus must meet within 30 days to accept or decline the nominee. Section 4: The Board of Directors, at regularly scheduled meetings, decides on all matters pertaining to the finances of the Association, including the designation of a bank into which all Association revenue is to be deposited. The Board of Directors decides how Association funds are to be spent and approves a written budget, keeping in mind that any expenditure cannot give a particular team or individual advantage over any other team or individual with respect to equipment or gifts. The annual budget shall be approved by the Board of Directors no later than the February meeting of a given year. Section 5: Recommendations from the Coaches Selection Committee shall be presented to the Board of Directors for approval. Head Coaches must submit a list of their assistant coaches along with respective coaching applications to the Executive Board no later than 30 days prior to the start of conditioning for review and approval. Section 6: The Hearing Committee is comprised of a minimum of four Executive Board members and shall hear and adjudicate all allegations of member misconduct and determine the appropriate level of disciplinary action required (Associated Head Football and Cheer Coaches may make recommendations to the Hearing Committee concerning disciplinary actions). The Hearing Committee will present the results to Executive Board for concurrence and approval. The Board of Directors then will then be informed of the results and any actions taken. Section 7: The Executive Board must agree on, prior to registration events each year, the amount of registration and other fees to be paid by each player and cheerleader and whether any player or cheerleader is exempt from paying those fees. The proposal will then be presented to the full Board for vote. The agreed upon fees should be incorporated in the development of the annual budget. Section 8: The Board of Directors is expected to assist with Association activities on a regular basis, such as registration events, equipment distribution events, and home-field, game day preparation, coverage, and clean-up, as determined by a schedule developed by the Vice President. Board members who fail to adhere to scheduled activities may be removed from their position on the board, subject to a vote by the Executive Board.

Section 9: Any officer or member of the Board of Directors elected or appointed, who misses three unexcused (3) Board Meetings, shall be reviewed by the Executive Board to determine if they have vacated his/her office. The Board of Directors may, at that time, take actions to ascertain the intentions of this officer in writing. Should no answer be forthcoming, the vacancy shall be confirmed and the Board will proceed as specified herein. Should a vacancy occur in any of office, that vacancy shall be filled by appointment by the President with the advise, counsel and consent of the Executive Board. This appointment is for the remainder of the term. Section 10: Any officer may be removed from office for just cause by the Executive Board. Written notice must be given to the officer in an impeachment process. Upon written notice, an officer will be considered suspended and cannot conduct business on behalf of the Association (Conference Policy). Section 11: THE ASSOCIATION SHALL PAY ANY EXPENSES INCURRED BY, AND SATISFY ANY JUDGMENT OR FINE RENDERED OR LEVIED AGAINST EACH PRESENT AND FUTURE BOARD OF DIRECTOR OR OFFICER OF THIS ASSOCIATION, EXCEPT THOSE CLAIMS ARISING FROM SUCH DIRECTOR’S OR OFFICER’S OWN WILLFUL OR INTENTIONAL CONDUCT. ANY ACTION BROUGHT AGAINST SUCH PERSON (WHETHER OR NOT THE ASSOCIATION IS JOINED AS A PARTY DEFENDANT) TO IMPOSE A LIABILITY OR PENALTY ON SUCH PERSON FOR AN ACT ALLEGED TO HAVE BEEN COMMITTED OR OMITTED BY SUCH PERSON, WHILE AN EXECUTIVE DIRECTOR OR OFFICER, OR BY THE ASSOCIATION, OR BOTH, PROVIDED THE BOARD OF DIRECTORS OF THIS ASSOCIATION DETERMINES IN GOOD FAITH THAT SUCH EXECUTIVE DIRECTOR OR OFFICER WAS ACTING IN GOOD FAITH WITHIN WHAT HE/SHE BELIEVED TO BE THE SCOPE OF HIS/HER DUTIES OR AUTHORITY AND FOR A PURPOSE WHICH HE/SHE BELIEVED TO BE IN THE BEST INTERESTS OF THE ASSOCIATION. PAYMENTS PROVIDED HEREIN INCLUDE AMOUNTS PAID AND EXPENSE INCURRED IN SETTLING ANY SUCH ACTION OR THREATENED ACTION. THE RIGHT OF NDEMNIFICATION PROVIDED IN THIS SECTION SHALL INURE EACH EXECUTIVE DIRECTOR AND OFFICER, WHETHER OR NOT THE CLAIM ASSERTED AGAINST HIM/HER IS BASED ON MATTERS, WHICH AROSE IN WHOLE OR IN PART, PRIOR TO THE ADOPTION OF THIS SECTION; AND IN THE EVENT OF HIS/HER DEATH SHALL EXTEND TO HIS/HER LEGAL REPRESENTATIVES. THE RIGHT OF INDEMNIFICATION PROVIDED IN THIS SECTION SHALL NOT BE EXCLUSIVE OF ANY OTHER RIGHTS TO WHICH EXECUTIVE DIRECTOR OR OFFICER MAY BE ENTITLED AS A MATTER LAW (INCLUDING, WITHOUT LIMITATION, HIS/HER RIGHTS UNDER SECTION 317 OF THE CALIFORNIA CORPORATION CODE), OR UNDER ANY AGREEMENT, VOTE OF BOARD OF DIRECTORS OR OTHERWISE. Section 11: All members that have served at least one year and have entered into their second consecutive year, shall only need to pay for their players uniforms and all other fees will be waived. Section 12: Any position member who has resigned from a position will be unable to hold ANY position on any board within AYF for three years. ARTICLE IV – DUTIES OF BOARD OF DIRECTORS ASST. VICE PRESIDENT – In the absence of the Vice President, the Asst. Vice President shall perform the duties of the Vice President and when so acting, shall have all the powers of the Vice President. The Asst. Vice President will work closely with both the President and Vice President to ensure they have a working knowledge of League Operations. They will assist the Vice President in completion of their duties. CHEER DIRECTOR – The Cheer Director shall be responsible for managing the Association’s cheerleading programs, providing quality guidance and assistance to cheer coaches in accordance with the current SDYFCC rules and ensure that the Coaches Code of Conduct is understood and followed by each and every cheer coach. The Cheer Director will attend coaching clinics as offered by SDYFCC and all SDYFCC meetings pertaining to the cheer program. The Cheer Director is responsible for purchasing and distributing all cheer and spirit uniforms and equipment as approved by the Board of Directors. The Cheer Director is responsible for advising the Executive Board regarding all matters of interest or importance to the cheerleaders, their parents and coaches. In conjunction with the Eligibility Director, shall coordinate all cheerleading registrations. The Cheer Director must also keep an accurate inventory of all cheer and spirit equipment and ensuring the return of all cheer and spirit equipment at the end of the season, as applicable. The Cheer

Director shall not be an Association coach, but shall represent all coaches and serve as a liaison between the coaches and the Executive Board. They shall perform such other duties as directed by the President or Executive Board. The Cheer Director shall also be responsible for advising the Board of Directors regarding all matters of interest or importance pertaining to the coaches, cheerleaders and parents. • Identify qualified responsible candidates for Cheer Coaches, Assistant Cheer Coaches and demonstrators for each of the teams to be fielded and present to the Board of directors for approval. • Provide all correspondence to the Coaches in a timely matter and ensure coaches are informing all parents and cheerleaders. • Attend all conference meetings pertaining to cheer. • Attend all required meetings by San Diego Youth Football. • Approve and/or update coach's books for all cheer squads. • Ensure all coaching staff is certified where/when necessary. • Ensure coaching staff including the Director are First Aid Certified with CPR as required by SDAYFC. • Shall fill in as interim Head Coach of any given division as required or until replacement is approved. • Attend all sign ups and assist in placement of participants in proper age and weight requirements per SDAYFC. • Approve all routines before game day. • Be present at all signups for registration and place cheerleaders in appropriate team rosters while working with player agent. • Provide a budget for Board of Director approval for uniforms, warm ups and SDAYFC competition fees. Fundraise if needed for additional competitions with Board approval • Order cheers uniforms and equipment with Board of Director approval. • Issue and collect all uniforms and equipment for squads. • Communicate with Cheer parents on what is included with their registration fees. • Handle any injury reports and required releases pertaining to AYF activities of its members. COACHES REPRESENTATIVE CHEER –The Coaches Representative Cheer shall perform such other duties as directed by the President or by the Executive Board. The Cheer Coaches Representatives shall be responsible for acting as liaison between Board members and Head Coaches. Duties include, but are not limited to: • Assist Cheer Director in all duties as needed. • Provide all correspondence to the Head Coaches in a timely manner and ensure coaches are informing all parents and players. • Assist identify qualified responsible candidates for Cheer Head Coaches, assistant Coaches for each of the teams to be fielded and present applications to the Board of Directors for approval. • Coordinate all Head Coaches interviews with Board of Directors. • Inform the coaching staff regarding the Rules and Regulations policies. • Work with Equipment Manager for gear disbursement and its return for each team including 1st aid kits. • Assist Football Coaches rep in maintaining league 1st aid kit. • Responsible for all incident forms and complaints. • Hold an annual meeting for all coach staff to review safety, game rules, conduct and emergency plans. • Assist Eligibility Director in the collection of required paperwork for rostering of football players. COACHING DIRECTOR(COACHES REPRESENTATIVE FOOTBALL) – The Coaching Director shall be responsible for managing the Association’s football programs, providing quality guidance and assistance to all football coaches and

ensure that the Coaches Code of Conduct is understood and followed by each and every football coach. They will ensure and document that all football coaches satisfy the requirements as stipulated by the SDYFCC. They shall coordinate the scheduling of all scrimmage games and notify all Coaches of any post season games. The Coaching Director shall not be an Association coach, but shall represent all coaches and serve as a liaison between the coaches and the Executive Board. The Coaching Director will attend coaching clinics as offered by SDYFCC. The Coaching Director shall perform such other duties as directed by the President or by the Executive Board. Football Coaches Representatives shall be responsible for acting as liaison between Board Members and Head Coaches. Duties include, but are not limited to: • Manage all Head Coaches and their staffs. • Shall be responsible for advising the Board of Directors regarding all matters of interest or importance about the coaches, players and parents. • Provide all correspondence to the Head Coaches in a timely manner and ensure coaches are informing all parents and players. • Identify qualified responsible candidates for Football Head Coaches, Assistant Coaches for each of the teams to be fielded and present applications to the Board of Directors for approval. • Coordinate all Head Coaches interviews with Board of Directors. • Appoint an assistant football coaches representative for Board of Directors approval to assistant in all duties needed. • Inform the coaching staff regarding the Rules and Regulations of SDAYF and policies. • Work with Equipment Manager for gear disbursement and its return for each team including 1st aid kits. • Maintain league 1st aid kit located inside Concession trailer. • Responsible for all incident forms and complaints. • Provide a clear expectation of the responsibility of each Head Coach. • Handle all complaints pertaining to coaches. Must be in writing before any action is considered. • Ensure all coaches attend required coach's clinics provided by SDAYF. • Assist with all Coaches background checks. • Ensure all coaches have completed 1st aid & CPR requirements of SDYF. • Ensure all coaches have badges prior to start of season/ first practice. • Ensure injury reports are filled out and releases are provided prior to return of activity. Provide information to Board of Directors at monthly meeting. • Obtain attendance sheets documenting conditioning requirements for each team as required by SDAYF for first 2 weeks of season. • Assist in placement of players to proper squads by age requirements per SDYF policies and procedures. Attend all sign ups. • Provide signed documentation of coach's completing review of Risk management book, Coaches code of conduct, By laws, SDAYF rule book and Coaches expectation sheets. • Create/update Head Coaches expectation sheet and review each season with new coaches and obtain signed proof of review. • Enforce all and SDAYF rules and regulations. • Coordinate all rosters moves for each division with Treasure, Player Agent, Head Coaches, and Equipment Manager. • Provide Heat training session for all coaches at start of each season. • Hold an annual meeting for all coach staff to review safety, game rules, conduct and emergency plans.

EQUIPMENT – The Equipment Director shall be responsible for all playing equipment of the Association, including a proper accounting of all distributions and returns by players. They shall maintain an accurate inventory of all playing equipment, and shall submit reports of inventory status at the beginning and end of each season. They shall make recommendations to and carry out the directions of the Executive Board in all matters relative to the procurement, distribution, and repair of playing equipment. They shall maintain adequate storage space to include the storage of all other Association equipment and records during the off-season & shall perform other duties as directed by the President or by the Executive Board. The Equipment manager shall be responsible for the handling of all day-to-day requirements pertaining to equipment. Duties include, but are not limited to: • Assume custody of the s equipment to be located in league storage facility. • Assure that each player is issued a full complement of adequate protective equipment as required by SDAYF and GHE. • Maintain an inventory of the equipment available and a record of issuance to and receipt from players. • Establish a program designed to maintain current equipment in optimum condition. • Make recommendations to the Board regarding equipment needs. • Prepare equipment budget for upcoming season. • Transport equipment to field. • Be available at all fields for equipment problems once season begins. • Create/update plan for distribution and return, maintain record of both. • Check inventory against rosters prior to season start with Head Coaches to ensure league has needed equipment for players before distribution. • Ensure 1st aid kits are prepared before season & maintained during the season. ELIGIBILITY DIRECTOR – The Eligibility Director shall conduct player/cheer registrations & with the assistance of the Vice President, determine all matters concerning player/cheer eligibility. The Eligibility Director shall keep and maintain copies of all player contracts and official Team Rosters, including any amendments thereto, in accordance with the SDYFCC guidelines; informing the President and Vice President of all waivers requested of the Association and providing assistance as required in obtaining waivers from other Associations; and ensuring the accuracy of all information submitted by players at registration regarding the status of their health insurance and scholastic eligibility. They shall perform such other duties as directed by the President or Executive Board. Shall be responsible for acting as a liaison between the players/members and Granite Hills Eagles American Youth Football And Cheer, Inc. Board of Directors facilitating all roster activities. Duties include, but are not limited to: • Create certified rosters for each team in 3 ring binders for season. • Shall make sure payment in full before certifying participants. • Ensure receipt and completeness of all participant required documents for certified rosters i.e.; player contract, birth certificate, 2 copies of report cards, original physical exam form, refund policy & equipment return form and zero tolerance forms. • Assist Coaches Representatives in assigning participants to proper teams according to age during sign ups through registered rosters. • Ensure league has all forms needed in advance for sign-ups prior to dates. • Assist Public Relations in creation of flyers for all sign-ups for Board of Director approval and deliver them to the schools and businesses. • Make sure all forms are filled out correctly at sign ups.

• Coordinate with Team Mom Coordinator, Coach Representative, Cheer, and Head Coaches of each team to assist in process of creating the certified rosters. • Appoint an assistant for Board of Director approval to assistant in all duties as needed. TEAM PARENT COORDINATOR – The Team Parent Coordinator shall serve as the liaison for team parent volunteers and the Board of Directors. He/She will relate all pertinent information from the Board of Directors to the Team Parents and will provide the Team Parents with instructions of the responsibilities. They shall represent the Team parents at Board of Directors meetings as their spokesperson/liaison dealing with coaching and parent issues. They shall conduct team parent meetings as necessary and hall assist in coordinating Association events. They shall perform such other duties as directed by the President or by the Executive Board. The Team Parent Coordinator shall be responsible for facilitating and supporting the Team Parents. Duties include, but are not limited to: • Work with Concession Manager in coordinating concession volunteer responsibilities and schedules. • Work with Fundraiser in coordinating team’s responsibilities. • Create/update team parent expectations and review with them prior to season starting. • Provide all correspondence in timely manner & ensure distribution to parents. • Facilitate distribution of team funds from treasurer for team use. • Collect all MPR's and forward to SDAYFC as required each week. • Support Team Parent in duties and ensure quality performance. • Obtain proof of car pool insurance and plans and present to Board of Directors when required. • Assist Eligibility Director in the collection of required paperwork for rostering of football players. • Work with coaches (or team parents) to ensure 4 volunteers for each home game for the chains & spotter for each division game. FUNDRAISING DIRECTOR – The Fundraising Director shall facilitate all Association-wide fundraising events and develop a fundraising plan to obtain the necessary funding for our annual budget. THEY SHALL ACTIVELY PURSUE AND SUBMIT RECOMMENDATIONS FOR SPONSORS TO THE ASSOCIATION BOARD. The Fundraising Director shall be responsible for creating, managing and facilitating opportunities for the organization to generate funds. Duties include, but are not limited to: • Shall solicit businesses and organizations for donations and sponsorships in accordance with the guidelines by the Board of Directors. • Shall purchase required banners, plaques, stickers etc as required upon receipt of sponsorships. • Shall create, coordinate and manage fundraising programs approved by the Board of Directors. • Promote awareness of GHE, Inc. activities within the community. • Responsible for having sponsor letters available at all sign-up events. • Send out thank you letters needed for any sponsor. • Assist teams during individual fundraising activities. • Assist with Special Events Coordinator as needed. • Shall work with Treasurer on money handling and accounting procedures for each fundraiser. • Shall assist in any operations requiring donations. • Coordinate with merchandise in regards to items sold.

The Fundraising Director shall perform such other duties as directed by the President or by the Executive Board. (Recommend remove red paragraph as fundraising is done as a whole) They shall work closely with the Team Parent Coordinator to ensure proper recordkeeping of team funds and that all funds reach the Association Treasurer for deposit within one (1) week of the fundraiser. Fundraising revenue not used within thirty (30) days after the official end of the season will be deposited into the Associations General Fund. SPECIAL EVENTS COORDINATOR – The Special Events coordinator is responsible for organizing, managing & facilitating any and all events for Granite Hills Eagles American Youth Football And Cheer Inc. Duties include but are not limited to: • Responsible for organizing & planning events that include: 1. Sign ups 2. Picture Day 3. Opening Day 4. Special Fundraiser Event 5. Granite Hills Night 6. Year End Party • Shall work with Treasurer on money handling and accounting procedures for each event. • Shall provide Board of Directors picture companies bids for approval for picture day. Once Picture Company is approved handle all items pertaining to pictures through distribution. • Shall secure trophy bids for approval by Board of Directors. Once approved handle all items pertaining to trophies through distribution. • Coordinate with Treasurer and Vice President to create budgets for events for Board of Director approval. • Create new events for GHE to generate awareness and income all to be proposed to the Board of Directors for approval. • Assist Fundraiser in coordinating all events. FIELD OPERATIONS DIRECTOR – The Field Operations Director will be responsible for procuring and maintaining suitable practice fields and playing fields for all home games. They will coordinate with the President and Coaching Directors on practice field assignments. They will also be responsible for attending all meetings and all matters relative to scheduling of games. They shall also have a thorough knowledge of city park and field locations throughout the City of El Cajon and attend El Cajon Youth Sports Council meetings to secure practice field locations. They will coordinate all safety matters relative to the fields & for ensuring safe/secure operations during home games. They shall perform such other duties as directed by the President or by the Executive Board. They shall attend a class given by SDAYF. He/She shall be responsible for checking-in all divisions/teams 45-50 minutes prior to the start of their game. The Field Operations Director shall be responsible for the procuring and maintaining in satisfactory condition suitable practice fields and a playing field for all home games. Duties include, but are not limited to: • Manage all operations pertaining to all playing fields both practice and game. • Ensure trash is maintained and removed properly. • Ensure all rules are followed at both facilities. • Set up & clean up field on home games. • Send field rules to opposing s prior to home games. • Provide approved volunteers for operation of game clock during home games. • Establish boundaries for teams at practice facility. • Enforce all badging requirements for field access.

• Appoint an assistant for Board of Director approval to assist in duties as needed. • Monitor field temperatures during games and ensure SDAYFC policies and procedures are followed for home games. • Secure available dates for field use at Granite Hills prior to season start & coordinate with SDAYFC for schedule of home games. MERCHANDISE DIRECTOR – The Merchandise Director shall make recommendations and purchase revenue generating merchandise for sale by the Association with the approval of the Board. They will supervise all sales and maintain an accurate record of inventory, receipts of purchases and sales. They will also work closely with vendors to order/print appropriate merchandise. They shall provide monthly reports at each board meeting that summarize the monthly status of inventory, the total purchases and sales by product, and the monthly profit/loss on merchandise. They shall assist with all activities and events involving merchandising and sale of Association items. They shall approve of any team fundraising involving the sale of Association logos or designs. The Merchandise Director shall perform such other duties as directed by the President or by the Executive Board. Merchandise Manager shall be responsible for handling all day-to-day requirements to operate sales trailer in clean profitable manner. Duties include, but are not limited to:

• Organize and operate merchandise in profitable manner. • Create/update product list with prices for Board of Directors approval. • Appoint assistant for Board of Director approval to assist in needed duties. • Operate and maintain merchandise trailer during sign ups, practices & home games etc. • Double count money with the Treasurer and other Board Member (minimum 2 Board

Members) at the end of the day. • �Order jersey/football uniforms, assist equipment manager.

CONCESSIONS DIRECTOR – The Concessions Director shall make recommendations and purchase items for sale of all concessions activities for the Association with approval of the Board. They shall establish menus and pricing for all concessions items. They will supervise all sales and maintain a safe worksite for concessions volunteers. They shall work with the Team Parent Coordinator to approve all team fundraising events involving the sale of food or drink at home games. The Concessions Director shall be in charge of compiling a snack bar work schedule for each Team of the Association. This schedule will be distributed to the Team parent coordinator for the timely distribution to all Team Parents. The Concessions Director shall perform such other duties as directed by the President or by the Executive Board. The Concessions Director shall be responsible for all day-to-day operations pertaining to the concession trailer. Duties include, but are not limited to: • Organize and operate concession when needed in a profitable manner. • Maintain and operate all concession areas in sanitary condition and for assuring all workers handle food properly with washed hands using gloves while handling food. • Ensure that during all concession operation hours it is managed by one person with current food handler's card. These schedules will be provided to Team Business Representative for completion with Team Parents and Business Managers of each team. • Maintain secure money drop locations during all hours of operation. • Create purchase/shopping list and keep trailer stocked for operation. • Establish volunteer work schedule for each team. These schedules will not require volunteers to work during their member’s games. • Create a menu including prices for approval to Board of Directors when necessary. • Provide inventory and accounting reports for Board of Director review at monthly meetings. • Obtain the majority vote of the Board of Directors to purchase any permanent equipment. • Provide expectations for volunteer workers for distribution to teams by Team Business Representative before the season.

• Create a list of possible persons for hire if buy outs are an options. • Coordinate and help with clean up at the end of the day. • Concessions Manager is to appoint assistants to help with concessions duties; all appointee's to be approved by the Board of Directors. THE LITTLE SCHOLARS ATHLETE DIRECTOR – The Scholar Athlete Director shall ensure 100% compliance with the SDYFCC Scholar Athlete program. These responsibilities shall include: work to develop and promote relationships with the administration of each school within the GHYFB&C boundaries; follow-up on the grades of those participants with a GPA lower than 2.0, but authorized to participate in football/cheerleading by his/her school; provide reports to SDYFCC as required for all athletes with grade point averages of the specified Scholar Athlete GPA or higher so that they may be appropriately honored; and act as a liaison between the Association and SDYFCC on matters pertaining to the Scholar Athlete program. The Scholar Athlete Director will assist in all football and cheer registration events, and track scholarship awardees along with volunteer hours for scholarship participants. The Scholar Athlete Director shall perform other duties as directed by the President or Executive Board. The Little Scholars Athlete Director shall be responsible for facilitating the Little Scholars Program of the SDAYFC under the rules, procedures and conditions of that program. Duties include, but are not limited to: • Ensure that accurate report cards have been submitted by all players and cheerleaders. • Calculate grade point average of all participants. • Submit copies of report card with GPA to Conference. • Prepare program packets for all qualified participants. • Attend all conferences/meetings pertaining to Little Scholars. • Prepare certificates for participants with 96% qualifying score and above. • Assist Eligibility Director with report cards. WEB MASTER - The Webmaster shall be responsible for the general appearance and upkeep of the League’s web site and ensure that (with Board approval) all League events and information are added in a timely manner. He/She shall maintain all web site advertising inquiries, updates and or changes. The Webmaster shall collect game day scores and summaries and post game day recaps on website. The Web Master shall perform other duties as directed by the President or Executive Board. Webmaster is responsible for keeping website current on a daily basis. Duties include, but are not limited to: • Visit SDAYFC web page for current information and update web page as needed with current information. • Maintain current schedule posted on page. • Coordinate with Fundraiser, Special events coordinator, and President to ensure all sponsors, Events etc are posted current. PUBLICITY DIRECTOR/ FACILITY COORDINATOR – The Publicity Director shall establish a news media program to promote & enhance the image of the Association & will be responsible for all information to the general public & maintain an up-to-date list of all local news media outlets that provide school news including schools that publish papers. Coordinate with the Association Board the marketing of all activities and have board approval prior to distribution. The Publicity Director/ Facility Coordinator shall be responsible for coordinating the development facility use of the Granite Hills Eagles Football & Cheer programs. Duties include, but are not limited to: • Coordinate with Granite Hills High School and Grossmont Union High School District the usage of facilities for practice, games, sign ups, and all other events.

• Act as main point of communication between GHE and facilities. MEMBER-AT- LARGE (Max 4 persons) The Member-at-Large shall assist other Board members as needed. AUDITOR The Auditor shall be responsible for conducting an audit of the books of account of the GHE once a month during the months of January through December and submitting a report at the first schedule meeting after the audit. Attend all conference meetings pertaining to Auditor. ARTICLE V –ETHICS The Board shall scrupulously avoid any conflict of interest, either real or perceived in their oversight of the Association. Any Board member having a direct or indirect financial interest in any matter before the Board shall refrain from the discussion and shall abstain from voting on that matter. The Association permits football coaches to serve on the Board of Directors. Again, when a matter before the Board conflicts with their duties or interests as a team coach, that Board member shall refrain from the discussion and shall not vote on the matter. ARTICLE VI – ELECTIONS An Elections Committee of three members shall be established to carry out the annual elections process for vacancies of Board positions occurring in the following year. Members of the Committee shall be elected by the Executive Board and may not include any current members of the Board of Directors running for election in that election. The Chairperson shall be elected by the Committee. The Elections Committee Chairperson shall present the Committee’s nominations at a general association meeting in September The Committee:

Shall post all elected positions at least 30 days prior to election;

Shall solicit and post nominations for each elective position. Any member in good standing may nominate his/her self into any elected position. Nominations shall be received and accepted by nominee at least 15 days prior to election. Nominees must provide a brief, written narrative describing their abilities and qualifications for their respective position to be made available to members prior to and during elections;

Shall conduct elections by secret ballot before the end of October;

Shall hold the elections at a time and location to be announced

Shall man the poles with current Board Members in good standing.

Shall certify the election results in writing to the secretary within two (2) days of the election and post the results

The Secretary shall maintain custody of the ballots for sixty (60) days after the election and unless otherwise directed in writing of the board, shall destroy them;

Chairperson shall maintain the voter role until the destruction of the ballots;

For years when the Treasurer is elected, nominees must provide a resume demonstrating their relevant accounting and bookkeeping experience. Only nominees demonstrating relevant experience, as determined by the Elections Committee, will be placed on the ballot. No Board member who resigns their position or is removed from his/her position, shall be

allowed to be nominated and/or serve on the Board of Directors for a period of three (3) consecutive years, from the date of resignation or removal, unless approved by majority vote of the Executive Board.

ODD YEARS (2015, 2017, 2019 ETC.) EVEN YEARS (2016, 2018, 2020 ETC.) VICE PRESIDENT PRESIDENT TREASURER SECRETARY ELIGIBILITY DIRECTOR COACHES FOOTBALL DIRECTOR MERCHANDISE DIRECTOR CHEER DIRECTOR FIELD OPERATIONS DIRECTOR LITTLE SCHOLARS ATHLETE DIRECTOR COACHES REPRESENTATIVE CHEER EQUIPMENT DIRECTOR TEAM PARENT COORDINATOR WEB MASTER CONCESSIONS DIRECTOR ASST. VICE PRESIDENT PUBLICITY DIRECTOR

ARTICLE VII – REQUIREMENTS OF COACHES/ASSISTANTS/ TEAM PARENTS All annual applications for football and cheer coaches and their assistants must be approved by a majority vote of the Interviewing Panel then final decision will be shared with the Board of Directors. Disapproved applications will also be submitted to SDYFCC with reason for disapproval. An interview panel shall convene to interview prospective head coaches for both football and cheer. The panel shall be Chaired by the Vice President and consist of the Coaching Director, Cheer Director, and two random Executive or Board Members. The minimum allowed in the interviewing process is five persons with a max of six persons on the Interviewing Panel. Any Board Member with conflicting interest either with a position or candidate will be restricted from participation in this committee. Football Vice President Coaching Director Cheer Director Two Random Executive/Board Members The interview panel will conduct the interviews in a round-robin format using pre-selected questions and each candidate will be scored accordingly. Members of the interview panel that apply for a head coaching position will not be allowed to participate in making recommendations for their respective coaching position. Upon completion of the interview process, scores will be tallied and presented to the interviewing panel to vote. Upon approval of the Interviewing Panel, selected candidates will be shared with the full Board of Directors. Returning head coaches are not guaranteed a head coaching position, but shall given priority consideration if they had no disciplinary issues or issues of misconduct. All head coach candidates must be interviewed by a panel. This will ensure that there is no favoritism and that any issues/concerns that were not disciplinary in nature that may have arisen from the previous season can be addressed. Assistant coaches shall submit coaching applications to their respective head coaches for review. Head Coaches will submit all assistant coaches’ applications to the Executive Board for review and approval. All assistant coaches will be subject to a background check and ultimate approval by the Executive Board. Head coaches shall attend, as much as possible, and support all scheduled Association functions. They shall see that each player/cheerleader on his/her team who actively participates in regularly scheduled practices and who is in accordance with the National Youth Football Federation requirements shall participate in a minimum number of plays as mandated by SDYFCC in that week’s game (for football players) or shall participate at games and cheer competition events (for cheerleaders).

Section 1: Head Coach Responsibilities: Football Head Coaches who have the first game of the day shall be required to set-up the field to include all sideline markings, end-zone pylons, field goal post protective wrap, and ensure chains and down marker are on the visiting sideline. Football Head Coaches having the last game of the day are required to ensure that all sideline markings, end-zone pylons, goal post protective wrap, chains and down marker are properly removed from the field and locked in the storage locker and notify the board member in charge that this has been completed. In addition, failure to provide the mandatory chain crews, Minimum Play Requirements (MPR) Play Counter, and MPR Spotter will result in a forfeit of their respective team’s game. All Head Coaches shall ensure that practices and games only take place if legal contracts, official team roster, and at least two certified CPR and Basic First Aid cardholders are present. Head Coaches are required to submit policy of team attendance standards and consequences to be turned into the Executive Board for approval, prior to the first day of conditioning each year. Head coaches are ultimately responsible for all team funds (collecting, documenting and spending) and keeping constant communication with their team parent(s). Coaches must work with Team Parent in planning and coordinating team fundraisers, ensuring that no team fundraiser is held at the same time as the Association's Annual fundraiser, unless approved by the Executive Board. Coaches must work with team Parent in planning and coordinating special events such as team banquets and post-season tournament play. All Assistant Coaches shall attend, as much as possible, and support all scheduled Association functions. They shall assist the Head Coach in the performance of his/her duties, and, shall act for the Head Coach in his/her absence. Section 2: Team Parent Responsibilities Team Parents shall assist team Head Coaches in ensuring their teams follow Association By- Laws/Rules and Regulations, as well as team policies. Team Parents are the primary liaison between their teams and the Team Parent Coordinator. In addition, they will also serve as the primary liaison between the Head Coach and parents for fundraising activities. All team parent volunteers must complete a volunteer application and will be subject to a background check and approval by the Executive Board. Team Parents responsibilities include but are not limited to: - Acquiring volunteers for each home game during their game only (3 for chain crew, 1 MPR Play Counter and 1 MPR Spotter) -Acquiring 4 volunteers to assist in Association’s concessions and merchandising booths for two hours prior to their home games only (2 for concessions and 2 for merchandising); - Coordinating your team’s snack schedule, if applicable; - Work with Head Coach in planning and coordinating team fundraisers, special events such as team banquets and post-season tournament play; - Ensuring all team fundraisers, special events and team purchases go through the appropriate channels for approval; - Create team budget with approval from Head Coach and/or Head Cheer Coach. - Collecting team funds (assessment fee’s, fundraising money, etc.) and submitting them to the Association Treasurer or Financial Secretary on a timely basis. A receipt must be written for all monetary transactions (as defined by the Treasurer at the beginning of the season); and - Submitting proper forms when making request for fundraisers, team fund reimbursement and graphic standards approval is required. It is strongly recommended a team committee (parents from your team/cheer team) be formed to assist the Team Parent in making team decisions (team purchases, banquet, etc.)

- Work with Head Coach in planning and coordinating team fundraisers, ensuring that no team fundraiser is held at the same time as the Association' Annual fundraiser unless approved by the Executive Board. - Work with Head Coach in planning and coordinating special events such as team banquets and post-season tournament play. All coaches and team parents will comply with National Youth Football and SDYFCC rules and regulations relating to Prohibited Conduct and Playing Rules. All team sponsored fundraising activities shall be approved by the Team Parent/Fundraising Director. ARTICLE VIII – COMMITTEES AND DUTIES Committees may be established by the Executive Board whenever deemed necessary and appropriate to the efficient conduct of the Association. The duties of all committees shall be defined by the Executive Board. Each committee shall be composed of at least three but not more than five members of the Association/Board Member, at least one of which shall be an Executive Board Member. Part III: POLICIES & PROCEDURES ARTICLE I– HEARINGS, COMPLAINTS/CHARGES HEARING AUTHORITY – The President of this Association is the Association Hearing Officer. Should a conflict of interest arise and the President is deemed a “Party of Interest”, the President must excuse him/her and designate in writing a pro-tem Hearing Officer. The President will convene a summary Hearing Panel which will be present at the hearing and may ask questions in order to determine the facts. The Hearing Panel will be comprised of at least four Executive Board Members. The Coaching and Cheer Directors will be members if the matter pertains to either a football or cheer issue. The Association will follow the AYF and SDYFCC guidelines in conducting the hearing. Only the individuals directly involved may be in attendance and only the facts of the issues being presented may be entered. (Only exception is if there is documented evidence that shows a pattern and that is being presented to show that this issue before the panel is a continuation of that pattern and what actions were previously taken). SUMMARY AUTHORITY – The use of summary authority in this Association may be exercised only by the President or SDYFCC. The President shall have the power to temporarily suspend any Board Member, coach, player or other person or persons pending a hearing of the charges against them. The President must meet with the Executive Board within 72 hours of issuing a temporary suspension. If time does not preclude a meeting of the Executive Board within 72 hours, the suspended party shall be notified in writing. Any such temporary suspension shall be exercised by the President upon the verbal and written notice to the suspended party. Any such temporary suspension shall not exceed thirty days. JURISDICTION – All complaints and/or charges shall be decided by the affirmative majority vote of the Hearing Panel. STATUS – The determination of status will be in accordance with the National Youth Football Administrative Manual, Hearings Section. PROCEDURE –Complaints/Charges must: Section 1: Be given to the party concerned (Coaching Director if it is about a Head Coach) of the team concerned and be written. NOTE: The person making the complaint/charge is not to approach the Head Coach (or Coaching Director) during a practice session or game in progress as not to interfere with those functions. They are to be approached before those

functions are started or after those functions are completed to insure that no team players are in the vicinity to overhear the conversation. Section 2: Be in written or typed form when submitted to the Association President or Vice- President if the person is not satisfied with the decision and/or action taken by the Head Coach of the team concerned. Section 3: Be signed by the Head Coach of the Team concerned before submission to the Association and then signed by the President or Vice President. Section 4: The complaining/charging party must serve the letter upon the Association President or Vice President within seven (7) days of the incident causing the complaint/charge. Section 5: State the date the incident occurred and in concise detail the grounds upon which the complaint/charge is based. Section 6: State the names, addresses and telephone numbers of all witnesses upon which the complaining/charging party expects to rely. Section 7: Be reported to the Association Executive Board by the President or Vice President as soon as possible with actions already taken by the President or Vice President if any. DELIVERY – The Personal Service described above may be affected by personal delivery or by delivery to the President or Vice President’s residence or place of business if any. HEARING – If a complaint/charge complies with all of the requirements of this article, the Executive Board shall conduct an investigation/Hearing and render a decision thereon. If the requirements of this Article are not met, the Executive Board shall not be obligated to conduct an investigation/hearing. Section 1: A special Meeting of the Hearing Panel shall be called to hear the charges. The time and place of such meeting shall be fixed by the President. Section 2: The person or persons charged shall have the right to appear in person and. Strict rules of evidence shall not apply, and the Hearing Panel may receive any testimony and documentary evidence that it deems pertinent. Section 3: After a decision is rendered, the complaining/charging party and the Head Coach of the team concerned must be notified within forty-eight (48) hours of the decision reached by the Executive Board and action to be taken if any. APPEALS: Appeals may be requested in writing and submitted to the President of the Association. The President then will have two courses of action. They must review findings from the Hearing Panel and may request further information and speak to those concerned for further clarification. Upon this review the president may reduce or concur with the findings of the Hearing Review Panel. If the individual concerned still wants to further their appeal, they may do so in writing within 48 hours to the President of the Association who in turn must forward the request for appeal on to the Commissioner of SDYFCC for their process and review all actions taken by SDYFCC final. ARTICLE II – ASSOCIATION RECORDS AND REPORTS-INSPECTION RECORDS – The Association shall maintain adequate and correct accounts, books and records of its business and properties. All of such books, records and accounts shall be kept at its principal place of business in the State of California or another designated address as fixed by the Executive Board from time to time. INSPECTION OF BOOKS AND RECORDS – All books and records provided for in Section 5140 of the Corporation Code of California shall be open to the Executive Board from time to time in the manner provided in said Section 3003.

CERTIFICATION AND INSPECTION OF BY-LAWS – The original or a copy of these By- Laws, as amended or otherwise altered to date and certified by the Secretary, shall be open to inspection by the Executive Board as provided in the Corporation Code of California. CONTRACTS – The Executive board, except as in the By-Laws otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on the behalf of the Association. Such authority may be general or confined to specific instances. Unless so authorized by the Executive Board, no officer, agent or employee shall have any power or authority to bind the Association by any contract or engagement, or to pledge its credit, or to render it liable for any purpose or to any amount. ARTICLE III – ORDER OF BUSINESS THE FOLLOWING SHALL BE THE ORDER OF BUSINESS OF ALL “ASSOCIATION AND EXECUTIVEBOARD MEETINGS, UNLESS WAIVED BY A MAJORITY VOTE OF MEMBERS PRESENT: Call to Order Presentation of Minutes Presentation of Treasurer’s Report Reading of Correspondence Reports of Committees Reports of Board Members Unfinished Business New Business Adjournment ARTICLE IV – PARLIAMENTARY PROCEDURE Roberts Rules of Order, Revised shall be the authority on Parliamentary Procedure for the Association. ARTICLE V – RESOLUTIONS Resolutions are of a temporary or “Passing” Character. To keep the By-Laws as free of “Clutter” as possible a list of resolutions, as amended or otherwise altered to date, passed by the Executive board and meriting permanent retention will be maintained by the Secretary. These will include: A. If a matter is temporary or transient in character. B. If matter is unlikely to arise again. C. If matter is of small importance. D. If notice of a single matter has to be given (such as filing of a report). E. If amendment to charter of By-Laws is to be made (this is more notice

to the general membership than merely appearing in minutes). F. If a permanent record of a matter is to be made. G. If a procedural change is to be made in a management practice which will

be temporary in character (otherwise, would be handled as an amendment to an existing by-law).

ARTICLE VI – IMPLEMENTATION The Constitution and By-Laws shall be effective upon adoption by majority vote of the Executive Board of Directors at the meeting of the Granite Hills Youth Football and Cheer Association. These Constitution and By-Laws shall be reviewed annually by a Constitution and By-Laws Committee. This Committee shall be appointed as outlined in Article VI of these By-Laws and shall make all recommendations for revision they shall

deem necessary. The committee shall remain accessible to and accept all suggestions from the general membership of the Association. ARTICLE VII – ELIGIBILITY/HOME TERRITORY/WAIVERS The Association shall, in all cases, follow the guidance as established by the SDYFCC By-laws pertaining to Eligibility/Home Territory/Waivers. Prior to accepting any waiver from another association, due diligence must be performed to ensure that the parent requesting the waiver was in good standing with their home association and that there are not upstanding issues that must be addressed prior to accepting the waiver. Due diligence will be performed by the President or other appointed member of the Board of Directors. ARTICLE VIII – REGISTRATION FEE REFUNDS Registration refunds will be issued only in accordance with the Association’s By-Laws. A signed, written request for refund must be submitted for consideration. Refund will be processed within 4 weeks of submission. Date of submission shall be determined as the date request was received by the Treasurer. Section 1: Registration Fee Refunds Are Prorated as Follows: 1. *A full refund, minus a $50.00 administrative fee, will be issued until July 1st 2. After July 1st there will be no refunds issued 3. No refunds for removal from Team /Squad if the physical report card or any

other required documentation is not received by the deadline 4. No refunds for any misrepresentation and/or false information provided to

GHYFB&C that could result in removal from GHYFB&C 5. No refunds if unable to participate due to Scholastic Status 6. No refunds given for any fundraising money or buyouts 7. No refunds will be given for cheerleader uniforms or player jerseys *If only a portion of the total Registration Fee was paid at the time of the Refund Request, the refund will be based on that percentage of the total fee, minus the $50 Administrative Fee ARTICLE VIIII – AMENDMENT OF BY-LAWS/POLICIES AND PROCEDURES The foregoing may be amended, altered or repealed by new bylaws adopted by a three-fourths vote of the Board of Directors provided that the Board Members receive at up to a thirty (30) days notice in writing of the proposed changes and the proposals are included in an agenda. By- laws must be reviewed and approved at least annually no later than 30 January of each year. Upon approval of the revised by-laws a copy is to be provided to ALL Board Members and a copy to SDYFCC.